1 AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, MAY 04, 2022
7:00 PM REGULAR MEETING
City Hall
Council Chambers
12 Journey
Aliso Viejo, CA
Mayor Ross Chun
Mayor Pro Tem Richard W. Hurt
Councilmember Tiffany Ackley
Councilmember David C. Harrington
Councilmember Mike Munzing
SPECIAL NOTICE REGARDING COVID-19
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID -19. On September 16, 2021, Assembly Bill 361 (AB 361) was signed by Governor Newsom, to allow for the City Council to attend City Council meetings telephonically and for the public to participate in the City Council meeting by electronic means.
Given the health risks associated with COVID-19, state and local officials are recommending measures to promote social distancing; therefore, the City of Aliso Viejo will not have the Council Chambers open to the public for this meeting. Members of the public may access the meeting live using any of the following sources:
• Cox Communications Channel 851
• AT&T U-Verse Channel 99
• Online at www.avcity.org
• Online at https://attendee.gotowebinar.com/register/4034205342036439311
Public comments may be submitted by calling (949) 425-2509 to leave a recorded message by 4:00 pm on the day of the meeting or via email to [email protected]. Alternatively, public comments may be submitted by logging onto the meeting through this link and using the “Raise Hand” feature:
https://attendee.gotowebinar.com/register/4034205342036439311. Comments are limited to three minutes each.
2 WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested m atter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City’s intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All comm unications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Pub lic Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ
CITY MANAGER CITY ATTORNEY CITY CLERK
PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: CONVENE REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE:
1. SPECIAL PRESENTATIONS:
1.1. PROCLAMATION - MENTAL HEALTH AWARENESS MONTH
Proclamation
1.2. PROCLAMATION - HARVEY MILK DAY
Proclamation
1.3. PROCLAMATION - DROWNING PREVENTION AWARENESS
Proclamation
3 1.4. TRUSTED PARTNER RECO GNITIONS - ORANGE COUNTY FIRE AUTHORITY AND
ORANGE COUNTY SHERIFF'S DEPARTMENT
Certificate of Recognition - OCFA
Certificate of Recognition - OCSD
1.5. INTRODUCTION OF FINANCIAL SERVICES DIRECTOR ANN EIFERT
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council can submit public comments by calling (949) 425- 2509 to leave a recorded by 4:00 pm on the day of the meeting or via email to [email protected]. Written comments will be read into the record and recorded messages will be aired during the meeting. Alternatively, public comments may be submitted by logging onto the meeting through this link and using the “Raise Hand” feature:
https://attendee.gotowebinar.com/register/4034205342036439311. Comments are limited to three (3) minutes each. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed.
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2. RESOLUTION EXTENSION AUTHORIZING VIRTUAL C ITY COUNCIL MEETINGS PURSUANT TO ASSEMBLY BILL 361
Recommended Action: Move to reconfirm findings under Assembly Bill 361 and extend Resolution No. 2021-27 to continue virtual City Council meetings.
Staff Report
Attachment 1 - Resolution No. 2021-27
4.3. APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the April 20, 2022 Special Meeting and the April 20, 2022 Regular Meeting.
Draft Minutes - April 20, 2022 Special Meeting
Draft Minutes - April 20, 2022 Regular Meeting
4 4.4. SECOND READING AND ADOPTION OF AN ORDINANCE RELATING TO URBAN LOT
SPLITS AND OUTDOOR DINING
Recommended Action: Conduct second reading and adopt Ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA, ADDING SECTIONS 14.28 URBAN LOT SPLITS AND 15.14.210 TWO UNIT PROJECTS AND AMENDING SECTION 15.22.190 OUTDOOR DINING AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA.
Staff Report
Attachment 1 - Ordinance
4.5. SECOND READING AND ADOPTION OF AN ORDINANCE RELATING TO
AFFORDABLE HOUSING UNIT REPORTING
Recommended Action: Conduct second reading and adopt Ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA ADDING CHAPTER 3.18 TO THE ALISO VIEJO MUNICIPAL CODE REGARDING
AFFORDABLE HOUSING UNIT REPOR TING AND FINDING THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
Staff Report
Attachment 1 - Ordinance
4.6. ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued April 14, 2022, in the amount of $1,010,104.82.
Staff Report
Attachment 1 - Accounts Payable Report
4.7. PROFESSIONAL SERVICES AGREEMENT FOR OUT-OF-SCHOOL TIME PROGRAMS
WITH THE BOYS & GIRLS CLUBS OF CAPISTRANO VALLEY
Recommended Action: Approve and authorize the City Manager to execute a Professional Services Agreement with the Boys and Girls Clubs of Capistrano Valley for out-of-school time programs.
Staff Report
Attachment 1 - Agreement
4.8. FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WESTAMERICA COMMUNICATIONS, INC. FOR PRINTING SERVICES
Recommended Action: Approve and authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Westamerica Communications, Inc. for printing services for the “Aliso Viejo Community Connection” quarterly brochure.
Staff Report
Attachment 1 - Agreement Amendment
4.9. PROFESSIONAL SERVICES AGREEMENT WITH CABCO YELLOW, INC. FOR
SENIOR TRANSPORTATION SERVICES
Recommended Action: Approve and authorize the City Manager to execute the Professional Services Agreement with Cabco Yellow, Inc., DBA California Yellow Cab for senior transportation services under the Senior Mobility Program.
5 Staff Report
Attachment 1 - Agreement
4.10. PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL JUE FOR GRAPHIC
DESIGN SERVICES
Recommended Action: Approve and authorize the City Manager to execute a Professional Services Agreement with Michael Jue for graphic design services.
Staff Report
Attachment 1 - Agreement
4.11. CONTRACT AWARD TO CT CONSTRUCTION SERVICES, INC. FOR INSTALLATION
OF CONCRETE SOUND BARRIER AT ALISO VIEJO FARM
Recommended Action:
1. Award a contract in the amount of $83,237.42 to CT Construction Services, Inc. for the Sound Barrier Wall project;
2. Authorize the City Manager to execute a contract with CT Construction Services, Inc.;
3. Authorize City staff to make total compensation to CT Construction Services, Inc. up to $83,237.42 plus $8,324 (10% of the contract amount) to allow for contingencies, totaling $91,561.42; and
4. Appropriate $55,000 from General Fund Reserves.
Staff Report
Attachment 1 - Contract
5. PUBLIC HEARINGS:
5.1. ADOPTION OF THE FISCAL YEAR 2022 -2023 ANNUAL ACTION PLAN FOR
EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Recommended Action:
1. Conduct a public hearing;
2. Declare the City Council finds the FY 2022-2023 Annual Action Plan is not subject to the California Environmental Quality Act (CEQA) as the activity is not a project defined in Section 15378(b)(5) of the state CEQA Guidelines;
3. Approve and adopt the F Y 2022-2023 Annual Action Plan for the use of Community Development Block Grant (CDBG) funds;
4. Authorize the City Manager to submit the Action Plan to the U.S. Department of Housing and Urban Development (HUD), which executes the HUD contract, and authorize the City Manager to submit all related documents with the implementation of the Action Plan.
Staff Report
Attachment 1 - Annual Action Plan
Attachment 2 - Presentation
6. DISCUSSION:
6 6.1. AMENDMENT TO CITY’S PUBLIC AGENCY RETIREMENT SYSTEM (PARS) DEFINED
CONTRIBUTION PLAN TO COMPLY WITH INTERNAL REVENUE SERVICE (IRS)
REGULATIONS
Recommended Action: Adopt a Resolution approving an amendment to the City’s PARS Plan to:
1. Conform the contribution rate to the City Council’s intent at the time the plan was adopted;
2. Correct Schedule A regarding employee contributions to the Plan; and
3. Eliminate Tier II of the Plan disallowing any future contributions.
Staff Report
Attachment 1 - Resolution and Amendment
Attachment 2 - Amendment w/ Schedule A
7. C ITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
Adjourn to June 1, 2022. The regularly scheduled City Council meeting of May 18, 2022 has been cancelled.