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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
June 24 , 2024
6:0 0 p.m.
ROLL CALL: At 6:28 p.m., on Monday, June 24, 2024, the Alhambra City Council met in Council Chambers of the Alhambra City Hall.
PRESENT: LEE, MALONEY, PÉREZ, ANDRADE-STADLER, MAZA
ABSENT: NONE
Officials Present : City Manager Binnquist, Assistant City Manager Garcia, Deputy City Manager Hembree, City Attorney Montes, City Clerk Myles, Director of Parks and Recreation Macias, Director of Library Services LohGuan, Chief of Police Kennedy, Chief of Fire Department Ragusa, Director of Finance Lieu, Director of Human Resources Ko, Director of Community Development Ho, Interim Director of Public Works and Utilities Ahlen
CEREMONIAL S
A. REORGANIZATION: ALHAMBRA CITY COUNCIL – F2M24- 46
In accordance with Alhambra City Charter Sec. 29, it was time for the rotation of the Mayor, Vice Mayor, and Councilpersons of various departments. Each Councilperson would serve in the following offices for the period ending February 24, 2025:
Sasha Renée Pérez Mayor & Councilperson of Public Affairs Katherine Lee Vice Mayor & Councilperson of Dept. of Finance Jeff Maloney Councilperson of Dept. of Public Works
Adele Andrade-Stadler Councilperson of Dept. of Public Safety Ross J. Maza Councilperson of Dept. of Supplies
(No action required by the City Council)
B. REORGANIZATION OF THE CITY COUNCIL CEREMONY – F2M2 4-46 In accordance with Alhambra City Charter Sec. 29, this was the time for the rotation of the Mayor and Vice Mayor. Accordingly, Vice Mayor Sasha Renée Pérez and Councilmember Katherine Lee became Mayor and Vice Mayor, respectively.
PRESENTATION OF THE COLORS
Alhambra Police Department Honor Guard
REMARKS, RECOGNITIONS and ACKNOWLEDGEMENTS
by outgoing
MAYOR ROSS J. MAZA
PRESENTATION OF CERTIFICATES
to
OUTGOING MAYOR ROSS J. MAZA
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ADMINISTRATION of OATH OF OFFICE by the CITY CLERK
to incoming
VICE MAYOR KATHERINE LEE
Councilperson of the First District
ADMINISTRATION of OATH OF OFFICE by the HON. CONGRESSWOMAN JUDY CHU to incoming
MAYOR SASHA RENÉE PÉREZ
Councilperson of the Fourth District
REMARKS, RECOGNITIONS and ACKNOWLEDGEMENTS
by
MAYOR P É REZ & VICE MAYOR LEE
PRESENTATION OF CERTIFICATES
to
MAYOR PÉREZ & VICE MAYOR LEE
1. PROCLAMATION – F2M24-3
Ratif ied the action of Mayor P é rez in proclaiming June 2024 as Immigra nt Heritage Month in Alhambra.
PUBLIC HEARING S
2. FISCAL YEAR 2024-25 APPROPRIATION LIMIT – F2M24-17 , R2M24-21, M2M24-110 Director of Finance LIEU delivered a staff report. Proposition XIII B (Gann Initiative) prohibit ed local agencies from exceeding their 1978-79 fiscal year appropriations after allowing for cost- of-living (CPI) and population changes which were certified by the State Department of Finance. Proposition 111 allow ed the City to adjust its annual limits for the following factors, subject to approval by the City Council:
a) Either the California Per Capita Income or the percentage change in local assessment roll from the preceding year due to the addition of local nonresidential construction in the City.
b) Either the City ’s own population growth or the population growth of the entire county.
Government Code Section 7910 require d agencies to adopt a resolution each year disclosing their appropriation limit. In accordance with Proposition 111, the City was required to conduct a review of their appropriations limit during the annual financial audit. For Fiscal Year 2022- 2023, the City ’s appropriation limit was reviewed by our auditors, Moss, Levy & Hartzheim, LLP, and determined to be properly calculated. The calculations in computing the City of Alhambra ’s appropriation limit for the 2024-2025 fiscal year are on file in the Finance Department. The appropriation limit for the 2024-25 fiscal year was $189,333,947 and the applicable appropriation subject to this limitation is $82,639,781. Therefore, the City was favorably under the appropriations limit by $106,694,166.
Opened & Closed the Public Hearing: Mayor PÉREZ opened the public hearing and as there was no one present who wished to speak, closed the same. 3 6-24 -2 4
Discussion : None.
Action Taken : City Council adopt ed Resolution No. R2M24-21 entitled: A Resolution of the Alhambra City Council establishing the Appropriation Limit for FY 202 4 -2 5 and approving the annual adjustment factors used in the calculation thereof ; and, approve d the annual adjustment factors (per capita income change + 3 .62 % and City population change +0.05 %) used in the calculation of the appropriation limit. (M2M24-110 ) Vote: Moved: MALONEY Seconded: MAZA
Ayes: ANDRADE-STADLER, MALONEY, LEE, MAZA, PÉREZ
Noes: NONE
Absent: NONE
3. PUBLIC HEARING TO ADOPT ORDINANCE O2M24-4831 APPROVING ZONING TEXT AMENDMENT AMD-24-01 MAKING GENERAL CLARIFYING UPDATES TO THE CITY ’S ZONING CODE AND DETERMINE THIS ACTION IS EXEMPT FROM CEQA – F2M20- 24, N2M24-73, O2M24- 4831
This was the time and place set by Notice No. N2M24-73 for the City Council to hold a public hearing to consider an ordinance approving a Zone Text Amendment amending various sections of the Alhambra Municipal Code on zoning, as well as adding new sections, to address new State legislation and clarify ambiguous provisions as well as correct typographical and formatting errors and modify use allowances. Director of Community Development HO delivered a staff report and presentation, which is on file in the City Clerk ’s office. At its February 26 , 2024 meeting, the City Council adopted Ordinance No. O2M24-4828, which proposed minor changes to the AMC to reflect current practices, clarify confusing parts of the AMC, and bring outdated sections into compliance with State law. This ordinance was brought separately from Ordinance No. O2M24-4828 because it propose d changes to the City ’s Zoning Code, which require d review by the City ’s Planning Commission. This proposed clean-up addresse d items that were identified in the lead-up to and shortly after the January 22, 2024 adoption and March 2, 2024 implementation of the comprehensive Zoning Code update, including addressing new State legislation, eliminating inconsistencies, and creating greater clarity in implementing the new Zoning Code. The various items being addressed in this Municipal Code clean-up fell within two (2) broad categories: 1) proposed amendments and 2) proposed additions. All of the proposed amendments and additions were reviewed for consistency with the City ’s General Plan, as required by AMC Section 23.33.080 (General Plan Consistency Required for Zoning Amendments). In Attachment 1 of staff ’s June 24, 2024 report , each proposed amendment and addition was briefly described in a table, which include d a breakdown of the categories applicable to each amendment or addition, as well as any recommended changes by the Planning Commission.
At their May 6, 2024 regular meeting, the Planning Commission reviewed the proposed ordinance and adopted Planning Commission Resolution No. 24-09, recommending the City Council approve Zoning Text Amendment AMD-24-01 with four revisions to the proposed regulations for Personal Storage uses. Additionally, in response to Planning Commission questions regarding the meaning of “public projects ” in the proposed new section 23.01.090, minor changes were made to the language of that section from what was presented to the Planning Commission to clarify the definition. Since being presented to the Planning Commission, a couple of additional non-substantive changes were made to the language in the ADU section, the sections relating to Community Development Director hearing procedures, and to the provisions related to minimum residential density requirements to further clarify these provisions.
The City reviewed the environmental impacts of the proposed ordinance under the California 4 6-24 -2 4
Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA ”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines ”). This Ordinance was not subject to further review environmental review because:
(1) it would not result in a direct or reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15060(c)(2); (2) there was no possibility that this Ordinance would have a significant effect on the environment (14 Cal. Code Regs. § 15061(b)(3)); and (3) the Ordinance, by itself, did not constitute a “project ” as defined in section 21065 of the Public Resources Code and the CEQA Guidelines (14 Cal. Code Regs. § 15378).
It could be seen with certainty that there was no possibility that this Ordinance would have a significant effect on the environment.
Open Public Hearing : Mayor PÉREZ opened the public hearing.
Public Comment:
1) Robert TAM, 2424 Poplar Blvd ., representing Caster Properties & Robert Tam, spoke regarding storage regulations as they relate to the A-1 Self Storage property. 2) Brian CASTER, 4602 Mission Gorge R oad , 92120, representing Caster Properties & Robert Tam, spoke regarding storage regulations as they relate to the A-1 Self Storage property . He also submitted his comments as a letter to the Planning Commission. 3) John LA RAIA, 4602 Mission Gorge R oa d, 92120, representing Caster Properties & Robert Tam, spoke regarding storage regulations as they relate to the A-1 Self Storage property .
He also submitted his comments as a letter to the Planning Commission. 4) Lewis McCAMMON, 105 N. Cordova St., made comments regarding changes incorporated in order to satisfy the concerns of the California Department of Housing and Community Development with regards to the Housing element. He commented on the minimum residential density and mixed-use developments. He also submitted a handout to Council, which is on file in the City Clerk ’s office. 5) William Durslag, via Zoom, spoke as a commercial real estate broker and his experiences dealing with mixed use projects and self storage/mixed use retail projects. He offered suggestions to Council regarding the design of such projects. 6) Melissa Michelson, via Zoom, expressed there did not appear to be a need for more storage facilities and suggested that more research be conducted as to proposed uses of the industrial zones. She also made suggestions for bike plans for industrial zones.
Closed Public Hearing: After receiving public comment, Mayor PÉREZ closed the public hearing.
Discussion : Councilmember MALONEY thanked the Planning Commission and staff for their work and proposed a continuation of the Urgency Ordinance temporary moratorium on the construction of self-storage facilities until more detailed plans could be approved. He discussed the suggestion for 50% of the ground floor of storage facilities being set aside for other use with Mr. HO who explained a recommendation to use a calculation of the street frontage of a proposed development be set aside, rather than a percentage of total square footage. Mr. HO explained that this way, proposed properties would more effectively utilize space and Mr. MALONEY agreed that this would allow for some flexibility for use and address the concerns regarding vacant retail space. Mr. MALONEY and Mr. HO continued to discuss the benefits of calculating mixed used based on street frontage. Mr. HO stated that this could be included in the ordinance not as a regulation but as a negotiated element in the development agreement .
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Mr. MALONEY went on to refer to the Planning Commission discussions regarding the location of storage facilities on major arterials. He suggested that the language be changed to state, “all industrial properties fronting major arterials would be appropriate for self-storage, ” and added that other major arterials were not appropriate in the city.
Mr. MALONEY motioned to approve the ordinance with the Planning Commission recommendations, include the suggested language regarding the percentage of street frontage for additional use, and include restrictions for development near certain major arterials.
Councilmember ANDRADE-STADLER pointed out the numerous storage facilities in Alhambra and agreed that there was a need for guidelines. Ms. ANDRADE-STADLER and Mr. HO discussed the potential for residential units on site of storage facilities. She thanked staff and the Planning Commission for their work and discussed the suggestion of 50% of square footage for community use. She discussed the need for developments to meet the City ’s guidelines for sustainability. She seconded Mr. Maloney ’s motion.
Councilmember MAZA thanked staff and the need to update zoning codes. He also supported Mr. MALONEY ’s motion and supported the calculation of street frontage square footage being set aside for community or retail use. He also suggested that due to the different location of each storage facility, that the calculation of additional use be applied to developments with a minimum of 1,500 square footage.
Vice Mayor LEE supported Mr. Maloney ’s motion and spoke to the need to carefully consider every piece of land for the community. She also supported Mr. Maloney ’s request to extend the temporary moratorium. She went on to discuss the possibilities of public and semi-public use with Mr. HO.
Mr. HO and Mr. MAZA discussed his suggestion of a minimum square footage to apply to non-storage spaces. Mr. HO stated that a minimum square footage would be included in the ordinance.
Action Taken : City Council:
1. Conduct ed a public hearing to receive public testimony;
2. Determine d which of the Planning Commission ’s recommendations to include as well as made additional recommendations regarding minimum square footage for street frontage used for non-storage units and limiting zoning on major arterial intersections, and;
3. D irect ed the City Attorney to introduce and give first reading by title only, waiving further reading to the following ordinance entitled:
Ordinance No. O2M24-4831: AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL ADOPTING ZONING TEXT AMENDMENT AMD-24-01 AMENDING THE ALHAMBRA
MUNICIPAL CODE TO ADDRESS NEW STATE LAWS, ELIMINATE
INCONSISTENCIES, CLARIFY AMBIGIOUS PROVISIONS, CORRECT
TYPOGRAPHICAL AND FORMATTING ERRORS, AND MODIFY USE ALLOWANCES which ordinance shall return for a second reading and adoption at the next City Council meeting on July 22, 2024.
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
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CONSENT AGENDA (Item Nos. 4 – 3 0 )
All items listed under the Consent Agenda, except Item Nos. 18, 21, and 27 , were considered by the City Council to be routine were enacted by one motion.
4. AUTHORIZE RFP: PROFESSIONAL MARKETING AND ADVERTISING SERVICES IN SUPPORT OF THE CITY ’S ORGANIC RECYCLING COLLECTION AND FOOD RECOVERY PROGRAMS – F2M24- 49 , RFP2M24-11
The City launched the “Alhambra Recycles ” campaign in 2023, a comprehensive and multilingual outreach campaign to provide public information on SB 1383 requirements. On April 22, 2024, the City Council accepted a grant in the amount of $218,610.00 from the Department of Resources Recycling and Recovery (CalRecycle) under the SB 1383 Local Assistance Grant Program. Staff received approval from CalRecycle to use $60,000 in Local Assistance Grant funds to develop and implement a multi-media marketing and advertising plan to disseminate information on organic recycling and food recovery to greater communities. Staff sought to solicit proposals from qualified consultants with professional expertise and experience to provide the City with digital and print advertising; marketing services to reach Alhambra ’s diverse community; and additional “Alhambra Recycles ” campaign material.
Discussion : None
Action Taken : City Council authorize d the distribution of Request for Proposals (RFP) to qualified consultants to provide professional marketing and advertising services in support of the City ’s organic recycling collection and food recovery programs in accordance with SB 1383; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action .
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
5. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE FY 2024-2025 SB1 STREET REHABILITATION PROJECT – F2M24-45, RFP2M24-12 The Road Repair and Accountability Act of 2017 (SB1 BEALL) increased funding to local streets and roads. Funds were allocated from the Highway Users Tax Account through the Road Maintenance and Rehabilitation Account (RMRA). On May 13, 2024, the City Council adopted Resolution R2M24-16, which identified the FY 2024-2025 street rehabilitation projects that would be funded by SB1, the Road Repair and Accountability Act. Generally, this project was for public streets bound by Valley Boulevard, Fremont Avenue, the I-10 freeway in the City of Alhambra and the West City Limit. Staff requested engineering, design, and estimating services to support the execution of projects.
Discussion : None .
Action Taken : City Council authorize d the distribution of a Request for Proposals (RFP) for Professional Engineering Design Services for Plans, Specifications and Cost Estimate for the FY 2024-2025 SB1 Street Rehabilitation Project, with proposals due no later than 12:00 p.m. on Monday, July 26, 2024; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action.
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
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Noes: NONE
Absent: NONE
6. AWARD CONTRACT: MEN'S RESTROOM REMODEL AT THE ALHAMBRA CITY YARD PUBLIC WORKS BUILDING – F2M20-66, N2M24-19, C2M24- 40 , M2M24- 89 On February 12, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Men ’s Restroom Remodel at the City Yard Public Works Building. On May 9, 2024, the City Clerk received four bids ranging from $152,200 (Sanz Construction) to $270,500 (ENL Building Service Inc.). The bid received from Sanz Construction Inc. in the amount of $152,200 was the lowest responsible bid, was in full compliance , and conform ed with the bid specifications.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Sanz Construction Inc. for the Men ’s Restroom Remodel at the Alhambra City Yard in the amount not to exceed $152,200; found the project was categorically exempt from California Environmental Quality Act (CEQA) Section 15301(b) – existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other publicly utility services; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24- 89 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
7. AWARD CONTRACT: CITY HALL LOBBY ATTENDANT SERVICES – F2M20-43, RFP2M24-7, C2M24-41, M2M24-90
On April 8, 2024, staff sought Council authorization to solicit proposals for the City Hall Lobby Attendant Services. Proposals were due on May 6, 2024 and twenty proposals were received.
A review committee comprised of three staff members reviewed the proposals. Staff evaluated the proposals based on professional and technical experience, experience providing similar services, understanding of City objectives and requirements, and hourly rates and administrative costs. Proposals were also reviewed for responsiveness on the required submittals. Good Guard Security, Inc. (Good Guard) was selected as the most qualified firm.
Good Guard ’s municipal contracts include The Altadena Public Libraries and cities of Los Angeles, Santa Monica, and Anaheim. A reference check was conducted and was satisfactory.
Discussion : None .
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Good Guard Security, Inc. for City Hall Lobby Attendant Services for a two-year contract not to exceed $55,186.56 in year one and not to exceed $57,101.12 in year two; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-90 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent : NONE
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8. AWARD CONTRACT : CONSTRUCTION MANAGEMENT AND CONSTRUCTION
INSPECTION SERVICES FOR PEDESTRIAN COUNTDOWN SIGNAL HEADS AT
VARIOUS SIGNALIZED INSTERSECTIONS THROUGHOUT THE CITY (FEDERALLY FUNDED PROJECT HSIP-5130(022)) – F2M23-73, RFP2M23-30, C2M24-42, M2M24-91 On December 11, 2023, Council authorized the distribution of a Request for Proposals (RFP) for the Construction and Construction Inspection Services for the Pedestrian Countdown Signal Heads at Various Signalized Intersections (Federally Funded Project HSIP-5130(022)).
On March 21, 2024, the City Clerk received three proposals. Staff reviewed and evaluated the responding proposals and found the proposal submitted by Z&K Consultants, Inc. conform ed to the RFP and received the highest rating based on the following scoring factors:
completeness of the proposal and compliance with the required RFP format, project understanding, scope and approach to develop the project efficiently, experience and qualifications of key staff, similar project experience, including familiarity with State and Federal procedures and Effectiveness of project schedule. Z&K Consultants, Inc. has served numerous cities throughout Southern California and has a diverse portfolio of public projects.
Discussion: None.
Action Taken : City Council award ed contract , subject to final language approval by the City Manager and City Attorney, to Z&K Consultants, Inc. in the amount of $120,208.00 for the Construction Management and Construction Inspection Services for Pedestrian Countdown Signal Heads at Various Signalized Intersections throughout the City (Federally Funded Project HSIP-5130(022)) ; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-91 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
9. STREET DEDICATION: 1325 WEST MAIN STREET – F2M24-8, M2M24- 92 , D2M24-203 3 Staff request ed that the City Council accept a street dedication for the project located at 1325 West Main Street . As part of the approval for the project located at the aforementioned address , a corner radius dedication was required on the southwest corner and on the southeast corner of the lot . The property line was to be rounded to a final eighteen-foot radius to allow for a new Americans with Disabilities Act (ADA) ramp to be constructed to standard.
The sketch and legal description were completed and was reviewed and approved by the City Engineer.
Discussion: None.
Action Taken : City Council adopt ed Minute Order No. M2M24- 92 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M24-203 3 ) from Frank Lin to the City of Alhambra an easement for public streets and highways and public utility purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
BEING A PORTION OF LOT 4 AND 9 OF THE CURTIS TRACT, IN THE
CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF
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CALIFORNIA, AS PER MAP RECORDED IN BOOK 4 PAGE 97B, OF
MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID
COUNTY, DESCRIBED AS FOLLOWS:
PARCEL 1: COMMENCING AT THE NORTHWESTERLY CORNER
OF SAID LOT 9; THENCE SOUTHERLY ALONG THE WESTERLY
LINE SAID LOT 9, SOUTH 00 °03 ’00 ” WEST 133.06 FEET TO A POINT
18.02 FEET NORTHERLY FROM THE SOUTHWEST CORNER OF
SAID LOT 9, SAID POINT BEING THE TRUE POINT OF BEGINNING,
SAID POINT ALSO BEING THE BEGINNING OF A TANGENT CURVE
CONCAVE NORTHEASTERLY AND HAVING A RADIUS OF 18.00
FEET; THENCE SOUTHERLY, SOUTHEASTERLY, AND EASTERLY
ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 90 °03 ’00 ” AN ARC DISTANCE OF 28.29 FEET, TO THE SOUTHERLY LINE OF SAID LOT 9; THENCE WESTERLY ALONG SAID SOUTHERLY LINE
DUE WEST 18.02 FEET, TO THE WESTERLY LINE OF SAID LOT 9; THENCE ALONG SAID WESTERLY LINE NORTH 00 °03 ’00 ” EAST
18.02 FEET TO THE TRUE POINT OF BEGINNING. CONTAINS AN
AREA OF 70 SQUARE FEET MORE OR LESS.
PARCEL 2: COMMENCING AT THE NORTHEASTERLY CORNER OF
SAID LOT 4; THENCE SOUTHERLY ALONG THE EASTERLY LINE
SAID LOT 4, SOUTH 00 °03 ’00 ” WEST 133.10 FEET TO A POINT 17.98
FEET NORTHERLY FROM THE SOUTHEAST CORNER OF SAID LOT
4, SAID POINT BEING THE TRUE POINT OF BEGINNING, SAID
POINT ALSO BEING THE BEGINNING OF A TANGENT CURVE
CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 18.00
FEET; THENCE SOUTHERLY, SOUTHWESTERLY, AND WESTERLY
ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 89 °57 ’00 ” AN ARC DISTANCE OF 28.26 FEET, TO THE SOUTHERLY LINE OF SAID LOT 4; THENCE EASTERLY ALONG SAID SOUTHERLY LINE
DUE EAST 17.98 FEET, TO THE EASTERLY LINE OF SAID LOT 4; THENCE ALONG SAID EASTERLY LINE NORTH 00°03 ’00 ” EAST
17.98 FEET TO THE TRUE POINT OF BEGINNING. CONTAINS AN
AREA OF 69 SQUARE FEET MORE OR LESS.
and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
10. NOTICE OF COMPLETION: 2023 ALLEY REHABILITATION PROJECT (AREA A / PHASE I) – F2M23-67, C2M24-2, M2M24- 93
On January 8, 2024, the City Council awarded a contract for the 2023 Alley Rehabilitation Project (Area A / Phase I) to Kalban Inc in the amount of $1,043,640.00. One change order was issued for a total amount of $149,620.95. The change order included two additional alternate alleys. The total cost of the project was $1,193,260.95. This project was inspected by staff and all work was completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
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Discussion : Non e.
Action Taken : City Council accept ed the work of Kalban Inc. for the 2023 Alley Rehabilitation Project (Area A / Phase I) as complete in the amount of $1,193,260.95; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-93 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
11. NOTICE OF COMPLETION: REHABILITATION OF THE SEWER MAIN ON BEACON STREET – F2M23-61, C2M23-80, M2M24-94
On October 9, 2023, the City Council awarded a contract to Southwest Pipeline & Trenchless Corp. for the Rehabilitation of the Sewer Main on Beacon Street in the amount of $36,560.00.
There were no change orders during the project. The project was completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion: None .
Action Taken : City Council accept ed the work of Southwest Pipeline & Trenchless Corp. for the Rehabilitation of the Sewer Main on Beacon Street as complete in the amount of $36,560.00; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-94 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 2 . NOTICE OF COMPLETION: REPLACEMENT OF ALHAMBRA POOLS MECHANICAL EQUIPMENT – F2M23-31, C2M23-69, M2M24-95
On August 28, 2023, the City Council awarded contract a contract to AquaSource Commercial Pool Systems for $971,894 for the Alhambra Pools Mechanical Equipment Replacement Project. There were two change orders to the project. The change orders included: removal and replacement of ball valves; installation of Maxitrol gas pressure regulators ; chemical tank coupling installation at Alhambra and Granada Pools; and, exhaust fan for the Alhambra Park Pool Acid Room. The change orders total ed $15,841.03, which brought the contract to $987,735.03. Staff inspected this project, and all work was completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete.
Discussion: None .
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Action Taken : City Council accept ed the work of AquaSource Commercial Pool Systems for the Alhambra Pools Mechanical Equipment Replacement Project as complete in the amount of $987,735.03; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the 5 percent retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-95 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 3 . RENEWAL OF MEMORANDUM OF UNDERSTANDING WITH THE ALHAMBRA UNIFIED SCHOOL DISTRICT (AUSD) FOR SCHOOL RESOURCE OFFICERS FOR FY 2024-25 – F2M20-57, C2M20-37, M2M24-52
Both the Alhambra Police Department and AUSD believe d that the continuation of the School Resource Officer (SRO) Program would further the goal of maintaining a safe school environment for students and staff. The existing Memorandum of Understanding (MOU) with AUSD for an SRO Program was set to expire on June 30, 2024. Renewing this MOU would provide police officers to the District during the academic school year calendar through June 30, 2025. AUSD would reimburse the City for services in an amount not to exceed $433,530.40 annually.
Discussion: None.
Action Taken : City Council approve d that certain Renewal of Memorandum of Understanding 2024-2025 with the Alhambra Unified School District on file in the City Clerk ’s Office as Contract No. C2M20-37 to continue the School Resource Officer Program for Fiscal Year 2024-25; authorize d the Chief of Police to execute the Renewal of the Memorandum of Understanding; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-52 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 4 . RESOLUTION APPROVING AN AMENDMENT TO SUPPLEMENTAL RETIREMENT SAVINGS PLAN AGREEMENTS TO PERMIT LOANS BY EMPLOYEES – F2M24-2, R2M24- 25 , M2M24-96
The City has contract ed with two benefit providers, VOYA Financial and Mission Square Retirement, in order to provide employees with the benefit and ability to voluntarily contribute to a supplemental retirement savings plan. Providing participating employees with the ability to take loans from their supplemental retirement savings plans was attractive because it has provided a greater level of benefit. Loans were administered and managed by a plan benefit provider, i.e., VOYA Financial and Mission Square Retirement. A resolution approving an amendment to Supplemental Retirement Savings Plan Agreements was necessary in order to permit employees to take loans from their supplemental retirement savings plan.
Discussion : None.
12 6-24 -2 4
Action Taken : City Council adopt ed Resolution No. R2M24-25 entitled: A Resolution approving an amendment to Supplemental Retirement Savings Plan Agreements to permit loans by employees ; and, direct ed staff to undertake the steps necessary to implement the change and finalize the Council ’s action. (M2M24-96 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 5 . RESOLUTION APPROVING A FIFTH SIDE LETTER OF AGREEMENT WITH THE ALHAMBRA MANAGEMENT EMPLOYEES ’ ASSOCIATION AND RESOLUTION
APPROVING A NEW CLASS SPECIFICATION FOR ENGINEERING PROJECT SPECIALIST – F2M24-2, R2M24-23, C2M17-70, M2M24-97
Staff proposed the creation of a new Engineering Project Specialist Classification . This new position resulted from a review of existing staffing and operations within the Public Works and Utilities Department. An opportunity was identified to create a position that would provide the department with a higher level of technical and complex project management support in both Public Works and Utilities divisions of the department, with the position itself providing supervision to the Engineering Associate and Engineering Technician. Staff also propos ed the addition of a New Management Analyst -Sustainability Classification into the AMEA MOU.
An Analyst position specializing in the area of Sustainability was proposed to provide the City with support to projects pertaining to the development and implementation of the City ’s Comprehensive Environmental Sustainability Plan (CESP). This position would work closely various City departments to implement and monitor the CESP objectives including facilitating community information, engagement and outreach. The addition of a dedicated Sustainability Analyst align ed with the 2024 Strategic Plan goal to “Promote Sustainability. ” A resolution approving a Fifth Side Letter of Agreement was necessary to include these classifications and their respective salary schedules and pay rates in the AMEA Memorandum of Understanding and approving the new classification of Engineering Project Specialist was necessary.
Discussion : None.
Action Taken : City Council took the following actions: 1) Adopt ed Resolution No.
R2M24-23 entitled: A Resolution of the Alhambra City Council approving a Fifth Side Letter of Agreement with the Alhambra Management Employees ’ Association and approving a Class Specification for Engineering Project Specialist ; 2) Direct ed the Finance Director to make necessary budget adjustments within the Fiscal Year 2023-2025 Adopted Budget for the compensation and benefit packages for the positions of Engineering Project Specialist and Management Analyst - Sustainability; and, 3) Direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-97 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 6 . AMENDED PLAN FOR USE OF AMERICAN RESCUE PLAN ACT OF 2021 RELIEF FUNDS – F2M21-67, M2M24-98
13 6-24 -2 4
On January 24, 2022, January 17, 2023, and July 24, 2023, the City Council amended the ARPA Plan to allocate funds for various critical needs. This included addressing deferred maintenance for City buildings and facilities; replacing aging City equipment; and modernizing technology systems. City staff are currently managing the City ’s ARPA projects, utilizing cost savings, closing inactive projects, and seeking alternative funding for any price escalations.
One important update to the City ’s ARPA list was a delay to the fabrication of the City ’s fire truck. The City may not have receipt of the fire truck for another 2 to 2.5 years; as a result, staff requested the fire truck be removed from the ARPA list out of concern for the 2026 compliance deadline. Alternately, the City would replace the project with upgrades to the City ’s Police radios. The Fire truck would still be acquired, however, via General Fund monies allocated to Police radios. Staff request ed the City Council approve the removal of the Fire truck and the addition of Police radios under the Amended ARPA Plan.
Discussion : None.
Action Taken : City Council approve d the amended American Rescue Plan Funds (ARPA) plan as outlined in the Director of Finance ’s June 24, 2024 report; authorize d the Finance Director to amend the ARPA budget for all approved ARPA funds and utilize savings to offset overages within current or backup ARPA projects; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-98 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
1 7 . CONTRACT AMENDMENT: COMPUTER SUPPORT PROFESSIONAL SERVICES – F2M23-37, C2M23-34, M2M24-99
On May 8, 2023, the City Council awarded a three-year contract to Technology Systems, Inc. (TSI) for computer support services, with an option to extend for three more years. The contract was for an amount not to exceed $94,650 per year. On July 24, 2023, the City Council awarded a contract to Tyler Technologies for the acquisition and implementation of a new Enterprise Resource Planning (ERP) system. Staff sought professional services to aid in the implementation of the ERP system. TSI has provide d computer support services and customized reporting for Finance, Human Resources, and Public Works and Utilities Department. Given TSI's familiarity with the City's financial software, they were well-suited to assist with implementing the ERP system. Incorporating these additional services would raise the contract by $60,000, bringing the total contract amount to not exceed $154,650.
Discussion : None.
Action Taken : City Council approve d a First Amendment, subject to final language approval by the City Manager and City Attorney, to the computer support professional services agreement with Technology Systems, Inc. (C2M23-34) for an additional $60,000 in an amount not to exceed $154,650 through June 30, 2025; and, direct ed staff to undertake the steps necessary to finalize Council's action. ( M2M24-99 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
14 6-24 -2 4
1 8 . FY 202 4 -202 5 STATEMENT OF INVESTMENT POLICY – F2M2-50, M2M2 4-100 The City Council annually adopts a formal Investment Policy pursuant to Government Code Section 53646(a)(2) which serves as a guide for the Treasurer to determine what types of investments, terms, and amounts are appropriate for the City to invest idle cash throughout the fiscal year. Consequently, staff requested City Council approval of a Statement of Investment Policy for Fiscal Year 2023-2024.
Public Comment: Lewis McCAMMON , 105 N. Cordova St., made comments regarding the market yield of investments and the rate of return on investments.
Discussion : None.
Action Taken : City Council approve d that certain Investment Policy document for the City of Alhambra entitled, City of Alhambra Statement of Investment Policy - Fiscal Year 202 4 - 202 5 , on file in the City Clerk ’s Office as F2M2-50 and by this reference incorporated herein and made a part hereof as though fully set forth herein, which document supersede d and replace d that certain document entitled City of Alhambra Statement of Investment Policy - Fiscal Year 202 3 -202 4 ; and, authorize d the Director of Finance to take any and all actions necessary to implement said Investment Policy. ( M2M2 4-100 ) Vote: Moved: ANDRADE-STADLER Seconded: MALONEY
Ayes: MAZA, LEE, MALONEY, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
19 . APPROVAL OF BUDGET AMENDMENT – F2M23-17, M2M24-101 Occasionally, the City will restructure and reorganize existing staffing structures in order to provide improved operations, functions, and customer service. Staff proposed to replace one part-time Librarian with a full-time position to address the significant size and scope of the City ’s document digitization and conversion project. The position would speed up processing times, allow for smaller scanning projects across departments, and reduce staff turnover. The full-time Librarian would develop digital organizational structures to improve information access and provide expert training on document preservation to staff. Staff sought City Council approval to amend the FY 2024 -25 Adopted Budget by appropriating funds from the General Fund to create one full-time Librarian position while removing one part-time Librarian position.
Discussion : None.
Action Taken : City Council approve d a budget amendment for Fiscal Year 2024-25 to replace one part-time Librarian with a full-time position; appropriate d funds in the amount of $79,000 from the General Fund; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-101 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 0 . CONTRACT AMENDMENT: WIRELESS MOBILE SERVICES AGREEMENT WITH T- MOBILE – F2M22-6B, C2M22-60, M2M24-102
15 6-24 -2 4
On November 14, 2022, the City Council approved an agreement with T-Mobile USA, Inc. for Connecting Heroes Program wireless mobile services through May 2023 for an amount estimated at $16,647 annually. On May 22, 2023, the City Council approve an Amendment to the Agreement for an amount not to exceed $19,800 and to extend the agreement through August 11, 2024. The Alhambra Police Department requested to expand and extend T-Mobile wireless mobile services to include Aircards, which was a cellular data modem that connect ed the Mobile Data Computers and allow ed access to various platforms and applications such as Spillman used in the police vehicles. Estimated costs were $12,250 annually, which was less than the cost for the same service currently being provided to the Police Department by Verizon. The pricing for T-Mobile was based off the NASPO ValuePoint Contract with the State of Utah for wireless data, voice and accessories which was effective through May 22, 2025 , with one two-year option to extend. Per Section 3.36.080(B)(3) of the Alhambra Municipal Code, the City h as the option to purchase service through a cooperative agreement to obtain competitive pricing.
Discussion: None.
Action Taken : City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement between the City of Alhambra and T-Mobile USA, Inc. (C2M22-60) for wireless mobile services for an amount not to exceed $32,000 annually and extend ed the agreement through May 22, 2025; authorize d the City Manager to execute any additional documentation to extend the contract through 2027 subject to satisfactory firm performance and future budget allocations; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-102 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 1 . RESOLUTION DECLARING A PORTION OF CITY OWNED PROPERTY UPON WHICH THE WEST SAN GABRIEL VALLEY YMCA EXISTS AS EXEMPT SURPLUS LAND;
APPROVING AN AGREEMENT TERMINATING CONCESSION AND TRANSFERRING PROPERTY TO ACCOMMODATE CONSTRUCTION OF A DOG PARK; DETERMINING
THE TRANSFER OF PROPERTY AND CONSTRUCTION OF A DOG PARK IS EXEMPT FROM CEQA – F2M11-36, F2M18-35, R2M24-26 , RFP2M24-13, M2M24-103 The City of Alhambra was the fee owner of the property located at 401 Corto Street, Alhambra, California 91801, APN 5347-028-904 (the “Property ”). The City and the West San Gabriel Valley YMCA entered into a concession agreement (the “Agreement ”) in 1988 to allow the YMCA to construct and operate a YMCA recreational facility open to the general public. The YMCA subsequently constructed and has since operated such a facility on the western portion of the Property. The eastern portion of the Property was improved with a small below-grade parking area that was not currently used by the YMCA. The City now wished to construct a dog park on the eastern portion of the Property. That location was particularly suited for such a use as it was surrounded by the YMCA building to the West, a lowered railroad right of way to the North, a golf course driving range to the East and a large public parking lot to the South.
The City also ha d funding for such a park — but the funding must be utilized in the next year.
Due to the exclusive use rights held by the YMCA by virtue of the Agreement, the City was not able to utilize the eastern portion of the Property for a dog park. The YMCA was willing to terminate the Agreement, but wishe d to remain in operation. Accordingly, the YMCA would terminate the Agreement and relinquish any and all interest in the eastern portion of the Property in exchange for the City transferring the western portion of the Property to the YMCA, along with a one-time payment of $203,810. The payment was intended to compensate the 16 6-24 -2 4
YMCA for the value of the loss of the eastern portion of the property (which they had the use of through 2083 under the Concession Agreement). The transferred property would be subject to a use covenant — the same covenant that exist ed in the current Agreement, limiting the use to a recreational facility open to the general public. Government Code Section 54221(f)(1)(C) allow ed a City to transfer property as exempt surplus land, without offering the property to housing developers or recreational entities, when the property was being exchanged for City purposes. Exchanging the fee interest in the western portion of the site for a release of the lease rights held by the YMCA would allow the City to construct the public dog park. Without this exchange, the City would not have access to the Property until the end of the term of the Agreement. The proposed resolution would satisfy the requirements of the Government Code concerning transfers of public land. The transfer must also be approved by the California Department of Housing and Community Development. During the pendency of that approval, City staff requested authority to release a request for proposals for design services for the dog park so as not to lose time in furthering the project.
Public Comment :
1) Lewis McCAMMON, 105 N. Cordova St., distributed a handout which is on file in the City Clerk ’s office. He spoke regarding the intended use of the parking lot, the past use of the property across the street on Corto St. as veteran ’s housing, and the need for more affordable housing.
2) Katie CHAN spoke in favor of the dog park but expressed various concerns regarding the use of a parking lot and suggested converting the area into a greenspace that would be more comfortable for dogs.
3) Xana HERMOSILLO , via Zoom, spoke in favor of the dog park and spoke regarding the success of the temporary dog park on the site.
Discussion : Councilmember MALONEY expressed support of the dog park and thanked fellow subcommittee member Councilmember Andrade-Stadler as well as staff for creating the agreement for the dog park project.
Action Taken : City Council, by one motion, took the following actions:
1. Adopt ed Resolution No. R2M24-26 entitled: A Resolution of the City Council of the City of Alhambra declaring a portion of city owned property upon which the West San Gabriel Valley YMCA exists as Exempt Surplus Land pursuant to California Government Code Section 54221(F)(1)(C) which include d a determination that the transfer of property and construction of a dog park was exempt from CEQA pursuant to CEQA guidelines sections 15060(c)(2),15061(b)(3) and 15303 and as needed direct ed City staff to submit the resolution and all required documentation to the California Department of Housing and Community development for review; and,
2. Approve d an Agreement Terminating Concession and Transferring Property in a form subject to final language approval by the City Manager and City Attorney and authorize d the City Manager to undertake those actions necessary to effectuate the Agreement once HCD has approved the exempt surplus land determination; and,
3. Authorize d distribution of a Request for Proposals (RFP2M24-13) for design services for the dog park . ( M2M24-103 )
Vote: Moved: ANDRADE-STADLER Seconded: MALONEY
Ayes: MAZA, LEE, MALONEY, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
17 6-24 -2 4
2 2 . AWARD CONTRACT: PROFESSIONAL CONSULTING SERVICES TO PREPARE OBJECTIVE DESIGN STANDARDS AND DESIGN GUIDELINES – F2M24-42, RFP2M24- 10, C2M24- 42 , M2M24-104
On April 22, 2024, the City Council authorized the distribution of a Request for Proposals to prospective firms and consultants to provide professional consulting services to assist the City with updating and developing objective design standards and design guidelines for residential, commercial, and mixed-use projects. In response to the RFP, the City received four proposals by the May 30, 2024 deadline. Staff evaluated all proposals, interviewed three consultants and selected RRM Design Group as the most qualified consultant. RRM Design Group has developed objective design standards and design guidelines for numerous jurisdictions throughout California, including several for cities within the San Gabriel Valley. Additionally, RRM has an established working relationship with the City of Alhambra after having worked on the City ’s General Plan Update beginning in 2015 and the City ’s comprehensive Zoning Code Update beginning in 2020. Based on RRM Design Group ’s pricing, services proposed, qualifications, and experience, Staff recommend ed awarding a contract to RRM Design Group for the duration of the project, through December 2025.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and the City Attorney, to RRM Design Group in an amount not-to-exceed $417,450 for professional consulting services through December 2025 (or completion of the project) to assist the City with updating and developing objective design standards and design guidelines for residential, commercial, and mixed-use projects; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-104 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 3 . AWARD CONTRACT: PROFESSIONAL CONSULTING SERVICES TO ASSIST IN MANAGING THE IMPLEMENTATION PROGRAMS CONTAINED IN THE 2021-2029 HOUSING ELEMENT – F2M24-27, RPF2M24-4, C2M24-43, M2M24-105 On February 26, 2024, the City Council authorized the distribution of a Request for Proposals to prospective firms and consultants to provide professional consulting services to assist in managing the implementation programs contained in the 2021-2029 Housing Element. In response to the RFP, the City received six proposals by the April 18, 2024 deadline. Staff evaluated all proposals, interviewed three consultants and selected Environmental Science Associates (ESA ) as the most qualified consultant. ESA has provided Housing Element consulting for various cities and is proposing to work alongside Veronica Tam & Associates and BAE Urban Economics to provide additional support and strategic guidance throughout the implementation process. ESA has recent experience providing Housing Element services for several jurisdictions throughout the State. Based on ESA ’s pricing, services proposed, qualifications, and experience, s taff recommend ed awarding a contract to ESA for the duration of the project, through October 31, 2029.
Discussion : None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and the City Attorney, to Environmental Science Associates to provide professional consulting services, in the amount of $2,456,634 over five years, to assist in 18 6-24 -2 4
managing the implementation programs contained in the 2021-2029 Housing Element; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-105 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 4 . AWARD OF CONTRACT TO THE REGENTS OF THE UNIVERSITY OF CALIFORNIA – F2M5-77, C2M24-44, M2M24-106
As a paramedic provider, the City of Alhambra Fire Department was required to meet specific mandated training and maintain a quality improvement system. The agreement with the Regents of the University of California on behalf of the UCLA Center for Prehospital Care allow ed the City of Alhambra Fire Department to meet the necessary mandates and maintain services to the community as a paramedic provider. The Fire Department has utilized these services since October 2010 to maintain the certifications and licenses of Fire Department paramedics and emergency medical technicians to continue to deliver quality patient care to the community. The Regents of the University of California has continue d to provide satisfactory services to the Fire Department. The current contract was set to expire on June 30, 2024. The Regents of the University of California agreed to enter into a new contract at the existing rate, with an annual increase not to exceed 5% to account for inflation and wage increases. The Fire Department would like to continue to work with The Regents of the University of California as the contract provides savings to the City and the support services by The Regents of the University of California are highly specialized and essential to the City ’s fire operations. Therefore, staff recommend ed the City Council award the five-year contract and waive the bid process pursuant to Alhambra Municipal Code Section 3.38.050.
Discussion : None.
Action Taken : City Coun c il approve d an agreement, subject to final language approval by the City Manager and City Attorney, with the Regents of the University of California, on behalf of the UCLA Center for Prehospital Care for continuing education programs and quality control services for five years through June 30, 2029 at a cost not to exceed $330,349 .86, although the City Manager can terminate on 60 days ’ notice at any time; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-106 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 5 . AWARD CONTRACT: FIRE STATION 73 KITCHEN REMODEL PROJECT – F2M23-49, N2M23-61, N2M24-25, C2M24- 45, M2M24-107
On September 25, 2023, the City Council approved the distribution of a Notice Inviting Bids for the Fire Department ’s Station 73 Kitchen Remodel Project. On May 9, 2024, the City Clerk received six bids for this project ranging from $155,000 (Estate Design & Construction) to $299,347 (Ambit Construction & Design Inc.). Estate Design & Construction submitted the lowest bid. However, during the bid evaluation process it was discovered that Estate Design & Construction did not perform similar work in the past, as required per the Notice Inviting Bids. Therefore, the bid from Estate Design & Construction was deemed non-responsive. The second lower bidder, First Trade LLC dba YMC was deemed the lowest responsive bidder. 19 6-24 -2 4
Staff reviewed the bid submitted by First Trade LLC dba YMC and found it to be in compliance and conformance with the project specifications.
Discussion: None.
Action Taken : City Council determine d that the bid received from Estate Design & Construction is non-responsive; award ed a contract, subject to final language approval by the City Manager and City Attorney, to First Trade LLC dba YMC in the amount of $165,000 for the Alhambra Fire Department Station 73 Kitchen Remodel Project; determine d the project is exempt from CEQA pursuant to CEQA guidelines section 15301; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-107 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 6 . ACCEPTANCE OF A GRANT FROM THE UNITED STATES BUREAU OF RECLAMATION UNDER THE WATERSMART SMALL-SCALE WATER EFFICIENCY GRANT PROGRAM – F2M24-18, M2M24-108
On January 8, 2024, City Council approved Resolution No. R2M24-1 enabling the submittal of a grant application to the United States Bureau of Reclamation ’s WaterSMART Grant Program for small-scale water efficiency projects that seek to conserve and better manage water supplies. On May 23, 2024, staff was notified that the City was selected to receive a grant of $100,000 under the WaterSMART Small-Scale Water Efficiency Grant Program. The project would replace approximately 458 water meters with Advanced Meter Infrastructure (AMI) equipment at various locations in the City and purchase an online customer portal software program. As required by the grant program, the City would contribute $111,115 in matching funds towards the project, which shall be covered by the Water Fund (Fund 401). The grant project advance d the citywide, multi-year water meter replacement program identified in the Capital Improvement Plan.
Discussion: None.
Action Taken : City Council accept ed a grant in amount of $100,000 from the United States Bureau of Reclamation under the WaterSMART Small-Scale Water Efficiency Grant Program; appropriate d revenue and expenditure funds; authorize d the City Manager, or designee, to execute all documents related to grant implementation; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-108 ) Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 7 . TREASURER ’S REPORT – F2M24-1
Public Comment: Lewis McCAMMON, 105 N. Cordova St., reiterated his previous comments regarding the City ’s investment policies.
Discussion: None.
20 6-24 -2 4
Action Taken : City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of May, 2024, listing all of the City's investments as of May 31, 2024.
Vote: Moved: ANDRADE-STADLER Seconded: MALONEY
Ayes: MAZA, LEE, MALONEY, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
2 8 . PERSONNEL ACTIONS – F2M2 4 -2
Discussion : None.
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated June 24 , 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
29 . DEMANDS – F2M24-1
Discussion: None.
Action Taken : City Council approve d as submitted Final Check List (248813 thru 249000 ) in the amount of $ 1,889,688.65 for the period ending May 9, 2024 and Schedule of Wire Transfers in the amount of $ 2,797,658.24 for the week ending May 10 , 2024; Final Check List (8969 thru 8999 ) in the amount of $ 1,625.85 for the period ending May 13 , 2024; Final Check List (249001 thru 249160 ) in the amount of $ 633,808.71 for the period ending May 16 , 2024 and Schedule of Wire Transfers in the amount of $2,037,160.94 for the week ending May 17, 2024 ; Final Check List (249162 thru 249305 ) in the amount of $ 1,594,266.29 for the period ending May 24 , 2024 and Schedule of Wire Transfers in the amount of $2,781,770.75 for the week ending May 24, 2024 ; and Final Check List (249306 thru 249306 ) in the amount of $ 730.12 for the period ending May 2 3 , 2024 .
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
3 0 . ADOPTION OF AN URGENCY ORDINANCE AMENDING AND SUPERSEDING ORDINANCE NO. O2M23-4815 TO ADD CERTAIN CONFIDENTIAL CLASSIFICATIONS
AND APPROVAL OF CLASS SPECIFICATIONS FOR SENIOR MANAGEMENT ANALYST AND PAYROLL TECHNICIAN – F2M24-2, O2M24-4830, M2M24-109 Staff proposed the creation of a New Senior Management Analyst Classification and Payroll Technician Classification - A new Senior Management Analyst and Payroll Technician position would provide the Finance Department with skilled technical personnel. Recently, the Senior Management Analyst and Payroll Technician classifications were approved by the City Council through the adoption of the Fiscal Year 2023-2025 Budget, Mid-Year Budget, and Revised 21 6-24 -2 4
Fiscal Year 2023-2025 Budget. Both newly created classifications would provide the department with increasingly skilled personnel possessing a tiered level of knowledge and experience and also provide growth opportunities for employees through these journey level positions. Additionally, in accordance with the City Council ’s approval of budgetary position changes in the original Fiscal Year 2023-2025 Adopted Budget, Mid-Year Budget presentation and Revised Fiscal Year 2023-2025 Budget, staff proposed the following changes: a ddition of a Senior Management Analyst position in the Finance Department; removal of a previously budgeted Executive Assistant – Human Resources position; a ddition of a Management Analyst – Risk Management position in the Human Resources Department; a ddition of a Management Analyst – Budget position in the Finance Department; an d, a ddition of a Payroll Technician in the Finance Department . An urgency ordinance memorializing these changes was necessary in order to allow for the immediate recruitment of the newly approved budgeted positions and to provide various departments with much-needed expertise and support.
Discussion: None.
Action Taken : City Council, by one motion, took the following actions:
1. Adopt ed by a 4/5 th vote of the City Council the following urgency ordinance entitled:
Ordinance No. O2M24-4830 : An Urgency Ordinance of the Alhambra City Council amending and superseding Ordinance No. O2M23-4815 to add certain Confidential Classifications
after which such ordinance shall go into effect immediately; and,
2. Approve d the classification for Senior Management Analyst and Payroll Technician and approve the inclusion of the classifications within the City of Alhambra Classification Plan ; and,
3. Direct ed staff to undertake the steps necessary to finalize Council ’s action . (M2M 24- 109 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, LEE, ANDRADE-STADLER, PÉREZ
Noes: NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M24-4
1) Jennifer NG thanked Councilmember Maza for his term as Mayor and his accomplishments, praised Council for their receptiveness to the community, and offered support to Mayor Pérez and Vice Mayor Lee in their new terms. She went on to speak regarding guidelines for homes she wished to become a part of the Historic Preservation guidelines, requested updates on the H istoric R esources G roup , and requested updates on the Historic Preservation Ordinance as it would specifically relate to aging residents who wished to more expediently list their homes as historic properties . She also expressed support for the Dog Park. 2) Marisol GRIER thanked Council for their work , read a letter on behalf of Ms. Sue Peacock who sought historical status for her home addressed to City Manager Binnquist, and read the response from Ms. Binnquist . She echoed Ms. Ng ’s comments regarding aging residents who wished to participate in the Historic Preservation Ordinance but were concerned with the projected timeline for approval and implementation within their lifetimes. 22 6-24 -2 4
Mayor PÉREZ requested Ms. Binnquist reach out to the Historic Resources Group regarding their progress.
3) Chris OLSON congratulated Mayor Pérez and Vice Mayor Lee on their appointments. She went on to speak regarding the former home of Frances Carl Story and his history in Alhambra and Southern California. She went on to speak to the need for the completion of the Historic Preservation Ordinance and requested the Story home for landmark designation and a Mill ’s Act contract.
4) Jeffrey GOMEZ, 115 S. Meridian Ave., spoke regarding his experience repairing automobiles, older ordinances which prohibit mobile auto mechanics both in city boundaries and outside city boundaries, and the need to update the ordinances which are out of date regarding business licenses for specific trades such as auto mechanics who may want to operate their businesses in and out of the city.
5) Lewis McCAMMON, 105 N. Cordova St., spoke regarding the history of the Historic Preservation Ordinance and the original timeline proposed by the Historic Resources Group for community meetings. He continued to speak regarding Item No. 21 and the agreement between the City and the YMCA .
6) Xana HERMOSILLO, via Zoom, asked for an update to her request to be appointed to the Environmental Sustainability Commission. Councilmember MAZA stated that he had not received any emails from Ms. Hermosillo , and provided his email address for clarification.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M2 4 -7 Councilmember ANDRADE-STADLER referred to public comments made by Mr. Gomez and business licenses for mobile businesses such as auto repair services and requested additional information from Community Development Director HO.
Councilmember MAZA again congratulated Mayor PÉREZ and Vice Mayor LEE for their appointments.
Vice Mayor LEE also requested more information regarding Mr. Gomez ’s public comment and requested an agendized discussion. Councilmembers ANDRADE-STADLER, MAZA, and Mayor PÉREZ agreed to a future discussion regarding business licenses regulations in Alhambra. Ms. LEE went on to read a prepared statement regarding corrections to comments made by Ms. Pérez on March 11, 2024.
Mayor PÉREZ reported that she drafted a letter in support of SB278 legislation regarding elder abuse through online scams. She went on to announce the July 4 th Celebration, movies and concerts at Alhambra Park, and advised the public to continue to view the City webpage for more event details.
ADJOURNMENT : At 9:15 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned the meeting to the next regular meeting of the Alhambra City Council is scheduled for Monday, July 22, 2024 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK
by
BRIANNA LAMB MCCARTHY
ASSISTANT CITY CLERK