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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
JANUARY 13, 2025
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
January 13, 2025
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Andrade-Stadler, Wang
FLAG SALUTE: Led by Mayor Wang
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabriel ino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIAL
1. CERTIFICATE OF SERVICE: DIANE DELGADILLO-JIMENEZ – F2M25-3
Mayor Wang and the City Council wish to commend and thank Police Clerk Diane Delgadillo-Jimenez for her 36 years of faithful and loyal service to the Police Department and the City of Alhambra. Mayor Wang will present a Certificate of Service plaque to Ms.
Delgadillo-Jimenez for her outstanding work for the City.
PRESENTATIONS
2. APPROVE CITY COUNCIL APPOINTMENTS – F2M24-38, M2M25-1
At the December 9, 2024 Council meeting, the Council adopted a resolution which declared Jeff Maloney elected as Councilperson of the Third District and Noya Wang elected as Councilperson of the Fourth District. Additionally, Noya Wang became Mayor, by virtue of being elected to the Fourth District, replacing the outgoing Councilmember and current Mayor, Sasha Renée Pérez. Due to the restructuring of the City Council, vacancies were created for positions on various external boards/commissions that should now be filled. A list reflecting all of the current City Council appointments as well as vacancies has been prepared by staff.
Recommended Action: City Council nominate colleagues to fill the vacant positions on various external boards/commissions and vo te to approve the nominated colleagues along with the other current City Council appointments; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-1)
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3. SURVEY REGARDING THE AGENDA PLACEMENT OF PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M24-7
At the October 28, 2024 Council meeting, Vice Mayor Lee requested, and the City Council agreed to discuss the current order of items on the agenda, more specifically where public comment for non -agendized items takes place on the agenda. Staff reached out to surrounding cities in the area to find out where public comment for non -agendized items is placed on their agendas. Staff will present a summary of the survey results.
Recommended Action: City Council receive and file the information report and direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 4 – 14)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
4. AWARD OF CONTRACT FOR THE DESIGN AND PURCHASE OF A LHAMBRA
PLACEMAKING SIGNAGE AND APPROPRIATION OF FUNDS FROM THE ARTS AND PUBLIC PLACES FUND – F2M24-51, N2M24-117, C2M25-1, M2M25-2
On September 23, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Design and Purchase o f Alhambra Placemaking Signage. Alhambra Placemaking signs will be located at Alhambra, Almansor and Granada parks. On Thursday, November 7, 2024, the City Clerk received three bids for the Design and Purchase of Alhambra Placemaking Signage. The bid received from Square Signs LLC dba Front Signs is the lowest responsive bid. The project will be funded with Arts and Public Places funds.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Square Signs LLC dba Front Signs in an amount not to exceed $159,665.55 for the Design and Purchase of Alhambra Placemaking Signage; appropriate $159,665.55 in revenue and expenditure funds from the Arts and Public Places Fund; authorize the City Manager, or designee, to execute all documents related to the Public Works Contract; and , direct staff to undertake the steps necessary to finalize the City Council's action. (M2M25-2)
5. ADOPTION OF A RESOLUTION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO WINDSTORM EVENT – F2M25-20, R2M25-1
Staff requests that the City Council adopt a resolution proclaiming the existence of a Local Emergency due to the recent windstorm and extreme fire weather . The weather system and wind event has caused extreme conditions such as power outages, damage to power poles, utilities infrastructure and fallen trees, impacting transportation arteries and requiring repair . T here exists a need to protect the health, safety and welfare of the residents and property of the City of Alhambra and conditions warrant and necessitate that the City of Alhambra declare the existence of a local emergency.
Recommended Action: City Council adopt Resolution No. R2M25 -1 entitled: A
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Resolution of the City Council of the City of Alhambra, California , p roclaiming the existence of a Local Emergency
6. AWARD CONTRACT: PURCHASE OF ONE FULL ELECTRIC PICKUP TRUCK FOR THE ALHAMBRA UTILITIES DEPARTMENT – F2M25-6A, C2M25-2, M2M25-3
As part of the City of Alhambra’s ongoing effort to develop a greener and more energy - efficient fleet, staff recommends the purchase of one fully electric pickup truck. This zero- emissions vehicle will replace an aging service truck that has been in use for 10 ye ars.
Staff aims to acquire this new electric pickup truck through a cooperative purchase agreement, ensuring a sustainable upgrade to the City’s vehicle fleet. Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On February 8, 2024, Sourcewell opened bids for procuring cars, vans, SUVs, and light trucks with related equipment, accessories, and services. Sourcewell awarded contract 032824 -NAF to National Auto Fleet Group on July 2, 2024, an agreement that does not expire until July 9, 2028. Staff recommends purchasing one truck under this option.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney , to National Auto Fleet Group for the purchase of one full electric pickup truck in the amount of $59,235.76; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-3)
7. AWARD CONTRACT : PURCHASE OF ONE UTILITY SERVICE TR UCK FOR THE UTILITIES DEPARTMENT – F2M25-6A, C2M25-3, M2M25-4
The 2024-25 Fiscal Year Budget includes the replacement of one utility service body truck.
The existing utility truck is over 10 years old and has reached its end of service life. The truck will be utilized for on-call in the Water Division. As such, staff is seeking to purchase a service body truck to replace the vehicle through a cooperative purchase agreement.
Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On February 8, 2024, Sourcewell opened four bids for procuring vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and services. Sourcewell awarded contract 03824-NAF to National Auto Fleet Group on November 4, 2021 - an agreement that does not expire until July 9, 2028. Per the Sourcewell bid specifications, there is the option of purchasing vehicles and equipment. Staff recommends purchasing one truck under this option.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to National Auto Fleet Group for the purchase of a service body truck in the amount of $78,449.71; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-4)
8. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN & CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT PROJECT ON SIERRA VISTA AVENUE – F2M24-65, RFP2M24-24, C2M25-4, M2M25-5
On October 14, 2024, the City Council approved the distribution of a Request for Proposals for professional engineering design services and construction support service for the
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Sewer Main Replacement Project on Sierra Vista Avenue. As part of the City of Alhambra’s ongoing Capital Improvement Program, this project will provide engineering design, plans, and preparation of bid specifications needed for the replacement of approximately 1,065 feet of existing 8-inch sewer main with a larger capacity sewer main. Staff reviewed a total of four proposals. West & Associates Engineering Inc. was selected based on their qualifications, experience, reputation, responsiveness, availability, and cost.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and West & Associates Engineering Inc., in an amount not to exceed $57,000.00, for engineering design and construction support servic es for Sewer Main Replacement Project on Sierra Vista Avenue; authorize the City Manager or designee to execute all documents related to the contract; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-5)
9. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN & CONSTRUCTION
SUPPORT SERVICES FOR THE WATER MAIN REPLACEMENT PROJECT ON CONCORD AVENUE, LA PALOMA AVENUE AND MERIDIAN AVENUE – F2M24-63, RFP2M24-22, C2M25-5, M2M25-6
On September 23, 2024, the City Council a pproved the distribution of a Request for Proposals for the Water Main Replacement Project on Concord Avenue, La Paloma Avenue, and Meridian Avenue. The Utilities Department regularly installs water mains to replace aging pipelines and to improve system re liability and water quality. This project will replace the approximately 6,500 feet of 4-inch cast iron pipe on Meridian Avenue and La Paloma Avenue with 8-inch Ductile Iron pipe, and 830 feet of 6 -inch cast iron pipe on Concord Avenue with 8 -inch Ductile Iron pipe. Staff reviewed a total of eight proposals.
Elie Farah Inc. was selected based on their qualifications, experience, reputation, responsiveness, availability, and cost.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Elie Farah Inc., in the amount of $117,850.00, for engineering design and construction support services for the Water Main Replacement Project on Concord Avenue, La Paloma Avenue, and Meridian Avenue; authorize the City Manager or designee to execute all documents related to the contract; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-6)
10. NOTICE OF COMPLETION: REHABILITATION OF THE STORM DRAIN PIPES ON COMMONWEALTH AVENUE AND GRAND AVENUE – F2M24-28, C2M24-47, M2M25- 6 On July 22, 2024, the City Council awarded a contract to CEM Construction Corp for the Rehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue in the amount of $195,875.00. There were no change orders during the construction.
However, there was one change order request to correct the original account number from 101.80.8676.64940 to 233.80.8882 .62210; and an appropriation of $28,191 is needed from the Safe Clean Water Program (SCWP) Fund to cover the remaining project balance.
The project was completed in accordance with the City’s requirements and specifications.
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As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of CEM Construction Corp for the Rehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue as complete; direct the Finance Director to allocate $28,191 from the Safe Clean Water Program (SCWP) Fund to cover the remaining project balance; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the five percent retention 35 days from the date of recordation, if no liens are filed; and, direct staff to undertake the steps necessary to f inalize the Council’s action. (M2M25-7)
11. TREASURER’S REPORT – F2M25-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of November, 2024, listing all of the City's investments as of November 30, 2024.
12. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the December 9, 2024 adjourned regular meeting, December 9, 2024 regular meeting; and, the November 22, 2024 special meeting of the City Council.
13. PERSONNEL ACTIONS – F2M25-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated January 13, 2025 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
14. DEMANDS - F2M25-1
Recommended Action: City Council approve as submitted Final Check List (254163 thru 254367) in the amount of $2,030,058.23 for the period ending November 21, 2024 and Schedule of Wire Transfers in the amount of $2,881,657.33 for the week ending November 8, 2024 ; Final Check List ( 254368 thru 254538; 254539 thru 254547 ) in the amount of $64,306.92 for the period ending November 26, 2024; Final Check List (254548 thru 254731) in the amount of $1,614,094.29 for the period ending December 5, 2024 and Schedule of Wire Transfer s in the amount of $3,478,754.13 for the weeks ending November 22, 2024 and November 29, 2024; Final Check List ( 254732 thru 254919) in the amount of $1,517,094.79 for the period ending December 12, 2024 and Schedule of Wire Transfers in the amount of $ 2,835,453.77 for the week ending December 6, 2024; and, Final Check List (254920 thru 255087) in the amount of $2,619,961.84 for the period ending December 19, 2024 and Schedule of Wire Transfers in the amount of $533,756.25 for the week ending December 13, 2024.
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PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M25-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, January 27, 2025 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available throu gh the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on th e City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make re asonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK