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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
JULY 22, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
July 22, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Andrade-Stadler, Pérez
FLAG SALUTE: Led by Mayor Pérez
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native p eoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are remin ded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIAL
1. COMMENDATIONS: ENVIRONMENTAL SCHOLARSHIP AWARD RECIPIENTS – F2M24-3
Mayor Pérez and City Council wish to commend the recent winners of the Third Annual Environmental Scholarship Award. Republic Services joined with the City of Alhambra to award five scholarships of $1,000 to Alhambra students. Each finalist submitted an essay based on the theme of environmental stewardship and acknowledged the power of future generations to innovate greener living standards, an environmentally sound economy, and an environmentally sustainable lifestyle. The City of Alhambra is pleased to congratulate Alhambra students Cherry Ni , Kiara Cam and Sebastian Gonzalez for their achievements and for inspiring others through their dedication to the conservation of our planet. Mayor Pérez will present commendations to the scholarship award recipients.
PUBLIC HEARINGS
2. CONSIDERATION OF AN URGENCY ORDINANCE ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858 EXTENDING A TEMPORARY MORATORIUM
ON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR ANY SELF -STORAGE PROJECT IN THE CITY – F2M23-7, N2M24-79, O2M24-4832, O2M23-4816, M2M24-111
At the July 24, 2023 City Council meeting, the City Council adopted an urgency ordinance placing a temporary moratorium on the issuance of permits or entitlements for any self - storage projects in the City, exempting two specific projects whose entitlements were already being processed by the City (2121 Orange and 1146 South Meridian). On August 28, 2023, the City Council voted to extend the Moratorium, to be effective until July 22, 2024. The reasons for the moratorium and its first extension are set forth in Ordinance No.
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O2M23-4816. Staff has prepared regulations governing the establishment of self-storage businesses and the Planning Commission has made recommendations for some modifications. The Council considered the new regulations on June 24, 2024, made further modifications and introduced the ordinance for first reading. A second reading and possible adoption is scheduled for July 22, 2024. If adopted, the new regulations would take effect 40 days later. The current moratorium will expire at the end of July 22, 2024, so a further extension is needed before any new regulations will take effect. The extension will last for an additional year, unless the new regulations are adopted, in which case the moratorium will expire on the date the new regulations go into effect. A report detailing the intended course of action by staff has been available in the City Clerk’s office since July 11, 2024.
Recommended Action: City Council take the following actions:
1. Conduct a public hearing.
2. Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") as set forth in the attached Urgency Ordinance (M2M24-111); and,
3. Consider adopting Ordinance No. O2M24-4832 by a 4/5 vote:
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALHAMBRA, CALIFORNIA, ENACTED PURSUANT TO CALIFORNIA
GOVERNMENT CODE SECTION 65858, EXTENDING A TEMPORARY
MORATORIUM ON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR
ANY SELF-STORAGE PROJECT IN THE CITY
If adopted, this ordinance will go into effect immediately extending Ordinance No. O2M23 - 4816 for a period of one year, unless regulations governing self-storage projects are adopted sooner.
3. CONSIDERATION OF AN URGENCY INTERIM ZONING ORDINANCE EXTENDING ORDINANCE NO. O2M23-4818, THE PROHIBITION ON THE ESTABLISHMENT OF
NEW FIREARMS SALES BUSINESSES AND DETERMINE THIS ACTION IS EXEMPT FROM CEQA – F2M23-7, N2M24-80, O2M24-4833, O2M23-4818, M2M24-128
At the September 25, 2023 City Council meeting, the City Council adopted an urgency ordinance placing a temporary moratorium prohibiting the establishment of new firearm sales businesses in the City. (“Moratorium”). On October 23, 2023, the City Council voted to extend the Moratorium, to be effective until September 24, 2024. The reasons for the moratorium and its first extension are set forth in Ordinance No. O2M23 -4818. Staff continues to work on permanent regulations, and has been monitoring legislation and pending litigation as to the enforceability of potential regulations. Staff anticipates bringing forward a buffer ordinance that would limit the establishment of new retail firearm sales businesses in areas near sensitive uses. In the meantime, given the duration of the moratorium, staff is also recommending that the moratorium not apply to the relocation of existing businesses within the City, provided that any such business is not proposing to expand its business. The current moratorium will expire at the end of September 24, 2024.
The extension will last for an additional year until and through July 22, 2025, unless new regulations are adopted. A report detailing the intended course of action by staff has been available in the City Clerk’s office since July 11, 2024.
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Recommended Action: City Council take the following actions:
1. Conduct a public hearing.
2. Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") as set forth in the attached Urgency Ordinance (M2M24-128); and,
3. Consider adopting Ordinance No. O2M24-4833 by a 4/5 vote:
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALHAMBRA, CALIFORNIA, ENACTED PURSUANT TO CALIFORNIA
GOVERNMENT CODE SECTION 65858, EXTENDING A TEMPORARY
MORATORIUM ON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR
ANY SELF-STORAGE PROJECT IN THE CITY
If adopted, this ordinance will go into effect immediately extending Ordinance No. O2M23- 4818 for a period of one year, unless permanent regulations governing firearms sales businesses are adopted sooner.
4. PUBLIC HEARING TO ADOPT RESOLUTION NO. R2M24-28 APPROVING GENERAL PLAN MAP AMENDMENT AMD -23-06, PLANNED DEVELOPMENT PERMIT PD -23- 43, PLANNED DEVELOPMENT PERMIT PD -23-44, PLANNED DEVELOPMENT PERMIT PD -23-45, CONDITIONAL USE PERMIT CUP -23-19, CONDITIONAL USE PERMIT CUP-23-20, TENTATIVE PARCEL MAP TPM -23-02, MITIGATED NEGATIVE
DECLARATION, AND MITIGATION MONITORING AND REPORTING PRO GRAM, AND AN ORDINANCE O2M24-4834 APPROVING ZONING MAP AMENDMENT AMD - 23-05, AT 146 SOUTH PALM AVENUE (APN: 5342 -022-033 & APN: 5342 -022-035), 127 SOUTH RAYMOND AVENUE (APN: 5342 -022-034), 132 SOUTH PALM AVENUE (APN: 5342-022-036), 2018 TEAGARDEN LANE (APN: 5342-022-053), AND 126 SOUTH PALM AVENUE (APN: 5342 -022-054) – F2M24-50, N2M24-81, O2M24- 4834, R2M24-28
This is the time and place set by Notice No. N2M24 -81 for the City Council to hold a public hearing to consider an application for the proposed Palm and Pepper Commercial Development which consists of three (3) drive -through, quick-serve food-related uses (a Starbucks®, a Raising Cane’s®, and a Panda Express®) totaling 7,053 square feet of floor area located within a 2.7 -acre site consisting of four (4) parcels. The project is requesting a General Plan Map Amendment to change the General Plan land use classification from Industrial to General Commercial, and a Zoning Map Amendment to change the Zoning classification from I (Industrial) to CMU (Commercial Mixed -Use) to facilitate the proposed development. Additionally, the project is requesting approval of applications for Planned Development Permits, Conditional Use Permits, and a Tentative Parcel Map. A Mitigated Negative Declaration (M ND) as well as a Mitigation Monitoring and Reporting Program (MMRP) have been prepared for the project. Due to the project’s requirement for a Zoning Map Amendment and General Plan Map Amendment, the City Council is the final decision -making body for all of the project’s associated applications and environmental documents. On June 3, 2024, the Planning Commission voted 5 -1 to adopt Resolution No. 24 -11 recommending the City Council approve the proposed project’s applications along with the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) prepared for the project. An in - depth description and analysis of each application associated with the proposed project
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was provided in the Planning Commission Staff Report from June 3, 2024 (Attachment 6 of staff’s July 22, 2024 report ). The City Council is now being asked to consider final approval of the various applications outlined in the title of this agenda item. As part of the consideration of the project applications, the City Council will also consider the specific recommendations provided by the Planning Commission. The Planning Commission incorporated five (5) additional conditions of approval related to the re-zoning of adjacent properties and modifications to the site design. Finally, p ursuant to the California Environmental Quality Act (CEQA), an Initial Study and Mitigated Negative Declaration was prepared for the project. The findings of the Initial Study are that the proposed project would result in less than significant impacts with the incorporation of mitigation measures.
The specific mitigation measures are discussed in detail in the Initial Study – Mitigated Negative Declaration (Attachment 4, Exhibit C of staff’s July 22, 2024 report ) and in the Mitigation Monitoring and Reporting Program (Attachment 4, Exhibit D of staff’s July 22, 2024 report).
Recommended Action: City Council:
1. Conduct a Public Hearing to receive public testimony;
2. Determine which of the Planning Commission’s recommendations to include as part of the project approval;
3. Adopt the following resolution entitled:
Resolution No. R2M24 -28: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALHAMBRA APPROVING GENERAL PLAN MAP AMENDMENT AMD - 23-06, PLANNED DEVELOPMENT PERMIT PD -23-43, PLANNED
DEVELOPMENT PERMIT PD -23-44, PLANNED DEVELOPMENT PERMIT PD - 23-45, CONDITIONAL USE PERMIT CUP -23-19, CONDITIONAL USE PERMIT CUP-23-20, TENTATIVE PARCEL MAP TPM -23-02, MITIGATED NEGATIVE
DECLARATION, A ND MITIGATION MONITORING AND REPORTING
PROGRAM TO ALLOW THE PROPOSED PALM AND PEPPER COMMERCIAL DEVELOPMENT LOCATED AT 146 SOUTH PALM AVENUE (APN: 5342 -022- 033 & APN: 5342 -022-035), 127 SOUTH RAYMOND AVENUE (APN: 5342 -022- 034), 132 SOUTH PALM AVENUE (A PN: 5342 -022-036), 2018 TEAGARDEN LANE (APN: 5342 -022-053), AND 126 SOUTH PALM AVENUE (APN: 5342 -022- 054), IN THE CITY OF ALHAMBRA
4. Direct the City Attorney to introduce and give first reading by title only, waiving further reading to the following ordinance entitled:
Ordinance No. O2M24 -4834: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA ADOPTING ZONING MAP AMENDMENT AMD -23-05 RECLASSIFYING THE ZONING ON AN APPROXIMATE LAND AREA OF 2.7 ACRES LOCATED AT 146 SOUTH PALM AVENUE (APN: 5342 -022-033 & APN:
5342-022-035), 127 SOUTH RAYMOND AVENUE (APN: 5342 -022-034), 132 SOUTH PALM AVENUE (APN: 5342 -022-036), 2018 TEAGARDEN LANE (APN:
5342-022-053), AND 126 SOUTH PALM AVENUE (APN: 5342 -022-054), IN THE
CITY OF ALHAMBRA FROM I (INDUSTRIAL) TO CMU (COMMERCIAL MIXED - USE)
which ordinance shall return for a second reading and adoption at the next Council meeting on August 26, 2024.
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PRESENTATIONS
5. APPROVAL OF UTILITY BOX PUBLIC ART AT THE SOUTHWEST CORNER OF WEST MAIN AND SOUTH FIRST STREETS – F2M24-16, M2M24-112
The Alhambra Central Business District Association and City staff worked with local business Nucleus Gallery to develop a public art opportunity at a utility box in the Downtown. The purpose of the public art is foster commu nity pride and reflect the Alhambra Community. The public art will also be appropriate for the entire community to view and complement adjacent buildings and businesses. A utility box at the southwest corner of West Main and South First Streets was identified as a location for the public art project. This utility box is owned by the City and will add public art to the Downtown street intersection. The Arts & Cultural Events Commission reviewed the proposed artwork at their May 15, 2024 meeting and they supported the project and provided positive input on the design and composition.
Recommended Action: City Council approve the utility box public art at the southwest corner of West Main and South First Streets; appropriate funds in the amount of $800 from t he Public Art Fund; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-112)
6. DECISION APPROVAL AND NOTICE INVITING BIDS FOR THE PURCHASE OF ALHAMBRA PLACEMAKING SIGNAGE – F2M24-51, F2M24-33, N2M24-89, M2M24- 114
As part of the adopted 2024 Strategic Plan, staff has worked with the Arts & Cultural Events Commission to discuss “Place Making Centers” throughout the City. Staff is recommending placement at three park locations. The suggested locations are Granada Park, Alhambra Park, and Almansor Park. On June 19, 2024, the Arts & Cultural Events Commission a pproved the “Alhambra” placemaking signs to be a part of a photo opportunity campaign throughout the City. These signs will be created to inspire residents and visitors to visit various Alhambra sites. People will be encouraged to snap a picture and post i t on social media, enjoy a picnic, or take in the views. The signs are approximately 16 feet long by 8 feet tall. Specifications and bid documentation have been completed for the Alhambra Placemaking Sign Project.
Recommended Action: City Council approve the design concept ; authorize the circulation of a Notice Inviting Bids to purchase three Alhambra Placemaking signs ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-114)
7. APPOINTMENTS TO THE 710 TERMINUS REGIONAL PLANNING TASK FORCE PER SB 710 (DURAZO) – F2M23-19, M2M24-118
On June 26, 2024, the City received notice of Caltrans and Senator Durazo’s intent to kick off the 710 Terminus Regional Planning Task Force. Pursuant to SB 710 (Durazo), the bill requires the establishment of a Task Force for the purposes of completing a report to the California Legislature on the issues of traffic and potential land use related to the State Route 710 Terminus adjacent areas, as define d. The Task Force, which includes representatives from Alhambra, Los Angeles (90032), the County of Los Angeles, Cal
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State University Los Angeles, Los Angeles County Metropolitan Transportation Authority, a business or workforce entity, a community-based organization, and Caltrans, shall meet on a quarterly basis. By December 1, 2025, the Task Force shall complete and submit a report to the Legislature, and provide an update on Alhambra’s 710 Arterial Project. As part of the process, community engagement i s expected. Based on Alhambra’s overall history and interests in relation to the 710 Terminus including the City’s proposal for an arterial conversion, staff is recommending the Council select one Councilmember and one City staff member to sit on this committee.
Recommended Action: City Council approve the selection of one Councilmember and one City staff member to represen t the City of Alhambra on the 710 Terminus Regional Planning Task Force per SB 71 0; and, direct staff as deemed appropriate. (M2M24-118)
8. INFORMATION – ALHAMBRA SISTER CITIES – F2M24-7
On April 22, 2024, the City Council requested staff provide information on Alhambra’s Sister Cities. Staff will provide background on Sister City relationships, information about Alhambra’s current Sister Cities, the non -profit Sister Cities International and what other local Cities have done in relation to Sister City programs.
Recommended Action: City Council receive and file the informational report about Alhambra’s Sister Cities and provide direct to staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 9 – 44)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
9. ACCEPTANCE OF GRANT FUNDS FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) FOR HOMELESS SERVICES – F2M24-18, M2M24-113
The SGVCOG entered into a contract with the County of Los Angeles for Measure H funding for homeless services in support of the County’s Homeless Initiative (HI) strategies to combat homelessness in the San Gabriel Valley. The SGVCOG Board recently allocated $60,000 for FY 2024-2025 from Measure H funds to support Alhambra’s needs, including supplementing existing ho melessness programs, outreach, and services to hard-to-reach populations. On October 9, 2023, the City Council accepted funds and authorized a Memorandum of Agreement (MOA) between the City and the SGVCOG to set the terms of ongoing collaboration with resp ect to addressing homelessness in Alhambra. This first Amendment to the MOA extends the term to June 30, 2025, and provides for the $60,000 allocated to be used for continued outreach in FY 2024-25.
Recommended Action: City Council authorize an Amendment to the Memorandum of Agreement with the San Gabriel Valley Council of Governments Grant in the amount of $60,000 for homeless outreach, housing navigator and case management services and emergency housing/shelter placement; authorize the City Manager to sign the Amendment to the Memorandum of Agreement; appropriate grant revenue and
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expenditure funds in the amount of $60,000; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-113)
10. AWARD CONTRACT : PURCHASE OF POR TABLE RADIOS FOR THE POLICE DEPARMENT – F2M24-6B, C2M24-46, M2M24-120
Police operations rely heavily on portable radios, which are critical for ensuring safe and effective services to the community. Police Department personnel currently use Motorola APX 6000 radios, which are no longer supported by the manufacturer. These radios were purchased over 10 years ago, have exceeded their end -of-life expectancy, are longer in production, and parts for these radios are either unavailable and/or limit ed. The Police Department’s radio systems connect to first responders with dispatchers and other public safety agencies, all who relay information via a Motorola platform. Other providers of radio systems are not viable due to limitations of technology int egration and compatibility.
Transitioning from the Motorola APX 6000 radios to the Motorola APX N70 radios, along with additional accessories would be viable for public safety communications and modernize the Police Department’s capabilities to a reliable, cutting-edge platform that can support the Department’s communication needs for years to come. Motorola has provided a quote for the purchase of the APX N70 radios, including accessories that support the function of public safety operations. Sole source p urchase is allowable per Alhambra Municipal Code section 3.36.080(B)(2).
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney to Motorola Solutions for the purchase of portable radios in the amount not to exceed $1,137,739.51; authorize the Chief of Police to execute said agreement; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-120)
11. NOTICE OF COMPLETION: ASBESTOS ABATEMENT AT THE FORMER LIBRARY SATELLITE BUILDING – 2025 SOUTH FREMONT AVENUE – F2M24-23, C2M24-23, M2M24-115
On April 8, 2024, the City Council awarded a contract to Resource Environmental Inc. in the amount of $22,000.00 to abate asbestos from the former Satellite Lib rary building located at 2025 South Fremont Avenue. There were no change orders associated with this project. Staff has inspected this project, and all work has been completed in accordance with the City’s requirements and specifications. As such, it woul d be appropriate for the City Council to accept this project as complete.
Recommended Action: City Council accept the work of Resource Environmental Inc. for the abatement of asbestos at the former Library satellite building at 2025 South Fremont Avenue as complete in the amount of $22,000; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24- 115)
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12. NOTICE INVITING BIDS: FY 2022-2023 SB1 STREET REHABILITATION PROJECT – F2M22-39, N2M24-91
Staff is proposing a Street Rehabilitation Project for FY 2022 -2023 that includes the following areas: Chestnut, Elm, Keats, Lemon, Meridian, Mimosa, Orange St., Pepper, Raymond, Stockbridge and Commonwealth. Additionally, the residential streets bound by Huntington Dr./Main Street to the north, Meridian Avenue to the east, Poplar Boulevard to the south, and Westmont Ave nue to the west are included in the project . The City’s proposed improvements include the pavement resurfacing of 20 street segments, repairs of broken and off-grade sidewalk, curb and gutter, alley approaches and ADA upgrades.
Plans and specifications have been prepared for this project. Staff reviewed the plans, which they are in conformance with the City’s standards. Once approved, these will be posted and advertised with the bid notice and bid instructions.
Recommended Action: City Council authorize the distribution of a Notice Inviting Bids for the FY 2022-2023 SB1 Street Rehabilitation Project, with bids due no later than 10:30 a.m. on September 5, 2024; and, d irect staff to undertake the steps necessary to finalize Council’s action.
13. NOTICE INVITING BIDS: SEWER MAIN REPLACEMENT PROJECT ON ALMANSOR STREET – F2M24-52, N2M24-92
The Sewer Master Plan identified the sewer main on Almansor Street at Lindaraxa Park has a lower slope and may cause the system to be surcharged during peak wet weather conditions. Therefore, it is recommended the slope of the pipe be increased so that the system does not back up and cause a spill in the future. As part of the City of Alhambra’s Utilities Department ongoing capital improvement program, this project will replace approximately 300 feet of existing 8-inch sewer main. Plans and specifications have been prepared. Staff reviewed the plans and found them to be consistent with the City’s standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Sewer Main Replacement Project on Almansor Street with bids due no later than 10:30 a.m. on September 12, 2024, and opened at 11:00 a.m. that same day.
14. AUHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR PEDESTRIAN IMPROVEMENTS – F2M24-53, F2M22-33, RFP2M24-14
On March 11, 2024, the City Council adopted the City’s Bicycle and Pedestrian Improvement Plan (Plan), which specified the prioritization of eight pedestrian improvement locations and various bicycle infrastructure improvements. To advance the City’s pedestrian priorities, and to expedite the City’s projects as shovel ready as funding agreements become available, staff is requesting authorization to solicit proposals from qualified firms for the engineering and design, including the plans, specifications, and estimates for the Plan’s eight priority pedestrian improvement locations. The pedestrian locations consist of: West Main Street and Poplar; Main Street Auto Row; Downtown Main Street; East Main Street and Chapel Avenue; Commonwealth Avenue; Fremont Avenue; Valley Boulevard; and South Alhambra. It is anticipated the City will be approved to utilize
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$14.4 million from Measure R funds for the installation of these improvements in Fiscal Year 2024-25.
Recommended Action: City Council authorize the distribution of a Request for Proposals (RFP) for Professional Engineering Design Services for plans, specifications, and cost estimates for the City’s priority pedestrian improvement projects under the City’s Bicycle and Pedestrian Improvement Plan; and , direct staff to undertake the steps necessary to finalize the Council’s action.
15. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE 2024 CDBG ADA RAMP PROJECT – F2M24-54, RFP2M24-15
Public Works Department has identified 39 ADA ramp locations for proposed improvements to enhance accessibility. Front St. and Atlantic Blvd, Glen View Dr ., and Glenaven Ave., Parkview Dr. and Glenaven Ave., Glenaven Ave. and Orange Grove Ave., Midwick Dr. and Alta Vista Dr ., Midwick Dr. and Orange Grove Ave., Warwick Rd. and Westmont Dr., Westmont Dr. and Balzac St., Warwick Rd. and Avondale Rd ., Warwick Rd. and Westboro Ave., Meridian Ave. and Alley by Ramona Rd ., La Paloma Ave. and Alley by Ramona Rd ., Pine St . and Atlantic Blvd ., Chapel Ave . and Woodward Ave ., Marengo Ave. and Shorb St., Benito Ave. and Shorb St., Florentina Ave. and Carlos Ave.
Garvey Ave . and Carlos Ave., Garvey Ave. and Ramona Rd ., and Fremont Ave. and Orange St. Additionally, construction may also include some sidewalk in thes e areas to further improve access. Funding for this project is available in the CDBG fund balance.
Recommended Action: City Council authorize the distribution of Request for Proposals for Professional Engineering Design Services for Plans, Specifications and Cost Estimate for the 2024 CDBG ADA Ramp Project with proposals due no later than 12:00 p.m. on August 19, 2024.
16. NOTICE OF COMPLETION: 2024 EMERGENCY ROOF REPAIR PROJECT – F2M24- 36, C2M24-14, M2M24-117
On March 11, 2024, the City Council ratified the award of contract to Wiltshire Urethane Foam Company for the 2024 Emergency Roof Repair Project in the amount of $367,992.00. There was one negative change order issued in the amount of $3,000.00, resulting in a final cost of $364 ,992.00. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specifications.
As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Wiltshire Urethane Foam Company for the 2024 Emergency Roof Repair Project as complete in the amount of $364,992.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-117)
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17. ACCEPTANCE OF GRANT FUNDS AND AUTHORIZATION TO DISTRIBUTE A
REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING DESIGN
SERVICES FOR THE MULTIMODAL IMPROVEMENT PROJECT ON VALLEY BOULEVARD – F2M24-55, F2M24-18, F2M22-33, RFP2M24-16, M2M24-119
On March 2, 2023, the City received notice of grant funds awarded through Congresswoman Judy Chu under Community Project Funding/ Congressional District Spending. The grant funds, totaling $1,200,000, a re administered by the Department of Housing and Urban Development. The scope of work proposed under the grant consists of pedestrian, biking, and public transit enhancements. On March 11, 2024, the City’s Bike and Pedestrian Improvement Plan (Plan) was adopted. This Plan designates Valley Boulevard as a priority pedestrian improvement location; accordingly, some of the improvements that have been addressed in the City’s Plan are being incorporated into this Multimodal Improvement Project. Specifically, bus shelters, bike parking, curb ramps, and high visibility crosswalks will be supported under these federal project funds. To advance this Multimodal Improvement Project toward construction, staff is requesting authorization to solicit proposals from qualified firms for the engineering and design, including the plans, specifications, and estimates for the Valley Multimodal Improvement Project.
Recommended Action: City Council accept grant funds in the amount of $1,200,000 from the U.S. Department of Ho using and Urban Development (HUD) Fiscal Year 2023 Economic Development Initiative— Community Project Funding grant for the Multimodal Improvement Project on Valley Boulevard; appropriate expenditures and revenues to establish the project; authorize the Ci ty Manager or designee to execute all documents related to grant implementation; authorize the distribution of a Request for Proposals (RFP) for Professional Engineering Design Services for plans, specifications, and cost estimates; and, direct staff to un dertake the steps necessary to finalize the Council’s action. (M2M24-119)
18. AWARD CONTRACT: REHABILITATION OF THE STORM DRAIN PIPES ON COMMONWEALTH AVENUE AND GRAND AVENUE – F2M24-28, N2M24-29, C2M24- 47, M2M24-121
On February 26, 2024, the City Council approved the distribution of Notice Inviting Bids for the Rehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue. On May 2, 2024, bids were opened by the City Clerk. Three bids were received, which ranged from $195,875.00 to $242,275.00. CEM Construction Corp., submitted the lowest qualified bid at $195,875.00. Staff reviewed the bid submitted by CEM Construction Corp., and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and CEM Construction Corp., for the rehabilitation of the storm drain pipes on Commonwealth Avenue and Grand Avenue in an amount not to exceed $195,875.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-121)
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19. AWARD CONTRACT: INTERIOR COATINGS OF TREATMENT VESSELS 204 A AND 204 B AT THE GROUND WATER TREATMENT PLANT – F2M24-47, N2M24 -62, C2M24-48, M2M24-122
On May 13, 2024, the City Council approved the distribution of Notice Inviting Bids N2M24- 62 for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant. On June 6, 2024, the City Clerk received and opened three bids ranging from $107,000 (Commerce Coating Services Corp.) to $137,900 (J. Colon Coating Services, Inc.). The lowest bid received was from Commerce Coating Services Corp. was rejected due to due an incomplete bid proposal. Unified Field Services Corp . was the second lowest bid in the amount of $110,600.00. Staff reviewed the bid submitted by Unified Field Services Corp. and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Unified Field Services Corp., for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant in an amount not to exceed $110,600.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct staff t o undertake the steps necessary to finalize Council’s action. (M2M24-122)
20. NOTICE OF COMPLETION: WATER MAIN REPLACEMENT PROJECT ON
WINTHROP DRIVE, WESTMONT DRIVE, NORWICH AVENUE, AND
COMMONWEALTH AVENUE – F2M22-24, C2M22-59, M2M24-123
On November 14, 2022, the City Council awarded a contract to Stephen Doreck Equipment Rentals Inc, for the Water Main Replacement Project on Winthrop Drive, Westmont Drive, Norwich Avenue, and Commonwealth Avenue in the amount of $2,054,875.00. There were two authorized change orders during the project. The change orders were to replace the water main pipe, water service line and street paving on Winthrop Avenue (from Norwich Ave. to Concord Ave.), additional concrete work, and also included various miscellaneous items credited to City. The change order decreased the total amount of the contract by $36,328.67, for a total project cost of $2,018,547.33. The project has been completed in accordance with the City’s requirements and specifications.
As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Stephen Doreck Equipment Rentals Inc. for the Water Main Replacement Project on Winthrop Drive, Westmont Drive, Norwich Avenue, and Commonwealth Avenue as complete in the amount of $2,018,547.33; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-123)
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21. NOTICE OF COMPLETION: WATER MAIN REPLACEMENT PROJECT ON WESTMINSTER AVENUE, ORANGE GROVE AVENUE & CONCORD AVENUE – F2M23-20, C2M23-14, M2M24-124
On March 27,2023, the City Council awarded a contract to Dominguez General Engineering, Inc., for the Water Main Replacement Project on Westminster Avenue, Orange Grove Avenue, and Concord Avenue in the amount of $2,630,000. There was one authorized change order during the project. The change order was to instal l one fire hydrant, two air valves, replacing gate valve, and also included various miscellaneous items credited to City. The change order decreased the total amount of the contract by $103,027.58, for a total project cost of $2,526,972.42. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Lo s Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Dominguez General Engineering, Inc., the Water Main Replacement Project on Westminster Avenue, Orange Grove Avenue, and Concord Avenue in the amount of $2,526,972.42 as complete; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-124)
22. NOTICE OF COMPLETION: AIRPORT TRACT NEIGHBORHOOD SERIES STREET LIGHTING CONVERSION PROJECT – F2M21-66, C2M22-4, M2M24-125
On January 10, 2022, the City Council awarded a contract for the Airport Tract Neighborhood Series Street Lighting Conversion Project to California Professional Engineering Inc. in the amount of not to exceed $1,293,060.50. One change order was issued resulting in a reduction of $160,036.00 to the original contract making the final cost $1,133,024.50. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of California Professional Engineering Inc. for the Airport Tract Neighborhood Series Street Lighting Conversion Project as complete in the amount of $1,133,024.50; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-125)
23. NOTICE OF COMPLETION: MAIN STREET, FOURTH STREET, AND MISSION ROAD SEWER MAIN REPLACEMENT PROJECT - PHASE 1 – F2M22-53, C2M23-48, M2M24- 126
On June 26, 2023, the City Council awarded a contract to Toro Enterprises, inc., for the Main Street, 4th Street, and Mission Road Sewer Main Replacement Project - Phase 1 in
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an amount not to exceed $3,515,580.00. There were two authorized change orders during the project. The change orders involved the installation of an additional 48-inch diameter sewer dr op manhole on Mission Rd., and also included various miscellaneous items credited to City. The change order decreased the total amount of the contract by $17,109.05, for a total project cost of $3,498,470.95. The project has been completed in accordance wi th the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Toro Enterprises Inc., for the Main Street, 4 th Street, and Mission Road Sewer Main Replacement Project – Phase 1 as complete in the amount of $3,498,470.95; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-126)
24. NOTICE OF COMPLETION: ALHAMBRA PARK BANDSHELL IMPROVEMENT PROJECT – F2M24-22, C2M24-19, M2M24-127
On March 25, 2024, the City Council awarded a contract to Sanz Construction Inc. for the Alhambra Park Bandshell Project in the amount of $85,000.00. This project has been inspected by staff, and all work has been completed in accordance with the City’s requirements and specifications. As such, it is appropriate for the City Council to accept this project as complete.
Recommended Action: City Council accept the work of Sanz Construction Inc. for the Alhambra Park Bandshell Project as complete in the amount of $85,000.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-127)
25. APPROVE CITY COUNCIL APPOINTMENTS – F2M24-46, M2M24-116
At the June 24, 2024 Council meeting, the City Council reorganized – meaning the offices of Mayor and Vice Mayor were rotated. After each reorganization of the Council, staff submits a list of the City Council’s appointments to external boards/commissions for approval to ensure the appointments stay current and to ensure that any adjustments are made, if needed.
Recommended Action: City Council vote to approve the City Council appointments to various external boards/commissions as outlined in the July 22, 2024 report by the City Clerk; and , direct staff to undertake the ste ps necessary to finalize Council’s action. (M2M24-116)
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26. RESOLUTION APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF
ALHAMBRA AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR THE SAFE CLEAN WATER PROGRAM FUNDS FOR THE MUNICIPAL PROGRAM – F2M20-21, R2M24-27, M2M24-129
Pursuant to the Los Angeles Region Safe Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), the District administers the SCW Program for the purpose of funding projects and programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District. Prior to receipt of SCW Program funds, municipalities must enter into an agreement with the District to transfer funds. The current agreement expired June 30, 2024. The District will disperse the SCW Program payment for the 2024 -25 fiscal year within 45 da ys of the signed executed agreement or within 14 days of the District’s receipt of the Annual Plan, whichever comes later. This agreement will expire at the end of the 2028-29 fiscal year. The County of Los Angeles Board of Supervisors has approved a standard template agreement for the transfer of SCW Program funds to municipalities. Up to 30% of these funds will be used to offset the cost of current stormwater programs. The remaining 70% can be used for the construction of new stormwater projects, such as the stormwater diversion and infiltration projects identified in the Stormwater Master Plan.
Recommended Action: City Council approve the Transfer Agreement between the City of Alhambra and the Los A ngeles Flood Control District (District) for distribution of Municipal Funds through the Safe Clean Water (SCW) Program; adopt authorizing Resolution No. R2M24 -27 entitled: A Resolution of the City Council of the City of Alhambra approving the Transfer Agreement between the City of Alhambra and the Los Angeles County Flood Control District for the Safe Clean Water Program Funds for the Municipal Program enabling the execution of Municipal Program Transfer Agreement; and. direct and authorize staff to undertake the steps necessary to finalize the Council’s action. (M2M24-129)
27. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2023 -2024 – F2M2-57, C2M2-46, M2M24-130
Transtech Engineers provides City Engineering Services to the Public Works Department on an as needed basis. The original contract for engineering services plan review is $200,000.00 per fiscal year. Transtech invoices the City on an hourly basis, depending on the type and amount of work performed. Due to the increased amount of Accessory Dwelling Unit plan checks during Fiscal Year 2023 -2024, Transtech was required to do work that exceeded the contract amount by $85,162.50. The cost of the additional work is offset by project and plan check revenues collected. This amendment will only cover additional work performed in Fiscal Year 2023-2024.
Recommended Action: City Council approve an amendment to the Agreement with Transtech Engineers for Fiscal Year 2023-2024 for an additional $ 85,162.50; direct the Director of Finance to increase the Purchase Order by $85,162.50 to cover the cost of the additional work; authorize the City Manager to sign the Amendment on behalf of the City Council; and, direct staff to underta ke the steps necessary to finalize Council’s action. (M2M23-130)
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28. AWARD CONTRACT: FINANCIAL MANAGEMENT SOFTWARE ANNUAL MAINTENANCE – F2M5-75, C2M24-49, M2M24-131
The Finance Department utilizes Tyler EDEN as the financial management software for the City. The EDEN system provides several crucial software/database modules, including general ledger, accounts payable, payroll, and human resources. EDEN software is licensed to the City from Tyler Technologies, Inc. and is critical to the operations of the Finance Department. Tyler Technologies, Inc. is the sole provider of software licenses, user support, software updates, and version upgrades for the EDEN product. Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Staff is recommending an award of contract to Tyler Technologies, Inc. The City is transitioning to a new Enterprise Resource Planning accounting system, scheduled to begin at the start of the next fiscal year.
Recommended Action: City Council award a professional services agreement, subject to final language approval by the City Manager and City Attorney, to Tyler (EDEN) for the annual software support, maintenance, and license agreement for the City’s Financial Management System in an amount not to exceed $71,400; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-131)
29. CONTRACT AMENDMENT: ARCHITECTURAL SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, C2M23-66, M2M24-132
On July 24, 2023, the City Council authorized an agreement with KFA LLP to provide professional architecture services for the design and development of the Alhambra Community Center. At the March 25, 2024 City Council meeting, the scope and direction of th e Alhambra Community Center was revised to include the adaptive reuse of the existing Shorb Street medical clinic’s western wing and for the architect to develop construction documents for 8,000, 12,000 and 16,000 square foot new adjacent facilities.
The terms of KFA’s original contract are such that the fee for services may not exceed $1,464,625. A first amendment to the contract must be approved and executed to allow the payment of an additional $145,000 for added scope and tasks not defined or directed when the initial contract was approved. Accordingly, this amendment requests an additional $145,000 which results in a new not to exceed sum of $1,609,625.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and KFA LLP for professional architecture services associated with the redesign of the Alhambra Community Center in an amount not to exceed $145,000; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-132)
30. APPROVAL TO AMEND CONTRACT K2M23-345 FOR ELECTRICAL SERVICES – F2M24-16, K2M23-345, M2M24-133
On July 19, 2023, the City entered into an agreement with J.G. Mendoza Electric Inc. for professional electrical services to be conducted throughout park facilities . The scope of work included electrical services to maintain and repair electrical components throughout the Parks, Almansor Court, and the Golf Course. The initial terms of contract K2M23-345
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were such that services could not exceed $38,710. A first amendment to the contract was executed in order to allow a $10,000 payment for additional tasks not originally scheduled.
The contract has now reached the $48,710 limit. An additional $38,000 is needed because the scope of work expanded and includes installation of LED lighting at the Golf Course cart barn, electrical panel upgrade at the golf course and updated LED lighting in all parks that were not originally scheduled. Additionall y, more parts and materials are needed.
Despite the adjustments, no additional budget is necessary because sufficient funding is available to accommodate the Second Amendment. This amendment brings the new total contract amount to $86,710.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and J.G. Mendoza Electric Inc., for annual professional electrical services in an additional amount not to exceed $38,000 for a total contract amount $86,710; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-133)
31. RESOLUTION APPROVING A SECOND SIDE LETTER OF AGREEMENT WITH THE ALHAMBRA CITY EMPLOYEES’ ASSOCIATION (ACEA) AND A REVISED CLASS
SPECIFICATION FOR PURCHASING TECHNICIAN AND A NEW CLASS SPECIFICATION FOR SENIOR BUILDING MAINTENANCE WORKER – F2M24-2, R2M24-24, C87-16A, M2M24-134
City staff and ACEA representatives met and conferred in good faith regarding the addition of a classification and a consolidation and revision of two existing classifications into one classification. The ACEA group is in agreement with the new and revised job specifications, salary and changes as proposed. City and ACEA reached agreement on the following: consolidation of Existing Utilities Warehouse Purchasing Technician and Purchasing Technician to a Revised and Updated Purchasing Technician Classification and Elimination of Utilities Warehouse Purchasing Technician Classification and creation of a New Senior Building Maintenance Worker Classification . A resolution approving a Second Side Letter of Agreement with ACEA and approving the revised class specification for Purchasing Technician and new class specification for Senior Building Maintenance Worker is necessary.
Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M24-24 entitled: A Resolution of the Alhambra City Council approv ing a Second Side Letter of Agreement with the Alhambra City Employees’ Association a nd approving a revised Class Specification for Purchasing Technician and a new Class Specification for Senior Building Maintenance Worker ; 2) Direct the Finance Director to make necessary budget adjustments within the Fiscal Year 2023-2025 Adopted Budget for the for the positions of Purchasing Technician and Senior Building Maintenance Worker; and , 3) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-134)
32. 2024 STRATEGIC PLAN UPDATE – F2M24-33
On April 8, 2024, the City Council approved the 2024 Strategic Plan following two special City Council meetings that were conducted to review and update the goals and objectives that were previously established in the 202 3 Strategic Plan. The 2024 Strategic Plan contains six Goals, defined: Goal 1: Enhance Public Safety; Goal 2: Improve Infrastructure
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and Mobility; Goal 3: Create a Strong Financial Base and Strong Economic Base (Economic Development); Goal 4: Enhance Transparency and Open Governance; Goal 5: Promote Sustainability; and, Goal 6: Improve Housing Opportunities. Staff will continue to present quarterly updates to the Council and will diligently work through Strategic Plan goals and individual items to enable important progress.
Recommended Action: City Council receive and file the 2024 Alhambra Strategic Plan update.
33. AUTHORIZE SITE HOST AGREEMENT WITH EV CHARGING SOLUTIONS, INC., FOR
NEW ELECTRIC VEHICLE CHARGING STATIONS AT CITY -OWNED LOCATIONS AND FACILITIES – F2M24-56, M2M24-135
In May 2023, staff identified an opportunity to participate in a regional grant application submitted by the City of Palmdale and The Energy Coalition (TEC) for the Charging and Fueling Infrastructure (CFI) grant program funded by the U.S. Department of Transportation. Staff identified and submitted potential City -owned locations including parks where (24) publicly accessible Level-2 electric vehicle (EV) charging stations could be installed with no material costs to the City. In January 2024, staff was notified by the City of Palmdale and The Energy Coalition that the application was selected for funding under the CFI program. TEC identified Electric Vehicle Charging Solutions, Inc. (EVCS) as the contractor for the CFI grant project. EVCS was one of the few selected vendors for the PPU program. TEC selected EVCS through a competitive and transparent process, consistent with Alhambra's procurement requirements per Alhambra Municipal Code section 3.36.080(B)(3). As a precondition for participation in the CFI grant project, the City of Alhambra must enter into a Site Host Agreement with EVCS for the installation, operation and maintenance of the EV charging stations. EVCS will be responsible for all material and labor costs associated with design, construction, maintenance, and operation of EV charging stations units, including electricity costs. Additionally, the agreement will generate revenue for the City at a rate of $0.05/kilowatt hour.
Recommended Action: City Council accept participation in a grant for Level 2 electric vehicle charging stations at specific City -owned locations and facilities; authorize the City Manager, or designee, to exec ute a Site Host Agreement with EV Charging Solutions, Inc., to design and implement the EV charging stations; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-135)
34. RESOLUTION APPROVING A SIDE LETTER AGREEMENT AMENDING THE
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF ALHAMBRA AND THE ALHAMBRA FIREFIGHTERS’ ASSOCIATION – F2M24-2, R2M24-30, C87- 16B, M2M24-136
Previously, the City Council approved a MOU between the City and the Alhambra Firefighters’ Association (AFA). The MOU is not set to expire until June 30, 2026. On July 10, 2024, AFA approached City representatives and proposed and requested compensation and benefit enhancements to the existing MOU. In order to retain and/or attract a high -quality workforce in this highly competitive climate, staff recommends approval of the proposed enhancements as outlined in the July 22, 2024 report of the Director of Human Resources & Risk Management. These enhancements are in alignment
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with the City Council’s goals and priorities as it pertains to retaining and recruiting quality public safety personnel and first responders. Upon City Council approval, the new compensation increases for AFA members would become effective the pay period beginning July 18, 2024 and the increased Flex Health Plan contributions would begin in August 2024.
Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M24-30 entitled: A Resolution of the Alhambra City Council approving a Side Letter of Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Firefighters’ Association ; 2) Direct the Finance Direc tor to make necessary budget adjustments with the Fiscal Year 2023 -2025 Adopted Budget to fund the compensation and benefit enhancements for these employees; and, 3) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-136)
35. RESOLUTION APPROVING A SECOND SIDE LETTER OF AGREEMENT AMENDING
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA FIRE DEPARTMENT MANAGEMENT ASSOCIATION – F2M24-2, R2M24- 31, C2M17-52, M2M24-137
Previously, the City Council approved a MOU between the City and the Alhambra Fire Department Management Association (AFPMA). The MOU is not set to expire until June 30, 2026. On July 12, 2024, AFDMA approached City representatives and proposed and requested compensation and benefit enhancements to the existing MOU. In order to retain and/or attract a high -quality workforce in this highly competitive climate, staff recommends approval of the proposed enhancements as outlined in the July 22, 2024 report of the Director of Human Resources & Risk Management . These enhancements are in alignment with the City Council’s goals and priorities as it pertains to retaining and recruiting quality public safety personnel and first responders. Upon City Council approval, the new compensation increases for AFA members would become effective the pay period beginning July 18, 2024 and the increased Flex Health Plan contributions would begin in August 2024.
Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M24-31 entitled: A Resolution of the Alhambra City Council approving a Second Side Letter of Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Fire Department Management Assoc iation; 2) Direct the Finance Director to make necessary budget adjustments with the Fiscal Year 2023-2025 Adopted Budget to fund the compensation and benefit enhancements for these employees; and, 3) Direct staff to undertake the steps necessary to fin alize Council’s action. (M2M24-137)
36. RESOLUTION APPROVING A COMPREHENSIVE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE DISPATCHERS’
ASSOCIATION (FORMERLY KNOWN AS THE ALHAMBRA POLICE DISPATCH ASSOCIATION) – F2M24-2, C2M21-51, R2M24-34
The City Council previously approved and adopted a MOU with the APDA for the term of June 24, 2021 through June 30, 2026. Since then, City representati ves and APDA members have met and conferred over various updates, revisions and clarifications to
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MOU language that has been memorialized and approved by the City Council in the form of first, second and third Side Letters of Agreement with the APDA. The c omprehensive MOU presented and outlined in the July 22, 2024 report by the Director of Human Resources & Risk Management consolidates all previously approved and agreed upon updates, revisions and clarifications. The City and APDA have mutually agreed upon the attached comprehensive MOU and all wages, hours, benefits and other terms and conditions of employment presently represented in this comprehensive MOU remain in full force and effect. A resolution approving the comprehensive APDA MOU is required.
Recommended Action: City Council adopt Resolution No. R2M24 -34 entitled: A Resolution of the Alhambra City Council approving a Comprehensive Memorandum of Understanding with the Alhambra Police Dispatchers’ Association ; and, direct staff to undertake the steps necessary to finalize Council’s action.
37. RESOLUTION APPROVING A LETTER OF AGREEMENT AMENDING THE
COMPREHENSIVE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE ALHAMBRA POLICE DISPATCHERS ’ ASSOCIATION (FORMERLY KNOW AS THE ALHAMBRA POLICE DISPATCH ASSOCIATION) – F2M24-2, R2M24- 32, M2M24-138
Previously, the City Council approved a MOU between the City and the Alhambra Alhambra Police Dispatchers’ Association (APDA). The MOU is not set to expire until June 30, 2026. On July 16, 2024, APDA approached City representatives and proposed and requested compensation and benefit enhancements to the existing MOU. In order to retain and/or attract a high -quality workforce in this highly competitive climate, staff recommends approval of the proposed enhancements as outlined in the July 22, 2024 report of the Director of Human Resources & Risk Management . These enhancements are in alignment with the City Council’s goals and priorities as it pertains to retaining and recruiting quality public safety personnel and first responders. Upon City Council approval, the new compensation increases for AFA members would become effective the pay period beginning July 18, 2024 and the increased Flex Health Plan contributions would begin in August 2024.
Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M24-32 entitled: A Resolution of the Alhambra City Council approving a Letter of Agreement amending the Comprehensive Memorandum of Understanding between the City of Alhambra and the Alhambra Police Dispatchers’ Associatio n; 2) Direct the Finance Director to make necessary budget adjustments with the Fiscal Year 2023-2025 Adopted Budget to fund the compensation and benefit enhancements for these employees; and, 3) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-138)
38. RESOLUTION APPROVING A COMPREHENSIVE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE MANAGEMENT
ASSOCIATION (APMA) AND APPROVING REVISED AND UPDATED CLASS SPECIFICATIONS FOR ASSISTANT POLICE CHIEF AND POLICE LIEUTENANT – F2M24-2, R2M24-33, C2M11-32
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The City Council previously adopted a MOU with the APMA for the period of April 16, 2020 through June 30, 2026. Since then, City representatives and APMA members have met and conferred over various update s, revisions and clarifications to MOU language that has been memorialized and approved by the City Council in the form of first, second, third and fourth Side Letters of Agreement with the APMA. The comprehensive MOU presented and outlined in the July 22, 2024 report by the Director of Human Resources & Risk Management memorializes the consolidation of all previously approved and agreed upon updates, revisions and clarifications. Additionally, City representatives presented revised and updated class specifications which includes mandated legal updates for the job requirements of Police Officers, which impact the job requirements of Assistant Police Chief and Police Lieutenant. A resolution approving the revisions and updates memorializing the comprehensive MOU and class specifications for Assistant Police Chief and Police Lieutenant is required.
Recommended Action: City Council adopt Resolution No. R2M24 -33 entitled: A Resolution of the Alhambra City Council approving a Comprehensive Memorandum of Understanding with the Alhambra Police Management Association and approving revised and updated Class Specifications for Assistant Police Chief and Police Lieutenant ; and, direct staff to undertake the steps necessary to finalize Council’s action.
39. RESOLUTION APPROVING A REVISED AND UPDATED COMPREHENSIVE
MEMORANDUM OF UNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE OFFICERS’ ASSOCIATION, SUPERSEDING RESOLUTION NO. R2M21 -29 AND
APPROVING REVISED AND UPDATED CLASS SPECIFICATIONS FOR POLICE OFFICER, POLICE CORPORAL AND POLICE SERGEANT – F2M24-2, R2M24 -29, C87-16C
The City Council previously adopted the comprehensive MOU with the APOA in 2020 and a modification to the comprehensive MOU in 2021. Since then, City representatives and APOA members have met and conferred over various updates, revisions and clarifications to MOU language that has been memorialized and approved by the City Council in the form of first, second and third Side Letters of Agreement with the APOA. The comprehensive MOU presented and outlined in the July 22, 2024 report by the Director of Human Resources & Risk Management memorializes the consolidation of all previously approved a nd agreed upon updates, revisions and clarifications. Additionally, City representatives presented revised and updated class specifications which includes mandated legal updates required of the job requirements for Police Officer, Police Corporal and Polic e Sergeant and the City and APOA have mutually agreed upon the class specifications and mutually agreed upon the updated comprehensive MOU and all wages, hours, benefits and other terms and conditions of employment presently represented in the comprehensive MOU remaining in full force and effect. A resolution approving the revisions and updates memorializing the new language in the comprehensive MOU and class specifications for Police Officer, Police Corporal and Police Sergeant is required.
Recommended Action: City Council adopt Resolution No. R2M24 -29 entitled: A Resolution of the Alhambra City Council approving a revised and updated Comprehensive Memorandum of Understanding with the Alhambra Police Officers’ Association, superseding Resolution N o. R2M21 -29 and approving revised and updated Class
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Specifications for Police Officer, Police Corporal and Police Sergeant; and, direct staff to undertake the steps necessary to finalize Council’s action.
40. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the June 24, 2024, April 22, 2024, March 25, 2024, March 11, 2024, February 26, 2024, February 12, 2024, January 22, 2024, January 31, 2022, January 4, 2022, January 3, 2022, February 4, 2021 and January 27, 2021 special meetings of the City Council; and, the January 8, 2024, January 24, 2022 and January 10, 2022 regular meetings of the City Council.
41. TREASURER’S REPORT – F2M24-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of June, 2024, listing all of the City's investments as of June 30, 2024.
42. PERSONNEL ACTIONS – F2M24-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 22 , 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
43. DEMANDS – F2M24-1
Recommended Action: City Council approve as submitted Final Check List (24307 thru 249474 and 249475 thru 249483) in the amount of $64,881.92 for the period ending May 28, 2024; Final Check List (249484 thru 249560) in the amount of $2,864,206.32 for the period ending May 30, 2024; Final Check List (249561 thru 249743) in the amount of $1,316,509.32 for the period ending June 6, 2024 and Schedule of Wire Transfers in the amount of $2,191,300.05 for the week ending June 7, 2024; Final Check List (9000 thru 9031) in the amount of $ 1,879.89 for the period ending June 10, 2024; and Final Check List (249744 thru 249909) in the amount of $1,085,017.18 for the period ending June 13, 2024 and Schedule of Wire Transfers in the amount of $907,911. 59 for the week ending June 14, 2024.
44. SECOND READING AND ADOPTION OF ORDINANCE NO. O2M24-4831 APPROVING ZONING TEXT AMENDMENT AMD -24-01 MAKING GENERAL CLARIFYING UPDATES TO THE CITY’S ZONING CODE AND DETERMINE THIS ACTION IS EXEMPT FROM CEQA – F2M20-24, O2M24-4831
After receiving staff’s presentation and public testimony at the June 24, 2024 public hearing, the City Council deliberated and determined which of the Planning Commission’s recommendations to include and gave first reading to Ordinance No. O2M24 -4831 approving a Zone Text Amendment amending various sections of the Alhambra Municipal
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Code on zoning, as well as adding new sections, to address new State legislation and clarify ambiguous provisions as well as correct typographical and fo rmatting errors and modify use allowances. At its February 26, 2024 meeting, the City Council adopted Ordinance No. O2M24-4828, which proposed minor changes to the AMC to reflect current practices, clarify confusing parts of the AMC, and bring outdated sections into compliance with State law. This ordinance is brought separately from Ordinance No. O2M24 -4828 because it proposes changes to the City’s Zoning Code, which requires review by the City’s Planning Commission. This proposed clean-up addresses items that were identified in the lead -up to and shortly after the January 22, 2024 adoption and March 2, 2024 implementation of the comprehensive Zoning Code update, including addressing new State legislation, eliminating inconsistencies, and creating greater clarity in implementing the new Zoning Code. The various items being addressed in this Municipal Code clean - up fall within two (2) broad categories: 1.) proposed amendments and 2.) proposed additions. All of the proposed amendments and additions have been r eviewed for consistency with the City’s General Plan, as required by AMC Section 23.33.080 (General Plan Consistency Required for Zoning Amendments).
The City reviewed the environmental impacts of the proposed ordinance under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). This Ordinance is not subject to further review environmental review because: (1) it will not result in a direct or reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15060(c)(2); (2) there is no possibility that this Ordinance will have a significant effect on the environment (14 Cal. Code Regs. § 15061(b)(3)); and (3) the Ordinance, by itself, do not constitute a “project” as defined in section 21065 of the Public Resources Code and the CEQA Guidelines (14 Cal. Code Regs. § 15378). It can be seen with certainty that there is no possibility that this Ordinance may have a significant effect on the environment. Staff is requesting that the City Council introduce O2M24-4831 for its second reading and adopt the ordinance.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24 -4831: AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL ADOPTING ZONING TEXT AMENDMENT AMD -24-01 AMENDING
THE ALHAMBRA MUNICIPAL CODE TO ADDRESS NEW STATE LAWS,
ELIMINATE INCONSISTENCIES, CLARIFY AMBIGIOUS PROVISIONS,
CORRECT TYPOGRAPHICAL AND FORMATTING ERRORS, AND MODIFY USE
ALLOWANCES
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter w hich is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time.
Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
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COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, August 26, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available throu gh the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on th e City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make re asonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
4 Attachment Nos. 6, 7, 8 can be viewed using the following link:
https://ca-alhambra.civicplus.com/DocumentCenter/View/5586/24-07-22-Palm-Pepper-Attachments-6-8
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