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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
FEBRUARY 26, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
February 26, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maloney, Pérez, Andrade-Stadler, Maza
FLAG SALUTE: Led by Mayor Maza
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabriel ino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PRESENTATIONS
1. LOS ANGELES COMMUNITY COLLEGE DISTRICT: EAST LOS ANGELES COLLEGE INFORMATIONAL UPDATE – F2M24-16
The Los Angeles Community College District (LACCD) is the nation’s largest community college district serving over 200,000 students. The district strives to deliver accessible, quality education and career opportunities to the students of Los Angeles County. One goal of the LACCD is to update cities about the many educational programs and services available to their constituents. Residents in Alhambra are served by East Los Angeles College (ELAC), which offers university transfer and career education. Dr. Alberto Román, ELAC's president, will give a presentation regarding ELAC and the latest information LACCD has to offer.
Recommended Action: City Council receive and file this informational report.
2. INTRODUCTION OF THE NEW GENERAL SERVICE MANAGER FOR REPUBLIC SERVICES – F2M20-39
Pilar Almeida, Municipal Relationship Manager, with Republic Services will introduce New General Service Manager for Republic Services JP Robinson.
Recommended Action: City Council receive and file this informational report.
3. SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS TRANSIT FEASIBILITY STUDY – F2M24-16
The San Gabriel Valley Council of Governments (SGVCOG) has been conducting a
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Transit Feasibility Study for the San Gabriel Valley, in response to the Metro Board's decision in 2020 to withdraw the SR 60 alternative for the Eastside Transit Corridor Phase 2 project to extend the Metro E Line (formerly the L and Gold). The purpose of the study has been to evaluate and enhance mobility and improve public transit in the region, wi th particular focus on serving the communities impacted from the project’s withdrawal. Ricky Choi, Director of Government and Community Relations for the SGVCOG, and Roy Choi, Manager of Transportation, will provide a brief overview of the study and its s tatus, including a summary of the remaining conceptual alternatives and how they benefit east/west and north south travel within the San Gabriel Valley through a mix of bus -only bus rapid transit (BRT) lanes and mixed -flow lanes. Additionally, SGVCOG staf f will discuss considerations studied for that portion of Valley Blvd. within Alhambra.
Recommended Action: City Council receive and file this informational report.
4. 2023 CITY ACCOMPLISHMENTS REPORT - F2M23-35
Staff will outline the 2023 Accomplishments Report which highlights many of the past year’s achievements. The accomplishments align with the City’s Strategic Plan, which is prioritized to reflect the community’s core values. The Report is intended to heighten community awareness of new and ongoing activities and projects.
Recommended Action: City Council receive and file the informational report.
5. MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 202 3-2024 AND RESOLUTION ADOPTING FY 2023-24 BUDGET ADJUSTMENTS – F2M23-17, R2M24-5
On June 26, 2023, the City Council adopted the Budget for Fiscal Years 2023 -24 and 2024-25, which appropriated funds and approved revenue projections for the fiscal year.
During the fiscal year, unforeseen financial needs and opportunities typically arise, which require City Council approval of recommended adjustments to projected revenues and expenditures. Staff is presenting a mid-year Budget review to provide a Budget update for FY 2023-24. The Director of Finance will provide the City Council will a high-level overview of the FY 202 2-23 actual performance and updated budget projections for FY 202 3-24.
Staff is also requesting that the City Council approve a resolution adopting the FY 202 3- 24 Budget adjustments.
Recommended Action: City Council receive and fil e the Mid -Year Budget Review and related reports; and, adopt Resolution No. R2M24 -5 entitled: A Resolution of the Alhambra City Council adopting Fiscal Year 202 3-24 Budget adjustments of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Cap ital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority
CONSENT AGENDA (Item Nos. 6 – 31)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
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6. ACCEPT SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE LIBRARY AND APPROPRIATE FUNDS – F2M24-18, M2M24-28
The California State Library offers grants in support of library programs and pop-up visits at summer lunch sites to enhance access to books and library services by the community.
In November 2023, staff applied for this funding opportunity and was awarded $5,984 to support library programming at the City’s park sites participating under the free Summer Lunch Program. The grant funds will be used to purchase giveaway books and programming supplies to be used during the Library’s mobile visits this summer.
Recommended Action: City Council accept $5,984 in grant funds from the California State Library to support the Library’s mobile summer programs and services; appropriate revenue and ex penditure funds in the amount of $5,984; authorize the City Manager or designee to sign the grant agreement with the California State Library, subject to final language approval by the City Manager and City Attorney; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-28)
7. NOTICE INVITING BIDS: 2024 USDA SUMMER FOOD SERVICE PROGRAM – F2M24- 25, N2M24-27
The Summer Food Service Program (SFSP) is a federally funded program administered by the State of California Department of Education. The proposed SFSP will begin distributing lunches and snacks on May 28, 2024 and will provided Monday through Friday through August 2, 2024. Food will be distributed at Alhambra, Granada and Almansor Parks. The City will be eligible for reimbursement by the California Department of Education for lunches, snacks and operational costs.
Recommended Action: City Council approve the City’s participation in the 2024 Summer Food Service Program; authorize staff to circulate a Notice Inviting Bids to secure a vendor to provide prepared lunches and snacks for the program.
8. NOTICE INVITING BIDS: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT PHASE II – F2M24-26, N2M24-28
Specifications and bid documentation have been completed for the Almansor Court Exterior Improvement Project Phase II. The project will include additional improvements to the exterior of the building, such as new doors to the Greenhouse room to match the new door in front of the building, new decorative lighted landscape bollards, repainting decorative lighting poles in front of the building, and repair ofconcrete path of travel areas surrounding the building. Bids are due by 10:30 a.m. on April 11, 2024, in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Almansor Court Exterior Improvement Project Phase II; and, direct staff to undertake the steps necessary to finalize Council’s action.
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9. AUTHORIZE RFP: PROFESSIONAL CONSULTING SERVICES TO ASSIST IN MANAGING THE IMPLEMENTATION PROGRAMS CONTAINED IN THE 2021 -2029 HOUSING ELEMENT – F2M24-27, RPF2M24-4
A required component of a jurisdiction’s Housing Element is a Housing Plan that must outline goals, programs, and policies to facilitate and encourage the development of housing in their community. Alhambra’s Housing Plan contains an Implementa tion Program with thirty separate programs needing to be developed, monitored and tracked.
In anticipation of the State certifying Alhambra’s Housing Element, staff is seeking to solicit proposals for a qualified firm to provide professional consulting ser vices to assist the Planning Division in the oversight of the Housing Element to ensure that the Housing Element programs are completed and within the timeframes identified.
Recommended Action: City Council authorize the distribution of a Request for Proposals for professional consulting services to assist in managing the programs contained in the 2021-2029 Housing Element.
10. AWARD CONTRACT: ALMANSOR GYMNASIUM WINDOW REPLACEMENT PROJECT – F2M23-77, N2M23-147, C2M24-11, M2M24-29
On December 11, 2023, the City Council approved the distribution of Notice Inviting Bids for the Almansor Gymnasium Window Replacement Project. On January 25, 2024, the City Clerk received and opened five bids for the Project. The bids ranged from $115,000 (Dynasty Builders) to $755,760 (1 st California Construction). Dynasty Builders Inc. submitted the lowest bid. However, during the bid evaluation process it was discovered that Dynasty Builders Inc. did not include Prevailing Wage, as required per the Noti ce Inviting Bids. Therefore, the bid from Dynasty Builders Inc. was deemed non-responsive.
The second lower bidder First Trade LLC (dba YMC) was deemed the lowest responsive bidder. Staff reviewed the bid submitted by First Trade LLC (dba YMC) and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and First Trade LLC (dba YMC) for the Almansor Gymnasium Window Replacement Project in an amount not to exceed $249,500.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-29)
11. NOTICE INVITING BIDS: REHABLITATION OF THE STORM DRAIN PIPES ON COMMONWEALTH AVENUE AND GRAND AVENUE – F2M24-28, N2M24-29
The storm drains located at the intersection of Commonwealth and Marguerita Avenues and at the intersection of Grand Avenue and 2nd Street are broken and collapsed causing a sinkhole. The storm drains need to be repaired to handle normal water flow before flooding occurs and further damage ensues to the street. Plans and specifications have been prepared. Staff has reviewed the plans and found them to be consistent with City’s standards.
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Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Rehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue with bids due no later than 10:30 a.m. on March 21, 2024, and opened at 11:00 a.m. that same day.
12. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
BURKE HERITAGE PARK AND MARENGO YARD STORMWATER CAPTURE PROJECT – F2M21-63, RFP2M24-5
The Burke Heritage Park and Marengo Yard Stormwater Capture Project is identified as a priority concept in the Stormwater Master Plan. A feasibility study was completed in order to prepare the project for the design phase. The City has received full funding f or design and construction through the Safe Clean Water Regional Program. The project will provide reduced stormwater runoff volumes and pollutant loads to receiving waters. The primary treatment best management practices (BMPs) will include dry wells, sea sonal bioswale wetlands, and bioretention basins as well as Park and City facility improvements.
In addition to the stormwater-related goals, the City is pursuing the Project with the added goals of maximizing community benefits under a Statewide Park Pro grams Grant and a State Grant Allocation through Mike Fong for new recreation opportunities, increasing the tree canopy, enhancing park space, and designing the Project with community -based input.
Recommended Action: City Council authorize the distributio n of a Request for Proposals to qualified firms for Professional Engineering Design Services for the Burke Heritage Park and Marengo Yard Stormwater Capture Project.
13. RECORD A DEED RESTRICTION ON CITY PARK PROPERTY AT ALHAMBRA PARK IN ORDER TO COMPLY WITH MEASURE A GRANT REQUIREMENTS – F2M21-18, F2M22-66, F2M22-37, M2M24-30
The City is eligible for Measure A grant funds which can be used for development projects that include construction, enhancement, or refurbishment of park or open space elements.
These grants are administered by the Los Angeles County Regional Park and Open Space District (RPOSD) through various funding opportunities for which staff routinely apply for park improvement projects. At Alhambra Park, since 2022, staff e xecuted two grants funded under Measure A: (1) Alhambra Park Restroom Renovations Project; and (2) Alhambra Park Pool Improvements. As a condition of the grants and in order to receive grant payments, the City must record a deed restriction on the properties where the grant- funded projects will be implemented. A deed restriction is required by the RPOSD to ensure that the properties are used for a purpose consistent with the grant scope and will remain as a public resource, per Measure A.
Recommended Action: City Council authorize recording a deed restriction on City park property at Alhambra Park in order to comply with the requirements under the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A) grant program administered by the Los Angeles County Regional Park and Open Space District (RPOSD) ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-30)
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14. RECORD A DEED RESTRICTION ON CITY PARK PROPERTY AT GRANADA PARK IN ORDER TO COMPLY WITH MEASURE A GRANT REQUIREMENTS – F2M21-18, M2M24-31
The City is eligible for Measure A grant funds which can be used for development projects that include construction, enhancement, or refurbishment of park or open space elements.
These grants are administered by the Los Angeles County Regional Park and Open Space District (RPOSD) through various funding opportunities for which staff routinely apply for park improvement projects. At Granada Park, staff executed a grant f unded under Measure A for new playground equipment and surfacing. As a condition of the grants and in order to receive grant payments, the City must record a deed restriction on the properties where the grant -funded projects will be implemented. A deed res triction is required by the RPOSD to ensure that the properties are used for a purpose consistent with the grant scope and will remain as a public resource, per Measure A.
Recommended Action: City Council authorize recording a deed restriction on City park property at Granada Park in order to comply with the requirements under the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A) grant program administered by the Los Angeles County Regional Park and Open Space District (RPOSD) ; and, direct staff to undertake the steps necessary to finalize Councill’s action. (M2M24-31)
15. APPROVAL TO AMEND CONTRACT K2M2 3-381 WITH SAGECREST PLANNING AND ENVIRONMENTAL FOR TEMPORARY PLANNING STAFFING SE RVICES – F2M24-16, K2M23-381, M2M24-32
A promotion and resignation of two full-time Planners last year resulted in the Community Development Department needing to secure temporary contract Planners to maintain levels of service for the community and carry out the day-to-day functions of the Division.
As a result, on December 5, 2023, the City entered into a contract with Sagecrest Planning and Environmental to provide temporary staffing services. The terms of contract K2M23 - 381 are such that services may not exceed $50,000. The original contract was envisioned to provide short -term staff support but the recruitment process has been longer than anticipated. To date, the contract has reached its $50,000 limit and an additional $60,000 is necessary to allow c ontract Planners to wind down their projects and assist in the transition from temporary to permanent staffing.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Sagecrest Planning and Environmental, for temporary planning staffing services for an amount not to exceed $110,000 ; authorize the transfer of appropriations from salaries to contract services to cover the excess costs; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-32)
16. AWARD OF CONTRACT TO LEXISNEXIS – F2M24-29, C2M24-12, M2M24-33
LexisNexis Desk Officer Reporting System (DORS) is a controlled-access online reporting system which community members can use to file reports, provide crime tips, and report other incidents 24/7. It is a useful resource tool for handling a variety of incidents without
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the need for an officer on scene. Accurint Crime Analysis is another product from LexisNexis which is an online dashboard that enables crime data sharing, crime mapping and crime analytics. Both products directly interface with the Police Department’s Record Management System. LexisNexis is the sole source for DORS licenses, ongoing support and maintenance service. Sole source purchase is allowable under Alhambra Municipal Code Section 3.36.080(B)(2). Staff is requesting a five-year contract with an amount not to exceed $77,437.77.
Recommended Action: City Counc il award a contract, subject to final language approval by the City Manager and City Attorney, to LexisNexis in the amount up to $77,437.77 for Desk Officer Reporting System (DORS) and Accurint Crime Analysis for a five-year period; authorize the City Mana ger to execute any additional documentation to extend the contract subject to satisfactory firm performance and future budget allocations; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-33)
17. NOTICE OF COMPLETION: MAIN STREET SEWER MAIN REPLACEMENT PROJECT BETWEEN GRANADA AVENUE AND EL MOLINO STREET – F2M23-26, C2M23-26, M2M24-34
On April 24, 2023, the City Council awarded a contract to GRBCON, Inc. for the Main Street Sewer Main Replacement between Granada Avenue and El Molino Street in the amount of $710,879.00. There was one authorized change order during the project. The change order included the additional slurry seal, removing an abandoned sewer manhole lid and various miscellaneous items that were credited to City. The change order decreased the total amount of the contract by $28,898.91, for a total project cost of $681,980.09. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of GRBCON Inc. for the Main Street Sewer Main Replacement Between Granada Avenue and El Molino Street as complete in the amount of $681,980.09; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-34)
18. AUTHORIZE RFP: CONTRACT OPERATIONS OF ALHAMBRA COMMUNITY TRANSIT AND SENIOR RIDE – F2M24-30, RFP2M24-6
The City has provided contracted Senior Ride paratransit operations since 1987.
Alhambra Community Transit (ACT) has been a contracted fixed-route transit system since October 1995. The contract with the current operator expires June 30, 2024. The RFP will be for one 5-year term with the option for one 5-year extension should the service provided be satisfactory. Prospective operators will provide drivers for the Senior Ride and ACT buses. The contractor will also be responsible for all bus/vehicle fleet maintenance and operational issues concerning the Senior Ride and ACT schedules. The City is responsible for providing vehicles and fuel for both transportation systems.
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Recommended Action: City Council authorize staff to distribute a Request for Proposals for Contract Operations of Alhambra Community Transit and Senior Ride commencing July 1, 2024 ; and, direct staff to undertake the steps necessary to finalize the Council’s action.
19. AUTHORIZE RFP: BROADCASTING AND VIDEO PRODUCTION OF CITY COUNCIL MEETINGS – F2M24-31, RFP2M24-3
The City seeks to solicit proposals from qualified providers with professional expertise and experience to provide the City with professional -level digital recording and broadcasting of its Council meetings. Alhambra's local government channel broadcasts municipal meetings, workshops, events, news, and public service announcements. The City is currently working with a broadcasting vendor whose agreement is set to expire on June 30, 2024. Proposals are due to the City Clerk's Office by 5:00 p.m. on March 26, 2024. It is anticipated that all interested proposers would be available to start services o n July 1, 2024.
Recommended Action: City Council authorize the distribution of a Request for Proposals (RFP) to qualified consultants to provide video production, recording, editing, programming services for City Council meetings and support services for video and slides on the City's cable channel, with proposals due no later than March 26, 2024.
20. AWARD CONTRACT: ALL-INCLUSIVE PLAYGROUND EQUIPMENT FOR GRANADA AND ALHAMBRA PARKS – F2M24-32, C2M24-13, M2M24-35
The 2023 -2024 fiscal year budget included the replacement of existing playground equipment. As such, staff is seeking to purchase all -inclusive playground equipment through a cooperative purchase agreement. Cooperative purchase is allowable per Alhambra Municipal Code 3.35.080(B)(3). On S eptember 25, 2023, Sourcewell opened bids for the procurement of Playground and Water Play Equipment with Related Accessories and Services. Sourcewell awarded contract #010521 -LSI to Landscape Images Inc. on September 25, 2023 – a contract that does not ex pire until February 17, 2025. The Sourcewell specifications included an option of purchasing playground equipment with related accessories and services; therefore, staff recommends purchasing the equipment.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Landscape Structures, Inc. in an amount not to exceed $1,199,999.49 for the purchase and installation of all -inclusive playground equipment at Granada Park and Alhambra Park; direct the Finance Director to appropriate $1,199,999.49 in expenditures and revenues from the Los Angeles County Regional Park and Open Space District (RPOSD) under the Measure A Annual Allocation Grant Program for the equipment; and, direct staff t o undertake the steps necessary to finalize Council’s action. (M2M24-35)
21. CONTRACT AMENDMENT: BICYCLE AND PEDESTRIAN IMPROVEMENT PLAN CONSULTING SERVICES – F2M22-33, C2M22-39, M2M24-36
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On January 8 th and February 12 th 2024, staff presented the draft Bike and Pedestrian Improvement Plan for the Council’s consideration. After considerable public comment regarding the Plan’s details and pursuant to requests for additional review, the Council tabled the adoption of the Bic ycle and Pedestrian Improvement Plan to March 11, 2024.
Beyond the original scope of work, the consultant conducted a virtual workshop on January 23, 2024; a special meeting with the Transportation Commission on January 24, 2024; and an in -person workshop at the Library on February 1, 2024. In addition, on February 12, 2024, it was requested the consultant engage in discussion with Asian Pacific Islander Forward Movement (APIFM) to receive other public feedback regarding the City’s draft Plan. Staff is requ esting the City Council authorize an appropriat ion of funds for the additional costs of $23,655 for the extended public review period of the Plan (and subsequent Plan Drafts) under Measure M for a total contract expense of $273,648.90.
Recommended Action: City Council approve a second amendment, subject to final language approval by the City Manager and City Attorney, to the contract by and between the City of Alhambra and Alta Planning + Design (C2M22-39) for the development of the City’s Bicycle and Pedestrian Improvement Plan in an amount not to exceed $23,655 for additional public outreach during the months of January, February and March 2024; authorize an additional appropriation of $23,655 under Measure M for the added scope of work; and, direct staf f to undertake the steps necessary to finalize Council’s action. (M2M24-36)
22. RESOLUTION APPROVING A REVISED CLASS SPECIFICATION FOR LEAD POLICE CLERK – F2M24-2, R2M24-6
Occasionally, opportunities arise that allow City staff to review staff and existing class specifications. As a result of recent vacancies, the Police Department is interested in revamping the classification of Lead Police Clerk in order to provide better support to the police clerical administrative staff within the Records Division. As such, and particularly because the classification has not been utilized for many years, an update to the existing class specification of Lead Police Clerk is necessary. A r esolution is required in order to approve any revisions to this class specification.
Recommended Action: City Council adopt Resolution No. R2M24 -6 entitled: A Resolution of the Alhambra City Council approving a revised Class Specification for Lead Police Clerk
23. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FY 2022 -2023 – F2M22-17, M2M24-37
Staff wishes to submit to the City Council the following reports for the year ended June 30, 2023 : City of Alhambra - Annual Comprehensive Financial Report (ACFR); Management Report and Auditor’s Communication Letter; and Appropriations Limit Worksheet with Independent Accountants’ Report. Based on the results of their audit, Moss, Levy, & Hartzheim, LLP has provided the City with an unmodified opinion on th e City’s annual financial statements and has issued various Auditors’ Reports thereon.
Recommended Action: City Council receive and file the annual audit reports for the
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year ended June 30, 2023: 1) City of Alhambra – Annual Comprehensive Financial Report; 2) Management Report and Auditor’s Communication Letter; and, 3) Appropriations Limit Worksheet with Independent Accountants’ Report. (M2M24-37)
24. NOTICE INVITING BIDS: DEMOLITION OF THE FORMER LIBRARY SATELLITE BUILDING AT 2025 SOUTH FREMONT AVENUE – F2M24-23, N2M24-31
Staff applied for, and was awarded , funding from the State of California with assistance from Assemblymember Mike Fong to expand green space which is in accordance with the City Council’s Strategic Plan objectives for constructing a pocket park at said location. The grant agreement with the State has been fully executed, and all funds for the project must be disbursed by June 30, 2026. The project bids are due no later than 10:30 a.m. on April 4, 2024 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for demolition services of the former Library Satellite Building located at 2025 South Fremont Avenue; and, direct staff to undertake the steps necessary to finalize the Council’s action.
25. APPROVAL OF TRACT MAP NO. 82148 – F2M24-11, M2M24-38
On June 17, 2019, Tentative Tract Map No. 82148 was approved to merge three existing lots into one lot and to subdivide airspace for a proposed 4 -story, mixed use commercial/residential complex on a site of approximately 28,390 square feet within the CBD (Central Business District) and Downtown Revitalization District overlay for the property located at 101, 105, and 107 S. Chapel Avenue. On December 1, 2023 the City Engineer signed Tract Map No. 8 2148 and recommended recordation of the same.
Consequently, approval and recordation of this map is now appropriate.
Recommended Action: City Council adopt Minute Order No. M2M24-38 as follows:
RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Director of Community Development in his report dated February 26, 2024, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval.
SECTION TWO: This Council hereby approves Tract Map No. 82148 for to merge three (3) existing lots into one (1) lot and to subdivide airspace for a proposed 4 -story, mixed -use commercial/residential complex on a site of approximately 28,390 square feet within the CBD (Central Business District) zone and Downtown Revitalization District overlay located at 101, 105, and 107 South Chapel Avenue and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.
26. TREASURER’S REPORT – F2M24-1
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Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of January, 2024, listing all of the City's investments as of January 31, 2024.
27. PERSONNEL ACTIONS – F2M24-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated February 26, 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
28. DEMANDS - F2M24-1
Recommended Action: City Council approve as submitted Final Check List (245064 thru 245067) in the amount of $99.616.91 for the period ending December 19, 2023 and Schedule of Wire Transfers in the amount of $ 3,680,778.00 for the week ending December 15 , 2023; Final Check List ( 245070 thru 245260 ) in the amount of $1,523,336.76 for the period ending December 21, 2023 and Schedule of Wire Transfers in the amount of $ 10,081,729.79 for the week ending December 22, 2023; Final Check List (245285 thru 245309) in the amount of $144,901.20 for the period ending December 28, 2023; Final Check List ( 245285 thru 245309 ) in the amount of $ 144,901.20 for the period ending December 28, 2023; Final Check List (245310 thru 245482) in the amount of $62,601.92 for the period ending January 3, 2024; and, Final Check List (245483 thru 245563) in the amount of $1,549,988.53 for the period ending January 4, 2024.
29. SECOND READING AND ADOPTION OF ORDINANCE AMENDING THE ZONING
CODE TO ALLOW MEDICINAL CANNABIS DELIVERY -ONLY RETAILERS IN THE
INDUSTRIAL ZONE WITH A CONDITIONAL USE PERMIT AN D REGULATORY BUSINESS PERMIT TO IMPLEMENT THE REQUIREMENTS OF SB 1186 – F2M23-78, O2M24-4826
The California Legislature adopted Senate Bill 1886 (“SB 1 186”) in 2022, entitled the Medicinal Cannabis Patients’ Right of Access Act, which precludes cities and counties from adopting or enforcing regulations that prohibit or have the effect of prohibiting the retail sale of medicinal cannabis by delivery. SB 1186 allows cities and counties to adopt and enforce reasonable regulations on the retail sale by delivery of medicinal cannabis, including zoning requirements. The ordinance would allow a delivery -only retailer of medicinal cannabis to be a conditionally permitted use in the Industrial zone. The retailer must only sell medicinal cannabis; the retail sale of adult-use (e.g., recreational) cannabis would remain prohibited. As a delivery -only business, there would be no storefront operations (no walk-in customers). The ordinance also includes separation requirements for such businesses. The ordinance also proposes that an annual business regulatory permit be required for such businesses. The ordinance includes operational standards for these businesses. These i nclude security requirements, odor control measures, and a requirement that product not be visible from the exterior of the property. Failure to comply with the operational requirements could result in the regulatory permit being suspended, revoked or not renewed.
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Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24-4826: An Ordinance of the City Council of the City of Alhambra adopted pursuant to the City’s Police powers and Business Professions Code §26320 to amend Alhambra Municipal Code Section
23.05.020 (Land Use Regulations – Commercial Zoning Districts), Section
23.06.020 (Land Use Regulations – Employment Zoning Districts), and Section 23.22.080 (Cannabis Facilities, Cultivation, and Deliveries), to implement California law governing Medicinal Cannabis Delivery -Only retailers within the City
30. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING AN UPDATED AB 481 POLICY – F2M22-41, O2M24-4827
On April 25, 2022, the City Council adopted Ordinance No. O2M22-4803 approving a Military Equipment Use Policy (“Policy”) pursuant to assembly Bill 481 (“AB 48 1”). In accordance with the legislation and the Policy, a military equipment report must be submitted to the City Council annually for each type of military equipment approved within one year of approval, and annually thereafter for as long as the militar y equipment is available for use. Alhambra’s 2023 Annual Military Equipment Report, proposed 2024 military equipment purchases, and the Police Department’s updated policy are outlined in the Chief of Police’s staff report dated February 12, 2024. The Council approved the 2023 Annual Military Equipment Report and gave first reading to th is ordinance approving an updated policy for the use of military equipment at the February 12, 2024 meeting.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24-4827: An Ordinance of the City Council of the City of Alhambra implementing AB 481 by approving an updated policy for the use of military equipment by the Alhambra Police Department
31. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND ALHAMBRA MUNICIPAL CODE CHAPTER 2.04 (CITY COUNCIL), CHAPTER 5.25 (SIDEWALK VENDING PROGRAM), CHAPTER 9.16 (POSSESSION OF OPEN CONTAINER OF ALCOHOL), CHAPTER 9.32 (LOITERING), CHAPTER 11.36 (ALL-NIGHT PARKING), CHAPTER 14.04 (PARK REGULATIONS), CHAPTER 22.20 (TENTATIVE TRACT MAPS), CHAPTER 22.24 (TENTATIVE PARCEL MAPS), CHAPTER 22.28 (LOT LINE ADJUSTMENTS), AND ADDITION OF CHAPTER 20.01 (PERMIT EXEMPTIONS), SECTION 20.12.015 (BY RIGHT P ROJECT DEFINITION), 22.20.070 (TENTATIVE TRACT MAP FOR BY RIGHT PROJECT), 22.24.060 (TENTATIVE PARCEL MAP FOR BY RIGHT PROJECT) – F2M24-16, O2M24-4828,
The Alhambra Municipal Code (“AMC”) is a comprehensive gathering of ordinances adopted by the City Cou ncil covering a wide range of topics, such as City organization, parking, land use, licensing, purchasing, and contracting. From time-to-time updates are made to the AMC to address new state legislation, clarify ambiguous provisions, or delete outdated language. While some of these changes require immediate consideration by the Council, most can be addressed periodically. Accordingly, staff intends to annually bring a code clean up ordinance to the Council in the first quarter of each year that will address
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modifications needed due to new legislation, as well as other suggested clarifying changes. For this first such annual review, City staff is suggesting minor changes to the AMC to reflect current practices, clarify confusing parts of the AMC, and bring outdated sections into compliance with State law.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24-4828: An Ordinance of the City Council of the City of Alhambra to amend Alhambra Municipal Code Chapter 2.04 (City Council), Chapter 5.25 (Sidewalk Vending Program), Chapter 9.16 (Possession of Open Container of Alcohol), Chapter 9.32 (Loitering), Chapter 11.36 (All-Night Parking), Chapter 14.04 (Park Regulations), Chapter 22.20 (Tentative Tract Maps), Chapter 22.24 (Tentative Parcel Maps), Chapter 22.28 (Lot Line Adjustments), and addition of Chapter 20.01 (Permit Exemptions), Section
20.12.015 (By Right Project Definition), 22.20.070 (Tentative Tract Map for By Right Project), 22.24.060 (Tentative Parcel Map for By Right Project)
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, March 11, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the
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Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
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