AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, MAY 1, 2024
6:00 PM CLOSED SESSION
7:00 PM REGULAR MEETING
CITY HALL
COUNCIL CHAMBERS
12 JOURNEY
ALISO VIEJO, CA
Mayor Mike Munzing
Mayor Pro Tem Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
Councilmember Richard Hurt
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chamber s. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City's intention to comply with the Americans with Disabilities Act (ADA) . If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
MITZI ORTIZ SCOTT C. SMITH LAUREN TORRES
ACTING CITY MANAGER CITY ATTORNEY DEPUTY CITY CLERK
1 PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: Convene Special Meeting
PUBLIC COMMENTS:
CLOSED SESSION:
PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Government Code Section 54957
Title: City Manager
CALL TO ORDER: Convene Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE:
REPORT FROM CLOSED SESSION:
1. SPECIAL PRESENTATIONS:
1.1 BUSINESS OF THE MONTH - PREMIER AQUATICS
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
2 4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar wi ll be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2 APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the April 17, 2024 Special Meeting and the April 17, 2024 Regular Meeting.
Draft Minutes - April 17, 2024 Special Meeting
Draft Minutes - April 17, 2024 Regular Meeting
4.3 ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between April 3, 2024, and April 11, 2024, in the amount of $1,283,914.11.
Staff Report
Attachment 1 - Accounts Payable Report
4.4 TREASURER’S STATEMENT – MARCH 2024
Recommended Action: Receive and file the March 2024 Treasurer’s Statement.
Staff Report
Attachment 1 - March 2024 Treasurer’s Statement
4.5 SECOND AMENDMENT TO THE AGREEMENT WITH HARTZOG & CRABILL, INC.
FOR ON -CALL TRAFFIC ENGINEERING SERVICES FOR TRAFFIC SIGNAL
OPERATIONS
Recommended Action:
1. Approve a second amendment to the agreement with Hartzog & Crabill, Inc. (HCI) to perform traffic engineering services for traffic signal operations that renews the agreement for an additional one-year term and increases the total compensation under the agreement by $35,000 for a total agreement amount of $140,000; and
2. Authorize the City Manager to execute the second amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.6 SECOND AMENDMENT TO THE AGREEMENT WITH SCA OF CA, LLC FOR
STREET SWEEPING SERVICES
Recommended Action:
1. Approve a second amendment to the agreement SCA of CA, LLC to perform street sweeping services that renews the agreement for an additional one- year term and increases the total compensation under the agreement by $115,000 for a total agreement amount of $500,000; and
2. Authorize the City Manager to execute the second amendment to the agreement.
3 Staff Report
Attachment 1 - Agreement Amendment
4.7 FIRST AMENDMENT TO THE AGREEMENT WITH GMU GEOTECHNICAL, INC. FOR
ON-CALL GEOTECHNICAL AND MATERIAL TESTING SERVICES
Recommended Action:
1. Approve a first amendment to the agreement with GMU Geotechnical, Inc. (GMU) to perform geotechnical and materials testing services that renews the agreement for an additional one- year term and increases the total compensation under the agreement by $50,000 for a total agreement amount of $250,000; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.8 FIRST AMENDMENT TO THE AGREEMENT WITH GREAT SCOTT TREE SERVICES, INC. FOR TREE MAINTENANCE SERVICES
Recommended Action:
1. Approve a first amendment to the agreement with Great Scott Tree Services, Inc. to perform tree maintenance services that renews the agreement for an additional one- year term;
2. Approve contractor compensation rates for FY 2024-25; and
3. Authorize the City Manager to execute the first amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.9 OVERVIEW AND IMPLEMENTATION OF SENATE BILL 553 REGARDING
WORKPLACE SAFETY
Recommended Action: Receive and file an informational memorandum summarizing Senate Bill 553 and the proactive measures City staff has taken to prepare for its implementation.
Staff Report
Attachment 1 - Memorandum
5. PUBLIC HEARINGS:
5.1 ADOPTION OF THE FISCAL YEAR (FY) 2024 -2025 ANNUAL ACTION PLAN FOR
EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
Recommended Action:
1. Declare the City Council finds the FY 2024- 2025 Annual Action Plan is not subject to the California Environmental Quality Act (“CEQA”) as the activity is not a project defined in Section 15378(b)(5) of the state CEQA Guidelines;
2. Approve and adopt the FY 2024-2025 Annual Action Plan (“Action Plan”) for the use of Community Development Block Grant (“CDBG”) funds; and
3. Authorize the City Manager to submit the Action Plan to the U.S. Department of Housing and Urban Development (“HUD”), which executes the HUD contract, and authorize the City Manager to submit all related documents with the implementation of the Action Plan.
4 Staff Report
Attachment 1 - CDBG FY24-25 Draft Annual Action Plan
Attachment 2 - Presentation
5.2 APPLICATION FOR THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA)
FUNDING FROM THE CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT FOR ELIGIBLE HOUSING -RELATED PROJECTS
AND PROGRAMS
Recommended Action: Adopt a resolution authorizing the application submittal for the Permanent Local Housing Allocation (PLHA) funding from the California Department of Housing and Community Development (HCD) for housing-related eligible activities.
Staff Report
Attachment 1 - Resolution
Attachment 2 - PLHA Plan
6. DISCUSSION:
6.1 CITY MANAGER EXECUTIVE RECRUITMENT AGREEMENT
Recommended Action:
1. Accept proposal from Bob Murray & Associates to conduct recruitment for the City Manager position;
2. Approve the Executive Recruitment Agreement with Bob Murray & Associates for purposes of recruiting a City Manager for the City; and
3. Appropriate $29,000 to the General Fund for the fiscal year 2023-24 budget.
Staff Report
Attachment 1 - Agreement
Attachment 2 - Proposal
6.2 SUPPLEMENTAL COST ANALYSIS TO FEBRUARY 21, 2024 INFORMATIONAL
REPORT REGARDING MAYORAL ROTATION POLICIES
Recommended Action:
1. Receive and consider this supplemental information regarding costs of a potential ballot measure on procedures for the selection and rotation of the mayor and mayor pro tem; and
2. Provide direction to staff regarding a potential ballot measure, ordinance or policy as outlined in the February 21, 2024 report.
Staff Report
Attachment 1 - Feb. 21, 2024 Agenda Report
Attachment 2 - Sample Policies
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
The next regularly scheduled City Council meeting is May 15, 2024. 5