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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 23, 2024
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
September 23, 2024
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Andrade-Stadler, Pérez
FLAG SALUTE: Led by Mayor Pérez
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is thr ough their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PUBLIC HEARING
1. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41, N2M24-85, M2M24-168
This is the time and place set by Notice No. N2M24-85 for the City Council to hold a public hearing to receive community input concerning the use of funds received under the United States Department of Justice , Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The 2024 JAG funds will be used to outfit a sergeant vehicle with modernized police technology to be utilized in emergent situations.
The grant guidelines require the City conduct a public hearing to receive community input concerning the use of funds, and approval of the application and pertinent requirements.
Once the City Council designates the Chief of Police as the JAG Grant Administrator, the Chief of Police, or his designee, will be responsible for the distribution of funds, monitoring the award and submitting the required reports.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the Council should adopt Minute Order No. M2M24-168 as follows:
RESOLVED by the Alhambra City Council that this Council hereby authorizes the City Manager, or her designee, to apply for United States Department of Justice, Bureau of Justice Assistanc e -- Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds in the amount of $11,284.00 and appropriates funds in the amount of $11,284.00 in FY 2024-25 upon grant award; and,
BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby ratifies the action of the City Manager in designating the Chief of Police or Designee as the administrator for said Grant.
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PRESENTATIONS
2. EARTHQUAKE SAFETY AND ALHAMBRA EMERGENCY OPERATIONS AFTER AN EARTHQUAKE – F2M24-16
At their August 26, 2024 meeting, Council requested an information al presentation regarding earthquake safety and preparedness. Staff will present to the Council information regarding the City’s actions/response as well as community expectations after an earthquake. Information will also be presented regarding the City’s Community Emergency Response Team (CERT) Program and upcoming Safety Fair.
Recommended Action: City Council receive and file this informational report.
3. HOME OCCUPATION PERMITS – F2M24-16
At the June 24, 2024 meeting the City Council requested information regarding home occupation permits to discuss whether or not changes were needed to the existing code.
Staff will present information regarding home occupation permit forms; current regulations; types of home occupations currently allowed; mobile business licenses; and, cottage food operations/home kitchens. At this time, following a review of the newly adopted codes, and considering neighborhood impacts, staff does not recommend any changes to home occupation regulations.
Recommended Action: Receive and file or direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 4 – 26)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
4. FIRST READING OF AN ORDINANCE ADDING CHAPTER 5.92 TO THE ALHAMBRA MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR SHORT-TERM RENTALS – F2M18-35, F2M24-33, O2M24-4836
On August 26, 2024, the City Council considered an amendment to the Alhambra Municipal Code to include new regulations for short -term rentals (STRs). Following the presentation and public comment, the Council provided additional direction to add the following additional regulations: 1) Host: Host will be defined as a natural person or persons who are the owner of record on a property as illustrated on a deed or legal document. 2) Eligibility: Types of dwelling units that are eligible to be used as short-term rentals are single family residences, duplexes, condominiums, townhomes and multi - family rental units in buildings of less than 5 u nits total. 3) Building Inspection Report :
Inspections for all units were not feasible because of the amount of time needed. In lieu of an inspection, a building inspection report will be required to be submitted to the City annually to self -certify that the unit complies with regulations. Staff will be available to conduct inspections on a case -by-case basis. 4) Cap on STR Permits : A maximum number of short-term permits will be capped at 500. 5) Occupancy Limits: The maximum number of occupants for a shor t-term rental remain as originally proposed because an
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occupancy limit would be unfeasible on properties with more than three bedrooms. The current occupancy limits provide consistency and avoids disruption to existing STR operations. 6) Grace Period to Ob tain Permits: The grace period to obtain a short -term rental permit will begin March 1 st. Anticipating, the Ordinance is adopted and goes into effect January 1st, outreach efforts will be conducted to ensure that all potential applicants are informed about the process and requirements for obtaining the necessary STR permit.
The STR permit will be set to renew annually from the date that the permit was issued. 7) Appeal Process: An appeal process for a short-term rental revocation will be heard by the Planning Commission. Essentially, if a Host receives 3 violations in a 12 -month period, their permit will be revoked. The operator can appeal that revocation to the Planning Commission.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M24 -4836: An Ordinance of the Alhambra City Council adding Chapter 5.92 – Short Term Rentals - to the Alhambra Municipal Code to protect public health, safety, and welfare by ensuring that the characteristics of residential neighborhoods are preserved
which ordinance shall return for a second reading and adoption at the next Council meeting on October 14, 2024.
5. ACCEPT CALIFORNIA LIBRARY SERVICES ACT (CLSA) DISTRIBUTED FUNDS
FROM THE SOUTHERN CALIFORNIA LIBRARY COOPERATIVE (SCLC) FOR ELECTRONIC RESOURCES AND APPROPRIATE FUNDS – F2M24-17, M2M24-169
During the May 29, 204 meeting of SCLC , the administrative counc il voted to approve $365,773 in CLSA roll over funds to be allocated as one-time distribution to SCLC member libraries to use on electronic resources. Based on a population-based formula, Alhambra’s distribution is $6,428. These funds will be utilized to t he Overdrive/Libby platform to purchase e-books and e-audiobooks for the Library’s digital collection and is intended for public use. The funds will be expended in FY 2024-2025.
Recommended Action: City Council accept $6,428 from the Southern California Library Cooperative for the California Library Services Act fund distribution; appropriate revenue and expenditure funds in the amount of $6,428; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-169)
6. ACCEPT G RANT: OFFICE OF TRAFFIC SAFETY (OTS) – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM – F2M24-18, M2M24-170
Staff requests that the City Council authorize staff to accept the Office of Traffic Safety grant in the amount of $1 48,000. The goal of the Office of Traffic Safety is to reduce the number of individuals killed or injured in crashes involving alcohol or other primary collision factors through grant funding for local law enforcement agencies. The Alhambra Police Department inten ds to utilize the funding for the FY 202 4-2025 Selective Traffic Enforcement Program to enhance community safety through various enforcement and education programs. Such programs and services will include: DUI enforcement, awareness and education programs; bicycle and pedestrian safety enforcement and
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education; participation in programs such as National Walk to School Day, National Highway Traffic Safety Administration Winter & Summer Mobilizations, National Bicycle Safety Month, National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child Passenger Safety Week, and California’s Pedestrian Safety Month.
Recommended Action: City Council accept the Office of Traffic Safety Grant in the amount of $148,000.00; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-170)
7. RESOLUTION EXTENDING THE CITY OF ALHAMBRA’S OFFICIAL WELCOME AND
GREETINGS TO THE HONORABLE SHINICHI NAKASHIGE, MAYOR, AND MUNICIPAL GOVERNMENT DELEGATION OF KIRISHIMA CITY – SISTER CITY TO THE CITY OF ALHAMBRA – F2M7-80, R2M24-43
In 2007, at the initiative of former Councilmember Gary Yamauchi, the City of Alhambra established a Sister City relationship between the City of Alhambra and Kirishima City, Japan. At the July 22, 2024 City Council meeting, Councilmember Maloney requested the Council’s support to bring forward a resolution to officially welcome current Mayor of Kirishima City, the Honorable Shinichi Nakashige, and the Municipal Government Delegation from Kirishima City who will be visiting the City of Alhambra on October 25, 2024. This resolution is intended to extend the City’s official welcome and greetings to the delegation from Kirishima City.
Recommended Action: City Council adopt Resolution No. R2M2 4-43 entitled: A Resolution of the Alhambra City Council extending the City of Alhambra’s Official Welcome and Greetings to the Honorable Shinichi Nakashige, Mayor, and Municipal Government Delegation of Kirishima City – Sister City to the City of Alhambra
8. AMENDED PLAN FOR USE OF AMERICAN RESCUE PLAN ACT OF 2021 (ARPA) RELIEF FUNDS – F2M21-67, M2M24-171
On January 24, 2022, January 17, 2023, July 24, 2023, and June 24, 2024, the City Council amended the ARPA Plan to allocate funds for various critical needs. This included addressing deferred maintenance for City buildings and facilities; replacing aging Cit y equipment; and modernizing technology systems. City staff are currently managing the City’s ARPA projects, utilizing cost savings, closing inactive projects, and seeking alternative funding for any price escalations. As the Treasury’s deadline of December 31, 2024 approaches for encumbering ARPA funds, staff has reviewed the ARPA project listings and closed all inactive projects. Staff recommends reallocating $129,740 in unspent funds to the Dog Park project, increasing its total allocation to $729,740. T his action ensures that the funds are utilized effectively and prevents any potential return to the federal government. Staff further requests the Council direct the Finance Director to make the necessary budget adjustments for all approved ARPA funds and utilize savings from completed ARPA projects to offset any overages from current or backup projects.
Recommended Action: City Council approve the amended American Rescue Plan Funds (ARPA) plan as outlined in the Director of Finance’s September 23, 2024 report;
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authorize the Finance Director to amend the ARPA budget for all approved ARPA funds and utilize savings to offset overages within current or backup ARPA projects; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-171)
9. FY 2023-2024 TO FY 2024-2025 CARRYOVERS - F2M23-17, F2M24-17, R2M24-42
Staff requests that the City Council adopt a resolution approving certain fiscal year -end carryovers from fiscal year 2023-2024 to fiscal year 2024-2025 and the reappropriation of outstanding encumbrances at the close of the fiscal year 2023-2024.
Recommended Action: Council adopt Resolution No. R2M24 -42 entitled: A Resolution of the Alhambra City Council approving those certain fiscal year -end carryovers from fiscal year 202 3/24 to fiscal year 2024/25 and reappropriation of outstanding encumbrances at the close of the fiscal year 2023/24
10. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
WATER MAIN REPLACEMENT PROJECT ON CONCORD AVENUE, LA PALOMA AVENUE AND MERIDIAN AVENUE – F2M24-63, RFP2M24-22
The Utilities Department regularly installs water mains to replace aging pipelines and to improve system reliability and water quality. The four -inch cast iron water main pipes on La Paloma Avenue between Main Street and Concord Avenue and on Meridian Avenue between Main Street and Concord Avenue were installed in 1922. The six -inch cast iron water main pipe on Concord Avenue between Orange Grove Avenue and La Paloma Avenue was installed in 1923.The water main pipes have a history of breaks. These water main lines should be replaced and would greatly improve flow and firefighting capabilities in an emergency. This project replaces the existing four-inch and six-inch cast iron water mains with new 8-inch ductile iron water mains.
Recommended Action: City Council approve the distribution of a Request for Proposals for Professional Engineering Design Services for the Water Main Replacement Project on Concord Avenue, La Paloma Avenue, and Meridian Avenue with proposals due no later than 4:00 p.m. on Thursday, October 24, 2024; and, direct staff to undertake the steps necessary to finalize the Council’s action.
11. REJECT BIDS RECEIVED AND AUTHORIZE A NEW NOTICE INVITING BIDS FOR THE DESIGN AND PURCHASE OF ALHAMBRA PLACEMAKING SIGNAGE – F2M24- 51, N2M24-89, N2M24-117, M2M24-172
On July 22, 2024, the City Council approved the circulation of a Notice Inviting Bids for the Design and Purchase of Alhambra Placemaking Signage. On August 15, 2024, the City Clerk opened the two bids received. The lowest bid did not demonstrate that it would provide contract work that amounted to at least 51 percent o f the contract price. The second bid far exceeded the project budget. Therefore, staff is recommending rejecting both bids received for this project. Specifications and bid documentation for the Design and Purchase of Alhambra Placemaking Signage will be recirculated and made available on the City’s website and at the Office of the City Clerk. Bids will be due no later than
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10:30 a.m. on November 7, 2024 in the office of the City Clerk and will be publicly opened at 11:00 a.m. that same day.
Recommended Action: City Council reject the bids received in response to Notice Inviting Bids N2M24-89 for the Design and Purchase of Alhambra Placemaking Signage; authorize a new Notice Inviting Bids for the Design and Purchase of Alhambra Placemaking Signage (N2M24-117); and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-172)
12. CONTRACT AMENDMENT: ARCHITECTURAL SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, C2M23-66, M2M24-173
On July 24, 2023, the City Council authorized an agreement with KFA LLP to provide professional architecture services for the design and development of the Alhambra Community Center. KFA’s original scope of work included the demolition of the existing Shorb Street Medical Clinic building and the construction of an entirely new 25,000 square foot Alhambra Community Center building. The contract was amended on July 22, 2024 to address tasks that were not associated with the original scope of work. A second amendment is needed for scope changes that require the design of the 9,000 square foot adaptive reuse building and the design of three different sized community centers. The designs include a 17,000 square foot building to complete construction documents an d development designs to expand the building to 21,000 and 25,000 square feet. The 9,000 square foot adaptative reuse introduces analysis and complexity that requires specialized design approaches distinct from those required for a new construction buildin g. No additional budget is necessary to fund the additional services. Accordingly, this amendment requests an additional $258,210 which results in a new total contract not to exceed $1,867,835.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and KFA LLP., for professional architecture services associated with the redesign of the Alhambra Community Center to add a not to exceed sum of $258,210 to KFA’s current contract; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-173)
13. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT PROJECT ON GLENAVEN
AVENUE, ORANGE GROVE AVENUE, MIDWICK DRIVE, LA GOLONDRINA AVENUE AND ROSS AVENUE – F2M24-64, RFP2M24-23
The Sewer Master Plan identified the Sewer Replacement Project on Glenaven Avenue (from Glen View Dr. to Orange Grove Ave.), Orange Grove Avenue (from Glenaven Ave. to Midwick Dr.), Midwick Drive (from Orange Grove Ave. to West of Ramona Terrace), and at La Golondrina Avenue, and Ross Avenue as deficient in capacity. The existing 12- inch pipe is expected to be surcharged during existing and ultimate peak wet weather conditions. A portion will be surcharged during existing and ultimate peak dry weather conditions. The Master Plan recommends replacement of the existing sewer main with a larger di ameter sewer main. As part of the City of Alhambra’s ongoing Capital Improvement Program, this project will provide engineering design, plans, and preparation
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of bid specifications for the replacement of approximately 2,525 feet of existing 12 -inch sewer main with a larger capacity sewer main.
Recommended Action: City Council approve the distribution of a Request for Proposals (RFP) for Professional Engineering Design and Construction Services for the Sewer Replacement Project on Glenaven Avenue, Orange Grove Avenue, Midwick Drive, La Golondrina Avenue and Ross Avenue, with project proposals due no later than 4:00 p.m. on Thursday, October 24, 2024; and, direct staff to undertake the steps necessary to finalize the Council’s action.
14. APPROVE MOU: MTA - NATIONAL TRANSIT DATABASE – F2M3-72, C2M24 -57, M2M24-174
Staff requests that the City Council approve a Memorandum of Understanding (MOU) for collecting and reporting Alhambra ridership data for the National Transit Database for the reporting years 2020 and 2021. The City of Alhambra is required to approve the MOU between Los Angeles County Metropolitan Transportation Authority ( LACMTA) and the City and submit an invoice to the MTA prior to June 30, 2025 in order to receive payment.
Recommended Action: City Council approve a Memorandum of Understanding (MOU), subject to final language approval by the City Manager and City Attorney by and between the City of Alhambra and the Los Angeles County Metropolitan Transportation Authority for collecting and reporting data for the National Transit Database for the Report Year 2020 and 2021; direct the Director of Finance to invoice LACMTA in the amount of $227,468 for the 2019-20 Reporting Year and $260,493 for the 2020-2021 Reporting Year once the MOU is executed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-174)
15. NOTICE OF COMPLETION: ALMANSOR GYMNASIUM WINDOW REPLACEMENT PROJECT – F2M23-77, C2M24-11, M2M24-175
On February 26, 2024, the City Council awarded contract C2M24 -11 to First Trade LLC (dba YMC) for $249,500 for the Almansor Gymnasium Window Replacement Project.
There were two change orders to the project. The change orders included: Removal of a line to no longer include the Activity Room windows and Tinted glass for the north side windows and frosted glass for the ground level windows. The change orders total a reduction of $20,165, which brings the contract to $229,335. Staff has inspected this project, and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete.
Recommended Action: City Council accept the work of First Trade LLC (dba YMC) for the Almansor Gymnasium Window Replacement Project as complete in the amount of $229,335; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-175)
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16. AWARD CONTRACT: PROFESSIONAL ELECTRICAL AND HVAC SERVICES – F2M24-60, N2M24-103, C2M24-58, M2M24-176
On August 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Professional Electrical and HVAC Services to Maintain Park Facilities . On September 12, 2024, the City Clerk received two bids for the Project. The bids were: J.G.
Mendoza Electric, Inc. ($72,850.00) and Baker Electric, Inc. ($148,250.00). The bid received from J.G. Mendoza Electric is the lowest responsive bid. Staff reviewed the bid submitted by J.G. Mendoza Electric, Inc., and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council award a contract, subject to final language approved by the City Manager and City Attorney, to J.G. Mendoza Electric, Inc. in an amount not to exceed $72,850.00 for Professional Electrical and HVAC Services to maintain park facilities ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-176)
17. HUD 202 3-2024 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) – F2M7-84, M2M24-177
Each year, the City of Alhambra is required by the Department of Housing and Urban Development to prepare a “Performance Report” for the CDBG and HOME programs.
This report covers the previous fiscal year’s activities and expenditures. The report also highlights the accomplishments of the year and how the City is achieving progress with respect to the community development goals and objectives outlined in the One -Year Action Plan and the Five -Year Consolidated Plan. Staff requests that the City Council approve the 202 3-2024 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to the U.S. Department of Housing and Urban Development (HUD).
Recommended Action: City Council approve the 202 3-2024 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD as required. (M2M24-177)
18. AWARD CONTRACT: SEWER MAIN REPLACEMENT PROJECT ON ALMANSOR STREET – F2M24-52, N2M24-92, C2M24-59, M2M24-178
On July 22, 2024, the City Council approved the distribution of Notice Inviting Bids for the Sewer Main Replacement Project on Almansor Street. On September 12, 2024, bids were opened by the City Clerk. Ten bids were received, which ranged from a base bid amount of $219,579.00 to $534,164.00. GRBCON Inc. submitted the lowest qualified bid at $219,579.00. Staff reviewed the bid submitted by GRBCON Inc., and found it to be in full compliance and conformance with the project’s specifications. The Project will remove three manholes, construct two new manholes, and replace approximately 292 linear feet of existing sewer main in Almansor Street, from Woodw ard Avenue to 115 Almansor Street (south of Lindaraxa Park) at a new vertical grade.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and
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GRBCON Inc, for the Sewer Main Replacement Project on Almansor Street in an amount not to exceed $219,579.00; determine the Sewer Main Replacement Project on Almansor Street categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-178)
19. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE FY 2024-2025 SB1 STREET REHABILITATION PROJECT – F2M24-45, RFP2M24-12, C2M24-60, M2M24-179
On June 24, 2024, the City Council authorized the distribution of a Request for Proposals for Engineering Design Services for the completion of Plans -Specifications and Cost Estimates for the FY 2024 -25 SB1 Stree t Rehabilitation Project. Five proposals were received. Staff reviewed and evaluated the responding proposals and found the proposal submitted by West & Associates Engineering Inc. conforms to the RFP and received the highest rating. Consultants were rated on proposal format, understanding of work, experience with similar kind of work, qualifications of staff and performance on previous projects. Once the plans are complete , a request for Notice Inviting Bids for the construction phase of the project will be presented to City Council for consideration.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to West & Associates Engineering Inc. in the amount of $246,000.00 for Professional Engineering Design Services for Plans, Specifications and Cost Estimate for the FY 2024-25 SB1 Street Rehabilitation Project; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24- 179)
20. AWARD CONTRACT: ALMANSOR PARK GYMNASIUM EXTERIOR PAINTING PROJECT – F2M24-59, N2M24-102, C2M24-61, M2M24-180
On August 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Almansor Park Gymnasium Exterior Painting Project. On September 12, 2024, the City Clerk received nine bids for the Project ranging from $97,800 (Tom’s Construction Inc.) to $281,115 (Ambit Construction & Design, Inc.). The bid received from Tom’s Construction Inc. is the lowest responsiv e bid. Staff reviewed Tom’s Construction’s bid and found it to be in full compliance and conformance with the Project’s specifications.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Tom’s Construction Inc. in the amount of $97,800.00 for the Almansor Park Gymnasium Exterior Painting Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-180)
21. RESOLUTION APPROVING A SECOND SIDE LE TTER AGREEMENT AMENDING
THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF ALHAMBRA AND THE ALHAMBRA FIREFIGHTERS’ ASSOCIATION AND APPROVING A REVISED CLASS SPECIFICATION FOR FIRE ENGINEER – F2M24-2, R2M24-44, C87-16B, M2M24-181
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Previously, the City Council approved a MOU and a Side Letter Agreement between the City and the Alhambra Firefighters’ Association (AFA). On August 28, 2024, City staff and AFA representatives met and conferred and reached agreement on items related to probationary period for lateral firefighter paramedics and temporary overstaff/overhire of firefighter paramedics as more specifically outlined in the September 23, 2024 report by the Director of Human Resources and Risk Management. Additionally, a greement was reached regarding a revision to the class specification for Fire Engineer. Staff requests that the City Council adopt a resolution to approve the Second Side Letter with AFA and the revised Fire Engineer class specification and to direct staff t o take the necessary actions to implement the approval of the Second Side Letter and revised class specification.
Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M24-44 entitled: A Resolution of the Alhambra City C ouncil approving a Second Side Letter of Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Firefighters’ Association and approval of a revised Class Specification for Fire Engineer; 2) Approve a revised Class Specification for Fire Engineer; 3) Direct the Finance Director to make necessary budget adjustments with the Fiscal Year 2023-2025 Adopted Budget to fund the changes as proposed within the Second Side Letter Agreement with AFA; and, 4) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M24-181)
22. CONTRACT AMENDMENT: CUSTODIAL SERVICES FOR ALHAMBRA CITY HALL,
ALHAMBRA POLICE DEPARTMENT, ALHAMBRA CIVIC CENTER LIBRARY, FIRE STATION 71 & VARIOUS CITY FACILITIES – F2M22-45, C2M22-41, M2M24-182
The City entered into a three -year contract with Commercial Building Management Services for custodial services on July 1 , 2022. Amendment No. 1 was issued and became effective on October 23, 2023, amending the services being rendered at certain Parks and Recreation facilities. There was no change to the fee as part of this amendment, and all provisions remained unchanged. On September 3, 2024, the City received a Notification of Sale letter from Commercial Building Management Services. The letter states the owner is retiring and the sale of the company to Commercial Building Management, CBM. Incorporated, will become effect ive on October 1, 2024. As a result of the name change, it is appropriate to amend the existing contract.
Recommended Action: City Council approve a contract amendment to Contract No.
C2M22-41, subject to final language approval by the City Manager and the City Attorney, for custodial services to change the company name from Commercial Building Management Services to Commercial Building Management, CBM. Incorporated; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M24-182)
23. NOTICE INVITING BIDS: PURCHASE OF ONE FULLY ELECTRIC DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT – F2M24-6A, N2M24-119
Staff from the Public Works and Utilities Department use vehicles and equipment daily to maintain the City’s infrastructure and provide critical services to the residents of Alhambra.
The dump truck to be replaced has been in service for over 23 years and is diesel - powered. Maintenance and repairs exceeded the vehicle's value, and the truck has
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reached the end of its expected useful life. The City of Alhambra is working to meet California's stringent regulations in place under the California Air Resources B oard (CARB) to reduce emissions from diesel engines. Public agencies and cities must comply with rules that require the reduction of harmful pollutants, which can be achieved through cleaner technologies or the retrofitting of existing diesel equipment. Sp ecifications have been prepared, reviewed and approved for the purchase of a new electric dump truck. The Notice of Inviting Bids will be made available on the City’s website and at the office of the City Clerk.
Recommended Action: City Council authori ze the circulation of a Notice Inviting Bids for the purchase of an electric dump truck, with bids due no later than 10:30 a.m. on October 17, 2024; and, direct staff to undertake the steps necessary to finalize Council’s action.
24. TREASURER’S REPORT – F2M24-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of August, 2024, listing all of the City's investments as of August 31, 2024.
25. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the June 24, 2024, July 22, 2024, May 9, 2022, July 25, 2022, August 22, 2022 and September 12, 2022 regular meetings of the City Council; and, the May 23, 2022 regular meeting of the City Council and joint special meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority.
26. DEMANDS - F2M24-1
Recommended Action: City Council approve as submitted Final Check List (250074 thru 250243) in the amount of $ 1,699,854.66 for the period ending June 27, 2024 and Schedule of Wire Transfers in the amount of $2,072,609.89 for the week ending June 21, 2024; Final Check List (250423 thru 250440) in the amount of $4,031,799.74 for the period ending July 3, 2024; Final Check List (250664 thru 250711) in the amount of $502,911.43 for the period ending July 11, 2024 and Schedule of Wire Transfers in the amount of $2,341,297.80 for the week ending July 5, 2024; Final Check List (250562 thru 250663) for the period ending July 11, 2024; Final Check List (250712 thru 250807) in the amount of $1,738,231.02 for the period ending July 18, 2024; and, Final Check List (250808 thru 250870) in the amount of $191,359.63 for the period ending July 18, 2024 and Schedule of Wire Transfers in the amount of $2,563,402.24 for the week ending July 12, 2024.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while
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the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M24-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, October 14, 2024 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK