1 AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, MAY 3, 2023
6:30 PM CLOSED SESSION
7:00 PM REGULAR MEETING
City Hall
Council Chambers
12 Journey
Aliso Viejo, CA
Mayor Richard W. Hurt
Mayor Pro Tem Mike Munzing
Councilmember Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chamber s. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City’s intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Counci l Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ
CITY MANAGER CITY ATTORNEY CITY CLERK
1 2
PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: CONVENE SPECIAL MEETING
PUBLIC COMMENTS:
CLOSED SESSION:
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) Number of Potential Cases: 1
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Manager and City Attorney Unrepresented Employees: All Employees
CALL TO ORDER: CONVENE REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE:
REPORT FROM CLOSED SESSION:
1. SPECIAL PRESENTATIONS:
1.1. PROCLAMATION - DROWNING PREVENTION AWARENESS MONTH Proclamation
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussi on or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
2 3
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2. APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the April 19, 2023 Special Meeting and the April 19, 2023 Regular Meeting.
Draft Minutes - April 19, 2023 Special Meeting
Draft Minutes - April 19, 2023 Regular Meeting
4.3. ACCOUNTS PAYABLE
Recommended Action:
1. Ratify an electronic funds transfer in the amount of $2,672.11 on April 10, 2023; and
2. Ratify accounts payable checks and electronic funds transfers issued between April 14 and April 27, 2023, in the amount of $203,267.97.
Staff Report
Attachment 1 - Accounts Payable Report
4.4. TREASURER’S STATEMENT – MARCH 2023
Recommended Action: Receive and file the March 2023 Treasurer’s Statement Staff Report
Attachment 1 - Mar'23 Treasurer's Report
4.5. AGREEMENT WITH DAVIS FARR, LLP, FOR PROFESSIONAL AUDITING SERVICES Recommended Action:
1. Approve a three- year agreement with Davis Farr, LLP, for professional auditing services; and
2. Authorize the City Manager to execute a three-year professional services agreement with Davis Farr, LLP, in the amount not-to-exceed $129,000.
Staff Report
Attachment 1 - Agreement
4.6. FOURTH AMENDMENT TO AGREEMENT WITH BEST BEST & KRIEGER FOR CITY
ATTORNEY SERVICES
Recommended Action:
1. Approve the Fourth Amendment to Agreement with Best Best & Krieger for City Attorney services; and
2. Authorize the City Manager to execute the Fourth Amendment to Agreement with Best Best & Krieger.
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Staff Report
Attachment 1 - Agreement Amendment
Attachment 2 - Agreement Amendment (Redlined)
5. PUBLIC HEARINGS:
5.1. THIRD PUBLIC HEARING TO CONSIDER COMPOSITION OF DISTRICTS FOR BY -
DISTRICT ELECTIONS
Recommended Action: Conduct third public hearing, receive and consider input from the public, provide further direction to staff.
Staff Report
Attachment 1 - Presentation
Attachment 2 - Draft Maps
6. DISCUSSION:
None.
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
The next regularly scheduled City Council meeting is May 17, 2023.
4 Proclamation
Drowning Prevention Awareness
WHEREAS, drowning is the leading cause of death and disability in California for children under five years of age; and
WHEREAS, for every child who dies from drowning, another seven receive emergency care for non-fatal submersion injuries; and
WHEREAS, fatal and non-fatal drowning is a silent event, occurring in as little as two inches of water, including inflatable swimming pools, spas, bath tubs, the ocean, and any other body of water; and
WHEREAS, the the mes of this year’s water safety campaign “Always Watch the Water” and “Never Swim Alone” gives in- depth information on what Orange County residents can do to prevent drowning; and
WHEREAS, the initiatives set forth in the “A BCs of Water Safety” program will increase public awareness on proper procedures to prevent this needless tragedy; and
WHEREAS, the City of Aliso Viejo, in partnership with the Orange County Fire Authority, will be taking this opportunity to increase public awareness about drowning prevention through a robust community outreach campaign;
NOW, THEREFORE, BE IT RESOLVED, that the Aliso Viejo City Council does hereby proclaim its participation in the “Always Watch the Water” and “Never Swim Alone” 202 3 campaigns that kick -off in May and continue through August by encouraging all families, parents, residents, schools, recreational facilities, businesses, and homeowner associations to become partners in preparedness by increasing their knowledge of proper safety measures in drowning prevention.
Dated this 3rd day of May, 2023
___________________________
Richard Hurt, Mayor
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Special Meeting Minutes
CITY OF ALISO VIEJO
CITY COUNCIL MINUTES
SPECIAL MEETING
April 19, 2023, 5:30 P.M.
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
CALL TO ORDER: Mayor Hurt called the Special Meeting of the City Council of the City of Aliso Viejo to order at 5:30 p.m.
ROLL CALL:
PRESENT: MAYOR RICHARD W. HURT
MAYOR PRO TEM MIKE MUNZING
COUNCILMEMBER TIFFANY ACKLEY
COUNCILMEMBER ROSS CHUN
COUNCILMEMBER MAX DUNCAN
ABSENT: NONE
STAFF PRESENT: DAVID A. DOYLE, CITY MANAGER
SCOTT C. SMITH, CITY ATTORNEY
MITZI ORTIZ, CITY CLERK
ANN EIFERT, FINANCIAL SERVICES DIRECTOR
SHAUN PELLETIER, PUBLIC WORKS DIRECTOR
SO KIM, COMMUNITY DEVELOPMENT DIRECTOR
LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES
MANAGER
ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
CAPT. ALAN VILLANUEVA, CHIEF OF POLICE SERVICES
PUBLIC COMMENTS:
None.
STUDY SESSION:
FISCAL YEAR 2023-24 BUDGET OUTLOOK
Financial Services Director Ann Eifert provided an overview. City Manager David Doyle provided additional information. Staff responded to questions regarding Aliso Viejo Aquatic Center, IT server equipment replacement, City Hall maintenance, animal control services, public safety contract costs, general contract staffing, general fund 6
Special Meeting Minutes
capital improvement projects, debt service, The Commons at Aliso Viejo, transient occupancy tax revenue, Aliso Viejo Town Center, and community grants.
Councilmembers commented on the matter. No further action was taken.
MAYOR HURT RECESSED THE MEETING TO CLOSED SESSION AT 6:44 P.M.
CLOSED SESSION:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Manager and City Attorney Unrepresented Employees: All Employees
MAYOR HURT RECONVENED THE MEETING AT 7:03 P.M.
REPORT FROM CLOSED SESSION:
City Attorney Scott Smith stated staff was provided direction.
ADJOURNMENT: Mayor Hurt adjourned the meeting at 7:03 p.m. to the April 19, 2023 Regular Council Meeting.
Respectfully submitted: Approved by:
________________________ ________________________
MITZI ORTIZ, MMC RICHARD HURT
CITY CLERK MAYOR
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Regular Meeting Minutes
CITY OF ALISO VIEJO
CITY COUNCIL MINUTES
REGULAR MEETING
APRIL 19, 2023, 7:00 P.M.
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
CALL TO ORDER: Mayor Hurt called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:08 p.m.
ROLL CALL
PRESENT: MAYOR RICHARD W. HURT
MAYOR PRO TEM MIKE MUNZING
COUNCILMEMBER TIFFANY ACKLEY
COUNCILMEMBER ROSS CHUN
COUNCILMEMBER MAX DUNCAN
ABSENT: NONE
STAFF PRESENT: DAVID A. DOYLE, CITY MANAGER
SCOTT C. SMITH, CITY ATTORNEY
MITZI ORTIZ, CITY CLERK
ANN EIFERT, FINANCIAL SERVICES DIRECTOR
SHAUN PELLETIER, PUBLIC WORKS DIRECTOR
SO KIM, COMMUNITY DEVELOPMENT DIRECTOR
ROSE RIVERA, SENIOR PLANNER
LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER
ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
CAPT. ALAN VILLANUEVA, CHIEF OF POLICE SERVICES
PLEDGE OF ALLEGIANCE: Mia Costa led the pledge of allegiance.
REPORT FROM CLOSED SESSION:
City Attorney Scott Smith stated staff was provided direction.
1. SPECIAL PRESENTATIONS:
1.1. RECOGNITION OF AYSO GIRLS U11 2012 EXTRA – WESTERN STATES
CHAMPIONS
8
Regular Meeting Minutes
Mayor Hurt presented the certificate of recognition to Coach Robert Dlugosand the team.
Coach Dlugos expressed his appreciation.
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
None.
3. COMMUNITY INPUT:
None.
4. CONSENT CALENDAR:
Unless otherwise indicated below, the following pertains to all items on the Consent Calendar.
Motion: Mayor Pro Tem Munzing moved and Councilmember Ackley seconded to approve the recommended actions. Motion carried 5-0.
4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2. APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the April 5, 2023 Regular Meeting.
4.3. ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between March 17 and April 13, 2023, in the amount of $1,623,450.14.
4.4. AGREEMENT WITH SONITROL, INC. FOR SECURITY AND ACCESS CONTROL
SYSTEMS AT CITY FACILITIES
Recommended Action:
1. Approve an agreement with Sonitrol, Inc. for security and access control systems services at City facilities; and
2. Authorize the City Manager to execute a professional services agreement with Sonitrol, Inc. in the amount of $90,000.
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Regular Meeting Minutes
4.5. APPROPRIATE FUNDS FOR CALAPP PROGRAM GRANT
Recommended Action: Appropriate $60,000 in grant funding from the California Energy Commission CalApp Program Grant.
5. PUBLIC HEARINGS:
5.1. SECOND PUBLIC HEARING TO CONSIDER COMPOSITION OF DISTRICTS FOR BY-
DISTRICT ELECTIONS
City Manager David Doyle introduced City Attorney Scott Smith, who provided an overview. Staff responded to questions regarding proposed map submittal deadline.
Mayor Hurt opened the public hearing. There were no comments. Mayor Hurt closed the public hearing.
Recommended Action: Conduct second public hearing, receive and consider inputfrom the public, provide further direction to staff.
Motion: Councilmember Ackley moved and Councilmember Duncan seconded t o approve the recommended actions. Motion carried 5-0.
5.2. ADOPTION OF THE 2023-2027 CONSOLIDATED PLAN AND 2023- 2024 ANNUAL
ACTION PLAN FOR EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS
City Manager David Doyle introduced Senior Planner Rose Rivera, who provided an overview. Mayor Hurt opened the public hearing. There were no comments. Mayor Hurt closed the public hearing.
Recommended Action:
1. Conduct a public hearing;
2. Declare that the City Council find the 2023-2027 Consolidated Plan and the 2023-2024 Annual Action Plan is not subject to the California Environmental Quality Act (“CEQA”) because the activity is not a project as defined in Section 15378 (b)(5) of the Stat e CEQA Guidelines;
3. Approve and adopt the 2023- 2027 Consolidated Plan, which includes the approval and adoption of the 2023-2024 Annual Action Plan for the use of Community Development Grant Block (CDBG) funds; and
4. Authorize the City Manager to submit the Consolidated Plan and Action Plan to the United States Department of Housing and Urban Development (HUD) and authorize the City Manager to execute and submit all related documents to implement the Plans.
Motion: Councilmember Chun moved and Mayor Pro Tem Munzing seconded to approve the recommended actions. Motion carried 5-0.
10
Regular Meeting Minutes
6. DISCUSSION:
None.
7. CITY MANAGER' S REPORT:
City Manager David Doyle announced JamFest and Summer Camp Expo to be held April 29, 2023, from 11:00 a.m. to 2:00 p.m. at Aliso Viejo Ranch; encouraged residents to apply for Recreation & Community Services job opportunities; and announced results from recent Red Cross Blood Drive and upcoming Blood Drive to be held September 13, 2023 at Aliso Viejo Ranch.
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
Councilmember Duncan:
Encourage residents to attend Taste of Aliso Niguel event Councilmember Ackley: None
Councilmember Chun:
Attended OCFA Board of Directors Special Meeting
Attended Assemblymember Diane Dixon Town Hall Meeting Attended Aliso Viejo Chamber of Commerce Field Trip Friday at Soka University Mayor Pro Tem Munzing:
Attended Aliso Viejo Chamber of Commerce Field Trip Friday at Soka University Attended Assemblymember Diane Dixon Town Hall Meeting Attended Aliso Viejo Chamber of Commerce Networking Breakfast Attended Fighting Back – Fentanyl: A Community Discussion event Attended Boys & Girls Clubs of Capistrano Valley Bocce Ball Tournament Encourage residents to attend Taste of Aliso Niguel event Mayor Hurt:
Attended South Orange County Economic Coalition Meet the Mayor event Attended Costa Mesa Bridge Shelter Tour
9. ADJOURNMENT: Mayor Hurt adjourned the meeting at 7:47 p.m. to the regularly scheduled meeting of May 3, 2023.
Respectfully submitted: Approved by:
________________________ ________________________
MITZI ORTIZ, MMC RICHARD HURT
CITY CLERK MAYOR
11 City of Aliso Viejo
AGENDA ITEM
DATE: May 3, 2023
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services
SUBJECT: ACCOUNTS PAYABLE
Recommended Actions:
1. Ratify an electronic funds transfer in the amount of $2,672.11 on April 10, 2023; and
2. Ratify accounts payable checks and electronic funds transfers issued between April 14 and April 27, 2023, in the amount of $203,267.97.
Fiscal Impact:
Total expenditures in the amount of $205,940.08.
Background:
The City issues accounts payable checks on bi-weekly basis and presents it to City Council for ratification at its next regularly scheduled City Council meeting.
Discussion:
The attached register containing checks and electronic funds transfers made between April 14 and April 27, 2023, in the amount of $203,267.97 is being presented for ratification. In addition, an electronic funds transfer in the amount of $2,672.11 made on April 10, 2023, which was outside the City’s typical accounts payable schedule, is also being presented for ratification. The payment was made to ensure timely payment to the vendor and was not presented during the last accounts payable report. All payments have been made in compliance with the City’s purchasing policy and procedures.
Payments have been reviewed and approved by the appropriate departmental staff. The issued accounts payable checks and electronic funds transfers have been reviewed and deemed in accordance with the fiscal year budget by the Director of Financial Services.
Attachment:
1. Accounts Payable Report
12 Accounts Payable
Description (Item)Vendor Name Amount
101 - GENERAL FUND
MAY'23 LIFE INSURANCEUNITED OF OMAHA LIFE INSURANCE CO. 1,432.46 MAY'23 CALPERS HEALTH PREMIUMCALPERS HEALTH 25,971.26
MAY'23-COUNCIL-CALPERS HEALTH PREMIUMCALPERS HEALTH 3,478.57 MAR'23 ENG2252/COMMONS 3RD PLAN CHECKRJM DESIGN GROUP INC 1,192.00 MAR'23 ENG2250/CITY LIGHTS 1ST PLAN CHECKRJM DESIGN GROUP INC 1,464.25 REF0011591837-3/16 SWING AWAY ACADEMY PHNCALIFORNIA NEWSPAPERS PARTNERSHIP 458.80 MAR'23 ON-CALL TRAFFIC CONSULTANT SERVICESSTC TRAFFIC, INC 1,650.00 MAR'23 BBK-SDP2022-00004/COMMONSBEST BEST & KRIEGER 270.00 JUL'23-APR'24 VEEAM BACKUP 0365 SUBSHI INTERNATIONAL CORP 3,583.00 FY23-24-DD-ICMA MEMBERSHIP DUESICMA 1,200.00
P#22-10-119_51 ELDERWOOD_ANGEL'S POOLS INCANGEL'S POOLS INC 3,000.00 POOL22-00023_51 ELDERWOOD_ANGEL'S POOLS INC.ANGEL'S POOLS INC 500.00 BLDR-23-00106_12 WINDFLOWER_AMERICAN SUPREME ROOF.AMERICAN SUPREME ROOFING 500.00 44,700.34
CITY COUNCIL
RH-1/17-1/20 LOCC NEW MAYOR & COUNCIL CONF-AIRFARERICHARD HURT III 404.96 FEB'23 CC PHONESAT&T 232.98
CITY COUNCIL TOTAL: 637.94
CITY MANAGER
MAY'23-PG-HEALTH PREMIUMCALPERS HEALTH 151.00
FEB'23 CITY MANAGER PHONEAT&T 54.41
FEB'23 HUMAN RESOURCES PHONEAT&T 49.62
DD 3-16 CM FASTRACK/TOLL ROADS MONTHLY CHARGESUS BANK PURCHASING CARD PROGRAM 335.00 DD 2-26 AMAZON OFFICE SUPPLIESUS BANK PURCHASING CARD PROGRAM 35.52 DL 3-20 DD ICSC LAS VEGAS CONF REGISTRATIONUS BANK PURCHASING CARD PROGRAM 975.00 DL 3-14 OCCMA JUNE RETREAT WEDGEWOOD DEPOSITUS BANK PURCHASING CARD PROGRAM 2,249.81 DL 2-22 OCCMA LUNCHEON CATERING FOR JUN'23US BANK PURCHASING CARD PROGRAM 3,094.95 DL 3-06 OCCMA MICROSOFT CLOUD STORAGEUS BANK PURCHASING CARD PROGRAM 150.00 DL 2-27 OCCMA LUNCHEON CATERING FOR JUN'23US BANK PURCHASING CARD PROGRAM 224.08 LL 1-31 C.CHENG 3CMA ANNUAL MEMBERSHIPUS BANK PURCHASING CARD PROGRAM 400.00 CITY MANAGER TOTAL: 7,719.39
HUMAN RESOURCES
FEB'23-JR SECURE LIVE SCAN FEESCHARLES C STILL 62.00
DL 3-02 HR SUPPLIESUS BANK PURCHASING CARD PROGRAM 80.86 HUMAN RESOURCES TOTAL: 142.86
CITY CLERK
M.ORTIZ-CCAC 2023 ANNUAL CONF & ALL CONF EVENTCITY CLERK'S ASSOCIATION OF CALIFORNIA 575.00 REF0011589991/REF0011591271/REF0011593849CALIFORNIA NEWSPAPERS PARTNERSHIP 1,045.32 LL 1-26 LL+M.ROCHA BB&K TRNG/WKSHPUS BANK PURCHASING CARD PROGRAM 75.00 CITY CLERK TOTAL: 1,695.32
CITY ATTORNEY
MAR'23 BBK GENERAL LITIGATIONBEST BEST & KRIEGER 5,955.72 MAR'23 BBK LEGAL SERVICES-CCBEST BEST & KRIEGER 116.30
MAR'23 BBK LEGAL SERVICESBEST BEST & KRIEGER 23,288.00
MAR'23 BBK AGENDA REPORTSBEST BEST & KRIEGER 976.50
MAR'23 BBK LABOR & EMPLOYMENTBEST BEST & KRIEGER 688.60 MAR'23 BBK LABOR/BENEFITSBEST BEST & KRIEGER 939.00
MAR'23 BBK MAJOR GENERAL PLAN UPDATEBEST BEST & KRIEGER 1,255.50 MAR'23 BBK LEGAL SERVICES-4 LIBERTY PROPOSED PROJ.BEST BEST & KRIEGER 315.00 MAR'23 BBK NPDESBEST BEST & KRIEGER 572.70
MAR'23 BBK GENERAL LITIGATIONBEST BEST & KRIEGER 4,221.50 MAR'23 BBK CVRA DEMANDBEST BEST & KRIEGER 823.40
MAR'23 BBK - #801 TOWN CTR SPECIFIC PLANBEST BEST & KRIEGER 1,585.20 CITY ATTORNEY TOTAL: 40,737.42
13 Description (Item)Vendor Name Amount
FINANCE
JAN-MAR'23 INVESTMENT ADVISORY SERVICESFHN FINANCIAL MAIN STREET ADVISORS LLC 3,750.00 MAY'23 CALPERS ADMIN FEECALPERS HEALTH 91.67
MAY'23 CALPERS ADMIN FEECALPERS HEALTH 11.48
FEB'23 PARS REP FEESPARS 300.00
FINANCE TOTAL: 4,153.15
INFORMATION TECHNOLOGY
FEB'23 EOC MIFIAT&T 160.96
FEB'23 EOC PHONESAT&T 109.34
FEB'23 CITY HALL MIFIAT&T 163.96
FEB'23 FLEET COMPLETE GPSAT&T 128.10
MAR'23 ACCT#5094 CH-AT&T FIBER INTERNETAT&T 1,105.52
MAR'23 ENERGOV & GISJOSE RUEL FABELLA DIRA 1,000.00
FEB'23 ACCT#5094 CH-AT&T FIBER INTERNETAT&T 1,105.52
APR'23 INTERNET #0202 TV/CABLE - CITYHALLCOX COMMUNICATIONS, INC 178.10 APR'23 ACCT #8802 CITY HALL INTERNET-FIBER 600MBCOX COMMUNICATIONS, INC 1,500.00 FY21-22 VEEAM BACKUP O365 SUBSCRIPTIONSHI INTERNATIONAL CORP 6,491.50 MAY-JUN'23 VEEAM BACKUP 0365 SUBSHI INTERNATIONAL CORP 717.00 INFORMATION TECHNOLOGY TOTAL: 12,660.00
NON-DEPARTMENTAL
BUS CARDS-J JONESIPROMOTEU.COM INC 47.36
MAR'23 VISTA PARK LIGHTING MAINTENANCEPEAK LIGHTING & ELECTRIC INC 99.00 APR'23 VISTA LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 1,028.96 MAR'23-7.71 HRS-PIO/ENEWS/AD-CMP&FR_MYR OUTREACHRK BRANDS, LLC 693.90 LL 2-02 CC DINNER LUNA GRILLUS BANK PURCHASING CARD PROGRAM 167.56 LL 1-27 SUPPLIES FOR EXEC TEAM + CCUS BANK PURCHASING CARD PROGRAM 268.71 NON-DEPARTMENTAL TOTAL: 2,305.49
C. S. ADMINISTRATION
4/29 JAMFEST EVENT-BAND PERFOMANCEANDREW JOHN KEATHLEY 1,750.00 REMAIN. BALANCE - JAMFEST 2023 - JOLLY JUMP RENTALM&J PAUL ENTERPRISES INC 2,342.50 MAY'23-DP-HEALTH PREMIUMCALPERS HEALTH 151.00
MAY'23-HW-HEALTH PREMIUMCALPERS HEALTH 151.00
TREE LIGHTING EVENT REIMBURSEMENT - ADDTL INSUREDAVANTI DANCE COMPANY 438.00 MAR'23 INVOICE- SMPCABCO YELLOW INC 633.50
04/28/23-04/29/23 JAMFEST 2023 PIRATE PROPSR.W.B. PARTY PROPS, INC 2,181.94 FY22-23 OAK GROVE ALL-STAR BASH SPONSORSHIPOAK GROVE PTA (PTA CALIF CONGRESS OF PARENTS & TEACH… 300.00 FY22-23-CAG-PARENTS FOR ALISO NIGUELPARENTS FOR ALISO NIGUEL 1,000.00 C. S. ADMINISTRATION TOTAL: 8,947.94
IGLESIA PARK
APR'23 IGLESIA LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 6,846.00 MAR'23 ACCT#7997 IGLESIA PARKSO CAL EDISON 208.71
IGLESIA PARK TOTAL: 7,054.71
IGLESIA BUILDING
FEB'23 IGLESIA JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 950.00 APR'23 PEST CONTROL SERVICES IGLESIAZAPP PEST MANAGEMENT 75.00 MAR'23 IGLESIA CTR LIGHTING MAINTENANCEPEAK LIGHTING & ELECTRIC INC 233.45 MAR'23 ACCT#7997 IGLESIA BLDGSO CAL EDISON 717.53
IGLESIA BUILDING TOTAL: 1,975.98
IGLESIA PARK COMMUNITY CENTER
MAR'23 ELEMENTARY & TEEN KEYSTONE PROGRAMBOYS & GIRLS CLUB OF CAPISTRANO VALLEY 15,923.97 IGLESIA PARK COMMUNITY CENTER TOTAL: 15,923.97
PLANNING
MAY'23-MF-HEALTH PREMIUMCALPERS HEALTH 151.00
MAR'23 JK-PLANNING CONSULTANT SERVICESCIVIC SOLUTIONS INC 7,770.00 PLANNING TOTAL: 7,921.00
ENGINEERING (GENERAL)
FEB'23 PUBLIC WORK TABLETSAT&T 120.72
FEB-MAR'23 ON-CALL LNDSCPE ARCHT. & INSP. SERVICESRICHARD FISHER ASSOCIATES 6,800.36 ENGINEERING (GENERAL) TOTAL: 6,921.08
LAW ENFORCEMENT-OTHER
FEB'23 PALS PHONEAT&T 44.58
LAW ENFORCEMENT-OTHER TOTAL: 44.58
14 Description (Item)Vendor Name Amount
CRIME PREVENTION
APR-JUN'23 RENTAL STORAGE UNIT#75ALISO VIEJO SELF STORAGE 1,310.00 CRIME PREVENTION TOTAL: 1,310.00
GENERAL FUND TOTAL: 164,851.17
102 - GEN. FD-CITY HALL
JUL'23-APR'24 EV CHARGER ANNUAL SERVICE CHSEMACONNECT INC 200.00 200.00
NON-DEPARTMENTAL
APR'23 PEST CONTROL SERVICES CITY HALLZAPP PEST MANAGEMENT 75.00 FEB'23 CITY HALL URINAL SPLASH SCREENSGORM, INC 69.65
APR'23 CITY HALL JANITORIAL SUPPLIESGORM, INC 979.01
APR'23 CH 2ND FLOOR HPS LIGHTING PARTSCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 135.33 APR'23 CH 2ND FLOOR 20 AMP BREAKERCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 8.63 MAR'23 CH LIGHTING MAINTENANCEPEAK LIGHTING & ELECTRIC INC 223.95 APR'23 CITY HALL PLANT MAINTENANCEFOSTERS' GARDENS INC 115.00 APR'23 CITY HALL LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 678.00 JAN'23 MTR#6010 CITY HALLMOULTON NIGUEL WATER DIST 85.59 JAN'23 MTR#7051 CITY HALLMOULTON NIGUEL WATER DIST 336.23 MAY-JUN'23 EV CHARGER ANNUAL SERVICE CHSEMACONNECT INC 40.00 NON-DEPARTMENTAL TOTAL: 2,746.39
GEN. FD-CITY HALL TOTAL: 2,946.39
103 - GF-AV RECREATION SERVICES
JUL'23-APR'24 EV CHARGER ANNUAL SERVICE RANCHSEMACONNECT INC 1,000.00 ADMIN FEEJULIE BRIGHT 5.00
4/11/23-5/16/23 SILLY SCIENCE CLASS VSP140JULIE BRIGHT 150.00 1,155.00
RECREATION SERVICES
6/29/23 CITY DAY CAMP EXCURSION-KNOTT'S BERRY FARMMILLENNIUM OPERATIONS LLC 1,702.00 APR'23 PEST CONTROL SERVICES RANCHZAPP PEST MANAGEMENT 95.00 WINTER2023-AWS066-5 PARTICIPANTSJENNIFER ANDRUS-NELSON 450.00 FEB'23 REC IPADAT&T 40.24
FEB'23 REC PHONESAT&T 178.32
FEB'23 AV RANCH JANITORIAL SUPPLIESGORM, INC 620.14
MAR'23 RANCH LIGHTING MAINTENANCEPEAK LIGHTING & ELECTRIC INC 199.00 SPRING2023-VSP170-VSP171-16 PARTICIPANTSL & O ALISO VIEJO, LLC 728.00 SPRING2023-VSP003-VSP002-LATEPICKUP-17PARTICIPANTSLAURELINDA HAUKSSON 2,174.00 APR'23 RANCH PLANT MAINTENANCEFOSTERS' GARDENS INC 110.00 APR'23 AVR FIRST AID SERVICESCINTAS CORPORATION NO. 2 128.98 APR'23 RANCH LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 2,262.67 JAN'23 MTR#0973 RANCHMOULTON NIGUEL WATER DIST 88.13
JAN'23 MTR#5356 RANCHMOULTON NIGUEL WATER DIST 336.23
02-040852/02-041582/03-040383/03-040797/03-041084PRESS-TIGE ENTERPRISES INC 1,817.64 MAY-JUN'23 EV CHARGER ANNUAL SERVICE RANCHSEMACONNECT INC 200.00 RECREATION SERVICES TOTAL: 11,130.35
GF-AV RECREATION SERVICES TOTAL: 12,285.35
203 - GAS TAX
TRAFFIC ENGINEERING
MAR'23 STORM DRAIN CONDITION ASSESSMENTWOOD RODGERS, INC 490.00 MAR'23 TRAFFIC SIGNAL MONITORINGHARTZOG & CRABILL INC 1,312.50 TRAFFIC ENGINEERING TOTAL: 1,802.50
STREET MAINTENANCE
APR'23 MEDIANS LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 1,586.00 STREET MAINTENANCE TOTAL: 1,586.00
GAS TAX TOTAL: 3,388.50
15 Description (Item)Vendor Name Amount
204 - MEASURE M
GEN-MEASURE M
MAR'23 INVOICE- M2 FUNDCABCO YELLOW INC 2,534.00
GEN-MEASURE M TOTAL: 2,534.00
MEASURE M TOTAL: 2,534.00
231 - OTHER GRANTS
OTHER GRANTS
MAR'23 LHMP DEVELOPMENT PLANNING SERVICESATLAS PLANNING SOLUTIONS 3,490.00 MAR'23 RESEARCH GIS HAZARD FILES FOR LHMP DEVELOP.JOSE RUEL FABELLA DIRA 200.00 OTHER GRANTS TOTAL: 3,690.00
OTHER GRANTS TOTAL: 3,690.00
245 - DEVELOPMENT IMPACT
GEN-DEVELOPMENT IMPACT
APR'23 38 COLONIAL WAY SHOWER DOOR REPAIRUNITED BUILDING AND DEVELOPMENT SERVICES LLC 1,000.00 GEN-DEVELOPMENT IMPACT TOTAL: 1,000.00
DEVELOPMENT IMPACT TOTAL: 1,000.00
251 - FEDERAL GRANTS
GEN-FEDERAL GRANT
REF0011583848-3/30 CDBG-CV AMDMT PHNCALIFORNIA NEWSPAPERS PARTNERSHIP 582.80 REF0011591123-3/16 CDBG AAP & CONSOL. PLAN PHNCALIFORNIA NEWSPAPERS PARTNERSHIP 601.40 JAN-MAR'23 CDBG PROFESSIONAL SERVICESFAIR HOUSING FOUNDATION 848.10 FY22-23 Q3 CDBG-CV PROFESSIONAL SERVICESYMCA OF ORANGE COUNTY 6,205.38 GEN-FEDERAL GRANT TOTAL: 8,237.68
FEDERAL GRANTS TOTAL: 8,237.68
261 - CITY FAC.-AQUATIC CENTER
GEN-AQUATIC CENTER
APR'23 PEST CONTROL SERVICES AQCZAPP PEST MANAGEMENT 75.00 MAR'23 AQC MONTHLY MAINTENANCE SERVICESKNORR SYSTEMS INC 1,792.64 FEB'23 AQC ANTIBACTERIAL SOAPGORM, INC 51.72
MAR'23 AQC LIGHTING MAINTENANCEPEAK LIGHTING & ELECTRIC INC 267.55 APR'23 AQC LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 912.48 JAN'23 MTR#2996 AQCMOULTON NIGUEL WATER DIST 233.49
JAN'23 MTR#6054 AQCMOULTON NIGUEL WATER DIST 240.00
GEN-AQUATIC CENTER TOTAL: 3,572.88
CITY FAC.-AQUATIC CENTER TOTAL: 3,572.88
311 - STREET IMPROVEMENTS
TRAFFICE SAFETY
MAR'23 #130 ALISO CREEK TRAFFIC SIGNAL SYNCHARTZOG & CRABILL INC 187.50 TRAFFICE SAFETY TOTAL: 187.50
STREETS & HIGHWAYS
MAR'23 ENTERPRISE REHAB - ACR TO AVP DESIGNENGINEERING RESOURCES OF SOUTHERN CALIFORNIA 574.50 STREETS & HIGHWAYS TOTAL: 574.50
STREET IMPROVEMENTS TOTAL: 762.00
GRAND TOTAL: 203,267.97
Fund Summary
Payment AmountFund Expense Amount
101 - GENERAL FUND 164,851.17164,851.17
102 - GEN. FD-CITY HALL 2,946.392,946.39
103 - GF-AV RECREATION SERVICES 12,285.3512,285.35
203 - GAS TAX 3,388.503,388.50
204 - MEASURE M 2,534.002,534.00
231 - OTHER GRANTS 3,690.003,690.00
16 Fund Summary
Payment AmountFund Expense Amount
245 - DEVELOPMENT IMPACT 1,000.001,000.00
251 - FEDERAL GRANTS 8,237.688,237.68
261 - CITY FAC.-AQUATIC CENTER 3,572.883,572.88
311 - STREET IMPROVEMENTS 762.00762.00
203,267.97Grand Total: 203,267.97
17 Accounts Payable Payable Dates: 04/14/2023 - 04/27/2023 4/25/2023 11:40:23 AM Page 6 of 7
Report Summary
Fund Summary
Payment AmountFund
101 - GENERAL FUND 164,851.17
102 - GEN. FD-CITY HALL 2,946.39
103 - GF-AV RECREATION SERVICES 12,285.35
203 - GAS TAX 3,388.50
204 - MEASURE M 2,534.00
231 - OTHER GRANTS 3,690.00
245 - DEVELOPMENT IMPACT 1,000.00
251 - FEDERAL GRANTS 8,237.68
261 - CITY FAC.-AQUATIC CENTER 3,572.88
311 - STREET IMPROVEMENTS 762.00
203,267.97Grand Total:
Account Summary
Payment AmountAccount Number Account Name
101-1301-000 PREPAID EXPENSES 4,783.00
101-2506-000 MEDICAL INSURANCE PA… 29,449.83
101-2507-000 LIFE INSURANCE PAYABLE 1,432.46
101-2601-000 REFUNDABLE DEPOSIT 3,000.00
101-2602-000 PLANNING DEPOSIT 2,378.80
101-2603-000 ENGINEERING DEPOSIT 2,656.25
101-2606-000 C & D DEPOSIT 1,000.00
101-4-1101-4511-000 COMMUNICATION 232.98
101-4-1101-4520-000 MTGS/CONF./TRNG & DE… 404.96
101-4-1501-4206-000 MEDICAL INSURANCE 151.00
101-4-1501-4225-000 VEHICLE/CELL 335.00
101-4-1501-4511-000 COMMUNICATION 104.03
101-4-1501-4520-000 MTGS/CONF./TRNG & DE… 6,693.84
101-4-1501-4521-000 MEMBERSHIP & DUES 400.00
101-4-1501-4601-000 SUPPLIES 35.52
101-4-1503-4309-000 OTHER CONTRACTUAL SE… 62.00
101-4-1503-4601-000 SUPPLIES 80.86
101-4-1601-4303-000 LEGAL NOTICES 1,045.32
101-4-1601-4520-000 MTGS/CONF./TRNG & DE… 650.00
101-4-2101-4304-000 LEGAL SERVICES 25,346.90
101-4-2101-4532-000 SPECIAL PROJECTS 4,640.60
101-4-2101-4701-000 NPDES 572.70
101-4-2101-4735-000 LITIGATION 10,177.22
101-4-2501-4301-000 PROFESSIONAL SERVICES 3,750.00
101-4-2501-4309-000 OTHER CONTRACTUAL SE… 403.15
101-4-3101-4301-000 PROFESSIONAL SERVICES 1,000.00
101-4-3101-4305-000 TECHNOLOGY SERVICES 4,451.50
101-4-3101-4481-000 COMPUTER EXPENSE 7,208.50
101-4-3501-4301-000 PROFESSIONAL SERVICES 693.90
101-4-3501-4431-000 BUILDING & GROUND MA… 1,127.96
101-4-3501-4513-000 PRINTING 47.36
101-4-3501-4612-000 OPERATING SUPPLIES 436.27
101-4-4101-4206-000 MEDICAL INSURANCE 302.00
101-4-4101-4501-000 ADVERTISING & PROMOT… 300.00
101-4-4101-4524-000 RECREATION-SENIOR TRA… 633.50
101-4-4101-4527-000 REC-CITY SPECIAL EVENTS 6,712.44
101-4-4101-4533-000 COMMUNITY ASSISTANCE… 1,000.00
101-4-4102-4411-000 UTILITIES 208.71
101-4-4102-4431-000 BUILDING & GROUND MA… 6,846.00
101-4-4103-4411-000 UTILITIES 717.53
101-4-4103-4431-000 BUILDING & GROUND MA… 1,258.45
101-4-4104-4529-000 REC-YOUTH PROGRAMS 15,923.97
101-4-4401-4206-000 MEDICAL INSURANCE 151.00
18 Accounts Payable Payable Dates: 04/14/2023 - 04/27/2023 4/25/2023 11:40:23 AM Page 7 of 7
Account Summary
Payment AmountAccount Number Account Name
101-4-4401-4309-000 OTHER CONTRACTUAL SE… 7,770.00
101-4-4501-4612-000 OPERATING SUPPLIES 120.72
101-4-4501-4741-000 C.S-CITY ENGINEERING 6,800.36
101-4-5102-4511-000 COMMUNICATION 44.58
101-4-5103-4471-000 RENT 1,310.00
102-1301-000 PREPAID EXPENSES 200.00
102-4-3501-4411-000 UTILITIES 421.82
102-4-3501-4431-000 BUILDING & GROUND MA… 2,324.57
103-1301-000 PREPAID EXPENSES 1,000.00
103-34150 OTHER INCOME 5.00
103-34161 CONTRACT CLASSES 150.00
103-4-4105-4309-000 OTHER CONTRACTUAL SE… 3,352.00
103-4-4105-4411-000 UTILITIES 424.36
103-4-4105-4431-000 BUILDING & GROUND MA… 3,486.81
103-4-4105-4511-000 COMMUNICATION 218.56
103-4-4105-4570-000 CITY CAMP EXPENSE 1,702.00
103-4-4105-4601-000 SUPPLIES 128.98
103-4-4105-4612-000 OPERATING SUPPLIES 1,817.64
203-4-4502-4301-000 PROFESSIONAL SERVICES 1,802.50
203-4-4503-4771-000 C.S-STREET MAINTENANCE 1,586.00
204-4-6104-4309-000 OTHER CONTRACTUAL SE… 2,534.00
231-4-6131-4309-000 OTHER CONTRACTUAL SE… 3,690.00
245-4-6145-4301-000 PROFESSIONAL SERVICES 1,000.00
251-4-6151-4309-000 OTHER CONTRACTUAL SE… 8,237.68
261-4-6161-7401-000 EQUIPMENT MAINTENAN… 1,792.64
261-4-6161-7411-000 UTILITIES 473.49
261-4-6161-7421-000 BUILDING & GROUND MA… 1,306.75
311-4-8201-5701-000 CONSTRUCTION 187.50
311-4-8301-5501-000 DESIGN 574.50
Grand Total: 203,267.97
Project Account Summary
Payment AmountProject Account Key
**None** 178,887.62
0014701 572.70
10004309 3,690.00
1285501 574.50
1305701 187.50
8012101 2,840.70
9014612 167.56
9294520 404.96
9974570 1,702.00
CDBGCV4309 6,205.38
ENG 2250 1,464.25
ENG 2252 1,192.00
SDP-2022-0004 1,920.00
SURETY BONDS 3,000.00
USE-2022-00011 458.80
Grand Total: 203,267.97
19 Accounts Payable
Description (Item)Vendor Name Amount
101 - GENERAL FUND
APR'23 DENTAL - SMCHOICE BUILDER (145.88)
MAY'23 DENTAL INSURANCECHOICE BUILDER 2,424.58
APR'23 VISION - SMCHOICE BUILDER (24.19)
MAY'23 VISION INSURANCECHOICE BUILDER 382.60
2,637.11
FINANCE
MAY'23 ADMIN FEECHOICE BUILDER 35.00
FINANCE TOTAL: 35.00
GENERAL FUND TOTAL: 2,672.11
GRAND TOTAL: 2,672.11
Fund Summary
Payment AmountFund Expense Amount
101 - GENERAL FUND 2,672.112,672.11
2,672.11Grand Total: 2,672.11
20 Accounts Payable Payable Dates: 04/10/2023 - 04/10/2023 4/25/2023 11:38:45 AM Page 2 of 2
Report Summary
Fund Summary
Payment AmountFund
101 - GENERAL FUND 2,672.11
2,672.11Grand Total:
Account Summary
Payment AmountAccount Number Account Name
101-2505-000 DENTAL INSURANCE PAY… 2,278.70
101-2508-000 VISION INSURANCE PAYA… 358.41
101-4-2501-4309-000 OTHER CONTRACTUAL SE… 35.00
Grand Total: 2,672.11
Project Account Summary
Payment AmountProject Account Key
**None** 2,672.11
Grand Total: 2,672.11
21 City of Aliso Viejo
AGENDA ITEM
DATE: May 3, 2023
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services/City Treasurer SUBJECT: TREASURER’S STATEMENT – MARCH 2023
Recommended Action:
Receive and file the March 2023 Treasurer’s Statement.
Fiscal Impact:
No Fiscal Impact.
Background:
Per City policy, the Finance Department presents the monthly Treasurer’s Statement for the City Council’s review. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments.
Discussion:
The City’s portfolio consists of investments in Certificates of Deposits, US Treasuries, US Federal Agencies, Corporate Bonds, and Local Agency Investment Fund (LAIF). All funds invested with LAIF are available for withdrawal within 24 hours.
The Treasurer’s Statement provides information regarding the City’s investment portfolio and activity during the reporting month. The City’s investment portfolio is in compliance with all government codes as well as the City’s investment policy. Interest is credited to the City’s bank account monthly and allocated among the City’s funds. The current portfolio provides sufficient cash flow liquidity to meet the upcoming operating expenses and spending requirements for the next 6 months.
Attachment:
1. March 2023 Treasurer’s Statement
22 TREASURER'S MONTHLY CASH STATEMENT
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND 2,942,166.39 $ 3,215,146.03 $ 3,601,875.02 $ (181,965.20) $ 2,373,472.20 $ TCRF 68,617.48 $ 1,701.91 (1,457.78) 68,861.61 GAS TAX FUND 769,302.87 $ 127,111.10 102,823.93 793,590.04 MEASURE M 803,521.74 $ 181,534.40 1,918.00 (189,052.61) 794,085.53 SB1-RMRA 109,811.35 $ 93,448.18 (26,374.72) 176,884.81 PUBLIC SAFETY GRANTS 205,881.74 $ 14,888.52 7,947.26 212,823.00 (1) AIR QUALITY IMPRVMNT FD 1,133,158.03$ 43,986.75 1,177,144.78 INTEGRATED WASTE MGMT FD 80,327.22$ 2,015.89 82,343.11 OTHER GRANTS (154,028.55) $ (154,028.55)
TECHNOLOGY GRANT 271,973.73 $ 6,496.52 2,758.72 275,711.53 DEVELOPMENT IMPACT 1, 345,641.75$ 6,250.00 1,567.87 1,350,323.88 FEDERAL GRANTS (4,305.28) $ - 26,160.39 (2,086.25) (32,551.92) CITY FACILITY - AV CTR 179,758.92 $ 179,758.92 CITY FACILITY - AQUATIC CTR (142,645.54)$ 64,975.64 60,215.60 (137,885.50) STREET IMPROVEMENTS (67,722.63) $ 29,736.54 216,613.86 119,154.69 (2) CAPITAL IMPROVEMENTS (107,630.82)$ 76,691.88 184,322.70 - (2) STORM WATER 505.34 $ 505.34 (2) COP CAPITAL - $ - (2) COP (6,264.94) $ (6,264.94)
AV RANCH FOUNDATION 100.00 $ 100.00
CFD 2005-01 (1,307.09) $ 189,916.35 191,952.26 (3,343.00) RENEWABLE FARMS 41,796.27 $ 21,286.25 21,507.50 41,575.02 COMMUNITY TRUST 7,540.68 $ 7,540.68
TOTALS 7,476,198.66 $ 3,968,757.54 $ 4,125,154.97 $ - $ 7,319,801.23$ SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT 1,907,414.32 $
SAVINGS ACCOUNT: MONEY MARKET 25,846.74 $
INVESTMENTS: LOCAL AG ENCY INVESTMENT FD 5,386,540.17$
TOTAL CASH 7,319,801.23 $
Years to Maturity for March 2023 1.52
Weighted Average Yield for March 2023 3.200%
All investments are placed in accordance with the City of Aliso Viejo's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures.
Other monies held include Cash with Fiscal Agent, Investments, Payroll and AV Center. 34,950,859.62$ Cash With Fiscal Agent COPS/CFD 2005-01 3,978,236.46
Cash With Investment Advisor City Investments 28,488,474.32 AV Center 2,287,094.09
PR Account 194,294.37
Petty Cash 2,760.38
GRAND TOTAL OF CITY FUNDS 42,270,660.85 $
(1) Public Safety Grant includes the MDC and PVS Program Costs budgeted with SLESF funds. (2) Transfers in and out are done on a quarterly basis.
Street Improvements include the Slurry Seal, Traffic Management and Street Improvement Projects.
Capital Improvements include City Hall, AV Ranch, and other city facilities.
Storm Water includes the Dairy Fork and Wood Canyon Emergent Wetland Project.
CITY OF ALISO VIEJO
March 31, 2023
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29 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
CITY OF ALISO VIEJO
DIRECTOR OF FINANCIAL SVCS/ CITY TREAS
12 JOURNEY , #100
ALISO VIEJO, CA 92656
Account Number: 98-30-007
March 2023 Statement
Account Summary
Total Deposit: 0.00 Beginning Balance: 5,386,540.17
Total Withdrawal: 0.00 Ending Balance: 5,386,540.17
30 March 2.831
February 2.624
January 2.425
0.00005680946709337
0.981389258
LAIF Earnings Ratio(2):
LAIF Fair Value Factor(1):
PMIA Daily(1): 2.29
2.07LAIF Apportionment Rate(2):
PMIA Quarter to Date(1): 1.98
287PMIA Average Life(1):
Treasuries
64.81%
Agencies
21.68%
Certificates of
Deposit/Bank Notes
6.21%
Time
Deposits
2.62%
Commercial
Paper
4.25%
Corporate
Bonds
0.24%
Loans
0.19%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 04/05/23
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 12/31/22
Chart does not include $3,158,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
02/28/23
$200.5 billion
31 City of Aliso Viejo
AGENDA ITEM
DATE: May 3, 2023
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services
SUBJECT: AGREEMENT WITH DAVIS FARR, LLP, FOR PROFESSIONAL
AUDITING SERVICES
Recommended Actions:
1. Approve a three-year agreement with Davis Farr, LLP, for professional auditing services; and
2. Authorize the City Manager to execute a three-year professional services agreement with Davis Farr, LLP, in the amount not-to-exceed $129,000.
Fiscal Impact:
The total cost of the agreement is not-to-exceed $129,000 for three years and is included in the City’s annual adopted budget. The total agreement amount includes costs for the City’s annual audit, Agreed Upon Procedures (AUP) on the City Treasurer’s Report, AUP on the GANN Limit Report, Single Audit for the receipt of federal funds (if applicable), State Controller Report, City Street Report, and other auditing and accounting services as required.
Background:
The City has contracted with Rogers, Anderson, Malody & Scott, LLP, for professional auditing services since 2016. In accordance with the City’s Purchasing Policy, Staff initiated a Request for Proposals (RFP) for professional auditing services in February of 2023. The specifications required that the audits be performed in accordance with generally accepted accounting principles and the standards for financial audits set forth in Governmental Auditing Standards issued by the Comptroller General of the United States, the provisions of the Federal Single Audit Act as amended in 1996, and, provisions of the U.S. Office of Management and Budget Uniform Guidance, Audits of States, Local Governments, and Non-Profit Organizations.
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Discussion:
In response to the City’s RFP, the City received two proposals from Davis Farr, LLP, and the City’s current audit firm Rogers, Anderson, Malody & Scott, LLP. The firms were then rated by an evaluation team consisting of three City staff members. The proposals were individually reviewed and evaluated based on the following:
Professional qualifications of the firm
Professional qualifications and experience of members of the engagement team Capability of handling all aspects of the engagement and providing ongoing support and technical assistance throughout the year
Audit Approach
Experience with comparable government engagements
Reasonableness and competitiveness of the fee schedule After a thorough review and evaluation of the proposals, Davis Farr, LLP, was selected as the best firm suited to meet the City’s current and future needs. Davis Farr, LLP, has over 30 years of experience working with public sector agencies, including the audits of other local cities such as Mission Viejo, Rancho Santa Margarita, Fountain Valley, Garden Grove, and Huntington Beach. The rotation of audit firms will also ensure a “fresh look” of the City’s internal controls as well as the examination of the City’s financial statements.
Attachment:
1. Agreement with Davis Farr, LLP
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CITY OF ALISO VIEJO
PROFESSIONAL SERVICES AGREEMENT
FOR
AUDITING SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this day of , 2023, by and between the City of Aliso Viejo, a municipal corporation organized under the laws of the State of California with its principal place of business at 12 Journey, Suite 100, Aliso Viejo, California 92656 (“City”) and Davis Farr LLP, a limited liability partnership, with its principal place of business at 18201 Von Karman Avenue, Suite 1100, Irvine, CA 92612 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for providing professional services relating to independent auditing services as required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional AUDITING SERVICES to public client and are duly authorized to practice and are licensed by the California State Board of Accountancy.
2.2 Project.
City desires to engage Consultant to render such services for the City’s auditing services (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional auditing services for the Project (“Services”). The Services are more particularly described in Exhibit “A” and Consultant’s Proposal, attached hereto and incorporated herein by reference as Exhibit “B”. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from May 3, 2023 to June 30, 2026, unless earlier terminated as provided herein. The City Manager shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 34 60367.01100\33488377.1
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant shall complete, execute, and submit to City a Request for Taxpayer Identification Number and Certification (IRS FormW-9) prior to commencement of any Services under this Agreement. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services.
3.2.2.1 Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “C” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.2.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the Services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the Services and Agreement.
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3.2.2.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.
Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
The key personnel for performance of this Agreement are as follows:
Jennifer Farr, Partner
Tiffany Lam, Senior Manager
Claudia Espinoza, Audit Senior
3.2.5 City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. The City Manager hereby designates Ann Eifert, Director of Financial Services, or his or her designee, as the City’s contact for the implementation of the Services hereunder. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.6 Consultant’s Representative. Consultant hereby designates Jennifer Farr, Partner, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.
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3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services and that such licenses and approvals shall be maintained throughout the term of this Agreement.
As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be reemployed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
3.2.10.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance. If the existing policies do not meet the Insurance Requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
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(a) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence, and if written with an aggregate, the aggregate shall be double the per occurrence limit.
Defense costs shall be paid in addition to the limits.
The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(b) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.
(c) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.).
If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
(d) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
3.2.10.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval.
(a) The policy or policies of insurance required by Section 3.2.10.2 (a) Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: The City of Aliso Viejo, its officials, officers, employees, agents, and volunteers shall be
additional insureds with regard to liability and defense of 38 60367.01100\33488377.1
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suits or claims arising out of the performance of the
Agreement.
Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Consultant; or (4) contain any other exclusions contrary to the Agreement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(b) The policy or policies of insurance required by Section 3.2.10.2 (b) Automobile Liability and (c) Professional Liability shall be endorsed to provide the following:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(c) The policy or policies of insurance required by Section 3.2.10.2 (d) Workers’ Compensation shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
3.2.10.4 Primary and Non-Contributing Insurance. All insurance coverages shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.2.10.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.
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3.2.10.6 Deductible. Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.2.10.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.2.10.8 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement.
In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.
3.2.10.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.2.10.10 Insurance for Subconsultants. All Subconsultants shall be included as additional insureds under the Consultant’s policies, or the Consultant shall be responsible for causing Subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City as an Additional Insured to the Subconsultant’s policies.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions where applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing 40 60367.01100\33488377.1
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apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “D” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Twenty-Nine Thousand, ($129,000) (“Total Compensation”) without written approval of City’s City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant.
The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all non-disputed and approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and 41 60367.01100\33488377.1
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Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
Davis Farr
Attn: Jennifer Farr, Partner
18201 Von Karman Ave, Suite 1100
Irvine, CA 92612
City:
City of Aliso Viejo
12 Journey, Suite 100
Aliso Viejo, CA 92656
Attn: Ann Eifert, Director of Financial Services
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for 42 60367.01100\33488377.1
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any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.5.3.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information (“Proprietary Information”) unless the City’s legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.
Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant’s objection to the City’s release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City’s choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.
3.5.4 Fraud Policy. Consultant shall provide a copy of the City’s Fraud Prevention Policy to each of its employees assigned to perform Services under this Agreement.
Consultant shall submit to the City a statement signed by an authorized representative for Consultant certifying receipt of the City’s Fraud Prevention Policy. A finding by the City that any of Consultant’s employees have committed fraud against the City or have violated the City’s Fraud Prevention Policy shall be grounds for appropriate discipline, up to and including such employee’s removal from performance of this Agreement at City’s request and/or termination of this Agreement. Consultant shall reimburse the City for any costs and expenses associated with fraud against the City.
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3.5.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.6 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.5.7 Indemnification.
3.5.7.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.
3.5.7.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.5.8 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.9 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.
3.5.10 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.6 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
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3.7 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.8 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.9 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.
All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.10 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.11 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.12 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.13 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.14 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.15 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or 45 60367.01100\33488377.1
- 13 -
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.16 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.17 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.18 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.19 Declaration of Political Contributions. Consultant shall, throughout the term of this Agreement, submit to City an annual statement in writing declaring any political contributions of money, in-kind services, or loan made to any member of the City Council within the previous twelve-month period by the Consultant and all of Consultant’s employees, including any employee(s) that Consultant intends to assign to perform the Services described in this Agreement.
3.20 Subcontracting.
3.20.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[Signatures on following page.]
46 60367.01100\33488377.1
- 14 -
SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ALISO VIEJO AND [INSERT NAME]
IN WITNESS WHEREOF, the parties have executed this Professional Services Agreement on this ____ day of __________, 2023.
CITY OF ALISO VIEJO Approved: By:
David Doyle City Manager
ATTEST:
By: _______________________________
Mitzi Ortiz, MMC
City Clerk
APPROVED AS TO FORM:
______________________________
Best Best & Krieger LLP City Attorney APPROVED AS TO COMPLIANCE WITH BUDGET By: Ann Eifert Director of Financial Services
DAVIS FARR, LLP [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary OR Treasurer REQUIRED] By:
Its:
Printed Name:
By:
Its: Printed Name:_________________________
47 60367.01100\33488377.1
A-1
EXHIBIT “A”
SCOPE OF SERVICES
A. Scope of the Work to be Performed
The City of Aliso Viejo desires an Annual Comprehensive Financial Report (ACFR) for the City of Aliso Viejo to be prepared by the independent auditor for the fiscal years ended June 30, 2023 through June 30, 2025, with the option of providing services for an additional two fiscal years. The City submits its ACFR to the Government Finance Officers Association (GFOA) for review in their Certificate of Achievement for Excellence in Financial Reporting program. The City has received this award since incorporation.
The selected independent auditor will be required to perform the following tasks:
1. The audit firm will perform an audit of all funds of the City of Aliso Viejo. The audit will be conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States, and in compliance with the latest GASB pronouncements. The firm will render its auditors’ report on the basic financial statements, which will include both Government-Wide Financial Statements and Fund Financial Statements. The audit firm will also apply limited audit procedures to Management’s Discussion and Analysis and required supplementary information to the General Fund and each major fund of the City.
2. The City’s Annual Comprehensive Financial Report (ACFR) will be prepared by the audit firm. Ten (10) hardcopies and (1) digital copy in searchable Adobe Acrobat format must be provided for each audit year. The audit firm will prepare all financial statements and schedules as required for the preparation of the ACFR and schedules for the MD&A.
The City of Aliso Viejo has obtained the “Certificate of Achievement for Excellence in Financial Reporting” from the Government Finance Officers Association (GFOA). It is the City’s intention to continue to receive this award annually and will expect the annual financial report to meet the requirements of that program.
3. The audit firm will perform a single audit on the expenditures of federal grants in accordance with OMB Uniform Guidance and render the appropriate audit reports on Internal Control over Financial Reporting based upon the audit of the City’s financial statements in accordance with Government Auditing Standards and the appropriate reports on compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in accordance with OMB Uniform Guidance. The single audit report will include appropriate schedule of expenditures of federal awards, footnotes, findings and questioned costs, including reportable conditions and material weaknesses, and follow up on prior audit findings where required.
4. The audit firm shall perform agreed-upon auditing procedures pertaining to the City’s GANN Limit (Appropriations Limit) and render a letter annually to the City regarding compliance.
5. The audit firm shall issue a separate “management letter” that includes recommendations for improvements in internal control, accounting procedures and other 48 60367.01100\33488377.1
A-2
significant observations that are considered to be non-reportable conditions. Management letters shall be addressed to the City Manager and the Director of Financial Services/City Treasurer.
6. The audit firm shall prepare the Annual State Controller’s Report and the Annual Street Report for the City of Aliso Viejo.
7. The audit firm shall review the City's investment policy and portfolio.
8. The auditors will be consulted on an occasional basis throughout the year as an informational resource. Auditors may be asked to provide guidance on the implementation of Governmental Accounting Standards Board (GASB) requirements and specifics of federal and state regulations as they may affect local government accounting. In addition, they may be asked to assist with the implementation of new pronouncements.
9. The firm’s partner/manager may be required to present the ACFR to the City Council and may be required to occasionally attend a City Council meeting to explain or clarify financial statement information or accounting requirements
Additional Auditing Services
The audit firm may be required to perform the following services:
10. Conduct a transient occupancy tax audit of hotels operating in Aliso Viejo.
Currently, there are two hotels located in the City.
11. Conduct an audit and financial review of the City’s cable franchise and other video service providers for compliance with franchise provisions.
12. Conduct a financial and compliance audit for the City’s Conference Center and Aquatic Center.
13. Other audits/financial reviews may also be identified during the term of the contract.
14. Timely prepare and file tax returns as requested by the City for the Aliso Viejo Public Facilities Corporation
B. Auditing Standards to be Followed
To meet the requirements of this Request for Proposals, the audit shall be performed in accordance with:
1. Generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants;
2. The standards applicable to financial audits contained in the most current version of the Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States;
49 60367.01100\33488377.1
A-3
3. The provisions of the Single Audit Act as amended in 1996; and
4. The provisions of OMB Uniform Guidance, Audits of State and Local Governments and Non-Profit Organizations.
5. Any other applicable standards for conducting examinations of those items outlined in the Scope of Services and/or reports to be issued in conjunction therewith outlined in the section reports to be issued.
C. Working Paper Retention
All working papers and reports must be retained at the auditor's expense for a minimum of five (5) years, unless the firm is notified in writing by the City of Aliso Viejo of the need to extend the retention period. The auditor will be required to make working papers available to the City of Aliso Viejo or any government agencies included in the audit of federal grants. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.
D. Irregularities and Illegal Acts
Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties: City Manager; Director of Financial Services/City Treasurer; and the City Attorney.
50 60367.01100\33488377.1
B-1
EXHIBIT “B”
CONSULTANTS PROPOSAL
51 PROPOSAL FOR
FINANCIAL
AUDITING
SERVICES
FOR THE
CITY OF
ALISO VIEJO
CITY OF
ALISO VIEJO
Ann Eifert, Director of Financial Services
12 Journey, Suite 100
Aliso Viejo, CA 92656
Prepared By:
Davis Farr LLP
18201 Von Karman Ave
|
Suite
110
0 Irvine, CA 92612
Contact Person:
Jennifer Farr, CPA, MBA
|
Partner
Office: 949.474.2020
|
Direct: 949.783.1740
Email: [email protected]
52 16
CITY OF ALISO VIEJO
SUMMARY SHEET
Firm Name:
Firm Parent or Ownership:
Firm Address:
Firm Telephone Number:
Firm Fax Number:
Number of years in existence:
Management Contact (person responsible for direct contact with the City of Aliso Viejo and auditing services required for this Request for Proposals):
Name: Title:
Telephone Number: Fax:
Email:
Project Manager (Person responsible for managing the audit at the client site and preparation of the audit work papers):
Name: Title:
Telephone Number: Fax:
Email:
Types of services provided by the firm:
Signature Print Name Title
This executed form must be submitted with the Proposal.
Davis Farr LLP
Partnership
18201 Von Karman Ave, Suite 1100, Irvine, CA 92612
949-474-2020
949-263-5520
8 Jennifer Farr
Partner
949-474-2020
949-263-5520
[email protected]
Tiffany Lam
Manager
949-474-2020
949-263-5520
[email protected]
Audit services for government agencies
Jennifer Farr
Partner
53 Table of Contents
Section A – About Davis Farr LLP .................................................................................... 1 Section B – Firm Qualifications and Experience .............................................................. 3
RFP Forms
Declaration of Political Contributions
Fraud Policy
Acknwledgment of Insurance Requirements
APPENDIX
Resumes
Peer Review Documentation
Section C – References................................................................................................... 4 Section D – Partner, Supervisory and Staff Qualifications and Experience...................... 5 Section E – Specific Audit Approach ............................................................................... 6 Section F – Implementation of New GASB Pronouncements .......................................... 9 Section G – Scope of Work ............................................................................................10 Section H – Proposed Timing of the Audit for FY 22/23 .................................................11 Section I – Segmentation of the Audit...........................................................................11 54 March 14
, 202
3 Ann Eifert, Director of Financial Service
s
City of
Aliso V
iejo
12 Journey, Suite 100
Aliso Viejo, CA 92656
Re:
RFP for Professional Auditing Services
Dear M
s
.
Eifert
,
We are pleased to provide our proposal to perform
professional
audit
ing
services to the
City of
Aliso Viejo
(
“City”) for the fiscal year
s
ending June 30, 202
3 through 202
5 with the option to renew the contract for
two
subsequent fiscal years.
Our service philosophy is one of open and constant communication, a proactive approach and responsive, value
-
added services. We will listen to your ideas and concerns and will bring cr eative solutions to you in both
financial and other operational areas.
We are aware that while the City has solicited numerous proposals, Davis Farr LLP would be your best selection for the following reasons which are set forth in greater detail in our pro
posal:
We take a proactive leadership role in local government accounting and auditing issues.
Jennifer Farr is the
recent
past
Chair of the
Government Accounting and Audit Committee of the Cal CPA Society
and our
Partners are active members of
the CSMFO Pro
fessional Standards Committee
, the GFOA Special Review
Committee, and other organizations. Our Partners
are frequent speakers on technical topics at conferences and training events throughout California
, including the recent CSMFO Annual Conference
wh
ere we
presented on the topic of
Compensate
d Absences.
We cu
rrently provide audit services to
over 20
cities in
Southern California
. Our deep understanding of the
issues facing California governments enables us to provide high quality audit services to the City of
Aliso
Viejo
.
We extensively utilize data mining soft
ware to evaluate anomalies in your accounting data. This helps focus our auditors’ attention on potential errors in the accounting records and transactions that could be more susceptible to fraud.
We appreciate the opportunity to share our credentials and
look forward to developing our professional
relationship.
Our proposal remains a firm and irrevocable offer for
180
days
.
I look forward to you contacting
me so that I may answer further any questions which you may have. You may contact me at (949) 783
-
1740
.
Very truly yours,
Jennifer Farr, CPA
, MBA
Partner
55 1
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section A
–
About Davis Farr LLP
Background Information
–
Davis Farr LLP is a full
-
service regional accounting firm that specializes in providing attest and advisory services to federal, state, and local governments out of our California and Washington offices
. This
engagement would be serviced by our Irvine office. Our personnel have se rved governmental entities for over
3 0
years.
A breakdown of our government audit personnel by classification is provided below.
License to Practice in California
–
Davis Farr LLP and all key personnel are licensed with the California State Board of Acc
ountancy to practice as independent certified public accountants.
Independence
–
Davis Farr LLP
is independent with respect to the
City of
Aliso Viejo
and
its component units
as
defined by U.S. General Accounting Office’s
Government Auditing Standards
and Generally Accepted Auditing
Standards. Neither Davis Farr LLP nor the key personnel have any potential or real conflicts of interest.
Davis Farr
has not provided any
services for the City of
Aliso Viejo
within the last five years.
Insurance
–
Davis Farr LLP has sufficient insurance coverage to meet or exceed the City’s requirements and will provide insurance certificates to the City prior to entering into a contract.
The firm maintains a prudent amount of
errors and omissions insurance that c
overs negligent acts as is appliable to the work requested in the RFP.
Quality Control
–
Davis Farr LLP and its Partners are members of the American Institute of Certified Public Accountants (AICPA) and is a member of the AIPCA’s Government Audit Quality Ce nter.
Our firm is a voluntary
participant in the AICPA Peer Review Program.
Included in the appendix is our most recent Peer Review report where our firm received a
Pass
. A
Pass
demonstrates the highest level of quality control in a Peer Review.
The Pee
r
Review included a review of government engagements. Davis Farr LLP has not had any federal or state desk reviews or field reviews during the past
three
years.
There ha
ve
been no disciplinary action taken or pending against the firm during the past three
years with state regulatory bodies or professional organizations.
Training
–
Every professional of the firm
participates
in continuing professional education courses. Each person is required to take at least 80 hours of training over a two -
year period inc
luding 24 hours a year specific to government
accounting and audit topics.
Courses cover a wide spectrum of professional and technical subjects, and include Fraud, Professional Ethics and Governmental Accounting and Auditing topics to help the practitioner
maintain
his/her professional expertise.
Classification
Number of
Employees
Partners
7 Managers
8 Supervisors
8 Seniors
1 0
Staff
1 7
Administrative
5 Total personnel
5 5
56 2
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Professional Affiliations
Government Audit Quality Center
–
Davis Farr LLP is a member of the
Government Audit Quality Center (GAQC). The GAQC promotes the importance of quality governmental audits and the value of such audits to purchasers of governmental audit services. GAQC is a voluntary membership center for
CPA
firms and state audit organizations that perform governmental audits.
National Registry of CPE Sponsors
–
Davis Farr LLP is registered to provide
continuing professional education through the National Association of State Board of Accountancy (NASBA).
NASBA recognizes CPE program sponsors who
provide continuing professional education programs in accordance with nationally recognized standards.
We provide CPE to our clients at our annual
GASB Update.
Cal CPA
–
Many of the CPAs employed by Davis Farr LL
P are members of Cal CPA
and regularly participate in chapter meetings, education, and events. Cal CPA recognized one of Davis Farr LLP’s partners with their
Women to Watch
award
in the Experienced Leader category.
Davis Farr present
ed
at the
2020
Women’s
Leadership Forum
on generational issues in the workplace.
Davis Farr LLP
partners are also members of the
Governmental Accounting and Auditing
Committee
of the CalCPA
and Jennifer Farr is the current Chair of the Committee.
American Institute of CPAs
–
Davis Farr LLP and the firm’s Partners are members
of the American Institute of CPAs (AICPA). The AICPA develops standards for audits, provides educational guidance materials to its members, and monitors and enforces compliance with the profession’s tech
nical and ethical standards.
CSMFO
–
The Partners of Davis Farr LLP are members of the California Society of Municipal Finance Officers (CSMFO), the statewide organization serving all California municipal finance professionals. Firm personnel regularly attend
CSMFO Chapter Meetings and Conferences. The Partners of Davis Farr LLP are frequent presenters on accounting and auditing technical topics at Chapter Meetings and Conferences.
Davis Farr
presented at
the annual
CSMFO
conference in February 2021
on t
he topic of capital assets.
GFOA
–
The Government Finance Officers Association (GFOA) enhances and promotes the professional management of governmental financial resources by identifying, developing, and advancing fiscal strategies, policies, and practices
for
the public benefit. The Partners of Davis Farr LLP are members of the Certificate of Achievement Program’s Special Review Committee. The Committee reviews Comprehensive Annual Financial Reports submitted to GFOA for the CAFR Award Program.
57 3
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
B
–
Firm Qualifications
and Experience
Davis Farr LLP is a leader in the local government sector throughout the Southern California Area.
Currently, we
service approximately
60 local, state, and federal government entities.
Davis Farr LLP
services routinely provided to
our clients include, but are not limited to:
Our government expertise includes Cities, Special Districts, and other Governmental entities.
Among
the
government agencies
that the professionals of Davis Farr LLP have served recently are the following:
City of Avalon
City of
Los Angeles
Leucadia Wastewater District
City of Carlsbad
City of
Mission Viejo
Metropolitan Water District of So CA
City of Commerce
City of
Newport Beach
Municipal Water District of So CA
City of
Coron
a
do
City of
Poway
Orange County LAFCO
City of Costa Mesa
City of
Rancho Santa Margarita
Oxnard Housing Authority
City of
Cypress
City of Santee
Placer County Water Agency
City of
Encinitas
C
ity of
South Gate
Salton Sea Authority
City of Fontana
City of
Vista
San Diego County Water Authority
City of Fo
untain Valley
County
Los Angeles
San Diego Association of Governments
City of
Garden Grove
County of
Placer
San Diego LAFCO
City of
Huntington Beach
County of San Diego
Sweetwater Authority
City of
Indio
East Orange County Water District
Tahoe Regional Planning Agency
City of
Irvine
Hass Avocado Board
Tahoe Transportation District
City of
Laguna Niguel
Irvine Ranch
Water District
Vallecitos Water District
58 4
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
C
–
Refere
nces
For your convenience, we have listed below references
for
audit work currently being performed by Davis Farr LLP
personnel for several
Cities
throughout Southern California.
For each of the references, we currently
serve
as
independent auditors and have served these
clients
for a number of years.
Davi
s Farr did not have any co
ntracts
that
were termin
ated in the last
three years.
CLIENT
1 City of
Mission Viejo
200 Civic Center
|
Mission Viejo
, CA
Cheryl Dyas
,
Director of Admin Services
949.470.3082
Financial Statement Audit of City,
Single Audit, Agreed
-
Upon
Procedures engagement
s
CLIENT
2 City of
Rancho Santa Margarita
22112 El Paseo
|
R
ancho Santa Margarita
Stef
anie
Turner, Finance Director
949.635.1808
Financial Statement Audit of City,
Single Audit, Agreed
-
Upon
Procedures engagement
CLIENT
3 City of
Fountain Valley
1 0200
Slater
Ave
|
Fountain Valley
, CA
Teresa Gonzalez, Accounting Manager
714.593.4503
Financial Statement Audit of City,
Measure HH Audit,
Single Audit,
Agreed
-
Upon Procedures
engagement
CLIENT
4 City
of Garden Grove
11222 Acacia Pkwy |Garden Grove, CA
Patricia Song, Finance Director
714.741.5062
psong
@ggcity.org
Financial Statement Audit of City,
Housing Authority, Single Audit,
REAC,
State Controller’s Reports,
Agreed
-
Upon Procedures
engagements
CLIENT
5 City of Huntington Beach
2000 Main Street | Huntington Beach, CA
Sunny Rief, Assistant C
FO
714.536.
5 907
sunny.rief@surfcity
-
hb.org
Financial Statement Audit of City,
JPA Audit, Single Audit, Agreed
-
Upon
Procedures engagements for
Transient Occupancy Tax and
Concessionaire compliance
350
Hours
3 0
0 Hours
4 5
0 Hours
8 0
0 Hours
60 0
Hours
59 5
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
D
–
Proposed Staffing
The successful outcome of any audit requires personnel with the managerial and technical skills to perform the work required. The engagement team who will serve the
City of
Aliso Viejo
have served together as a team of
professionals on nu
merous financial audit examinations of local government entities .
We believe that efficient administrative management and supervision of the audits is an extremely critical factor in achieving the desired results for
City of
Aliso Viejo
. In that regard,
our proposal
organizational
structure for
providing independent auditing services is as follows:
Jennifer Farr, CPA
Tiffany Lam
, CPA
Jonathan Foster
, CPA
Claudia Espinoza
Diego Vanegas, CPA,
CISA, CITP
60 6
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
E
–
Work Plan
Davis Farr plans and conducts our engagements in the most efficient manner possible, and our audit approach is unique with regard to the following:
Our firm is sensitive to the priorities and work requirements of our clients. We work around the schedules of our clients when scheduling segments of the audit or requesting documentation in order to minimize disruption of
City
staff and to complete the audit in a timely manner.
Whenever possible, we use accounting support already prepared by the City
staff
to
avoid duplication or
unnecessary requests for audit supporting schedules.
Our firm’s expertise
is in
governmental
auditing. Our auditors are GASB experts and skilled at addressing audit issues that are specific to
local governments. You will not spend ti
me training our personnel.
When formulating internal control recommendations, we obtain a thorough understanding of the specific circumstances at your
City
to
provide a tailored, practical recommendation.
Throughout the year we are a resource to our client
s in providing accounting advice, researching technical questions, dealing with tax problems, and helping with other problems as they arise.
Our clients can also
attend our annual GASB Update free of charge.
Audit Software
-
We
utilize
CaseWare
audit software for the electronic
City
of workpapers. We have the ability to
accept audit documentation in either hard copy or electronic format.
CaseWare
allows us the ability to import trial
balances that can be provided in either excel or a text docu ment. Some of the benefits of using
CaseWare
trial
balance software are as follows:
We create our own lead sheets (i.e., analytical review comparison schedules). This limits the amount of time finance staff spends creating audit schedules.
Our software a
utomatically generates analytical review
reports by account number for ease of analyzing significant fluctuations between fiscal years.
We can link the financial statement schedules directly to the CaseWare
trial balances. As a result, we can
provide
th
e
City
with financial statements almost immediately after receiving the trial balance from the
City
. Additionally, journal entries are easy to post to the financial statement schedules and the risk of data entry error is minimized
.
We can provide
the
City
with reports showing the coding of the financial statement schedules for ease of review by
City
staff. These reports show each account coded to a specific financial statement line item as well as journal entries that are posted during the audit.
Data Min
ing Software
-
We have a dedicated team of personnel trained to use special
data mining software, IDEA.
Our software uses source data from your accounting system to search for anomalies , such as
duplicate or voided
checks, cross
-
referencing vendor address
es
with employee addresses, detecting accounting transactions recorded on the weekend, reviewing journal entry postings for unauthorized individuals. The IDEA software identifies specific transactions for the auditors to review for potential fraud or erro r.
Internal Control Evaluation
-
Our approach to evaluating internal controls involves observation and inquiry. We spend time with the personnel responsible for the accounting cycles to gain an understanding of the processes. We also carefully
evaluate your policies and procedures. After our initial evaluation, we identify key controls in your processes and design test to evaluate the effectiveness of those processes. In the initial year of the audit, we will focus on the following accounting
cycles
for each department with decentralized accounting activities :
Billing and cash receipting
Capital assets
Purchase and disbursements
Payroll
Investment and cash controls
Information systems
61 7
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
In future years, we will review the accounting cycles noted above but also look at other processes such as credit card transactions, petty cash, inventory controls, offsite cash receipting, employee reimbursements, contract compliance, and other areas. Ou
r goal is to modify our audit approach every year to further evaluate your internal controls.
Audit Stage
Procedures Performed
Planning
and inquiry
During the planning phase of the audit, we plan to
perform the following procedures:
Meet with finance personnel to obtain an understanding of significant transactions during the year .
Communicate with the
City Council
regarding
fraud, compliance with laws, and any concerns they
have regarding the finance
s of the
City
.
Perform internal control evaluations as noted on the previous page .
Determine materiality levels that will be used in selecting audit transactions .
Perform a risk assessment to develop the audit plan for the year .
Review minutes of
City Coun
cil
meetings
.
Review important new contracts,
bond documents, and agreements
.
Evaluate compliance with investments
.
Test purchase orders and contract management
.
Test a sample of cash disbursements to determine adherence to policies and internal controls .
Perform a review of the organization
’
s information systems and controls
.
Perform compliance testing of federal grants
.
Review
the prior audited financial statements and provide feedback to City
staff regarding best
practices for financial reporting
.
Provid
e a GASB Update and templates for implementing new accounting standards
including the
upcoming lease accounting standard.
Year
-
End
Testing
After the books are closed and ready for audit, we will perform our year -
end procedures which
include the
following
:
We will confirm 100% of all cash and investment balances and test market values provided by your investment custodians.
We will test for proper cutoffs of accounts receivable and grants receivable.
We will confirm and test material notes and l
oans receivable.
We will review land held for resale transactions and related developer agreements.
We will test additions and deletions to
capital assets
. We will review depreciation expense for
reasonableness.
We will test interfund transactions includi
ng due to/due from other funds, advances, and transfers.
We will review legal documents supporting loans and test the allowability of transfers out of restricted funds.
We will test current liabilities and perform a search for unrecorded liabilities.
We w
ill review unearned revenue balances for proper cutoffs.
We will test the balances of accrued payroll and employee related liabilities.
We will confirm long
-
term debt with independent parties.
In years of new debt issuances, we will review the journal entr y to record the debt to ensure the
accuracy of the accounting.
Testing of actuarial valuations and calculations related to OPEB obligations and disclosures under GASB 75.
Testing of actuarial valuations and calculations related to pension obligations and d isclosures
under GASB 68.
Evaluation of claims and judgments payable.
Testing of restrictions and classifications of net position.
Analyze grant revenues and expenses to ensure proper matching within the fiscal year.
Test the reasonableness of interest inc
ome, realized, and unrealized gains/losses on investments.
Analytically and substantively test revenues and expenses reported in the financial statements.
62 8
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Audit Stage
Procedures Performed
We will incorporate an element of unpredictability every year that will focus on an audit area that is not typically considered a high or significant risk area such as petty cash, credit card purchases, new vendors, travel expenses, etc.
The aforementione
d tests are only a few of the tests performed during the examination and by no means is it meant to be all inclusive. During the final stage of the audit,
we will meet with Finance
staff to review our audit findings and any adjusting journal entries.
Sin
gle Audit
Approach
As part of our Single Audit for the years in which the City expends granter than $750,000, we will perform the following procedures in accordance with the Uniform Guidance:
Perform an evaluation of the major programs required to be tested
Review OMB guidance and the OMB Compliance Supplement for the grant program audited.
Review internal controls for each of the applicable 14 compliance areas for each program audited.
Using
AICPA sampling guidance, we will select a sample for each of the applicable 14 compliance areas for each program audited. We will test the sample for compliance with those 14 areas.
Test the indirect cost rate, if applicable
Review monitoring reports for
noncompliance and follow up on the resolution of past
noncompliance, if applicable.
Issue a single audit report of federal expenditures.
File the data collection form within the specified deadline.
Completion
of the Audit
and
Preparation
of Financial
Stat
ements
The nature and extent of the work required is dependent on our assessment of the likelihood of misstatements in the financial statements together with our conclusions from the planning and testing stages of the audit. All of the audit information is
then used to reach a conclusion on whether
the financial statements taken as a whole conform with generally accepted accounting principles.
We will review significant events after year end
We will review attorney letters for significant legal matters
Prepare the
draft of the
Annual
Comprehensive
Financial Report
We will ensure accurate and complete disclosures in the notes to the financial statements.
We will meet with City
Committees or City Council to present the audit results, as requested.
Identification of Anticipated Potential Audit Problems
We do not anticipate any anticipated potential audit problems.
63 9
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
S
ection
F
–
Implementation of New GASB
Pronouncements
The
City
will be required to implement the following accounting standards
during the upcoming fiscal years
.
Part of
our service to you includes consulting on these new auditing standards. A sampling of significant new GASB
pronouncements planned or proposed for local governments
that will impact the
City of
Aliso Viejo
are listed below
:
The Statement provides
guidance to governments on
the accounting and financial
reporting for subscription
-
based
information
technology arrangements.
This Statement is effective
for the fiscal year ending
June 30, 2023.
GASB 96
Subscription Based IT
The primary objective of
this Statement is to provide
guidance related to public
-
private (PP) and
public
-
public partnership
arrangements (PPA) in
which a government
contracts with an operator
to provide public services.
This statement also
provides guidance or
accounting and financial
reporting for availability
payment arrangements in
which a governmen
t
compensates an operator
for services in and exchange
transaction. This standard
will be effective for the
fiscal year ending June 30,
2023.
GASB 94
PP and PPA
This statement enhances
accounting and financial
reporting for accounting
changes and error
corrections to provide
understandable, reliable,
relevant, consistent, and
comparable information.
This standard will be
effective for the
fiscal year
ending June 30, 2024.
GASB
100:
Accounting
Changes & Error
Corre
ction
GASB
101
:
Compensated Absences
This statement changes the
accounting for compensated
absences, particularly as it
applies to sick time not paid
out upon termination and
calculating the full cost of paid
time off. The standard will be
effective for the fiscal year
endin
g June 30, 2025.
64 10
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
G
–
Scope of Work
Our understanding of the objectives and
scope of the work to be performed is
as follows:
We will perform an audit examination of the financial statements of the City of
Aliso Viejo
for the fiscal
year
s
ending June 30, 20
2 3
through 202
5 with optional extensions for two years
.
Our examination will
be
conducted in accordance with generally accepted auditing standards, the AICPA Audit and Accounting Guide, Audits of State and Local Government Units, and the Government Auditing Standards issued by the Comptroller General of the United States.
We
prepar
e the
Annual Comprehensive
Financial Report
based
on the information provided to us during the audit. The Report will be prepared in conformity with the
most recent edition of the GAAFR, the GAAFR Update, and subsequent GASB pronouncements.
We will
produc
e 1
0 bound copies and provide a PDF copy of the final report.
We
will perform a compliance audit of federal expenditures in accordance with the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards
in any year the City has federal
expenditures of more than $750,000.
We will perform agreed
-
upon
-
procedures over the City’s Gann Appropriations Limit.
We will produce a
bound and
pdf copy of the final report.
We will perform
agreed
-
upon
-
procedures over
the
City
’
s investment policy
and portfolio.
We will prepare the Annual Report of Financial Transactions to the State Controller’s office by the due date established by the State Controller’s Office.
We will prepare a letter to the City Council summarizing the audit re sults in accordance with the Codification
of Auditing Standards Section 260.
We will prepare a letter to the City Council reporting matters dealing with internal control that meet the threshold of being a significant deficiency or material weakness, as def ined by
the Codification of Auditing
Standards Section 265
. We will immediately report any irregularities or illegal acts that come to our attention to management and/or those charged with governance.
As
requested, we will meet with the
Audit
/Finance
C
ommittee
or City Council
to discuss the results of the
audit.
Finally, we perceive the scope of our work as being advisors to the City regarding generally accepted accounting principles. Throughout the year, the management and other finance personnel of the City wi ll
have access to us to seek advice in the application of generally accepted accounting principles, advice regarding debt issuance, financial statement preparation and content, tax
and any other matters relating
to the City.
Each year, we will go over upco
ming accounting standards in a meeting with City staf
f.
65 11
City of
Aliso Viejo
|
Proposal for Professional Auditing
Services
Section
H
–
Proposed Timing of the Audit for FY 2
2 /2
3 The following proposed timing is subject to the
City
’s
revision and
approval:
Section
I
–
Segmentation of the
Audit
The following is our estimate of the hours by
professional classification required to perform the audit :
Classification
Hours
Percentage
Partner
s
3 0
10 %
Manager
s
7 0
23 %
Supervisor
1 1
0 37
%
Staff Auditor
9 0
30 %
Total
3 00
100%
Task
01 Audit Request List Provided
May
1, 202
3 Task
0 2
Audit Planning Meeting
June
5 , 202
3 Task
03 Interim Audit Procedures
J
une
5 -
9 , 202
3 Task
04 Final Audit Request List
Provided
June
9 , 202
3 Task
05 Final Audit Fieldwork
September
1 8
-
2 9
, 202
3 Task
06 Exit Meeting
Se
ptember
2 9
,
202
3 Task
07 Draft Report provided to Cit
y
October
1 3
, 202
3 Finalization of Audit Report
s
October 31
,
202
3 Task
08 66
18 CITY OF ALISO VIEJO
ACKNOWLEDGMENT OF RECEIPT OF FRAUD POLICY
I hereby acknowledge that I have received a copy of the City’s “Fraud Prevention Policy” dated October 1, 2008. I understand that I am to promptly read its contents and distribute copies to employees assigned to perform Services for the City of Aliso Viejo.
To the extent that provisions of this policy conflict with previously issued policies or practices, whether or not such policies and practices were contained in written policies, this policy shall prevail.
Name of Business Print Name
Signature
Date
This executed form must be submitted with the Proposal.
Davis Farr LLP
Jennifer Farr
03/14/2023
67 17
CITY OF ALISO VIEJO
DECLARATION OF POLITICAL CONTRIBUTIONS
Using the space provided below, please list any political contributions of money, in-kind services, or loans made to any member of the City Council within the last twelve (12) months by the applicant and all of applicants employees, including any employee(s) that applicant intends to assign to perform the work or services described in Agreement dated ________________. If none, please state so:
To the best of my knowledge, I declare under penalty of perjury that the foregoing is true and was executed at:
City, State Date
Name of Business Print Name
Signature
This executed form must be submitted with the Proposal.
None
Irvine, CA
03/14/2023
Davis Farr LLP
Jennifer Farr
68 60367.01100\33488377.1
B-2
EXHIBIT “C”
SCHEDULE OF SERVICES
Schedule may be revised subject to both the City and Consultant’s approval.
Commencement of Interim Field Work May or June 2023, 2024, and 2025 Field Work Completion By September 30, 2023, 2024, and 2025 Auditors submit draft ACFR By October 31, 2023, 2024, and 2025 Auditors submit other reports By October 31, 2023, 2024, and 2025 Presentation to Council, if required November/December 2023, 2024, and 2025 State Controller Reports 2-3 weeks prior to date required by the State Controller’s Office
69 60367.01100\33488377.1
C-1
EXHIBIT “D”
COMPENSATION
Service 2022/23 2023/24 2024/25 2025/26
(Option)
2026/27
(Option)
City Audit, ACFR Preparation
and Related Reports
$ 28,000
$ 28,000
$ 29,120
$ 30,280
$ 31,490
GANN Limit Review Report
$ 600
$ 600
$ 620
$ 640
$ 670
Single Audit and Related
Reports includes one major program
(additional major programs are $2,000)
$ 2,800
$ 2,800
$ 2,910
$ 3,030
$ 3,150
City State Controllers Report
$ 2,600
$ 2,600
$ 2,700
$ 2,810
$ 2,920
City Street Report
$ 1,200
$ 1,200
$ 1,250
$ 1,300
$ 1,350
City’s Investment Policy and
Portfolio Review
$ 600
$ 600
$ 620
$ 640
$ 670
Total for Fiscal Year
(not-to exceed)
$ 35,800
$ 35,800
$ 37,220
$ 38,700
$ 40,250
ADDITIONAL AUDITING SERVICES
Service 2022/23 2023/24 2024/25 2025/26
(Option)
2026/27
(Option)
Transient Occupancy Tax Audit
$ 2,800
$ 2,800
$ 2,910
$ 3,030
$ 3,150
Cable Franchise Audit
$ 3,200
$ 3,200
$ 3,020
$ 3,140
$ 3,270
City’s Conference Center and
Aquatic Center Audit
$ 3,200
$ 3,200
$ 3,020
$ 3,140
$ 3,270
Tax Returns
$ 1,200
$ 1,200
$ 1,250
$ 1,300
$ 1,350
70 60367.01100\33488377.1
C-2
AUDITOR’S STANDARD BILLING RATES
Auditors Standard Hourly Billing Rates
POSITION 2022/23 2023/24 2024/25 2025/26
(Option)
2026/27
(Option)
Partner $ 250 $ 250 $ 260 $ 270 $ 280
Manager $ 180 $ 180 $ 187 $ 194 $ 200
Senior Accountant $ 120 $ 120 $ 125 $ 130 $ 135
Staff Accountant $ 90 $ 90 $ 94 $ 98 $ 100
Other (specify) $ $ $ $ $
Travel, lodging, other
incidental costs
71 City of Aliso Viejo
AGENDA ITEM
DATE: May 3, 2023
TO: Mayor and City Council
FROM: David A. Doyle, City Manager
SUBJECT: FOURTH AMENDMENT TO AGREEMENT WITH BEST BEST & KRIEGER
FOR CITY ATTORNEY SERVICES
Recommended Actions:
1. Approve the Fourth Amendment to Agreement with Best Best & Krieger for City Attorney services; and
2. Authorize the City Manager to execute the Fourth Amendment to Agreement with Best Best & Krieger.
Fiscal Impact:
The cost for City Attorney services with Best Best & Krieger is budgeted annually and may be adjusted depending on the City’s needs. The current fiscal year budget is approximately $565,000 and is estimated to be $487,550 for Fiscal Year 2023-24.
Background:
In 2012, the City conducted a Request for Proposal process relating to City Attorney services. Eight proposals were submitted by law firms interested in providing City Attorney services for the City. On June 6, 2012, the Council selected Best Best & Krieger as the preferred law firm.
Discussion:
The original Agreement between Best Best & Krieger and the City had a five-year term which expired on June 30, 2017. Pursuant to Section 3.1.2 of the Agreement, the Agreement may be extended for up to three additional two-year terms upon mutual written agreement of the parties. In June 2017, the parties exercised the first renewal option to enter into a First Amendment to extend the term of the Agreement for the period encompassing July 1, 2017 to June 30, 2019. In April 2019, the parties exercised the second renewal option to enter into a Second Amendment to extend the term of the Agreement through June 30, 2021. On June 2, 2021 the parties exercised the third and 72
final renewal option to enter into a Third Amendment to extend the term of the Agreement through June 30, 2023.
In line with virtually every agreement of its kind in Orange County, the proposed Fourth Amendment eliminates the fixed term included in the prior engagement with the understanding that the Agreement is still terminable at-will any time. This will also eliminate the need for repeated renewals which can be disruptive and labor-intensive.
The proposed Fourth Amendment also modifies the evaluation process prescribed in the prior engagement to allow each City Council to determine which materials, if any, should be provided in connection with the annual City Attorney evaluations.
The City Attorney’s Office provides general legal services as well as specialized legal counsel in the areas of NPDES, General Plan, Zoning Code, codification, and litigation.
The Council conducts an annual performance evaluation of the City Attorney and has approved continuing to contract with Best Best & Krieger every year. Staff has been very pleased with the knowledge, professionalism and service provided by Best Best & Krieger. Moreover, Best Best & Krieger’s experience with the City and institutional knowledge have proven to be a valuable resource.
Staff recommends that the Council approve the Fourth Amendment which modifies the terms of the Agreement to eliminate the fixed term and amend provisions related to the City Attorney performance evaluation process.
Attachments:
1. Agreement Amendment
2. Agreement Amendment - Redlined
73 60367.01100\41246304.1
1 CITY OF ALISO VIEJO
FOURTH AMENDMENT TO AGREEMENT FOR
CITY ATTORNEY SERVICES
1. PARTIES AND DATE.
This Fourth Amendment to Agreement for City Attorney Services ("Fourth Amendment") is entered into on the 3rd day of May, 2023, by and between the City of Aliso Viejo, a municipal organization ("City") and Best Best & Krieger LLP ("BB&K"). City and BB&K are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for City Attorney services dated July 18, 2012. ("Agreement").
2.2 Term. Section 3.1.2 of the Agreement prescribed a fixed date for its expiration, yet Section 3.5.1.1 of the Agreement empowers the Council to “terminate the whole or any part of this Agreement at any time and without cause by giving [30 days’] written notice to BB&K . . . .” The Council desires to enter into this Amendment so that the Agreement’s term remains open and at-will, while reserving for itself the ability to terminate the Agreement at any time pursuant to Section 3.5.1.1.
2.3 Evaluation Materials. The Agreement had an extensive list of written materials to be prepared in anticipation of the City Attorney’s self-evaluation. The Council desires to reserve for itself the ability to customize the materials necessary for the evaluation year-by-year.
3. TERMS.
3.1 Term. Section 3.1.2 of the Agreement is hereby amended to read as follows:
“3.1.2 Term. This Agreement is at-will and terminable by the City Council at any time pursuant to Section 3.5.1.1. BB&K shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.”
3.2 Performance Evaluation. Section 3.1.3 of the Agreement is hereby amended to read as follows:
“3.1.3 Annual Performance Evaluation and Goal-Setting. During the third quarter of each fiscal year for the Term of this Agreement, BB&K shall prepare for the City Council’s consideration a closed session description for the Council to employ, in its discretion, for an oral evaluation of the City Attorney’s services, including whatever materials the Council deems necessary to conduct that evaluation.” 74 60367.01100\41246304.1
2 3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fourth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment to Agreement for Services on this ___ day of ___, 2023.
CITY OF ALISO VIEJO BEST BEST & KRIEGER LLP
By: By:
David A. Doyle Scott C. Smith
City Manager Partner
Attest:
By: ______________________________
Mitzi Ortiz, MMC
City Clerk
Approved as to Compliance with Budget:
By: ______________________________
Ann Eifert
Director of Financial Services
75 60367.01100\41174323.1
1 CITY OF ALISO VIEJO
FOURTH AMENDMENT TO AGREEMENT FOR
CITY ATTORNEY SERVICES
1. PARTIES AND DATE.
This Fourth Amendment to Agreement for City Attorney Services (" Fourth Amendment") is entered into on the 3rd day of May, 2023, by and between the City of Aliso Viejo, a municipal organization ("City") and Best Best & Krieger LLP ("BB&K"). City and BB&K are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certa in Agreement for City Attorney services dated July 18, 2012 ("Agreement").
2.2 Term. Section 3.1.2 of t he Agreement prescribed a fixed date for its expiration, yet Section 3.5.1.1 of the Agreement empowers the Council to “ terminate the whole or any par t of this Agreement at any time and without cause by giving [30 days’] written notice to BB&K . . . .” The Council desires to enter into this Amendment so that the Agreement’s term remains open and at -will, while reserving for itself the ability to termin ate the Agreement at any time pursuant to Section 3.5.1.1.
2.3 Evaluation Materials. The Agreement had an extensive list of written materials to be prepared in anticipation of the City Attorney’s self-evaluation. The Council desires to reserve for itself the ability to customize the materials necessary for the evaluation year-by-year.
3. TERMS.
3.1 Term. Section 3.1.2 of the Agreement is hereby amended to read as follows:
“3.1.2 Term. The term of this Agreement shall be for five (5) years from July 1, 2012 to June 30, 2017, unless earlier terminated as provided herein. Upon mutual written agreement of the Parties, the contract may be extended for three (3) additional two-year terms. This Agreement is at -will and terminable by the City Council at any time pursuant to Section 3.5.1.1. BB&K shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.”
3.2 Performance Evaluation. Section 3.1.3 of the Agreement is hereby amende d to read as follows:
“3.1.3 Annual Performance Evaluation and Goal -Setting. During the third quarter of each fiscal year for the Term of thi s Agreement, BB&K shall prepare for the City Council’s consideration (1) a summary of work performed by BB&K in furtherance of that fiscal year’s goals and initiatives for the City Attorney, (2) a summary and narrative of proposed goals and initiatives for the City Attorney for the coming fiscal year, (3) a written evaluation form for Council review of that 76 60367.01100\41174323.1
2 fiscal year’s City Attorney performance, and (4) a closed session description for the Council to employ, in its discretion, for an oral evaluation of the City Attorney’s services, including whatever materials the Council deems necessary to conduct that evaluation. input and approval of the City Attorney’s goals and initiatives. At least semi -annually, BB&K shall provide the City the opportunity to participate in a client satisfaction survey conducted by BB&K’s Marketing and Business Development Department.”
3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fourth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment to Agreement for Services on this ___ day of ___, 2023.
CITY OF ALISO VIEJO BEST BEST & KRIEGER LLP
By: By:
David A. Doyle Scott C. Smith
City Manager Partner
Attest:
By: ______________________________
Mitzi Ortiz, MMC
City Clerk
Approved as to Compliance with Budget:
By: ______________________________
Ann Eifert
Director of Financial Services
77 City of Aliso Viejo
AGENDA ITEM
DATE: May 3, 2023
TO: Mayor and City Council
FROM: Scott C. Smith, City Attorney
Mitzi Ortiz, City Clerk
SUBJECT: THIRD PUBLIC HEARING TO CONSIDER COMPOSITION OF
DISTRICTS FOR BY-DISTRICT ELECTIONS
Recommended Action:
Conduct third public hearing, receive and consider input from the public, provide further direction to staff.
Fiscal Impact:
The cost of the transition to districts is estimated to be $70,000.
If the City decides not to move forward with the transition to by-district elections and a CVRA lawsuit is filed against the City, the financial impact could be exponentially greater.
Background:
The City of Aliso Viejo currently elects its five-member City Council through an “at-large” election system in which each Councilmember may reside anywhere in the City, and each member is elected by voters Citywide to provide Citywide representation. This is in contrast to a “by-district” election system where the City is divided into geographical districts, each Council candidate must reside in the district they will represent, and only voters within a given district vote for that district’s Councilmember.
On January 31, 2023, the City received a letter from Kevin Shenkman of Shenkman & Hughes on behalf of the Southwest Voter Registration Education Project and its Aliso Viejo members. The letter claims the City’s at-large voting system dilutes the ability of Latino voters to elect candidates of their choice or to otherwise influence the outcome of City elections. As a result, Mr. Shenkman claims, the City’s at-large elections violate the California Voting Rights Act (“CVRA”). This letter must be sent as a prerequisite to any lawsuit claiming CVRA violations.
78
In response to Mr. Shenkman’s claim, the City Council adopted a Resolution of Intention to transition to by-district elections at its meeting of March 15, 2023. The City Council held the first of four required public hearings on April 5, 2023 , and the second on April 19, 2023.
Discussion:
Before adopting district-based elections, the City must first prepare a draft map or maps.
The City’s map drawing process began following the initial two public hearings. The City Council defined the criteria used to create one or more proposed district maps, and staff will present the draft map or maps for public comment and review in two subsequent public hearings. The final third and fourth public hearings must be held within 45 days of each other.
The public was provided with an opportunity to submit maps as well, prior to an April 20, 2023 deadline . The proposed maps must be provided for the public’s review at least seven days prior to the third and fourth public hearings . As such, the draft maps for Council’s consideration at tonight’s hearing were posted on the City’s websiteon April 26, 2023, in accordance with state law.
Draft Maps
The City’s demographic consultant, the Center for Demographic Research, prepared two maps for the Council’s consideration, and three maps were received from members of the public. Each of the draft maps was analyzed and reviewed by the Center for Demographic Research and found to be vi able. This means the maps create potential Council districts that are population -balanced within a margin +/ - 10%, are contiguous, compact, and respect communities of interest. A summary of the population deviation may be found below:
Images of the proposed maps, with accompanying demographic analysis and population breakdown, is attached to this report (Attachment 2).
During tonight’s hearing, and the fourth public hearing on May 17, 2023, the Council will also need to determine the “sequencing” of the elections. This means that the Council will 79
need to decide which districts will have elections on which dates. Council may consider the terms of the existing Council members when selecting the sequencing of the district elections.
All hearings will be held in the City Hall – Council Chamber, 12 Journey, Suite 150, Aliso Viejo, California.
To increase public awareness of the transition to district elections, the City will use a variety of public communication channels to engage members of the community.
Districting information will continue to be featured on the City’s website at the following web address: https://avcity.org/districting. In addition, the City’s website will be populated with information about how the public can participate and also provide answers to frequently asked district questions.
The next public hearing for the Council to receive and consider input from the public concerning the composition of voting districts, and review the final proposed map(s), is scheduled for May 17, 2023. The public is also encouraged to provide input via email to [email protected], to drop it off at City Hall, or mail it to the City Clerk.
City Attorney:
This report was drafted and submitted by the City Attorney and City Clerk.
Attachments:
1. PowerPoint Presentation
2. Draft Maps
80 1
1 May 3, 2023
Presented to the City Council and public
at a regularly scheduled meeting of the City Council
City of Aliso Viejo
Districting
81 2
Acronyms
• Adjusted 2020 data- 2020 Decennial Census P .L. 94-171 Redistricting Data file adjusted to include the redistribution of the incarcerated persons to their last known California address as required by AB 849 • ACS- U.S. Census Bureau American Community Survey
• CDP- Census Designated Place
• CDR- Center for Demographic Research
• CVAP- Citizen Voting Age Population
• P .L. 94-171- Public Law 94-171
• ROV- Registrar of Voters
• SWDB- California Statewide Database 282
3 Proposed Sequencing of Elections
• New districts would take effect for 2024 election
• Sequence with existing staggered terms of council
members:
• 2024: Three districts up for election
• 2026: Two districts up for election
383
4 Redistricting Data and Existing Conditions
• Redistricting data sources adjusted to include incarcerated persons with former addresses within each California county:
• U.S. Census Bureau 2020 Decennial Census Public Law 94- 171 Redistricting Data
• Citizen Voting Age Population (CVAP) from U.S. Census Bureau American Community Survey 2015-2019 5-Year
Estimates
• 2020 Adjusted Census Population = 52,222
• Target Council District Population = 10,444
484
5 City of Aliso Viejo Redistricting Data by Race/Ethnicity Race/Ethnicity
2020 Census
Adjusted
Population
2020 Census Adjusted
Population
18 & Over
2015-2019 Adjusted
Citizen Voting Age
Population
Hispanic or Latino of any Race 18.9% 17.5% 16.4%
Non-Hispanic White 55.6% 57.6% 63.8%
Non-Hispanic Black or African-American 1.8% 2.1% 2.8%
Non-Hispanic American Indian or
Alaska Native 0.1% 0.1% 0.2%
Non-Hispanic Asian 16.3% 16.8% 13.8%
Non-Hispanic Native Hawaiian or
Other Pacific Islander 0.3% 0.3% 0.1%
Non-Hispanic Some Other Race 0.6% 0.6% Not included in CVAP Non-Hispanic Two or More Races 6.3% 5.1% 2.9%
5Sources: Statewide Database Adjusted 2020 Census Public Law 94-171 Redistricting Data file, Revised 9/27/2021 Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 85 6
Districting Criteria
The districts shall be nearly equal in population
Consideration may be given to the following factors:
• Contiguity
• Communities of interest
• Neighborhoods, special districts, school districts, utility providers • Special zones or district sub-areas (entertainment zone, downtown, college, historic)
• Areas with similar or common interests, issues or socio-economic characteristics (legislative, education, housing)
• Easy to identify
• Natural or built features: freeways, major roads, rivers, hills, mountains.
• Compactness of territory
686
7 Additional Legal Requirements
• Federal Voting Rights Act of 1965
• Maps must comply with Section 2 of the federal Voting Rights Act, which prohibits voting practices that result in a denial or abridgement of the right of any citizen of the United States to vote on account of race or color. • A violation of Section 2 is established if, “…based on the totality of circumstances,” the challenged electoral process is “…not equally open to participation by members of a [racial minority group] in that its members have less opportunity than other members of the electorate to participate in the political process and to elect representatives of their choice.” • Fourteenth Amendment restricts use of race as the
“predominant” criterion
787
8 Summary of Districting Plans
Proposal Percent
Spread Viable?
Plan 1 9.75% Yes
Plan 2 8.25% Yes
Plan 3 4.01% Yes
Plan 4 5.23% Yes
Plan 5 7.09% Yes
8https://avcity.org/districting 88
9 Plan 1
Percent spread: 9.75%
Difference from
Target 2020 Population
District Number Percentage
1 -72 -0.69%
2 -486 -4.65%
3 532 5.09%
4 -33 -0.32%
5 61 0.58%
89 10
Plan 2
Percent spread: 8.25%
Difference from
Target 2020 Population
District Number Percentage
1 -24 -0.23%
2 221 2.12%
3 -169 -1.62%
4 -444 -4.25%
5 418 4.00%
90 11
Plan 3
Percent spread: 4.01%
Difference from
Target 2020 Population
District Number Percentage
1 -24 -0.23%
2 221 2.12%
3 -198 -1.90%
4 194 1.86%
5 -191 -1.83%
91 12
Plan 4
Percent spread: 5.23%
Difference from
Target 2020 Population
District Number Percentage
1 -324 -3.10%
2 222 2.13%
3 -93 -0.89%
4 221 2.12%
5 -24 -0.23%
92 13
Plan 5
Percent spread: 7.09%
Difference from
Target 2020 Population
District Number Percentage
1 253 2.42%
2 459 4.39%
3 -281 -2.69%
4 -180 -1.72%
5 -249 -2.38%
93 14
Plan 1
14 Hispanic or Latino
of Any Race
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
Numbers in red
are the
Hispanic CVAP
population
block group
estimates and
the CVAP sum
for the block
group.
94 15
Plan 2
15 Hispanic or Latino
of Any Race
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
Numbers in red
are the
Hispanic CVAP
population
block group
estimates and
the CVAP sum
for the block
group.
95 16
Plan 3
16 Hispanic or Latino
of Any Race
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
Numbers in red
are the
Hispanic CVAP
population
block group
estimates and
the CVAP sum
for the block
group.
96 17
Plan 4
17 Hispanic or Latino
of Any Race
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
Numbers in red
are the
Hispanic CVAP
population
block group
estimates and
the CVAP sum
for the block
group.
97 18
Plan 5
18 Hispanic or Latino
of Any Race
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
Numbers in red
are the
Hispanic CVAP
population
block group
estimates and
the CVAP sum
for the block
group.
98 19
Plan 1
19 Non-Hispanic Asian
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
99 20
Plan 2
20 Non-Hispanic Asian
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
100
21 Plan 3
21 Non-Hispanic Asian
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
101
22 Plan 4
22 Non-Hispanic Asian
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
102
23 Plan 5
23 Non-Hispanic Asian
(CVAP)
Percent Share of Adjusted
Aliso Viejo Block Group
Population
103
24 Plan 1: Citizen Voting Age Population (CVAP)
24 Proposed
District
Total
Population
Hispanic or
Latino of
any Race
Non-
Hispanic
White
Non-Hispanic
Black or
African-
American
Non-Hispanic
American
Indian or
Alaska Native
Non-
Hispanic
Asian
Non-Hispanic
Native
Hawaiian or
Other Pacific
Islander
Non-Hispanic
Two or
More
Races
1 100.0% 18.2% 62.0% 1.3% 0.9% 14.9% 0.0% 2.7%
2 100.0% 11.9% 67.2% 0.9% 0.1% 17.9% 0.0% 2.1%
3 100.0% 16.1% 60.3% 2.2% 0.0% 16.3% 0.4% 4.6%
4 100.0% 22.6% 60.8% 3.6% 0.0% 9.9% 0.0% 3.0%
5 100.0% 12.7% 69.4% 5.9% 0.0% 10.0% 0.0% 2.0%
TOTAL 100.0% 16.4% 63.8% 2.8% 0.2% 13.8% 0.1% 2.9%
Source: Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 104
25 Plan 2: Citizen Voting Age Population (CVAP)
25 Proposed
District
Total
Population
Hispanic or
Latino of
any Race
Non-
Hispanic
White
Non-Hispanic
Black or
African-
American
Non-Hispanic
American
Indian or
Alaska Native
Non-
Hispanic
Asian
Non-Hispanic
Native
Hawaiian or
Other Pacific
Islander
Non-Hispanic
Two or
More
Races
1 100.0% 10.7% 61.4% 3.4% 0.0% 21.5% 0.4% 2.6%
2 100.0% 12.7% 71.1% 2.8% 0.1% 11.5% 0.0% 1.7%
3 100.0% 22.2% 61.9% 3.7% 0.0% 8.6% 0.0% 3.5%
4 100.0% 17.0% 65.2% 2.8% 0.0% 11.3% 0.0% 3.7%
5 100.0% 19.0% 60.1% 1.3% 0.8% 15.8% 0.0% 3.0%
TOTAL 100.0% 16.4% 63.8% 2.8% 0.2% 13.8% 0.1% 2.9%
Source: Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 105
26 Plan 3: Citizen Voting Age Population (CVAP)
26 Proposed
District
Total
Population
Hispanic or
Latino of
any Race
Non-
Hispanic
White
Non-Hispanic
Black or
African-
American
Non-Hispanic
American
Indian or
Alaska Native
Non-
Hispanic
Asian
Non-Hispanic
Native
Hawaiian or
Other Pacific
Islander
Non-Hispanic
Two or
More
Races
1 100.0% 10.7% 61.4% 3.4% 0.0% 21.5% 0.4% 2.6%
2 100.0% 12.7% 71.1% 2.8% 0.1% 11.5% 0.0% 1.7%
3 100.0% 22.2% 61.9% 3.7% 0.0% 8.7% 0.0% 3.5%
4 100.0% 16.5% 65.7% 2.6% 0.0% 11.4% 0.0% 3.8%
5 100.0% 19.6% 59.2% 1.5% 0.9% 15.9% 0.0% 2.9%
TOTAL 100.0% 16.4% 63.8% 2.8% 0.2% 13.8% 0.1% 2.9%
Source: Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 106
27 Plan 4: Citizen Voting Age Population (CVAP)
27 Proposed
District
Total
Population
Hispanic or
Latino of
any Race
Non-
Hispanic
White
Non-Hispanic
Black or
African-
American
Non-Hispanic
American
Indian or
Alaska Native
Non-
Hispanic
Asian
Non-Hispanic
Native
Hawaiian or
Other Pacific
Islander
Non-Hispanic
Two or
More
Races
1 100.0% 19.8% 59.2% 1.4% 0.9% 15.8% 0.0% 3.0%
2 100.0% 21.1% 61.9% 2.9% 0.0% 11.2% 0.0% 2.8%
3 100.0% 17.5% 65.7% 3.5% 0.0% 8.9% 0.0% 4.5%
4 100.0% 12.7% 71.1% 2.8% 0.1% 11.5% 0.0% 1.7%
5 100.0% 10.7% 61.4% 3.4% 0.0% 21.5% 0.4% 2.6%
TOTAL 100.0% 16.4% 63.8% 2.8% 0.2% 13.8% 0.1% 2.9%
Source: Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 107
28 Plan 5: Citizen Voting Age Population (CVAP)
28 Proposed
District
Total
Population
Hispanic or
Latino of
any Race
Non-
Hispanic
White
Non-Hispanic
Black or
African-
American
Non-Hispanic
American
Indian or
Alaska Native
Non-
Hispanic
Asian
Non-Hispanic
Native
Hawaiian or
Other Pacific
Islander
Non-Hispanic
Two or
More
Races
1 100.0% 15.8% 61.9% 2.3% 0.8% 16.2% 0.0% 2.9%
2 100.0% 26.0% 58.3% 2.1% 0.0% 10.8% 0.0% 2.8%
3 100.0% 17.4% 62.8% 1.5% 0.0% 12.3% 0.4% 5.6%
4 100.0% 12.1% 69.0% 6.7% 0.0% 9.8% 0.0% 2.4%
5 100.0% 9.8% 67.7% 1.7% 0.1% 19.7% 0.0% 1.0%
TOTAL 100.0% 16.4% 63.8% 2.8% 0.2% 13.8% 0.1% 2.9%
Source: Statewide Database Adjusted 2015-2019 Citizen Voting Age Population, Revised 9/27/2021 108
29 Comments Received
• Consider school districts
• 4 districts with direct-
elect mayor?
29 109
30 Comments
• Provide comments at public hearings and city council
meetings
• Submit written input to City Clerk by:
• Email: [email protected]
• Send or drop off hardcopy to:
City Clerk, 12 Journey, Suite 100, Aliso Viejo, CA 92656 • Contact City Clerk with questions @ (949) 425-2505
30110
31 Timeline & Questions
Date Type of Meeting Purpose
March 15, 2023 City Council Meeting/ Discussion City Council Resolution to undertake process to transition to by-district elections April 5, 2023 Public Hearing Public Hearing #1 (Before maps are drawn) – announce website; present Existing Conditions report and Public Participation Kit; open map submission period; solicit public input
April 19, 2023 Public Hearing Public Hearing #2 (Before maps are drawn) – solicit public input April 20, 2023 - - Close of public map submission period May 3, 2023 Public Hearing Public Hearing #3 (After maps are drawn) – solicit public input; first review of draft maps; possible revision direction
May 17, 2023 Public Hearing Public Hearing #4 (After maps are drawn) – solicit public input; consideration of maps and revised maps; selection of map and first reading of ordinance June 7, 2023 City Council Meeting Second reading of ordinance 31Districting schedule: https://avcity.org/districting 111 32 Questions?
32 • https://avcity.org/districting
112
4 4
4 4
4 4
4 4
4 Alicia Pkwy
El Toro Rd
La Paz Rd
Avila Rd
Laguna Hills Dr
Calle Corta
Park Ave
Avenida Sosiega
Temple Hills Dr
Alta Laguna Blvd
Aliso Hills Dr
Los Alisos Blvd
Paseo de Valencia
Moulton Pkwy
4 2
1 5
3 4 K-12 Public Schools
Proposed Districts
Roads
²
0 0.2 0.4 0.6 0.80.1
Miles
A°
Aì
Source: Statewide Database Adjusted
2020 Decennial Census P .L. 94-171
Redistricting Data; TomTom 2022
April 2023
City of Aliso Viejo
Districting Plan 1
PacificParkDr
Aliso
ViejoPkwy
W
ood
Canyon
Dr
City Lights Dr
Driveway
Summerfield
Al
iso
CreekRd
Aliso Creek Rd
Argonaut
Powerlines
Springdale/ Park
Deerhurst
University/HopeSt
Soka
Glenhurst/Pa
m
plona
Wolverine Wy
GlenwoodDr
Plan 1 Page 1
May 3, 2023 Redistricting Proposal Packet Page 1
113
Table 1. Population by District and Race/Ethnicity
DISTRICT
1234 5 T o t a l
Total Population 10,372 9,958 10,976 10,411 10,505 52,222 Hispanic or Latino of any Race 2,398 1,320 2,004 2,476 1,660 9,858 Non‐Hispanic White 5,494 5,824 5,853 5,608 6,278 29,057 Non‐Hispanic Black or African‐American 133 124 249 233 216 955 Non‐Hispanic American Indian or Alaska Native 14 15 7 8 5 49 Non‐Hispanic Asian 1,661 1,916 2,104 1,282 1,546 8,509
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 2 12 03 9 4 5 3 0 1 5 5 Non‐Hispanic Some Other Race 69 61 50 85 62 327
Non‐Hispanic Two or More Races 582 678 670 674 708 3,312 Population 18 Years and Older 8,120 7,422 8,566 8,305 8,211 40,624 Hispanic or Latino of any Race 1,715 941 1,474 1,775 1,194 7,099 Non‐Hispanic White 4,500 4,368 4,733 4,719 5,088 23,408 Non‐Hispanic Black or African‐American 124 113 203 206 193 839 Non‐Hispanic American Indian or Alaska Native 12 14 7 7 0 40 Non‐Hispanic Asian 1,363 1,547 1,643 1,047 1,214 6,814
Non‐Hispanic Native Hawaiian or Other Pacific Islander 20 7 17 33 28 105 Non‐Hispanic Some Other Race 45 40 39 57 47 228
Non‐Hispanic Two or More Races 341 392 450 461 447 2,091 Citizen Voting Age Population (CVAP) 6,820 6,426 7,448 7,218 6,749 34,661 Hispanic or Latino of any Race 1,237 762 1,199 1,629 861 5,688 Non‐Hispanic White 4, 217 4,316 4,484 4,391 4,691 22,099 Non‐Hispanic Black or African‐American 90 60 165 260 398 973 Non‐Hispanic American Indian or Alaska N a t i v e 6 040 0 0 6 4 Non‐Hispanic Asian 1,015 1,148 1,215 717 676 4,771
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0 0 29 0 0 29 Non‐Hispanic Two or More Races 185 133 343 220 133 1,014 Target District Population 10,444
District Difference from Target Population ‐72 ‐486 532 ‐33 61 Percent Difference from Target Population ‐0.69% ‐4.65% 5.09% ‐0.32% 0.58% Percentage Spread 9.75%
City of Aliso Viejo Districting 2023
Plan 1
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 1 Page 2
May 3, 2023 Redistricting Proposal Packet Page 2
114
City of Aliso Viejo Districting 2023
Plan 1
Table 2. Share of District Populations
DISTRICT
1234 5
Total Population 100.0% 100.0% 100.0% 100.0% 100.0%
Hispanic or Latino of any Race 23.1% 13.3% 18.3% 23.8% 15.8% Non‐Hispanic White 53.0% 58.5% 53.3% 53.9% 59.8%
Non‐Hispanic Black or African‐American 1.3% 1.2% 2.3% 2.2% 2.1% Non‐Hispanic American Indian or Alaska Native 0.1% 0.2% 0.1% 0.1% 0.0% Non‐Hispanic Asian 16.0% 19.2% 19.2% 12.3% 14.7%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.2% 0.4% 0.4% 0.3% Non‐Hispanic Some Other Race 0.7% 0.6% 0.5% 0.8% 0.6%
Non‐Hispanic Two or More Races 5.6% 6.8% 6.1% 6.5% 6.7% Population 18 Years and Older 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 21.1% 12.7% 17.2% 21.4% 14.5% Non‐Hispanic White 55.4% 58.9% 55.3% 56.8% 62.0%
Non‐Hispanic Black or African‐American 1.5% 1.5% 2.4% 2.5% 2.4% Non‐Hispanic American Indian or Alaska Native 0.1% 0.2% 0.1% 0.1% 0.0% Non‐Hispanic Asian 16.8% 20.8% 19.2% 12.6% 14.8%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.1% 0.2% 0.4% 0.3% Non‐Hispanic Some Other Race 0.6% 0.5% 0.5% 0.7% 0.6%
Non‐Hispanic Two or More Races 4.2% 5.3% 5.3% 5.6% 5.4% Citizen Voting Age Population (CVAP) 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 18.2% 11.9% 16.1% 22.6% 12.7% Non‐Hispanic White 62.0% 67.2% 60.3% 60.8% 69.4%
Non‐Hispanic Bl ack or African‐American 1.3% 0.9% 2.2% 3.6% 5.9% Non‐Hispanic American Indian or Alaska Native 0.9% 0.1% 0.0% 0.0% 0.0% Non‐Hispanic Asian 14.9% 17.9% 16.3% 9.9% 10.0%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.0% 0.0% 0.4% 0.0% 0.0% Non‐Hispanic Two or More Races 2.7% 2.1% 4.6% 3.0% 2.0% Note: CVAP percentages are calculated from sum of individual categories, not Total Estimated CVAP.
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 1 Page 3
May 3, 2023 Redistricting Proposal Packet Page 3
115
4 4
4 4
4 4
4 4
4 Alicia Pkwy
El Toro Rd
La Paz Rd
Avila Rd
Laguna Hills Dr
Calle Corta
Park Ave
Avenida Sosiega
Temple Hills Dr
Alta Laguna Blvd
Aliso Hills Dr
Los Alisos Blvd
Paseo de Valencia
Moulton Pkwy
4 2
5 3
1 4 K-12 Public Schools
Proposed Districts
Roads
²
0 0.2 0.4 0.6 0.80.1
Miles
A°
Aì
Source: Statewide Database Adjusted
2020 Decennial Census P .L. 94-171
Redistricting Data; TomTom 2022
April 2023
City of Aliso Viejo
Districting Plan 2
A
B
C
C
Pacific Grove Dr
Maple Dr
Poplar Dr
Myrtle Dr
PacificParkDr
Aliso
ViejoPkwy
W
ood
Canyon
Dr
A
Ramblewood
B
City Lights Dr
Driveway
Al
iso
CreekRd
Powerlines
Westwing
Shorecliff
Parcel Line
Aliso Creek Rd
GolfDr
Casmalia Lane
Summerland Circle
Natoma
P
eppertree
OakgroveDr
Aliso
CreekRd
GlenwoodDr
Eastwing
Park
Trail
Plan 2 Page 1
May 3, 2023 Redistricting Proposal Packet Page 4
116
Table 1. Population by District and Race/Ethnicity
DISTRICT
1234 5 T o t a l
Total Population 10,420 10,665 10,275 10,000 10,862 52,222 Hispanic or Latino of any Race 1,641 1,398 2,433 1,909 2,477 9,858 Non‐Hispanic White 5,804 6,280 5,658 5,524 5,791 29,057 Non‐Hispanic Black or African‐American 138 187 252 251 127 955 Non‐Hispanic American Indian or Alaska Native 12 6 10 1 20 49 Non‐Hispanic Asian 2,040 1,977 1,177 1,580 1,735 8,509
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 3 42 04 7 3 0 2 4 1 5 5 Non‐Hispanic Some Other Race 61 75 72 53 66 327
Non‐Hispanic Two or More Races 690 722 626 652 622 3,312 Population 18 Years and Older 7,738 8,008 8,356 8,042 8,480 40,624 Hispanic or Latino of any Race 1,125 989 1,797 1,380 1,808 7,099 Non‐Hispanic White 4,421 4,829 4,815 4,665 4,678 23,408 Non‐Hispanic Black or African‐American 116 165 221 216 121 839 Non‐Hispanic American Indian or Alaska N a t i v e 1 228 0 1 8 4 0 Non‐Hispanic Asian 1,556 1,553 1,001 1,287 1,417 6,814
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 1 61 24 1 1 5 2 1 1 0 5 Non‐Hispanic Some Other Race 45 53 50 40 40 228
Non‐Hispanic Two or More Races 447 405 423 439 377 2,091 Citizen Voting Age Population (CVAP) 6,982 6,565 7,176 6,641 7,297 34,661 Hispanic or Latino of any Race 749 835 1,595 1,134 1,375 5,688 Non‐Hispanic White 4, 292 4,660 4,445 4,344 4,358 22,099 Non‐Hispanic Black or African‐American 236 185 267 189 96 973 Non‐Hispanic American Indian or Alaska N a t i v e 040 0 6 0 6 4 Non‐Hispanic Asian 1,499 756 621 751 1,144 4,771
Non‐Hispanic Native Hawaiian or Other Pacific Islander 29 0 0 0 0 29 Non‐Hispanic Two or More Races 183 110 252 248 221 1,014 Target District Population 10,444
District Difference from Target Population ‐24 221 ‐169 ‐444 418 Percent Difference from Target Population ‐0.23% 2.12% ‐1.62% ‐4.25% 4.00% Percentage Spread 8.25%
City of Aliso Viejo Districting 2023
Plan 2
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 2 Page 2
May 3, 2023 Redistricting Proposal Packet Page 5
117
City of Aliso Viejo Districting 2023
Plan 2
Table 2. Share of District Populations
DISTRICT
1234 5
Total Population 100.0% 100.0% 100.0% 100.0% 100.0%
Hispanic or Latino of any Race 15.7% 13.1% 23.7% 19.1% 22.8% Non‐Hispanic White 55.7% 58.9% 55.1% 55.2% 53.3%
Non‐Hispanic Black or African‐American 1.3% 1.8% 2.5% 2.5% 1.2% Non‐Hispanic American Indian or Alaska Native 0.1% 0.1% 0.1% 0.0% 0.2% Non‐Hispanic Asian 19.6% 18.5% 11.5% 15.8% 16.0%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.3% 0.2% 0.5% 0.3% 0.2% Non‐Hispanic Some Other Race 0.6% 0.7% 0.7% 0.5% 0.6%
Non‐Hispanic Two or More Races 6.6% 6.8% 6.1% 6.5% 5.7% Population 18 Years and Older 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 14.5% 12.4% 21.5% 17.2% 21.3% Non‐Hispanic White 57.1% 60.3% 57.6% 58.0% 55.2%
Non‐Hispanic Black or African‐American 1.5% 2.1% 2.6% 2.7% 1.4% Non‐Hispanic American Indian or Alaska Native 0.2% 0.0% 0.1% 0.0% 0.2% Non‐Hispanic Asian 20.1% 19.4% 12.0% 16.0% 16.7%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.1% 0.5% 0.2% 0.2% Non‐Hispanic Some Other Race 0.6% 0.7% 0.6% 0.5% 0.5%
Non‐Hispanic Two or More Races 5.8% 5.1% 5.1% 5.5% 4.4% Citizen Voting Age Population (CVAP) 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 10.7% 12.7% 22.2% 17.0% 19.0% Non‐Hispanic White 61.4% 71.1% 61.9% 65.2% 60.1%
Non‐Hispanic Bl ack or African‐American 3.4% 2.8% 3.7% 2.8% 1.3% Non‐Hispanic American Indian or Alaska Native 0.0% 0.1% 0.0% 0.0% 0.8% Non‐Hispanic Asian 21.5% 11.5% 8.6% 11.3% 15.8%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.4% 0.0% 0.0% 0.0% 0.0% Non‐Hispanic Two or More Races 2.6% 1.7% 3.5% 3.7% 3.0% Note: CVAP percentages are calculated from sum of individual categories, not Total Estimated CVAP.
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 2 Page 3
May 3, 2023 Redistricting Proposal Packet Page 6
118
4 4
4 4
4 4
4 4
4 Alicia Pkwy
El Toro Rd
La Paz Rd
Avila Rd
Laguna Hills Dr
Calle Corta
Park Ave
Avenida Sosiega
Temple Hills Dr
Alta Laguna Blvd
Aliso Hills Dr
Los Alisos Blvd
Paseo de Valencia
Moulton Pkwy
4 2
5 3
1 4 K-12 Public Schools
Proposed Districts
Roads
²
0 0.2 0.4 0.6 0.80.1
Miles
A°
Aì
Source: Statewide Database Adjusted
2020 Decennial Census P .L. 94-171
Redistricting Data; TomTom 2022
April 2023
City of Aliso Viejo
Districting Plan 3
A
B
Pacific Grove Dr
Maple Dr
Poplar Dr
Myrtle Dr
PacificParkDr
Aliso
ViejoPkwy
W
ood
Canyon
Dr
A
Cedarbrook
Birchmont
B
Al
iso
CreekRd
Powerlines
Aliso Creek Rd
P
eppertree
OakgroveDr
Aliso
CreekRd
Glenw
oodDr
Eastwind
Briargle
n
Powerline
CensusBlockGroup
Boundary
W
estwing
Eastwing
Park
Trail
Plan 3 Page 1
May 3, 2023 Redistricting Proposal Packet Page 7
119
Table 1. Population by District and Race/Ethnicity
DISTRICT
1234 5 T o t a l
Total Population 10,420 10,665 10,246 10,638 10,253 52,222 Hispanic or Latino of any Race 1,641 1,398 2,422 1,955 2,442 9,858 Non‐Hispanic White 5,804 6,280 5,654 5,971 5,348 29,057 Non‐Hispanic Black or African‐American 138 187 252 256 122 955 Non‐Hispanic American Indian or Alaska Native 12 6 10 2 19 49 Non‐Hispanic Asian 2,040 1,977 1,177 1,672 1,643 8,509
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 3 42 04 7 3 4 2 0 1 5 5 Non‐Hispanic Some Other Race 61 75 72 52 67 327
Non‐Hispanic Two or More Races 690 722 612 696 592 3,312 Population 18 Years and Older 7,738 8,008 8,342 8,544 7,992 40,624 Hispanic or Latino of any Race 1,125 989 1,794 1,426 1,765 7,099 Non‐Hispanic White 4,421 4,829 4,811 5,019 4,328 23,408 Non‐Hispanic Black or African‐American 116 165 221 221 116 839 Non‐Hispanic American Indian or Alaska N a t i v e 1 228 0 1 8 4 0 Non‐Hispanic Asian 1,556 1,553 1,001 1,350 1,354 6,814
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 1 61 24 1 1 8 1 8 1 0 5 Non‐Hispanic Some Other Race 45 53 50 39 41 228
Non‐Hispanic Two or More Races 447 405 416 471 352 2,091 Citizen Voting Age Population (CVAP) 6,982 6,565 7,166 7,070 6,878 34,661 Hispanic or Latino of any Race 749 835 1,593 1,174 1,337 5,688 Non‐Hispanic White 4, 292 4,660 4,441 4,669 4,037 22,099 Non‐Hispanic Black or African‐American 236 185 267 184 101 973 Non‐Hispanic American Indian or Alaska N a t i v e 040 0 6 0 6 4 Non‐Hispanic Asian 1,499 756 621 812 1,083 4,771
Non‐Hispanic Native Hawaiian or Other Pacific Islander 29 0 0 0 0 29 Non‐Hispanic Two or More Races 183 110 250 270 201 1,014 Target District Population 10,444
District Difference from Target Population ‐24 221 ‐198 194 ‐191 Percent Difference from Target Population ‐0.23% 2.12% ‐1.90% 1.86% ‐1.83% Percentage Spread 4.01%
City of Aliso Viejo Districting 2023
Plan 3
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 3 Page 2
May 3, 2023 Redistricting Proposal Packet Page 8
120
City of Aliso Viejo Districting 2023
Plan 3
Table 2. Share of District Populations
DISTRICT
1234 5
Total Population 100.0% 100.0% 100.0% 100.0% 100.0%
Hispanic or Latino of any Race 15.7% 13.1% 23.6% 18.4% 23.8% Non‐Hispanic White 55.7% 58.9% 55.2% 56.1% 52.2%
Non‐Hispanic Black or African‐American 1.3% 1.8% 2.5% 2.4% 1.2% Non‐Hispanic American Indian or Alaska Native 0.1% 0.1% 0.1% 0.0% 0.2% Non‐Hispanic Asian 19.6% 18.5% 11.5% 15.7% 16.0%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.3% 0.2% 0.5% 0.3% 0.2% Non‐Hispanic Some Other Race 0.6% 0.7% 0.7% 0.5% 0.7%
Non‐Hispanic Two or More Races 6.6% 6.8% 6.0% 6.5% 5.8% Population 18 Years and Older 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 14.5% 12.4% 21.5% 16.7% 22.1% Non‐Hispanic White 57.1% 60.3% 57.7% 58.7% 54.2%
Non‐Hispanic Black or African‐American 1.5% 2.1% 2.6% 2.6% 1.5% Non‐Hispanic American Indian or Alaska Native 0.2% 0.0% 0.1% 0.0% 0.2% Non‐Hispanic Asian 20.1% 19.4% 12.0% 15.8% 16.9%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.1% 0.5% 0.2% 0.2% Non‐Hispanic Some Other Race 0.6% 0.7% 0.6% 0.5% 0.5%
Non‐Hispanic Two or More Races 5.8% 5.1% 5.0% 5.5% 4.4% Citizen Voting Age Population (CVAP) 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 10.7% 12.7% 22.2% 16.5% 19.6% Non‐Hispanic White 61.4% 71.1% 61.9% 65.7% 59.2%
Non‐Hispanic Bl ack or African‐American 3.4% 2.8% 3.7% 2.6% 1.5% Non‐Hispanic American Indian or Alaska Native 0.0% 0.1% 0.0% 0.0% 0.9% Non‐Hispanic Asian 21.5% 11.5% 8.7% 11.4% 15.9%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.4% 0.0% 0.0% 0.0% 0.0% Non‐Hispanic Two or More Races 2.6% 1.7% 3.5% 3.8% 2.9% Note: CVAP percentages are calculated from sum of individual categories, not Total Estimated CVAP.
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 3 Page 3
May 3, 2023 Redistricting Proposal Packet Page 9
121
4 4
4 4
4 4
4 4
4 GlenwoodDr
CensusBlockGroup
Boundary
Alicia Pkwy
El Toro Rd
La Paz Rd
Avila Rd
Laguna Hills Dr
Calle Corta
Park Ave
Avenida Sosiega
Temple Hills Dr
Alta Laguna Blvd
Aliso Hills Dr
Los Alisos Blvd
Paseo de Valencia
Moulton Pkwy
2 4
3 1
5 4 K-12 Public Schools
Proposed Districts
Roads
²
0 0.2 0.4 0.6 0.80.1
Miles
A°
Aì
Source: Statewide Database Adjusted
2020 Decennial Census P .L. 94-171
Redistricting Data; TomTom 2022
April 2023
City of Aliso Viejo
Districting Plan 4
A B
Heather Ridge
Woodside
Pacific Grove Dr
Maple Dr
Poplar Dr
Myrtle Dr
PacificParkDr
Aliso
ViejoPkwy
W
ood
Canyon
Dr
A
B
Powerlines
Aliso Creek Rd
P
eppertree
OakgroveDr
Aliso
CreekRd
MorningRidge
W
estwing
Park
Trail
Plan 4 Page 1
May 3, 2023 Redistricting Proposal Packet Page 10
122
Table 1. Population by District and Race/Ethnicity
DISTRICT
1234 5 T o t a l
Total Population 10,120 10,666 10,351 10,665 10,420 52,222 Hispanic or Latino of any Race 2,422 2,286 2,111 1,398 1,641 9,858 Non‐Hispanic White 5,285 5,825 5,863 6,280 5,804 29,057 Non‐Hispanic Black or African‐American 117 231 282 187 138 955 Non‐Hispanic American Indian or Alaska N a t i v e 1 957 6 1 2 4 9 Non‐Hispanic Asian 1,607 1,532 1,353 1,977 2,040 8,509
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 2 03 94 2 2 0 3 4 1 5 5 Non‐Hispanic Some Other Race 65 74 52 75 61 327
Non‐Hispanic Two or More Races 585 674 641 722 690 3,312 Population 18 Years and Older 7,883 8,461 8,534 8,008 7,738 40,624 Hispanic or Latino of any Race 1,752 1,643 1,590 989 1,125 7,099 Non‐Hispanic White 4,276 4,862 5,020 4,829 4,421 23,408 Non‐Hispanic Black or African‐American 111 207 240 165 116 839 Non‐Hispanic American Indian or Alaska N a t i v e 1 835 2 1 2 4 0 Non‐Hispanic Asian 1,321 1,214 1,170 1,553 1,556 6,814
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 1 82 73 2 1 2 1 6 1 0 5 Non‐Hispanic Some Other Race 39 54 37 53 45 228
Non‐Hispanic Two or More Races 348 451 440 405 447 2,091 Citizen Voting Age Population (CVAP) 6,794 7,260 7,060 6,565 6,982 34,661 Hispanic or Latino of any Race 1,332 1,539 1,233 835 749 5,688 Non‐Hispanic White 3, 990 4,517 4,640 4,660 4,292 22,099 Non‐Hispanic Black or African‐American 93 214 245 185 236 973 Non‐Hispanic American Indian or Alaska N a t i v e 6 000 4 0 6 4 Non‐Hispanic Asian 1,064 820 632 756 1,499 4,771
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0 0 0 0 29 29 Non‐Hispanic Two or More Races 201 205 315 110 183 1,014 Target District Population 10,444
District Difference from Target Population ‐324 222 ‐93 221 ‐24 Percent Difference from Target Population ‐3.10% 2.13% ‐0.89% 2.12% ‐0.23% Percentage Spread 5.23%
City of Aliso Viejo Districting 2023
Plan 4
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 4 Page 2
May 3, 2023 Redistricting Proposal Packet Page 11
123
City of Aliso Viejo Districting 2023
Plan 4
Table 2. Share of District Populations
DISTRICT
1234 5
Total Population 100.0% 100.0% 100.0% 100.0% 100.0%
Hispanic or Latino of any Race 23.9% 21.4% 20.4% 13.1% 15.7% Non‐Hispanic White 52.2% 54.6% 56.6% 58.9% 55.7%
Non‐Hispanic Black or African‐American 1.2% 2.2% 2.7% 1.8% 1.3% Non‐Hispanic American Indian or Alaska Native 0.2% 0.0% 0.1% 0.1% 0.1% Non‐Hispanic Asian 15.9% 14.4% 13.1% 18.5% 19.6%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.4% 0.4% 0.2% 0.3% Non‐Hispanic Some Other Race 0.6% 0.7% 0.5% 0.7% 0.6%
Non‐Hispanic Two or More Races 5.8% 6.3% 6.2% 6.8% 6.6% Population 18 Years and Older 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 22.2% 19.4% 18.6% 12.4% 14.5% Non‐Hispanic White 54.2% 57.5% 58.8% 60.3% 57.1%
Non‐Hispanic Black or African‐American 1.4% 2.4% 2.8% 2.1% 1.5% Non‐Hispanic American Indian or Alaska Native 0.2% 0.0% 0.1% 0.0% 0.2% Non‐Hispanic Asian 16.8% 14.3% 13.7% 19.4% 20.1%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.2% 0.3% 0.4% 0.1% 0.2% Non‐Hispanic Some Other Race 0.5% 0.6% 0.4% 0.7% 0.6%
Non‐Hispanic Two or More Races 4.4% 5.3% 5.2% 5.1% 5.8% Citizen Voting Age Population (CVAP) 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 19.8% 21.1% 17.5% 12.7% 10.7% Non‐Hispanic White 59.2% 61.9% 65.7% 71.1% 61.4%
Non‐Hispanic Bl ack or African‐American 1.4% 2.9% 3.5% 2.8% 3.4% Non‐Hispanic American Indian or Alaska Native 0.9% 0.0% 0.0% 0.1% 0.0% Non‐Hispanic Asian 15.8% 11.2% 8.9% 11.5% 21.5%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.0% 0.0% 0.0% 0.0% 0.4% Non‐Hispanic Two or More Races 3.0% 2.8% 4.5% 1.7% 2.6% Note: CVAP percentages are calculated from sum of individual categories, not Total Estimated CVAP.
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 4 Page 3
May 3, 2023 Redistricting Proposal Packet Page 12
124
4 4
4 4
4 4
4 4
4 El Toro Rd
La Paz Rd
Avila Rd
Laguna Hills Dr
Calle Corta
Park Ave
Avenida Sosiega
Temple Hills Dr
Alta Laguna Blvd
Aliso Hills Dr
Los Alisos Blvd
Paseo de Valencia
Moulton Pkwy
1 4
5 2
3 4 K-12 Public Schools
Proposed Districts
Roads
²
0 0.2 0.4 0.6 0.80.1
Miles
A°
Aì
Source: Statewide Database Adjusted
2020 Decennial Census P .L. 94-171
Redistricting Data; TomTom 2022
April 2023
City of Aliso Viejo
Districting Plan 5
A
Columbia
Powerline
PacificParkDr
Chase W
ood
Canyon
Dr
Soka
University/Hope St
W
ood
Canyon
Dr
Oakgrove
Dr
AliciaPkwy
AlisoCreek
Rd
Cedarbrook
Argon
aut
Plan 5 Page 1
May 3, 2023 Redistricting Proposal Packet Page 13
125
Table 1. Population by District and Race/Ethnicity
DISTRICT
1234 5 T o t a l
Total Population 10,697 10,903 10,163 10,264 10,195 52,222 Hispanic or Latino of any Race 1,599 3,340 1,888 1,623 1,408 9,858 Non‐Hispanic White 6,172 5,392 5,605 6,170 5,718 29,057 Non‐Hispanic Black or African‐American 130 230 249 213 133 955 Non‐Hispanic American Indian or Alaska N a t i v e 1 787 6 1 1 4 9 Non‐Hispanic Asian 1,938 1,286 1,750 1,448 2,087 8,509
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 3 52 73 6 3 3 2 4 1 5 5 Non‐Hispanic Some Other Race 68 74 46 68 71 327
Non‐Hispanic Two or More Races 738 546 582 703 743 3,312 Population 18 Years and Older 8,300 8,684 8,065 8,132 7,443 40,624 Hispanic or Latino of any Race 1,159 2,398 1,397 1,174 971 7,099 Non‐Hispanic White 4,921 4,588 4,600 5,059 4,240 23,408 Non‐Hispanic Black or African‐American 125 204 209 187 114 839 Non‐Hispanic American Indian or Alaska N a t i v e 1 577 1 1 0 4 0 Non‐Hispanic Asian 1,570 1,042 1,407 1,164 1,631 6,814
Non‐Hispanic Native Hawaiian or Other Pacific I s l a n d e r 2 91 82 0 3 0 8 1 0 5 Non‐Hispanic Some Other Race 42 53 31 51 51 228
Non‐Hispanic Two or More Races 439 374 394 466 418 2,091 Citizen Voting Age Population (CVAP) 7,225 7,403 6,622 6,597 6,814 34,661 Hispanic or Latino of any Race 1,143 1,927 1,149 801 668 5,688 Non‐Hispanic White 4, 466 4,318 4,151 4,552 4,612 22,099 Non‐Hispanic Black or African‐American 166 152 100 441 114 973 Non‐Hispanic American Indian or Alaska N a t i v e 6 000 0 4 6 4 Non‐Hispanic Asian 1,171 800 810 646 1,344 4,771
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0 0 29 0 0 29 Non‐Hispanic Two or More Races 206 210 371 161 66 1,014 Target District Population 10,444
District Difference from Target Population 253 459 ‐281 ‐180 ‐249 Percent Difference from Target Population 2.42% 4.39% ‐2.69% ‐1.72% ‐2.38% Percentage Spread 7.09%
City of Aliso Viejo Districting 2023
Plan 5
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 5 Page 2
May 3, 2023 Redistricting Proposal Packet Page 14
126
City of Aliso Viejo Districting 2023
Plan 5
Table 2. Share of District Populations
DISTRICT
1234 5
Total Population 100.0% 100.0% 100.0% 100.0% 100.0%
Hispanic or Latino of any Race 14.9% 30.6% 18.6% 15.8% 13.8% Non‐Hispanic White 57.7% 49.5% 55.2% 60.1% 56.1%
Non‐Hispanic Black or African‐American 1.2% 2.1% 2.5% 2.1% 1.3% Non‐Hispanic American Indian or Alaska Native 0.2% 0.1% 0.1% 0.1% 0.1% Non‐Hispanic Asian 18.1% 11.8% 17.2% 14.1% 20.5%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.3% 0.2% 0.4% 0.3% 0.2% Non‐Hispanic Some Other Race 0.6% 0.7% 0.5% 0.7% 0.7%
Non‐Hispanic Two or More Races 6.9% 5.0% 5.7% 6.8% 7.3% Population 18 Years and Older 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 14.0% 27.6% 17.3% 14.4% 13.0% Non‐Hispanic White 59.3% 52.8% 57.0% 62.2% 57.0%
Non‐Hispanic Black or African‐American 1.5% 2.3% 2.6% 2.3% 1.5% Non‐Hispanic American Indian or Alaska Native 0.2% 0.1% 0.1% 0.0% 0.1% Non‐Hispanic Asian 18.9% 12.0% 17.4% 14.3% 21.9%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.3% 0.2% 0.2% 0.4% 0.1% Non‐Hispanic Some Other Race 0.5% 0.6% 0.4% 0.6% 0.7%
Non‐Hispanic Two or More Races 5.3% 4.3% 4.9% 5.7% 5.6% Citizen Voting Age Population (CVAP) 100.0% 100.0% 100.0% 100.0% 100.0% Hispanic or Latino of any Race 15.8% 26.0% 17.4% 12.1% 9.8% Non‐Hispanic White 61.9% 58.3% 62.8% 69.0% 67.7%
Non‐Hispanic Bl ack or African‐American 2.3% 2.1% 1.5% 6.7% 1.7% Non‐Hispanic American Indian or Alaska Native 0.8% 0.0% 0.0% 0.0% 0.1% Non‐Hispanic Asian 16.2% 10.8% 12.3% 9.8% 19.7%
Non‐Hispanic Native Hawaiian or Other Pacific Islander 0.0% 0.0% 0.4% 0.0% 0.0% Non‐Hispanic Two or More Races 2.9% 2.8% 5.6% 2.4% 1.0% Note: CVAP percentages are calculated from sum of individual categories, not Total Estimated CVAP.
Sources: Statewide Database; Adjusted, 2020 Decennial Census P.L. 94‐171 Redistricting Data, Revised 9/27/2021 Statewide Database Adjusted 2015‐2019 Citizen Voting Age Population, Revised 9/27/2021 4/2023 Plan 5 Page 3
May 3, 2023 Redistricting Proposal Packet Page 15
127