Election with 1 Ballot Measure:
$76,010 - $88,093
Stand-Alone Election Estimates
Stand-Alone Election with 1 Ballot Measure:
$549,880 - $631,265
Stand-Alone Mail Ballot Election with 1 Ballot Measure:
$313,811 - $410,817
City Attorney:
This report was drafted and submitted by the City Attorney and City Clerk.
Attachments:
1. February 21, 2024 Agenda Report
2. Sample policies from other cities (in alphabetical order) 182
City of Aliso Viejo
AGENDA ITEM
DATE: February 21, 2024
TO: Mayor and City Council
FROM: Scott C. Smith, City Attorney
Mitzi Ortiz, City Clerk
SUBJECT: INFORMATIONAL REPORT REGARDING MAYORAL ROTATION
POLICIES
Recommended Actions:
Receive and consider the options presented in this informational report and provide direction to staff regarding a potential ordinance or policy to set forth procedures for the selection and rotation of the mayor and mayor pro tem.
Fiscal Impact:
None.
Background:
Where a general law city does not have an elected mayor, the mayor and mayor pro tem are selected by a vote of the members of the city council. (Gov. Code, §§ 34905, 36801.) State law does not prescribe a particular method that a city council must use to select a mayor and mayor pro tem. Rather, a city council may select and seat the mayor and mayor pro tem in the manner it chooses.
The City’s Municipal Code dictates the timing but not the qualifications to be considered for these positions. Annually, at its first meeting in December, the City Council selects one member of the Council to the position of Mayor, and one member of the Council to the position of Mayor Pro Tem. (AVMC § 2.04.130.) This is done at the Council’s discretion, and no further procedure is identified.
Discussion:
Since the Government Code does not proscribe any particular qualifications or procedure, cities have used a range of options to select a mayor and mayor pro tem. In light of the City’s recent transition to District-based elections and at the Council’s request, our office and the City Clerk solicited and analyzed mayoral and mayor pro tem 183
rotation policies from other jurisdictions. This report includes a summary of our findings and presents various options for consideration based on those examples. (1) Memorializing the Policy
Some agencies do not have a written policy and act in accordance with the Government Code based on informal, standard practices. Some other agencies adopt a policy by ballot measure that therefore can only be amended by subsequent ballot measure. Most agencies, however, adopt a policy by resolution or codify their procedure in their municipal code. The mechanism by which an agency memorializes its policy may dictate the strength of the policy. Where an internal policy or policy adopted by resolution takes effect immediately, it can also be modified or bypassed just as quickly. With this in mind, an ordinance may have more sticking power, since it takes two readings and 30 days to take effect. By far, the policies reviewed for this report were adopted by resolution. (2) Length of Term
Nearly all policies prescribe annual terms for both mayor and mayor pro tem, though some have two-year terms ( e.g., Costa Mesa). Most specify that no council member may serve two consecutive terms in the position of mayor or mayor pro tem. Single year terms appear easier to administer and allow more council members to hold these positions in light of the traditional four-year council terms. (3) When the Rotation Occurs
Each policy includes a provision to establish when the rotation occurs, such as:
Immediately following the certification of election results for any general or special municipal election at which council members are elected. In odd numbered years, the election could take place at the second meeting following twelve months after the prior election ( e.g., Costa Mesa, Upland). In December or January, to establish a calendar year term. Often policies indicate whether the rotation will occur at the first or the second meeting of the chosen month (e.g., Firebaugh, Indio, etc.).
In June or July, to establish a fiscal year term ( e.g., Redondo Beach).
Many policies include findings as to why the rotation occurs at a particular time in a given year.
(4) Open Nomination Process
Some policies include an open nomination process in which the city council elects one of its members as mayor and one as mayor pro tem each year ( e.g., San Juan Capistrano, Pacific Grove). This is a broad approach and gives the city council ultimate 184
discretion, including the potential for reelection to successive terms, such that a council member could conclude a full four-year term without ever being elected to mayor. Most policies reviewed endeavor for each council member to serve as mayor or mayor pro tem at least once in each full term.
(5) Seniority-Based Policy
Many policies use a seniority-based model, utilizing length of tenure or continuous tenure on the city council as the basis for seniority. These policies are more detailed and technical than those using an open nomination process. Examples include:
The mayor pro tem rotates to mayor automatically ( e.g., Beaumont), however in at least one city, San Mateo, the newly appointed mayor nominates the mayor pro tem at the time the council reorganizes each year.
Newly-elected council members must wait at least one year before serving as mayor pro tem. Council members must have served two years prior to being eligible to be elected Mayor ( e.g., Buena Park, Downey). Council members following mayor and mayor pro tem are ranked in rotation by length of tenure or length of time since last serving as mayor ( e.g., Buena Park, San Mateo, etc.) to establish the rotation schedule each year and in the event a vacancy occurs.
New council members voted in at the same election either draw lots, flip a coin, or are placed by number of votes in the most recent election (with the member with the largest number of votes receiving priority) (e.g., Downey, Firebaugh, San Mateo).
The city clerk keeps a running log/rotation schedule and updates it at the time of reorganization (e.g., San Mateo). Procedurally, the city clerk submits a proposed rotation sequence to be approved by the council, which implements the policy.
This would occur each year at the time of council reorganization. If a council member declines their nomination, then the next council member in the rotation moves up the list. Typically, the council member who declines stays in the same place in the rotation. These policies also tend to include provisions regarding the procedures for appointments to fill vacancies for all positions. For example, a council member appointed to fill a vacancy could be placed at the bottom of the rotation list.
(6) By-District Policy
This policy model is the most modern. Like the seniority-based policy model, the council adopts a rotation plan by resolution and the city clerk is delegated the task of maintaining the plan and implementing the policy. However, the rotation plan is organized by voting district and prescribes rotation annually, by district, with no requirements for eligibility. 185
With the adoption of the rotation plan, the process is seemingly automated ( e.g., Upland).
(7) Hybrid Model
Of the various example policies, some include an additional requirement of three affirmative votes, or a supermajority vote to elect a mayor and mayor pro tem if it is determined that the typical seniority rotation is not appropriate for that particular cycle or a specific council member. Such a provision provides that the city council may select any member to serve as mayor or mayor pro tem by a three-fourths majority vote of the membership (e.g., four votes if there is a full five member council, three votes if there is one seat vacant on the council, three votes if there are two seats vacant on the council) (e.g., Pacific Grove, San Anselmo, Upland).
(8) Policy Objective as Guiding Principle
In general, having a written policy creates consistency and serves as a guide to council members and staff. The most common objective amongst the sample policies is to provide each council member an opportunity to be mayor during his or her first term in office.
If the Council chooses to move forward, then staff would seek direction regarding the policy’s content as well as the mechanism by which a policy is memorialized.
City Attorney:
This report was drafted and submitted by the City Attorney and City Clerk.
Attachment:
1. Sample policies from other cities (in alphabetical order) 186
Created: 2024-01-09 13:59:03 [EST]
(Supp. No. 7, Update 6)
2.04.090 Nomination of Mayor and Mayor Pro Tempore.
The City Council selection of the Mayor and Mayor Pro Tempore shall occur annually at the first Council meeting in December during a year in which no Council Member seat is open for election or at the second regular or special Council meeting in December during a year in which Council Member seats are open for election. The Mayor and Mayor Pro Tempore selection shall occur by a seniority rotation process as follows:
A. The office of Mayor and Mayor Pro Tempore shall rotate each year based on the number of years each Council Member has been in office. Each Council Member shall be given a specified position in the rotation sequence. The first person in the sequence, as determined by tenure on the City Council, shall serve as Mayor. The second person in the sequence, shall serve as Mayor Pro Tempore.
B. After serving as Mayor, that Council Member moves to the end of the rotation sequence and the other four Council Members move forward, causing the Mayor Pro Tempore to become the Mayor.
C. The next Council Member in the rotation after the Mayor Pro Tempore shall then become the Mayor Pro Tempore.
D. When a Council Member is newly elected or appointed, the new Council Member is placed in the fourth position in the rotation, after all incumbents, but before the current outgoing Mayor.
E. If two or more Council Members are newly elected at the same time, the number of votes received in the election determines the Council Members position in the sequence, with the Council Member receiving the fewest votes placed last in the rotation but before the current outgoing Mayor.
F. Incumbent Council Members, when re-elected, retain their placement in the rotation.
G. If for any reason a Council Member is removed from the rotation, the remaining Council Members move forward in the sequence.
H. A Council Member may decline to serve as Mayor or Mayor Pro Tempore. In this case, the office would pass to the next Council Member on the list. The Council Member who declined may drop back one position in the rotation.
I. The selection of the Mayor and Mayor Pro Tempore must be ratified by three affirmative votes. If the Mayor or Mayor Pro Tempore fail to receive three affirmative votes, they retain their current position in the rotation and the office would pass to the next Council Member on the list, subject to ratification by three affirmative votes. This process continues until a Mayor and Mayor Pro Tempore are ratified by three affirmative votes. The newly selected Mayor and Mayor Pro Tempore shall be seated in their positions immediately after they have been approved by three affirmative Council Member votes.
J. The City Clerk shall keep and update a list outlining the rotational sequence.
K. A Council Member may serve as Mayor or Mayor Pro Tempore a total of two years during a four-year term of office on the Council, but shall not serve as Mayor or Mayor Pro Tempore in consecutive years. ( Ord. No. 1126 , § 3, 10-6-2020)
City of Beaumont, California
187
No:__49__
Date of Council Meeting Approval: 02/23/2021
CITY COUNCIL POLICY STATEMENT
RESPONSIBLE DEPARTMENT: CITY CLERK’S OFFICE
CONTACT PERSON: CITY CLERK
SUBJECT: ROTATION OF MAYOR AND MAYOR PRO TEM
It is the policy of the City Council of the City of Buena Park to allow for the rotation of Mayor and Mayor Pro Tem annually in December according to the following guidelines:
• The Mayor Pro Tem rotates to Mayor.
• Newly-elected Council Members wait at least one year before se rving as Mayor Pro Tem.
• All Council Members are given the opportunity to serve as Mayo r, preferably in their first term.
• The Mayor Pro Tem rotation first goes to those Council Members who have not served as Mayor (after at least a one year wait period) and/or based on the greatest length of time a Council Member has served since last holding the Mayor position.
• New Council Members voted into office in the same election wil l enter the rotation based on a coin toss by the City Clerk.
• The City Council is not bound by this policy, and the guiding principle is to select the right person at the right time for the positions of Mayor and Mayor Pro Tem. 188
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A.
B.
C.
D.
E.
F.
City of Costa Mesa, CA
Tuesday, February 13, 2024
Title 2. Administration
Chapter II. CITY COUNCIL GENERALLY
§ 2-20. City elected officials—By-district elections.
City council and mayor. The elected officers of the city shall constitute a city council consisting of six council members elected by-district at the times and in the manner provided in this section, each of whom shall serve for a term of four years and until his or her respective successors qualify, and a directly elected mayor to serve a two year term, until his or her respective successor qualifies. Candidates for council seats shall be nominated and elected by such district and shall reside in such district. Candidates for mayor may reside in any district within the city and shall be elected by the voters city-wide.
Residency in districts. Except for the directly elected mayor, each member of the council must also be a resident of the council district from which the member is nominated at the time the member is nominated and elected. In the event any member of the council shall cease to be a resident of the district from which the member (or, in the case of an appointee, a predecessor) was nominated, the office shall immediately become vacant and shall be filled in the same manner as herein provided for other vacancies. If a member of the council ceases to be a resident of the district from which the member (or, in the case of an appointee, a predecessor) was nominated solely because of a change in the boundaries of any district as in this Code provided, the member shall not lose office during that term by reason of such change.
Districts. The city is hereby divided into six council districts. The six districts shall be as described in section 2-20.5.
Changes in boundaries of council districts. The boundaries of the council districts, but not the number thereof, may be changed by ordinance adopted by the council by a four-sevenths (4/7) vote of all its members; provided, that districts established by the council shall be as nearly equal in population and as geographically compact as practical. Boundaries shall be evaluated within at least one year subsequent to the availability of the information from each decennial United States census or on another basis adopted by four-sevenths (4/7) vote of the total membership of the council, and as provided in California Elections Code Sections 21601 and 21602. However, the council shall not change the boundaries of districts more than once in any two year period and no such change shall be made within the period of 180 days preceding a general municipal election.
The preceding limitations shall not apply to changes made necessary by changes to the city boundaries. After the council has exercised its power to change the boundaries of districts, these changes shall immediately be reflected in the district boundaries specified by ordinance adopted by the council.
Current office holders. The five members of the city council in office at the time this section takes effect shall continue in office until their terms expire.
Council elections sequenced. The mayor shall serve a two year term and the position of mayor shall be elected commencing in the year 2018, and every two years thereafter. The members of the council of the third, fourth and fifth council districts shall be elected commencing in the year 2018 to the council seats then open, and in each fourth year thereafter. The members of the council of the 189
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first, second and sixth council districts shall be elected commencing in the year 2020 to the council seats then open, and in each fourth year thereafter.
(Ord. No. 16-05, § 1, 11-8-16)
190
Policy for the Orderly Rotation of Mayor and Mayor Pro Tem
The primary objective of this policy is to afford all Council Members elected in the City of Downey an opportunity to be Mayor during his or her first term of office.
In order to institute the orderly rotation of Mayor and Mayor pro tem, and to accomplish the primary objective of this policy, the following guidelines are adopted:
1. The Mayor pro tem may rotate to Mayor.
2. Newly elected Council Members shall wait one year before serving as Mayor pro tem unless earlier rotation is required to meet the primary objective.
3. New Council Members voted in at the same election will draw lots to determine their order in the rotation to be Mayor pro tem.
4. Once the primary objective has been accomplished, rotation to Mayor pro tem shall be the newest Council Member who has not yet served as Mayor, before a Council Member who has already served as Mayor.
5. It is the City Council’s discretion to discuss and decide whether a Council Member may serve as Mayor during their second term of office. Serving as Mayor during a second term of office should not be based on automatic rotation.
Approved by City Council 05-27-14
Previously Approved on 05-27-08
191
RESOLUTION NO. 08.33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FIREBAUGH ESTABLISHING A POLICY AI\D PROCEDURE
FOR THE SELECTION OF THE MAYOR AND MAYOR PRO TEM
WHEREAS, the City Council desires to establish a policy and procedure for appointing a member of the Council to serve as Mayor and Mayor Pro Tem; and WHEREAS, the Council desires to adopt a policy that will be neutral and will rotate the offices of Mayor and Mayor Pro Tem, automatically, every year.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Firebaugh as follows:
1. This policy and procedure will become effective as of January I, 2009.
Beginning at the first meeting of January in every calendar year, the office of Mayor shall automatically rotate.
2. Beginning at the first meeting of January, 2009, the office of Mayor shall automatically be filled, based on most seniority, measured by continuous tenurs on the City Council.
3. As of the first meeting in January,2009, Councilmembers will each be assigned a place in the rotation, with that Councilmember with most seniority measured by continuous tenure, becoming the Mayor, and each of the remaining 4 Councilmembers shall be assigned a number, 2 through 5, based on their seniority, measured by continuous tenure.
4. At the first meeting of January, thereafter, in each successive year, the office of Mayor shall automatically rotate to the next successive Councilmember in the rotation.
5. Should any Councilmember decline to serve when it is his or her turn to serve, based on the rotation, then the office of Mayor shall automatically rotate to the next Councilmember, by number, in the rotation.
6. When a Councilmember's year of service as Mayor has been completed, that Councilmember shall be placed at the end of the rotation.
7. The office of the Mayor Pro Tem shall also be selected based on seniority, in accordance with the foregoing formula, and the Mayor Pro Tem as of the first meeting of January, 2009, shall be that Councilmember assigned the number "20'in the rotation based on seniority. The Mayor Pro Tem shall automatically become Mayor following completion of the Mayor's term of service, as outlined above, and the new Mayor Pro Tem shall become the Councilmember next in the rotation.
192
8. If the Mayor Pro Tem position becomes vacant at any time during the year of service, the Councilmember next in the rotation, by number, shall fill the position and serve as Mayor Pro Tem for the remainder of the vacant term.
9. Completing the term of Mayor Pro Tem on behalf of another Councilmember, due to an unexpected vacancy, shall not be considered when determining seniority to serve as the Mayor Pro Tem in the proper and normal line of succession, nor preclude such Councilmember from serving as Mayor Pro Tem in his or her own right in the proper and normal line of succession.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Firebaugh held on the 27'r day of July, 2008, by the following vote:
AYES:
NOES
ABSTAIN:
ABSENT
ATTEST:
Lozano, City Clerk
City of
Fannon, Marquez, Sablan, Knight
DeFrancesco
APPROVED
CraigKnight,
City of Firebaugh
193
RESOLUTION NO. 9507
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIO, CALIFORNIA
SETTING FORTH A POLICY ON THE ROTATION OF THE OFFICE OF MAYOR AND
THE OFFICE OF MAYOR PRO TEMPORE
WHEREAS, the City Council of the City of Indio, California, as a General Law City, must appoint from its own membership two (2) Council Members to serve as Mayor and Mayor Pro Tempore; and
WHEREAS, in the spirit of equality and fairness, it is the desire of this City Council to make these positions honorary in nature and to be held by a Council Memberfor a term of one year; and
WHEREAS, it is the opinion of this City Council that each member elected to the City Council is equally qualified, capable and deserving to hold these offices, and therefore, each Council Membershouldbe givenevery opportunityand considerationto serve in one or both of these offices;
WHEREAS, the Councilhas not reviewedthe processfor determiningMayorand MayorPro Temporeappointmentssince November, 2006 when it adoptedResolution 9171;
WHEREAS, the Councilhas determinedthat the rotationof Mayorand MayorPro Tempore shall return to the original policy, Resolution 5801, with amended languageproviding clarity on seniority and rotation when two or more Council Members have equal seniority
NOW, THEREFORE, THE COUNCIL OF THE CITY OF INDIO DOES HERBY RESOLVE AS FOLLOWS:
Section 1. The above recitals are true and correct.
Section 2. Thatthe appointmentsof Mayorand Mayor Pro Temporeshall bemade on an annual rotating basis on the first scheduled Council meeting each Decemberin accordancewith the followingprovisions:
A) No one Council Member shall serve a term in either office to exceed a one-year period of time;
D) The Council Member serving as Mayor Pro Tempore shall automaticallyrotate into the office of Mayor, unless the person so declines; the next most senior Council Member shall rotate into the officeof Mayor Pro Tempore;
C) Seniority is the full duration of each Council Member's service without interruptionas an elected member of the Council;
D) inthe eventtwo or moreCouncilMembershaveequalseniority, the number of votes in favor of each Council Member in the most recent 194
ATTEST:
election, shall be the determining order, for appointment to the position of Mayor Pro Tempore;
NOW THEREFORE BE IT FURTHER RESOLVED that Resolution No. 9171 is hereby repealed.
PASSED, APPROVED AND ADOPTED this 1st day of February, 2012 by the following vote:
AYES: Holmes, Torres, Ramos Watson, Wilson, MiIIr
NOES: None
CITY CLERK
CYNTHIA HERNANDEZ, CMC
GLENN MILLE YOR
195
City of Pacific Grove, California
City Council Policy
Policy Governing Policy No. Effective Date Page
Nomination of the Mayor Pro Tempore 000-28 February 15, 2023 1 of 1 PURPOSE:
This policy establishes the nomination procedure for appointing the Mayor pro tempore.
POLICY & PROCEDURE:
1. Nomination of the Mayor pro tempore
Pursuant to PGMC Section 2.05.050(c) The procedure for nominating the Mayor pro tempore shall be prescribed by City Council Policy.
2. Nomination Procedure
The choice of Mayor pro tempore must be by four (4) affirmative votes. Any single Councilmember can nominate another member, including themself, to be chosen as Mayor pro tempore.
Multiple nominations can be made, until a motion to close nominations is made, and seconded, and receives a majority vote.
Upon the close of nominations, Councilmembers – by roll call – are asked to cast a single vote by the name of a candidate.
If one nominee receives four (4) affirmative votes, that person is deemed chosen as Mayor pro tempore.
If no single candidate receives four (4) affirmative votes, a new round of nominations is made, and the process is repeated until one candidate receives four (4) affirmative votes.
Adopted February 15, 2023 - Minute Order
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City of Redondo Beach, CA
Tuesday, February 13, 2024
Title CHA. Charter
Article VIII. The Mayor
§ 8. Mayor, election, term and compensation.
The Mayor shall be elected from the City at large and shall serve for a term of four (4) years and until the Mayor's successor is elected and qualified. The Mayor shall be entitled to reimbursement for actual and necessary expenses incurred in the performance of the Mayor's official duties and shall receive a salary which shall be set by ordinance in the same manner and subject to the same conditions as the salaries of Councilmembers pursuant to the provisions of Government Code Section 36516 as it now exists or as it may be hereafter amended by the State Legislature. 8—as amended by election 4-13-65, 4-11-67 and 3-7-23.
§ 8.1. Mayor, eligibility.
No person shall be eligible to file as a candidate or hold office as Mayor unless such person shall be a registered voter of the City of Redondo Beach at the time of filing such person's nomination papers and shall have been a resident of the City for at least thirty (30) days immediately preceding the date of such filing or appointment.
8.1—as amended by election 6-6-78, 3-7-95 and 3-7-23.
§ 8.2. Mayor, voting, tie only.
The Mayor shall not have a vote on any matter brought before the City Council unless such vote is necessary to decide a tie.
§ 8.3. Mayor, presiding officer.
The Mayor shall be the executive head of the City of Redondo Beach for the purposes hereinafter set forth:
The Mayor shall preside over the meetings of the City Council.
The Mayor shall be the representative of the City for all ceremonial purposes.
The Mayor shall sign, on behalf of the City, all contracts, ordinances, resolutions and warrants except when the City Council has authorized the City Manager, or other officer or other employee to approve and sign a written contract on behalf of the City as hereinafter set forth.
The Mayor shall approve all bonds as to amounts.
The Mayor shall perform such other duties as may be prescribed by this Charter or as may be assigned to the Mayor by the City Council.
8.3—as amended by election 3-7-23.
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§ 8.4. Mayor, veto power.
The Mayor shall have the right to veto any action of the City Council, provided, however, that in the case of a resolution or ordinance the Mayor shall exercise the veto power in writing, expressing the Mayor's reasons therefor, and the Mayor shall have five (5) days, after the delivery to the office of the Mayor of such resolution or ordinance, in which to exercise the veto. The City Council may override the action of the Mayor by four (4) affirmative votes.
8.4—as amended by election 3-7-23.
§ 8.5. Mayor Pro Tem.
Prior to June 30 of each year, the City Council shall appoint one of its members as Mayor Pro Tempore.
The Mayor Pro Tempore shall serve if the Mayor is absent or unable to act, and shall serve until the Mayor returns or is able to act. The Mayor Pro Tempore has all of the powers and duties of the Mayor, except the power of veto and the power to appoint members of Boards or Commissions. At any meeting where both the Mayor and the Mayor Pro Tempore are absent or unable to act, the City Council shall appoint one of its members to serve as acting Mayor Pro Tempore for the duration of that meeting. The Acting Mayor Pro Tempore shall have all of the powers and duties of the Mayor, except the power of veto and the power to appoint members of Boards and Commissions.
8.5—as added by election 4-12-55; as amended by election 4-15-75, 6-3-86 and 3-7-89. 198
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j
RESOLUTION NO. 4073
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO
ESTABLISHING POLICIES REGARDING APPOINTMENT OF
MAYOR AND VICE MAYOR
WHEREAS, the Town Council is authorized and directed by Government Code Section 36801 to meet after a general municipal election and choose one of its number as Mayor and one of its number as Vice Mayor; and
WHEREAS, theTown Council has determined that it is in the best interest of the Town of San Anselmo to establish policies regarding the appointment of Mayor and Vice Mayor; and NOW, THEREFORE, the Town Council of the Town of San Anselmo resolves as follows:
1. The Town Council shall appoint a Mayor and Vice Mayor on an annual basis to a term of one year. The appointment shall be made at the first Town Council meeting in December. The Mayor and Vice Mayor shall serve until their successors are appointed.
2. The Mayor and Vice Mayor shall be selected by the affirmative vote of not less than three members of the Town Council. In the interest of harmony, unanimous consensus is sought and encouraged.
3. The Mayor shall not serve two consecutive terms.
4. When selecting the Mayor and Vice Mayor, the Town Council shall use the following criteria:
a. The Vice Mayor is normally considered the next mayor. b. To the extent possible, each member shall be given the opportunity to serve as Vice Mayor and then Mayor.
c. A rotation list based on seniority of consecutive years in the office of Councilmember will be kept by staff.
d. The Council may choose to appoint a person to the position of Mayor or Vice Mayor based on factors other than those set forth in this resolution.
Item 2.2- Attachment 1
Item 2.2- Attachment 1
199
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/
Resolution No. 4073
June 10, 2014
I hereby certify that the foregoing Resolution No. 4073 was duly passed and adopted at a regular meeting of the San Anselmo Town Council on the 10th day of June, 2014, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Coleman, Greene, Kelly, Wright
None
Mcinerney
None
o nne Kessel for
Barbara Chambers, Town Clerk
Item 2.2- Attachment 1
Item 2.2- Attachment 1
200
RESOLUTION NO. 16-10-18-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, PROVIDING FOR THE
ANNUAL SELECTION OF THE MAYOR AND MAYOR PRO TEMPORE
AND RESCINDING RESOLUTION NO. 93-09-21-06
WHEREAS, the offices of Mayor and Mayor pro tempore require a heavy commitment of time by City Council Members who occupy either office; and WHEREAS, it is desire of the City Council to establish a procedure which will maximize the opportunity for the members of the City Council to share more equally in the burdens and responsibilities of the offices of Mayor and Mayor pro tempore; and WHEREAS, the City Council believes that its obligations can be best accomplished by providing that the Mayor and Mayor pro tempore shall be selected on an annual basis by the City Council; and,
WHEREAS, in election years, Resolution No. 93-09-21-06 requires that the City Council select a Mayor and Mayor pro tempore no later than the fourth (4th) Tuesday after each general municipal election (typically the first (1st) City Council meeting in December); and
WHEREAS, recent changes in Elections law (Eiec. Code 15372(a)) now provide counties up to 30 days to complete the official canvass of election results instead of the original 28 days, thereby making it difficult to receive the official results by the fourth (4th) Tuesday after the general municipal election; and WHEREAS, the City Council believes it is most appropriate that the selection of the Mayor and Mayor pro tempore not be made until the official results of the City Council election are announced and Council members sworn in for new terms; and WHEREAS, this can be accomplished by extending the selection deadline by two weeks- from the fourth to the sixth Tuesday after each general municipal election.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano as follows:
Section 1. The City Council shall select one of its members as Mayor and one of its members as Mayor pro tempore no later than the sixth Tuesday after each general municipal election. In years in which there is no general municipal election, the selection shall take place at the first Council meeting in December, or as soon thereafter as practicable.
Section 2. If a Mayor or Mayor pro tempore resigns or dies during the term of office, the City Council shall select a new Mayor and/or Mayor pro tempore at the next regular meeting following such death or resignation.
Section 3. City Council Resolution No. 93-09-21-06 is hereby rescinded.
201
PASSED AND ADOPTED, this 181h day of October 2016.
ATI EST
MARIA
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 16-1 0-18-02 was duly adopted by the Cit~ Council of the City of San Juan Capistrano at the Regular meeting thereof, held the 181 day of October 2016, by the following vote:
AYES:
NOES:
ABSENT: . I
COUNCIL MEMBERS: Reeve, Perry, Allevato, Ferguson and Mayor Patterson COUNCIL MEMBERS: None
COUNCIL MEMBERS: None
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San Mateo City Council Guidelines 2/22/22
10 Chapter 5. Selection of Mayor and Deputy Mayor
1. City Council reorganization, including rotation of the office of Mayor and Deputy Mayor occurs annually at the regular meeting in December.
2. The City Council believes that experience as a Council Member will assist those who are selected to serve as Mayor or Deputy Mayor, and that it is in the City’s best interest that these selections be made in a manner that permits the Mayor and Deputy Mayor to gain that experience in cycles of governing and to acclimate themselves to the jobs, tasks, and roles prior to assuming their respective offices.
3. It is appropriate to base such succession on rotation, seniority and election results according to the following:
A. Each Council Member has a specified position in the rotation sequence. In any year, the first person in the sequence is typically selected as Mayor, and the second in the sequence as the Deputy Mayor.
B. After serving as Mayor, that Council Member moves to the end of the rotation sequence, and the other four Council Members move forward.
C. When a Council Member is newly elected or appointed (as the result of a cancelled election), that new Council Member goes into the fourth position in the rotation, after all incumbents, but before the current outgoing Mayor.
D. If two or more Council Members are newly elected at the same time, the number of votes received in the election determines the position in the sequence, with the new Council Member receiving the highest number of votes being the first among the new Council Members.
E. If two or more Council Members are newly appointed at the same time, (as the result of a cancelled election), the newly appointed Council Members shall draw straws to determine their position relative to one another in the rotational sequence.
F. If a Council Member is appointed to fill a mid-term vacancy, that Council Member will go to the bottom of the rotational list.
G. Incumbent Council Members, when re-elected, do not begin anew at the bottom of the list, but rather retain their placement in the rotation.
H. If for any reason (death, resignation, recall, not seeking re-election, etc.) a Council Member is removed from the rotation, the remaining Council Members move forward in the sequence.
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11 I. A Council Member may decline to serve as Mayor or Deputy Mayor. In this case, the office would pass to the next Council Member on the list. The Council Member who declined may drop back one position in the rotation.
4. When the Council reorganizes, the outgoing Mayor will nominate the Deputy Mayor to succeed him/her. The newly appointed Mayor will then nominate the next Council Member in the rotational sequence to serve as Deputy Mayor for the coming year.
5. The process described above shall guide the council’s selection of the Mayor and Deputy Mayor; however, a majority of the City Council retains the authority to disregard the process and select any member of the City Council for these positions.
6. The City Clerk shall keep a list outlining the suggested rotational sequence and update it annually.
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