1 AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, JUNE 07, 2023
6:30 PM CLOSED SESSION
7:00 PM REGULAR MEETING
City Hall
Council Chambers
12 Journey
Aliso Viejo, CA
Mayor Richard W. Hurt
Mayor Pro Tem Mike Munzing
Councilmember Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form ava ilable at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City’s intention t o comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102- 35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425- 2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the age nda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating t o specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U - Verse Channel 99, and can be viewed on the internet at www.avcity.org.
DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ
CITY MANAGER CITY ATTORNEY CITY CLERK
2 PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: CONVENE SPECIAL MEETING
PUBLIC COMMENTS:
CLOSED SESSION:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
CALL TO ORDER: CONVENE REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE:
REPORT FROM CLOSED SESSION:
1. SPECIAL PRESENTATIONS:
1.1. STATE OF THE CITY VIDEO
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
3 4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2. APPROVAL OF MINUTES
Recommended Action: A pprove the Minutes as submitted for the May 17, 2023 Regular Meeting.
Draft Minutes - May 17, 2023 Regular Meeting
4.3. SECOND READING AND ADOPTION OF AN ORDINANCE ESTABLISHING BY -
DISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING
ELECTIONS WITHIN THE DISTRICTS
Recommended Action: Conduct second reading and adopt Ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA, ADDING SECTION 1.12.020 TO CHAPTER 1 OF TITLE 1 OF THE ALISO VIEJO
MUNICIPAL CODE ESTABLISHING BY -DISTRICT ELECTIONS, DEFINING D ISTRICT BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE DISTRICTS.
Staff Report
Attachment 1 - Ordinance
4.4. ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between April 28 and May 25, 2023, in the amount of $1,677,390.96.
Staff Report
Attachment 1 - Accounts Payable Report
4.5. TREASURER’S STATEMENT – APRIL 2023
Recommended Action: Receive and file the April 2023 Treasurer’s Statement.
Staff Report
Attachment 1 - April 2023 Treasurer's Statement
4.6. APPROPRIATIONS LIMIT - FISCAL YEAR 2023-24
Recommended Action: Adopt a Resolution establishing the appropriations limit for Fiscal Year (FY) 2023-24 at $56,164,572.
Staff Report
Attachment 1 - Resolution
Attachment 2 - GANN Limit Calculation
4.7. AGREEMENTS FOR FY 2023 -24 LAW ENFORCEMENT SERVICES AND CROSSING
GUARD SERVICES
Recommended Action:
1. Authorize the City Manager to execute the agreement with the County of Orange for FY 2023-24 law enforcement services; and
2. Authorize the City Manager to execute the agreement with All City Management Services, Inc. for school crossing guard services.
4 Staff Report
Attachment 1 - Law Enforcement Services Agreement
Attachment 2 - Cost Spreadsheet
Attachment 3 - Crossing Guard Services Agreement
4.8. AGREEMENT WITH THE CITY OF MISSION VIEJO FOR ANIMAL CONTROL AND
SHELTER SERVICES
Recommended Action:
1. Approve a seven- year agreement with the City of Mission Viejo for animal control and shelter services; and
2. Authorize the City Manager to execute a seven- year agreement with the City of Mission Viejo, in the amount of $474,487 for fiscal year 2023- 24 and in an amount to be determined annually thereafter.
Staff Report
Attachment 1 - Agreement
4.9. AGREEMENT WITH WINTER VISUALS
Recommended Action: Approve and authorize the City Manager to execute a 3- year professional services agreement with Winter Visuals to perform video production services.
Staff Report
Attachment 1 - Agreement
4.10. FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CIVIC SOLUTIONS, INC. TO PROVIDE PLANNING CONSULTING SERVICES Recommended Action: Approve and authorize the City Manager to execute a Fifth Amendment to the Professional Services Agreement with Civic Solutions, Inc. for planning consulting services to increase the total compensation by an amount not to exceed $68,000.
Staff Report
Attachment 1 - Original Agreement
Attachment 2 - Agreement Amendment
4.11. PROFESSIONAL SERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES
TO PROVIDE BUILDING & SAFETY AND CODE ENFORCEMENT SERVICES Recommended Action: Approve and authorize the City Manager to execute a Professional Services Agreement with Charles Abbott Associates for building & safety and code enforcement consulting services for a five- year period, with a total compensation amount not to exceed $600,000, annually ($3,000,000 total).
Staff Report
Attachment 1 - Agreement
4.12. AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC. FOR ENVIRONMENTAL
CONSULTING SERVICES
Recommended Action:
1. Approve a 3- year agreement with Charles Abbott Associates, Inc. to perform environmental consulting services; and
5 2. Authorize the City Manager to execute a professional services agreement with Charles Abbott Associates, Inc. for an amount of $900,000.
Staff Report
Attachment 1 - Agreement
4.13. AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC. FOR PUBLIC WORKS
CONSULTING SERVICES
Recommended Action:
1. Approve a 5- year agreement with Charles Abbott Associates, Inc. to perform public works consulting services; and
2. Authorize the City Manager to execute a professional services agreement with Charles Abbott Associates, Inc. with a compensation amount of $140,000 annually, and total compensation not to exceed $700,000 over the 5-year term.
Staff Report
Attachment 1 - Agreement
4.14. AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR ON-CALL CIVIL ENGINEERING SERVICES
Recommended Action:
1. Approve a 3-year agreement with Engineering Resources of Southern California, Inc. to perform on-call civil engineering services; and
2. Authorize the City Manager to execute a professional services agreement with Engineering Resources of Southern California, Inc. for an amount of $400,000.
Staff Report
Attachment 1 - Agreement
4.15. FIRST AMENDMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD FOR
PAVEMENT MANAGEMENT PROGRAM SERVICES
Recommended Action:
1. Approve a first amendment to the agreement with Nichols Consulting Engineers, CHTD (NCE) to perform pavement management program servic es to renew the agreement through June 30, 2024, and increase the total compensation under the agreement by $40,000; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.16. AQUATIC CENTER EQUPMENT MAINTENANCE
Recommended Action:
1. Approve a Second Amendment to the Agreement with Knorr Systems, Inc. to perform Equipment Maintenance Services at Aquatic Center that extends the term one year and increases the compensation amount by $50,000 for a total authorization of $220,000 since 2020; and
2. Authorize the City Manager to execute the Second Amendment to the Agreement.
Staff Report
Attachment 1 - Agreement Amendment
6 4.17. SECOND AMENDMENT TO THE AGREEMENT WITH RK ENGINEERING GROUP INC. FOR ON-CALL PARKING AND TRAFFIC ANALYSIS
Recommended Action:
1. Approve a second amendment to the agreement with RK Engineering Group, Inc. to perform on- call parking and traffic analysis that renews the agreement for an additional one-year term and increases the total compensation under the agreement by $50,000 for a total amount of $100,000; and
2. Authorize the City Manager to execute the second amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.18. RENEWED MEASURE M ELIGIBILTY
Recommended Action:
1. Adopt a 7-year Capital Improvements Program (CIP) for Street Projects;
2. Adopt a Resolution concerning the status of the Circulation Element and Mitigation Fee Program; and
3. Adopt a Resolution concerning the status of the Local Signal Synchronization Plan.
Staff Report
Attachment 1 - 7-Year CIP for Street Projects
Attachment 2 - Resolution for Circulation Element and Mitigation Fee Program Attachment 3 - Resolution for Local Signal Synchronization Plan Attachment 4 - Local Signal Synchronization Plan
4.19. FISCAL YEAR 2023 -24 PROJECT LIST FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING (SB 1)
Recommended Action: Adopt a Resolution adopting a list of projects for fiscal year 2023-24 funded by SB 1: The Road Repair and Accountability Act of 2017.
Staff Report
Attachment 1 - Resolution
4.20. DIRECT CITY COUNCIL HEALTH BENEFIT ALLOWANCE TO DEFERRED
COMPENSATION ACCOUNT
Recommended Action: Adopt a Resolution directing current and future monthly health benefit allowances for Council Members to deferred compensation accounts rather than making the allowance available for the purchase of health, dental, and vision insurance, as well as retirement survivors’ benefit, as applicable.
Staff Report
Attachment 1 - Resolution
5. PUBLIC HEARINGS:
5.1. CONDITIONAL USE PERMIT TO OPERATE A CHURCH AT 115 COLUMBIA Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
2. Adopt a Resolution (Attachment 1), approving the Conditional Use Permit (USE - 2023-00013) to operate a church (International Grace Ministry) at 115 Columbia.
7 Staff Report
Attachment 1 - Resolution
Attachment 2 - Proposed Plans
Attachment 3 - Presentation
5.2. CONDITIONAL USE PERMIT TO OPERATE A MASSAGE THERAPY AND SKINCARE TREATMENT ESTABLISHMENT AT 19 VANTIS (USE-2023-00009)
Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
2. Adopt a Resolution approving the Conditional Use Permit to operate a skincare and massage therapy establishment at 19 Vantis (USE-2023-00009).
Staff Report
Attachment 1 - Resolution
Attachment 2 - Project Description
Attachment 3 - Project Plans
Attachment 4 - Presentation
5.3. RE-ADOPTION OF GENERAL PLAN AMENDMENT PA21 -019 FOR THE 6TH CYCLE
HOUSING ELEMENT UPDATE
Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption);
2. Adopt a Resolution adopting a General Plan Amendment for the 6th Cycle Housing Element (PA21-019); and
3. Authorize the Community Development Director to make minor modifications to the 6th Cycle Housing Element to the extent that such modifications are necessary to address further HCD comments and receive certification.
Staff Report
Attachment 1 - Resolution
Attachment 1, Exhibit A - 6th Cycle Housing Element
Attachment 2 - Public Comments
Attachment 3 - Letter from HCD dated April 1, 2022
Attachment 4 - Presentation
6. DISCUSSION:
6.1. PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2023-24
Recommended Action:
1. Adopt a Resolution adopting the Annual Budget for Fiscal Year 2023-24; and
2. Adopt a Resolution approving City Salary Schedules.
Staff Report
Attachment 1 - Budget Resolution
Attachment 2 - Proposed Annual Budget
Attachment 3 - Salary Schedule Resolution
8 Attachment 4 - Salary Schedule
Attachment 5 - Proposed Budget Presentation
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
Adjourn to July 19, 2023. The regularly scheduled City Council meetings of June 21 and July 5, 2023 have been cancelled.