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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
APRIL 8, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
April 8, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maloney, Pérez, Andrade-Stadler, Maza
FLAG SALUTE: Led by Mayor Maza
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native p eoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are remin ded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. PROCLAMATIONS – F2M24-3
A. Ratify the action of Mayor Maza in proclaiming the month of April, 20 24 as DONATE LIFE MONTH in Alhambra.
B. Ratify the action of Mayor Maza in proclaiming April 24, 2024 as DENIM DAY in Alhambra as a part of April being Sexual Assault Awareness Month.
2. COMMENDATIONS: ALHAMBRA HIGH SCHOOL ACADEMIC DECATHLON TEAM – F2M24-3
Mayor Maza and the Alhambra City Council wish to congratulate and commend the Alhambra High School 2024 Academic Decathlon Team for reaching the California State Academic Decathlon Competition. The Team took first place out of 63 teams in the 47 th annual Los Angeles County Academic Decathlon after an outstanding performance in 10 subject areas. The Team’s victory led them to compete at the State level where they placed third among high school teams from across California, and were the first team from Alhambra High School to advance to the State level. The Team scored a total of more than 43,000 points and took home 18 medals. The AHS Academic Decathletes are to be commended for their perseverance and dedication to scholastic excellence and the City of Alhambra celebrates their accomplishments. Mayor Maza will present commendations to the AHS 2024 Academic Decathlon Team members and coach. The Team members are as follows:
KENNETH SAN
KEVIN SAN
WILL SAN
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OSCAR DIAZ
CLARISSA DIAZ
RACHELLE LIU
LYLA MEDINA
CESAR GONZALEZ
Coach JOSE SANCHEZ
3. COMMENDATION: ALHAMBRA ROTARY CLUB – DONATION OF BRONZE ART PIECE – F2M24-3
Mayor Maza and the Alhambra City Council wish to commend the Alhambra Rotary Club for their generous donation of a bronze art piece displayed in front of the Alhambra Civic Center Library. The sculpture, depicting two children seated on a small bench enjoying a book, celebrates reading at all ages and commemorates the Alhambra Rotary Club’s 100th Anniversary. The Alhambra Rotary Club was founded in April of 1924 to fulfill the mission of the Rotary Club International organization to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through their fellowship of business, professional, and c ommunity leaders. Over its long history, the Alhambra Rotary Club has not only instituted many of their own charitable events and programs, but has contributed their support to numerous City programs. The City of Alhambra is pleased to commend the Alhambra Rotary Club for their generosity and commitment to the betterment of the community . Mayor Maza will present the commendation to a representative of the Alhambra Rotary Club.
PRESENTATIONS
4. SAN GABRIEL BASIN WATER QUALITY AUTHORITY UPDATE – F2M24-16
Mr. Robert Gonzales, Treasurer and Board Member representing cities with pumping rights, for the San Gabriel Basin Water Quality Authority will provide an information al update to the City Council.
Recommended Action: City Council receive and file this informational report.
5. COUNCIL MEETING NORMS, PROCEDURES, AND DECORUM – F2M24-7
At the March 11, 2024 City Council Meeting, Vice Mayor P érez requested an agendized item regarding Council Meeting Norms, Procedures, and Decorum. Af ter Council discussion, staff is seeking direction as deemed appropriate.
Recommended Action: City Council to direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 6 – 17)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
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6. RESOLUTION AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR AS
APPROVING OFFICER FOR DETERMINATIONS OF PUBLIC CONVENIENCE OR NECESSITY FOR THE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL – F2M24-16, R2M24-11
The State Department of Alcoholic Beverage Control (ABC) is responsible for administering licenses for the sale of alcoholic beverages. Pursuant to Section 23958 of the California Business and Professions Code, ABC shall deny an application for a license if issuance would result in or add to an undue concentration of licenses. Currently, the Alhambra Planning Commission is designated to make Public Convenience or Necessity (PCN) determinations regarding ABC license applications where undue concentration exists. The PCN finding is typically included as part of the Planning Commission Resolution approving any entitlement applications, such as a Conditional Use Permit, required for the ABC license. The adopted Planning Commission resolution is then provided to ABC as the City’s formal PCN determination. With the recent adoption of the comprehensive Zoning Code update, certain ABC licenses, including Type 20 and 21 off- sale licenses, will no longer require Conditional Use Permits and therefore, would no longer require review by the Planning Commission. Consistent with the changes adopted as part of the Zoning Code update, staff is recommending the City Council delegate to the Community Development Director the authority to make PCN determinations for ABC licenses, and delegate to the Community Development Director the authority to issue PCN letters after a determination is made.
Recommended Action: City Council adopt Resolution No. R2M24 -11 entitled: A Resolution of the City Council of the City of Alhambra, California, designating the Community Development Director as the authority for determining Public Convenience or Necessity for the Department of Alcoholic Beverage Control, and authorizing the Community Development Director to issue Letters of Public Convenience or Necessity after a determination is made
7. AUTHORIZE RFP: CITY HALL LOBBY ATTENDANT SERVICES – F2M20-43, RFP2M24-7
The Lobby Attendant is responsible for directing City Hall visitors to the appropriate City Departments and/or personnel. The Lobby Attendant also conducts regular patrols of the City Hall and Library facilities, including parking structure, staircases, elevators, and adjacent court yards. At the close of business, the Lobby Attendant secures and locks the public entry and exit doors. The City currently contracts with A.G. Coast, Inc., DBA California Panther Security and the contract terminates on June 30, 2024. Staff is recommending the City Council authorize a request for proposals to ensure ongoing security support of City Hall facilities.
Recommended Action: City Council authorize staff to solicit proposals for Lobby Attendant services for Alhambra City Hall ; and, direct staff to undertake the steps necessary to finalize Council’s action.
8. AUTHORIZE RFP: PROFESSIONAL CONSULTANT SERVICES FOR THE HVAC DESIGN AT ALHAMBRA FIRE STATION 71 – F2M22-31, RFP2M24-9
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Fire Station 71 is headquarters for the Alhambra Fire Department. The existing HVAC system, which is the original 1966 design, is no longer capable of adequately and efficiently cooling and heating the building. In February 2023, a consultant was contracted to conduct a complete assessment of Fire Station 71. Based on the recommendations of the assessment of the existing HVAC equipment, staff is seeking City Council approval to solicit proposals for professional design services to redesign and replace the existing HVAC system.
Recommended Action: City Council authorize staff to solicit proposals for professional design services for Heating, Ventilation, and Air Conditioning (HVAC) at Alhambra Fire Station 71, with proposals due no later than April 25, 2024; and, direct staff to undertake steps necessary to finalize Council’s action.
9. AWARD CONTRACT: ASBESTOS ABATEMENT AT THE FORMER LIBRARY SATELLITE BUILDING – 2025 SOUTH FREMONT AVENUE – F2M24-23, N2M24-20, C2M24-23, M2M24-53
On February 12, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Environmental Asbestos Abatement at the Former Library Satellite Building at 2025 South Fremont Avenue. This Project will include the removal of asbestos -containing materials such as roof mastic, duct mastic, and vinyl floor tiles. On March 14, 2024, the City Clerk received three bids for the Project. The bid received from Resource Environmental, Inc. was the lowest responsive bid.
Recommended Action: City Council award a contract, subject to the final language approved by the City Manager and City Attorney, to Resource Environmental, Inc. in the amount of $22,000 for the Environmental Asbestos Abatement at the former Library Satellite building at 2025 South Fremont Avenue; and , direct staff to take the steps necessary to finalize Council’s action. (M2M24-53)
10. CONTRACT AMENDMENT: PARKING CITATION PROCESSING SERVICES – F2M20- 29, C2M20-36, M2M24-54
On August 10, 2020, City Council awarded a contract with Duncan Solutions dba Professional Account Management LLC for parking citation processing services for the period November 1, 2020 through June 30, 2025 in an amount not to exceed $999,002.40.
On February 28, 2022, the City Council approved a first contract amendment for an amount not to exceed $1,354,860.19 for the implementation of a virtual permitting system for annual and overnight parking. During the implementation process, staff proposed converting temporary permits to a virtual system, which was not initially budgeted for. The conversion requires additional expenses of $89,827.18 to cover the Application Programming Interface (API) and convenience fees, which the City will cover during the duration of the contract.
Recommended Action: City Council approve a Second Amendment, subject to final language approval by the City Manager and City Attorney, to the parking citation processing services agreement with Ducan Solutions dba Professional Account Management, LLC (C2M20-36) for an additional $89,827.18 in an amount not to exceed
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$1,444,687.37 through June 30, 2025; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-54)
11. AWARD CONTRACT: PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBA) – F2M24-6B, C2M24-20, M2M24-55
The use of Self -Contained Breathing Apparatus (SCBA) is a required piece of Personal Protective Equipment (PPE), per the National Fire Protection Association. Wearing appropriate respiratory protection is essential for safety and well-being. The Alhambra Fire Department staff is currently using SCBAs that are 15 years old and have exceeded their expected useful life. Staff is seeking to purchase new SCBAs through a cooperative purchase agreement. A cooperative purchase is allowable per Alhambra Municipal Code
3.36.080 section B3. Sourcewell awarded contract #032620-LNC to L.N. Curtis & Sons on May 5, 2020. Sourcewell bid specifications included an option for purchasing SCBAs, including related accessories and Personal Protective Equipment (PPE). Staff is recommending purchasing the SCBAs utilizing this Sourcewell option.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to L. N. Curtis & Sons in an amount not to exceed $766,939.77 for the purchase of new Self -Contained Breathing Appa ratus (SCBA) and accessories; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-55)
12. AWARD CONTRACT: PURCHASE OF RESCUE TOOLS FOR NEW FIRE DEPARTMENT TRUCK – F2M24-6B, C2M24-21, M2M24-56
Western Extrication Specialists specializes in high-quality extrication tools, services, and training to customers. It is imperative that the Fire Department’s new truck is outfitted with fire and rescue equipment, technology, and the functional features of today’s fire trucks.
The Fire Department’s apparatuses are outfitted with Holmatro rescue tools, which are interchangeable with the Holmatro tools that are b eing acquired. Maintaining the use of Holmatro tools will enhance compatibility, minimize errors, and reduce confusion during emergencies. It is important that all apparatuses be outfitted with comparable tools to ultimately improve the Fire Department’s ability to respond to emergencies. Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Therefore, staff recommends the City Council award a contract to Western Extrication Specialists, the sole Holmatro dealer for California, and waive the bid process.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and the City Attorney , to Western Extrication Specialists, Inc. for the purchase of rescue tools for the new fire truck, in an amount not to exceed $85,135.77; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-56)
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13. CONTRACT AMENDMENT: PROFESSIONAL CONSULTING SERVICES FOR PREPERATION OF THE CITY’S OFFICIAL REPORTS FOR THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) – F2M19-36, C2M22-49, M2M24- 57 In September 2022, the City Council awarded a contract to Veronica Tam & Associa tes for consulting and reporting related to the administration of the City’s Community Development Block Grant Funds (CDBG) and HOME Programs. The City is currently experiencing a greater need for consulting support for a variety of other programming requirements including public notices, presentations to the HCDA Committee or the City Council, coordinating with the Los Angeles HUD Field Office, reporting under the Integrated Disbursement Information System (IDIS); consulting with other Departments on CDBG and HOME requirements, monitoring subrecipients for compliance, documentation, and other similar tasks as required for full program compliance. An estimated 104 hours are anticipated through the end of this Fiscal Year while another 416 hours are possible for Fiscal Year 2024 -2025. Veronica Tam & Associates has a long history with Alhambra, and, therefore, has a strong understanding of the City’s housing and development needs and direction. Staff recommends the City Council authorize an Amendment to the con tract with Veronica Tam & Associates to provide HUD consulting services for the City’s CDBG and HOME Programs, as needed.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attor ney, by and between the City of Alhambra and Veronica Tam & Associates for additional professional services in the amount of $14,560 in FY 2023 -24 and $60,320 in FY 2024 -25 for a contract total not to exceed $201,180 for the preparation of the City of Alhambra’s Consolidated Plan, Annual Action Plan(s), Consolidated Annual Performance Report(s) (CAPER), the Analysis of Impediments to Fair Housing, and professional staff assistance; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-57)
14. ADOPTION OF THE 2024 STRATEGIC PLAN – F2M24-33, M2M24-58
The City Council, City Manager, Department Heads and Facilitator William Kelly of Kelly Associates Management Group held a Special Council Meeting for a Strategic Planning Session on March 13, 2024 to update the City’s current Strategic Plan (adopted in April 2023). Following the meeting, staff met to review the Council’s goals and objectives and discuss strategy and status of the new and updated strategic plan ideas with detailed goals and metrics to guide staff. On March 21, 2024, the City Council held a second special Council meeting to review all of the items on the updated 202 4 Strategic Plan. The 2024 Strategic Plan contains six Goals, defined: Goal 1: Enhance Public Safety; Goal 2:
Improve Infrastructure and Mobility; Goal 3: Create a Strong Financia l Base and Strong Economic Base (Economic Development); Goal 4: Enhance Transparency and Open Governance; Goal 5: Promote Sustainability; and, Goal 6: Improve Housing Opportunities.
Staff will bring updates on the 2024 Strategic Plan to the Council on a quarterly basis.
Recommended Action: City Council adopt the 2024 Strategic Plan and direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-58)
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15. PERSONNEL ACTIONS – F2M24-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 8 , 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
16. DEMANDS - F2M24-1
Recommended Action: City Council approve as submitted Final Check List (246669 thru 246796) in the amount of $ 845,804.96 for the period ending February 22, 2024 and Schedule of Wire Transfers in the amount of $3,181,645.06 for the week ending February 16, 2024; Final Check List (8917 thru 8932) in the amount of $928.00 for the period ending February 27, 2024; Final Check List ( 246962 thru 247138) in the amount of $ 63,876.92 for the period ending February 28, 2024; and, Final Check List ( 247139 thru 247256) in the amount of $ 622,529.21 for the period ending March 7, 2024 and Schedule of Wire Transfers in the amount of $1,77,938.18 for the week ending March 1, 2024.
17. INITIATION OF THE PROCESS FOR THE CONDUCT OF THE NOVEMBER 5, 2024 ALHAMBRA GENERAL MUNICIPAL ELECTION – F2M24-38, O2M24-4829
Staff requests the City Council consider adoption of an ordinance calling the General Municipal Election in the City of Alhambra t o be held on November 5, 2024 to be consolidated with the Statewide General Election to be held that same date for the purpose of submitting to the qualified voters the following named officers: Councilperson of the Third District, full term and Councilperson of the Fourth District, full term ; and, to take any and all actions necessary at this time to start the election process as more fully discussed in the City Clerk’s April 8, 2024 report.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M24-4829: An Ordinance of the Alhambra City Council providing for a General Municipal Election in said city to be held on November 5, 2024 and providing for the consolidation of the General Municipal Election with the Statewide General Election, said election being held for the election of the following city officials, to wit: Councilperson of the Third District, full term; and, Councilperson of the Fourth District, full term
which ordinance will return for a second reading and adoption at the next regular Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
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COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, April 22, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK