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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
MAY 13, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
May 13, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maloney, Pérez, Andrade-Stadler, Maza
FLAG SALUTE: Led by Mayor Maza
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native p eoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are remin ded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. PROCLAMATIONS – F2M24-3
A. Ratify the action of Mayor Maza in proclaiming May 2024 as Asian American Native Hawaiian Pacific Islander Heritage Month in Alhambra.
B. Ratify the action of Mayor Maza in proclaiming June 202 4 as LGBTQ+ Pride Month in Alhambra.
PUBLIC HEARINGS
2. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT FISCAL YEAR 202 4- 2025 RENEWAL – F2M24-44, N2M24-55, R2M24-15
This is the time and place set by Notice No. N2M24-55 for the City Council to hold a public hearing to consider the following:
A. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the downtown area only and was established to provide a source of funding to operate and maintain specialized improvements. Those improvements include items such as decorative sidewalk planters, landscape medians, decorative sidewalk and paving and the Washington Twin streetlights. This assessment is proposed to be unchanged from the 2023-24 level; and,
B. The Public Works Maintenance and Improvement District No. 1 - Zone B was established to fund debt service on a bond issue and ongoing maintenance and operation of the City -wide street lights, sidewalks, curb and gutters, streets, street trees, median landscaping and municipal parking lots and structures. The work is
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performed by a combination of a concrete crew, a two-person electrical crew (who also maintain traffic signals), an asphalt crew, and contractors. This assessment is proposed to be unchanged from the 2023-24 level; and,
C. The Public Works Maintenance and Improvement Dist rict No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of Main Street, between Atlantic and Palm, and on both sides of Palm, between Main and Commonwealth. The purpose of Zone C is to provide funding for t he ongoing maintenance and operation of the public improvements, which were constructed in the Auto Row area and include the grass parkway, the feature lights between Atlantic and Olive, and the street trees. This assessment is proposed to be unchanged fro m the 2023-24 level.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council should adopt Resolution No. R2M24-15 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Public Works Maintenance and Improvements District No. 1 for Fiscal Year 202 4-2025, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith
3. 2024-2025 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M24- 48, N2M24-51, M2M24-85
This is the time and place set by Notice No. N2M24-51 for the City Council to hold a public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra’s proposed 2024-2025 Annual Action Plan and to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre-submission requirements. For FY 2024-25, while HUD has not off icially notified the City of its funding allocations, pursuant CPD Notice 24 -01, the City can proceed with the hearing of its Action Plan using an estimated funding amount based on the FY 2023-24 CDBG and HOME allocations. The City will delay the submission of the FY 2024 -25 Action Plan in the Integrated Disbursement and Information System (IDIS) until the FY 2024-25 CDBG and HOME allocations have been announced by HUD.
The City of Alhambra estimates it will receive $847,164 in CDBG entitlement funds and have available $464,149 in unallocated prior year funds for a total of $1,311,313 from CDBG. The City also expects to receive $569,982 in HOME funds. If the actual FY 2024- 25 allocations for CDBG of HOME are greater or less than the estimates used, the amount for each project will be increased or decreased at the same percentage, with the Admin, CHDO Reserve, and Public Services amounts (as applicable) rounded down to the nearest dollar to remain under the funding caps. The following programs are proposed to be funded from CDBG and HOME during FY 2024-25:
Proposed Work Program (CDBG)
Administration $144,432
Fair Housing Services $25,000
Code Enforcement $200,000
Senior Case Mgmnt (Public Services) $127,074
Home Improvement (Minor)
Subtotal
ADA Ramps Citywide (Prior Year Funds)
Total CDBG
$350,658
$847,164
$464,149
$1,311,313
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Proposed Work Program (HOME)
Administration $56,998
CHDO (New Construction) $85,497
Home Improvement (Major) $427,487
Total HOME $569,982
The HCDA Citizen Advisory Committee reviewed the one-year Action Plan as presented at the May 7, 2024 Regular Meeting of the HCDA Advisory Committee. The notice for this hearing and the 30-day public review of the 2024-25 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall and on the City's website. As of the date of drafting this report, no public comments were received.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council’s discretion, approve the proposed 202 4-2025 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorize staff to submit the plan to the U.S . Department of Housing and Urban Development (HUD). (M2M24-85)
PRESENTATIONS
4. CHAMBER OF COMMERCE UPDATE – F2M21-43
Alhambra Chamber of Commerce President, Mr. John Bwarie, will present an update for Chamber of Commerce activities from January 2024 to March 2024.
Recommended Action: City Council receive and order filed this informational report.
5. AMENDED BUDGET REVIEW AND RESOLUTION ADOPTING FY 2023 -24 AND FY 2024-25 BUDGET ADJUSTMENTS – F2M23-17, R2M24-20
On June 26, 2023, the C ity Council adopted the Fiscal Years 2023 -24 and 2024 -25 Budget. Staff is presenting an Amended Budget Review to update the City’s financial projections and appropriations for both fiscal years. During the fiscal year, unforeseen financial needs and opportunities typically arise, which require City Council approval of recommended adjustments to projected revenues and expenditures. Staff is presenting an Amended General Fund Budget with slight unappropriated surpluses for both fiscal years due to one time savings from grants and billings. Historically, these surpluses have been allocated towards important needs such as reserve funds, capital repair and replacement, pension and retirement obligations, and acquisition of necessary equipment.
Appropriations from these surpluses are typically made through Council-approved budget adjustments.
Recommended Action: City Council receive and file the Amended Budget Review for Fiscal Year 2023 -24 and 2024 -25 and related reports; and , adopt Resolution No.
R2M24-20 entitled: A Resolution of the Alhambra City Council adopting Fiscal Years 2023- 24 and 2024-25 Budget adjustments of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority adopting the Fiscal Year 2023-24 and 2024-25 budget adjustments.
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6. HISTORIC PRESERVATION PROGRAM SURVEY UPDATE (PHASE 2) – F2M20-51
In response to City Council’s Strategic Plan item to undertake the preservation of notable structures and following a series of community outreach and workshops, on July 13, 2020, staff presented a historic preservation program to the City Council that included the preparation of a Historic Con text Statement (Phase 1); a survey of potentially historic properties (Phase 2); and development of a Historic Preservation Ordinance (Phase 3).
Phase 1 was completed in March 2022, and on September 26, 2022, the City Council awarded a contract to Historic Resources Group (HRG) for Phases 2 and 3 of the Historic Preservation Program. HRG has now completed Phase 2, the survey of potentially historic properties. The historic resources survey builds on the work started during Phase 1 of the project and provides a solid baseline of information about the built environment in Alhambra in order to begin working with the City and the community on the development of a potential historic preservation ordinance under Phase 3. The historic resources survey represents the first comprehensive citywide survey undertaken in Alhambra. The period of study for this project dates from the development of Alhambra’s earliest extant resources in the late 19th century through 1980. No potential historic resources were formally designated as part of this survey. Under Phase 3 of the project, community meetings will be held for each City Council district followed by targeted outreach to all individual properties listed in the survey to collect feedback and input on the development of the Historic Preservation Ordinance, which is anticipated to be presented to the City Council for adoption in Spring 2025.
The Historic Resources Survey Report is posted and available for public review here:
https://historicalhambra.squarespace.com/documents
Recommended Action: City Council receive and file this informational report.
CONSENT AGENDA (Item Nos. 7 – 35)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
7. NOTICE INVITING BIDS: PURCHASE OF A NEW CNG COMPRESSOR FOR THE ALHAMBRA CITY YARD – F2M24-6B, N2M24-61
The Alhambra City Yard is the main hub for fueling the Alhambra Community Transit buses, Public Works street sweepers, and other CNG fuel vehicles. Unfortunately, one of the older compressors recently experienced a catastrophic failure, leaving the staff heavily reliant on the remaining compressor to refuel the entire fleet. Staff seeks to purchase and install a new compressor to alleviate t he stress on the single unit, which is currently running longer hours than intended.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids for the purchase and delivery of a new compressed natural gas compressor ; and, direct staff to undertake the necessary steps to finalize the Council’s action.
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8. RESOLUTION: FY 2024-2025 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M24-45, R2M24-16
The Road Repair and Accountability Act stipulates that, prior to receiving Road Maintenance and Rehabilitation Account (RMRA) funds in a fiscal yea r, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted resolution. This information is due by July 1, 2024. Staff is proposing a Street Rehabilitation Project for FY 202 4-2025 that includes design services and street rehabilitation (including but not limited to pavement, striping, ADA ramps, sidewalk, curb and gutter, etc.) for public streets bound by Valley Boulevard, Fremont Avenue, the I -10 freeway in the City of Alhambra and the West City Limit. It is anticipated that the City will receive $2,114,338.00 from the RMRA Fund for FY 2024-2025.
Recommended Action: City Coun cil adopt Resolution No. R2M 24-16 entitled: A Resolution of the City Council of the City of Alhambra, California adopting the fiscal year 2024-25 list of projects funded by SB 1: The Road Repair and Accountability Act ; and, direct staff to undertake the steps necessary to finalize Council’s action.
9. AWARD CONTRACT: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT PHASE II – F2M24-26, N2M24-28, C2M24-29, M2M24-68
On February 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Almansor Court Exterior Improvement Project Phase II. The improvements consist of replacement of exterior doors, addition of landscape lighting, new landscap ing and slurry seal and striping of the parking lot. On April 4, 2024, the City Clerk received three bids for the Project ranging from $128,251 (Sanz Construction Inc.) to $197,000 (EBSA Construction). The bid received from Sanz Construction Inc. is the lowest responsive bid.
Recommended Action: City Council award a contract, subject to the final language approved by the City Manager and City Attorney, to Sanz Construction Inc. in the amount of $128,251 for the Almansor Court Exterior Improvement Projec t Phase II; and , direct staff to take the steps necessary to finalize Council’s action. (M2M24-68)
10. AWARD CONTRACT: 2024 USDA SUMMER FOOD SERVICE PROGRAM – F2M24-25, N2M24-27, C2M24-30, M2M24-69
On February 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the 2024 Summer Food Service Program. Staff included the following food vendors in the bidding process: Food Service Outreach, Inc., San Gabriel Unified School District, JA Food Service, School Nutrit ion Plus, Inc., and Unity Meals. On April 18, 2024, the City Clerk received two bids in the amount of $88,560.00 and $91,420.80. The bid received by School Nutrition Plus, Inc. is the lowest responsive bid.
Recommended Action: City Council award a contra ct, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and School Nutrition Plus, Inc., for the 2024 Summer Food Service Program in the amount of $88,560.00; and , direct staff to take the steps necessary to finalize Council’s action. (M2M24-69)
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11. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2024-2025 – F2M21-50, C2M24-31, M2M24-70
Staff requests City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 202 4-2025 fiscal y ear. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the merchants in the Central Business District of Alhambra. These merchants have an assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 5.04 .201, which is collected by the City and allocated for marketing and promotion activities specific to the District area. According to the City’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated to the ACBDA.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 2024-2025 fiscal year; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-70)
12. RESOLUTION AMENDING THE CITY’S CONFLICT OF INTEREST CODE – F2M2-90, R2M24-17
As part of the biennial review process and due to the fact that recent appointments made to the City’s Historic Preservation Commission have created a quorum for the Commission which will allow for meetings to be held, staff has reviewed the City’s Conflic t of Interest Code and the current list of positions listed in the Code and is recommending the attached amendment, which will bring current the list of positions and the categories under which they are required to report their financial interests.
Recommended Action: City Council adopt Resolution No. R2M 24-17 entitled: A Resolution of the Alhambra City Council amending the City o f Alhambra’s Conflict of Interest Code; and, direct the City Clerk to incorporate the amendment into the City’s Conflict of Interest Code.
13. RESOLUTION MAKING APPOINTMENTS TO THE BOARD OF DIRECTORS OF THE COUNTY SANITATION DISTRICT NOS. 2 &16 OF LOS ANGELES COUNTY
REQUIRED IN CONNECTION WITH THE UPCOMING REORGANIZATION OF THE CITY COUNCIL – F2M24-46, R2M24-18
On August 28, 2023, in accordance with Alhambra City Charter Sec. 29, the Alhambra City Council reorganized and rotated the offices of Mayor, Vice Mayor and Councilpersons of various departments for the nine-month period ending May 27 , 2024. Adoption of a Resolution is required in connection with the upcoming reorganization of the City Council; i.e., designating the City’s Board members to the Los Angeles County Sanitation District Nos. 2 and 16. By the District’s bylaws, Sasha Renée Pérez, by virtue of becoming Mayor effective May 28, 2024, is the City’s Member; and, Katherine Lee is the Alternate Member to act in place of Ms. Pérez, if necessary.
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Recommended Action: City Council adopt Resolution No. R2M 24-18 entitled: A Resolution of the Alhambra City Council pertaining to the designation of the Member and Alternate Member of the Boards of Directors of County Sanitation District Nos. 2 And 16 of Los Angeles County
14. NOTICE INVITING BIDS: INTERIOR COATINGS OF TREATMENT VESSELS 204 A AND 204 B AT THE GROUND WATER TREATMENT PLANT – F2M24-47, N2M24-62
The two water treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant have not been working due to the extent of the coating’s failure. It was determined that both vessels need to be recoated. The Ground Water Treatment Facility has built in redundancy, therefore removing these vessels from service to complete the repairs will have no loss in production from the facility. Plans and specifications for the project have been prepared; staff has reviewed the plans, and found them to be consistent with the City’s standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant with bids due no later than 10:30 a.m. on May 30, 2024.
15. AWARD CONTRACT: WATER QUALITY TESTING LABORATORY SERVICES – F2M21-29, RFP2M24-2, C2M24-32, M2M24-71
The City of Alhambra, as the operator of a community water system, is required by the State Water Resources Control Board (SWRCB) to conduct a variety of sampling and analytical analyses for drinking water. All tests must be performed in a certified laboratory which meets State standards. On February 14, 2024, staff circulated a Request for Proposals to qualified companies for water quality testing laboratory services. On March 14, 2024, proposals were received from five companies. A review committee comprised of three Utilities Department staff members reviewed the five proposals submitted. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness, and cost. As a result, the review committee agreed that Eurofins Eaton Analytical, LLC was the most responsive firm.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Eurofins Eaton Analytical, LLC for water quality testing laboratory services in an amount not to exceed $100,000.0 0; authorize the City Manager to renew the contract for three additional terms if services are satisfactory; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-71)
16. AWARD CONTRACT: PURCHASE OF WATER METERS – F2M24-6B, C2M24 -33, M2M24-72
Every year, the Utilities Department implements a water meter replacement program to replace broken, old, and inaccurate water meters throughout the City. Water meters are also required for new development and to complete me ter installations for the Advanced
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Metering Infrastructure (AMI) System. Replacement of water meters is critical to ensure meter accuracy for billing. At this time, staff needs to order meters to place into inventory to ensure a sufficient supply is available for the Department’s needs. The Sensus Flexnet System is utilized in Alhambra to read the water meters on a bi -monthly basis. Thirkettle Corporation dba Aqua -Metric Sales Company is the sole distributor in the State of California of Sensus Meters, wh ich is the meter supported by the Sensus Flexnet AMI System.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Thirkettle Corporation dba Aqua-Metric Sales Company, for the purchase of water meters and accessories in an amount not to exceed $ 550,000.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-72)
17. AWARD CONTRACT: EMERGENCY STORM DRAIN PIPE REPAIR AT RAMONA AVENUE – F2M24-16, C2M24-34, M2M24-73
On March 27, 2024, the City received a call regarding a sinkhole in the vicinity of 2812 W.
Ramona Avenue. Staff arrived at the site and closed the traffic lane for safety purposes.
Staff investigated and found the corrugated metal storm drain had rusted and created a void under the pipe. This caused the soil around the pipe to settle during heavy rains, resulting in the pavement failure. Staff contacted local contractors and received price quotes from two available contactors - Sancon Technologies, Inc. in the amount of $143,600.00, and Grbcon, Inc. in the amount of $234,982.00. Due to the nature of the emergency, staff authorized work with Sancon Technologies, Inc. They removed and replaced 15 feet of the corrugated pipe, and cleaned and lined the remaining 285 feet of the storm drain pipe.
Recommended Action: City Council ratify award of the contract to Sancon Technologies, Inc. for the Emergency Storm Drain Pipe repair at Ramona Avenue in an amount not to exceed $143,600.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-73)
18. AWARD CONTRACT: WATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M24-34, N2M24-37, C2M24-35, M2M24-74
On March 11, 2024, the City Council approved the distribution of Notice Inviting Bids for the Water Main Replacement Project on Marengo Avenue between Grand Avenue and Alhambra Road. On April 18, 2024, bids were opened by the City Clerk. Eleven bids were received, which ranged from $659,105.00 to $1,008,775.00. CEM Construction Corp., submitted the lowest qualified bid at $659,105.00. Staff reviewed the bid submitted by CEM Construction Corp., and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and CEM Construction Corp. for the Water Main Replacement Project on Marengo Avenue in an amount not to exceed $659,105.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301
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(b); and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24- 74)
19. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
BURKE HERITAGE PARK AND MARENGO YARD STORMWATER CAPTURE PROJECT – F2M21-63, RFP2M24-5, C2M24-36, M2M24-75
On February 26, 2024, the City Council approved the distribution of a Request for Proposals (RFP2M24-5) for Engineering Design Services for the Burke Heritage Park and Marengo Yard Stormwater Capture Project. The City received five proposals for the project. A review committee comprised of four staff members reviewed the submitted proposals. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness and cost. CWE was selected as the most appropriate firm to perform the proposed scope.
Recommended Action: City Council a ward a contract, subject to final lan guage approval by the City Manager and City Attorney, by and between the City of Alhambra and CWE for Engineering Design Services for the Burke Heritage Park and Marengo Yard Stormwater Capture Project in an amount not to exceed $784,299; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-75)
20. CONTRACT EXTENSION: TREE MAINTENANCE AND PLANTING SERVICES – F96- 35, C2M10-26, M2M24-76
West Coast Arborists (WCA) has been the City’s Tree Maintenance Contractor since 1997. They have provided the City with a successful tree maintenance program, which includes a web -based tree inventory program. Tree service costs have increased over the years; however, when compared to other cities in the Valley, WCA has held our contract pricing under the average contract tree trimming pricing in the San Gabriel Valley.
The current contract with WCA is set to expire on June 30, 2024. City staff met with representatives from WCA and WCA provided the City with an estimate for five (5) years.
At the end of five years, WCA’s pricing will still be below that of surrounding cities. The longstanding relationship with the City is the reason for this. Funding for the program will be from the Landscape Maintenance Assessment Districts and from the Parks and Recreation Department budget. The City has been very satisfied with the service provided by WCA. In accordance with Alhambra Municipal Code Section 3.38.050 , staff recommends the contract be extended.
Recommended Action: City Council award a five (5) year contract extension, subject to final language approval by the City Manager and City Attorney, to West Coast Arborists for parkway tree maintenance in an amount of $800,000.00 each fiscal year for tree maintenance services for trees in the pu blic right of way, at City parks and the golf course; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-76)
21. CONTRACT AMENDMENT: PROFESSIONAL SERVICES FOR THE ASSESSMENT
AND PLANS SPECIFICATIONS AND COST ESTIMATES FOR THE CITYWIDE BUS STOP IMPROVEMENTS PROJECT – F2M21-68, C2M22-7, M2M24-77
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On March 14, 2022, the City Council awarded a contract to Huitt-Zollars, Inc. to provide assessment and professional design services for the Citywide Bus Stop Improvements Project in the amount of $117,965.00. Due to an increased scope of work during the preparation of the Plans, Specifications and Estimates, it was determined that additional preparation, research and design for the project was necessary to complete the scope.
This additional work is an unforeseen change to the original contract; as such, staff is recommending an increase of $20,000.00. All other provisions of the contract remain unchanged.
Recommended Action: City Counci l approve an amendment, subject to final language approval by the City Manager and City Attorney, to the contract with Huitt-Zollars Inc. (C2M22-7) for the Assessment and Professional Design Services for the Citywide Bus Stop Improvements Project ; appropriate funding of $20,000.00 from the Prop A fund balance, for a total contract amount of $137,965.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-77)
22. ALLEY DEDICATION: 2000 S. CAMPBELL AVENUE – F2M24-8, M2M24-78, D2M24- 2032
Staff requests that the City Council accept an alley dedication for the project located at 2000 S. Campbell Avenue. As part of the approval for the project located at the aforementioned address, a 2-foot dedication of property adjacent to the existing alley was required. The sketch and legal description have been completed and been reviewed and approved by the City Engineer.
Recommended Action: City Council adopt Minute Order No. M2M24-78 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement ( Deed No. D2M24-2032) from Tiffany Duyen My Thi Lam granting to the City of Alhambra an easement for public alley purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The northerly two feet of Lot 7 of Tract No. 6112, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 95, Page 90 of Maps, in the Office of County Recorder of said County.
and, direct staff to undertake the steps necessary to finalize Council’s action.
23. AWARD CONTRACT: ENVIRONMENTAL ASBESTOS ABATEMENT AT THE SHORB CLINIC – F2M24-21, N2M24-3, C2M24-37, M2M24-79
On January 8, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Environmental Asbestos Abatement at the former Alhambra Health Center located at 612 West Shorb Avenue. The Project includes the removal of asbestos -containing materials and lead-based paint. On April 11, 2024, the City Clerk received five bids for the Project which bids ranged from $184,000 to $776,200. The bid received from Unlimited Environmental Inc. was the lowest responsive bid. The project will be funded by the State of California under a grant administered by the State Department of Parks and Recreation.
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Recommended Action: City Council award a contract, subject to the final language approved by the City Manager and City Attorney, to Unlimited Environme ntal Inc. in the amount of $184,000 for the Environmental Asbestos Abatement at the former Alhambra Health Center located at 612 West Shorb Avenue; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-79)
24. AWARD CONTRACT: BROADCASTING AND VIDEO PRODUCTION OF CITY COUNCIL MEETINGS – F2M24-31, RFP2M24-3, C2M24-38, M2M24-80
On February 26, 2024, the City Council authorized the distribution of a Request for Proposals for the broadcasting and video production of City Council meetings. The current contract for Council meeting broadcasting expires on June 30, 2024. The City received a total of five proposals. A team of staff members consisting of the City Clerk, Deputy City Manager and Public Information Specialist reviewed each of the proposals submitted. The proposals were evaluated based on qualifications of the consultant including background; references; proposed staffing; thoroughness of the proposed schedule; scope of work; quality of customer service and cost. At the conclusion of the evaluation process, the team unanimously recommended Studio Spectrum for th e award of contract due to the thoroughness of their proposal, extensive qualifications and positive experience with the City of Alhambra for over 20 years.
Recommended Action: City Council award a three -year contract, subject to final language approval by the City Manager and City Attorney, to Studio Spectrum in the amount of $102,745.20 per year pursuant to the number of meetings conducted through June 30, 2027, with the option to extend an additional two years, for the broadcasting, videotaping and production of City Council Meetings; authorize the City Manager to sign an extension assuming satisfactory performance; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-80)
25. APPROVAL TO AMEND A FUNDING SOURCE UNDE R THE POLICE DRONE CONTRACT WITH AERODOME – F2M24-6B, C2M24-18, M2M24-81
On March 11, 2024, the City Council approved a three-year contract with Aerodome, Inc. for the lease and services of a drone as a first responder system and equipment. Staff indicated that funding in the amount of $65,000 was available under account number 206.20.2010.62210 to help offset the contract costs in Fiscal Years 2023-24 and 2024-25.
However, this funding source is incorrect and staff is requesting the fund be changed from 206 (Asset Forfeiture) to 201 (Supplemental Law Enforcement Services Fund). Since the City’s Finance Procedures preclude the Finance Director from transferring appropriations between different funds, this matter requires Council approval.
Recommended Action: City Council approve and direct the Finance Director to amend one source of funding under the Aerodome, Inc. contract for the Police Department’s drone system; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-81)
26. CONTRACT RENEWAL: ANIMAL CARE AND CONTROL SERVICES – F97-40, C2M6- 40, M2M24-82
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The Los Angeles County Department of Animal Care and Control has been providing animal care and control services to the City since 1978. These services include, but are not limited to field patrol, animal housing and sh eltering facilities, animal licensing, veterinary care, removal of dead animals and the enforcement of animal code laws. The existing five-year agreement expires on June 30, 2024. At the option of the County Board of Supervisors and with the consent of the City Council, the existing agreement can be renewed for successive periods not to exceed five years each. The County’s performance under the contract has been satisfactory; as a result, staff is recommending continuation of the contract.
Recommended Action: City Council renew for a successive five -year period the Animal Care and Control Services contract with the Los Angeles County Department of Animal Care and Control from July 1, 2024 through June 30, 2029, subject to final language approval by the City Manager and City Attorney; authorize the City Manager to execute the five -year extension; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-82)
27. ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF H OUSING AND
URBAN DEVELOPMENT FOR THE JOSLYN SENIOR CENTER FACILITY IMPROVEMENT PROJECT – F2M24-18, M2M24-83
In March 2023, staff submitted an application for $500,000 in congressionally directed grant funding for the Joslyn Senior Center Facility Improvement Project, to Senator Dianne Feinstein and Representative Judy Chu. The application was sponsored by Representative Chu to the House Appropriations Committee for funding and supported by Senator Feinstein to the Senate Appropriations Committee in the 20 23-2024 Federal Fiscal Year. On May 6, 2024, staff was notified by HUD’s Office of Community Planning and Development (CPD), Office of Economic Development – Congressional Grants Division that the grant was funded.
Recommended Action: City Council accep t a grant in the amount of $500,000 for the Joslyn Senior Center Facility Improvement Project from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) - Community Project Funding (CPF) grant; ap propriate revenue and expenditure funds; authorize the City Manager, or designee, to execute all documents related to grant implementation; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-83)
28. ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE ALHAMBRA FIRE DEPARTMENT AMBULANCE – F2M24-18, M2M24-84
In March 2023, staff submitted an application for $450,000 in congressionally directed grant funding for the p urchase of an Alhambra Fire Department ambulance, to Senator Dianne Feinstein and Representative Judy Chu. The application was sponsored by Senator Feinstein to the Senate Appropriations Committee and supported by Representative Chu to the House Appropriat ions Committee in the 2023 -2024 Federal Fiscal Year. On May 6, 2024, staff was notified by HUD’s Office of Community Planning
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and Development (CPD), Office of Economic Development – Congressional Grants Division that the grant was funded.
Recommended Action: City Council accept a grant in the amount of $450,000 for the purchase of an Alhambra Fire Department ambulance from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) - Community Project Funding (CPF) grant; appropriate revenue and expenditure funds; authorize the City Manager, or designee, to execute all documents related to grant implementation; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-84)
29. RESOLUTION AUTHORIZING SIGNATORIES ON CITY BANKING ACCOUNTS AND RELATED BANKING DOCUMENTS – F2M23-17, R2M24-19
Changes in staffing in the Finance Department necessitates a change in signatory authority for City bank accounts. The bank requires action from the City Council documenting approval of these changes. Currently, the City Manager and Finance Director have signatory authority. By adopting the proposed resolution, the City Manager, Finance Director and Assistant Finance Director will have signatory authority on the City of Alhambra’s bank accounts and related banking documentation.
Recommended Action: City Council adopt Resolution No. R2M24 -19 entitled: A Resolution of the Alhambra City Council authorizing signatories on City bank accounts and related banking documents
30. APPROVAL OF TRACT MAP NO. 83056 – F2M24-11, M2M24-86
On November 6, 2023, Tentative Tract Map No. 83056 was approved to allow an approved mixed-use development, that is currently under construction, and which consists of 10 residential units and two office-retail spaces, to be subdivided into condominium units on a site of approximately 19,296 square feet within the CBD (Central Business District) and Downtown Revitalization District overlay for the property located at 15 South Chapel Avenue. On May 6, 2024, the City Engineer signed Tract Map No. 83056 and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate.
Recommended Action: City Council adopt Minute Order No. M2M24-86 as follows:
RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendat ion of the Director of Community Development in his report dated May 13, 2024, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval.
SECTION TWO: This Council hereby approves Tract Map No. 83056 to allow an approved mixed -used development, that is currently under construction, and which consists of 10 r esidential units and two office -retail spaces, to be subdivided into condominium units on a site of approximately 19,296 square
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feet within the CBD (Central Business District) zone and Downtown Revitalization District overlay located at 15 South Chapel Ave nue and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.
31. APPROPRIATION OF FUNDS AND CONTRACT AMENDMENT WITH ALL CITY
MANAGEMENT SERVICES (ACMS) AND ENTER INTO A REIMBURSEMENT
AGREEMENT WITH ALHAMBRA UNIFIED SCHOOL DISTRICT FOR SUMMER SCHOOL CROSSING GUARD PROGRAM – F2M22-62, C2M23-90, M2M24-87
On November 13, 2023, City Council awarded a contract to All City Management Services for the School Crossing Guard Program for an 18-month period through June 2025 in the amount not to exceed $615,603.60. Historically, Alhambra Unified School District (AUSD) has paid for crossing guards for their summer school program, although this year AUSD has requested the City manage the contract for sum mer school. Staff is requesting to amend the contract with ACMS to expand the scope of services to include summer school crossing guard services for 2024 and 2025 and appropriate additional funds in the amount of $68,652.80 to fund the summer school program in 2024 and 2025. AUSD will reimburse the City for the expenditures relating to the summer school crossing guard program. Staff is also requesting to enter into a reimbursement agreement with the AUSD for the cost of crossing guard services for the summer school program.
Recommended Action: City Council approve an amendment to the contract All City Management Services (C2M23-90) to expand the scope of services to include summer school crossing guard services for 2024 and 2025 in an amount not to exceed $684,256.40, contingent upon entry into a reimbursement agreement with the Alhambra Unified School District for the cost of such services, both documents in a form subject to final language approval by the City Manager and City Attorney; appropriate an additional $25,240.00 in Fiscal Year 2023-24 and $35,336.00 in Fiscal Year 2024-25; authorize the City Manager to execute such documents; and, authorize staff to undertake the steps necessary to finalize Council’s action. (M2M24-87)
32. AWARD CONTRACT: ACCESS CONTROL SYSTEM SERVICES AT THE CITY’S FIRE DEPARTMENT STATIONS – F2M24-16, C2M24-39, M2M24-88
The Fire Department stations are 24-hour fire and safety response facilities. The buildings contain offices, living quarters, locker rooms and storage for firefighting apparatus, personal protective equipment, fire hoses and other specialized equipment for Fire Department staff. Fire Department staff solicited quotes for an access control system at all four stations with the lowest quote received from Access Tech Security in the amount of $49,924.87. The implementation of a door access control system will exclusively grant entry to Fire Department personnel and improve control and protection of the City’s facilities.
Recommended Action: City Council award a contract, subject to final langua ge approval by the City Manager and City Attorney, to Access Tech Security in the amount of $49,924.87 for the installation of access control system services at Fire Stations 71, 72, 73 and 74; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-88)
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33. RESOLUTION TO APPLY TO CAL FIRE’S URBAN AND COMMUNITY GRANT PROGRAM – F2M24-18, R2M24-21
Staff requests that the City Council adopt a resolution to apply to Cal Fire’s Urban and Community Grant Program . This grant will fund crucial steps to advance the City’s management and improvement of its trees. As a part of this grant the City would complete an updated inventory, a tree canopy assessment, the development of an Urban Forest Management Plan (UFMP), and tree planting. The UFMP will be the City’s guiding document to ensure that the benefits of a healthy urban forest are available to the community. A main goal of the UFMP will be to increase citywide canopy cover in order to maximize urban cooling, stormwater mitigation, air pollution mitigation, and improve walkability. After the UFMP is complete, the grant will fund a community tree planting campaign. This project will be applied for and completed in partnership with TreePeople. The objective of this grant meets the goal of the 2024 Strategic Plan to promote sustainability.
Recommended Action: City Council adopt Resolution No. R2M24 -21 entitled:
Resolution of the City Council of Alhambra, California for funding from the Urban and Community Forestry Grant Program of the California Department of Forestry and Fire Protection to apply for a CAL FIRE Urban and Community Forest Grant to develop a comprehensive Urban Forest Management Plan to increase tree benefits and promote community engagement; and, direct staff to undertake the steps necessary to finalize the Council’s action.
34. PERSONNEL ACTIONS – F2M24-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated May 13 , 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
35. DEMANDS – F2M24-1
Recommended Action: City Council approve as submitted Final Check List (248169 thru 248138 ) in the amount of $ 753,214.66 for the period ending April 18 , 2024 and Schedule of Wire Transfers in the amount of $ 422,550.96 for the week ending April 19, 2024; Final Check List (248319 thru 248417) in the amount of $1,761,649.50 for the period ending April 25, 2024 and Schedule of Wire Transfers in the amount of $4,674,600.56 for the week ending April 26, 2024; Final Check List (248418 thru 248420) in the amount of $4,085.86 for the period ending April 30, 2024; Final Check List (248421 thru 248596) in the amount of $ 63,481.92 for the period ending April 30, 2024; and Final Check List (248597 thru 248812) in the amount of $1,065,687.38 for the period ending May 2, 2024 and Schedule of Wire Transfers in the amount of $541,174.69 for the week ending May 3, 2024.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while
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the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
A. Councilmember Lee wishes to request that the City Council agendize a discussion of removing the prohibition of bikes on sidewalks , which she raised at the April 22, 2024 meeting.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is sched uled for Monday, June 24, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK