AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, MAY 15, 2024
6:00 PM STUDY SESSION
7:00 PM REGULAR MEETING
CITY HALL
COUNCIL CHAMBERS
12 JOURNEY
ALISO VIEJO, CA
Mayor Mike Munzing
Mayor Pro Tem Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
Councilmember Richard Hurt
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City's intention to comply with the Americans with Disabilities Act (ADA) . If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102- 35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
MITZI ORTIZ SCOTT C. SMITH LAUREN TORRES
ACTING CITY MANAGER CITY ATTORNEY DEPUTY CITY CLERK
1 PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
STUDY SESSION:
FISCAL YEAR 2024-25 DRAFT ANNUAL BUDGET AND FINANCIAL FORECAST FY 2024-25 Budget Presentation
CALL TO ORDER: Convene Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE:
1. SPECIAL PRESENTATIONS:
1.1 PROCLAMATION - DROWNING PREVENTION AWARENESS
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
2 4.2 APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the May 1, 2024 Special Meeting and the May 1, 2024 Regular Meeting.
Draft Minutes - May 1, 2024 Special Meeting
Draft Minutes - May 1, 2024 Regular Meeting
4.3 ACCOUNTS PAYABLE
Recommended Action:
1. Ratify accounts payable checks and electronic funds transfers issued on April 10, 2024, in the amount of $5,380.87; and
2. Ratify accounts payable checks and electronic funds transfers issued betwee n April 12, 2024, and April 25, 2024, in the amount of $375,536.93.
Staff Report
Attachment 1 - Accounts Payable Report
4.4 FIRST AMENDMENT TO THE AGREEMENT WITH GREAT SCOTT TREE SERVICES, INC. FOR TREE MAINTENANCE SERVICES
Recommended Action:
1. Approve a first amendment to the agreement with Great Scott Tree Services, Inc. to perform tree maintenance services that renews the agreement for an additional two-year term, increases the total compensation under the agreement by $50,000.00, and amends the contractor compensation rates; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.5 FIRST AMENDMENT TO THE AGREEMENT WITH NIEVES LANDSCAPE, INC.
FOR LANDSCAPE MAINTENANCE SERVICES
Recommended Action:
1. Approve a first amendment to the agreement with Nieves Landscape, Inc. to perform landscape maintenance services that renews the agreement for an additional one- year term and increases the total compensation under the agreement by $200,000 for a total agreement amount of $890,000; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
4.6 THIRD AMENDMENT TO THE AGREEMENT WITH BEAR ELECTRICAL
SOLUTIONS FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
Recommended Action:
1. Approve a third amendment to the agreement with Bear Electrical Solutions (BES) to perform traffic signal maintenance services that extends the term five years and increases the total compensation under the agreement by $1,000,000 for a total agreement amount of $2,309,000; and
2. Authorize the City Manager to execute the third amendment to the agreement.
Staff Report
Attachment 1 - Agreement Amendment
3 4.7 AGREEMENT WITH AQUATIC SERVICES, INC. FOR AQUATIC CENTER
EQUIPMENT MAINTENANCE SERVICES
Recommended Action:
1. Award an Agreement to Aquatic Services, Inc. for Aquatic Center Equipment Maintenance Services for an initial term of three years totaling $150,000; and
2. Authorize the City Manager to execute the Agreement for Aquatic Center Equipment Maintenance Services with Aquatic Services, Inc.
Staff Report
Attachment 1 - Agreement
4.8 PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO VISUAL FOR
AUDIO/VISUAL HARDWARE COVERAGE AND SUPPORT SERVICES
Recommended Action: Approve and authorize the City Manager to execute a professional services agreement with Western Audio Visual in the amount of $59,000 for a three - year hardware warranty and ongoing system support for audio/visual equipment at the Council Chambers, Aliso Viejo Center, and Aliso Viejo Ranch.
Staff Report
Attachment 1 - Agreement
Attachment 2 - Scope of Services
5. PUBLIC HEARINGS:
5.1 ZONE CHANGE FOR 1 POLARIS WAY
Recommended Action: Hold a public hearing and introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AMENDING THE ZONING MAP TO ADD “MIXED- USE/RESIDENTIAL OVERLAY” DISTRICT TO THE EXISTING “PROFESSIONAL OFFICE” DISTRICT AT 1 POLARIS WAY AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTIONS 15060 AND 15061.
Staff Report
Attachment 1 - Ordinance
Attachment 2 - Presentation
5.2 CONDITIONAL USE PERMIT FOR A NEW BOWLING ALLEY WITH LIVE
ENTERTAINMENT, A VIDEO GAME ARCADE, AND A RESTAURANT WITH ALCOHOL SERVICE AT 26503 ALISO CREEK ROAD (USE-2023-00028) Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
2. Adopt a Resolution approving Conditional Use Permit for a new bowling alley with live entertainment, a video game arcade, and a restaurant with alcohol service at 26503 Aliso Creek Road (USE-2023-00028).
Staff Report
Attachment 1 - Resolution
Attachment 2 - Applicant's Project Description Letter
Attachment 3 - Project Plans
Attachment 4 - Police Services Report
Attachment 5 - Noise Analysis Report
Attachment 6 - Presentation
4 5.3 CONDITIONAL USE PERMIT AND A SITE DEVELOPMENT PERMIT REQUEST
FOR AN INDOOR RECREATIONAL CLIMBING AND FITNESS FACILITY (SENDER ONE) AND TO RAISE A PORTION OF THE ROOF TO 50’ IN HEIGHT AT 26505 ALISO CREEK ROAD (USE-2023-00030/SDP-2023-00010)
Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities);and
2. Adopt a Resolution approving a Conditional Use Permit for an indoor recreational climbing and fitness facility and a Site Development Permit to raise a portion of the roof to 50’ in height at 26505 Aliso Creek Road (USE -2023-00030/SDP-2023- 00010).
Staff Report
Attachment 1 - Resolution
Attachment 2 - Applicant Letter
Attachment 3 - Project Plans
Attachment 4 - Presentation
6. DISCUSSION:
6.1 ON-STREET PARKING – COLUMBIA AND JOURNEY
Recommended Action:
1. Approve an applicant request to modify the lane configuration on Columbia to allow for on-street parking;
2. Approve a Staff request to modify the lane configuration on Journey to allow for on-street parking;
3. Authorize Staff to finalize parking/lane configuration and complete the work on Columbia; and
4. Authorize Staff to finalize parking/lane configuration and complete the work on Journey.
Staff Report
Attachment 1 - Applicant Request
6.2 FISCAL YEAR 2023-24 FINANCIAL UPDATE
Recommended Action:
1. Receive and file the fiscal year (FY) 2023-24 financial update;
2. Authorize an increase in revenue estimates by $3,645,297 and increase budget appropriations by $2,169,000 to the adopted FY 2023- 24 General Fund Budget; and
3. Authorize the additional appropriation of $35,000 in Gas Tax, $48,992 in State Grants, and $139,546 in Integrated Waste Management funds to the FY 2023- 24 Budget.
Staff Report
Attachment 1 - Presentation
6.3 REQUEST TO AUTHORIZE USE OF CITY LETTERHEAD BY MAYOR MUNZING Recommended Action: Consider authorizing the use of City letterhead for a letter of opposition to Harm Reduction Institute’s syringe services program application for a program in the City of Santa Ana.
Staff Report
Attachment 1 - Request from Santa Ana Mayor
5 7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
The next regularly scheduled City Council meeting is June 5, 2024.
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