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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
September 11 , 202 3
6:0 0 p.m.
ROLL CALL: At 6: 0 3 p.m., on Monday, September 11 , 202 3 , the Alhambra City Council met in the Council Chambers of Alhambra City Hall.
PRESENT: ANDRADE-STADLER , LEE , MALONEY , MAZA
ABSENT: P É REZ
Officials Present: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Parks and Recreation Macias, Director of Library LohGuan, Director of Community Development Ho, Director of Human Resources Ko , Chief of Police Kennedy
FLAG SALUTE : Led by Mayor M aza
LAND ACKNOWLEDGEMENT : We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PRESENTATION
1. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) UPDATE – F2M23-16
P É REZ: Vice Mayor P É REZ entered the meeting at 6:07 p.m.
Ms. Steph Wong, Senior Management Analyst for the SGVCOG, provide d an update presentation to the City Council regarding the SGVCOG ’s programs, accomplishments, and goals for the coming year , which is on file in the City Clerk ’s Office.
Discussion: Councilmember ANDRADE-STADLER commended the efforts of the SGVCOG staff.
Councilmember MALONEY highlighted the relationship between SGVCOG and the City and expressed appreciation for the Mission-to-Mission event.
Vice Mayor P É REZ thanked SGVCOG for their partnership with the City.
Councilmember LEE discussed the importance of regional partnerships and thanked SGVCOG for their efforts.
Mayor MAZA expressed his appreciation for SGVCOG ’s partnership with the City and stated that he will be the City ’s new representative on the board. 2 9-11 -2 3
Action Taken: City Council received and filed this informational report.
2. HISTORIC PRESERVATION PROGRAM UPDATE – F2M20-51
Director of Community Development HO introduced the item . Alexandra PERLMAN & Mary RINGHOFF with the Historic Resources Group , made a presentation , a copy of which is on file in the City Clerks Office. The City of Alhambra is currently working with Historic Resources Group (HRG) and Architectural Resources Group (ARG) on a citywide historic resources survey. Informed by the City ’s historic context statement completed in 2022, the historic resources survey identifies, records, and evaluates historic properties that were built prior to 1980. The survey will assist in the preservation and rehabilitation of historic resources and serve as a planning tool. HRG ’s Alexandra Perlman and ARG ’s Mary Ringhoff will be presenting an update on the progress of the citywide historic resources survey and explain the next steps as we transition into Phase 3, which will involve drafting a new ordinance. The presentation will provide a brief overview of the Historic Preservation Program, provide details on how the citywide historic resources survey was conducted, briefly explain the initial draft findings, and explain how the survey will inform the creation of the ordinance in the next phase.
Discussion: Vice Mayor PÉREZ inquired about the number of community meetings scheduled and what will be discussed. Ms. Perlman responded to questions.
Councilmember MALONEY referenced the previously adopted historic context statement and suggested utilizing it for the upcoming community meetings . Ms. Perlman responded to questions.
Councilmember LEE inquired how they determined which properties are eligible for the program , how the inventory of properties is finalized , and what will be discussed at the community meetings . Ms. Perlman and Director of Community Development Ho responded to questions.
Councilmember ANDRADE-STALDER inquired about the research done on older properties in the City. Ms. P e rlman responded to questions.
Mayor MAZA discussed the make-up of the properties that were identified for the program, inquired if other single-family homes will be identified in the future , and discussed the number of properties identified as opposed to other cities . Ms. Perlman responded to questions.
Action Taken: City Council received and filed this informational report.
3. LEGISLATIVE UPDATE ON SB 567 (DURAZO): TENANT PROTECTIONS – F2M23-7 Assistant City Manager GARCIA delivered a staff report. On May 22, 2023, the City Council adopted an Urgency Ordinance (O2M23-4811) establishing a temporary moratorium on certain “no fault ” residential evictions due to a property owners ’ intent to substantially remodel a tenant ’s unit in the City of Alhambra. Pursuant to the Ordinance, the City Council intended to provide additional time (through December 31, 2023) to study appropriate tenant protections for Alhambra, particularly since the California Tenant Protection Act of 2019 (AB 1482) contains eviction exceptions for demolishing or substantially remodeling a rental unit. After a tenancy is terminated for rehabilitation, an owner could raise rent on the newly-remodeled unit in excess of AB 1482 ’s rent cap. In February 2023, citing similar loopholes in AB 1482, Senator Maria Elena Durazo introduced SB 567, which adds requirements and restrictions for evictions related to substantial remodels. The bill, as amended, also includes other enhancements including further defining property owner, noticing requirements, and violation damages. Staff 3 9-11 -2 3
will provide the Council with an update on the provisions of SB 567 as it relates to substantial remodel evictions as well as the bill ’s status in the California legislature.
Public Comment:
1) Brian Otis discussed expressed support for SB 567 and encouraged the Council to eliminate the temporary moratorium on certain “no fault ” residential evictions.
Discussion: Councilmember LEE discussed SB 567 and wha t was included in the proposed legislation .
Councilmember ANDRADE-STADLER expressed hope that the Governor will sign the bill.
Councilmember MALONEY thanked Senator Durazo for taking on this proposed legislation.
Vice Mayor PÉREZ stated the City should wait until action is taken on the bill before deciding what to do with the temporary moratorium.
Mayor MAZA expressed support for SB 567.
Action Taken: City Council received a report regarding state tenant protections under SB 567 (Durazo) and provide d feedback specific to Alhambra ’s recent Temporary Moratorium on “no fault ” evictions due to substantial remodels and the permanent protections as established under the Durazo bill.
CONSENT AGENDA (Item Nos. 4 -1 5 )
4. APPROVE CITY COUNCIL APPOINTMENTS – F2M23-62, M2M23-156 At the August 28, 2023 Council meeting, the City Council reorganized – meaning the offices of Mayor and Vice Mayor were rotated. After each reorganization of the Council, staff submits a list of the City Council ’s appointments to external boards/commissions for approval to ensure the appointments stay current and to ensure that any adjustments are made, if needed.
Discussion: Mayor MAZA noted that himself and Councilmember ANDRADE- STADLER have switched roles on the San Gabriel Valley Association of Governments and that he will be the delegate moving forward and Councilmember ANDRADE-STADLER will be the alternate.
Action Taken: City Council voted to approve the City Council appointments to various external boards/commissions; and, directed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-156 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
5. NOTICE INVITING BIDS: POOL DECK COATING AT THE ALHAMBRA AND GRANADA PARK POOLS – F2M23-65, N2M23-109
The pool decks at Alhambra and Granada Park are showing increased wear and tear. As such, the current pool decks have been increasingly difficult to repair and maintain. Specifications 4 9-11 -2 3
and bid documentation have been completed for the Alhambra and Granada Park Pool Deck Project. The project will be funded with American Rescue Plan Act (ARPA) funds. The project bids are due no later than 10:30 a.m. on October 26, 2023, in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Discussion : None
Action Taken: City Council authorize d staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra and Granada Park Pools Deck Coating Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action .
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
A y es : ANDRADE-STADLER , MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
6. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE WATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M23-66, RFP2M23-23
The 10-inch cast iron water main on Marengo Avenue between Grand Avenue and Alhambra Road was installed in 1966. This segment of water main has history of breaks, causing interruption of water service and damage to the road. Replacing the water main would greatly improve flow, firefighting capabilities, and overall system reliability.
Discussion : None
Action Taken: City Council approve d the distribution of a Request for Proposals for Professional Engineering Design Services for the Water Main Replacement Project on Marengo Avenue, with proposals due no later than 4:00 p.m. on Thursday, October 5, 2023.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes : ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
7. NOTICE OF COMPLETION: SOUTH FIRST STREET PARKING STRUCTURE ELEVATOR MODERNIZATION – F2M22-50, C2M22-37, M2M23-157
On June 27, 2022, the City Council awarded a contract to TK Elevator Company for the South First Street Parking Structure Elevator Modernization Project in the amount of $104,538.30.
The project consisted of replacing mechanical and electrical components such as new power unit, elevator controller, new cab interior fan and lighting. Additionally, the project included the installation of new vandal resistant call buttons and elevator inner door. A new phase II fire alarm recall was installed to meet current safety standards. This project has been inspected by staff and all work has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
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Action Taken: City Council accept ed the work of TK Elevator Company for the repair and modernization of the 80 S. First Street Parking Structure Elevator as complete in the amount of $104,538.30; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-157 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent : NONE
8. NOTICE OF COMPLETION: ASSESSMENT AND REHABILITATION OF THE SEWER MAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, C2M23-15, M2M23-158 On March 27, 2023, the City Council awarded a contract to Bonadiman Water Inc. for the Rehabilitation of the Sewer Main at Sewer Lift Station No. 3 in the amount of $289,050.00.
There were no change orders authorized to complete the project. The project has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken: City Council accept ed the work of Bonadiman Water Inc. for the Assessment and Rehabilitation of the Sewer Main at Sewer Lift Station No. 3 as complete in the amount of $289,050.00; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; release d the five percent retention 35 days from the date of recordation if no liens are filed, and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-158 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
9. AWARD CONTRACT: PROFESSIONAL DIGITAL SCANNING SERVICES PROJECT – F2M23-53, N2M23-74, C2M23-74, M2M23-159
On June 26, 2023 the City Council approved the distribution of a Notice Inviting Bids to qualified contractors for the City ’s document digitization and conversion project. On August 3, 2023 total of three bids were submitted and opened by the City Clerk ranging from $362,787.36 (ARC Document Solutions, LLC) to $1,306,712.32 (Iron Mountain). Staff reviewed the bid submitted by ARC Document Solutions, LLC, and found it to be in compliance and conformance with the project scope and specifications.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to ARC Document Solutions, LLC in the amount of $362,787.36 for Professional Digital Scanning Services; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-159 ) 6 9-11 -2 3
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
10. AWARD CONTRACT: SIX COPIERS/PRINT PRINTERS AND ONE FAX FINISHER – F2M23-6B, C2M23-75, M2M23-160
The City, in September 2018, entered into a 5-year lease for Image IV Systems, Inc. copiers located in the Alhambra Library. The current lease expires on September 20, 2023. The Library Department has the opportunity to piggyback on a cooperative purchase agreement with the Association of Education Purchasing Agencies (AEPA) contract IFB#017-B for all-inclusive copy/print services excluding paper and staples, and the lease and maintenance of six Konica Minolta Bizhub 300i units. The contract is for a term of 60 months. Per the Alhambra Municipal Code 3.36.080(B)(3), bidding exemption is authorized, and the City may “piggyback ” onto an existing contract of a government entity. Staff has reviewed the specifications for equipment manufactured and distributed by Image IV Systems and finds Konica Minolta Bizhub 300i units most appropriate for the City ’s needs. The new five-year monthly lease is $509.00 per month (excluding applicable sales taxes) totaling 30,590.00 for six new multi- function copiers/printers with excess per copy for color and black/white. The lease price includes expendable supplies (excluding paper and staples) and maintenance.
Discussion : None
Action Taken: City Council authorize d the Library Director to enter into a five-year lease agreement with Image IV Systems, Inc. for six copiers/printers and one fax finisher to replace six existing copiers/printers and one fax finisher for a total of $30,590.00 (excluding applicable sales taxes); and, direct ed staff to take the steps necessary to finalize the Council's action. ( M2M23-160 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
11. CONTRACT AMENDMENT: ENVIRONMENTAL SCIENCE ASSOCIATES – F2M22-65, C2M23-64, M2M23-161
On July 24, 2023, Environmental Science Associates was awarded a contract to provide the Professional California Environmental Quality Act (CEQA) for the Alhambra Community Center. This amendment is necessary to implement an Environmental Impact Report (“EIR ”) to CEQA requirements. The original agreement was for a mitigated negative declaration path to a final CEQA determination. The EIR process will take approximately 1,000 additional professional hours, extend the entitlement schedule, and cost $215,219 in fees. ESA ’s additional work product includes: preparing a Notice of Preparation and public scoping; preparing for and attend a public scoping meeting; preparing the EIR which analyzes the project ’s potential environmental impacts; creating a comprehensive set of project objectives within the Project Description and to identifying alternatives to the Project; submitting the EIR for public review; reviewing and responding to all public comments; preparing the final EIR; preparing Findings of Fact and Statement of Overriding Considerations; and, preparing the EIR ’s Notice of Determination.
Discussion : None
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Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement with Environmental Science Associates (Contract No. C2M23-64) for an additional $215,219 in an amount not to exceed $360,219; and, direct ed staff to undertake the steps to finalize Council ’s action. (M2M23-161 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
12. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – TRAFFIC RECORDS IMPROVEMENT PROJECT – F2M23-18, M2M23-162
The goal of the Office of Traffic Safety and Selective Traffic Records Improvement Project (TRIP) is to assist the Alhambra Police Department in increasing its contribution to the Office of Traffic Safety ’s goal of improving overall roadway safety by providing accurate and timely data that roadway engineering improvements and traffic safety enforcement operations rely on. The Alhambra Police Department intends to utilize funding for the TRIP to upgrade an existing electronic collision reporting program to the latest version available that includes the capability of exporting complete collision report records to the California Highway Patrol ’s Statewide Integrated Traffic Records System. The TRIP will allow the Police Department to go paperless and save staff time needed to print and send physical copies of the required reports, as mandated by the State of California. It will reduce the time for statistical data to be available, which will allow for more timely identification of problem areas, improving overall roadway safety.
Discussion : None
Action Taken: City Council accept ed the Office of Traffic Safety (OTS) grant in the amount of $24,800; appropriate revenue and expenditure funds in the amount of $24,800; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-162 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
13. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – PEDESTRIAN AND BICYCLE SAFETY PROGRAM – F2M23-18, M2M23-163
The goal of the Office of Traffic Safety and Pedestrian Bicycle Safety Program is to reduce the number of individuals killed or injured from collisions involving pedestrians and bicyclists. The Alhambra Police Department intends to utilize Pedestrian and Bicycle Safety Program funding for various educational safety programs, including classroom lectures, bicycle rodeos, community events, presentations; training for local law enforcement; and for participation in programs such as National Walk to School Day, National Bicycle Safety Month, National Pedestrian Safety Month and California ’s Pedestrian Safety Month.
Discussion : None
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Action Taken: City Council accept ed the Office of Traffic Safety (OTS) grant in the amount of $42,738; appropriate d revenue and expenditure funds in the amount of $42,738; authorize d the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-163 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
14. PERSONNEL ACTIONS – F2M23-2
Discussion : None
Action Taken: City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated September 11, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes : ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
15. DEMANDS - F2M23-1
Discussion : None
Action Taken: City Council approve d as submitted Final Check List (240799 thru 240957) in the amount of $58,228.92 for the period ending July 3, 2023; Final Check List (241021 thru 241046) in the amount of $1,908,425.33 for the period ending July 6, 2023 and Schedule of Wire Transfers in the amount of $3,339,064.29 for the week ending June 30, 2023; Final Check List (240958 thru 241020) in the amount of $360,501.66 for the period ending July 6, 2023; Final Check List (241047 thru 241126) in the amount of $1,824,463.32 for the period ending July 13, 2023 and Schedule of Wire Transfers in the amount of $2,289,304.35 for the week ending July 7, 2023; Final Check List (241127 thru 241159) in the amount of $98,762.27 for the period ending July 13, 2023; and Final Check List (241160 thru 241297) in the amount of $675,929.45 for the period ending July 20, 2023.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes : ANDRADE-STADLER, MALONEY, LEE, PÉREZ, MAZA
Noes : NONE
Absent: NONE
Mayor MAZA called for a moment of silence in observance for September 11, 2021. A moment of silence was observed.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M2 3 -4
Public Comments:
1) Randye Kay , Hellman Ave, expressed concern for a traffic safety issue on the corner of Chandler Ave . and Hellman Ave.
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2) Lola Armedariz expressed disappointment that the City ’s 9/11 event was poorly attended and expressed several concern s with the temporary dog park. 3) Lewis Mc C ammon , 105 N. Cordova St., provided an update on COVID-19 numbers in the City and expressed support for potential affordable housing at religious facilities.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 3 -7 Vice Mayor PÉREZ referenced an earlier public comment and inquired if big rig trucks are allowed to park on Hellman Ave., expressed appreciation for the historic preservation presentation earlier in the meeting, discussed the recently adopted gun regulation ordinance by the City of Monterey Park and requested to bring back an ordinance to an upcoming meeting to pass a moratorium banning the new sales of fire arms in the City and to ban firearms in public spaces. There was consensus amongst the Council to bring back a proposed ordinance.
Councilmember MALONEY expressed appreciation for the story of the con cen tration camp mentioned by Mr. McCammon.
Councilmember LEE discussed the recent 9 /11 ceremony and discussed listing City events in the Around Alhambra newspaper . City Manager BINNQUIST noted that the City is prohibited from paying for ads per state law and noted that the Mayor ’s Corner article could include outreach for events.
Councilmember ANDRADE-STADLER congratulated Edward Elizalde, the new Police Chief of the City of San Gabriel, discussed the release of the new booster shot for COVID-19, and congratulated Mayor MAZA on running his first meeting as Mayor.
Mayor MAZA discussed the importance of the zoning code update and requested that the Council establish a deadline for the Planning Commission to finalize their recommendation to the Council. There was a consensus amongst the Council to bring back an item to establish a deadline for the zoning code update.
Mayor MAZA discussed the upcoming Latino Heritage Month Fiesta , discussed the upcoming Compost Giveaway at Granda Park, highlighted the recently opened “p aw -up ” dog park at Almansor Park, stated that the Library is providing free at-home COVID-19 test kits, and discussed the upcoming Aut u mn Fest .
ADJOURNMENT: At 7 :33 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting in memory of all those lost on September 11, 2001, to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, September 2 5 , 202 3 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK