1 9- 23 -2 4
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
September 23 , 2024
6:0 0 p.m.
ROLL CALL: At 6:07 p.m., on Monday, September 23, 2024, the Alhambra City Council met in Council Chambers of the Alhambra City Hall.
PRESENT: LEE, MALONEY, ANDRADE-STADLER, MAZA, PÉREZ
ABSENT: NONE
Officials Present : City Manager Binnquist, Deputy City Manager Hembree, City Attorney Montes, City Clerk Myles, Director of Parks and Recreation Macias, Director of Library Services LohGuan, Chief of Police Kennedy, Chief of Fire Department Ragusa, Director of Finance Lieu, Director of Human Resources Ko, Director of Community Development Ho, Director of Public Works and Utilities Ahlen, Battalion Chief Brown, Assistant Chief of Police Fuentes FLAG SALUTE : Led by Vice Mayor Lee
LAND ACKNOWLEDGEMENT : We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/ Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/ Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PUBLIC HEARING
1. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41 , N2M24-85, M2M24-168
This was the time and place set by Notice No. N2M24-85 for the City Council to hold a public hearing to receive community input concerning the use of funds received under the United States Department of Justice, Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The 2024 JAG funds will be used to outfit a sergeant vehicle with modernized police technology to be utilized in emergent situations . The grant guidelines require d the City conduct a public hearing to receive community input concerning the use of funds, and approval of the application and pertinent requirements. Once the City Council designate d the Chief of Police as the JAG Grant Administrator, the Chief of Police, or his designee, was responsible for the distribution of funds, monitoring the award and submitting the required reports.
Opened & Closed the Public Hearing: Mayor PÉREZ opened the public hearing and as there was no one present who wished to speak, closed the same.
Discussion: Vice Mayor LEE supported the grant.
Action Taken : After receiving public testimony, the Mayor closed the public hearing and the Council a dopt ed Minute Order No. M2M24-168 as follows:
RESOLVED by the Alhambra City Council that this Council hereby authorizes the City Manager, or her designee, to apply for United States Department of 2 9- 23 -2 4
Justice, Bureau of Justice Assistance -- Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds in the amount of $11,284.00 and appropriates funds in the amount of $11,284.00 in FY 2024-25 upon grant award ; and,
BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby ratifies the action of the City Manager in designating the Chief of Police or Designee as the administrator for said Grant.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: LEE, MAZA, MALONEY, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: NONE
PRESENTATION S
2. EARTHQUAKE SAFETY AND ALHAMBRA EMERGENCY OPERATIONS AFTER AN EARTHQUAKE – F2M24-16
At their August 26, 2024 meeting, Council requested an information al presentation regarding earthquake safety and preparedness. Battalion Chief BROWN present ed information regarding the City ’s actions /response as well as community expectations after an earthquake.
The presentation is on file in the City Clerk ’s office. Director of Human Resources/Risk Manager KO , City Manager BINNQUIST, and Battalion Chief BROWN also presented information regarding the City ’s Community Emergency Response Team (CERT) Program and upcoming Safety Fair.
Discussion : Councilmember ANDRADE-STADLER stressed the importance of sharing the City ’s plans and discussed age requirements for the CERT Program and programs targeted to teens with Battalion Chief Brown. Councilmembers MALONEY and MAZA thanked staff for the presentation and making the information available to the public.
Vice Mayor LEE further discussed the plan with Battalion Chief BROWN with regards to emergency shelters for the public, methods for citywide announcements during an emergency, the public ’s ability to address emergency situations as well as their ability to seek emergency services, the specific responsibilities of Council in an emergency , and the role of CERT certified members of the public. Ms. LEE requested a separate training session for Councilmembers.
Mayor PÉREZ thanked staff for their presentation and supported Ms. Lee ’s suggestion for a training session for Councilmembers. She requested additional information regarding earthquake safety building requirements and City Manager BINNQUIST stated that staff could provide that information in Council ’s weekly newsletter.
Action Taken : City Council receive d and ordered file d this informational report.
3. HOME OCCUPATION PERMITS – F2M24- 16
Director of Community Development HO delivered a staff report. At the June 24, 2024 meeting the City Council requested information regarding home occupation permits to discuss whether or not changes were needed to the existing code. Mr. HO present ed information regarding home occupation permit forms; current regulations; types of home occupations currently allowed; mobile business licenses; and, cottage food operations/home kitchens. At this time, 3 9- 23 -2 4
following a review of the newly adopted codes, and considering neighborhood impacts, staff did not recommend any changes to home occupation regulations.
Discussion : Councilmember ANDRADE-STADLER supported staff ’s work. Vice Mayor LEE and Mr. HO discussed home occupation permits with regards to automotive repair services, actions taken that would necessitate a permit, and additional types of services offered in homes.
Action Taken : City Council r eceive d and ordered file d this informational report.
CONSENT AGENDA (Item Nos. 4 – 2 6 )
All items listed under the Consent Agenda, with the exception of Item No. 4 and 17, were considered by the City Council to be routine and were enacted by one motion.
LEE : Vice Mayor Lee recused herself from the discussion of Item No. 4 as a homeowner in Alhambra and to avoid any future conflict of interest. Ms. LEE left Council Chambers at 6:54 p.m.
4. FIRST READING OF AN ORDINANCE ADDING CHAPTER 5.92 TO THE ALHAMBRA MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR SHORT-TERM RENTALS – F2M18-35, F2M24-33, O2M24-4836
On August 26, 2024, the City Council considered an amendment to the Alhambra Municipal Code to include new regulations for short-term rentals (STRs). Following the presentation and public comment, the Council provided additional direction to add the following additional regulations: 1) Host: Host will be defined as a natural person or persons who are the owner of record on a property as illustrated on a deed or legal document. 2) Eligibility: Types of dwelling units that are eligible to be used as short-term rentals are single family residences, duplexes, condominiums, townhomes and multi-family rental units in buildings of less than 5 units total. 3) Building Inspection Report: Inspections for all units were not feasible because of the amount of time needed. In lieu of an inspection, a building inspection report will be required to be submitted to the City annually to self-certify that the unit complies with regulations. Staff will be available to conduct inspections on a case-by-case basis. 4) Cap on STR Permits: A maximum number of short-term permits will be capped at 500. 5 ) Occupancy Limits : The maximum number of occupants for a short-term rental remain as originally proposed because an occupancy limit would be unfeasible on properties with more than three bedrooms. The current occupancy limits provide consistency and avoids disruption to existing STR operations. 6 ) Grace Period to Obtain Permits: The grace period to obtain a short-term rental permit will begin March 1 st . Anticipating, the Ordinance is adopted and goes into effect January 1 st , outreach efforts will be conducted to ensure that all potential applicants are informed about the process and requirements for obtaining the necessary STR permit. The STR permit will be set to renew annually from the date that the permit was issued . 7 ) Appeal Process : An appeal process for a short-term rental revocation will be heard by the Planning Commission.
Essentially, if a Host receives 3 violations in a 12-month period, their permit will be revoked.
The operator can appeal that revocation to the Planning Commission.
Public Comment:
The following people spoke against the ordinance :
1) Reagan Canaday, 1700 Grand View Dr.
2) Richard Wong, 2517 Whitney Dr.
3) Ryuu Yu, 512 N. Stoneman Ave.
4) David Fu, 303 E. Valley Blvd #C
5) Stephen Kung, 824 S. Olive Ave.
4 9- 23 -2 4
6) Brandon Tan, 303 E. Valley Blvd.
7) Terry Quan, 303 E. Valley Blvd.
8) Ning Li and his wife, 310 S. Moore Ave., Monterey Park, spoke via Mandarin translation provided by the Language Line
9) Ki Fung Ma, 1459 Meekar Ave., La Puente, spoke via Cantonese translation provided by the Language Line
10) Eric Ma, via Zoom
11) Cordelia Colbert, via Zoom
12) George, via Zoom
The following people spoke in favor of the ordinance :
1) Shirley Tatsuno, 1408 S. Fifth St. also stated that she believed all short-term rentals should be banned.
2) Barbara Messina, via Zoom
3) John Bwarie, via Zoom, representing the Alhambra Chamber of Commerce, supported regulations but suggested making additional changes to the ordinance before final approval such as the cap on units for multifamily complexes, the number of permits allowed, and the definition of the host.
Discussion: Councilmember ANDRADE-STADLER thanked the public for their comments, acknowledged that there was a place for STR s in Alhambra due to the lack of hotels, and stressed that there was a need for regulations to prevent bad actors. She discussed the City ’s vision to expand affordable housing and discussed the overall total of STRs in Alhambra and the total capacity in overall permits with Director of Community Development HO. Ms.
ANDRADE-STADLER supported the cap of 500 permits due to the fact that it was reasonable given the estimated total of existing STRs in the City and that it would help the City move towards the goal of creating more affordable housing opportunities. She suggested that perhaps they could “grandfather ” in permits for some existing STR owners. Ms. ANDRADE- STADLER discussed the building inspection certification process with Mr. HO, discussed past police responses to STRs with Police Chief KENNEDY and City Manager BINNQUIST, and discussed responses to noise complaints with Chief KENNEDY.
Councilmember MALONEY addressed public concerns regarding STR regulation over multi- family units and condominiums and discussed the proposed prohibition of STRs in multi-family complexes of more than five units with City Attorney MONTES and Mr. HO. Mr. MALONEY suggested that rather than focusing on condominiums, that the focus of the ordinance should be to regulate multi-family apartment sites in an effort to retain potential affordable rental units.
He also supported a cap of 500 permits. Mr. MALONEY and Mr. HO discussed the revocation of permit due to 3 violations within a calendar year , the ability of residents to monitor and report STR properties within their neighborhood, STR compliance with Alhambra Municipal Building Codes, and imposing a fee for inspection of STRs or providing a list of outside inspectors for STR owners to conduct their own certified inspection. Mr. MALONEY requested further discussion of multi-family unit inspections during a Strategic Planning S ession. Mr. MALONEY addressed comments regarding the definition of “host, ” and expressed preference to keep the definition on an individual basis rather than companies with multiple properties. He reiterated Ms. Andrade-Stadler ’s comments regarding the lack of hotels in Alhambra and the demand for STR s .
Councilmember MAZA spoke to some of the benefits of STR services like AirBnB , the ability of Council to draft an ordinance which could be modified over time as new needs arise, and the needs of tourists visiting the City. Mr. MAZA and Mr. HO discussed the lack of fees collected by AirBnB revenue for the City. Mr. MAZA clarified his previous intention regarding the prohibition of permits for multi-family complexes and stated that condominium complexes would be exempt and that permits would be prohibited in multi-family apartment complexes of more than 5 units. He also addressed the definition of “host ” in the ordinance, clarifying that 5 9- 23 -2 4
the intention was to limit corporate entities converting viable rental units into STR units. He discussed the definition of “host ” as it would affect property management companies contracting with natural owners. He also discussed the cap on permits, and suggested that he would consider a higher number to accommodate existing operators. He echoed Mr. Maloney ’s comments regarding certified building inspectors and the need for independent third-party inspectors to avoid properties being non-compliant with the Alhambra Municipal Code.
Mayor P É REZ acknowledged speakers as responsible owners and operators but also acknowledged illegal cases which used STRs for operations. She emphasized the need for regulation to provide safety and high quality of life for the community as well as addressing the housing crisis. She suggested that any current owners or operators prior to the ordinance would be allowed to keep their permits, and that the cap would be set after the existing permits could be accommodated. She agreed with Mr. Maloney ’s comments regarding certified inspectors. She emphasized the need for monitoring repeated violations and discussed the process with Mr. HO and Mr. MONTES. She also discussed parking requirements with Mr.
HO.
Mr. MONTES addressed the discussion of setting a cap to permits allowed, and suggested that the ordinance could be modified to say that “the City would only issue up to a maximum of 500 active permits in any given time or such other cap as set by Council Resolution. ” This would allow flexibility for Council to change the number of permits when a more accurate count could be calculated for existing permits. Mr. MONTES also acknowledged the definition of host which would eliminate several discussed concerns regarding existing operators and clarified that should the City undertake the task of inspecting STRs then appropriate staffing changes would have to be made in a short amount of time . Mr. MALONEY, Mr. MONTES, and Mr. HO discussed the concerns regarding third party inspections and Mr. HO clarified that some requirements could be addressed in the application process. Mr. MAZA and Mr. HO acknowledged that the ordinance as written could be further adapted as needs arise. Mr.
MALONEY motioned to approve the ordinance with additional language suggested by Mr.
MONTES regarding the cap on permits. The motion was seconded by Ms. ANDRADE- STADLER.
Action Taken : City Council declare d introduced for its first reading the following ordinance entitled:
Ordinance No. O2M24-4836: An Ordinance of the Alhambra City Council adding Chapter 5.92 – Short Term Rentals - to the Alhambra Municipal Code to protect public health, safety, and welfare by ensuring that the characteristics of residential neighborhoods are preserved which ordinance shall return for a second reading and adoption at the next Council meeting on October 14, 2024.
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, MAZA, MALONEY, PÉREZ
Noes : NONE
Absent: LEE
5. ACCEPT CALIFORNIA LIBRARY SERVICES ACT (CLSA) DISTRIBUTED FUNDS FROM
THE SOUTHERN CALIFORNIA LIBRARY COOPERATIVE (SCL C) FOR ELECTRONIC RESOURCES AND APPROPRIATE FUNDS – F2M24-17, M2M24-169
During the May 29, 204 meeting of SCLC , the administrative council voted to approve $365,773 in CLSA roll over funds to be allocated as one-time distribution to SCLC member 6 9- 23 -2 4
libraries to use on electronic resources. Based on a population-based formula, Alhambra ’s distribution was $6,428. These funds would be utilized to the Overdrive/Libby platform to purchase e-books and e-audiobooks for the Library ’s digital collection and was intended for public use. The funds would be expended in FY 2024-2025.
Discussion: None.
Action Taken : City Council accept ed $6,428 from the Southern California Library Cooperative for the California Library Services Act fund distribution; appropriate d revenue and expenditure funds in the amount of $6,428; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-169 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
6 . ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY (OTS) – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM – F2M24-18, M2M24-170
Staff request ed that the City Council authorize staff to accept the Office of Traffic Safety grant in the amount of $1 48 ,000. The goal of the Office of Traffic Safety was to reduce the number of individuals killed or injured in crashes involving alcohol or other primary collision factors through grant funding for local law enforcement agencies. The Alhambra Police Department intend ed to utilize the funding for the FY 202 4 -202 5 Selective Traffic Enforcement Program to enhance community safety through various enforcement and education programs. Such programs and services would include: DUI enforcement, awareness and education programs; bicycle and pedestrian safety enforcement and education; participation in programs such as National Walk to School Day, National Highway Traffic Safety Administration Winter & Summer Mobilizations, National Bicycle Safety Month, National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child Passenger Safety Week, and California ’s Pedestrian Safety Month.
Discussion : None.
Action Taken : City Council accept ed the Office of Traffic Safety Grant in the amount of $148,000.00; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-170 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
7 . RESOLUTION EXTENDING THE CITY OF ALHAMBRA ’S OFFICIAL WELCOME AND
GREETINGS TO THE HONORABLE SHINICHI NAKASHIGE, MAYOR, AND MUNICIPAL GOVERNMENT DELEGATION OF KIRISHIMA CITY – SISTER CITY TO THE CITY OF ALHAMBRA – F2M7-80, R2M24-43
In 2007, at the initiative of former Councilmember Gary Yamauchi, the City of Alhambra established a Sister City relationship between the City of Alhambra and Kirishima City, Japan.
At the July 22, 2024 City Council meeting, Councilmember Maloney requested the Council ’s 7 9- 23 -2 4
support to bring forward a resolution to officially welcome current Mayor of Kirishima City, the Honorable Shinichi Nakashige , and the Municipal Government Delegation from Kirishima City who would be visiting the City of Alhambra on October 25, 2024. This resolution was intended to extend the City ’s official welcome and greetings to the delegation from Kirishima City.
Discussion: None.
Action Taken : City Council adopt ed Resolution No. R2M24-43 entitled: A Resolution of the Alhambra City Council extending the City of Alhambra ’s Official Welcome and Greetings to the Honorable Shinichi Nakashige , Mayor, and Municipal Government Delegation of Kirishima City – Sister City to the City of Alhambra
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
8 . AMENDED PLAN FOR USE OF AMERICAN RESCUE PLAN ACT OF 2021 (ARPA) RELIEF FUNDS – F2M21-67, M2M24-171
On January 24, 2022, January 17, 2023, July 24, 2023, and June 24, 2024, the City Council amended the ARPA Plan to allocate funds for various critical needs. This included addressing deferred maintenance for City buildings and facilities; replacing aging City equipment; and modernizing technology systems. City staff were currently managing the City ’s ARPA projects, utilizing cost savings, closing inactive projects, and seeking alternative funding for any price escalations. As the Treasury ’s deadline of December 31, 2024 approaches for encumbering ARPA funds, staff reviewed the ARPA project listings and closed all inactive projects. Staff recommend ed reallocating $129,740 in unspent funds to the Dog Park project, increasing its total allocation to $729,740. This action would ensure that the funds were utilized effectively and prevent any potential return to the federal government . Staff further request ed the Council direct the Finance Director to make the necessary budget adjustments for all approved ARPA funds and utilize savings from completed ARPA projects to offset any overages from current or backup projects.
Discussion : None.
Action Taken : City Council approve d the amended American Rescue Plan Funds (ARPA) plan as outlined in the Director of Finance ’s September 23 , 2024 report; authorize the Finance Director to amend the ARPA budget for all approved ARPA funds and utilize savings to offset overages within current or backup ARPA projects; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-171 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
9. FY 2023-2024 TO FY 2024-2025 CARRYOVERS - F2M23-17, F2M24-17, R2M24- 42 Staff request ed that the City Council adopt a resolution approving certain fiscal year-end carryovers from fiscal year 202 3 -202 4 to fiscal year 202 4 -202 5 and the reappropriation of outstanding encumbrances at the close of the fiscal year 202 3 -202 4 . 8 9- 23 -2 4
Discussion : None.
Action Taken : Council adopt ed Resolution No. R2M24-42 entitled: A Resolution of the Alhambra City Council approving those certain fiscal year-end carryovers from fiscal year 202 3 /2 4 to fiscal year 202 4 /2 5 and reappropriation of outstanding encumbrances at the close of the fiscal year 202 3 /2 4
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
10. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
WATER MAIN REPLACEMENT PROJECT ON CONCORD AVENUE, LA PALOMA AVENUE AND MERIDIAN AVENUE – F2M24- 63 , RFP2M24- 22
The Utilities Department regularly installs water mains to replace aging pipelines and to improve system reliability and water quality. The four-inch cast iron water main pipes on La Paloma Avenue between Main Street and Concord Avenue and on Meridian Avenue between Main Street and Concord Avenue were installed in 1922. The six-inch cast iron water main pipe on Concord Avenue between Orange Grove Avenue and La Paloma Avenue was installed in 1923.The water main pipes ha d a history of breaks. These water main lines should be replaced and would greatly improve flow and firefighting capabilities in an emergency. This project replace d the existing four-inch and six-inch cast iron water mains with new 8 -inch ductile iron water main s.
Discussion: None.
Action Taken : City Council approve d the distribution of a Request for Proposals for Professional Engineering Design Services for the Water Main Replacement Project on Concord Avenue, La Paloma Avenue, and Meridian Avenue with proposals due no later than 4:00 p.m. on Thursday, October 24, 2024; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
11. REJECT BIDS RECEIVED AND AUTHORIZE A NEW NOTICE INVITING BIDS FOR THE DESIGN AND PURCHASE OF ALHAMBRA PLACEMAKING SIGNAGE – F2M24- 51, N2M24-89, N2M24-117, M2M24-172
On July 22, 2024, the City Council approved the circulation of a Notice Inviting Bids for the Design and Purchase of Alhambra Placemaking Signage. On August 15, 2024, the City Clerk opened the two bids received. The lowest bid did not demonstrate that it would provide contract work that amounted to at least 51 percent of the contract price. The second bid far exceeded the project budget. Therefore, staff recommended rejecting both bids received for this project.
Specifications and bid documentation for the Design and Purchase of Alhambra Placemaking Signage would be recirculated and made available on the City ’s website and at the Office of the City Clerk. Bids will be due no later than 10:30 a.m. on November 7, 2024 in the office of the City Clerk and will be publicly opened at 11:00 a.m. that same day. 9 9- 23 -2 4
Discussion: None.
Action Taken : City Council reject ed the bids received in response to Notice Inviting Bids N2M24-89 for the Design and Purchase of Alhambra Placemaking Signage; authorize d a new Notice Inviting Bids for the Design and Purchase of Alhambra Placemaking Signage (N2M24-117); and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-172 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
12. CONTRACT AMENDMENT: ARCHITECTURAL SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, C2M23-66, M2M24-173
On July 24, 2023, the City Council authorized an agreement with KFA LLP to provide professional architecture services for the design and development of the Alhambra Community Center. KFA ’s original scope of work included the demolition of the existing Shorb Street Medical Clinic building and the construction of an entirely new 25,000 square foot Alhambra Community Center building. The contract was amended on July 22, 2024 to address tasks that were not associated with the original scope of work. A second amendment was needed for scope changes that require the design of the 9,000 square foot adaptive reuse building and the design of three different sized community centers. The designs include d a 17,000 square foot building to complete construction documents and development designs to expand the building to 21,000 and 25,000 square feet. The 9,000 square foot adaptative reuse introduce d analysis and complexity that require d specialized design approaches distinct from those required for a new construction building. No additional budget was necessary to fund the additional services. Accordingly, this amendment request ed an additional $258,210 which result ed in a new total contract not to exceed $1,867,835.
Discussion: None .
Action Taken : City Council approve d a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and KFA LLP., for professional architecture services associated with the redesign of the Alhambra Community Center to add a not to exceed sum of $258,210 to KFA ’s current contract; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-173 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
13. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT PROJECT ON GLENAVEN AVENUE,
ORANGE GROVE AVENUE, MIDWICK DRIVE, LA GOLONDRINA AVENUE AND ROSS AVENUE – F2M24- 64 , RFP2M24- 23
The Sewer Master Plan identified the Sewer Replacement Project on Glenaven Avenue (from Glen View Dr. to Orange Grove Ave.), Orange Grove Avenue (from Glenaven Ave. to Midwick Dr.), Midwick Drive (from Orange Grove Ave. to West of Ramona Terrace), and at La Golondrina Avenue, and Ross Avenue as deficient in capacity. The existing 12-inch pipe was 10 9- 23 -2 4
expected to be surcharged during existing and ultimate peak wet weather conditions. A portion would be surcharged during existing and ultimate peak dry weather conditions. The Master Plan recommend ed replacement of the existing sewer main with a larger diameter sewer main.
As part of the City of Alhambra ’s ongoing Capital Improvement Program, this project would provide engineering design, plans, and preparation of bid specifications for the replacement of approximately 2,525 feet of existing 12-inch sewer main with a larger capacity sewer main.
Discussion : None.
Action Taken : City Council approve d the distribution of a Request for Proposals (RFP) for Professional Engineering Design and Construction Services for the Sewer Replacement Project on Glenaven Avenue, Orange Grove Avenue, Midwick Drive, La Golondrina Avenue and Ross Avenue, with project proposals due no later than 4:00 p.m. on Thursday, October 24, 2024; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
14. APPROVE MOU: MTA - NATIONAL TRANSIT DATABASE – F2M3-72, C2M24- 57 , M2M24- 174
Staff request ed that the City Council approve a Memorandum of Understanding (MOU) for collecting and reporting Alhambra ridership data for the National Transit Database for the reporting years 2020 and 2021. The City of Alhambra was required to approve the MOU between Los Angeles County Metropolitan Transportation Authority (LACMTA) and the City and submit an invoice to the MTA prior to June 30, 2025 in order to receive payment.
Discussion: None.
Action Taken : City Council approve d a Memorandum of Understanding (MOU), subject to final language approval by the City Manager and City Attorney by and between the City of Alhambra and the Los Angeles County Metropolitan Transportation Authority for collecting and reporting data for the National Transit Database for the Report Year 2020 and 2021; direct ed the Director of Finance to invoice LACMTA in the amount of $227,468 for the 2019-20 Reporting Year and $260,493 for the 2020-2021 Reporting Year once the MOU is executed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-174 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
15. NOTICE OF COMPLETION: ALMANSOR GYMNASIUM WINDOW REPLACEMENT PROJECT – F2M23-77, C2M24-11, M2M24-175
On February 26, 2024, the City Council awarded contract C2M24-11 to First Trade LLC (dba YMC) for $249,500 for the Almansor Gymnasium Window Replacement Project. There were two change orders to the project. The change orders included: Removal of a line to no longer include the Activity Room windows and Tinted glass for the north side windows and frosted 11 9- 23 -2 4
glass for the ground level windows. The change orders total a reduction of $20,165, which brought the contract to $229,335. Staff inspected this project, and all work was completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete.
Discussion: None.
Action Taken : City Council accept ed the work of First Trade LLC (dba YMC) for the Almansor Gymnasium Window Replacement Project as complete in the amount of $ 229,335; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the 5 percent retention 35 days from the date of recordation if no liens are filed; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-175 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
16. AWARD CONTRACT: PROFESSIONAL ELECTRICAL AND HVAC SERVICES – F2M24-60, N2M24-103, C2M24-58, M2M24-176
On August 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Professional Electrical and HVAC Services to Maintain Park Facilities. On September 12, 2024, the City Clerk received two bids for the Project. The bids were: J.G. Mendoza Electric, Inc. ($72,850.00) and Baker Electric, Inc. ($148,250.00). The bid received from J.G. Mendoza Electric was the lowest responsive bid. Staff reviewed the bid submitted by J.G. Mendoza Electric, Inc., and found it to be in full compliance and conformance with the project specifications.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approved by the City Manager and City Attorney, to J.G. Mendoza Electric, Inc. in an amount not to exceed $72,850.00 for Professional Electrical and HVAC Services to maintain park facilities ; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-176 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
LEE : Vice Mayor LEE returned to Council Chambers at 8:46 p.m.
17. HUD 202 3 -202 4 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) – F2M7-84, M2M 24-177
Each year, the City of Alhambra is required by the Department of Housing and Urban Development to prepare a “Performance Report ” for the CDBG and HOME programs. This report covers the previous fiscal year ’s activities and expenditures. The report also highlights the accomplishments of the year and how the City is achieving progress with respect to the community development goals and objectives outlined in the One-Year Action Plan and the Five-Year Consolidated Plan. Staff request ed that the City Council approve the 202 3 -202 4 12 9- 23 -2 4
Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to the U.S. Department of Housing and Urban Development (HUD).
Public Comment: Lewis McCAMMON , 105 N. Cordova St. , discussed the current CAPER, the CAPER of previous years, additional programs funded by HUD funds, and the continued need to add to the affordable housing stock.
Action Taken : City Council approve d the 202 3 -202 4 Consolidated Annual Performance and Evaluation Report (CAPER) and direct ed staff to submit the report to HUD as required . (M2M2 4-177 )
Vote: Moved: MALONEY Seconded: ANDRADE-STADLER
Ayes: MAZA, MALONEY, ANDRADE-STADLER, LEE, PÉREZ
Noes : NONE
Absent: NONE
18. AWARD CONTRACT: SEWER MAIN REPLACEMENT PROJECT ON ALMANSOR STREET – F2M24-52, N2M24-92, C2M24-59, M2M24-178
On July 22, 2024, the City Council approved the distribution of Notice Inviting Bids for the Sewer Main Replacement Project on Almansor Street. On September 12, 2024, bids were opened by the City Clerk. Ten bids were received, which ranged from a base bid amount of $219,579.00 to $534,164.00. GRBCON Inc. submitted the lowest qualified bid at $219,579.00.
Staff reviewed the bid submitted by GRBCON Inc., and found it to be in full compliance and conformance with the project ’s specifications. The Project would remove three manholes, construct two new manholes, and replace approximately 292 linear feet of existing sewer main in Almansor Street, from Woodward Avenue to 115 Almansor Street (south of Lindaraxa Park) at a new vertical grade.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and GRBCON Inc, for the Sewer Main Replacement Project on Almansor Street in an amount not to exceed $219,579.00; determine d the Sewer Main Replacement Project on Almansor Street categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-178 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
19. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE FY 2024-2025 SB1 STREET REHABILITATION PROJECT – F2M24-45, RFP2M24-12, C2M24-60, M2M24-179
On June 24, 2024, the City Council authorized the distribution of a Request for Proposals for Engineering Design Services for the completion of Plans-Specifications and Cost Estimates for the FY 2024-25 SB1 Street Rehabilitation Project. Five proposals were received. Staff reviewed and evaluated the responding proposals and found the proposal submitted by West & Associates Engineering Inc. conforms to the RFP and received the highest rating. 13 9- 23 -2 4
Consultants were rated on proposal format, understanding of work, experience with similar kind of work, qualifications of staff and performance on previous projects. Once the plans were complete, a request for Notice Inviting Bids for the construction phase of the project would be presented to City Council for consideration.
Discussion: None .
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to West & Associates Engineering Inc. in the amount of $246,000.00 for Professional Engineering Design Services for Plans, Specifications and Cost Estimate for the FY 2024-25 SB1 Street Rehabilitation Project; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-179 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
20. AWARD CONTRACT: ALMANSOR PARK GYMNASIUM EXTERIOR PAINTING PROJECT – F2M24-59, N2M24-102, C2M24-61, M2M24-180
On August 26, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Almansor Park Gymnasium Exterior Painting Project. On September 12, 2024, the City Clerk received nine bids for the Project ranging from $97,800 (Tom ’s Construction Inc.) to $281,115 (Ambit Construction & Design, Inc.). The bid received from Tom ’s Construction Inc. is the lowest responsive bid. Staff reviewed Tom ’s Construction ’s bid and found it to be in full compliance and conformance with the Project ’s specifications.
Discussion: None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Tom ’s Construction Inc. in the amount of $97,800.00 for the Almansor Park Gymnasium Exterior Painting Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-180 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
21. RESOLUTION APPROVING A SECOND SIDE LETTER AGREEMENT AMENDING
THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF ALHAMBRA AND THE ALHAMBRA FIREFIGHTERS ’ ASSOCIATION AND APPROVING A REVISED CLASS SPECIFICATION FOR FIRE ENGINEER – F2M24-2, R2M24-44, C87-16B, M2M24-181
Previously, the City Council approved a MOU and a Side Letter Agreement between the City and the Alhambra Firefighters ’ Association (AFA). On August 28, 2024, City staff and AFA representatives met and conferred and reached agreement on items related to probationary period for lateral firefighter paramedics and temporary overstaff/ overhire of firefighter paramedics as more specifically outlined in the September 23, 2024 report by the Director of Human Resources and Risk Management. Additionally, a gr eement was reached regarding a revision to the class specification for Fire Engineer. Staff request ed that the City Council adopt 14 9- 23 -2 4
a resolution to approve the Second Side Letter with AFA and the revised Fire Engineer class specification and to direct ed staff to take the necessary actions to implement the approval of the Second Side Letter and revised class specification.
Discussion : None.
Action Taken : City Council took the following actions: 1) Adopt ed Resolution No.
R2M24-44 entitled: A Resolution of the Alhambra City Council approving a Second Side Letter of Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Firefighters ’ Association and approval of a revised Class Specification for Fire Engineer ; 2) Approve d a revised Class Specification for Fire Engineer; 3 ) Direct ed the Finance Director to make necessary budget adjustments with the Fiscal Year 2023-2025 Adopted Budget to fund the changes as proposed within the Second Side Letter Agreement with AFA ; and, 4 ) Direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-181 )
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
22. CONTRACT AMENDMENT: CUSTODIAL SERVICES FOR ALHAMBRA CITY HALL,
ALHAMBRA POLICE DEPARTMENT, ALHAMBRA CIVIC CENTER LIBRARY, FIRE STATION 71 & VARIOUS CITY FACILITIES – F2M22-45, C2M22-41, M2M24-182 The City entered into a three-year contract with Commercial Building Management Services for custodial services on July 1, 2022. Amendment No. 1 was issued and became effective on October 23, 2023, amending the services being rendered at certain Parks and Recreation facilities. There was no change to the fee as part of this amendment, and all provisions remained unchanged. On September 3, 2024, the City received a Notification of Sale letter from Commercial Building Management Services. The letter state d the owner was retiring and the sale of the company to Commercial Building Management, CBM. Incorporated, would become effective on October 1, 2024. As a result of the name change, it was appropriate to amend the existing contract.
Discussion: None.
Action Taken : City Council approve d a contract amendment to Contract No. C2M22- 41, subject to final language approval by the City Manager and the City Attorney, for custodial services to change the company name from Commercial Building Management Services to Commercial Building Management, CBM. Incorporated; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-182 ) Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
23. NOTICE INVITING BIDS: PURCHASE OF ONE FULLY ELECTRIC DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT – F2M24-6A, N2M24-119
Staff from the Public Works and Utilities Department use vehicles and equipment daily to maintain the City ’s infrastructure and provide critical services to the residents of Alhambra. 15 9- 23 -2 4
The dump truck to be replaced was in service for over 23 years and was diesel-powered.
Maintenance and repairs exceeded the vehicle's value, and the truck reached the end of its expected useful life. The City of Alhambra has worked to meet California's stringent regulations in place under the California Air Resources Board (CARB) to reduce emissions from diesel engines. Public agencies and cities must comply with rules that require the reduction of harmful pollutants, which can be achieved through cleaner technologies or the retrofitting of existing diesel equipment. Specifications were prepared, reviewed and approved for the purchase of a new electric dump truck. The Notice of Inviting Bids would be made available on the City ’s website and at the office of the City Clerk.
Discussion: None.
Action Taken : City Council authorize d the circulation of a Notice Inviting Bids for the purchase of an electric dump truck, with bids due no later than 10:30 a.m. on October 17, 2024; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
2 4 . TREASURER ’S REPORT – F2M24-1
Discussion: None.
Action Taken : City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of August, 2024, listing all of the City's investments as of August 31, 2024.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
2 5 . MINUTES
Discussion: None.
Action Taken : City Council review ed and approve d as submitted the Minutes of th e June 24, 2024, July 22, 2024, May 9, 2022, J uly 25, 2022 , August 22, 2022 and September 12, 2022 regular meetings of the City Council ; and, the May 23, 2022 regular meeting of the City Council and joint special meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority .
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
2 6 . DEMANDS - F2M2 4 -1
Discussion: None.
16 9- 23 -2 4
Action Taken : City Council approve d as submitted Final Check List (250074 thru 250243 ) in the amount of $ 1,699,854.66 for the period ending June 27 , 2024 and Schedule of Wire Transfers in the amount of $2,072,609.89 for the week ending June 21, 2024; Final Check List (250423 thru 250440) in the amount of $4,031,799.74 for the period ending July 3, 2024; Final Check List (250664 thru 250711) in the amount of $502,911.43 for the period ending July 11, 2024 and Schedule of Wire Transfers in the amount of $2,341,297.80 for the week ending July 5, 2024; Final Check List (250562 thru 250663) for the period ending July 11, 2024; Final Check List (250712 thru 250807) in the amount of $1,738,231.02 for the period ending July 18, 2024 ; and, Final Check List (250808 thru 250870 ) in the amount of $ 191,359.63 for the period ending July 18 , 2024 and Schedule of Wire Transfers in the amount of $2,563,402 .24 for the week ending July 12, 2024.
Vote: Moved: MAZA Seconded: ANDRADE-STADLER
Ayes: MALONEY, MAZA, ANDRADE-STADLER, PÉREZ
Noes : NONE
Absent: LEE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M24-4
1) Jennifer NG thanked Council for listening to the p ublic and expressed appreciation for their attention. She went on to discuss the upcoming Historic Preservation Commission meeting. 2) Steve Placido, representing the San Gabriel Valley Municipal Water District, provided information to the public regarding water conservation and the District ’s rebate program.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 4 -7 Councilmember ANDRADE-STADLER thanked the residents for listening to the Council with regards to the evolving vision for Alhambra ’s traffic safety. She briefly discussed the Bike and Pedestrian Safety Plan and the pursuit of grant funding. She requested Council to consider a draft ordinance concerning speed humps. City Manager BINNQUIST reported that staff would be presenting a report on traffic calming measures at the October 28, 2024 meeting and assured Ms. Andrade-Stadler that they would include information regarding speed humps.
Councilmember MALONEY reported on the upcoming visit from the Mayor of Alhambra ’s Sister City Kirishima , Japan .
Councilmember MAZA discussed California Contract Cities Association and their support of Proposition
36. He voiced his support for Proposition 36 and reported that he would draft a letter to that effect that would be sent to the Los Angeles County Board of Supervisors. Ms. ANDRADE-STADLER voiced her support of Proposition 36 and briefly discussed the proposition.
Vice Mayor LEE cautioned residents and voters about receiving conflicting information from political mailers, specifically with regards to local and state propositions and ballot measures.
Mayor PÉREZ announced upcoming events in Alhambra including the Alhambra Recycles Event, The Chamber of Commerce Day of Service at Alhambra Park, the Alhambra Safety Fair, Alhambra Police Department ’s “Pink Patch Project ” fundraiser, Autumn Fest, and the Alhambra Fire Department Open House and Pancake Breakfast.
17 9- 23 -2 4
ADJOURNMENT : At 7:24 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned the meeting to the next regular meeting of the Alhambra City Council is scheduled for Monday, October 14, 2024 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK
by
BRIANNA LAMB MCCARTHY
ASSISTANT CITY CLERK