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C I T Y O F A L H A M B R A
NOTICE OF SPECIAL MEETING
OF THE
ALHAMBRA CITY COUNCIL
(Notice No. N2M25-17)
NOTICE IS HEREBY GIVEN that a special meeting of the Alhambra City Council will be held on Monday, February 24, 2025, commencing at 5:00 p.m. in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California pursuant to the order of the Mayor of the City of Alhambra, the Alhambra City Charter, the Alhambra Municipal Code, and Section 54956 of the Government Code of the State of California.
An agenda of such special meeting is attached hereto incorporated herein by reference and made a part hereof as though fully set forth herein.
LAUREN MYLES, CMC
CITY CLERK
Dated: February 20, 2025
Notice No. N2M25-17
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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
SPECIAL MEETING
FEBRUARY 24, 2025
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/85923690914?pwd=Z4vUkzXphKv9POJEpIkU2z7zu3OdFy.1 Webinar ID: 859 2369 0914, Passcode: 281050
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248 -7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(3 12) 626 -6799 or +1(646) 558 - 8656 and entering Webinar ID: 859 2369 0914 and Passcode: 281050. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can pr oceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless . Meetings ca n also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Munici pal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone. Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; howeve r, the pr esiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum: Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behave s in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their d esignees, s hall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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AGENDA
Special Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
February 24, 2025
5:00 p.m.
ROLL CALL: Lee, Maza, Maloney, Andrade-Stadler, Wang
FLAG SALUTE: Led by Mayor Wang
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabriel ino/Tongva pe ople who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CITY CLERK REPORT - NOTICE NO. N2M25-17
The City Clerk h ereby reports that she duly gave notice of the special meeting of the City Council being held this evening pursuant to t he order of t he Mayor and in accordance with Section 54956 of the Government Code of the State of California.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION S: 5 MINUTES PER SPEAKER, 30 MINUTES TOTAL)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Once the 30-minute time limit has been reached, any remaining speakers will be permitted to speak at the end of the meeting. Speakers will only be allowed to speak once per meeting for non -agendized items.
Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
CONSENT AGENDA (Item Nos. 1 – 14)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
1. ADOPTION OF A RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO WINDSTORM EVENT – F2M25-20, R2M25-9
Staff requests that the City Council adopt a resolution terminating the existence of a local emergency due to the recent windstorm and extreme fire weather. In addition to the Governor of California declaring a state of emergency on January 7, 2025, Los Angeles County proclaimed the existence of a local emergency that same day due to the
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windstorm event wind that caused extreme conditions such as massive fires, power outages, damage to power p oles and utili ties infrastructure and fallen trees, impacting transportation arteries, requiring repair and threatening the integrity of the City’s infrastructure. On January 13, 2025, the Alhambra City Council declared the existence of a local emergency and ratified the City Manager’s Proclamation of Existence of a Local Emergency on January 7, 2025 due to the windstorm event. The conditions pertaining to the windstorm event response no longer warrant and necessitate the existence of a local emergency.
Recommended Action: City Council adopt Resolution No. R2M25 -9 entitled: A Resolution of the City Council of the City of Alhambra, California, terminating the existence of a Local Emergency
2. NOTICE INVITING BIDS: 202 5 USDA SUMMER FOOD SERVICE PROGRAM – F2M25-25, N2M25-18
The Summer Food Service Program (SFSP) is a federally funded program administered by the State of California Department of Education. The proposed SFSP will begin distributing lunches and snacks on June 2, 2025 and will provided Monday thro ugh Friday through August 8, 202 5. The City will be eligible for reimbursement by the California Department of Education for lunches, snacks and operational costs.
Recommended Action: City Council approve the City’s participation in the 202 5 Summer Food Service P rogram; authorize staff to circulate a Notice Inviting Bids to secure a vendor to provide prepared lunches and snacks for the program ; and, direct staff to undertake the steps necessary to finalize Council’s action.
3. ACCEPT A DONATION OF A SCOREBOARD FROM EAST ALHAMBRA LITTLE LEAGUE AND APPROPRIATION OF FUNDS FOR INSTALLATION – F2M25-12, M2M25-17
El Camino Chevrolet donated a scoreboard and remote con trol to East Alhambra Little League (EALL). EALL would like to donate the sco reboard to the City of Alhambra for use a the Almansor Park baseball field. The scoreboard is eight feet wide by si x f eet high. Installation requires trenching for the placement of conduits to run new electrical lines and connect to an existing power source. Staff received three bids for the installation of the scoreboard. The lowest responsible bid was $10,000. EALL donated $10,000 to cover the costs of the scoreboard installation. After installation, the C ity will provide for ongoing mainte nance of the scoreboard, but EALL will assume the responsibility for the remote-control system.
Recommended Action: City Council accept from East Alhambra Little Le ague a donation of an electric outdoor baseball score board at Almansor Park baseball field; accept a cash donation of $10,000 for the installation of the scoreboard; direct the Finance Di rector to appropriate the $10,000 in rev enues and expenditures for the completion of the project; and, direct staff to underta ke the steps necessary to finalize Council’s action. (M2M25-17)
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4. NOTICE OF COMPLETION: FIRE STATION 73 KITCHEN REMODEL PROJECT – F2M23-49, C2M24-45, M2M25-18
On June 24, 2024, the City Council awarded a contract to Fir st Trade LLC dba YMC for the Fire Station 73 Kitchen Remodel Project in the amount of $16 5,000. There was one change order i ssued in the amount of $5,399.81. The change order was issued for unforeseen additional services related to the gas line and electrical adjustments. The total cost of the project was $170,339.81. The project was completed in accordance with the City’s requirements and spec ifications. As such it would be appropriate f or the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of First Trade LLC d ba YMC for the Fire St ation 73 Kitchen Remodel Project as complete in the amount of $170,399.81; direct the City Clerk t o file a Notice of Completion with County of Los Angeles for recordation; instruct the Finance Directo r to release the five percent retention 35 days from the date of recor dation, if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-18)
5. APPROVE STATE OF CALIF ORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CAL OES) DESIGNATIO N OF APPLICANT ’S AGE NT RESOLUTION FOR FEDERA L AND STATE FIN ANCIAL ASSISTANCE – F2M20-33, F2M25 -20, M2M25-19
On January 13, 2025, the City Council adopted Resolution No. R2M25-1 proclaiming the existence of a local emergenc y. On January 7, 2025, a des tructive widespread windstorm and extreme fire weather impacted the Los An geles metropolita n area, including the County of Los An geles and the City of Alhambra . This weather system caused extreme conditions such as power outages, fallen trees and damages to the City’s in frastructure. For Alhambra to request the fund ing assistance, the City Council must designate City agents responsible for providing required assurances and executing agreements with FEMA and Cal OES on behalf of th e City and approve the corresponding Cal OES Form 130. Staff recommends the City Manager, Fire Chief and Finance Director be d esignated, and be effective fo r all open and future disasters declared by the state or federal government up to three years follo wing the date of approval by City Council so as to expedite the processing of requests in the future.
Recommended Action: City Council approve that certain State of Califo rnia Governor’s Office of Emergency Services Designation of Ap plicant’s Agent Resol ution for Non -State Agencies (OES-FPD-130) a copy of which is on file in the City C lerk’s Office as Cal OES ID No. 037 -00884 and by this reference incorporat ed herein and made a part o f as though fully set forth herei n; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-19).
6. AWARD CONTRACT: ROOF REPLACEMENT AT THE UTILITIES CUSTOMER SERVICE CENTER – F2M24-69, N2M24-152, C2M25-7, M2M25-20
At the December 9, 2024 meeting, the City Council approved the distribution of a Notice Inviting Bids for the Roof Replacement at the Utilities Customer Service Center project.
On February 13, 2025, the City Clerk received eight bids that ranged from $64,400 to
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$139,950. Staff reviewed the bids received and the bid from McDonnell Roofing, Inc. in the amount of $64,400 was the lowest responsible bid. McDonnell Roofing, Inc. has the necessary licenses to complete the work and has conducted similar projects.
Recommended Action: City Council award a co ntract, subject to final language approval by the City Manager and City Attorney, to McDonnell Roofing, Inc. in the amount of $64,400.00 for the Roof Replacement at the Customer Service Cent er; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-20)
7. AMEND RESERVE POLICY – F2M25-17, R2M25-8, M2M25-21
The reserve policy was updated and approved by the City Council on June 23, 2023, designating the following reserve uses: General Fund Emergency Reserve , Legal Liability Reserve , Building and Facilities Reserv e, and Rolling Stock and Equipment Reserve. The General Fund Emergency Reserve is currently fund ed at 21% of the General Fund operating expenditures, totaling $20.5 million, exceeding the 20% goal for FY 2024/25. This reserve is designated for natural or fiscal emergencies. Following an evaluation of the City’s risks, guided by the Government Finance Officers Association (GFOA) best practices, sta ff assesse d areas such as revenue stability, expenditure volatility, risks, leverage, liquidity, capital projects, and other factors. Given the moderate to high risks identified, staff recommends increasing the General Fund Reserve target to 30% of operati ng expenditures to enhance financial security and better address f uture uncertainties. Additionally, staff is requesting the City Council direct the Director of Finance to allocate any unappropriated surplus, including future surpluses, through appropriation transfers or budget adjustments until the r eserve levels are met. Separate from the reserve policy, staff has been working on addressing the long -term unfunded liabilities. A staff report will be brought back to amend the reserve policy in the future to recommend creating a new reserve category specifically for unfunded pension liability.
Recommended Action: City Council adopt Resolution No. R2M25 -8 entitled: A Resolution of the City Council of the City of Alhambra to amend the General Fund Reserve Poli cy amending the General Fund Reserve Policy to increase the Genera l Fund Emergency Reserve goal to 30% and d irect the Director of Finance to fund the City’s various reserve funds when unappropriated surplus funds are available ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-21)
8. NOTICE INVITING BIDS: 2024 CDBG ADA RAMP PROJECT – F2M25-26, N2M25-20
Staff requests that the City Council approve the distrib ution of a N otice Inviting Bids for the 2024 CDBG ADA Ramp Project. The project is located in the southwest, central, and northeast areas of the City. The project consists of the construction of thirty -nine (39) base bid curb ramps and ancillary components such as curb & gutter, cross gutt er, and sidewalks. Plans and specifications have been prepared for this project which have been reviewed by staff and are in conformance with the City’s standards. Once approved, they will be posted and advertised with the bid notice and bid instructions.
Recommended Action: City Coun cil authorize the distribution of Notice Inviting Bids for the 2024 CDBG ADA Ramp Project, with bids due no later than 10:30 a.m. on Thursday, March 27, 2025; and, direct staff to undertake the steps necessary to finalize the Council’s action.
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9. NOTICE INVITING BIDS: ALLEY REHABILITATI ON PROJECT (AREA A - PHASE II) – F2M25-27, N2M25-21
The Alley Rehabilitation (Area A / Phase II) Project consists of 5 alley segments and 1 alternate location. The alley segments are categorized as failed conditio n. Staff h as prepared specifications for distribution to qualified firms to submit proposals for the preparation of Plans, Specifications, and Estimates (PS&E) documents. The project is located on Curtis Lane (Alley) and Olive Place (Alley), between Shorb Street and Valley Boulevard.
Recommended Action: City Council au thorize the circulation of a Notice Inviting Bids to prospective contractors for the Alley Rehabilitation Project (Area A / Phase II) with bids due no later than 10:30 a.m. on Thursday, Ma rch 20, 2025; and, direct staff to undertake the steps necessary to finalize Council’s action.
10. TREASURER’S REPORT – F2M25-1
Recommended Action: City Council recei ve and file as submitted the Treasurer's Report prepared by the Director of Financ e for the month of January, 2025, listing all of the City's investments as of January 31, 2025.
11. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the January 27, 2025 regular meeting of the City Council and the February 10, 2025 special meeting of the City Council.
12. PERSONNEL ACTIONS – F2M25-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated February 24, 2025 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
13. DEMANDS - F2M25-1
Recommended Action: City Coun cil approve as submi tted Final Check List (255791 thru 255959 and 255960 thru 255969 ) in the amount of $65,026.92 for the period ending January 29, 2025; Final Check List (256136 thru 256280) in the amount of $764,436.10 for the period ending February 6, 2025 and Schedule of Wire Transfers in the amount of $ 3,053,803.87 for the week ending January 30, 2025; and, Final Check List ( 256281 thru 256444 ) in the amount of $ 1,223,278.82 for the period ending February 13, 2025 and Schedule of Wire Transfer s in the amount of $1,119,501.97 for the week ending January 24, 2025.
14. RESOLUTION: APPOINTMENTS REQUIRED I N CON NECTION WITH THE REORGANIZATION OF THE CITY COUNCIL – F2M25-24, R2M25-10
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The following action is required to be taken in connection with t he reorganization of the City Council; i.e., designating the City’s Board members to the Los Angeles County Sanitation District Nos. 2 and 16. By the District’s bylaws, Katherine Lee, by virtue of becoming Mayor, is the City’s Member; and , Jeff Maloney is an alternate member to act in place of the presiding officer of the Alhambra City Council.
Recommended Acti on: City Council adopt Resolution No. R2M2 5-10 entitled: A Resolution of the Alhambra City Council pertaining to the designation of the Member and Alternate Member of the Boards of Directors of County Sanitation District Nos. 2 and 16 of Los Angeles County
PUBLIC COMMENT FOR NON -AGENDIZED ITEMS CONTINUED (TIME LIMITATI ON - 5
MINUTES PER SPEAKER)
Continuation of public comment for speakers that wish to comment on non-agendized items, but were unable to speak during the first public comment period . Please note that while the City Council values your comments, pursuant t o the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M25-7
Each Cou ncilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City C ouncil that are distributed less than 72 hours pri or to that meeting, will b e made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City C ouncil are r ecorded an d ar e broadcast on Charter Cha nnels 3 and 18 2 at 7:30 p .m. on T hursdays and M ondays following the meeting.
Recordings are also available for viewing b y the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans w ith Disa bilities Act: If y ou require special assistance to participate i n any Ci ty meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570- 5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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Translation Ser vices Re quests: If you re quire translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be m ade by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK