Regular Meeting Minutes
CITY OF ALISO VIEJO
CITY COUNCIL MINUTES
REGULAR MEETING
May 4, 2022, 7:00 P.M.
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
City Council conducted this meeting in accordance with California Government Code Section 54953(e)(2) and COVID-19 pandemic protocols.
CALL TO ORDER: Mayor Chun called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:05 p.m.
ROLL CALL:
PRESENT: M AYOR ROSS CHUN (via teleconference)
MAYOR PRO TEM RICHARD HURT (via teleconference)
COUNCILMEMBER TIFFANY ACKLEY (via teleconference)
COUNCILMEMBER DAVID C. HARRINGTON (via teleconference)
COUNCILMEMBER MIKE MUNZING (via teleconference)
ABSENT: NONE
STAFF PRESENT: DAVID A. DOYLE, CITY MANAGER
SCOTT C. SMITH, CITY ATTORNEY
MITZI ORTIZ, CITY CLERK
ANN EIFERT, FINANCIAL SERVICES DIRECTOR
SHAUN PELLETIER, PUBLIC WORKS DIRECTOR
LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER
ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
ROSE RIVERA, SENIOR PLANNER
CAPT. SCOTT MERRILL, CHIEF OF POLICE SERVICES
PLEDGE OF ALLEGIANCE: Mayor Chun led the pledge of allegiance.
1. SPECIAL PRESENTATIONS:
1.1. PROCLAMATION - MENT AL HEALTH AWARENESS MONTH
Mayor Chun presented the proclamation to Oliv ia Siegel from The Extraordinary Lives Foundation. Ms. Siegel expressed her appreciation and provided information on available services.
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1.2. PROCLAMATION - HARVEY MILK DAY
Mayor Chun presented the proclamation and commented on the importance of the designation.
1.3. PROCLAMATION - DROWNI NG PREVENTION AWARENESS
Mayor Chun presented the proclamation to OCFA Division Chief Michael Contreras. Chief Contreras expressed his appreciation and prov ided information on this year’s Drowning Prevention Awareness campaign.
1.4. TRUSTED PARTNER RECOGNITIONS - ORANGE COUNTY FIRE AUTHORITY AND
ORANGE COUNTY SHERIFF'S DEPARTMENT
Mayor Chun presented the certificates of re cognition to OCFA Division Chief Michael Contreras and OCSD Captain Scott Merrill. Chief Contreras and Captain Merrill expressed their appreciation.
1.5. INTRODUCTION OF FINANCIAL SERVICES DIRECTOR ANN EIFERT
Mayor Chun introduced City Manager David Do yle, who welcomed Financial Services Director Ann Eifert. Ms. Eifert expressed her appreciation.
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
None.
3. COMMUNITY INPUT:
None.
4. CONSENT CALENDAR:
Unless otherwise indicated below, the follo wing pertains to all items on the Consent Calendar.
Motion: Councilmember Harrington moved and Councilmember Munzing seconded to approve the recommended actions. Motion carried 5-0.
4.1. WAIVE THE READING OF A LL ORDINANCES AND RESOLUTIONS
Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
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4.2. RESOLUTION EXTENSION AUTHORIZING VIRTUAL CI TY COUNCIL MEETINGS PURSUANT TO ASSEMBLY BILL 361
Recommended Action: Move to reconfirm findings under Assembly Bill 361 and extend Resolution No. 2021-27 to continue virtual City Council meetings.
4.3. APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the April 20, 2022 Special Meeting and the April 20, 2022 Regular Meeting.
4.4. SECOND READING AND AD OPTION OF AN ORDINANCE RELATING TO URBAN LOT
SPLITS AND OUTDOOR DINING
Recommended Action: Conduct second reading and adopt Ordinance No. 2022-225 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA, ADDING SECTIONS 14.28 URBAN LOT SPLITS AND 15.14.210 TWO UNIT PROJECTS AND AMENDING SEC TION 15.22.190 OUTDOOR DINING AND
DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA.
4.5. SECOND READING AND ADOPTION OF AN ORDINANCE RELATING TO
AFFORDABLE HOUSING UNIT REPORTING
Recommended Action: Conduct second reading and adopt Ordinance No. 2022-226 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA ADDING CHAPTER 3.18 TO THE ALISO VIEJO MUNICIPAL CODE
REGARDING AFFORDABLE HOUSING UNI T REPORTING AND FINDING THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
4.6. ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued April 14, 2022, in the amount of $1,010,104.82.
4.7. PROFESSIONAL SERVICES AGREEMEN T FOR OUT-OF-SCHOOL TIME PROGRAMS
WITH THE BOYS & GIRLS CLUBS OF CAPISTRANO VALLEY
Recommended Action: Approve and authorize the City Manager to execute a Professional Services Agreement with the Boys and Girls Clubs of Capistrano Valley for out-of-school time programs.
4.8. FIRST AMENDMENT TO PROFESS IONAL SERVICES AGREEMENT WITH WESTAMERICA COMMUNICATIONS, INC. FOR PRINTING SERVICES
Recommended Action: Approve and authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Westamerica Communications, Inc. for printing services for the “Aliso Viejo Community Connection” quarterly brochure.
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4.9. PROFESSIONAL SERVICES AGREEM ENT WITH CABCO YELLOW, INC. FOR
SENIOR TRANSPORTATION SERVICES
Recommended Action: Approve and authorize the Cit y Manager to execute the Professional Services Agreement with Cabco Yellow, Inc., DBA California Yellow Cab for senior transportation services under the Senior Mobility Program.
4.10. PROFESSIONAL SERVICES AGREEM ENT WITH MICHAEL JUE FOR GRAPHIC
DESIGN SERVICES
Councilmembers commented on the matter.
Recommended Action:
Approve and authorize the City Manager to execute a
Professional Services Agreement with Michael Jue for graphic design services.
Motion: Councilmember Munzing moved and Mayor Pro Tem Hurt seconded to approve the recommended action. Motion carried 5-0.
4.11. CONTRACT AWARD TO CT CONSTRUCT ION SERVICES, INC. FOR INSTALLATION
OF CONCRETE SOUND BARRIER AT ALISO VIEJO FARM
Recommended Action:
1. Award a contract in the amount of $83,237.42 to CT Construction Services, Inc. for the Sound Barrier Wall project;
2. Authorize the City Manager to execute a contract with CT Construction Services, Inc.;
3. Authorize City staff to make total compensati on to CT Construction Services, Inc. up to $83,237.42 plus $8,324 (10% of the contra ct amount) to allow for contingencies, totaling $91,561.42; and
4. Appropriate $55,000 from General Fund Reserves.
5. PUBLIC HEARINGS:
5.1. ADOPTION OF THE FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN FOR
EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
City Manager David Doyle intr oduced Senior Planner Rose Rivera, who provided an overview. Mayor Chun opened the public hearing. There were no speakers. Mayor Chun closed the public hearing.
Recommended Action:
1. Conduct a public hearing;
2. Declare the City Council finds the FY 2022-2023 Annual Action Plan is not subject to the California Environmental Quality Act (CEQA) as the activity is not a project defined in Section 15378(b)(5) of the state CEQA Guidelines;
3. Approve and adopt the FY 2022-2023 Annua l Action Plan for the use of Community Development Block Grant
(CDBG) funds;
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4. Authorize the City Manager to submit the Action Plan to the U.S. Department of Housing and Urban Developmen t (HUD), which executes the HUD contract, and authorize the City Manager to submit all re lated documents with the implementation of the Action Plan.
Motion: Councilmember Munzing moved and Councilmember Ackley seconded to approve the recommended actions. Motion carried 5-0.
6. DISCUSSION:
6.1. AMENDMENT TO CITY’S PUBLIC AGENCY RETIREMENT SYSTEM (PARS) DEFINED
CONTRIBUTION PLAN TO COMPLY WI TH INTERNAL REVENUE SERVICE (IRS)
REGULATIONS
City Manager David Doyle provided an overview.
Recommended Action: Adopt Resolution No. 2022-08 approving an amendment to the City’s PARS Plan to:
1. Conform the contribution rate to the City Council’s intent at the time the plan was adopted;
2. Correct Schedule A regarding employ ee contributions to the Plan; and
3. Eliminate Tier II of the Plan disallowing any future contributions.
Motion: Councilmember Harrington moved and Councilmember Ackley seconded to approve the recommended actions. Motion carried 5-0.
7. CITY MANAGER' S REPORT:
City Manager David Doyle reported on Alis o Viejo Ranch operations, programs, and revenue; and announced summer Recreation Class and Summer Camp registration.
8. ANNOUNCEMENTS / COUNCIL CO MMENTS / COMMITTEE UPDATES:
Councilmember Ackley:
Requested update regarding 4 th of July Bike Parade
Councilmember Harrington:
Expressed appreciation to staff on success of Aliso Viejo Ranch Encouraged residents to stay safe on Cinco de Mayo
Councilmember Munzing:
Expressed appreciation to staff on success of Aliso Viejo Ranch Attended JamFest & Summer Camp Expo
Attended ACC-OC Board of Direc tors Installation Reception Attended Crystal Apple Award Ceremony
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Mayor Pro Tem Hurt:
Attended JamFest & Summer Camp Expo
Mayor Chun:
Attended Crystal Apple Awards Ceremony
Attended Spirit of Volunteerism Awards Ceremony
Met with Aliso Viejo Chamber of Commerce
Attended AVCA Arbor Day-Earth Day Celebration
Commented on Wellness & Prevention Center services at Aliso Niguel High School Announced Red Cross Sound t he Alarm Event on May 21, 2022
9. ADJOURNMENT: Mayor Chun adjourned the meeting at 7:53 p. m. to the regularly scheduled meeting of June 1, 2022.
Respectfully submitted: Approved by:
________________________ ________________________
MITZI ORTIZ, MMC ROSS CHUN
CITY CLERK MAYOR