9-9-24 1
CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
2 9-9-24
CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
September 9, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Andrade-Stadler, Pérez
FLAG SALUTE: Led by Mayor Pérez
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is thr ough their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PRESENTATIONS
1. ALHAMBRA FRIENDSHIP CITY POLICY DRAFT – F2M24-7
On July 22, 2024, staff presented information about Alhambra’s Sister Cities which include: Granada, Spain; Hsin-Chuang, Taiwan, Republic of China; Sanya City, People’s Republic of China; and Kirishima, Japan. Additionally, information about Sister Cities International and an overview of neighboring Cities programs and/or policies were presented. Following the presentation, Council directed staff to look into the City of San Gabriel and City of Arcadia’s Sister City and/or Friendship Policy or Programs and provide a draft Policy for consideration of a Friendship City Program Policy for Alhambra. Staff reviewed Sister and Friendship City Policies to provide context and will report findings to the City Council as well as present a draft Alhambra Friendship Cit y Policy for Council’s consideration and comments.
Recommended Action: City Council review the draft Alhambra Friendship City Policy and provide direction to staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 2 – 11)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
2. ACCEPT QUITCLAIM DEED FROM ALHAMBRA UNIFIED SCHOOL DISTRICT TO DEDICATE A PORTION OF SHORB STREET TO CITY OF ALHAMBRA – F2M24-8, F2M22-65, D2M24-2034, M2M24-164
3 9-9-24
As part of the Shorb Community Center project, the portion of Shorb Street between 6 th Street and 7th Street will be vacated and incorporated into the community center project.
Eastbound Shorb Street will terminate around 7th Street while northbound and southbound 6th Street will have no access to Shorb Street. The underlying fee to the street belongs to the Alhambra Unified School District. The City had conversations with the School District about the project and requested that the portion of Shorb Street be dedicated to the City to facilitate the project. On July 23, 2024 the Alhambra Unified School District Board of Education approved the dedication of a portion of Shorb Street to the City of Alhambra through a quitclaim deed. Accepting the quitclaim deed will be the first step in the street vacation process which will be processed at a future date along with the Community Center project.
Recommended Action: City Council accept the quitclaim deed from the Alhambra Unified School District and authorize the City Clerk to sign the Certificate of Acceptance, direct the City Clerk to record the appropriate documents and direct staff to undertake the steps necessary to finalize the Council’s actions. (M2M24-164)
3. APPROVAL OF HELICOPTER LAW ENFORCEMENT SEVICES AGREEMENT – F2M22-46, C2M22-18, C2M24-55, M2M24-165
On May 9, 2022, the City Council approved an agreement with the County of Los Angeles to utilize air support services for non -life threatening or non-mutual aid incidents through June 20, 2027 . Currently, the Los Angeles County Sheriff’s Department is work ing internally to streamline their processes and requested a new agreement be approved by the City to cover the same services with a new 5-year term and updated FY 2024-25 rates.
In response, staff is requesting to close the current agreement (C2M22 -18) an d the Council approve a new agreement with Los Angeles County. The new agreement will be effective for a 5-year period through June 30, 2029, the scope of services will remain the same and the rates have been updated. The City will continue to be charged o n a per- minute basis based upon hourly rate set by the County Auditor-Controller each fiscal year.
Annual costs are expected to be below $25,500.
Recommended Action: City Council approve a Helicopter Law Enforcement Services Agreement between the City of Alhambra and the County of Los Angeles for as- needed, non -emergent, non-life threatening, and non -mutual aid helicopter law enforcement services for a 5 -year period, through June 30, 2029; authorize the Chief of Police to sign the contract; and, direct sta ff to undertake the steps necessary to finalize Council’s action. (M2M24-165)
4. CANCEL AWARD OF CONTRACT : PURCHASE OF ONE 7 -YARD DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT – F2M21-6A, C2M23-3, M2M24- 166
On January 9, 2023, the City Council awarded a contract to purchase a new dump truck for the Public Works Department; however, due to the California Air Resources Board's (CARB) latest regulatory emission reduction mandates, Ford Motor Company cannot provide the truck with a diesel engine option. Beginning on January 1, 2024, all state and local government fleets must ensure that 50% of their vehicle purchases are zero - emissions vehicles. By 2027, all vehicle purchases must be 100% electric. City staff is
4 9-9-24
working on a new specification for Notice Inviting Bids on an Electric Dump Truck for the Public Works Division.
Recommended Action: City Council rescind the contract with Rush Truck Centers (Contract No. C2M23-3) in the amount of $126,948.69; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-166)
5. AWARD CONTRACT: PURCHASE OF FIVE POLICE PATROL VEHICLES – F2M24- 6A, C2M24-56, M2M24-167
The FY 2024-25 budget included the replacement of police patrol vehicles. As such, staff is seeking to purchase five police patrol vehicles through a cooperative purchase agreement to replace the aging police vehicles. Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On July 28, 2024, Sourcewell opened four bids for the procurement of vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and services. Sourcewell awarded contract 091521 -NAF to National Auto Fleet Group on July 28, 2021 - a contract that does not e xpire until November 8, 2025 .
Per the Sourcewell bid specifications, police vehicles can be purchased. Staff recommends purchasing five police vehicles utilizing this option.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to National Auto Fleet Group for the purchase of five police patrol vehicles in the amount of $290,481.50 ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-167)
6. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the August 26, 2024, March 16, 2022, March 24, 2022, August 10, 2021 and September 30, 2021 special meetings of the City Council; the February 14, 2022 regular meet ing of the City Council and special meeting of the Successor Agency to the Former Redevelopment Agency; and, the February 28, 2022, March 14, 2022 , March 28, 2022 , April 11, 2022 and April 25, 2022 regular meetings of the City Council.
7. PERSONNEL ACTIONS – F2M24-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 9, 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
8. DEMANDS - F2M24-1
Recommended Action: City Council approve as submitted Final Check List (9112 thru 1939) in the amount of $1,505.90 for the period ending August 20, 2024 ; and, Final Check List (251860 thru 252030 and 252031 thru 252039) in the amount of $64,581.92 for the period ending August 28, 2024.
5 9-9-24
9. SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING THE PRIMA FACIE SPEED LIMITS IN THE CITY – F96-33, F2M14-9, O2M24-4839
The City of Alhambra’s Public Works Dep artment completed an Engineering and Traffic Survey (Speed Survey) for 88 street segments citywide and prepared the City of Alhambra 2023/2024 Engineering and Traffic Survey. The purpose of an engineering and traffic survey is to establish updated speed limits that can be legally enforced using radar at pre- determined locations. The City of Alhambra’s 2023/2024 Engineering and Traffic Survey determined that 9 segment locations are eligible for a 5 MPH reduction in the posted speed limit. These segment locat ions are outlined in the Director of Public Works & Utilities’ August 26, 2024 staff report. Adoption of an ordinance is necessary to set the speed limits on those road segments identified in the report that are outside of a residential district and are not otherwise subject to the Vehicle Code’s prima facia speed limit.
The City of Alhambra 2023/2024 Engineering and Traffic Survey can be found online here:
https://ca-alhambra.civicplus.com/DocumentCenter/View/5703/City-of-Alhambra-City-Wide-Speed-Survey-DRAFT
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24 -4839: An Ordinance of the Alhambra City Council amending Chapter 11.08 of the Alhambra Municipal Code to update prima facie speed limits in the City
10. SECOND READING OF AN ORDINANCE TO AMEND ALHAMBRA MUNICIPAL CODE (AMC) CHAPTER 2.48 OF TITLE II TO IMPLEMENT CHANGES TO PROBATIONARY PERIOD FOR EMPLOYEES – F2M24-2, O2M24-4838
Staff is requesting that the City Council introduce Ordinance No. O2M24-4838 for its second reading and adopt the ordinance. This ordinance contains a minor change to the AMC to provide City staff (with the approval of the City Council) the flexibility and ability to negotiate a different probationary period for employees when appropriate. The ordinance amends Section 2.48.120 (Probationary Period) which states “All original, reinstatement and promotional appointments shall be subject to a probationary period of one year,” to and/include “unless otherwise negotiated and memorialized in a Memorandum of Understanding with a recognized employee bargaining group.”
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24-4838: An Ordinance of the City Council of the City of Alhambra, California amending Chapter 2.48 of Title II of the Alhambra Municipal Code to implement changes to probationary period for employees
11. SECOND READING AND ADOPTION OF AN ORDINANCE TO IMPLEMENT
CALIFORNIA UNIFORM CONSTRUCTION COST ACCOUNTING PROCEDURES FOR
PUBLIC CONSTRUCTION PROJECTS, AMENDMENT TO THE ALHAMBRA
MUNICIPAL CODE REGARDING PUBLIC CONTRACT CODES AND UPDATING NON- PUBLIC PROJECTS/PROFESSIONAL SERVICES CONTRACT LIMITS – F2M24-62, O2M24-4837
6 9-9-24
The Public Contract Code specifies the procedures that public agencies must follow when they build public works projects, including limits on project costs. The California Uniform Public Constructi on Cost Accounting Act (CUPCCAA) was enacted in 1983 as an alternative to these general requirements by allowing increased bid limits as long as participating agencies follow uniform accounting standards and bidding procedures. Staff is requesting the City Council “opt in” to the provisions set forth by CUPCCAA. This will allow public projects costing $60,000 or less to be performed by negotiated contract or by purchase order. Projects costing $200,000 or less can use informal bidding procedures set forth in CUPCCAA. Projects that cost more than $200,000 must be put out to bid under formal bidding procedures. The benefits of adopting CUPCCAA will increase the purchasing limit for public agencies, simplify bidding for projects that are $200,000 or less, reduce number of formal bids based on project size, and expedite contracting for projects under $200,000.In order for the City to avail itself of the higher bid and purchasing limits, the City must formally elect to be bound by the provisions of the Uniform Pub lic Construction Cost Accounting Act, which specifies the procedures for obtaining informal bids, and to use the uniform construction cost accounting procedures adopted by the California Uniform Construction Accounting Commission. Staff is requesting the C ity Council adopt Ordinance No. O2M24-4837 and update the City of Alhambra's Purchasing Policy Limits as more specifically outlined in the Director of Finance’s August 26, 2024 staff report. Staff is requesting that the City Council introduce O2M24-4837 for its second reading and adopt the ordinance.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M24-4837: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALI FORNIA, AMENDING CHAPTER 3.36 OF
THE ALHAMBRA MUNICIPAL CODE RELATING TO THE PURCHASING OF SUPPLIES AND EQUIPMENT, CHAPTER 3.38 OF THE ALHAMBRA
MUNICIPAL CODE, RELATED TO CONTRACTS FOR CONSULTANT AND PROFESSIONAL SERVICES, CHAPTER 3.40 OF THE ALHAMBRA
MUNICIPAL CODE, RELATED TO BIDDING AND CONTRACTS FOR
PUBLIC PROJECTS, AND IMPLEMENTING THE CALIFORNIA UNIFORM
CONSTRUCTION COST ACCOUNTING PROCEDURES FOR PUBLIC
CONSTRUCTION PROJECTS
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
7 9-9-24
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, September 23, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available throu gh the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on th e City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make re asonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK