1 AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, DECEMBER 6, 2023
6:30 PM CLOSED SESSION
7:00 PM REGULAR MEETING
City Hall
Council Chambers
12 Journey
Aliso Viejo, CA
Mayor Richard W. Hurt
Mayor Pro Tem Mike Munzing
Councilmember Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City’s intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly sched uled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are p resented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ
CITY MANAGER CITY ATTORNEY CITY CLERK
2 PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: CONVENE SPECIAL MEETING
PUBLIC COMMENTS:
CLOSED SESSION:
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) Number of Potential Cases: 1
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2) Number of potential cases: 1
CALL TO ORDER: CONVENE REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE:
REPORT FROM CLOSED SESSION:
1. SPECIAL PRESENTATIONS:
None.
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
3 4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar w ill be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2. APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the November 1, 2023 Regular Meeting.
Draft Minutes - November 1, 2023 Regular Meeting
4.3. ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between October 13, and November 8, 2023, in the amount of $1,598,534.94.
Staff Report
Attachment 1 - Accounts Payable Report
4.4. TREASURER'S STATEMENT - OCTOBER 2023
Recommended Action: Receive and file the October 2023 Treasurer’s Statement.
Staff Report
Attachment 1 - October 2023 Treasurer's Statement
4.5. ANNUAL MEASURE M2 EXPENDITURE REPORT
Recommended Action: Adopt a Resolution approving the City’s annual Measure M2 expenditure report for fiscal year ending June 30, 2023.
Staff Report
Attachment 1 - Resolution
Attachment 2 - FY 2022-23 Measure M2 Expenditure Report
4.6. APPROPRIATION OF GRANT FUNDS FROM CALRECYLE
Recommended Action: Authorize the appropriation of $71,231 in grant funding to the Fiscal Year 2023-24 budget.
Staff Report
Attachment 1 - Grant Application
4.7. AWARD CONTRACT TO HARDY AND HARPER, INC. FOR THE ENTERPRISE STREET REHABILITATION PROJECT – ALISO VIEJO PARKWAY TO ALISO CREEK ROAD
Recommended Action:
1. Approve Contract Documents, Specifications, and Plans for Enterprise Street Rehabilitation Project – Aliso Viejo Parkway to Aliso Creek Road;
4 2. Award a contract in the amount of $1,284,000 to Hardy & Harper, Inc. as the lowest responsible bidder for the Enterprise Street Rehabilitation Project – Aliso Viejo Parkway to Aliso Creek Road;
3. Authorize the City Manager to execute a contract with Hardy & Harper, Inc.;
4. Authorize City staff to make total compensation to Hardy & Harper, Inc. up to $1,284,000 plus $128,400 (10% of the contract amount) to allow for contingencies, totaling $1,412,400;
5. Declare this project categorically exempt from the California Environmental Quality Act (CEQA) process Per Title 14 of the California Code of Regulations, Chapter 3, Article 19, Section 15301 (Class 1: Existing Facilities); and
6. Authorize the appropriation of $92,400 in SB 1 Funds to the fiscal year 2023- 24 budget.
Staff Report
Attachment 1 - Contract
Attachment 2 - Submitted Bid
5. PUBLIC HEARINGS:
None.
6. DISCUSSION:
6.1. CITY COUNCIL REORGANIZATION
Recommended Action: Select a Mayor and Mayor Pro Tem in accordance with Ordinance No. 2001-022, for the 2024 calendar year.
Staff Report
6.2. CITY COUNCIL APPOINTMENTS TO SERVE ON REGIONAL BOARDS,
COMMISSIONS AND COMMITTEES
Recommended Action:
1. Review and update Council appointment list to regional boards, commissions, and committees; and
2. If needed, adopt a Resolution designating and appointing the City’s representative to the Orange County Fire Authority Board of Directors.
Staff Report
Attachment 1 - Appointment List
Attachment 2 - Resolution
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
5 9. ADJOURNMENT:
Adjourn to January 17, 2024. The regularly scheduled City Council meetings of December 20, 2023 and January 3, 2024 have been cancelled.