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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
MAY 12, 2025
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
May 12, 2025
6:00 p.m.
ROLL CALL:
COUNCIL: Maza, Maloney, Wang, Andrade-Stadler, Lee
FLAG SALUTE: Led by Mayor Lee
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabriel ino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. PROCLAMATIONS – F2M25-3
A. Ratify the action of Mayor Lee in proclaiming May 2025 as Asian American Native Hawaiian Pacific Islander Heritage Month in Alhambra.
B. Ratify the action of Mayor Lee in proclaiming June 2025 as LGBTQ+ Pride Month in Alhambra.
2. COMMENDATION: MATTHEW WONG – EDISON SCHOLAR – F2M25-3
Mayor Lee and the Alhambra City Council wish to congratulate and commend Matthew Wong upon receiving a $50,000 scholarship from Southern California Edison due to his excellence in STEM -related fields and his pursuit of a career in sustainability and innovation. Mr. Wong, a student at Mark Keppel High School and a former City of Alhambra Building & Safety Department summer intern, will attend Stanford University in the fall. Mr. Wong aims to improve earthquake safety using his Computer Science and Geophysics degrees to create modeling of ground motion during seismic events in ord er to help in the design of safer buildings, to prevent retrofitted structures from collapsing and to improve building plans. The City of Alhambra is pleased to congratulate Mr. Wong for his academic achievements and offer very best wishes for success in his future endeavors. Mayor Lee will present the commendation to Edison Scholar, Mr. Wong.
3. COMMENDATIONS: FREMONT & NORTHRUP ELEMENTARY SCHOOLS DUAL IMMERSION PROGRAM STUDENTS – F2M25-3
Mayor Lee and the Alhambra City Coun cil wish to recognize and commended the 8th Grade Spanish and Mandarin Dual Immersion Students at Fremont and Northrup
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Elementary Schools upon the occasion of their completion of the Dual Immersion Program. The Dual Immersion Program educates students in both English and either Spanish or Mandarin to encourage biliteracy and the exploration of different cultures. The City of Alhambra commends the teachers and students participating in the Fremont Elementary and Northrup Elementary Dual Immersion Programs for their commitment and dedication to academic enrichment through bilingualism. Mayor Lee will present the commendations to the participating students.
PUBLIC COMMENT FOR NON -AGENDIZED ITEMS (TIME LIMITATION S: 5 MINUTES PER SPEAKER, 30 MINUTES TOTAL)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Once the 30-minute time limit has been reached, any remaining speakers will be permitted to speak at the end of the meeting. Speakers will only be allowed to speak once per meeting for non -agendized items.
Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
PUBLIC HEARINGS
4. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT FISCAL YEAR 202 5- 2026 RENEWAL – F2M25-33, N2M25-50, R2M25-22
This is the time and place set by Notice No. N2M25-50 for the City Council to hold a public hearing to consider the following:
Fremont 8th Grade
Dual Immersion
Spanish Students
Aiyana Blackshaw
Dominguez
Rodrigo Campos
Nayeli Cervantes-
Lombera
Dae Han Chew
Devon Deporto
Kaela Flores
Leo Fuentes
Jeanette Garcia
Mel Garcia
Katya Hernandez
Kathleen Marquez
Samantha Quinonez
Andrea Ramirez
Diego Reyes,
Miles Rios,
Leonardo Rivanis,
Nico Soto
Nayla Tovar
Ian Trang
Bruce Van Norman
Pablo Villacinda
Northrup 8th Grade
Dual Immersion
Mandarin Students
Aaron Chang Arnold
Jasmine Chang Arnold
Brandon Chau
Chloe Vannee Felhauer
Tiffany Mei Ho
Ziling Huang
Audrey Lam
Joshua Brandon Lam
Jessica Su Lee
Dereck Lin
Bruce Chenghan Lu
Iris Choi Ly
Siena Aven Vien
Nicholas Wijaya
Alexander Yu-Wei
Young
Zackary Yu-Han Young
Kaylee Zheng
Shangye Zhu
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A. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the downtown area only and was established to provide a source of funding to operate and maintain specialized improvements. Those improvements include items such as decorative sidewalk planters, landscape medians, decorative sidewalk and paving and the Washington Twin streetlights. This assessment is proposed to be unchanged from the 2024-25 level; and,
B. The Public Works Maintenance and Improvement District No. 1 - Zone B was established to fund debt service on a bond issue and ongoing maintenance and operation of the City’s streetlights, sidewalks, curb and gutters, streets, street trees, median landscaping and municipal parking lots and structures. The work is performed by a combination of a concrete crew, a two-person electrical crew (who also maintain traffic signals), an asphalt crew, and contractors. This assessment is proposed to be unchanged from the 2024-25 level; and,
C. The Public Works Maintenance and Improvement District No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of Main Street, between Atlantic and Palm, and on both sides of Palm, between Main and Commonwealth. The purpose of Zone C is to provide funding for the ongoing maintenance and operation of the public improvements, which were constructed in the Auto Row area and include the grass parkway, the feature lights between Atlantic and Olive, and the street trees. This assessment is proposed to be unchanged from the 2024-25 level.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council should adopt Resolution No. R2M25-22 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Public Works Maintenance and Improvements District No. 1 for Fiscal Year 202 5-2026 confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith renewing the Public Works Maintenance and Improvement District for the 2025 -26 Fiscal year at the same rates since 1996 -97; and, direct staff to undertake the steps necessary to finalize Council’s action.
5. PUBLIC HEARING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME FUNDS 2025- 2029 CONSOLIDATED PLAN, 2025-2026 ANNUAL ACTION PLAN, AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE (AI) – F2M25- 36, N2M25-40, M2M25-70
This is the time and place set by Notice No. N2M25-40 for the City Council to hold a public hearing regarding Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra’s proposed 2025-2029 Consolidated Plan and Annual Action Plan to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre-submission requirements as outlined in section 24 Part 91 of the Code of Federal Regulations. For FY 2025 –2026, while HUD has not officially notified the City of its funding allocations, the City can proceed with the hearing of its Consolidated Plan and Annual Action Plan. Using an estimated funding amount based on the FY 2024 –2025 CDBG and HOME allocations, the City of Alhambra anticipates receiving approximately $834,539 in CDBG funds and $440,224 in HOME funds from HUD. If the actual FY 2025 -2026 allocations for CDBG or HOME are greater or less than the estimates used, the amount for each project will be increased or decreased at the sam e percentage, with Admin, CHDO Reserve, and Public Services amounts (as applicable) rounded down to the nearest dollar to remain under the funding
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caps. The following programs are proposed for funding through CDBG and HOME during FY 2025-2026:
Proposed Work Program (CDBG) $834,539
Administration $141,908
Fair Housing Services $25,000
Housing Rehabilitation $342,450
Code Enforcement $200,000
Public Services (Senior Case
Management) $125,181
Proposed Work Program (HOME) $440,224
Administration $44,022
CHDO (New Construction) $66,034
Housing Rehabilitation $330,168
The HCDA Citizen Advisory Committee was expected to review the Five -Year Consolidated Plan, the One-Year Annual Action Plan, and the Analysis of Impediments to Fair Housing Choice (AI), however, a quorum with the HCDA could not be secured for the regularly scheduled meetings of April 1, 2025, and May 6, 2025, or for a Special Meeting of the HCDA on May 7, 2025. As a result , individual feedback from committee members was encouraged. One comment was received. The notice for this hearing and the 30-day public review period for the 2025 –2029 Consolidated Plan, 2025 –2026 Annual Action Plan, and Analysis of Impediments to Fair Ho using Choice (AI) were published in the Pasadena Star-News, La Opinion, and World Journal newspapers. The documents were made available for review at City Hall, the Library, and on the City’s CDBG Program Administration website. The public comment period was conducted from April 11, 2025 to May 12, 2025. As of the date of drafting this report, no public comments were received.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council's discretion, approve the proposed FY 2025-2029 Consolidated Plan, FY 2025 -2026 Annual Action Plan, and Analysis of Impediments to Fair Housing Choice (AI) for the Community Development Block Grant (CDBG) and HOME programs, and authorize staff to submit these plans to the U.S. Department of Housing and Urban Development (HUD). (M2M25-70)
6. CITY VACANCIES, RECRUITMENT AND RETENTION EFFORTS REPORT IN COMPLIANCE WITH ASSEMBLY BILL 2561 – F2M25-2, M2M25-69
Effective January 1, 2025, Assembly Bill 2561 added California Government Code Section 3502.3 which requires public agencies to hold a public hearing at least once per fiscal year to report on vacancy and r ecruitment status and retention efforts. The public hearing presentation must be made prior to the adoption of the final budget for the fiscal year. The City has 411 full-time positions budgeted with 20 of these positions vacant as of April 29, 2025, for an approximately 4.9% vacancy rate. A summary table showing the number of vacancies and percentage of total vacancies by each City bargaining unit and other unrepresented units is available as a part of the Director of Human Resources & Risk Management’s Ma y 12, 2025 staff report . AB 2561 further requires that recognized bargaining units be allowed to speak and/or make a presentation before the City Council during the same public hearing in which the agency makes its annual presentation on
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vacancies. All of the City’s represented bargaining units have been notified of this public hearing tonight and provided with their vacancy rate. AB 2561 also requires that during the hearing, the agency must identify any necessary changes to policies, procedures, and recruitment activities that may lead to hiring obstacles. Staff has not identified any necessary changes to policies and procedures that may present obstacles in the hiring process; rather, staff has identified an opportunity to allow eligi ble part -time/hourly employees the ability to apply for promotional opportunities by amending the Alhambra Municipal Code. Additionally, w ithin the past 18 months, City staff has adopted various strategies to address recruitment challenges and improve empl oyee retention. Efforts include updating class specifications to ensure job requirements are current and necessary; streamlining the hiring process for safety sensitive positions; reaching agreement with certain bargaining units to allow for a certain numb er of “overhires” for vital safety sensitive positions to ensure a smooth transition of personnel with impending retirements; adjusting work schedules for more efficient operations and employee wellness; and the offering of lateral hiring bonuses for Polic e Officers, Firefighter/Paramedics and Police Dispatchers.
Recommended Action: City Council conduct a public hearing and receive and file the information presented on position vacancies in compliance with Assembly Bill 2561 (AB 2561) - Local public employees; vacant positions. (M2M25-69)
PRESENTATIONS
7. APPROVAL OF TRAFFIC CALMING GUIDELINES POLICY – F2M24-33, M2M25-76
On April 14, 2025, the City Council received a presentation and information regarding a Traffic Calming Guidelines and Speed Humps Policy, and directed staff to make revisions to the policy . Staff will present information regarding the revisions and changes to the updated Traffic Calming Guidelines Policy. Staff attempted to hold a special meeting of the Transportation Commission on April 30, 2025 for their review and comments of the draft Traffic Calming Guidelines , per Council’s direction, but there was not a quorum to hold the meeting, thus the policy is redirected to City Council for consideration. The Traffic Calming Guidelines Policy documents are outlined in Director of Public Works & Utilities’ May 12, 2025 staff report.
Recommended Action: City Council approve the proposed Traffic Calming Guidelines Policy, or direct staff as deemed appropriate. (M2M25-76)
8. 2025 STRATEGIC PLAN FUNDING RECOMMENDATIONS – F2M25-28, F2M25-17
At the May 6, 2025 Special City Council meeting, staff presented a detailed overview of the Annual Budget for Fiscal Year 2025 -26 through 2026-27, Capital Improvement Plan for Fiscal Years 2025 -2030, and 2025 Strategic Plan with Funding Estimates. It was requested the 2025 Strategic Plan return for further discussion and funding prioritization.
After the discussion, it is expected Council will provide direction to staff on funding recommendations to be included in the Draft Fiscal Year 2025-26 and 2026-27 Budget for consideration at the June 23, 2025 City Council meeting.
Recommended Action: City Council to provide direction to staff as deemed appropriate.
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CONSENT AGENDA (Item Nos. 9 – 25)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
9. NOTICE INVITING BIDS: ALHAMBRA GOLF COURSE BUNKER SAND REPLACEMENT IMPROVEMENT PROJECT – F2M25-34, N2M25-53
The bunkers at the Alhambra Golf Course are scheduled for the second round of repair and improvement as part of ongoing phased maintenance, which aims to enhance the playability of the golf course. Specifications and bid documentation have been completed for the Alhambra Golf Course Bunker Sand Replacement Improvement Project, which includes: Old Bunker Sand Removal; Bunker Gravel/Pipe Removal & Disposal; Install 12- inch Round Catch Basin Riser with Metal Grate; Bunker Edging and Floor Contouring; Lining Bunkers; and, Capillary Concrete Bunker Liner. The project bids are due no later than 10:30 a.m. on June 5, 2025 in the Office of the City Clerk, and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra Golf Course Bunker Sand Replacement Improvement Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
10. RESOLUTION: FY 2025-2026 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M25-35, R2M25-21
The Road Repair and Accountability Act stipulates that, prior to receiving Road Maintenance and Rehabilitation Account (RMRA) funds in a fiscal yea r, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted resolution. This information is due by July 1, 2025. Staff is proposing a Street Rehabilitation Project for FY 2025-2026 that includes design services and street rehabilitation (including but not limited to pavement, striping, ADA ramps, sidewalk, curb and gutter, etc.) for public streets bound by Mission Road, New Avenue, Valley Boulevard and Garfield Avenue. It is anticipated that the City will receive $2,167,709 from the RMRA Fund for FY 2025-2026.
Recommended Action: City Coun cil adopt Resolution No. R2M 25-21 entitled: A Resolution of the City Council of the City of Alhambra, California adopting the Fiscal Year 2025-26 list of projects funded by SB 1: The Road Repair and Accountability Act ; and, direct staff to undertake the steps necessary to finalize Council’s action.
11. AWARD CONTRACT: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION 74 – F2M24-36, N2M25-15, C2M25-21, M2M25-66
On February 10, 2025, the City Council approved the distribution of a Notice Inviting Bids for the Roof Replacement at Alhambra Fire Department Station 74 Project. On April 3, 2025, the City Clerk received eight bids that ranged from $125,256.00 to $376,618.00.
Staff reviewed the bids and Superior Roofing Systems’ bid in the amount of $125,256.00 is the lowest responsible bid. Superior Roofing Systems has the necessary licens es to
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perform the work and has conducted similar projects. This project is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Section 15301, under Class 1. Class 1 exemptions cover the operation, repair, maintenance, or minor alteration of existing structures. The project involves replacing an existing roof with similar materials and dimensions.
Recommended Action: City Council award a contract, subject to final language approval by the City M anager and City Attorney, to Superior Roofing Systems in the amount of $125,256.00 for the Roof Replacement at Alhambra Fire Department Station 74; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-66)
12. AWARD CONTRACT: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION 72 – F2M24-24, N2M24-23, C2M25-22, M2M25-67
On February 12, 2024, the City Council approved the distribution of a Notice Inviting Bids for the Roof Replacement at Alhambra Fire Department Station 72 Project, but there was a delay in soliciting bids due to material issues. The Notice Inviting Bids was issued on February 27, 2025. On April 3, 2025, the City Clerk received nine bids that ranged from $25,000.00 to $274,688.00. A Withdrawal Letter was s ubmitted by the lowest bidder. As a result, Rainy Day Roofing, Inc. is the lowest responsible bidder in the amount of $140,429.58. Rainy Day Roofing, Inc. has the necessary licenses to perform the work and has conducted similar projects. This project is ca tegorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Section 15301, under Class 1. Class 1 exemptions cover the operation, repair, maintenance, or minor alteration of existing structures. The project involves replacing an existing roof with similar materials and dimensions.
Recommended Action: City Council award a contract., subject to final language approval by the City Manager and City Attorney, to Rainy Day Roofing, Inc. in the amount of $140,429.58 for the Roof Replacement at Alhambra Fire Department Station 72 ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-67)
13. NOTICE OF COMPLETION: INTERIOR COATINGS OF TREATMENT VESSELS 204 A AND 204 B AT THE GROUND WATER TREATMENT PLANT – F2M24-47, C2M24-48, M2M25-68
On July 22,2024, the City Council awarded a contract to Unified Field Services Corp. for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water Treatment Plant in the amount of $110,600.00. There was one authorized change order during the project. The change order was to provi de an engineer to inspect internal corrosion and recommendations for the two vessels. The change order increased the total amount of the contract by $10,350.00, for a total project cost of $120,950.00. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Unified Field Services Corp. for the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water
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Treatment Plant as complete in the amount of $120,950.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Co uncil’s action. (M2M25-68)
14. AMEND CONTRACT WITH WEST COAST ARBORISTS FOR TREE MAINTENANCE SERVICES – F96-35, C2M10-26, M2M25-71
On June 24, 2024 the City entered into a contract with West Coast Arborist, the current provider of tree maintenance services. The terms of contract are such that services may not exceed $851,270.50. The balance of the existing purchase order for tree services for all Alhambra Parks has reached its limit. An additional $15,500 is needed for tree maintenance services for the City’s parks for the remainder of the fiscal year.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and West Coast Arborist s, Inc. for annual professional tree maintenance services in an additional amount of $15,500 in FY 2024-25 (and a total contract cost not to exceed $866,770.50) for additional tree maintenance services for the remainder of the fiscal year; an d, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-71)
15. AUTHORIZE RFP: PROFESSIONAL ELECTRICAL AND HVAC SERVICES – PARKS FACILITIES, GOLF COURSE & ALMANSOR COURT – F2M25-37, RFP2M25-7
The Parks & Recreation Department is seeking prospective contractors for professional electrical and HVAC services to maintain and repair all electrical and HVAC issues in all park facilities, Golf Course and Almansor Court. Specifications and bid documentation have been completed for electrical and HVAC services at all Parks, Golf Course, and Almansor Court.
Recommended Action: City Council authorize staff to circulate a Request for Proposals to prospective contractors for professional electrical and HVAC services at the City’s park facilities, Golf Course and Almansor Court with proposals due in the Department office by 12:30 p.m. on May 29, 2025; and, direct staff to undertake the steps necessary to finalize Council’s action.
16. EXERCISE CONTRACT OPTION: PARKWOOD LANDSCAPE MAINTENANCE INC.
FOR LANDSCAPE MAINTENANCE SERVICES –– F2M23-32, C2M23-40, M2M25-72
On May 22, 2023, the City Council awarded a contract to Parkwood Landscape Maintenance Inc. for the maintenance of various landscaped areas throughout the City of Alhambra, including the downtown area, Auto Row, various park sites, City Hall, Police Department, Library, Freeway off-ramps, Public Works & Utilities Department Facilities, and Parking Structures. Parkwood Landscape Maintenance proposed to provide landscaping maintenance services to City facilities at an amount not to exceed $465,660.00 annually for FY 23-24 and FY 24-25, with the City having the option to extend the contract by an additional two -years, through FY 26-27 at the same contract amount.
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Staff has been satisfied with the quality of service provided by Parkwood Landscape Maintenance. They are quick to respond, provide professional customer service, and an excellent landscape maintenance program. Staff recommends exercisi ng the contract option to extend the contract by two years under the same compensation terms of $465,660 per year.
Recommended Action: City Council approve staff’s recommendation to exercise the two-year contract option, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Parkwood Landscape Maintenance for professional landscape maintenance services (C2M23-40), in an amount not to exceed $465,660.00 per year; and, direct staff to undertake the s teps necessary to finalize Council’s action. (M2M25-72)
17. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2024 -2025 – F2M2-57, C2M2-46, M2M25-73
Transtech Engineers provides City Engineering Services to the Public Works Department on an as needed basis. The original contract for engineering services plan review is $200,000.00 per fiscal year. Transtech invoices the City on an hourly basis, depending on the type and amount of work performed. Due to the increased amount of Accessory Dwelling Unit plan checks and Traffic Studies during Fiscal Year 202 4-2025, Transtech was required to do work that exceeded the contract amount by $ 75,000.00. A portion of the additional work is offset by project and plan check revenues collected. This amendment will only cover additional work performed in Fiscal Year 2024-2025.
Recommended Action: City Council approve an amendment to the Agreement with Transtech Engineers for Fiscal Year 2024-20245 for an additional $75,000.00; authorize the City Manager to sign the Amendment on behalf of the City Council; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-73)
18. AUTHORIZE RFP: ASSISTANCE IN THE ADMINISTRATION OF THE CITY’S HISTORIC PRESERVATION PROGRAM AND STAFFING THE CITY’S HISTORIC PRESERVATION COMMISSION – F2M25-38, RFP2M25-8
The City’s General Plan includes policies and implementation actions for the development of a new Historic Preservation Ordinance. On May 28, 202 5, the Historic Preservation Commission will hold a public hearing to consider recommending approval of the Final Draft of the Ordinance to the Planning Commission. The Planning Commission is expected to hold its public hearing on July 7, 2025, to make its recommendation to the City Council. The City Council is anticipated to review the Final Draft of the Ordinance on August 25, 2025, with the Ordinance becoming effective in October 2025. Given the technical nature of historic preservation, solicitation of proposals from qualified firms are requested to provide the technical expertise to support the implementation and ongoing activities of the City’s new Historic Preservation Program. The selected consultant will assist the City in the administrative functions of implementing a new Historic Preservation Program, such as developing and reviewing Certificates of Appropriateness and Mills Act contracts, and staffing the Historic Preservation Commission.
Recommended Action: City Council authorize the distribut ion of a Request for Proposals (RFP2M25-8) to provide professional consulting services to assist staff in the
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administration of the City’s Historic Preservation Program and staffing the City’s Historic Preservation Commission.
19. CONTRACT AMENDMENT: EUROFINS EATON ANALYTICAL LLC FOR FY 2024 - 2025 – F2M21-29, C2M24-32, M2M25-74
Eurofins Eaton Analytical LLC provides water quality testing laboratory services to the Utilities Department on a monthly basis. The original contract for water quality testing laboratory services is $100,000.00 per fiscal year. Eurofins invoices the City on a monthly basis, depending on the type and amount of work performed. Due to the increased cost amounts during Fiscal Year 2024-2025, Eurofins was required to do work that exceeded the contract amount by $ 35,000.00. The cost of the additional work is due to a more stringent standard of work, where the City’s annual sampling volume significantly increased from 48 samples per year for perchlorate to 516 samples per year. This increase reflects the City’s commitment to comply with updated water quality standards and ensuring continued public health protection. This amendment will only cover additional labor costs and work performed in Fiscal Year 2024-2025.
Recommended Action: City Council approve an amendment to the Agreement with Eurofins Eaton Analytical LLC for Fiscal Year 2024 -2025 for an additional $35,000.00; authorize the City Manager to sign the Agreement on behalf of the City Council; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-74)
20. APPROVAL OF CONTRACT AMENDMENT FOR FIRE DEPARTMENT INFORMATION TECHNOLOGY SERVICES – F2M20-42, C2M20-33, M2M25-75
On July 13, 2020, the City Council awarded a contract for professional information technology and s upport services in an amount not to exceed $65,000.00 annually. The contract is due to expire on June 30, 2025. To ensure uninterrupted service to the critical needs of the Fire Department, SDI has agreed to continue their service for an additional six months while the City prepares to provide information technology support services in- house. SDI has agreed to continue information technology support services to the Fire Department at the same pricing. Pursuant to the City’s Municipal Code, 3.28.050, the Fire Department is requesting authorization to continue the contract through December 31, 2025.
Recommended Action: City Council approve a contract amendment by and between the City of Alhambra and SDI Presence LLC to extend the term of the agreement by six months, through December 31, 2025, for an additional amount of $35,000.00 (and a total contract cost not to exceed $360,000.00), subject to final language approval by the City Manager and City Attorney; and, direct staff to undertake the s teps necessary to finalize Council’s action. (M2M25-75)
21. AUTHORIZE RFP: ARMORED CAR AND ARMORED COURIER SERVICES – F2M25- 39, RFP2M25-9
The City is seeking proposals from qualified contractors to provide Armored Car and Armored Courier Services to tr ansport the daily cash, coin and check deposits received by City Hall and Utilities to our depository cash vault facility. While the City is currently
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utilizing the services of a vendor for this service, this RFP is being issued in compliance with the best practices in the industry to periodically solicit proposals. The scope of service includes assisting the City with picking up cash, coin, and check deposits from City Hall and Utilities location, twice per week, and transporting currency to depository vau lt location.
Recommended Action: City Council authorize the distribution of a Request for Proposals (RFP) to select a qualified contractor to provide Armored Car and Armored Courier Services with proposals are due by 11:00 a.m. on July 2, 2025; and, direct staff to undertake the steps necessary to finalize Council’s action
22. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2025-2026 – F2M21-50, C2M25-23, M2M25-77
Since 1974, the City has maintained an agreement with the ACBDA to provide promotional support to the merchants in the Central Business District of Alhambra. These merchants are assessed in accordance with the Alhambra Municipal Code, Section 5.04.201. The City collects the assessment and allocates it for marketing and promotion activities specific to the Business District area. According to the City’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated to the ACBDA. The Fiscal Year 2025 -2026 minimum allocation total is estimated to be $85,500.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 2025-2026 Fiscal Year; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-77)
23. DEMANDS - F2M25-1
Recommended Action: City Council approve as submitted Final Check List ( 9364 thru 9364) in the amount of $ 60.00 for the period ending April 8, 2025; Final Check list (257925 thru 258035) in the amount of $947,436.94 for the period ending April 17, 2025 and Schedule of Wire Transfers in the amount of $2,419,865.53 for the week ending April 11, 2025; Final Check List ( 258036 thru 258225) in the amount of $ 1,132,132.30 for the period ending April 24, 2025 and Schedule of Wire Transfers in the amount of $2,761,714.93 for the week ending April 18, 2025; Final Check List (258334 thru 258514 and 258515 thru 258523) in the amount of $63,986.92 for the period ending May 1, 2025; and, Final Check List ( 258226 thru 258343) in the amount of $ 538,246.34 for the period ending May 1, 2025 and Schedule of Wire Transfers in the amount of $ 3,032,205.95 for the week ending April 25, 2025.
24. CONSIDERATION OF AN ORDINANCE AMENDING SECTIONS 6.18.090 AND
20.05.010; CHAPTERS 18.02, 20.01, 20.23, 22.08, 22.12, 22.20, 22.24, AND 22.28; AND DELETING CHAPTER 9.52 OF THE ALHAMBRA MUNICIPAL CODE – F2M25-16, O2M25-4847
Periodically amendments are needed to the Alhambra Municipal Code (“AMC”) based
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upon changes in legislation and issues arising in implementation of the AMC along with fixing typographical errors and making other minor adjustments to improve the administration of the AMC. This proposed ordinance contains updates to the AMC related to Community Development that are not contained within the Alhambra Zoning Code (“Zoning Code”). The City Council adopted a similar clean -up ordinance amending the Zoning Code at its meeting on April 28, 2025. The specific changes to the AMC that proposed ordinance makes are outlined in the Director of Community Development’s May 12, 2025 staff report.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M 25-4847: An Ordinance of the Alhambra City Council amending Sections 6.18.090 and 20.05.010, and Chapters 18.02, 20.01,
20.23, 22.08, 22.12, 22.20, 22.24 and 22.28 of the Alhambra Municipal Code, and deleting Chapter 9.52 of the Alhambra Municipal Code
which ordinance will return for a second reading and adoption at the next regular Council meeting.
25. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.48 OF THE ALHAMBRA MUNICIPAL CODE CONCERNING PROMOTIONAL EXAMS – F2M25-2, O2M25-4846
Periodically amendments are needed to the Alhambra Municipal Code (“AMC”) based upon changes in legislation and issues arising in implementation of the AMC. This proposed ordinance makes amendments to AMC subsections 2.48.030 and 2.48.090(B).
The AMC currently prohibits part-time employees from applying for full -time promotional examinations. This limits the available talent pool for positions and limits opportunities for part-time employees to advance their careers with the City. An amendment to the two subsections cited is necessary to allow eligible part -time/hourly employees to apply and to provide more promotional opportunities for the City’s part-time/hourly employees.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M 25-4846: An Ordinance of the Alhambra City Council amending Chapter 2.48 of the Alhambra Municipal Code concerning promotional exams
which ordinance will return for a second reading and adoption at the next regular Council meeting.
PUBLIC COMMENT FOR NON -AGENDIZED ITEMS CONTINUED (TIME LIMITATION – 5
MINUTES PER SPEAKER)
Continuation of public comment for speakers that wish to comment on non-agendized items, but were unable to speak during the first public comment period . Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
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COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M25-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, June 23, 2025 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m . or please call (626) 570 -5090. If you would like to sign -up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
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