2-12-24 1
Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
May 13 , 2024
6:0 0 p.m.
ROLL CALL: At 6:06 p.m., on Monday, May 13, 2024, the Alhambra City Council met in the Council Chambers of Alhambra City Hall.
PRESENT: LEE, MALONEY, PÉREZ , ANDRADE-STADLER, MAZA
ABSENT: NONE
Officials Present: City Manager Binnquist, Assistant City Manager Garcia, Deputy City Manager Stover, City Attorney Montes, City Clerk Myles, Director of Parks & Recreation Macias, Director of Library Services LohGuan, Interim Director of Public Works/Utilities Ahlen, Director of Finance Lieu, Director of Human Resources Ko, Director of Community Development Ho, Fire Chief Ragusa, Police Chief Kennedy , Senior Planner Siva
FLAG SALUTE : Led by Mayor Maza
LAND ACKNOWLEDGEMENT : We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/ Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/ Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. PROCLAMATIONS – F2M24-3
A. The Alhambra City Councill ratified the action of Mayor Maza in proclaiming May 2024 as Asian American Native Hawaiian Pacific Islander Heritage Month in Alhambra.
B. The Alhambra City Council ratified the action of Mayor Maza in proclaiming June 2024 as LGBTQ+ Pride Month in Alhambra.
MAZA: Mayor Maza requested to move on to Item No. 4 before the public hearings and Council agreed.
PUBLIC HEARING S
2. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT FISCAL YEAR 2024-2025 RENEWAL – F2M24-44, N2M24-55, R2M24-15
Interim Director of Public Works & Utilities AHLEN delivered a staff report. This was the time and place set by Notice No. N2M24-55 for the City Council to hold a public hearing to consider the following:
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A. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the downtown area only and was established to provide a source of funding to operate and maintain specialized improvements. Those improvements include items such as decorative sidewalk planters, landscape medians, decorative sidewalk and paving and the Washington Twin streetlights. This assessment was proposed to be unchanged from the 2023-24 level; and,
B. The Public Works Maintenance and Improvement District No. 1 - Zone B was established to fund debt service on a bond issue and ongoing maintenance and operation of the City- wide street lights, sidewalks, curb and gutters, streets, street trees, median landscaping and municipal parking lots and structures. The work is performed by a combination of a concrete crew, a two-person electrical crew (who also maintain traffic signals), an asphalt crew, and contractors. This assessment was proposed to be unchanged from the 2023-24 level; and,
C. The Public Works Maintenance and Improvement District No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of Main Street, between Atlantic and Palm, and on both sides of Palm, between Main and Commonwealth.
The purpose of Zone C is to provide funding for the ongoing maintenance and operation of the public improvements, which were constructed in the Auto Row area and include the grass parkway, the feature lights between Atlantic and Olive, and the street trees. This assessment was proposed to be unchanged from the 2023-24 level .
Opened & Closed Public Hearing : Mayor MAZA opened the public hearing and, as there was no one present that wished to speak, closed the same.
Discussion : Councilmember ANDRADE-STADLER and Mr. AHLEN discussed repair and maintenance schedules, avenues for public reporting of sites which need repairs, and emergency repairs for in response to street light maintenance. Mayor MAZA also discussed street light outages and emergency repairs.
Action Taken : City Council adopt ed Resolution No. R2M24-15 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Public Works Maintenance and Improvements District No. 1 for Fiscal Year 2024-2025, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER, MAZA
Noes : NONE
Absent: NONE
3. 2024-2025 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M2 4-48 , N2M24-51, M2M24-85
Assistant City Manager GARCIA delivered a staff report and Erin LAY, with Veronica Tam & Associates delivered a report . This was the time and place set by Notice No. N2M24-51 for the City Council to hold a public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra ’s proposed 2024-2025 Annual Action Plan and to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre-submission requirements. For FY 2024-25, while HUD ha d not officially notified the City of its funding allocations, pursuant CPD Notice 24-01, the City could proceed with the hearing of its Action Plan using an estimated funding amount based on the FY 2023-24 CDBG and HOME allocations. The City would delay the submission of the FY 2024-25 Action Plan in the Integrated Disbursement and Information 3 5-13 -2 4
System (IDIS) until the FY 2024-25 CDBG and HOME allocations were announced by HUD.
The City of Alhambra estimate d it would receive $847,164 in CDBG entitlement funds and have available $464,149 in unallocated prior year funds for a total of $1,311,313 from CDBG.
The City also expect ed to receive $569,982 in HOME funds. If the actual FY 2024-25 allocations for CDBG of HOME were greater or less than the estimates used, the amount for each project would be increased or decreased at the same percentage, with the Admin, CHDO Reserve, and Public Services amounts (as applicable) rounded down to the nearest dollar to remain under the funding caps. The following programs were proposed to be funded from CDBG and HOME during FY 2024-25:
Proposed Work Program (CDBG)
Administration $144,432
Fair Housing Services $25,000
Code Enforcement $200,000
Senior Case Mgmnt (Public Services) $127,074
Home Improvement (Minor)
Subtotal
ADA Ramps Citywide (Prior Year Funds)
Total CDBG
$350,658
$847,164
$464,149
$1,311,313
Proposed Work Program (HOME)
Administration $56,998
CHDO (New Construction) $85,497
Home Improvement (Major) $427,487
Total HOME $569,982
The HCDA Citizen Advisory Committee reviewed the one-year Action Plan as presented at the May 7, 2024 Regular Meeting of the HCDA Advisory Committee. The notice for this hearing and the 30-day public review of the 2024-25 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall and on the City's website. As of the date of drafting this report, no public comments were received.
Ms. LAY reported on the formal notice received from HUD and the 24-25 Entitlement Allocation. The revised amounts were as follows: $834, 539.00 from CDBG; $440,224.00 from HOME . The proposed programs were adjusted as follows:
Proposed Work Program (CDBG)
Administration $141,908
Fair Housing Services $25,000
Senior Case Mgmnt (Public Services) $125,181
Code Enforcement $200,000
Proposed Work Program (HOME)
Administration $44,022
CHDO (New Construction) $66,034
Home Improvement (Major) $330,168
Open ed Public Hearing: Mayor MAZA opened the public hearing.
Public Comment : Lewis McCAMMON , 105 N. Cordova, spoke regarding the HCDA Citizen Advisory Committee meeting, the revisions made to the documents, the recommendation of the HCDA Citizen Advisory Committee, the loss of HOME funds, and proposed budget adjustments for the next 5 -year plan.
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Close d Public Hearing: After receiving public comment, Mayor MAZA closed the public hearing.
Discussion : Vice Mayor PÉREZ and Ms. GARCIA discussed public feedback regarding assistance from the Housing Rights Center, the potential of hiring a Fair Housing Services Case Management, and concerns regarding the Housing Rights Center ’s response time.
Councilmember MALONEY supported the document and proposed that additional changes could be reviewed during the adoption of the new 5 -year plan. Councilmember LEE and Ms.
GARCIA. discussed the new construction CHDO program, affordable units for moderate income renters and the response time from the Housing Rights Center. Councilmember ANDRADE-STADLER and Ms. GARCIA discussed additional services or outreach through the Alhambra Civic Center Library, changes made by the Housing Rights Center, the Citywide ADA Ramps program, the Senior Case Management program and the excellent job of the current Senior Case Management team. Mayor MAZA expressed gratitude to staff for their work on the document. Mr. MALONEY and Ms. GARCIA confirmed the updated allocation numbers.
Action Taken : City Council approve d the proposed 2024-2025 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorize d staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). ( M2M24-85 )
Vote: Moved: MALONEY Seconded: PÉREZ
Ayes: ANDRADE-STADLER, LEE, MALONEY, PÉREZ, MAZA
Noes : NONE
Absent: NONE
PRESENTATIONS
4. CHAMBER OF COMMERCE UPDATE – F2M21-43
Alhambra Chamber of Commerce President, Mr. John BWARIE , present ed an update for Chamber of Commerce activities from January 2024 to March 2024. Topics included recent events, outreach to new businesses, raising awareness of local businesses for employees at large companies in Alhambra, and volunteer opportunities for non-profit work.
Discussion : Councilmember ANDRADE-STADLER and Mr. BWARIE discussed attempts to attract new businesses to Valley Blvd. and Fremont Ave . Councilmember LEE and Mr.
BWARIE discussed the pilot program, the challenges of continuing new businesses, and recent robbery and retail theft trends. Vice Mayor PÉREZ and Mr. BWARIE discussed vacant businesses particularly those left by the closure of large box stores and the possibility of a vacancy tax on property owners for chronically vacant locations. Mayor MAZA echoed the comments and concerns of his fellow councilmembers and expressed hope that the new zoning code update would help attract new businesses.
Action Taken : City Council receive d and order ed filed this informational report.
5. AMENDED BUDGET REVIEW AND RESOLUTION ADOPTING FY 2023-24 AND FY 2024- 25 BUDGET ADJUSTMENTS – F 2M23-17 , R2M24-20
On June 26, 2023, the City Council adopted the Fiscal Years 2023-24 and 2024-25 Budget.
Director of Finance LIEU present ed an Amended Budget Review to update the City ’s financial projections and appropriations for both fiscal years. The presentation is on file in the City 5 5-13 -2 4
Clerk ’s office. During the fiscal year, unforeseen financial needs and opportunities typically arise, which require City Council approval of recommended adjustments to projected revenues and expenditures. Staff present ed an Amended General Fund Budget with slight unappropriated surpluses for both fiscal years due to one time savings from grants and billings.
Historically, these surpluses have been allocated towards important needs such as reserve funds, capital repair and replacement, pension and retirement obligations, and acquisition of necessary equipment. Appropriations from these surpluses are typically made through Council-approved budget adjustments.
Discussion: Council expressed gratitude to staff for their work. Councilmember MALONEY and Ms. LIEU discussed the General Fund e mergency balance as well as the pension liability balance. Councilmember LEE and Ms. LIEU also discussed the unfunded pension liability and the retirement programs through CALPERS. Councilmember ANDRADE-STADLER thanked staff and Council for their pursuit of grant funding for projects.
Mayor MAZA also praised staff for their pursuit of grant funding and the increases to the emergency fund.
Action Taken : City Council receive d and file d the Amended Budget Review for Fiscal Year 2023-24 and 2024-25 and related reports; and, adopt ed Resolution No. R2M24-20 entitled: A Resolution of the Alhambra City Council adopting Fiscal Years 2023-24 and 2024- 25 Budget adjustments of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority adopting the Fiscal Year 2023-24 and 2024-25 budget adjustments.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, LEE, MALONEY, PÉREZ, MAZA
Noes : NONE
Absent: NONE
6. HISTORIC PRESERVATION PROGRAM SURVEY UPDATE (PHASE 2) – F2M20-51 Senior Planner SIVA delivered a staff report , Alexandra PERLMAN and Kari FOWLER , from Historic Resources Group (HRG) , and Evan ne ST. CHARLES and Mary RINGHOFF with Architectural Resources Group, delivered a presentation . The presentation is on file in the City Clerk ’s office. In response to City Council ’s Strategic Plan item to undertake the preservation of notable structures and following a series of community outreach and workshops, on July 13, 2020, staff presented a historic preservation program to the City Council that included the preparation of a Historic Context Statement (Phase 1); a survey of potentially historic properties (Phase 2); and development of a Historic Preservation Ordinance (Phase 3). Phase 1 was completed in March 2022, and on September 26, 2022, the City Council awarded a contract to Historic Resources Group (HRG) for Phases 2 and 3 of the Historic Preservation Program. HRG now completed Phase 2, the survey of potentially historic properties. The historic resources survey buil t on the work started during Phase 1 of the project and provide d a solid baseline of information about the built environment in Alhambra in order to begin working with the City and the community on the development of a potential historic preservation ordinance under Phase 3. The historic resources survey represent ed the first comprehensive citywide survey undertaken in Alhambra. The period of study for this project date d from the development of Alhambra ’s earliest extant resources in the late 19th century through 1980. No potential historic resources were formally designated as part of this survey.
Under Phase 3 of the project, community meetings would be held for each City Council district followed by targeted outreach to all individual properties listed in the survey to collect feedback and input on the development of the Historic Preservation Ordinance, which was anticipated to be presented to the City Council for adoption in Spring 2025. 6 5-13 -2 4
The Historic Resources Survey Report was posted and available for public review here:
https://historicalhambra.squarespace.com/documents
Public Comment:
1) Bert NG, 203 S. Cordova St., spoke regarding the changes he has witnessed in the C ity, his excitement with the potential Historic Preservation Ordinance, and urged Council to implement temporary protections for historic homes during the preliminary phases of the Historic Preservation Ordinance.
2) Jennifer NG, S. Cordova St., thanked Council and staff for working with the homeowners in her neighborhood to establish their historic status. She also urged Council to implement interim protections for historic homes during the preliminary phases of the Historic Preservation Ordinance.
3) Melissa MICHELSON suggested that the Historic Preservation Commission could take on additional work for the Historic Preservation Ordinance. 4) Lewis McCAMMON , 105 N. Cordova St. , commended the consultants for their work, echoed Mr. and Ms. Ng ’s requests for interim protections, and discussed affordable housing sources .
Discussion: Councilmember ANDRADE-STADLER and Director of Community Development HO discussed the notification of property owners of their home ’s historic status and the Historic Preservation Commission. Councilmember LEE and City Manager BINNQUIST discussed the possibility of speeding up the approval process to address ongoing building permits submitted for buildings which might be covered by the ordinance once it is approved, the timeline of public outreach in each district as well as citywide outreach, and compiling public input for the Historic Preservation Commission to use in drafting the ordinance. Ms. LEE further discussed the involvement of the Historic Preservation Commission and their role in connection with the Planning Commission. Councilmember MALONEY, Mr. HO, and City Attorney MONTES continued to discuss interim protections for potentially historic homes and the outreach to property owners. Mr. MALONEY and Ms.
BINNQUIST continued to discuss public outreach or review during the interim period before approval.
Vice Mayor PÉREZ agreed with Ms. Binnquist ’s suggestion that staff seek input on a draft Historic Preservation Ordinance rather than seeking input before a draft could be written. She further discussed outreach and education for the public. Ms. PÉREZ and Mr. HO discussed individually eligible resources, smaller historic districts, developing the work program for the Historic Preservation Commission, and the next phases of the project. Ms. PÉREZ and Ms.
FOWLER discussed the next public outreach phases, the community meetings, and the timeline for the draft ordinance. Ms. PÉREZ requested that staff present a Draft Historic Preservation Ordinance to the Historic Preservation Commission and proceed with community outreach, allow staff to work with any pending building applications on potentially historic sites and in the event that property owners are not receptive then Council could consider additional interim protection measures. Mayor MAZA and Ms. RINGHOFF discussed the process for identifying historic properties using the historic context survey . Mr. MAZA and Mr. HO discussed the public outreach process for the next public meetings, the role of the Historic Preservation Commission, and the notification process for homes on the survey. Ms.
ANDRADE-STADLER requested utilizing the Around Alhambra publication for outreach, which Mr. MONTES clarified that City funds could not be used for that and Ms. ANDRADE-STADLER clarified that perhaps staff could request an article from the Chamber about the community meetings.
Action Taken : City Council receive d and file d this informational report. 7 5-13 -2 4
CONSENT AGENDA (Item Nos. 7 – 3 5 )
All items listed under the Consent Agenda, with the exception of Item No.19, 20, and 26, were considered by the City Council to be routine were enacted by one motion.
7. NOTICE INVITING BIDS: PURCHASE OF A NEW CNG COMPRESSOR FOR THE ALHAMBRA CITY YARD – F2M24- 6B, N2M24- 61
The Alhambra City Yard is the main hub for fueling the Alhambra Community Transit buses, Public Works street sweepers, and other CNG fuel vehicles. Unfortunately, one of the older compressors recently experienced a catastrophic failure, leaving the staff heavily reliant on the remaining compressor to refuel the entire fleet. Staff sought to purchase and install a new compressor to alleviate the stress on the single unit, which was running longer hours than intended.
Discussion: None.
Action Taken : City Council authorize d staff to circulate a Notice Inviting Bids for the purchase and delivery of a new compressed natural gas compressor; and, direct ed staff to undertake the necessary steps to finalize the Council ’s action.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
8. RESOLUTION: FY 202 4 -202 5 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M2 4- 45 , R2M2 4-16 The Road Repair and Accountability Act stipulate d that, prior to receiving Road Maintenance and Rehabilitation Account (RMRA) funds in a fiscal year, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted resolution.
This information would be due by July 1, 2024 . Staff proposed a Street Rehabilitation Project for FY 202 4 -202 5 that include d design services and street rehabilitation (including but not limited to pavement, striping, ADA ramps, sidewalk, curb and gutter, etc.) for public streets bound by Valley Boulevard, Fremont Avenue, the I-10 freeway in the City of Alhambra and the West City Limit. It was anticipated that the City would receive $ 2,114,338 .00 from the RMRA Fund for FY 202 4 -202 5 .
Discussion : None.
Action Taken : City Council adopt ed Resolution No. R2M2 4-16 entitled: A Resolution of the City Council of the City of Alhambra, California adopting the fiscal year 202 4 -2 5 list of projects funded by SB 1: The Road Repair and Accountability Act ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
9. AWARD CONTRACT: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT PHASE II – F2M24-26, N2M24-28, C2M24- 29 , M2M24- 68
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On February 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Almansor Court Exterior Improvement Project Phase II. The improvements consist ed of replacement of exterior doors, addition of landscape lighting, new landscaping and slurry seal and striping of the parking lot. On April 4, 2024, the City Clerk received three bids for the Project ranging from $128,251 (Sanz Construction Inc.) to $197,000 (EBSA Construction). The bid received from Sanz Construction Inc. was the lowest responsive bid.
Discussion: None.
Action Taken : City Council award ed a contract, subject to the final language approved by the City Manager and City Attorney, to Sanz Construction Inc. in the amount of $128,251 for the Almansor Court Exterior Improvement Project Phase II; and, direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M24- 68 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
10. AWARD CONTRACT: 2024 USDA SUMMER FOOD SERVICE PROGRAM – F2M24-25, N2M24-27, C2M24- 30 , M2M24-69
On February 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the 2024 Summer Food Service Program. Staff included the following food vendors in the bidding process: Food Service Outreach, Inc., San Gabriel Unified School District, JA Food Service, School Nutrition Plus, Inc., and Unity Meals. On April 18, 2024, the City Clerk received two bids in the amount of $88,560.00 and $91,420.80. The bid received by School Nutrition Plus, Inc. was the lowest responsive bid.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and School Nutrition Plus, Inc., for the 2024 Summer Food Service Program in the amount of $88,560.00; and , direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M24-69 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
11. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2024-2025 – F2M21-50 , C2M24-31, M2M24-70 Staff request ed City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 202 4 -202 5 fiscal year. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the merchants in the Central Business District of Alhambra. These merchants have an assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 5.04.201, which is collected by the City and allocated for marketing and promotion activities specific to the District area.
According to the City ’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated to the ACBDA. 9 5-13 -2 4
Discussion : None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 202 4 -202 5 fiscal year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M2 4-70 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
12. RESOLUTION AMENDING THE CITY ’S CONFLICT OF INTEREST CODE – F2M2-90, R2M24-17
As part of the biennial review process and due to the fact that recent appointments made to the City ’s Historic Preservation Commission have created a quorum for the Commission which would allow for meetings to be held, staff reviewed the City ’s Conflict of Interest Code and the current list of positions listed in the Code and recommended the attached amendment, which would bring current the list of positions and the categories under which they were required to report their financial interests.
Discussion: None.
Action Taken : City Council adopt ed Resolution No. R2M24-17 entitled: A Resolution of the Alhambra City Council amending the City of Alhambra ’s Conflict of Interest Code ; and, direct ed the City Clerk to incorporate the amendment into the City ’s Conflict of Interest Code.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
13. RESOLUTION MAKING APPOINTMENTS TO THE BOARD OF DIRECTORS OF THE COUNTY SANITATION DISTRICT NOS. 2 &16 OF LOS ANGELES COUNTY REQUIRED IN CONNECTION WITH THE UPCOMING REORGANIZATION OF THE CITY COUNCIL – F2M24- 46 , R2M24-18
On August 28, 2023, in accordance with Alhambra City Charter Sec. 29, the Alhambra City Council reorganized and rotated the offices of Mayor, Vice Mayor and Councilpersons of various departments for the nine-month period ending May 27, 2024. Adoption of a Resolution was required in connection with the upcoming reorganization of the City Council; i.e., designating the City ’s Board members to the Los Angeles County Sanitation District Nos. 2 and 16. By the District ’s bylaws, Sasha Renée Pérez, by virtue of becoming Mayor effective May 28, 2024, was the City ’s Member; and, Katherine Lee was the Alternate Member to act in place of Ms. Pérez, if necessary.
Discussion: None.
Action Taken : City Council adopt ed Resolution No. R2M24-18 entitled: A Resolution of the Alhambra City Council pertaining to the designation of the Member and Alternate 10 5-13 -2 4
Member of the Boards of Directors of County Sanitation District Nos. 2 And 16 of Los Angeles County
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
1 4 . NOTICE INVITING BIDS: INTERIOR COATINGS OF TREATMENT VESSELS 204 A AND 204 B AT THE GROUND WATER TREATMENT PLANT – F2M24-47, N2M24- 62 The two water treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant were not working due to the extent of the coating ’s failure. It was determined that both vessels need ed to be recoated. The Ground Water Treatment Facility has built in redundancy, therefore removing these vessels from service to complete the repairs would have no loss in production from the facility. Plans and specifications for the project were prepared; staff reviewed the plans, and found them to be consistent with the City ’s standards.
Discussion: None.
Action Taken : City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant with bids due no later than 10:30 a.m. on May 30, 2024.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
1 5 . AWARD CONTRACT: WATER QUALITY TESTING LABORATORY SERVICES – F2M21- 29, RFP2M24-2, C2M24- 32 , M2M24-71
The City of Alhambra, as the operator of a community water system, is required by the State Water Resources Control Board (SWRCB) to conduct a variety of sampling and analytical analyses for drinking water. All tests must be performed in a certified laboratory which meets State standards. On February 14, 2024, staff circulated a Request for Proposals to qualified companies for water quality testing laboratory services. On March 14, 2024, proposals were received from five companies. A review committee comprised of three Utilities Department staff members reviewed the five proposals submitted. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness, and cost. As a result, the review committee agreed that Eurofins Eaton Analytical, LLC was the most responsive firm.
Discussion: None.
Action Taken : City Council approve d a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Eurofins Eaton Analytical, LLC for water quality testing laboratory services in an amount not to exceed $100,000.00; authorize d the City Manager to renew the contract for three additional terms if services are satisfactory; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24- 71 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
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Noes : NONE
Absent: NONE
1 6 . AWARD CONTRACT: PURCHASE OF WATER METERS – F2M24-6B, C2M24- 33 , M2M24- 72 Every year, the Utilities Department implements a water meter replacement program to replace broken, old, and inaccurate water meters throughout the City. Water meters are also required for new development and to complete meter installations for the Advanced Metering Infrastructure (AMI) System. Replacement of water meters is critical to ensure meter accuracy for billing. At this time, staff need ed to order meters to place into inventory to ensure a sufficient supply is available for the Department ’s needs. The Sensus Flexnet System was utilized in Alhambra to read the water meters on a bi-monthly basis. Thirkettle Corporation dba Aqua-Metric Sales Company was the sole distributor in the State of California of Sensus Meters, which was the meter supported by the Sensus Flexnet AMI System.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Thirkettle Corporation dba Aqua-Metric Sales Company, for the purchase of water meters and accessories in an amount not to exceed $550,000.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-72 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
17. AWARD CONTRACT: EMERGENCY STORM DRAIN PIPE REPAIR AT RAMONA AVENUE – F2M24- 16 , C2M24- 34 , M2M24-73
On March 27, 2024, the City received a call regarding a sinkhole in the vicinity of 2812 W.
Ramona Avenue. Staff arrived at the site and closed the traffic lane for safety purposes. Staff investigated and found the corrugated metal storm drain had rusted and created a void under the pipe. This caused the soil around the pipe to settle during heavy rains, resulting in the pavement failure. Staff contacted local contractors and received price quotes from two available contactors – Sancon Technologies, Inc. in the amount of $143,600.00, and Grbcon , Inc. in the amount of $234,982.00. Due to the nature of the emergency, staff authorized work with Sancon Technologies, Inc. They removed and replaced 15 feet of the corrugated pipe, and cleaned and lined the remaining 285 feet of the storm drain pipe.
Discussion: None.
Action Taken : City Council ratif ied award of the contract to Sancon Technologies, Inc. for the Emergency Storm Drain Pipe repair at Ramona Avenue in an amount not to exceed $143,600.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-73 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
12 5-13 -2 4
18. AWARD CONTRACT: WATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M24-34, N2M24-37, C2M24-35, M2M24-74
On March 11, 2024, the City Council approved the distribution of Notice Inviting Bids for the Water Main Replacement Project on Marengo Avenue between Grand Avenue and Alhambra Road. On April 18, 2024, bids were opened by the City Clerk. Eleven bids were received, which ranged from $659,105.00 to $1,008,775.00. CEM Construction Corp., submitted the lowest qualified bid at $659,105.00. Staff reviewed the bid submitted by CEM Construction Corp., and found it to be in full compliance and conformance with the project specifications.
Discussion: None.
Action Taken : City Council a ward ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and CEM Construction Corp. for the Water Main Replacement Project on Marengo Avenue in an amount not to exceed $659,105.00; found the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-74 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
19. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
BURKE HERITAGE PARK AND MARENGO YARD STORMWATER CAPTURE PROJECT – F2M21-63, RFP2M24-5, C2M24- 36 , M2M24-75
On February 26, 2024, the City Council approved the distribution of a Request for Proposals (RFP2M24-5) for Engineering Design Services for the Burke Heritage Park and Marengo Yard Stormwater Capture Project. The City received five proposals for the project. A review committee comprised of four staff members reviewed the submitted proposals. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness and cost. CWE was selected as the most appropriate firm to perform the proposed scope.
Public Comment: Lola ARMENDARIZ expressed concern with the lack of notification for the residents impacted by the project, the size of the project, the playground, and requested a finalized plan for the project.
Discussion: Councilmember MALONEY discussed the importance of stormwater capture, the potential of the project, and expressed that any changes to the site need to maintain the character of the site. He suggested additional outreach to residents for input regarding the design of the project.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and CWE for Engineering Design Services for the Burke Heritage Park and Marengo Yard Stormwater Capture Project in an amount not to exceed $784,299; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-75 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: LEE, MALONEY, ANDRADE-STADLER, PÉREZ, MAZA
Noes : NONE
13 5-13 -2 4
Absent: NONE
20. CONTRACT EXTENSION: TREE MAINTENANCE AND PLANTING SERVICES – F96-35, C2M10-26, M2M24-76
West Coast Arborists (WCA) has been the City ’s Tree Maintenance Contractor since 1997.
They have provided the City with a successful tree maintenance program, which include s a web-based tree inventory program. Tree service costs increased over the years; however, when compared to other cities in the Valley, WCA has held our contract pricing under the average contract tree trimming pricing in the San Gabriel Valley. The current contract with WCA was set to expire on June 30, 2024. City staff met with representatives from WCA and WCA provided the City with an estimate for five (5) years. At the end of five years, WCA ’s pricing would still be below that of surrounding cities. The longstanding relationship with the City was the reason for this. Funding for the program would be from the Landscape Maintenance Assessment Districts and from the Parks and Recreation Department budget.
The City was very satisfied with the service provided by WCA. In accordance with Alhambra Municipal Code Section 3.38.050, staff recommend ed the contract be extended.
Public Comment:
1) Jennifer NG, S. Cordova St., requested clarification be provided to the tree maintenance contractor regarding the size of the tree canopy and not over-trim the trees. 2) Lola ARMENDARIZ expressed concerns regarding the services provided by West Coast Arborists and cited various examples of trees which required attention.
Discussion : Councilmember MALONEY discussed the need for planting the best trees for the regional environment that provide the best canopy.
Action Taken : City Council award ed a five (5) year contract extension, subject to final language approval by the City Manager and City Attorney, to West Coast Arborists for parkway tree maintenance in an amount of $800,000.00 each fiscal year for tree maintenance services for trees in the public right of way, at City parks and the golf course; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-76 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: LEE, MALONEY, ANDRADE-STADLER, PÉREZ, MAZA
Noes : NONE
Absent: NONE
21. CONTRACT AMENDMENT: PROFESSIONAL SERVICES FOR THE ASSESSMENT AND
PLANS SPECIFICATIONS AND COST ESTIMATES FOR THE CITYWIDE BUS STOP IMPROVEMENTS PROJECT – F2M21-68, C2M22-7, M2M24-77
On March 14, 2022, the City Council awarded a contract to Huitt-Zollars, Inc. to provide assessment and professional design services for the Citywide Bus Stop Improvements Project in the amount of $117,965.00. Due to an increased scope of work during the preparation of the Plans, Specifications and Estimates, it was determined that additional preparation, research and design for the project was necessary to complete the scope. This additional work was an unforeseen change to the original contract; as such, staff recommend ed an increase of $20,000.00. All other provisions of the contract remain ed unchanged.
Discussion: None.
Action Taken : City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the contract with Huitt-Zollars Inc. 14 5-13 -2 4
(C2M22-7) for the Assessment and Professional Design Services for the Citywide Bus Stop Improvements Project; appropriate funding of $20,000.00 from the Prop A fund balance, for a total contract amount of $137,965.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-77 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
22. ALLEY DEDICATION: 2000 S. CAMPBELL AVENUE – F2M24-8, M2M24-78, D2M24-2032 Staff request ed that the City Council accept an alley dedication for the project located at 2000 S. Campbell Avenue. As part of the approval for the project located at the aforementioned address, a 2-foot dedication of property adjacent to the existing alley was required. The sketch and legal description were completed , reviewed , and approved by the City Engineer.
Discussion : None.
Action Taken : City Council adopt ed Minute Order No. M2M24-78 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M24-2032 ) from Tiffany Duyen My Thi Lam granting to the City of Alhambra an easement for public alley purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The northerly two feet of Lot 7 of Tract No. 6112, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 95, Page 90 of Maps, in the Office of County Recorder of said County.
and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
23. AWARD CONTRACT: ENVIRONMENTAL ASBESTOS ABATEMENT AT THE SHORB CLINIC – F2M24-21, N2M24-3, C2M24- 37 , M2M24-79
On January 8, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Environmental Asbestos Abatement at the former Alhambra Health Center located at 612 West Shorb Avenue. The Project include d the removal of asbestos-containing materials and lead- based paint. On April 11, 2024, the City Clerk received five bids for the Project which bids ranged from $184,000 to $776,200. The bid received from Unlimited Environmental Inc. was the lowest responsive bid. The project would be funded by the State of California under a grant administered by the State Department of Parks and Recreation.
Discussion : None.
15 5-13 -2 4
Action Taken : City Council award ed a contract, subject to the final language approved by the City Manager and City Attorney, to Unlimited Environmental Inc. in the amount of $184,000 for the Environmental Asbestos Abatement at the former Alhambra Health Center located at 612 West Shorb Avenue; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-79 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
24. AWARD CONTRACT: BROADCASTING AND VIDEO PRODUCTION OF CITY COUNCIL MEETINGS – F2M24-31, RFP2M24-3, C2M24-38, M2M24-80
On February 26, 2024, the City Council authorized the distribution of a Request for Proposals for the broadcasting and video production of City Council meetings. The current contract for Council meeting broadcasting would expire on June 30, 2024. The City received a total of five proposals. A team of staff members consisting of the City Clerk, Deputy City Manager and Public Information Specialist reviewed each of the proposals submitted. The proposals were evaluated based on qualifications of the consultant including background; references; proposed staffing; thoroughness of the proposed schedule; scope of work; quality of customer service and cost. At the conclusion of the evaluation process, the team unanimously recommended Studio Spectrum for the award of contract due to the thoroughness of their proposal, extensive qualifications and positive experience with the City of Alhambra for over 20 years.
Discussion: None.
Action Taken : City Council award ed a three-year contract, subject to final language approval by the City Manager and City Attorney, to Studio Spectrum in the amount of $102,745.20 per year pursuant to the number of meetings conducted through June 30, 2027, with the option to extend an additional two years, for the broadcasting, videotaping and production of City Council Meetings; authorize d the City Manager to sign an extension assuming satisfactory performance; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-80 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
25. APPROVAL TO AMEND A FUNDING SOURCE UNDER THE POLICE DRONE CONTRACT WITH AERODOME – F2M24-6B, C2M24-18, M2M24-81
On March 11, 2024, the City Council approved a three-year contract with Aerodome , Inc. for the lease and services of a drone as a first responder system and equipment. Staff indicated that funding in the amount of $65,000 was available under account number 206.20.2010.62210 to help offset the contract costs in Fiscal Years 2023-24 and 2024-25.
However, this funding source was incorrect and staff request ed the fund be changed from 206 (Asset Forfeiture) to 201 (Supplemental Law Enforcement Services Fund). Since the City ’s Finance Procedures preclude the Finance Director from transferring appropriations between different funds, this matter require d Council approval. 16 5-13 -2 4
Discussion: None.
Action Taken : City Council approve d and direct ed the Finance Director to amend one source of funding under the Aerodome , Inc. contract for the Police Department ’s drone system; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-81 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
26. CONTRACT RENEWAL: ANIMAL CARE AND CONTROL SERVICES – F97-40, C2M6-40, M2M24-82
The Los Angeles County Department of Animal Care and Control has provid ed animal care and control services to the City since 1978. These services include d , but were not limited to field patrol, animal housing and sheltering facilities, animal licensing, veterinary care, removal of dead animals and the enforcement of animal code laws. The existing five-year agreement would expire on June 30, 2024. At the option of the County Board of Supervisors and with the consent of the City Council, the existing agreement could be renewed for successive periods not to exceed five years each. The County ’s performance under the contract was satisfactory ; as a result, staff recommend ed continuation of the contract.
Public Comment: Lola ARMENDARIZ requested information regarding outreach to additional animal control agencies.
Discussion: None.
Action Taken : City Council renew ed for a successive five-year period the Animal Care and Control Services contract with the Los Angeles County Department of Animal Care and Control from July 1, 2024 through June 30, 2029, subject to final language approval by the City Manager and City Attorney; authorize d the City Manager to execute the five-year extension; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-82 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
27. ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT FOR THE JOSLYN SENIOR CENTER FACILITY IMPROVEMENT PROJECT – F2M24-18, M2M24-83
In March 2023, staff submitted an application for $500,000 in congressionally directed grant funding for the Joslyn Senior Center Facility Improvement Project, to Senator Dianne Feinstein and Representative Judy Chu. The application was sponsored by Representative Chu to the House Appropriations Committee for funding and supported by Senator Feinstein to the Senate Appropriations Committee in the 2023-2024 Federal Fiscal Year. On May 6, 2024, staff was notified by HUD ’s Office of Community Planning and Development (CPD), Office of Economic Development – Congressional Grants Division that the grant was funded.
Discussion: None.
17 5-13 -2 4
Action Taken : City Council accept ed a grant in the amount of $500,000 for the Joslyn Senior Center Facility Improvement Project from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) - Community Project Funding (CPF) grant; appropriate d revenue and expenditure funds; authorize d the City Manager, or designee, to execute all documents related to grant implementation; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-83 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
28. ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE ALHAMBRA FIRE DEPARTMENT AMBULANCE – F2M24-18, M2M24-84
In March 2023, staff submitted an application for $450,000 in congressionally directed grant funding for the purchase of an Alhambra Fire Department ambulance, to Senator Dianne Feinstein and Representative Judy Chu. The application was sponsored by Senator Feinstein to the Senate Appropriations Committee and supported by Representative Chu to the House Appropriations Committee in the 2023-2024 Federal Fiscal Year. On May 6, 2024, staff was notified by HUD ’s Office of Community Planning and Development (CPD), Office of Economic Development – Congressional Grants Division that the grant was funded.
Discussion: None.
Action Taken : City Council accept ed a grant in the amount of $450,000 for the purchase of an Alhambra Fire Department ambulance from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) - Community Project Funding (CPF) grant; appropriate d revenue and expenditure funds; authorize d the City Manager, or designee, to execute all documents related to grant implementation; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24- 84 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
29. RESOLUTION AUTHORIZING SIGNATORIES ON CITY BANKING ACCOUNTS AND RELATED BANKING DOCUMENTS – F2M2 3 -17, R2M24-19
Changes in staffing in the Finance Department necessitate d a change in signatory authority for City bank accounts. The bank require f action from the City Council documenting approval of these changes. Currently, the City Manager and Finance Director have signatory authority.
By adopting the proposed resolution, the City Manager, Finance Director and Assistant Finance Director would have signatory authority on the City of Alhambra ’s bank accounts and related banking documentation.
Discussion: None.
18 5-13 -2 4
Action Taken : City Council adopt ed Resolution No. R2M24-19 entitled: A Resolution of the Alhambra City Council authorizing signatories on City bank accounts and related banking documents
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
30. APPROVAL OF TRACT MAP NO. 83056 – F2M24-11, M2M24-86 On November 6, 2023 , Tentative Tract Map No. 83056 was approved to allow an approved mixed-use development, that is currently under construction, and which consists of 10 residential units and two office-retail spaces, to be subdivided into condominium units on a site of approximately 19,296 square feet within the CBD (Central Business District) and Downtown Revitalization District overlay for the property located at 15 South Chapel Avenue .
On May 6, 2024, the City Engineer signed Tract Map No. 83056 and recommended recordation of the same. Consequently, approval and recordation of this map was now appropriate.
Discussion: None.
Action Taken : City Council adopt ed Minute Order No. M2M24-86 as follows:
RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Director of Community Development in his report dated May 13, 2024, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval.
SECTION TWO: This Council hereby approves Tract Map No. 83056 to allow an approved mixed-used development, that is currently under construction, and which consists of 10 residential units and two office-retail spaces, to be subdivided into condominium units on a site of approximately 19,296 square feet within the CBD (Central Business District) zone and Downtown Revitalization District overlay located at 15 South Chapel Avenue and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
31. APPROPRIATION OF FUNDS AND CONTRACT AMENDMENT WITH ALL CITY
MANAGEMENT SERVICES (ACMS) AND ENTER INTO A REIMBURSEMENT
AGREEMENT WITH ALHAMBRA UNIFIED SCHOOL DISTRICT FOR SUMMER SCHOOL CROSSING GUARD PROGRAM – F2M22-62, C2M23-90, M2M24- 87 On November 13, 2023, City Council awarded a contract to All City Management Services for the School Crossing Guard Program for an 18-month period through June 2025 in the amount not to exceed $615,603.60. Historically, Alhambra Unified School District (AUSD) has paid for crossing guards for their summer school program, although this year AUSD requested the City manage the contract for summer school. Staff request ed to amend the contract with 19 5-13 -2 4
ACMS to expand the scope of services to include summer school crossing guard services for 2024 and 2025 and appropriate additional funds in the amount of $68,652.80 to fund the summer school program in 2024 and 2025. AUSD would reimburse the City for the expenditures relating to the summer school crossing guard program. Staff also request ed to enter into a reimbursement agreement with the AUSD for the cost of crossing guard services for the summer school program.
Discussion: None.
Action Taken : City Council approve d an amendment to the contract All City Management Services (C2M23-90) to expand the scope of services to include summer school crossing guard services for 2024 and 2025 in an amount not to exceed $684,256.40, contingent upon entry into a reimbursement agreement with the Alhambra Unified School District for the cost of such services, both documents in a form subject to final language approval by the City Manager and City Attorney; appropriate d an additional $25,240.00 in Fiscal Year 2023-24 and $35,336.00 in Fiscal Year 2024-25; authorize d the City Manager to execute such documents; and, authorize d staff to undertake the steps necessary to finalize Council ’s action. (M2M24-87 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
32. AWARD CONTRACT: ACCESS CONTROL SYSTEM SERVICES AT THE CITY ’S FIRE DEPARTMENT STATIONS – F2M24-16, C2M24- 39 , M2M24-88
The Fire Department stations are 24-hour fire and safety response facilities. The buildings contain offices, living quarters, locker rooms and storage for firefighting apparatus, personal protective equipment, fire hoses and other specialized equipment for Fire Department staff.
Fire Department staff solicited quotes for an access control system at all four stations with the lowest quote received from Access Tech Security in the amount of $49,924.87. The implementation of a door access control system would exclusively grant entry to Fire Department personnel and improve control and protection of the City ’s facilities.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Access Tech Security in the amount of $49,924.87 for the installation of access control system services at Fire Stations 71, 72, 73 and 74; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-88 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
33. R E S O L U T IO N T O A P P L Y T O C A L F IR E ’S U R B A N A N D C O M M U N IT Y G R A N T P R O G R A M – F 2 M 2 4 -1 8 , R 2 M 2 4 -2 1
C ity M a n a g e r B IN N Q U IS T d e liv e re d a s ta ff re p o rt. S ta ff re q u e s te d th a t th e C ity C o u n c il a d o p t a re s o lu tio n to a p p ly to C a l F ire ’s U rb a n a n d C o m m u n ity G ra n t P ro g ra m . T h is g ra n t w o u ld fu n d c ru c ia l s te p s to a d v a n c e th e C ity ’s m a n a g e m e n t a n d im p ro v e m e n t o f its tre e s . A s a p a rt o f th is 20 5-13 -2 4
g ra n t th e C ity w o u ld c o m p le te a n u p d a te d in v e n to ry , a tre e c a n o p y a s s e s s m e n t, th e d e v e lo p m e n t o f a n U rb a n F o re s t M a n a g e m e n t P la n (U F M P ), a n d tre e p la n tin g . T h e U F M P w o u ld b e th e C ity ’s g u id in g d o c u m e n t to e n s u re th a t th e b e n e fits o f a h e a lth y u rb a n fo re s t a re a v a ila b le to th e c o m m u n ity . A m a in g o a l o f th e U F M P w o u ld b e to in c re a s e c ity w id e c a n o p y c o v e r in o rd e r to m a x im iz e u rb a n c o o lin g , s to rm w a te r m itig a tio n , a ir p o llu tio n m itig a tio n , a n d im p ro v e w a lk a b ility .
A fte r th e U F M P w a s c o m p le te d , th e g ra n t w o u ld fu n d a c o m m u n ity tre e p la n tin g c a m p a ig n . T h is p ro je c t w o u ld b e a p p lie d fo r a n d c o m p le te d in p a rtn e rs h ip w ith T re e P e o p le . T h e o b je c tiv e o f th is g ra n t w o u ld m e e t th e g o a l o f th e 2 0 2 4 S tra te g ic P la n to p ro m o te s u s ta in a b ility .
Discussion: None.
Action Taken : City Council adopt ed Resolution No. R2M24-21 entitled: Resolution of the City Council of Alhambra, California for funding from the Urban and Community Forestry Grant Program of the California Department of Forestry and Fire Protection to apply for a CAL FIRE Urban and Community Forest Grant to develop a comprehensive Urban Forest Management Plan to increase tree benefits and promote community engagement; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
3 4 . PERSONNEL ACTIONS – F2M2 4 -2
Discussion: None.
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated May 13 , 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
Absent: NONE
3 5 . DEMANDS – F2M24-1
Discussion: None.
Action Taken : City Council approve d as submitted Final Check List (248169 thru 248138 ) in the amount of $ 753,214.66 for the period ending April 18 , 2024 and Schedule of Wire Transfers in the amount of $ 422,550.96 for the week ending April 19 , 2024; Final Check List (248319 thru 248417 ) in the amount of $ 1,761,649.50 for the period ending April 25 , 2024 and Schedule of Wire Transfers in the amount of $ 4,674,600.56 for the week ending April 26 , 2024; Final Check List (248418 thru 248420 ) in the amount of $ 4,085.86 for the period ending April 30 , 2024; Final Check List (248421 thru 248596 ) in the amount of $ 63,481.92 for the period ending April 30 , 2024; and Final Check List (248597 thru 248812 ) in the amount of $ 1,065,687.38 for the period ending May 2 , 2024 and Schedule of Wire Transfers in the amount of $541,174.69 for the week ending May 3, 2024.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ, ANDRADE-STADLER, LEE, MAZA
Noes : NONE
21 5-13 -2 4
Absent: NON E
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M24-4
1) Lola ARMENDARIZ spoke regarding the Active Streets: Mission to Mission event and expressed concerns regarding the loud music, the supervision of children, the location of the event, and the negative impact on homes in the area. She went on to express concerns regarding the possible removal of the central lane to accommodate a bike lane, the negative impact on the T intersections with South Pasadena streets, and the negative impact on residents. 2) Lewis McCAMMON , 105 N. Cordova St., distributed a handout , on file in the City Clerk ’s Office, to Council and discussed the number of potential zoning code changes which would satisfy the State HCD ’s objections with Alhambra ’s Housing Element. He further discussed parcels identified as vacant for potential housing development pending zone changes. 3) Jeffrey GOMEZ, 115 S. Meridian Ave., discussed the negative traffic impact from the SkyZone business on Meridian and Concord. He went on to discuss potential discussion of Council procedures and decorum during meetings.
City Manager BINNQUIST clarified Council ’s direction as well as the existing Resolution on file for Council norms and procedures. The item would therefore not be returning for an agendized discussion.
City Manager BINNQUIST further reported on the City ’s response to the unanticipated traffic impact from SkyZone such as visible signage and police enforcement of the posted speed limit.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 4 -7 Vice Mayor PÉREZ referred to Mr. Gomez ’s comments and referred him to Council ’s discussions during the Strategic Planning Session. Ms. PÉREZ went on to discuss driveway requirements for Accessory Dwelling Units (ADU) with Community Development Director HO. Ms. PÉREZ commented on the success of the Active Streets: Mission to Mission event.
Councilmember MALONEY reported on the success of the Active Streets: Mission to Mission event, his family ’s attendance, and the mostly positive response from the community. He further thanked staff and Active SGV for their work on the event.
Councilmember Lee wishe d to request that the City Council agendize a discussion of removing the prohibition of bikes on sidewalks, which she raised at the April 22, 2024 meeting. Councilmember ANDRADE-STADLER agreed to a discussion. Councilmember MALONEY expressed that he did not support discussion of this prior to the implementation of the Bicycle and Pedestrian Plan. Vice Mayor PÉREZ supported removing fees associated with riding on the sidewalk but did not support the removal of the ordinance due to safety concerns for pedestrians on the sidewalks. Mayor MAZA supported the discussion but did not support the removal of the ordinance due to safety concerns for pedestrians on sidewalk as well as local businesses. Ms. LEE stated that she was open to combining this issue along with discussions regarding the bike lanes but expressed concerns with the timeline of implementation of the Bike Plan. She reiterated that it would be beneficial to regulate cyclists on the sidewalks and would like to have an agendized discussion. City Attorney MONTES clarified that the discussion would be agendized at the same time as discussions regarding the Bicycle Pedestrian Plan. Ms. LEE agreed.
Councilmember LEE read a prepared legal statement regarding corrections to comments made by Ms.
Pérez at the regular City Council meeting on March 11, 2024 during Council Communications.
Councilmember ANDRADE-STADLER and City Manager BINNQUIST further discussed Mr. Gomez ’s public comment regarding the traffic impact from SkyZone . Ms. ANDRADE-STADLER requested additional review of pedestrian safety measures in the area. She went on to report on an upcoming Alhambra Civic Center Library event recognizing the Southeast Asian Community and a Pride Parade 22 5-13 -2 4
and Festival at Mark Keppel High School. Ms. ANDRADE-STADLER also discussed additional funds released by the San Gabriel Valley Feasibility Study for additional projects and requested that staff follow up on that with regards to a BRT line on Valley Blvd. She also reported on several concerns from residents regarding speeding issues in the CalState Los Angeles area. She urged continued effort on expedient work on projects related to the Bicycle and Pedestrian Plan. Ms. PÉREZ, Ms.
BINNQUIST, and Mr. MALONEY discussed the next stages of the Plan and the projects specifically related to pedestrian safety.
Mayor MAZA supported addressing pedestrian safety projects first. He noted the success of the Active Streets: Mission to Mission event. Mr. MAZA went on to report on upcoming events such as the Neighborhood Cleanup event, Memorial Day celebration event, and the next regular City Council meeting which would also be the Council reorganization ceremony.
ADJOURNMENT: At 9:44 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting to the next regular meeting of the Alhambra City Council scheduled for Monday, June 24, 2024 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK
by
BRIANNA LAMB MCCARTHY
ASSISTANT CITY CLERK