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Unofficial until approved by the
Alhambra City Council
MINUTES
Adjourned Regular Meeting
ALHAMBRA CITY COUNCIL
December 9 , 2024
4 :0 0 p.m.
ROLL CALL: At 4:12 p.m., on Monday, December 9, 2024, the Alhambra City Council met in the Council Chambers of Alhambra City Hall.
PRESENT: MAZA, MALONEY, ANDRADE-STADLER, LEE
ABSENT: NONE
Officials Present : City Manager Binnquist, Assistant City Manager Garcia, Deputy City Manager Hembree, City Attorney Montes, City Clerk Myles, Director of Parks and Recreation Macias, Director of Finance Lieu, Director of Community Development Ho, Deputy Director of Public Works and Utilities Ramos, Chief of Police Kennedy, Chief of Fire Department Ragusa, Director of Library Services LohGuan, Director of Human Resources Ko, Battalion Chief Brown, Economic Development Specialist Chew, Manager Analyst Alvarez
FLAG SALUTE : Vice Mayor Lee
LAND ACKNOWLEDGEMENT : We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/ Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/ Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PRESENTATION
1 . WRENSMOOR CASTLE CONTINUED OPERATION – F2M24-33 , M2M24-215 Director of Community Development HO delivered a staff report. On September 23, 2024, the Short -Term Rental ordinance was approved, establishing regulations on short term rentals including the prohibition of parties and commercial events on properties. Subsequently, at the October 28, 2024 Council meeting, representatives from Wrensmoor Castle raised concerns about how the new regulations would negatively impact their business and asked the City to make an exemption for their property to allow for continued operation. The City Council requested this item be agendized to discuss further. Wrensmoor Castle is located at 1700 Grand View Dr. and has been sometimes referred to as the Phil Spector House. Following the sale of the property, Wrensmoor leased the property in March 2022. The facility has operate d as a short -term rental but has also allow ed short term rentals to hold weddings. In addition, the facility has been used by film companies for production. Currently, Wrensmoor is located on a residentially zoned property in a residential neighborhood; the operation of catered weddings and special events and filming are considered commercial and inconsistent with residential zoning. To allow Wrensmoor to continue operating, the operation of the facility must be allowed in the residential zone, and regulations would need to be developed to ensure 2 12-9 -2 4
the continued operation of Wrensmoor would not negatively impact the neighborhood. Should the City Council desire to allow Wrensmoor to continue to operate, the City could require a conditional use permit for short term rental uses that have 6+ rooms; this would include stays, events, and routine filming and one of the conditions of the approval would be the use must operate consistent with the requirements of a special short term rental permit approved by the City Council.
Public Comment:
1) Kristopher GAY, 1910 Alta Vista Dr., spoke regarding the negative impact Wrensmoor has had on the neighborhood , stated that he felt Ms. Culver was not a good faith actor , that she had mischaracterized Wrensmoor as an AirBnB , that her business was in violation of the zoning code, and that she denied several impacts to the surrounding area. He urged Council to not allow Wrensmoor to continue operating.
2) Lewis McCAMMON , 105 N. Cordova St., discussed the potential of the property but added that it must work for the neighborhood.
3) Delilah NGA DO, 1910 Alta Vista Dr., spoke against Wrensmoor and discussed the negative impact on the neighborhood including increased traffic , deliveries, and safety threats. She stated that she did not choose to live near a wedding event venue and that this was not a commercial district.
4) Denise DELGADO, 1800 Alta Vista Dr., spoke against Wrensmoor and discussed the negative impact on the neighborhood including increased traffic and street parking. She stated that this was a residential neighborhood and that it did not work with this commercial use. 5) Alan FRIEDMAN, 1717 Alta Vista Dr., spoke against Wrensmoor and discussed the negative impact on the neighborhood including noise, parking, and the impact of home resale in the neighborhood.
6) Cordelia CULVER, 1700 Grand View Ave., the operator of Wrensmoor Castle, thanked Council for considering the amendment. She stated that she felt they had changed their rules to correct past incidents and expressed her hope that they could address the neighbors ’ concerns . She also stated that she believed the business did have a value to the community in preserving an historic property and using it to attract people to Alhambra. 7) Jose GARCIA, 1637 Grand View Dr., spoke against Wrensmoor Castle and expressed concerns regarding traffic. He suggested that the operator needed to be present during events to enforce their rules and limit the number of events.
8) Rich BROWERS, 1801 Alta Vista Dr., recalled past discussions regarding the use of the property, spoke against Wrensmoor , and discussed his thoughts on duplicitous attitude of Ms.
Culver.
9) David BAND spoke against Wrensmoor and discussed the negative impact on the neighborhood such as increased trash and general nuisances of a wedding and filming location.
10) Pierre LAU, 1641 Grand View Dr., spoke against Wrensmoor and discussed the negative impact on the neighborhood such as noise, traffic, and general safety concerns. 11) Frances R. VALDEZ, 1830 Alta Vista Dr., spoke against Wrensmoor and discussed the safety concerns of increased cars on narrow streets. She also discussed her concerns regarding coyotes in the neighborhood.
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Discussion : Councilmember ANDRADE-STADLER and Director of Community Development HO discussed traffic calming measures imposed by the City in the neighborhood such as red curbs, response from parking enforcement, and response from Code Enforcement. They also discussed the process to make a zone text amendment. Ms.
ANDRADE-STADLER noted that the City was informed that Wrensmoor had moved parking onto the property and expressed disappointment that that had not happened. She discussed the intent of the Short-Term Rental Ordinance to prevent such negative impacts and stated that there needed to be more improvements before a zoning change could be considered.
Councilmember MALONEY emphasized that Council was providing direction this evening and not voting to change the zoning. He also discussed the Short-Term Rental Ordinance and echoed Ms. Andrade-Stadler ’s comments that there needed to be improvements to address concerns. He suggested that there needed to be more conversations between the neighbors and the operators of Wrensmoor . He went on to discuss what the Conditional Use Permit (CUP) would entail and its enforcement. He also discussed the unique h istoric nature of the property and desire to preserve its character. He requested that Council direct staff to convene a conversation between Wrensmoor and neighbor representatives.
Councilmember MAZA echoed Mr. Maloney ’s statements concerning historic preservation of the property. He further emphasized that there should be zero burden on surrounding neighborhood and that any CUP would be temporary and that all impacts would have to be mitigated including noise, traffic, deliveries, and parking. He echoed Mr. Maloney ’s concerns regarding the potential outcome of new ownership of the property and the changes that could be made despite the historic nature of the site.
Vice Mayor LEE and Ms. CULVER discussed the concerns of the neighbors, the number of events that had taken place during the year, the number of planned events in 2025, and Ms.
Culver ’s presence at events. Ms. LEE further discussed the numerous complaints of the neighbors. She stated that she did not want to amend the zoning to allow for the operation of Wrensmoor and that she did not want to honor all scheduled events in 2025. She discussed the Short-Term Rental Ordinance and the concerns voiced by the neighbors at the meeting.
Mr. MALONEY expressed that he felt there was a deal to be made between the operator and neighbors that was worth pursuing, adding that if an agreement could not be made that it would be acceptable. He motioned that Council direct staff to work with the interested parties to see if a compromise could be m ade . Mr. MAZA seconded the motion. Ms. LEE offered a friendly amendment to the motion, requesting that Mr. Ho be present for the meeting between 3 representatives from the neighborhood, a representative from Code Enforcement, and Ms.
Culver and that it take place before Christmas. Mr. MALONEY stated that he preferred for the community members to first meet with the operator and then determine to what degree staff involvement was necessary. Ms. ANDRADE-STADLER offered to attend the meeting as well.
City Attorney MONTES and Mr. MALONEY discussed the time constraints of scheduled City Council meetings and the winter holidays before the end of the calendar year. Mr. MALONEY amended his motion to direct the neighbors and operator meet on their own, that they then meet with staff and Ms. Andrade-Stadler, and that they in turn present a report of the meetings to Council at the January regular City Council meeting . Mr. MAZA seconded the motion.
Action Taken : City Council directed the neighborhood surrounding Wrensmoor Castle select representatives to meet with Wrensmoor operator , Cordelia Culver , regarding business operations, that that group would again meet with c ity s taff and Councilmember Andrade-Stadler, and that staff present a report on the meeting to Council at the next regular City Council meeting. (M2M24-215 )
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Vote: Moved: MALONEY Seconded: MAZA
Ayes: MAZA, MALONEY, ANDRADE-STADLER, LEE
Noes : NONE
Absent: NONE
CONSENT AGENDA (Item Nos. 2 – 2 1 )
All items listed under the Consent Agenda, with the exception of Item No s . 9, 11, 17, and 19 were considered by the City Council to be routine and were enacted by one motion.
2. NOTICE INVITING BIDS: JOSLYN CENTER FACILITY IMPROVEMENT PROJECT – F2M24-67, N2M24-147
The City received $500,000 in congressionally directed grant funding from Representative Judy Chu for the Joslyn Senior Center Facility Improvement Project from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) - Community Project Funding (CPF) grant. The exterior of the Joslyn Center need ed new stucco and paint, cosmetic repairs, and a new roof. Specifications and bid documentation were completed and bids would be due no later than 10:30 a.m. on January 23, 2025 in the office of the City Clerk, and would be opened at 11:00 a.m. that same day.
Discussion: None.
Action Taken : City Council authorize d staff to circulate a Notice Inviting Bids to prospective contractors for the Joslyn Center Facility Improvement Project; and, direc ted staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
3. NOTICE INVITING BIDS: WATER MAIN REPLACEMENT PROJECT ON CONCORD AVENUE AND MIDVALE PLACE – F2M24-68, N2M24-148
The 4-inch cast iron water main on Concord Avenue between Winchester Avenue and Westboro Avenue and on Midvale Place between Winthrop Drive and Winchester Avenue were installed in 1923 and 1924 respectively. This segment of water main ha d a history of breaks, causing interruption of water service and damage to the road. Replacing the water main would greatly improve water flow, firefighting capabilities and overall system reliability.
Plans and specifications were prepared. Staff reviewed the plans and found them to be consistent with the City ’s standards.
Discussion: None.
Action Taken : City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Water Main Replacement Project on Concord Avenue and Midvale Place; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. 5 12-9 -2 4
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
4. AWARD CONTRACT: PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF THE FREMONT POCKET PARK PROJECT – F2M24-57, RFP2M24-18, C2M24- 65 , M2M24- 205
On August 26, 2024, the City Council approved the distribution of a Request for Proposals for professional consultant services for the development of the Fremont Pocket Park Project (RFP2M24-18). On September 30, 2024, the City received seven proposals for professional consultant services for architecture and engineering services. Seven firms were invited to interview with City staff. The City ’s consultant selection committee evaluated and ranked the consultants in accordance with criteria stated in the RFP, which include d compliance with RFP requirements, project understanding, experience and level of effort, schedule, and cost- effectiveness to provide efficient services. The proposal received from Hirsch & Associates, Inc., was ranked highest.
Discussion : None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Hirsch & Associates, Inc. in an amount not to exceed $123,750 for Professional Architecture and Engineering Services for the Fremont Pocket Park Project; and , direct ed staff to undertake the steps necessary to finalize the City Council's action. (M2M24-205 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
5. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT PROJECT ON GLENAVEN AVENUE,
ORANGE GROVE AVENUE, MIDWICK DRIVE, LA GOLONDRINA AVENUE AND ROSS AVENUE – F2M24-64, RFP2M24-23, C2M24-66, M2M24-206
On September 23, 2024, the City Council approved the distribution of a Request for Proposals for professional engineering design services for the Sewer Replacement Project on Glenaven Avenue, Orange Grove Avenue, Midwick Drive, La Golondrina Avenue, and Ross Avenue (RFP2M24-23). As part of the City of Alhambra ’s ongoing Capital Improvement Program, this project would provide engineering design, plans, and preparation of bid specifications for the replacement of approximately 2,525 feet of existing 12-inch sewer main with a larger capacity sewer main. Staff reviewed a total of four proposals. SA Associates was selected based on their distinguished qualifications, experience, reputation, responsiveness, availability, and cost.
Discussion: None.
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Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and SA Associates for engineering design services for the Sewer Replacement Project on Glenhaven Avenue, Orange Grove Avenue, Midwick Drive, La Golondrina Avenue and Ross Avenue in an amount not to exceed $127,000; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-206 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
6 . APPROVE CHANGE ORDER: WATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M24-34, C2M24-35, M2M24-208
On May 13, 2024, the City Council awarded a contract to CEM Construction Corp. for the Water Main Replacement Project on Marengo Avenue in an amount not to exceed $659,105.00. During the final phase of construction, the contractor determined the existing water valves were not working properly for shut-off. The contractor could not abandon entire old pipe. However, about 20 feet of water line was still live and need ed to be abandoned. The requested Change Order include d not only abandoning the remaining water line, but also replacing 16-inc h and 18-inch water valves and two Line Stops which were used for temporary shut-off of a section of pipe without disrupting service. Change Order No. 1 was previously approved for miscellaneous bid quantities adjustments in the amount of $15,577.43.
Discussion: None.
Action Taken : City Council approve d Change Order No. 2 for the Water Main Replacement Project on Marengo Avenue, increasing Contract No. C2M24-35 with CEM Construction Corp. by $134,950.00 and bringing the total revised contract value to an amount not to exceed $809,632.43; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-208 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
7 . CONTRACT AMENDMENT FOR TEMPORARY PLANNING AND STAFF SERVICES – F2M24-16, K2M24-383, M2M24-209
The vacancy of a full-time Senior Planner position in October 2024 necessitated the Community Development Department's need to secure a temporary contract planner. On November 6, 2024, the City entered into a contract (K2M24-383) with Sagecrest Planning and Environmental to provide temporary staffing. The original contract was envisioned to provide immediate short-term staff support to fill a key position in the Division while the recruitment process began. Retaining the contract planner was vital to ensure acceptable service levels and minimize potential project delays; however, it was anticipated the recruitment process would take approximately six months.
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Discussion: None.
Action Taken : City Council approve d a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Sagecrest Planning and Environmental (K2M24-383), for temporary planning staffing services for an amount not to exceed $101,000; authorize d the transfer of appropriations from salaries to temporary staffing services to cover the excess costs; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M24-209 ) Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
8 . FY 2023-2024 TO FY 2024-2025 CARRYOVERS - F2M23-17, F2M24-17, R2M24- 4 9 On June 26, 2023, the City Council adopted the Budget for Fiscal Years 2023/24 and 2024/25, which allocated funds to various departments and accounts within the City of Alhambra. On September 23, 2024, the City Council adopted Resolution No. R2M24-42, which approved budget carryovers and the reappropriation of outstanding encumbrances from Fiscal Year 2023/24 to Fiscal Year 2024/25, at the close of Fiscal Year 2023/24. Due to an inadvertent oversight, the Police Department ’s budget carryovers were not included in the prior resolution.
These carryovers were essential to cover expenses related to delayed projects, specialized equipment, training, uniforms, and supplies. Staff request ed the City Council approve Resolution No. R2M24-49, which include d the necessary budget adjustments as outlined in the exhibit to the Resolution.
Discussion : None.
Action Taken : Council adopt ed Resolution No. R2M24-49 entitled: A Resolution of the Alhambra City Council approving those certain fiscal year-end carryovers from fiscal year 2023/24 to fiscal year 2024/25 at the close of the fiscal year 2023/24 Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
9 . RESOLUTION APPROVING CHANGES TO THE CITY OF ALHAMBRA
COMPENSATION PLAN AND SALARY SCHEDULE FOR PART-TIME JOB CLASSIFICATIONS – F2M24-2, R2M24-48 , M2M24-207
California Public Employees ’ Retirement Law requires the City Council to approve and adopt salary schedules and pay rates for job classifications at a public meeting. Effective January 1, 2025, the State of California Department of Industrial Relations Minimum Wage Order mandates that minimum wage for employers with 26 or more employees be increased from $16.00 per hour to $16.50 per hour. The proposed Resolution provide d for increases for part- time hourly classifications to ensure compliance with the upcoming State of California 8 12-9 -2 4
mandated minimum wage increase. To ensure compliance, the new part-time salary schedule shall be effective on the pay period beginning December 19, 2024.
Public Comment: Lewis McCAMMON , 105 N. Cordova St. suggested Council consider a higher salary for part-time positions.
Discussion: Councilmember ANDRADE-STADLER and City Manager BINNQUIST discussed the salary schedule.
Action Taken : City Council adopt ed Resolution No. R2M24-48 entitled: A Resolution of the Alhambra City Council approving changes to the City of Alhambra Compensation Plan and Salary Schedule for part-time job classifications ; and, direct ed the Finance Director to make necessary budget adjustments to comply with the State mandated minimum wage increase. ( M2M24-207 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: MAZA, ANDRADE-STADLER, MALONEY, LEE
Noes : NONE
Absent: NONE
10 . NOTICE INVITING BIDS: FRONT STREET WATER MAIN REPLACEMENT AND ZONE CHANGE - PHASE 2 – F2M19-20, N2M24-150
The City of Alhambra has two major pressure zones - the South Zone and North Zone. Mission Road is the dividing line between the two zones. Due to the pressure zone break, the residents along Front Street experience d low water pressure. Based on Hydraulic testing conducted in the area of Front Street between Marengo and Atlantic showed that moving the zone break south to Shorb Street and replacing the existing four-inch cast iron water mains w ould significantly increase the water pressure and fire flow capability in the area. The proposed project involve d construction in three phases, sequentially over the next three years with one section of the project occurring each year. The first phase project on Front Street from Atlantic Boulevard to Olive Avenue was completed. This project was Phase 2, which would be on Front Street from Olive Avenue to Marengo, Benito Avenue from Front Street to Shorb Street, and on Cherry Lane east of Benito Street.
Discussion: None.
Action Taken : City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Front Street Water Main Replacement and Zone Change - Phase 2 with bids due no later than 10:30 a.m. on January 9, 2025 and opened at 11:00 a.m. that same day ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
1 1 . NOTICE INVITING BIDS: ALHAMBRA LIT CROSSWALK TRAFFIC CONTROL DEVICES PROJECT – F2M22-56, N2M24-151
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The Alhambra Active Transportation Program (ATP), Lit Crosswalk Traffic Control Devices, SGV Measure M Subregional funding consists of improvements at the following locations:
Main St./Meridian Ave.; Valley Blvd./Monterey St.; Main St./ Marguerita Ave.; Chapel Ave./ Elgin St.; Main St./Curtis Ave.; Valley Blvd./Date Ave.; Main St./Vega St.; Main St./Olive Ave.; and, Valley Blvd./Primrose Ave. The project design include d the installation of pedestrian push button signals and signage at nine intersections that have an uncontrolled crosswalk.
Pedestrian crossing control equipment at the intersections may include flashing beacons (standard beacons per CA-MUTCD or Rapid Rectangular Flashing Beacons (RRFB) or in-road flashing lights along crosswalk lines).
Public Comment: Lewis McCAMMON , 105 N. Cordova St., spoke regarding the need for pedestrian safety measures, particularly at Main St. and Cordova St. given the new Chinatown Service Center Care facility.
Discussion: None.
Action Taken : City Council authorize d the distribution of a Notice Inviting Bids for the Alhambra Lit Crosswalk Traffic Control Devices Project, with bids due no later than 10:30 a.m. on January 16, 2025; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: MAZA, ANDRADE-STADLER, MALONEY, LEE
Noes : NONE
Absent: NONE
1 2 . ACCEPTANCE OF 2023 STATE HOMELAND SECURITY GRANT – F2M15-25, M2M24- 210 Staff request ed that the City Council approve an agreement with Los Angeles County and accept the 202 3 State Homeland Security Grant Program (SHSGP). The Los Angeles Operational Area (OA) Approval Authority for the Homeland Security Grant Program established priorities for approval that focused on enhancing and expanding existing specialized resources that w ould improve the Operational Area ’s ability to prepare for and respond to terrorism and weapons of mass destruction events, while providing an opportunity for cities to apply for funding to meet their needs. The Fire Department submitted a grant request in the amount of $ 5,200 for Urban Search and Rescue training.
Discussion : None.
Action Taken : City Council accept ed the 202 3 State Homeland Security Grant in the amount of $ 5,200 for the Fire Department; authorize the Fire Chief to sign the 202 3 State Homeland Security Grant Program agreement with Los Angeles County, subject to final language approval by the City Manager and City Attorney ; appropriate revenues and expenditures in the amount of $5,200 for the 2024-25 Fiscal Year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action . ( M2M2 4-210 ) Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
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1 3 . AWARD CONTRACT: BANKING SERVICES – F2M24-58, RFP2M24-19, C2M24- 67 , M2M24-211
The City of Alhambra banked with Bank of the West for over twenty years. However, following Bank of the West's acquisition by BMO Bank last year, the City experienced disruptions in banking services. In response, the City decided to issue a Request for Proposals (RFP) in order to secure a higher level of service and more competitive pricing for its banking needs.
The goal was to ensure uninterrupted financial operations, including cash management and related services. On August 26, 2024, the City Council authorized the distribution of a RFP for professional banking services. The RFP was sent to qualified financial institutions on August 27, 2024, and four firms submitted proposals. After reviewing the proposals based on technical qualifications and cost, U.S. Bank was selected as the most responsive proposer. U.S. Bank has over 100 years of experience serving government entities and managing over 5,800 organizations. The contract would be for five years with a contract not to exceed amount of $210,000 and with an option to extend for up to ten additional years .
Discussion: None.
Action Taken : City Council award ed a five-year contract, subject to final language approval by the City Manager and City Attorney, to U.S. Bank for comprehensive banking services, with an option to extend the contract up to ten (10) additional one-year extensions at the City ’s discretion in an amount not to exceed $210,000 for the initial 5-year term and $42,000 per year thereafter; direct ed staff to undertake the steps necessary to finalize Council ’s action; and, authorize d the City Manager to execute the annual support agreements and extensions if services are satisfactory. ( M2M24-211 ) Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
1 4 . NOTICE INVITING BIDS: ROOF REPLACEMENT AT THE UTILITIES CUSTOMER SERVICE CENTER – F2M24- 69 , N2M24- 152
The roof at the Utilities Customer Service Center ha d a built-up roofing system that wa s over 15 years old. It was in need of constant repairs and it need ed to be replaced. Specifications were prepared and would be included in the advertised Notice Inviting Bids.
Discussion: None.
Action Taken : City Council authorize d staff to issue a Notice Inviting Bids for the roof replacement at the Customer Service Center, with bids due no later than 10:30 a.m. on January 9, 2025 and opened on 11:00 a.m. that same day; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
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1 5 . NOTICE INVITING BIDS: FY 2023-2024 SB1 STREET REHABILITATION PROJECT – F2M23-38, N2M24-153
Proposed improvements under this project include d pavement resurfacing, repairs of broken and off-grade sidewalk, curb and gutter, driveway approaches and ADA upgrades at the following locations: Linderaxa Park, Linderaxa Park North, Linderaxa Park South, Grand Ave., Cynthia St., Pine St., McLean St., Monterey St., Hidalgo Ave., Cordova St., Valencia St., Vega St. Alahmar St. and Orienta Dr. Plans and specifications were prepared for this project which were reviewed by staff and were in conformance with the City ’s standards. Once approved, they w ould be posted and advertised with the bid notice and bid instructions.
Discussion: None.
Action Taken : City Council authorize d the distribution of a Notice Inviting Bids for the FY 2023-2024 SB1 Street Rehabilitation Project, with bids due no later th an 10:30 a.m. of January 23, 2025 ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
1 6 . ACCEPT DONATION: ALHAMBRA CIVIC CENTER LIBRARY 2025 SUMMER READING PROGRAM – F2M24-12, M2M24-212
Staff request ed that the City Council accept the gift of $30,500 from the Alhambra Public Library Foundation to be used to support the Library ’s 2025 Summer Reading Program. The generously donated funds would be used to provide marketing and outreach, books for giveaway, program incentives, a slate of programming by outside vendors, and programming refreshments.
Discussion: None.
Action Taken : City Council accept ed a $30,500 donation from the Alhambra Public Library Foundation to support the Library ’s Annual Summer Reading Program; appropriate d revenue and expenditure funds in the amount of $30,500; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M24-212 ) Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
1 7 . AWARD CONTRACT: ALHAMBRA DOG PARK PROJECT – F2M11-36, F2M18-35, N2M24-133, C2M24- 68 , M2M24-213
On October 28, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Alhambra Dog Park Project. On November 21, 2024, the City Clerk received two bids for 12 12-9 -2 4
the Project ranging from $2,650,248.52 (LMT Enterprises Inc. dba Tyner) and $1,635,966.00 (Horizons Construction Co. Int ’l Inc.). The bid received from Horizons Construction Co. Int ’l Inc. wa s the lowest responsive bid.
Public Comment: Lewis McCAMMON , 105 N. Cordova St ., commented on the proximity of the site to the train tracks and suggested the public be made aware of the train schedules for the comfort of the animals.
Discussion : None.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Horizons Construction Co. Int ’l Inc. in the amount of $1,635,966.00 for the Alhambra Dog Park Project; appropriate d $894,481 to fully fund the project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M24-213 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: MAZA, ANDRADE-STADLER, MALONEY, LEE
Noes : NONE
Absent: NONE
18. APPROVE THE UPDATED ADMINSTRATIVE POLICY (I-D-2) FOR THE
PROCEDURES REGARDING COUNCIL / EMPLOYEE TRAVEL AND ATTENDANCE AT CONFERENCES, SEMINARS AND MEETINGS – F2M24-16, M2M24-214 The Administrative Policy for the procedures regarding Council / employee travel and attendance at conferences, seminars and meetings was last updated in 2016, however, each year, reimbursement rates for travel were re-calculated by the Internal revenue Service (IRS) and U.S. General Services Administration (GSA) to keep up with inflation. The updated Administrative Policy reference d these entities rather than specific rates, in an effort to keep the policy valid annually.
Discussion : None.
Action Taken : City Council approve d the updated Administrative Policy (I-D-2) for the procedures regarding Council /employee travel and attendance at conferences, seminars and meetings as outlined in the Deputy City Manager ’s December 9, 2024 report and by this reference incorporated herein and made a part hereof as though fully set forth herein. (M2M24- 214 )
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
19 . MINUTES
Public Comment: Lewis McCAMMON , 105 N. Cordova St., praised the City Clerk staff for their work on the minutes and spoke regarding the usefulness of minutes as reference material.
13 12-9 -2 4
Discussion: None.
Action Taken : City Council review ed and approve d as submitted the Minutes of th e February 26 , 2024, March 11 , 2024 , March 25, 2024 , April 8, 2024 , April 22, 2024 , May 13, 2024, October 28, 2024, May 8, 2023, May 22 , 2023, June 26 , 202 3, July 24 , 2023, August 28 , 2023 , September 11 , 202 3, September 25, 2023, October 9, 2023, October 23, 2023, November 13 , 2023 and December 11, 2023 regular meetings of the City Council ; and , the October 28 , 2024 and March 13, 2024 special meeting s of the City Council.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: MAZA, ANDRADE-STADLER, MALONEY, LEE
Noes : NONE
Absent: NONE
2 0 . PERSONNEL ACTIONS – F2M24-2
Discussion: None.
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated December 9, 2024 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
2 1 . DEMANDS - F2M2 4 -1
Discussion: None.
Action Taken : City Council approve ed as submitted Final Check List (252465 thru 252467 ) in the amount of $ 10,893.11 for the period ending September 12 , 2024 ; Final Check List (252469 thru 252645 ) in the amount of $ 593,295.31 for the period ending September 19 , 2024; Final Check List (252646 thru 252784 ) in the amount of $ 746,300.25 for the period ending September 26 , 2024 and Schedule of Wire Transfers in the amount of $2,731,088.50 for the week ending September 13, 2024 ; Final Check List (9166 thru 9202 ) in the amount of $ 1,929.96 for the period ending October 2 , 2024 ; Final Check List (252965 thru 253112 ) in the amount of $ 941,950.07 for the period ending October 3 , 2024 and Schedule of Wire Transfers in the amount of $3,016,984.48 for the week ending October 3, 2024 ; Final Check List (253113 thru 253312 ) in the amount of $ 1,222,624.56 for the period ending October 10 , 2024 and Schedule of Wire Transfers in the amount of $1,112,699.39 for the week ending October 4, 2024 ; Final Check List (253313 thru 253451 ) in the amount of $ 995,712.87 for the period ending October 17 , 2024; Final Check List (253452 thru 253595 ) in the amount of $ 1,187,586.16 for the period ending October 24 , 2024 and Schedule of Wire Transfers in the amount of $2,913,271.49 for the weeks ending October 11 and 18, 2024 ; Final Check List (253596 thru 253766 and 253767 thru 253775 ) in the amount of $ 64,306.92 for the period ending October 30 , 2024; Final Check List (253776 thru 253898 ) in the amount of $ 363,244.55 for the period ending October 31, 2024 and Schedule of Wire Transfers in the amount of 14 12-9 -2 4
$ 2,226,299.64 for the week ending October 25 , 2024; Final Check List (9203 thru 9263 ) in the amount of $ 3,284.38 for the period ending November 6 , 2024 ; Final Check List (253899 thru 254050) in the amount of $1,347,561.90 and Schedule of Wire Transfers in the amount of $1,186,817.00 for the week ending November 1, 2024 ; and, Final Check List (254051 thru 254162) in the amount of $764,093.18 for the period ending November 14, 2024.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: ANDRADE-STADLER, MAZA, MALONEY, LEE
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M24-4
1) Yolanda MINO, 1820 S. Second St., spoke regarding the need to install protective barriers at the property to guard against vehicles trying to exit or enter the 10 -freeway ramp. 2) Randy KAY, via Zoom, requested Council agendize a discussion regarding coyotes in Alhambra and that more information be provided to the public.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 4 -7 Councilmember ANDRADE-STADLER referred to public comments made by Ms. Mino and Ms. Kay.
She requested that staff provide more information to Ms. Mino. She further provided information regarding the coyote information provided by the San Gabriel Valley Council of Government. Ms.
ANDRADE-STADLER also discussed a grant opportunity for street improvements.
CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M24-14 City Attorney MONTES identified those items listed on this evening ’s agenda which would be discussed in Closed Session as follows:
Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 2 matter s . whereupon at 5:51 p.m. the City Council moved into closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purpose of conferring with the City Attorney.
RECONVENE & CITY ATTORNEY REPORT: At 6:15 p.m. the City Council moved out of closed session with all members present.
ADJOURNMENT: At 6:15 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned the meeting.
LAUREN MYLES, CMC
CITY CLERK
by
BRIANNA LAMB MCCARTHY
ASSISTANT CITY CLERK