AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, JUNE 5, 2024
6:00 PM STUDY SESSION
7:00 PM REGULAR MEETING
CITY HALL
COUNCIL CHAMBERS
12 JOURNEY
ALISO VIEJO, CA
Mayor Mike Munzing
Mayor Pro Tem Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
Councilmember Richard Hurt
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chamber s. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City's intention to comply with the Americans with Disabilities Act (ADA) . If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
MITZI ORTIZ SCOTT C. SMITH LAUREN TORRES
ACTING CITY MANAGER CITY ATTORNEY DEPUTY CITY CLERK
1 1
PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: Convene Special Meeting
STUDY SESSION
FISCAL YEAR 2024-25 DRAFT ANNUAL BUDGET AND FINANCIAL FORECAST FY 2024-25 Draft Budget and Forecast Presentation
CALL TO ORDER: Convene Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE:
1. SPECIAL PRESENTATIONS:
1.1 RECOGNITION - GOLD STAR AWARD GIRL SCOUTS
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar wi ll be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
2 2
4.2 APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the May 15, 2024 Special Meeting and the May 15, 2024 Regular Meeting.
Draft Minutes - May 15, 2024 Special Meeting
Draft Minutes - May 15, 2024 Regular Meeting
4.3 SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE ZONING DISTRICT FOR 1 POLARIS WAY
Recommended Action: Conduct a second reading and adopt an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AMENDING THE ZONING MAP TO ADD "MIXED- USE/RESIDENTIAL OVERLAY" DISTRICT TO THE EXISTING "PROFESSIONAL OFFICE" DISTRICT AT 1 POLARIS
WAY AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER GUIDELINES SECTIONS 15060 AND 15061.
Staff Report
Attachment 1 - Ordinance
4.4 ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between April 26, 2024, and May 9, 2024, in the amount of $1,242,637,31.
Staff Report
Attachment 1 - Accounts Payable Report
4.5 TREASURER’S STATEMENT – APRIL 2024
Recommended Action: Receive and file the April 2024 Treasurer’s Statement.
Staff Report
Attachment 1 - April 2024 Treasurer’s Statement
4.6 AGREEMENT FOR FY 2024-25 LAW ENFORCEMENT SERVICES
Recommended Action: Authorize the City Manager to execute the agreement with the County of Orange for FY 2024-25 law enforcement services.
Staff Report
Attachment 1 - Agreement
Attachment 2 - Cost Spreadsheet
4.7 AGREEMENT FOR FY 2024-25 CROSSING GUARD SERVICES
Recommended Action: Authorize the City Manager to execute the agreement with All City Management Services, Inc. for school crossing guard services for FY 2024-25.
Staff Report
Attachment 1 - Crossing Guard Pricing Letter
Attachment 2 - Agreement
4.8 FISCAL YEAR 2024- 25 PROJECT LIST FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING (SB 1)
Recommended Action: Adopt a Resolution of the City Council of the City of Aliso Viejo which adopts a list of projects for fiscal year 2024-25 funded by SB 1: The Road Repair and Accountability Act of 2017.
Staff Report
Attachment 1 - Resolution
3 3
4.9 RENEWED MEASURE M ELIGIBILITY
Recommended Action:
1. Adopt a 7-year Capital Improvements Program (CIP) for Street Projects; and
2. Adopt a Resolution of the City Council of the City of Aliso Viejo concerning the status of the Pavement Management Plan.
Staff Report
Attachment 1 - 7-year CIP for Street Projects
Attachment 2 - Pavement Management Plan Resolution
Attachment 3 - Pavement Management Plan
4.10 GENERAL MUNICIPAL ELECTION – NOVEMBER 5, 2024
Recommended Action:
1. Adopt a Resolution calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to general law cities and for the submission to the voters a question relating to establishing term limits for Members of the City Council;
2. Adopt a Resolution requesting the Orange County Board of Supervisors to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on the date pursuant to § 10403 of the Elections Code; and
3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
Staff Report
Attachment 1 - Resolution Calling Election
Attachment 2 - Resolution Consolidating Election
Attachment 3 - Resolution Regulating Candidate Statements
5. PUBLIC HEARINGS:
None.
6. DISCUSSION:
6.1 DRAFT ANNUAL BUDGET FOR FISCAL YEAR 2024-25
Recommended Action:
1. Review the draft FY 2024-25 Annual Budget; and
2. Provide any additional direction to staff regarding the draft FY 2024-25 Budget.
Staff Report
Attachment 1 - General Fund Resources and Appropriations Attachment 2 - Government Wide Summary of Resources and Appropriations Attachment 3 - Proposed Salary Schedule
Attachment 4 - Capital Improvement Plan
Attachment 5 - Draft Budget Presentation
4 4
6.2 ORDINANCE AMENDING SECTION 2.04.130 OF THE ALISO VIEJO MUNICIPAL
CODE TO ESTABLISH A ROTATION SCHEDULE FOR MAYOR AND MAYOR PRO
TEM AND ADOPTION OF A CITY COUNCIL POLICY REGARDING THE SAME Recommended Action:
1. Find that the proposed actions are Categorically Exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15060 and 15061;
2. Introduce for first reading an Ordinance, entitled: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA, AMENDING SECTION
2.04.130 OF THE ALISO VIEJO MUNICIPAL CODE REGARDING THE SELECTION OF MAYOR AND MAYOR PRO TEM; AND FINDING THE ACT ION EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTIONS 15060 AND 15061; and
3. Adopt a City Council Policy regarding the selection of Mayor and Mayor Pro Tem.
Staff Report
Attachment 1 - Ordinance
Attachment 2 - Council Policy
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
The next regularly scheduled City Council meeting is June 19, 2024.
5 5
Fiscal Year 2024-25
Draft Annual Budget &
Financial Forecast
June 5, 2024
City Council Study Session
6 FY 2024-25 General Fund Estimated Revenues
• Property Tax - $10.2M
• Higher interest rates
• Decrease in sales activity
• Lower median home prices
• Valuation appeals
• Sales Tax - $8.9M
• Hunt&Sons - $2.5M
• Growth - 1%
AV Detached Single Family Residential
Revenue By Business Group – Q3 ‘2023
Source: HDL 2
7 FY 2024-25 General Fund Estimated Revenues
Transient Occupancy Tax - $1.6M Franchise Fees - $1.7M
3 8
FY 2024-25 General Fund Estimated Revenues
4 General Fund Source
FY 2022-2023
Actuals
FY 2023-2024
Revised
Budget
FY 2024-25
Draft Budget
Property Tax 9,459,526$ 9,731,500$ 10,179,100$ Sales Tax 6,244,171 8,450,641 8,900,000
TOT 1,570,525 1,600,000 1,600,000
Franchise Fees 1,741,999 1,740,000 1,661,670 Recreation 1,656,346 1,550,000 1,685,500
Building & Planning 1,382,776 1,100,000 1,100,000 Fines & Forfeitures 227,896 300,000 185,000 Investment Earnings 321,058 650,000 495,000 Other 4,462,739 1,250,000 944,049
Total Resources 27,067,036$ 26,372,141$ 26,750,319$ Property Tax
38%
Sales Tax
33%
TOT
6%
Franchise Fees
6%
Recreation
6%
Building &
Planning
4%
Fines &
Forfeitures
1%
Investments
2%
Other
4%
GENERAL FUND RESOURCES
9 FY 2024-25 General Fund Appropriations
• Salaries and Benefits
• Cost of Living Adjustment of 2.8% - $110K
• CalPERS Unfunded Pension Liability - $123K
• Annual Performance - $125K
• Health Benefits - $37K
• Sales Tax Subsidies
• Hunt & Sons - $1.6 Million (Net - $910K)
• EFuel - $715K (Net - $535K)
• Safety Element Update - $50K
• Additional Code Enforcement Activities - $53K
• Elections - $50K
510
FY 2024-25 General Fund Appropriations
• Public Safety
• Law Enforcement
• Total Contract Cost $10.5M
• Freeze One Motor Officer Position – Savings $340K
• Includes MOU increases of 5% effective 6/28/2024
• Animal Control - $531K
• 12.1% increase
• Crossing Guards - $278K
• 8.3%
611
Budget Reductions
• OCSD Contract – 1 Motor Officer Position - $340K
• Professional Services – $95K
• Recreation - $15K
• Special Events - $15K
• Part Time - $27K
• IT - $15K
• Training – $11K
• Misc/Supplies - $13K
712
Public Safety
42%
Admin & Support
18%
Comm &
Econ Dev
15%
Comm Servcies
12%
Public Works
7%
Debt Service
2%
CIP
2%
City Hall
1%
Transfers
1%
In Millions
FY 2024-25 General Fund Appropriations
8 OCSD – $10.4
Other - $0.3
Animal Care - $0.5
EOC - $0.1
Council - $0.2
CM - $0.8
HR - $0.2
Govt Services - $0.6
City Attorney - $0.5
Finance - $0.9
IT - $1.1
Central Svcs - $0.7
Admin - $0.3
Iglesia - $0.4
Farm - $0.3
Recreation-$2.1
General Fund
Appropriations
FY 2022-23
Actuals
FY 2023-2024
Revised
Budget
FY 2024-25
Draft
Budget
Change from
FY 2023-24
Admin & Support 4,697,320$ 5,094,506$ 4,979,449$ -2% Community Services 2,802,609 3,029,492 3,139,132 4% Comm & Econ Dev 2,495,596 4,083,455 4,136,826 1% Public Works 1,664,540 1,874,530 1,939,500 3% Public Safety 10,038,157 10,326,047 11,332,286 10% City Hall 201,312 233,518 249,290 7% Debt Service 658,747 658,250 658,050 0% Capital Improvement 445,321 584,963 498,000 -15% Transfers 217,503 183,840 201,402 10% Total General Fund 23,221,105$ 26,068,601$ 27,133,935$ 4% Econ Dev - $2.3
Planning - $0.8
Building - $0.8
C.E. - $0.2
13 FY 2024-25 General Fund Appropriations
9 ColuAppropriation
FY 2024-25
Draft Budget % of Total
1 OCSD 10,371,083$ 38%
2 Salaries & Benefits 5,703,739 21%
3 Subsidy Payments 2,305,000 8%
4 Building & CE 687,800 3%
5 Debt Service 658,050 2%
6 Animal Control 530,621 2%
7 CIP 498,000 2%
8 Legal Services 482,400 2%
9 Street Maint.& Inspection 443,700 2%
10 Insurance 408,255 2%
Top 10 City Expenditures 22,088,648$ 81%
Total Budget 27,133,935$ 100%
OCSD, 38%
Salaries &
Benefits, 21%
Subsidy Payments, 8%
Building & CE, 3%
Debt Service, 2%
Animal Control, 2%
CIP, 2%
Legal Services, 2%
Street Maint.&
Inspection, 2%
Insurance , 2%
TOP 10 CITY EXPENDITURES
14 FY 2024-25 – Recreation / AV Ranch
10 Revenue
FY 2022-23
Actuals
FY 2023-24
Revised
Budget
FY 2024-25
Draft
Budget
Facility Revenue 476,386$ 450,800$ 500,000$ Other Income 66,134 66,200 117,500 Contract Classes 665,316 555,000 610,000 City Camps 98,776 108,000 108,000 Farm 349,729 350,000 350,000 Total Revenue 1,656,341$ 1,530,000$ 1,685,500$ Other Community Services Expenditures:
• Special Events - $113K
• Iglesia - $424K
• Community Grants - $33K
• Senior Mobility Program - $7K
Expenditure
FY 2022-23
Actuals
FY 2023-24
Revised
Budget
FY 2024-25
Draft
Budget
Salaries & Benefits (75%) 669,517$ 817,295$ 831,094$ Technology Services 66,324 122,320 119,250 Instructor Payments 409,544 333,000 391,000 Building & Grounds 255,297 292,800 310,601 Advertising & Promotion 173,575 100,000 100,000 City Camp 45,081 59,000 64,000
Supplies 33,309 37,700 46,500
Taxes/Fees/Permits 35,328 31,000 57,200 Summer Scholarship 5,653 6,000 6,000 Training/Memberships 5,233 24,320 16,390 Farm 345,667 335,000 325,000
Subtotal 2,044,527 2,158,435 2,267,035
Debt Service 655,750 658,250 658,250 Capital Improvement 204,814 - - Total 2,905,091$ 2,816,685$ 2,925,285$
Net Income for Ranch (1,248,750)$ (1,286,685)$ (1,239,785)$ 15 FY 2024-25 Capital Improvement Program
Facilities
• City Hall HVAC Replacement - $226,000
• $113,000 – Energy Efficiency and Conservation Block Grant • $113,000 – General Fund (50% match)
• City Hall ADA Improvements - $60,000 (CDBG)
• Iglesia Park Court Resurfacing - $30,000
• Vista Park Surfacing - $60,000
• AV Aquatic Center - $275,000
• Wetlands - $20,000
General Fund - $498,000
Grants - 173,000
Total Facilities - $671,000 1116
FY 2024-25 Capital Improvement Program
Streets
• Street Rehab Design - $70,000
• Aliso Creek Rehabilitation - $870,000
• Enterprise to SR 73
• Glenwood Drive Rehabilitation - $1,530,000
• SR73 to Aliso Creek Road
• Curb Ramp ADA Improvements - $250,581
Special Revenue Funds - $2,720,581
1217
FY 2024-25 BUDGET SUMMARY
13 Resources 26,750,319$
Appropriations (Operating) (26,635,935)
Estimated Year-End Surplus (Deficit) 114,384$
Capital Improvement 498,000
Use of Reserves (498,000)
Estimated Beginning General Fund Balance 34,729,639$
Estimated Year-End General Fund Balance 34,346,023$
Estimated Change in Fund Balance (383,616)$
% Change in Fund Balance -1.1%
FY 2024-25 General Fund Budget
18 Fund Balance & Budget Policies
Council Policy Fund Balance
14 • Reserves
• 15% for Emergencies/Catastrophic
Impacts
• Contingencies - Unexpected Shortfalls
or expenses
• Self-Insurance
• Asset Replacement
• 50% of Accumulated Depreciation
• Unassigned Fund Balance
• 25-35% Operating Budget
Estimated Fund Balances
FY 2024-25
General Fund
Non-Spendable: Prepaid 55,000$
Restricted
Assigned to:
Contingencies 3,995,390
Self-Insurance/Benefit Obligations 600,000
Asset Replacement 13,240,006
Emergencies 9,796,643
Unassigned 6,658,984
Total Fund Balance 34,346,023$
19 5-Year Forecast
20 5-Year Revenue Forecast – General Fund
• Revenue Assumptions
• Property Tax - 3%
• Sales Tax - 2-3%
• TESLA - $500K to $750K by 2028-29
• TOT - 1.5%
• Franchise Fees
• 3% to Utilities
• Continual decline in Cable
• City Hall Lease Agreement Expirations
• Recreation - Includes Fee Adjustments
• Licenses & Permits – 1.5%
1621
5-Year Revenue Forecast – General Fund
17 General Fund Source
FY 2024-25
Draft Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
Property Tax 10,179,100$ 10,413,413$ 10,749,339$ 11,191,905$ 11,542,140$ Sales Tax 8,900,000 9,705,962 9,968,230 10,244,202 10,552,988 TOT 1,600,000 1,624,000 1,648,360 1,673,085 1,698,182 Franchise Fees 1,661,670 1,642,633 1,632,498 1,630,095 1,634,437 Recreation 1,685,500 1,709,820 1,773,190 1,776,660 1,780,235 Lic&Permits 1,100,000 1,116,500 1,133,248 1,150,246 1,167,500 Fines & Forfeitures 185,000 185,000 185,000 185,000 185,000 Investments 495,000 250,000 250,000 250,000 250,000 Other 944,049 621,030 633,451 646,120 659,042 Total Resources 26,750,319$ 27,268,358$ 27,973,315$ 28,747,314$ 29,469,524$ Percentage Change 1% 2% 3% 3% 3%
22 5-Year Expenditure Forecast – General Fund
• CPI - Average 3-4%
18 • Salaries/Benefits
• COLAs & Merit Increases
• Health Benefits – 10%
• PERS UAL
• Street Maintenance MOE
• Est. to increase to $612,000 in FY 2026-27
• OCSD
• 4% for FY 2025-26
• New labor Agreements - 5% annually
• Animal Services - 10%
• Building & Code Enforcement
• Renewal in FY 2028 – 3% CPI
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29
126,925$ 145,300$ 161,900$ 175,000$ 210,000$ 23 5-Year Forecast – General Fund
• Expenditures
• Insurance Premiums - 10%
• Utilities - 10%
• Legal Services - CPI 3-4%
• NPDES Permits - 15%
• Election Costs, FY 26-27 & FY 28-29
• Crossing Guards - 8%
1924
Five-Year General Fund Forecast - CIP
20 Facility FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Aliso Viejo Center -$ 420,000$ 40,000$ 75,000$ 115,000$ AV Aquatic Center
IT - 84,000 - - - Public Works 275,000 80,000 195,000 182,500 30,000 AV Aquatic Center Subtotal 275,000$ 164,000$ 195,000$ 182,500$ 30,000$ City Hall
Finance - 35,296 32,525 34,151 35,859 IT - 334,200 124,500 28,000 120,000 Public Works 113,000 3,000 220,000 30,000 - City Hall Subtotal 113,000$ 372,496$ 377,025$ 92,151$ 155,859$ Iglesia Park
IT - 28,000 - - - Public Works 30,000 15,000 85,000 30,000 25,000 Iglesia Park Subtotal 30,000$ 43,000$ 85,000$ 30,000$ 25,000$ AV Ranch
IT - 173,000 - - - Public Works - 161,000 5,000 360,500 656,250 AV Ranch Subtotal -$ 334,000$ 5,000$ 360,500$ 656,250$ Stormwater 20,000$ 22,000$ 24,200$ 26,620$ 29,282$ Vista Park 60,000$ -$ -$ -$ -$ TOTAL CAPITAL NEEDS 498,000$ 1,355,496$ 726,225$ 766,771$ 1,011,391$ 25 Five-Year General Fund Forecast
21 Department
FY 2024-25
Draft Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
Admin Support 4,979,449$ 5,297,933$ 5,624,828$ 5,745,330$ 6,099,115$ Comm Services 3,139,132 3,378,864 3,544,091 3,727,341 3,924,779 Comm Dev. 1,810,826 1,881,946 1,923,993 1,967,011 2,234,005 Economic Dev. 2,326,000 2,383,292 2,437,616 2,493,034 2,549,568 Public Works 1,939,500 2,117,531 2,250,686 2,356,571 2,470,035 Public Safety 11,332,286 12,171,768 12,807,543 13,478,028 14,185,257 City Hall 249,290 273,868 300,829 330,473 363,069 Debt Service 658,050 657,750 656,984 660,725 658,973 Transfers 201,402 223,556 248,147 275,444 305,742 Operating Budget 26,635,935$ 28,386,509$ 29,794,717$ 31,033,956$ 32,790,544$ Capital Improvement 498,000 1,355,496 726,225 766,771 1,011,391 Total Forecast 27,133,935$ 29,742,005$ 30,520,942$ 31,800,727$ 33,801,935$ 7% 5% 4% 6%Operating Percent Change
26 Five-Year General Fund Forecast
22 Summary
FY 2024-25
Draft Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
Total Resources 26,750,319$ 27,268,358$ 27,973,315$ 28,747,314$ 29,469,524$ Expenditures (26,635,935) (28,386,509) (29,794,717) (31,033,956) (32,790,544) Operating Surplus / (Deficit) 114,384 (1,118,151) (1,821,402) (2,286,642) (3,321,020) Capital Improvement (498,000) (1,355,496) (726,225) (766,771) (1,011,391) Total Surplus / (Deficit) (383,616)$ (2,473,647)$ (2,547,627)$ (3,053,413)$ (4,332,411)$ Operating Deficit as % of Revenues 0% 4% 7% 8% 11%
$26.4 $26.8 $27.3 $28.0 $28.7 $29.5
$26.1 $27.1
$29.7 $30.5 $31.8
$33.8
$-
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
FY 23-24
Revised
FY 24-25
Draft
FY 25-26
Forecast
FY 26-27
Forecast
FY 27-28
Forecast
FY 28-29
Forecast
Revenues & Expenditures
(In Millions)
Resources Appropriations
$- $0.4
$2.5 $2.5 $3.1 $4.3
$34.7 $34.3
$31.9
$29.3
$26.3
$21.9
$-
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
FY 23-24
Revised
FY 24-25
Draft
FY 25-26
Forecast
FY 26-27
Forecast
FY 27-28
Forecast
FY 28-29
Forecast
Fund Balance
(In Millions)
Reserves Fund Balance
27 Moving Forward
Long-Term Planning
• Continue to Drawdown on
Reserves
• Development Impact Funds
• Develop Strategic Plan
• Council Goals and Priorities
• Community Input
• Infrastructure Improvements
Financial Planning
• Control Expenditures
• Review all contracts and services
• Review Operations and Identify
Efficiencies
• Freeze vacant positions
• Increase Revenue
• Economic Development
• Cost Recovery
• Grants
• Taxes & Fees
2328
QUESTIONS?
2429
Special Meeting Minutes
CITY OF ALISO VIEJO
CITY COUNCIL MINUTES
SPECIAL MEETING
May 15, 2024, 6:00 P.M.
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
CALL TO ORDER: Mayor Munzing called the Special Meeting of the City Council of the City of Aliso Viejo to order at 6:00 p.m.
ROLL CALL:
PRESENT: MAYOR MIKE MUNZING
MAYOR PRO TEM TIFFANY ACKLEY
COUNCILMEMBER ROSS CHUN
COUNCILMEMBER MAX DUNCAN
COUNCILMEMBER RICHARD W. HURT
ABSENT: NONE
STAFF PRESENT: MITZI ORTIZ, ACTING CITY MANAGER
SCOTT C. SMITH, CITY ATTORNEY
LEKKINA LONG, DEPUTY CITY CLERK
ANN EIFERT, FINANCIAL SERVICES DIRECTOR
SHAUN PELLETIER, PUBLIC WORKS DIRECTOR
LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER
ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
CAPT. ALAN VILLANUEVA, CHIEF OF POLICE SERVICES
STUDY SESSION:
FISCAL YEAR 2024-25 DRAFT ANNUAL BUDGET AND FINANCIAL FORECAST Acting City Manager Mitzi Ortiz introduced Financial Services Director Ann Eifert, who provided an overview. City Attorney Scott Smith, Chief of Police Services Alan Villanueva, and Public Works Director Shaun Pelletier provided additional information. Staff responded to questions regarding revenue estimates, employee merit increases, sales tax subsidy agreements, safety element, law enforcement services, animal control services, crossing guard services, street maintenance, Aliso Viejo Ranch operating costs, Aquatic Center management services, capital improvement projects, wetlands, fund balance policy, and lease agreements. Councilmembers commented on the matter. The City Council directed staff to bring the matter back for further discussion on June 5, 2024. 30
Special Meeting Minutes
ADJOURNMENT: Mayor Munzing adjourned the meeting at 7:05 p.m. to the May 15, 2024 Regular Council Meeting.
Respectfully submitted: Approved by:
________________________ ________________________
LEKKINA LONG MIKE MUNZING
DEPUTY CITY CLERK MAYOR
31
Regular Meeting Minutes
CITY OF ALISO VIEJO
CITY COUNCIL MINUTES
REGULAR MEETING
May 15, 2024, 7:10 PM
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
CALL TO ORDER: Mayor Munzing called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:00 p.m.
ROLL CALL
PRESENT: MAYOR MIKE MUNZING
MAYOR PRO TEM TIFFANY ACKLEY
COUNCILMEMBER ROSS CHUN
COUNCILMEMBER MAX DUNCAN
COUNCILMEMBER RICHARD W. HURT
ABSENT: NONE
STAFF PRESENT: MITZI ORTIZ, ACTING CITY MANAGER
SCOTT SMITH, CITY ATTORNEY
LEKKINA LONG, DEPUTY CITY CLERK
ANN EIFERT, FINANCIAL SERVICES DIRECTOR
SHAUN PELLETIER, PUBLIC WORKS DIRECTOR
SO KIM, COMMUNITY DEVELOPMENT DIRECTOR
ROSE RIVERA, SENIOR PLANNER
LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER
ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
CAPT. ALAN VILLANUEVA, CHIEF OF POLICE SERVICES
PLEDGE OF ALLEGIANCE: Eric Hauber led the pledge of allegiance.
1. SPECIAL PRESENTATIONS:
1.1 PROCLAMATION - DROWNING PREVENTION AWARENESS
Mayor Munzing presented the proclamation to OCFA Battalion Chief Matt Levesque.
Chief Levesque expressed his appreciation and commented on the importance of the designation.
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
None.
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3. COMMUNITY INPUT:
1. Bob Bunyan announced Aliso Viejo Community Foundation fundraiser.
4. CONSENT CALENDAR:
Unless otherwise indicated below, the following pertains to all items on the Consent Calendar.
Motion: Councilmember Chun moved and Councilmember Hurt seconded to approve the recommended actions. Motion carried 5-0.
4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2 APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the May 1, 2024 Special Meeting and the May 1, 2024 Regular Meeting.
4.3 ACCOUNTS PAYABLE
Recommended Action:
1. Ratify accounts payable checks and electronic funds transfers issued on April 10, 2024, in the amount of $5,380.87; and
2. Ratify accounts payable checks and electronic funds transfers issued between April 12, 2024, and April 25, 2024, in the amount of $375,536.93.
4.4 FIRST AMENDMENT TO THE AGREEMENT WITH GREAT SCOTT TREE SERVICES, INC. FOR TREE MAINTENANCE SERVICES
Public Works Director Shaun Pelletier responded to questions regarding a partnership with AVCA for landscaping services. City Attorney Scott Smith and Acting City Manager Mitzi Ortiz provided additional information.
Recommended Action:
1. Approve a first amendment to the agreement with Great Scott Tree Services, Inc. to perform tree maintenance services that renews the agreement for an additional two-year term, increases the total compensation under the agreement by $50,000.00, and amends the contractor compensation rates; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Motion: Councilmember Duncan moved and Councilmember Chun seconded to approve the recommended actions. Motion carried 5-0.
33
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4.5 FIRST AMENDMENT TO THE AGREEMENT WITH NIEVES LANDSCAPE, INC. FOR
LANDSCAPE MAINTENANCE SERVICES
Public Works Director Shaun Pelletier responded to questions regarding a partnership with AVCA for landscaping services. City Attorney Scott Smith and Acting City Manager Mitzi Ortiz provided additional information.
Recommended Action:
1. Approve a first amendment to the agreement with Nieves Landscape, Inc. to perform landscape maintenance services that renews the agreement for an additional one-year term and increases the total compensation under the agreement by $200,000 for a total agreement amount of $890,000; and
2. Authorize the City Manager to execute the first amendment to the agreement.
Motion: Councilmember Duncan moved and Councilmember Chun seconded to approve the recommended actions. Motion carried 5-0.
4.6 THIRD AMENDMENT TO THE AGREEMENT WITH BEAR ELECTRICAL
SOLUTIONS FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
Public Works Director Shaun Pelletier responded to questions regarding scope of services.
Recommended Action:
1. Approve a third amendment to the agreement with Bear Electrical Solutions (BES) to perform traffic signal maintenance services that extends the term five years and increases the total compensation under the agreement by $1,000,000 for a total agreement amount of $2,309,000; and
2. Authorize the City Manager to execute the third amendment to the agreement.
Motion: Councilmember Duncan moved and Councilmember Hurt seconded to approve the recommended actions. Motion carried 5-0.
4.7 AGREEMENT WITH AQUATIC SERVICES, INC. FOR AQUATIC CENTER
EQUIPMENT MAINTENANCE SERVICES
Recommended Action:
1. Award an Agreement to Aquatic Services, Inc. for Aquatic Center Equipment Maintenance Services for an initial term of three years totaling $150,000; and
2. Authorize the City Manager to execute the Agreement for Aquatic Center Equipment Maintenance Services with Aquatic Services, Inc.
4.8 PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO VISUAL FOR
AUDIO/VISUAL HARDWARE COVERAGE AND SUPPORT SERVICES
Recommended Action: Approve and authorize the City Manager to execute a professional services agreement with Western Audio Visual in the amount of $59,000 for a three- year hardware warranty and ongoing system support for audio/visual equipment at the Council Chambers, Aliso Viejo Center, and Aliso Viejo Ranch. 34
Regular Meeting Minutes
5. PUBLIC HEARINGS:
5.1 ZONE CHANGE FOR 1 POLARIS WAY
Acting City Manager Mitzi Ortiz introduced Community Development Director So Kim who provided an overview. Staff and applicant Melinda Masson responded to questions regarding property lines, purpose and scope of the zone change, impacts on neighboring properties, and impact on RHNA numbers. Mayor Munzing opened the public hearing. There were no speakers. Mayor Munzing closed the public hearing.
Recommended Action: Hold a public hearing and introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AMENDING THE ZONING MAP TO ADD “MIXED-USE/RESIDENTIAL OVERLAY” DISTRICT TO THE EXISTING “PROFESSIONAL OFFICE” DISTRICT AT 1 POLARIS WAY AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTIONS 15060 AND 15061.
Motion: Councilmember Hurt moved and Councilmember Duncan seconded to approve the recommended action. Motion carried 5-0.
5.2 CONDITIONAL USE PERMIT FOR A NEW BOWLING ALLEY WITH LIVE
ENTERTAINMENT, A VIDEO GAME ARCADE, AND A RESTAURANT WITH ALCOHOL SERVICE AT 26503 ALISO CREEK ROAD (USE-2023-00028) Acting City Manager Mitzi Ortiz introduced Senior Planner Rose Rivera, who provided an overview. Community Development Director So Kim provided additional information. Staff and applicant, Bowlero Senior Vice President of Design and Development Andres Restrepo, responded to questions regarding the facility, operations, food and beverage offerings, parking, noise impacts, and hours of operation. Mayor Munzing opened the public hearing. There were no speakers. Mayor Munzing closed the public hearing.
Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
2. Adopt Resolution No. 2024-12 approving Conditional Use Permit for a new bowling alley with live entertainment, a video game arcade, and a restaurant with alcohol service at 26503 Aliso Creek Road (USE-2023-00028).
Motion: Councilmember Chun moved and Councilmember Duncan seconded to approve the recommended actions. Motion carried 5-0.
5.3 CONDITIONAL USE PERMIT AND A SITE DEVELOPMENT PERMIT REQUEST FOR
AN INDOOR RECREATIONAL CLIMBING AND FITNESS FACILITY (SENDER ONE) AND TO RAISE A PORTION OF THE ROOF TO 50’ IN HEIGHT AT 26505 ALISO CREEK ROAD (USE-2023-00030/SDP-2023-00010)
35
Regular Meeting Minutes
Acting City Manager Mitzi Ortiz introduced Senior Planner Rose Rivera, who provided an overview. Staff and the applicant’s representative Jennifer Ochoa responded to questions regarding the facility layout, operations, safety precautions, signage, and anticipated opening date. Mayor Munzing opened the public hearing. There were no speakers. Mayor Munzing closed the public hearing.
Recommended Action:
1. Find that the request is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
2. Adopt Resolution No. 2024-13 approving a Conditional Use Permit for an indoor recreational climbing and fitness facility and a Site Development Permit to raise a portion of the roof to 50’ in height at 26505 Aliso Creek Road (USE-2023- 00030/SDP-2023-00010).
Motion: Councilmember Chun moved and Councilmember Hurt seconded to approve the recommended actions. Motion carried 5-0.
6. DISCUSSION:
6.1 ON-STREET PARKING – COLUMBIA AND JOURNEY
Acting City Manager Mitzi Ortiz introduced Public Works Director Shaun Pelletier, who provided an overview. Staff and Compass Bible Church Business Administrator Rick Talcott responded to questions regarding aesthetics, safety, project costs, and parking regulations and enforcement. Mayor Munzing opened for public comment and the following persons provided comment:
1. Bob Bunyan expressed support for the item on behalf of Webb’s Grainworks.
There were no other comments.
Recommended Action:
1. Approve an applicant request to modify the lane configuration on Columbia to allow for on-street parking;
2. Approve a Staff request to modify the lane configuration on Journey to allow for on- street parking;
3. Authorize Staff to finalize parking/lane configuration and complete the work on Columbia; and
4. Authorize Staff to finalize parking/lane configuration and complete the work on Journey.
Motion: Mayor Pro Tem Ackley moved and Councilmember Chun seconded to approve applicant request to modify the lane configuration to allow for on-street parking on Columbia, authorize Staff to finalize parking/lane configuration and complete the work on Columbia, and continue the request to modify lane configuration on Journey to a future date. Motion carried 4-1 with Councilmember Hurt dissenting. 36
Regular Meeting Minutes
6.2 FISCAL YEAR 2023-24 FINANCIAL UPDATE
Acting City Manager Mitzi Ortiz introduced Finance Director Ann Eifert, who provided an overview.
Recommended Action:
1. Receive and file the fiscal year (FY) 2023-24 financial update;
2. Authorize an increase in revenue estimates by $3,645,297 and increase budget appropriations by $2,169,000 to the adopted FY 2023-24 General Fund Budget; and
3. Authorize the additional appropriation of $35,000 in Gas Tax, $48,992 in State Grants, and $139,546 in Integrated Waste Management funds to the FY 2023-24 Budget.
Motion: Mayor Pro Tem Ackley moved and Councilmember Duncan seconded to approve the recommended actions. Motion carried 5-0.
6.3 REQUEST TO AUTHORIZE USE OF CITY LETTERHEAD BY MAYOR MUNZING Mayor Munzing provided an overview. Acting City Manager Mitzi Ortiz responded to questions regarding the staff report preparation. City Council discussion ensued.
Recommended Action: Consider authorizing the use of City letterhead for a letter of opposition to Harm Reduction Institute’s syringe services program application for a program in the City of Santa Ana.
Mayor Munzing withdrew the item from consideration.
7. CITY MANAGER' S REPORT:
Acting City Manager Mitzi Acting City Manager Mitzi Ortiz announced “Learn about the Opioid Crisis, Fentanyl and Naloxone” forum to be held from 6:00 p.m. to 7:30 p.m. on May 16, 2024, at Aliso Viejo Ranch and a Spanish language forum to be held from 6:00 p.m. to 7:30 p.m. on June 4, 2024, at Iglesia Park Community Center.
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
Councilmember Chun
• Attended SCAG Regional Conference & General Assembly
• Attended farewell celebration for Boys & Girls Clubs of Capistrano Valley Executive Director James Littlejohn
• Attended Soka University Peace Festival
• Attended OCFA Fire Ops 101 Training
• Attended OCFA Human Resources Committee meeting
• Attended OCFA Budget and Finance Committee meeting
• Expressed appreciation to Bower & Associates for support of Aliso Viejo Girls Softball 37
Regular Meeting Minutes
Councilmember Duncan: None
Councilmember Hurt:
• Attended SJHTCA Board of Directors Meeting
• Attended OC Mosquito and Vector Control District Board of Trustees Meeting Mayor Pro Tem Ackley: None
Mayor Munzing:
• Attended Crystal Apple Awards Ceremony
• Attended County of Orange City Selection Committee Meeting • Attended Aliso Viejo Chamber of Commerce Networking Breakfast
9. ADJOURNMENT: Mayor Munzing adjourned the meeting at 9:22 p.m. to the regularly scheduled meeting of June 5, 2024.
Respectfully submitted: Approved by:
________________________ ________________________
LEKKINA LONG MIKE MUNZING
DEPUTY CITY CLERK MAYOR
38 City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: So Kim, Community Development Department
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE ZONING DISTRICT FOR 1 POLARIS WAY
Recommended Action:
Conduct a second reading and adopt an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AMENDING THE ZONING MAP TO ADD “MIXED-USE/RESIDENTIAL OVERLAY” DISTRICT TO THE EXISTING “PROFESSIONAL OFFICE” DISTRICT AT 1 POLARIS
WAY AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTIONS 15060 AND 15061.
Fiscal Impact:
None.
Discussion:
On May 16, 2024, the City Council approved the introduction and first reading of the subject Ordinances by a 5-0 vote. The Ordinance is now being presented for its second reading and adoption. If adopted, the Ordinance will take effect 30 days after adoption.
Attachment:
1. Ordinance
39 60367.01100\42144597.4 Page 1 of 4
ORDINANCE NO. 2024-______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO
VIEJO, CALIFORNIA, AMENDING THE ZONING MAP TO ADD “MIXED- USE/RESIDENTIAL OVERLAY” DISTRICT TO THE EXISTING
“PROFESSIONAL OFFICE” DISTRICT AT 1 POLARIS WAY AND
FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER CEQA
GUIDELINES SECTIONS 15060 AND 15061
WHEREAS, the City of Aliso Viejo, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, in 1997 and 1998, the County of Orange approved the development of five office buildings measuring 430,268 square feet in total size at the Polaris Campus; and WHEREAS, on June 1, 2016, the City Council approved Planning Application PA15-030 (SDP/EP), to construct a 42,400 square foot, two-story general office building and a 423 space, 4½ level parking structure with a 7.6% parking reduction at 1 Polaris Way; and WHEREAS, in 2019 and 2020, the City Council granted time extensions to the validity of Planning Application PA15-030, which have since expired as of December 1, 2020; and WHEREAS, on February 29, 2024, Patrick Cox (Applicant) submitted an application to amend the zoning designation of 1 Polaris Way by adding the Mixed-Use/Residential Overlay to the existing Professional Office designation to allow residential use in addition to the existing office use on 1 Polaris Way; and
WHEREAS, on May 15, 2024, the City Council held a duly noticed public hearing at which time all interested persons had the opportunity to appear and be heard on the matter of amending the zoning designation of 1 Polaris Way. Following the public hearing, the City Council introduced (i.e., conducted a first reading of) the Ordinance; and WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW, THEREFORE, the City Council of the City of Aliso Viejo does ordain as follows:
SECTION 1. Incorporation of Recitals. The recitals above are each incorporated by reference and adopted as findings by the City Council.
SECTION 2. CEQA. Based on the entire record before it, the City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in a direct or reasonably foreseeable indirect physical change to the environment and is thus not a “project” under State CEQA Guidelines section 15378. (See State CEQA Guidelines, § 15060(c)(2) and (3).) Alternatively, even if the adoption of the Ordinance did qualify as a project under CEQA, the City Council finds that the Ordinance is exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which provides that a project 40 60367.01100\42144597.4 Page 2 of 4
is exempt from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Adoption of the Ordinance will not have a significant effect on the environment as it does not authorize any construction or development. Any future development on the site will be subject to CEQA and require site specific environmental analysis at that time.
SECTION 3. Zone Change. This Ordinance applies to 1 Polaris Way, amending the zoning designation from Professional Office to Professional Office with Mixed- Use/Residential Overlay.
SECTION 4. Required Findings. In accordance with Section 15.78.040(F) of the Aliso Viejo Municipal Code, the City Council hereby finds as follows:
A. Public Welfare. Approval of the zone change will not create conditions materially detrimental to the public health, safety and general welfare. The zone change, which would permit residential use in addition to non-residential use, is expected to be compatible with the immediate area as the subject site is adjacent to a large multi-family complex on its eastern and southern boundaries. Additionally, the subject site is already developed with a large office building and has access to necessary infrastructure. The zone change simply introduces the possibility of residential development and does not authorize construction. Any future development on the site would require site specific analysis to ensure compatibility and appropriateness.
B. General Plan. The zone change is consistent with the goals, objectives, and policies of the general plan. Specifically, the zone change is consistent with the Housing Element goals and policies that encourage residential development (Policy H-1.2), collaborating to overcome constraints to residential development (Policy H-1.3), and mixed-use neighborhoods that incorporate housing with commercial and business park developments (Policy H-1.5). The zone change allows the integration of residential development within an office complex, a provision that was not previously available, and facilitates housing development.
C. Land Use Compatibility. The zone change is compatible with the zoning and land use on nearby properties. The zone change, which would permit residential use in addition to non-residential use, is expected to be compatible with the immediate area as the subject site is adjacent to a large multi-family complex on its eastern and southern boundaries. Any future development on the site would require site specific analysis to ensure compatibility and appropriateness.
D. Property Suitability. The zone change is suitable for the location, access, visual character and topography of the subject property. The subject site is already developed with necessary infrastructure and well-established access points ensuring ease of transportation and movement. The subject site borders a large multi-family community to the east and south and thus, the introduction of 41 60367.01100\42144597.4 Page 3 of 4
residential use is expected to maintain the character of the larger area. The topography of the subject site is flat and already developed, ensuring that any development or change will be physically feasible.
SECTION 5 . Effective Date. This Ordinance takes effect 30 days following its adoption.
SECTION 6. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would adopt this Ordinance irrespective of the invalidity of any portion thereof.
SECTION 7. City Clerk’s Certification. The City Clerk shall certify the adoption of this Ordinance and post or publish this Ordinance as required by law. The Clerk shall also file a Notice of Exemption immediately following adoption of the Ordinance.
PASSED, APPROVED AND ADOPTED this 5th day of June 2024. __________________________
Mike Munzing
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Scott C. Smith, City Attorney Lauren Torres, Deputy City Clerk 42 60367.01100\42144597.4 Page 4 of 4
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ALISO VIEJO )
I, LAUREN TORRES, Deputy City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that foregoing Ordinance No. 2024-_____ was duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 5th day of June 2024, by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
___________________________
LAUREN TORRES
DEPUTY CITY CLERK
(SEAL)
I hereby certify that the foregoing is the original of Ordinance No. 2024-_____ duly passed and adopted by the Aliso Viejo City Council at its regular meeting held June 5, 2024 and that the Summary of the Ordinance was published on _______, 2024 and _______, 2024 in the Lagun Niguel News.
___________________________
LAUREN TORRES
DEPUTY CITY CLERK
(SEAL)
43 City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services
SUBJECT: ACCOUNTS PAYABLE
Recommended Action:
Ratify accounts payable checks and electronic funds transfers issued between April 26, 2024, and May 9, 2024, in the amount of $1,242,637,31.
Fiscal Impact:
Expenditures in the amount of $1,242,637.31.
Background:
The City issues accounts payable checks on a bi-weekly basis and presents it to City Council for ratification at its next regularly scheduled City Council meeting.
Discussion:
The attached registers containing checks and electronic funds transfers issued between April 26, 2024 through May 9, 2024, for $1,242,637.31, is being presented for ratification.
All payments have been made in compliance with the City’s purchasing policy and procedures. Payments have been reviewed and approved by the appropriate departmental staff. The issued accounts payable checks and electronic funds transfers have been reviewed and deemed in accordance with the fiscal year budget by the Director of Financial Services.
Attachment:
1. Accounts Payable Report
44 Accounts Payable
Description (Item)Vendor Name Amount
101 - GENERAL FUND
MAR'24 LANDSCAPE PLAN REVIEW SERVICES-AVALON BAYRJM DESIGN GROUP INC 680.00 MAR'24 ENG2256/LANDSCAPE PLAN CHECK - #1 KAISERRJM DESIGN GROUP INC 1,523.00 CEQA PROFESSIONAL SERVICESDE NOVO PLANNING GROUP 27,777.05 MAR'24 ALISO CREEK GRADING - R. BRUNELLCHARLES ABBOTT ASSOC INC 918.75 MAR'24 FERREIRA - R. BRUNELLCHARLES ABBOTT ASSOC INC 3,255.00 MAR'24 PERMIT 5074 - R. BRUNELLCHARLES ABBOTT ASSOC INC 813.75 MAR'24 MNWD - R. BRUNELLCHARLES ABBOTT ASSOC INC 446.25 MAR'24 SCE - R. BRUNELLCHARLES ABBOTT ASSOC INC 78.75
MAR'24 COX - R. BRUNELLCHARLES ABBOTT ASSOC INC 105.00
MAR'24 CITY LIGHTS GRADING - R. BRUNELLCHARLES ABBOTT ASSOC INC 367.50 MAR'24 ST MARY'S GRADING - R. BEIMERCHARLES ABBOTT ASSOC INC 870.00 MAR'24 ALISO CREEK GRADING - S. WILSONCHARLES ABBOTT ASSOC INC 95.00 USE-2023-00029_26541 ALISO CREEK RD SUITE A_RICHARRICHARD ZARSKI 6,513.55 43,443.60
CITY COUNCIL
DL 4/16 OCBC ADV TRIP REGISTRATION - RC 3/18-3/19US BANK PURCHASING CARD PROGRAM 950.00 DL 4/16 STATE OF THE 5TH EVENT TICKET - MM 5/26US BANK PURCHASING CARD PROGRAM 100.00 CITY COUNCIL TOTAL: 1,050.00
CITY MANAGER
5/17-11/14/24 LA TIMES SUBSCRIPTIONLOS ANGELES TIMES 338.00 CITY MANAGER TOTAL: 338.00
HUMAN RESOURCES
PC 4/22-4/25/24 MILEAGE - CJPIA HR ACADEMYPATRICIA CANTONWINE 92.73 APR'24-CS/KC/WO/KJ/MW/NS/HT SECURE LIVE SCAN FEESCHARLES C STILL 469.00 PC 4/19 KRISPY KREME-NARCAN TRAINING DONUT(CREDIT)US BANK PURCHASING CARD PROGRAM (29.98) PC 4/18 KRISPY KREME-NARCAN TRAINING - DONUTSUS BANK PURCHASING CARD PROGRAM 112.77 PC 4/18 KRISPY KREME-NARCAN TRAINING - DONUTSUS BANK PURCHASING CARD PROGRAM 112.77 PC 4/18 KRISPY KREME-NARCAN TRAINING DONUT(CREDIT)US BANK PURCHASING CARD PROGRAM (112.77) PC 4/20 CONTAINERSTORE-OFFICE SUPPLIES-WALL FILESUS BANK PURCHASING CARD PROGRAM 70.16 HUMAN RESOURCES TOTAL: 714.68
CITY CLERK
APR'24 LEGAL NOTICESCALIFORNIA NEWSPAPERS PARTNERSHIP 745.50 MO 4/5 HARD ROCK HTL -SD STAY&PRKG CCAC CONF 4/2-5US BANK PURCHASING CARD PROGRAM 671.04 MO 4/2 HARD ROCK HTL - SD PRKG CCAC CONF 4/2-5US BANK PURCHASING CARD PROGRAM 60.00 CITY CLERK TOTAL: 1,476.54
FINANCE
FY23-24 SB90 STATE MANDATE COST-50% CLAIM PROCESSMGT OF AMERICA LLC 675.00 FINANCE TOTAL: 675.00
INFORMATION TECHNOLOGY
APR'24 ACCT#9302 LAB INTERNETCOX COMMUNICATIONS, INC 85.39 APR'24 ENERGOV ELM AND ASSET MGMT SERVICESGO LIVE TECHNOLOGY INC 990.00 IA 3/28 EOC YOUTUBE SUBSCRUS BANK PURCHASING CARD PROGRAM 72.99 IA 4/10 AMAZON - ACCESS CARDSUS BANK PURCHASING CARD PROGRAM 426.14 IA 4/16 ESRI - ONLINE CREDITSUS BANK PURCHASING CARD PROGRAM 360.00 IA 4/10 AMAZON - UPS BATTERY REPLACEMENTSUS BANK PURCHASING CARD PROGRAM 329.70 IA 3/25 MICRO CENTER - MISC BATTERIESUS BANK PURCHASING CARD PROGRAM 496.15 IA 4/16 WAITWHILE SUBSCRIPTIONUS BANK PURCHASING CARD PROGRAM 196.00 IA 4/3 STAPLES - MISC OFFICE SUPPLIESUS BANK PURCHASING CARD PROGRAM 122.03 MAY'24 CH GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 1,994.99 04/23/24-05/22/24 CH 0365 LICENSING & SUPPORTTANGENT COMPUTERS INC 2,999.86 MAY'24 OFFSITE BACKUP STORAGELUNAVI, INC 1,649.49
INFORMATION TECHNOLOGY TOTAL: 9,722.74
NON-DEPARTMENTAL
MAY'24 - RECORDS OFF SITE STORAGECERTIFIED RECORDS MANAGEMENT 519.18 45 Description (Item)Vendor Name Amount
CITY LOGO ENVELOPES - 1000 CTIPROMOTEU.COM INC 444.61
APR'24 VISTA PARK LIGHTING MISC REPAIR PARTSSCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 133.80 FEB-APR'24 RICOH C5200S COPY ROOM PRINTS (3260)RICOH USA 217.23 APR'24 RICOH 2504EX FRONT COUNTER PRINTS (4456)RICOH USA 62.37 FEB-APR'24 RICOH 2504EX SUITE 200 PRINT (2936)RICOH USA 32.10 MAY'24 RICOH RSI CLOUD SUBSCRIPTION (SW1860708)RICOH USA 23.15 MAY'24 CH & STE 200 FIRST AID SUPPLIESCINTAS CORPORATION NO. 2 73.89 APR'24 VISTA PARK LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 1,028.96 03/11/24-04/08/24 METER#1675 89 PLAYA CIR WATER SVMOULTON NIGUEL WATER DIST 54.07 QUADIENT POSTAGE-ADDED 4/24/2024QUADIENT FINANCE USA, INC 500.00 FEB'24-4.13 HRS-PIO/MAYORS OUTREACHKYRSTI NICOLE ASHMALL 371.70 MAR'24-5.15 HRS-PIO/MAYORS OUTREACHKYRSTI NICOLE ASHMALL 463.80 MAY'24-6.12 HRS-PIO GENERALKYRSTI NICOLE ASHMALL 550.80 EM 4/03 HOME DEPOT-VISTA PARK TRELLIS LIGHTS &MISCUS BANK PURCHASING CARD PROGRAM 32.94 EM 4/18 BLISSCW - F150 CAR WASHUS BANK PURCHASING CARD PROGRAM 35.00 4/25 CH BOTTLED WATER SERVICEDS SERVICES OF AMERICA, INC 87.51 APR'24 BANNER REMOVAL - SPRINGVIGICABI INC 1,400.00
KB 4-10 HOME DEPOT-ALARM BATTERY REPLACEMENTUS BANK PURCHASING CARD PROGRAM 56.73 MAY'24 35 PLAYA CIR HOA FEES + $200 LIEN INTENTHARBOR STATION MAINTENANCE 385.00 ACCT#64101 VISTA WATER SVCMOULTON NIGUEL WATER DIST 88.16 2/29/24-5/28/24 POSTAGE MACHINE LEASEQUADIENT LEASING USA INC 590.39 NON-DEPARTMENTAL TOTAL: 7,151.39
C. S. ADMINISTRATION
APR'24 AMAZON - DUM DUMS FOR JAMFEST 2024AMAZON CAPITAL SERVICES INC 29.98 APR'24 AMAZON - BEAN BAG SET FOR JAMFEST 2024AMAZON CAPITAL SERVICES INC 27.72 APR'24 AMAZON - TABLE COVERS FOR JAMFEST 2024AMAZON CAPITAL SERVICES INC 27.46 4/27 JAMFEST PHOTOGRAPHYERIC WINTER 600.00
JB 4/08 IN THE LOCAL MOMS NETWORK-SUMMER CAMP MKTGUS BANK PURCHASING CARD PROGRAM 300.00 JB 4/08 JB COSTCO- SADDLEBACK BOOTHUS BANK PURCHASING CARD PROGRAM 38.98 JB 4/16 CPRS DIST - BROCHURE EXCHANGE REGISTRATIONUS BANK PURCHASING CARD PROGRAM 5.00 JB 4/08 COSTCO- JAMFEST SNACKSUS BANK PURCHASING CARD PROGRAM 35.88 JB 3/24 ALISO COFFEE & DONUT - HIRING FAIRUS BANK PURCHASING CARD PROGRAM 20.00 JB 4/03 WALMART- SENSORY EXPLORATION CRAFTSUS BANK PURCHASING CARD PROGRAM 7.29 JB 4/03 DOLLAR TREE- SENSORY EXPLORATION CRAFTSUS BANK PURCHASING CARD PROGRAM 3.39 JB 4/01 HOBBY LOBBY - EVENT SUPPLIES & DECORUS BANK PURCHASING CARD PROGRAM 344.12 C. S. ADMINISTRATION TOTAL: 1,439.82
IGLESIA PARK
APR'24 IGLESIA LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 6,846.00 IGLESIA PARK TOTAL: 6,846.00
IGLESIA BUILDING
MAY'24 IGLESIA ACCESS CONTROLSONITROL ORANGE COUNTY LLC 109.39 MAR'24 IGLESIA JANITORIAL SUPPLESBRADY INDUSTRIES OF CALIFORNIA LLC 76.16 IGLESIA BUILDING TOTAL: 185.55
IGLESIA PARK COMMUNITY CENTER
MAR'24 ELEMENTARY & TEEN KEYSTONE PROGRAMBOYS & GIRLS CLUB OF CAPISTRANO VALLEY 13,000.00 IGLESIA PARK COMMUNITY CENTER TOTAL: 13,000.00
PLANNING
REF0011663646 - 4/23 PLHA-2ND NOTICE (OC REGISTER)CALIFORNIA NEWSPAPERS PARTNERSHIP 1,077.85 SK 4/12-4/15/24 APA CONFERENCE REIMBSO KIM 252.06
RR 4/12-4/15/24 APA CONFERENCE REIMBROSE RIVERA 920.02
APR'24 AFFORD. HOUSING CONSULTANT SERVICESREBECCA J CAHA 2,562.50 SK 4/15 STONE ARCH - 2024 APA CONFERENCE FOODUS BANK PURCHASING CARD PROGRAM 28.30 SK 4/15 GAI NOI MPLS - 2024 APA CONFERENCE FOODUS BANK PURCHASING CARD PROGRAM 33.04 SK 3/28 DELTA AIR - 2024 APA CONFERENCE R. RIVERAUS BANK PURCHASING CARD PROGRAM 278.20 SK 4/14 JL BUS ENT - 2024 APA CONFERENCE FOODUS BANK PURCHASING CARD PROGRAM 8.56 SK 3/23 APA - ANNUAL LEGISLATIVE UPDATEUS BANK PURCHASING CARD PROGRAM 50.00 SK 4/15 DUNN BROS COFFEE -2024 APA CONFERENCE FOODUS BANK PURCHASING CARD PROGRAM 7.17 SK 3/25 APA - MEMBERSHIP RENEWAL M.DELGADILLOUS BANK PURCHASING CARD PROGRAM 103.77 PLANNING TOTAL: 5,321.47
CODE ENFORCEMENT
SK 4/08 LIFE STORAGE FOR CONFISCATED TACO STANDUS BANK PURCHASING CARD PROGRAM 631.20 CODE ENFORCEMENT TOTAL: 631.20
46 Description (Item)Vendor Name Amount
ENGINEERING (GENERAL)
MAY'24 MURCAL IOT SMARTCOMMAND MONITORING SERVICEMURPHY SWITCH OF CA 450.00 6/23-6/26/2024 ITE ANNUAL MEETING REGISTRATION-QLQUANG LE 675.00 6/23-6/26/2024 ITE ANNUAL MEETING FLIGHT - QLQUANG LE 289.96 MAR'24 NPDESCHARLES ABBOTT ASSOC INC 14,220.00
MAR'24 SOLID WASTECHARLES ABBOTT ASSOC INC 3,547.50
6/23-6/26/2024 ITE ANNUAL MEETING HOTEL - QLQUANG LE 645.47 ENGINEERING (GENERAL) TOTAL: 19,827.93
STREET MAINTENANCE
MAR'24 PUBLIC WORKS CONSULTING SERVICESCHARLES ABBOTT ASSOC INC 3,018.75 EM 4/18 HOME DEPOT - WORK GLOVES AND MISCUS BANK PURCHASING CARD PROGRAM 14.99 STREET MAINTENANCE TOTAL: 3,033.74
LAW ENFORCEMENT-CONTRACT
MAY'24 LAW ENFRCMNT |BODY CAMERAS | IN-CAR VIDEOCOUNTY OF ORANGE 899,962.68 LAW ENFORCEMENT-CONTRACT TOTAL: 899,962.68
LAW ENFORCEMENT-OTHER
RD 3/28 THE TOLL ROADSUS BANK PURCHASING CARD PROGRAM 575.00 RD 4/09 O'REILLY - WIPER BLADES FOR PALS VEHICLEUS BANK PURCHASING CARD PROGRAM 46.53 RD 4/16 COSTCO - DISPATCH MEETING FOOD AND DRINKUS BANK PURCHASING CARD PROGRAM 170.14 RD 4/10 WAL-MART - EMERGENCY POWER SOURCEUS BANK PURCHASING CARD PROGRAM 188.56 DEC'23 RADIO REPAIRCOUNTY OF ORANGE 233.63
LAW ENFORCEMENT-OTHER TOTAL: 1,213.86
EOC
EVACUATION ZONE MAPS FOR PUBLICCLAUDINE JAENICHEN 16,400.00 DL 4/14 LIFE STORAGE - OFFSITE STORAGE #A1554US BANK PURCHASING CARD PROGRAM 290.00 SL 4/03 WAL-MART - HOOKS TO HANG EVAC MAPSUS BANK PURCHASING CARD PROGRAM 20.64 EOC TOTAL: 16,710.64
GENERAL FUND TOTAL: 1,032,744.84
102 - GEN. FD-CITY HALL
NON-DEPARTMENTAL
MAY'24 CITY HALL INTRUSION DETECTIONSONITROL ORANGE COUNTY LLC 383.54 MAY'24 CITY HALL ACCESS CONTROLSONITROL ORANGE COUNTY LLC 609.40 APR'24 CH INTERIOR PLANT MAINTENANCEFOSTERS' GARDENS INC 115.00 APR'24 CH LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 678.00 MAY'24 CH ELEVATOR MAINTENANCETHURSTON ELEVATOR CONCEPTS INC 134.00 04/01/24-04/30/24 METER#16122180 CH GAS SVCTHE GAS COMPANY 463.06 APR'24 ACCT#7189 CH ELECTRICITYSO CAL EDISON 4,558.47
EM 4/18 HOME DEPOT- CH STRECH WRAP FOR PLEXI GLASSUS BANK PURCHASING CARD PROGRAM 53.85 KB 3/22 JOHNSTONE SUPPLY - CH HVAC REPAIRUS BANK PURCHASING CARD PROGRAM 72.35 ACCT#65408/65407/65406 CH WATER SVCMOULTON NIGUEL WATER DIST 608.99 NON-DEPARTMENTAL TOTAL: 7,676.66
GEN. FD-CITY HALL TOTAL: 7,676.66
103 - GF-AV RECREATION SERVICES
PRORATED REFUND_CONTRACT CLASSES_R.SCARDINARAQUEL SCARDINA 17.00
17.00 RECREATION SERVICES
APR'24 CREDIT CARD SERVICE FEES - POSCSG FORTE PAYMENTS, INC 557.96 APR'24 CREDIT CARD SERVICE FEES - WEBCSG FORTE PAYMENTS, INC 4,015.93 3/28 AVR LINEN DRY CLEANINGPRESTIGIOUS CLEANERS LLC 24.19 4/01 AVR LINEN DRY CLEANINGPRESTIGIOUS CLEANERS LLC 299.38 4/07 AVR LINEN DRY CLEANINGPRESTIGIOUS CLEANERS LLC 190.51 APR'24 AMAZON - PHOTO CORNERS RETURNAMAZON CAPITAL SERVICES INC (10.66) MAY'24 AVRANCH ACCESS CONTROLSONITROL ORANGE COUNTY LLC 535.57 MAY'24 AVCENTER AND AVQUATICS ACCESS CONTROLSONITROL ORANGE COUNTY LLC 125.20 APR'24 AVR EVENT SECURITY SERVICESLYONS SECURITY SERVICE IN 2,614.50 FEB'24 TIVOLI LAMPS - FARMCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 86.20 SPRING2024-SPG079/SPG080 GUITAR/UKU-9 PARTICIPANTSRONALD GORMAN 486.00 SPRING2024-SPG129/SPG135 YOGA-9 PARTICIPANTSRUIHONG LI 444.00 SPRING2024-SPG145 BOXING-2 PARTICIPANTSSARA GUTIERREZ 102.00 SPRING2024-SPG112 POETRY-5 PARTICIPANTSKIMBERLY KRANTZ 165.00 47 Description (Item)Vendor Name Amount
SPRING2024-SPG071/SPG113 HULA-8 PARTICIPANTSANGIE DOROTHY ABAD 288.00 SPRING2024-SPG100 KARATE-3 PARTICIPANTSWADORYU USA INC 168.00 SPRING2024-SPG092/SPG090 TENNIS-7 PARTICIPANTSJOHN DAVID ALLEN JR 168.00 SPRING2024-SPG106/SPG061/SPG064 ART-23 PARTICIPANTERNA VAN DYK 759.00 SPRING2024-SPG504/SPG501VOLLEYBALL-10 PARTICIPANTSEDWIN RATLEDGE 270.00 SPRING2024-SPG152 PICKLEBALL-6 PARTICIPANTSL & O ALISO VIEJO, LLC 294.00 SPRING2024-SPG094 SOCCER-5 PARTICIPANTSEPC PLAYTIME 357.00 APR'24 AVR LOCKSMITH SERVICE-DOGGING & MISC KEYSENTRY CONTROL, INC 78.93 APR'24 AVR LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 2,262.67 APR'24 AQUAPONICS MAINT. - FARM POND PUMP PARTSHASA INC 111.78 APR/24 ACCT#6247 AVRSO CAL EDISON 2,676.17
APR'24 ACCT#4551 FARMSO CAL EDISON 364.15
EM 4/05 HOME DEPOT-AVR TOOLS WATER FOUNTAIN & MISCUS BANK PURCHASING CARD PROGRAM 58.15 EM 4/06 MCFADDEN-DALE - AVR PLAQUE BOLTSUS BANK PURCHASING CARD PROGRAM 12.72 IA 4/17 AMAZON - IPAD CASE AVRUS BANK PURCHASING CARD PROGRAM 28.42 MAY'24 AVR GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 665.00 04/23/24-05/22/24 AVR 0365 LICENSING & SUPPORTTANGENT COMPUTERS INC 529.39 JB 4/02 DISCOVERY SCI CTR 6/06-CDC EXCUR DEPOSITUS BANK PURCHASING CARD PROGRAM 150.00 JB 4/08 COSTCO- BREAKROOM SUPPLIESUS BANK PURCHASING CARD PROGRAM 21.54 KB 4/07 O'REILLY'S - AVR LIFT BATTERY CHARGERUS BANK PURCHASING CARD PROGRAM 132.66 KB 4/18 DENAULTS - AVR DOLLY HARDWAREUS BANK PURCHASING CARD PROGRAM 14.40 KB 4/03 HOME DEPOT-AVR DRINKING FOUNTAIN REPAIRUS BANK PURCHASING CARD PROGRAM 43.33 KB 4-04 HOME DEPOT-AVR DRINKING FOUNTAIN REPAIRUS BANK PURCHASING CARD PROGRAM 11.10 KB 4/03HOME DEPOT-FARM SIDE WATER REPAIR-CITY RESPUS BANK PURCHASING CARD PROGRAM 106.27 ACCT#105234/104936/104935/104986 RANCH WATER SVCMOULTON NIGUEL WATER DIST 1,238.70 ACCT#104519-104515 FARM WATER SVCMOULTON NIGUEL WATER DIST 233.58 1/27/24-3/16/24 SKYHAWKS MULTISPORT AVMS PERMITFACILITRON, INC. 86.45 RECREATION SERVICES TOTAL: 20,765.19
GF-AV RECREATION SERVICES TOTAL: 20,782.19
203 - GAS TAX
STREET MAINTENANCE
MAR'23 TRAFFIC SIGNAL MAINTENANCE RESPONSEBEAR ELECTRICAL SOLUTIONS INC 8,421.45 MAR'24 TRAFFIC SIGNAL MAINTENANCE ROUTINEBEAR ELECTRICAL SOLUTIONS INC 3,162.60 APR'24 STREET SWEEPING SERVICESSCA OF CA LLC 8,668.66
APR'24 DATABASE MAINT + 32 TICKETSUNDERGROUND SERVICE ALERT OF SOUTHERN CA 66.00 APR'24 MEDIANS LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 1,586.00 APR'24 ACCT#6377 LS2 ST LIGHTSSO CAL EDISON 1,309.62
APR'24 ACCT#7241 LS1 ST LIGHTSSO CAL EDISON 17,527.24
APR'24 ACCT#8254 TC1 ST LIGHTS ELECTRICITYSO CAL EDISON 3,861.01 EM 3/27 LTG SUP-PACIFIC PARK MEDIAN MONUMENT LIGHTUS BANK PURCHASING CARD PROGRAM 72.62 MAR'24 ST LIGHTS & TRAFFIC CTRLRSSAN DIEGO GAS & ELECTRIC 2,234.92 ACCT#64613/64615/65346 MEDIANS WATER SVCMOULTON NIGUEL WATER DIST 266.37 STREET MAINTENANCE TOTAL: 47,176.49
GAS TAX TOTAL: 47,176.49
215 - PUBLIC SAFETY GRANTS
LAW ENFORCEMENT-OTHER
MAY'24 ECITATIONS|MTRCYCLE REPLCMNT|MOBILE DATACOUNTY OF ORANGE 5,932.50 LAW ENFORCEMENT-OTHER TOTAL: 5,932.50
PUBLIC SAFETY GRANTS TOTAL: 5,932.50
225 - INTEGRATED WASTE MGMT FD
GEN-TECHNOLOGY GRANTS
MAR'24 CAA CONTRACT SERVICES - SB1383CHARLES ABBOTT ASSOC INC 2,107.50 GEN-TECHNOLOGY GRANTS TOTAL: 2,107.50
INTEGRATED WASTE MGMT FD TOTAL: 2,107.50
231 - OTHER GRANTS
OTHER GRANTS
SOLARAPP+TYLER TECHNOLOGIES-INCODE DIVISION 850.00
48 Description (Item)Vendor Name Amount
SOLARAPP+ IMPLEMENTATIONTYLER TECHNOLOGIES-INCODE DIVISION 4,100.00 OTHER GRANTS TOTAL: 4,950.00
OTHER GRANTS TOTAL: 4,950.00
241 - TECHNOLOGY FUND
GEN-TECHNOLOGY GRANTS
FY23-24 SOUTH COUNTY SPORTSZONECITY OF MISSION VIEJO 10,821.75 GEN-TECHNOLOGY GRANTS TOTAL: 10,821.75
TECHNOLOGY FUND TOTAL: 10,821.75
251 - FEDERAL GRANTS
GEN-FEDERAL GRANT
JAN-MAR'24 CDBG PROFESSIONAL SERVICESFAIR HOUSING FOUNDATION 845.13 JAN-MAR '24 CDBG MEALS ON WHEELSAGE WELL SENIOR SERVICES INC 1,535.00 JAN-MAR'24 COVID RELIEF HUNGER & HOMELESS PREVENTSOUTH COUNTY OUTREACH 32,527.65 Q3 FY23-24 CDBG PROF SERVICES-TRANSITIONAL HOUSINGFAMILY ASSISTANCE MINISTRIES 1,397.75 GEN-FEDERAL GRANT TOTAL: 36,305.53
FEDERAL GRANTS TOTAL: 36,305.53
261 - CITY FAC.-AQUATIC CENTER
MAY'24 AQC RETENTION FEESPREMIER AQUATIC SERVICES (1,208.30) -1,208.30
GEN-AQUATIC CENTER
APR'24 AQC RECREATION POOL BACKWASH VALVE REPAIRKNORR SYSTEMS INC 1,568.16 MAY'24 AQC MANAGEMENT FEESPREMIER AQUATIC SERVICES 12,083.00 APR'24 AQC LOCKSMITH SERVICES - ELECTRONIC STRIKEENTRY CONTROL, INC 1,647.09 APR'24 AQC LANDSCAPE MAINTENANCENIEVES LANDSCAPE INC 912.48 04/02/24-05/01/24 MTR#15672349 AQC GAS SVCTHE GAS COMPANY 2,236.46 EM 4/03 HOME DEPOT - AQC PUMP RM CONCRETE WTRPROOFUS BANK PURCHASING CARD PROGRAM 56.06 EM 3/28 HOME DEPOT - AQC GFCI REPLACEMENTUS BANK PURCHASING CARD PROGRAM 56.40 KB 4/05 HOME DEPOT - AQC ELECTRICAL CONNECTIONSUS BANK PURCHASING CARD PROGRAM 12.78 KB 3/27 SCP DISTRIBUTORS - AQC HEATER REPAIRUS BANK PURCHASING CARD PROGRAM 31.38 ACCT#64095/64096 AQC WATER SVCMOULTON NIGUEL WATER DIST 760.22 GEN-AQUATIC CENTER TOTAL: 19,364.03
CITY FAC.-AQUATIC CENTER TOTAL: 18,155.73
311 - STREET IMPROVEMENTS
STREETS & HIGHWAYS
MAR'24 ENTERPRISE REHAB INSPECTION SERVICESCIVIL SOURCE, AN NV5 COMPANY 24,795.40 MAR'24 ENTEPRISE REHAB - GEOTECH SERVICEGMU GEOTECHNICAL INC 19,273.96 APR'24 ENTERPRISE REHAB GEOTECHGMU GEOTECHNICAL INC 5,899.62 STREETS & HIGHWAYS TOTAL: 49,968.98
STREET IMPROVEMENTS TOTAL: 49,968.98
331 - CAPITAL IMPROVEMENTS
CAPITAL IMPROVEMENTS
KB 3/29 FUSECO-ELECT PANEL FUSES (NEW TRANSFORMERUS BANK PURCHASING CARD PROGRAM 179.51 KB 3/28 FUSECO-ELEC PANEL FUSES (NEW TRANSFORMER)US BANK PURCHASING CARD PROGRAM 269.27 KB 4/04 SCP DISTRIBUTORS-NEW PUMPS FROM FLOOD AQCUS BANK PURCHASING CARD PROGRAM 1,221.91 KB 4/01 SCP DISTRIBUTORS-NEW PUMPS FROM FLOOD AQCUS BANK PURCHASING CARD PROGRAM 4,344.45 CAPITAL IMPROVEMENTS TOTAL: 6,015.14
CAPITAL IMPROVEMENTS TOTAL: 6,015.14
GRAND TOTAL: 1,242,637.31
Fund Summary
Payment AmountFund Expense Amount
101 - GENERAL FUND 1,032,744.841,032,744.84
102 - GEN. FD-CITY HALL 7,676.667,676.66
49 Fund Summary
Payment AmountFund Expense Amount
103 - GF-AV RECREATION SERVICES 20,782.1920,782.19
203 - GAS TAX 47,176.4947,176.49
215 - PUBLIC SAFETY GRANTS 5,932.505,932.50
225 - INTEGRATED WASTE MGMT FD 2,107.502,107.50
231 - OTHER GRANTS 4,950.004,950.00
241 - TECHNOLOGY FUND 10,821.7510,821.75
251 - FEDERAL GRANTS 36,305.5336,305.53
261 - CITY FAC.-AQUATIC CENTER 18,155.7318,155.73
311 - STREET IMPROVEMENTS 49,968.9849,968.98
331 - CAPITAL IMPROVEMENTS 6,015.146,015.14
1,242,637.31Grand Total: 1,242,637.31
50 Accounts Payable Payable Dates: 04/26/2024 - 05/09/2024 5/8/2024 5:13:51 PM Page 7 of 9
Report Summary
Fund Summary
Payment AmountFund
101 - GENERAL FUND 1,032,744.84
102 - GEN. FD-CITY HALL 7,676.66
103 - GF-AV RECREATION SERVICES 20,782.19
203 - GAS TAX 47,176.49
215 - PUBLIC SAFETY GRANTS 5,932.50
225 - INTEGRATED WASTE MGMT FD 2,107.50
231 - OTHER GRANTS 4,950.00
241 - TECHNOLOGY FUND 10,821.75
251 - FEDERAL GRANTS 36,305.53
261 - CITY FAC.-AQUATIC CENTER 18,155.73
311 - STREET IMPROVEMENTS 49,968.98
331 - CAPITAL IMPROVEMENTS 6,015.14
1,242,637.31Grand Total:
Account Summary
Payment AmountAccount Number Account Name
101-2602-000 PLANNING DEPOSIT 34,970.60
101-2603-000 ENGINEERING DEPOSIT 8,473.00
101-4-1101-4520-000 MTGS/CONF./TRNG & D… 1,050.00
101-4-1501-4611-000 PUBLICATIONS/REF MAT… 338.00
101-4-1503-4309-000 OTHER CONTRACTUAL S… 469.00
101-4-1503-4520-000 MTGS/CONF./TRNG & D… 175.52
101-4-1503-4601-000 SUPPLIES 70.16
101-4-1601-4303-000 LEGAL NOTICES 745.50
101-4-1601-4520-000 MTGS/CONF./TRNG & D… 731.04
101-4-2501-4301-000 PROFESSIONAL SERVICES 675.00
101-4-3101-4301-000 PROFESSIONAL SERVICES 990.00
101-4-3101-4305-000 TECHNOLOGY SERVICES 2,153.37
101-4-3101-4481-000 COMPUTER EXPENSE 6,457.34
101-4-3101-4601-000 SUPPLIES 122.03
101-4-3501-4301-000 PROFESSIONAL SERVICES 1,386.30
101-4-3501-4421-000 EQUIPMENT RENTAL 807.62
101-4-3501-4431-000 BUILDING & GROUND M… 1,779.66
101-4-3501-4471-000 RENT 519.18
101-4-3501-4512-000 POSTAGE 500.00
101-4-3501-4513-000 PRINTING 562.23
101-4-3501-4517-000 VEHICLE MAINTENANCE 35.00
101-4-3501-4553-000 COMMUNITY BRANDING 1,400.00
101-4-3501-4601-000 SUPPLIES 161.40
101-4-4101-4501-000 ADVERTISING & PROMO… 300.00
101-4-4101-4520-000 MTGS/CONF./TRNG & D… 43.98
101-4-4101-4527-000 REC-CITY SPECIAL EVENTS 1,095.84
101-4-4102-4431-000 BUILDING & GROUND M… 6,846.00
101-4-4103-4431-000 BUILDING & GROUND M… 185.55
101-4-4104-4529-000 REC-YOUTH PROGRAMS 13,000.00
101-4-4401-4309-000 OTHER CONTRACTUAL S… 2,562.50
101-4-4401-4513-000 PRINTING 1,077.85
101-4-4401-4520-000 MTGS/CONF./TRNG & D… 1,577.35
101-4-4401-4521-000 MEMBERSHIP & DUES 103.77
101-4-4403-4761-000 C.S-CODE ENFORCEMENT 631.20
101-4-4501-4520-000 MTGS/CONF/TRNG & D… 1,610.43
101-4-4501-4701-000 NPDES 14,670.00
101-4-4501-4702-000 AB939-SOLID WASTE 3,547.50
101-4-4503-4771-000 C.S-STREET MAINTENAN… 3,033.74
101-4-5101-4308-000 LAW ENFORCEMENT 899,962.68
101-4-5102-4462-000 EQUIP MAINT-800MHZ … 233.63
101-4-5102-4516-000 FUEL 575.00
51 Accounts Payable Payable Dates: 04/26/2024 - 05/09/2024 5/8/2024 5:13:51 PM Page 8 of 9
Account Summary
Payment AmountAccount Number Account Name
101-4-5102-4517-000 VEHICLE MAINTENANCE 46.53
101-4-5102-4520-000 MTGS/CONF./TRNG & D… 170.14
101-4-5102-4612-000 OPERATING SUPPLIES 188.56
101-4-5401-4301-000 PROFESSIONAL SERVICES 16,400.00
101-4-5401-4471-000 RENT 290.00
101-4-5401-4612-000 OPERATING SUPPLIES 20.64
102-4-3501-4411-000 UTILITIES 5,630.52
102-4-3501-4431-000 BUILDING & GROUND M… 2,046.14
103-34161 CONTRACT CLASSES 17.00
103-4-4105-4305-000 TECHNOLOGY SERVICES 1,883.58
103-4-4105-4309-000 OTHER CONTRACTUAL S… 3,587.45
103-4-4105-4411-000 UTILITIES 3,914.87
103-4-4105-4431-000 BUILDING & GROUND M… 5,228.46
103-4-4105-4451-000 FARM OPERATING EXPE… 901.98
103-4-4105-4561-000 TAXES/FEES/PERMITS 4,573.89
103-4-4105-4570-000 CITY CAMP EXPENSE 150.00
103-4-4105-4601-000 SUPPLIES -10.66
103-4-4105-4612-000 OPERATING SUPPLIES 535.62
203-4-4503-4411-000 UTILITIES 25,199.16
203-4-4503-4771-000 C.S-STREET MAINTENAN… 13,308.67
203-4-4503-4772-000 C.S-STREET SWEEPING 8,668.66
215-4-5102-4803-000 PUBLIC SAFETY EQUIPM… 5,932.50
225-4-6141-4309-000 OTHER CONTRACTUAL S… 2,107.50
231-4-6131-4309-000 OTHER CONTRACTUAL S… 4,950.00
241-4-6141-4309-000 OTHER CONTRACTUAL S… 10,821.75
251-4-6151-4309-000 OTHER CONTRACTUAL S… 36,305.53
261-2103-000 RETENTIONS PAYABLE -1,208.30
261-4-6161-7401-000 EQUIPMENT MAINTENA… 1,568.16
261-4-6161-7411-000 UTILITIES 2,996.68
261-4-6161-7421-000 BUILDING & GROUND M… 2,716.19
261-4-6161-7451-000 MANAGEMENT FEES 12,083.00
311-4-8301-5601-000 CONSTRUCTION MANA… 49,968.98
331-4-8701-5910-000 IMPROVEMENTS 6,015.14
Grand Total: 1,242,637.31
Project Account Summary
Payment AmountProject Account Key
**None** 1,102,424.44
10014309 4,950.00
1185910 6,015.14
1285601 49,968.98
9244520 100.00
9264520 950.00
9974570 150.00
CDBGCV4309 32,527.65
ENG 2250 367.50
ENG 2252 1,013.75
ENG 2254 870.00
ENG 2256 1,523.00
ENG 5003 105.00
ENG 5004 446.25
ENG 5005 78.75
ENG 5057 3,255.00
ENG 5074 813.75
SB13834309 2,107.50
SDP-2022-0004 28,457.05
52 Accounts Payable Payable Dates: 04/26/2024 - 05/09/2024 5/8/2024 5:13:51 PM Page 9 of 9
Project Account Summary
Payment AmountProject Account Key
USE-2023-00029 6,513.55
Grand Total: 1,242,637.31
53 City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services/City Treasurer SUBJECT: TREASURER’S STATEMENT – APRIL 2024
Recommended Action:
Receive and file the April 2024 Treasurer’s Statement.
Fiscal Impact:
No Fiscal Impact.
Background:
Per City policy, the Finance Department presents the monthly Treasurer’s Statement for the City Council’s review. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments.
Discussion:
The City’s portfolio consists of investments in Certificates of Deposits, US Treasuries, US Federal Agencies, Corporate Bonds, and Local Agency Investment Fund (LAIF). All funds invested with LAIF are available for withdrawal within 24 hours.
The Treasurer’s Statement provides information regarding the City’s investment portfolio and activity during the reporting month. The City’s investment portfolio is in compliance with all government codes as well as the City’s investment policy. Interest is credited to the City’s bank account monthly and allocated among the City’s funds. The current portfolio provides sufficient cash flow liquidity to meet the upcoming operating expenses and spending requirements for the next 6 months.
Attachment:
1. April 2024 Treasurer’s Statement
54 TREASURER'S MONTHLY CASH STATEMENT
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND 3,910,342.12 $ 3,914,529.00 $ 6,628,974.87 $ - $ 1,195,896.25$ TCRF 73,350.77 $ 73,350.77
GAS TAX FUND 1,132,698.51 $ 104,924.39 125,310.75 1,112,312.15 MEASURE M 1,539,009.45 $ 2,436.00 1,536,573.45 SB1-RMRA 425,036.65 $ 109,412.80 534,449.45 PUBLIC SAFETY GRANTS 307,489.09 $ 488.20 14,648.50 293,328.79 (1) AIR QUALITY IMPRVMNT FD 1,410,368.01$ 1,410,368.01 INTEGRATED WASTE MGMT FD 60,114.56$ 1,150.00 58,964.56 OTHER GRANTS (188,888.35)$ 1,750.00 (190,638.35) TECHNOLOGY GRANT 370,689.53 $ 2,385.11 10,844.98 362,229.66 DEVELOPMENT IMPACT 1, 377,777.33$ 1,377,777.33
FEDERAL GRANTS (87,334.14)$ 15,486.12 (102,820.26) CITY FACILITY - AV CTR 179,758.92 $ 179,758.92 CITY FACILITY - AQUATIC CTR (109,992.57)$ 90,087.28 87,371.07 (107,276.36) STREET IMPROVEMENTS 1,100,936.65$ 53,691.80 1,114,867.55 39,760.90 (2) CAPITAL IMPROVEMENTS 1,928.73 $ 35,628.73 (33,700.00) (2) STORM WATER - $ 612.43 (612.43) (2) COP CAPITAL - $ - (2) COP (2,984.82)$ 2,239.26 (5,224.08) AV RANCH FOUNDATION 100.00 $ 100.00
CFD 2005-01 (1,850.00)$ 785,485.00 788,554.87 (4,919.87) RENEWABLE FARMS 2,699.52 $ 2,699.52
COMMUNITY TRUST 5,562.68 $ 5,562.68
TOTALS 11,506,812.64 $ 5,061,003.58 $ 8,829,875.13 $ - $ 7,737,941.09$ SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT 1,611,396.92 $
INVESTMENTS: LOCAL AG ENCY INVESTMENT FD 6,126,544.17$
TOTAL CASH 7,737,941.09 $
Years to Maturity for April 2024 1.51
Weighted Average Yield for April 2024 3.860%
All investments are placed in accordance with the City of Aliso Viejo's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures.
Other monies held include Cash with Fiscal Agent, Investments, Payroll and AV Center. 41,375,337.41$
Cash With Fiscal Agent COPS/CFD 2005-01 5,132,454.59
Cash With Investment Advisor City Investments 33,410,472.88 AV Center 2,583,044.80
PR Account 246,514.76
Petty Cash 2,850.38
GRAND TOTAL OF CITY FUNDS 49,113,278.50 $
(1) Public Safety Grant includes the MDC and PVS Program Costs budgeted with SLESF funds. (2) Transfers in and out are done on a quarterly basis.
Street Improvements include the Slurry Seal, Traffic Management and Street Improvement Projects.
Capital Improvements include City Hall, AV Ranch, and other city facilities.
Storm Water includes the Dairy Fork and Wood Canyon Emergent Wetland Project.
CITY OF ALISO VIEJO
April 30, 2024
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61 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
CITY OF ALISO VIEJO
DIRECTOR OF FINANCIAL SVCS/ CITY TREAS
12 JOURNEY , #100
ALISO VIEJO, CA 92656
Account Number: 98-30-007
April 2024 Statement
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
4/15/2024 4/12/2024 QRD 1751909 N/A SYSTEM 84,217.52
4/16/2024 4/16/2024 RD 1752294 1712721 ANN EIFERT 800,000.00 4/19/2024 4/19/2024 RD 1752475 1712904 ANN EIFERT 1,000,000.00 4/29/2024 4/25/2024 RW 1752688 1713121 ANN EIFERT -4,000,000.00 Account Summary
Total Deposit: 1,884,217.52 Beginning Balance: 8,242,326.65 Total Withdrawal: -4,000,000.00 Ending Balance: 6,126,544.17 62 April 4.272
March 4.232
February 4.122
January 4.012
December 3.929
November 3.843
LAIF Apportionment Rate(2): 4.30
LAIF Earnings Ratio(2): 0.00011755619077389
LAIF Administrative Cost(1)*: 0.27
PMIA Average Life(1): 226
LAIF Fair Value Factor(1): 0.994191267
PMIA Daily(1): 4.22
PMIA Quarter to Date(1): 4.12
Treasuries
58.24%
Agencies
22.16%
Certificates of
Deposit/Bank Notes
9.23%
Time
Deposits
3.25%
Commercial
Paper
6.47%
Corporate
Bonds
0.43%
Loans
0.22%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 5/8/24
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/24
Chart does not include $2,005,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
3/31/24
$156.5 billion
63 City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Mitzi Ortiz, Acting City Manager
SUBJECT: AGREEMENT FOR FY 2024-25 LAW ENFORCEMENT SERVICES Recommended Action:
Authorize the City Manager to execute the agreement with the County of Orange for FY 2024-25 law enforcement services.
Fiscal Impact:
The cost for the agreement with the County of Orange for FY 2024-25 law enforcement services is $10,810,681; however, the FY 2024-25 budget includes $340,000 in anticipated cost reductions for the freezing of one motor officer position.
Background:
The City of Aliso Viejo has contracted with the County of Orange for the Sheriff-Coroner to provide law enforcement services since 2001. Over the past few years, the City has decreased staffing by ½ an investigator resulting in shared cost and case load with the City of Laguna Woods. The School Resource Officer is a shared annual cost with the City of Laguna Niguel (35% share) and the Supervisors are a shared resource with the Cities of Laguna Hills and Laguna Woods, with each paying a third for four patrol supervisor positions.
Discussion:
Law Enforcement Services Agreement
The cost of the agreement includes equipment costs, overhead, and salary and benefit costs for the staffing levels provided below.
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Staff FY 2023-24 FY 2024-25
Captain 1 1
Administrative Sergeant 1 1
Patrol Sergeants 1.33 1.33
Investigators 1.5 1.5
Patrol Deputies (DSII) 14 14
School Resource Officer .65 .65
Motorcycle Deputies* 2 2
Directed Enforcement Deputy (DSII) 1 1
Sworn Compliment 22.48 22.48
Community Services Officer 2 2
Emergency Manager 1 1
Non-Sworn 3 3
*Contract cost includes 2 motor officer positions, however, 1 position is anticipated to be frozen in FY 2024-25.
Attachments:
1. Agreement
2. Cost Spreadsheet
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AGREEMENT
BETWEEN THE
CITY OF ALISO VIEJO
AND THE
COUNTY OF ORANGE
THIS AGREEMENT is entered into this First day of June 2024, which date is enumerated for purposes of reference only, by and between the CITY OF ALISO VIEJO, hereinafter referred to as “CITY”, and the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as “COUNTY”.
RECITALS:
WHEREAS, CITY wishes to contract with COUNTY for law enforcement services; and
WHEREAS, COUNTY is agreeable to the ren dering of such services, as authorized in Government Code Sections 51301 and 55632, on the terms and conditions hereinafter set forth,
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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TABLE OF CONTENTS
SECTION PAGE
A. TERM…………. ........................................................................................ 3 B. OPTIONAL TERMINATION OR EXTENSION .......................................... 3 C. REGULAR SERVICES BY COUNTY ........................................................ 3 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY ............... 6 E. BODY WORN CAMERA AND IN CAR VIDEO ......................................... 9 F. LICENSING SERVICES BY CITY ........................................................... 10 G. PAYMENT ............................................................................................... 10 H. NOTICES ................................................................................................ 14 I. STATUS OF COUNTY ............................................................................ 14 J. STATE AUDIT ......................................................................................... 15 K. ALTERATION OF TERMS ...................................................................... 15 L. INDEMNIFICATION ................................................................................ 15 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM ............................. 17 N. MOBILE DATA COMPUTERS ................................................................ 19 O. E-CITATION UNITS ................................................................................ 21 P. EQUIPMENT .......................................................................................... 22 SIGNATURE PAGE ....................................................................................... 23 Attachment A: Regular Services by County
Attachment B: City Ordinances
Attachment C: Payment
Attachment D: County Billing Policy
Attachment E: Forfeited and Seized Asset Policy
Attachment F: TVAP Resolution
Attachment G: TVAP Form
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A. TERM:
The term of this Agreement shall c ommence July 1, 2024 and terminate June 30, 2025 unless earlier terminated by either party or extended in the manner set forth herein.
B. OPTIONAL TERMINATION OR EXTENSION:
1. COUNTY or CITY may terminate t his Agreement, without cause, upon one - hundred and eighty (180) days written notice to the other party.
2. If COUNTY and CITY have not entered into a written agreement by June 30, 2025 for COUNTY to provide to CITY, during all or part of the period between July 1, 2025 and June 30, 2026, law enforcement services similar to those specified herein, then SHERIFF, on behalf of COUNTY, and CITY’s Manager, on behalf of CITY, are authorized to execute a written amendment to this Agreement that provi des as follows and does not materially alt er other terms of the Agreement: SHERIFF shall continue to provide to CITY all or a designated part of the law enforcement services specified herein, for a specified time period between July 1, 2025 and August 31, 2025, and CITY shall pay COUNTY the ful l costs of providing such services. Such full costs may be greater than those listed herein for the period July 1, 2024 through June 30, 2025. SHERIFF and CITY Manager shall file copies of any such amendments t o this Agreement with the Clerk of COUNTY’s Board of Supervisors and CITY’s Clerk.
C. REGULAR SERVICES BY COUNTY:
1. COUNTY, through its Sheriff -Coroner and deputies, officers and employees, hereinafter referred to as “SHERIFF”, shall render to CITY law enforcement services as hereinafter provided. Suc h services shall include the enforcement of lawful State statutes and lawful municipal ordinances of CITY other than licensing ordinances.
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C. REGULAR SERVICES BY COUNTY: (Continued)
2. The night, day and evening pa trol and supervisory shifts will be establ ished by SHERIFF. Personnel of each shift may work varying and different times and may be deployed to other shifts when, in the opinion of SHERIFF and CITY Manager, the need arises. Any long -term shift deployment change will be reported to the CITY’s Council.
3. The level of service, other than for licensing, to be provided by the COUNTY for the period July 1, 2024 through June 30, 2025, is set forth in Attachment A.
4. For any service listed in Attachment A of this A greement that is provided to CITY at less than 100% of a full -time SHERIFF position, COUNTY retains the option to terminate such service in the event the other city or cities that contract(s) for the balance of the time of the employee providing the service no longer pay(s) for such service and CI TY does not request the Agreement be amended to provide for payment of 100% of the cost of the employee providing such service. The M aximum Obligation of CITY set forth in Subsection G-2 will be adjusted accordingly.
5. All services contracted for in this Ag reement may not be operational on the precise date specified in this Agreement. In those instances, SHERIFF shall notify CITY Manager of the date or dates such service or services are to be implemented. COUNTY shall reduce the monthly charges to CITY, based on the actual date of implementation of the service or services. Charges shall be reduced on the next monthly billing tendered in a ccordance with Subsection G-3 of this Agreement.
6. During emergencies, such as mut ual aid situations, SHERIFF will attempt t o leave in CITY the Captain in charge of CITY Police Services. If SHERIFF determines that the Captain is needed elsewhere, SHERIFF will notify CITY’s Manager within four (4) hours. SHERIFF will return the Captain to 69291
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C. REGULAR SERVICES BY COUNTY: (Continued)
CITY as soon as possible once the emergency situation is under control.
7. With respect to the licensing ordinances of CITY listed in Attachment B, SHERIFF shall receive applications for CITY licenses pursuan t to said ordinances and complete investig ations relating to such applications. Said investigations shall be forwarded to CITY Manager. COUNTY shall not provide any advisory, administrative, hearing or litigation attorney support or services related to licens ing. COUNTY shall not provide any ad ministrative or investigatory services related to the licensing ordinances listed in Attachment B, except the investigations relating to initial applications for which this subsection provides.
8. With the limitati ons set forth below, SHERIFF, on behalf of COUNTY, and CITY Manager, on behalf of CITY, are authorized to execute written amendments to this Agreement to increase or decrease the level of service set forth in Attachment A, when SHERIFF and CITY Manager mutually agree that such increase or decrease in the level of service is appropriate. Any such amendment to the Agreement shall concomitantly increase or decrease the cost of services payable by CITY set forth in Attachment C, and the Maximum Obligation of CITY set forth in Subsection G-2, in accordance with the current year’s COUNTY law enforcement cost study. SHERIFF and CITY Manager shall file copies of any such amendments to this Agreement with the Clerk of COUNTY’s Board of Supervisors and CITY’s Clerk. Except for costs related to Sections G -4a and G -4b, changes to this Agreement executed by SHERIFF and CITY Manager may not, in the aggregate, increase or decrease the cost of services payable by CITY by more than one percent (1%) of the total cost origina lly set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2.
Except for changes under Sections G-4a and G-4b, prior approval by 70292
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C. REGULAR SERVICES BY COUNTY: (Continued)
COUNTY’s Board of Supervisors and CITY’s Council is required before execution of any amendm ent that brings the aggregate total of changes in costs payable by CITY to more than one percent (1%) of the total cost originally set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2 of this Agreement.
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:
1. Enhanced services for events on CITY property. At the request of CITY, through its City Manager, SHERIFF may provide enhanced law enforcement services for functions, such as community ev ents, conducted on property that is o wned, leased or operated by CITY. SHERIFF shall determine personnel and equipment needed for such enhanced services. To the extent the services provided at such events are at a level greater than that specified in Attachment A of this Agreement, CITY sha ll reimburse COUNTY for such additional services, at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these enhanced services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event.
2. Supplemental services for occasional events operated by private individuals and entities on non -CITY property. At the reque st of CITY, through its City Manager, and within the limitations set forth in this Subsection D-2, SHERIFF may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by private individuals or private e ntities on non -CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if SHERIFF is able to do so without reducing the normal and regular 71293
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued) ongoing services that SHERIFF otherwise would provide to CITY pursuant to this Agreement. Such supplemental services shall be provided only by regularly appointed full -time peace officers, at rates of pay gov erned by a Memorandum of Understanding between C OUNTY and the bargaining unit representing the peace officers providing the services. Such supplemental services shall include only law enforcement duties and shall not include services authorized to be provided by a private patrol operator, as defined in Section 7582.1 of the Business and Professions Code. Law enforcement support functions, including, but not limited to, clerical functions and fore nsic science services, may be performed by non -peace officer personnel if the services do not involve patrol or keeping the peace and are incidental to the provision of law enforcement services. CITY shall reimburse COUNTY its full, actual costs of providing such supplementa l services at an amount computed by SHERIF F, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event.
3. Supplemental services for events operated by public entities on non -CITY property. At the request of CITY, through its City Manager, and within the limitations set forth in this S ubsection D-3, SHERIF F may provide supplemental l aw enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by public entities on non-CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if SHERIFF is able to do so without reducing services that SHERIFF otherwise would provide to CITY pursuant to this Agreement. CITY shall reimburse COUNTY its full, actual costs of 72294
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued) providing such supplemental services at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY se t forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event.
4. Notwithstanding the foregoing, CITY, through its permit process, may utilize the services of SHERIFF at events, for which CITY issues permits, that are operated by private individuals or entities or public entities. SHERIFF shall determine personnel and equi pment needed for said events. If said events are in addition to the level of services listed in Attachment A of this Agreement, CITY shall reimburse COUNTY for such additional services at an amount computed by SHERIFF, based upon the current year’s COUNTY law enforcement cost study. The cost of these services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after said services are rendered.
5. In accordance with Government Code Section 51350, COUNTY has adopted Board Resolution 89 -1160 which identifies Countywide services, including but not limited to helicopter re sponse. SHERIFF through this contract provides enhanced helicopter response services. The cost of enhanced helicopter response services is included in the cost of services set forth in Attachment C and in the Maximum Obligation of CITY set forth in Subsection G-2. COUNTY shall not charge any additional amounts for enhanced helicopter services after the cost o f services set forth in Attachment C and in the Maximum Obligation set forth in Subsection G -2 has been established without written notification to the CITY.
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E. BODY WORN CAMERA AND IN CAR VIDEO:
1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide , body worn cameras (hereinafter called “BWC”) that will be worn by SHERIFF’S personnel and In Car Video (her einafter called “ICV”) that will be mounted in vehicles designated by SHERIFF for use within CITY service area.
2. SHERIFF has the exclusive right to use said BWC and ICV for law enforcement services related to this Agreement.
3. CITY shall pay COUNTY the ful l costs to COUNTY of a) the acquisition of BWC and the acquisition and installation of ICV and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for r eplacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of BWC and ICV, are included in the costs set forth in Attachment C and the Maximum Obligation of CI TY set forth in Subsection G-2 of this Agreement unless.
4. If, following the initial acquisition of BWC and ICV referenced above, CITY requires BWC and ICV for additional SHERIFF’S p ersonnel or vehicles designated for use in the CITY service area, COUNTY will purchase said additional BWC and ICV . Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition of additional BWC and the full cost of acquisition and installation of additional ICV , and b) the full recurring costs for said BWC and ICV , as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete. Sa id costs related to additional BWC and ICV are not included in, and are in addition to, the costs set forth in Attachment C 74296
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E. BODY WORN CAMERA AND IN CAR VIDEO: (Continued)
and the Maximum Obligation of CITY set forth in Subsection G -2 of this Agreement.
5. COUNTY will replace and/or upgrade BWC and ICV as needed. The costs of replacing/upgrading BWC and ICV shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing. CITY shall not be charged any addition al charge to replace or upgrade BWC and ICV.
F. LICENSING SERVICES BY CITY:
Upon receipt from COUNTY of investigations of applications for licenses referred to in Subsection C -7 of this Agreement, CITY Manager shall determine whether to grant or deny the licen ses and will issue the licenses or notify the applicants of denial. CITY shall provide all attorney services related to the granting, denial, revocation and administration of said licenses and the enforcement of CITY ordinances pertaining to said licenses.
G. PAYMENT:
1. Pursuant to Government Code Se ction 51350, CITY agrees to pay to COUNTY the full costs of performing the services mutually agreed upon in this Agreement. The costs of services include salaries, wages, benefits, mileage, services, supplies, equi pment, and divisional, departmental and COUNTY General overhead.
2. Unless the level of service set forth in Attachment A is increased or decreased pursuant to mutual agreement of the parties, or CITY is required to pay for increases as set forth in Subsection G-4, the Maximum Obligation of CITY for full cost of services , other than Licensing Services, set forth in Attachment A of this Agreement, to be provided by the COUNTY for the period July 1, 2024 through June 30, 2025, shall be $10,810,681 as set forth in Attachment C.
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G. PAYMENT: (Continued)
The overtime costs included in the Agreement are only an estimate.
SHERIFF shall notify CITY of actual overtime worked during each fiscal year.
If actual overtime worked is above or below budgeted amounts, billings will be adjusted accordingly at the end of the fiscal year. Actual overtime costs may exceed CITY’s Maximum Obligation.
3. COUNTY shall invoice CITY monthly. During the period July 1, 2024 through June 30, 2025, said invoices will require payment by CITY of one- twelfth (1/12) of the Maximum Ob ligation of CITY set forth in Subsection G -2 of this Agreement, as said Maximum Obligation may have been increased or decreased pursuant to mutual agreement of the parties. In addition, if a determination is made that increases described in Subsection G -4 must be paid, COUNTY thereafter shall include the pro -rata charges for such increases in its monthly invoices to CITY for the balance of the period between July 1, 2024 and June 30, 2025.
4a. At the time this Agreement is executed, there may be unresolved issues pertaining to potential changes in salaries and benefits for COUNTY employees. The cost s of such potential changes are not included in the Fiscal Year 2024-25 costs set forth in Attachment C nor in the Fiscal Year 2024-25 Maximum Obligation o f City set forth in Subsection G -2 of this Agreement. If the changes result in the COUNTY incur ring or becom ing obligated to pay for increase d costs for or on account of personnel whose costs a re included in the calculations of costs charged to CITY hereu nder, CITY shall pay COUNTY, in addition to the Maximum Obligation set forth in Subsection G -2 of this Agreement, the full costs of said increases to the extent such increases are attributable to work performed by such personnel after July 1, 2024, and CI TY’s Maximum Obligation hereunder shall be deemed to have increased accordingly. CITY shall pay COUNTY in full for 76298
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G. PAYMENT: (Continued)
such increases on a pro -rata basis over the portion o f the period between July 1, 2024 and June 30, 2025 remaining after COUNTY notifies CITY that increases are payable. If the
changes result in the COUNTY incurring or becoming obligated to pay for decreased costs for or on account of personnel whose costs are included in the calculations of costs charged to CITY h ereunder, COUNTY shall reduce the amount owed by the CITY to the extent such decreases are attributable to work performed by such personnel during the period July 1, 2024 through June 30, 2025, and CITY’s Maximum Obligation hereunder shall be deemed to have decreased accordingly. COUNTY shall reduce required payment by CITY in full for such decreases on a pro -rata basis over the portion of the period between July 1, 2024 and June 30, 2025 remaining after COUNTY notifies CITY that the Maximum Obligation has decreased. 4b. If CITY is required to pay for increases as set forth in Subsection G-4a above, COUNTY, at the request of CITY, will thereafter reduce the level of service to be provided to CITY as set forth in Attachment A of this Agreement to a level that will make the Maximum Obligation of CITY hereunder for the period July 1, 2024 through June 30, 2025 an amount specified by CITY that is equivalent to or higher or lower than the Maximum Obligation set forth in Subsection G -2 for said period at the time this Agreement originally was executed. The purpose of such adjustment of service levels will be to give CITY the option of keeping its Maximum Obligation hereunder at the pre-increase level or at any other higher or lower level specified by CITY. In the event of such reduction in level of service and adjustment of costs, the parties shall execute an ame ndment to this Agreement so providing , pursuant to Subsection C -8. Decisions about how to reduce the level of service provided to CITY shall be made by SHERIFF 77299
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G. PAYMENT: (Continued)
with the approval of CITY.
5. CITY shall pay COUNTY in accordance with COUNTY Board of Supervisors’ approved County Billing Policy, Attachment D. Payments made electronically via a credit card or through a banking sys tem that charges Merchant Fees, Service Fees, or any other Fees shall be the responsibility of the City. If the County is charged any of the before mentioned fees. The City shall be responsible for payment of these fees to the County.
6. COUNTY shall charg e CITY late payment penalties in accordance with County Billing Policy.
7. As payment for the Licensing Services described in Subsection C -7 of this Agreement, COUNTY shall retain all fees paid by applicants for licenses pursuant to CITY ordinances listed in Attachment B hereto. Retention of said fees by COUNTY shall constitute payment in full to COUNTY for costs incurred by COUNTY in performing the functions related to licensing described in Subsection C -7; provided, however, that if any of said fees are waived or reduced by CITY, CITY shall pay to COUNTY the difference between the amount of fees retained by COUNTY and the fees that were set forth in the ordinances listed in Attachment B at the time this Agreement was executed. If CITY increases the fee s chedule for the licensing ordinances set forth in Attachment B, either party shall have the right to seek amendment of this Agreement with respect to the division of th e increased fees between CITY and COUNTY.
8. Fees generated or col lected by SHERIFF cont ract personnel for copying of documents related to the services provided in this Ag reement will be at COUNTY established rates and will be credited to CITY on an annual basis.
9. Narcotic asset forfeitures will be handled pursuant to Attachment E. //
78300
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H. NOTICES:
1. Except for the notices provided for in Subsection 2 of this Section, all notices authorized or required by this Agreement shall be effective when written and deposited in the United States mail, first class postage prepaid and addressed as follows:
CITY: ATTN: CITY MANAGER
12 JOURNEY, SUITE #100
ALISO VIEJO, CA 92656 – 5335
//
COUNTY: ATTN: LAW ENFORCEMENT CONTRACT MANAGER
SHERIFF-CORONER DEPARTMENT
320 NORTH FLOWER STREET, SUITE 108
SANTA ANA, CA 92703
2. Termination notices shall be effective when written and deposited in the United States mail, certified, return receipt requested and addressed as above.
I. STATUS OF COUNTY:
COUNTY is, and at all tim es shall be deemed to be, an independent contractor.
Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and age nt, between CITY and COUNTY or any of COUNTY’s agents or employees. COUNTY and its SHERIFF shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by COUNTY pursuant to this Agreement. COUNTY, its agents and employees shall not be en titled to any rights or privileges of CITY employees and shall not be considered in any manner to be CITY employees.
//
//
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J. STATE AUDIT:
Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be subject to examination and audit by the State Auditor for a period of three (3) years after final payment by CITY to COUNTY under this Agreement. CITY and COUNTY shall retain all records relating to the performance of this Agreement for said three-year period, except that those records pertaining to any audit t hen in progress, or to any claims or litigation, shall be retained beyond said three - year period, until final resolution of said audit, claim or litigation.
K. ALTERATION OF TERMS:
This Agreement is comprised of this documents and Attachments A through G, which are attached hereto and incorporated -herein by reference. This Agreement fully expresses all understanding of CITY and COUNTY with respect to the subject matter of this Agreement and shall constitute the total Agre ement between the parties for these purposes. No addition to, or alteration of, the terms of this Agreement, unless expressly provided herein, shall be valid unless made in writing, formally approved and executed by duly authorized agents of both parties.
L. INDEMNIFICATION:
1. COUNTY, its officers, agents, employees, subcontractors and independen t contractors shall not be deemed to have assumed any liability for the negligence or any other act or omission of CITY or any of its officers, agents, employees, subcontractors or independent contractors, or for any dangerous or defective condition of any public street , work or property of CITY, or for any illegality or unconstitutionality of CITY’s municipal ordinances. CITY shall indemnify and hold harmless COUNTY, and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon the condition of any public street, work or property of CITY, or upon 80302
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L. INDEMNIFICATION: (Continued)
the illegality or unconstitutionality of any municipal ordinance of CITY that SHERIFF has e nforced, or upon any act or omission of CITY, or its elected and appointed officials, officers, agents, em ployees, subcontractors or independent contractors related to this Agreement, including, but not limited to, any act or omission related to the maintenance or condition of any vehicle or motorcycle that is owned or possessed by CITY and used by COUNTY personnel in the performance of this Agreement, for property damage, bodily injury or death or any other element of d amage of any kind or nature, and CITY shall defend at its expense including attorney fees, and with counsel approved in writing by COUNTY, COUNTY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based upon or asserted upon such condition of public street , work or property, or illegality or unconstitutionality of a mun icipal ordinance, or alleged acts or omissions. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent ac tive negligence of either party, CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.
2. COUNTY shall indemnify and hold harmless CITY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contr actors from any claim , demand or liability whatsoever based or asserted upo n any act or omission of COUNTY or its ele cted and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and COUNTY shall defend, at it s expense, including attorney fees, and with counsel approved in writing by CITY, CITY and its elected and appointed 81303
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L. INDEMNIFICATION: (Continued)
officials, officers, agents, employees , subcontract ors and independent contractors in any legal action or claim of any kind based or asserted upon such alleged acts or omissions.
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM:
1. COUNTY has established a Traffic Violator Apprehension Program [“the Program”], which is operated by SHERIFF, and is designed to reduce vehicle accidents caused by unlicensed drivers and drivers whose licenses are suspended and to educate the public about the requirements of the Vehicle Code and related safety issues with regard to driver licensing, vehicle registration, vehicle operation, and vehicle parking. The Program operates throughout the unincorporated areas of the COUNTY and in the cities that contract with COUNTY for SHERIFF’s law enforcement services, without regard to jurisdictional boundaries, because an area -wide approach to reduction of traffic accidents and driver education is most effective in preventing traffic accidents. In order for CITY to participate i n the Program, CITY has adopted fees pursuant to Vehicle Code S ection 22850.5, in the same amount as approved by COUNTY, as set forth in the resolution that is Attachment F [hereinafter called a “TVAP resolution”], and has directed that the revenue from such fee be used for the Program. CITY’s participation in the Program may be terminated at any time b y rescission or a mendment of its TVAP resolution. In the event CITY 1) amends said TVAP resolution, or rescinds said TVAP resolution and adopts a new resolution TVAP p ertaining to the above-referenced fees and the Program, and 2) remains a participant in the Program thereafter, CITY’s Manager, on behalf of CITY, and SHERIFF, on behalf of COUNTY, have authority to execute an amendment of this Agreement to substitute CITY’s amended or new TVAP resolution for Attachment F to the Agreement, as long as said amendment to this 82304
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
Agreement does not materially change any other provision of this Agreement. As COUNTY updates its fees for the program periodically.
COUNTY will provid e written notice to CITY of the updated fees. CITY’S participation in the Program will terminate if CITY determines not to adopt the updated fees for the Program.
2. COUNTY will make available for review, at the request of CITY, all financial data related to the Program as may be requested by CITY.
3. Fee revenue generated by COUNTY and participating cities will be used to fund the following positions, which will be assigned to the Program:
• Ten one hundredths of one (0.10) Sergeant
(8 hours per two-week pay period)
• One (1) Staff Specialist
(80 hours per two-week pay period)
• One (1) Office Specialist
(80 hours per two-week pay period)
4. Fee revenue generated by CITY may b e used to reimburse CITY for expenditures for equipment and/or supplies directly in support of the Program. In order for a n expenditure for equipment and/or supplies to be eligible for reimbursement, CITY shall submit a request for and obtain pre - approval of the expenditure by using the form as shown in Attachment G.
The request shall be submitted within the budget schedule established by SHERIFF. SHERIFF shall approve the expenditure only if both of the following condi tions are satisfied: 1) there are sufficient Program funds, attributable to revenue generated by CITY’s fee, to pay for the requested purchase, and 2) CITY wi ll use the equipment and/or supplies, during their entire useful life, only for purposes authorized by its TVAP resolution in effect at the time of purchase. In the event that CITY terminates its participation in 83305
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
the Program, CITY agrees that the equipment purchased by CITY and reimbursed by Program funds will continue to be used, during the remainder of its useful life, exclusively for the purposes authorized by CITY’s TVAP resolution in effect at the time of purchase.
5. In the event the fees adopted by COUNTY, CITY and other participating jurisdictions are not adequate to continue operation of the Program at the level at which it operated previously, COUNTY, at the option of CITY, will reduce the level of Program service to be provided to CITY or will continue to provide the existing level of Program services. COUNTY will charge CITY the cost of any Program operations that exceed the revenue generated by fees.
Such charges shall be in addition to th e Maximum Obligation of CITY set forth in Subsection G -2 of this Agreement. The amount of any revenue shortfall charged to CITY will be determined, at the time the revenue shortfall is experienced, according to CITY’s share of Program services rendered. In the event of a reduction in level of Program service, termination of Program service or adjustm ent of costs, the parties shall execute an amendment to this Agreement so providing. Decisions about how to reduce the level of Program service provided to C ITY shall be made by SHERIFF with the approval of CITY.
N. MOBILE DATA COMPUTERS:
1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide, mobile data computers (hereinafter called “MDCs”) that are or will be mounted in patrol vehicles and motorcycles, designated by COUNTY for use within CITY limits.
2. SHERIFF has the exclusive right to use said MDCs for law enforcement services related to this Agreement.
//
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N. MOBILE DATA COMPUTERS: (Continued)
3. CITY shall pay COUNTY the full costs to COUNTY of a) the ac quisition and installation of MDCs that are or will be mounted in patrol vehicles and motorcycles assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and u pgrade of such MDC’s when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of MDCs, are included in the costs set for th in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs.
4. If, following the initial acquisition of MDCs referenced above, CITY requires MDCs for additional patrol cars o r motorcycles designated for use in the CITY, or for CITY’s Emergency Operations Center, COUNTY will purchase said additional MDCs. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition and installation of said additional MDCs, and b) the full recurring costs for said MDCs, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete. Said costs rel ated to additional MDCs are not included in, and are in addition to, the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G -2 of this Agreement.
5. COUNTY will replace and/or upgrade MDCs as needed. The costs of replacing/upgrading MDCs shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing. CITY shall not be charged any additional charge to replace or upgrade MDCs.
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O. E-CITATION UNITS:
1. As part of the law enf orcement services to be provided to CITY, COUNTY has provided, or will provide, E-Citation units designated by COUNTY for use within CITY limits.
2. SHERIFF has the exclusive right to use said E -Citation units for law enforcement services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of E-Citation units that are assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenanc e and contributions to a fund for replacement and upgrade of such E -Citation units when they become functionally or technologically obsolete.
The costs to be paid by CITY for recur ring costs, including maintenance and replacement/upgrade of E-Citation units, are included in the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless.
4. If, following the initial acquisition of E -Citation units referenced above, CITY requires additional E-Citation units designated for use in CITY, COUNTY will purchase said additional E -Citation units. Upon dem and by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition of said additional E-Citation units, and b) the full recurring costs for said E -Citation units, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such E -Citation units when they become functionally or technologically obsolete. Said costs related to additional E-Citation units are not included in, and are in addition to, the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
//
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O. E-CITATION UNITS: (Continued)
5. COUNTY will replace and/or upgrade E -Citation units as needed. The costs of repla cing/upgrading E -Citation units shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing. CITY shall not be charged any additional charge to replace or upgrade E-Citation units.
P. EQUIPMENT:
1. As part of the law enforcement services to be provided to CITY, COUNTY shall purchase motorcycles and radios that meet certain law enforcement standards as determined by the COUNTY (hereinafter “Equipment”).
2. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of Equipment and b) recurring costs. c) the costs of maintenance d) replacement and upgrade of such Equipment when they become functionally or technologically obsolete. as deemed necessar y by COUNTY . The costs to be paid by CITY are included in the costs set forth in Attach ment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
3. The Equipment purchased by the COUNTY for services to the CITY shall be the property of the County.
4. Radios and motorcycles previously purchased by the CITY for COUNTY law enforcement services to the CITY shall be the property of and maintained by the CITY. Notwithstanding Section L of this Agreement, COUNTY shall be responsible to CITY for any damage to CITY radios and motorcycles caused by COUNTY’s act or omission.
//
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IN WITNESS WHEREOF, the parties have executed the AGREEMENT in the County of Orange, State of California.
DATED:_________________________
CITY OF ALISO VIEJO
ATTEST:______________________
City Clerk
BY:_____________________________
Mayor
APPROVED AS TO FORM:
BY:_____________________________
City Attorney
----------------------------------------------------------------------------------------------------------------
DATED:________________________
COUNTY OF ORANGE
BY:__________________________________
Chairman of the Board of Supervisors
County of Orange, California
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
Attest:
_______________________________
Robin Stieler
Clerk of the Board
County of Orange, California APPROVED AS TO FORM:
Office of the County Counsel
County of Orange, California
BY:____________________________
Deputy
DATED:________________________
5/17/2024
88310
ATTACHMENT A
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Captain 1.00
SUPERVISION:
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period Sergeant Patrol 1.00 80 hrs./ per two wk. pay period
Sergeant (shared) Patrol 0.33 26.40 hrs./ per two wk. pay period INVESTIGATION SERVICES:
Investigator 1.00 80 hrs./ per two wk. pay period
Investigator (shared) 0.50 40 hrs./ per two wk. pay period PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II -Patrol Patrol 15.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II -Motor Traffic 2.00 each, 80 hrs./ per two wk. pay period ADDITIONAL SERVICES:
Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II (shared) School Resource Officer 0.65 52 hrs./ per two wk. pay period Sr. Emerg. Mgmt. Prog. Coord. 1.00 80 hrs./ per two wk. pay period TOTAL 25.48
* Deployment to be determined by SHERIFF in cooperation with CITY Manager REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 5.02%
Investigator Traffic 1.00 5.02%
Deputy Sheriff II Traffic 3.00 5.02%
Investigative Assistant Traffic 2.00 5.02%
Office Specialist Traffic 1.00 5.02%
AUTO THEFT:
Sergeant Auto Theft 0.30 5.08%
Investigator Auto Theft 2.00 5.08%
Investigative Assistant Auto Theft 1.00 5.08%
Office Specialist Auto Theft 1.00 5.08%
DET:
Sergeant DET 1.00 7.03%
Investigator DET 1.00 7.03%
COURTS:
Investigative Assistant Courts 2.00 7.92%
MOTORCYCLE (shared Supervision):
Sergeant Motorcycle Supervision 1.00 7.55%
TOTAL 16.90
"REGULAR SERVICES BY COUNTY"
(Subsection C-3)
CITY OF ALISO VIEJO
ORANGE COUNTY SHERIFF-CORONER
FY 2024-25 LAW ENFORCEMENT CONTRACT
05/09/17
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ATTACHMENT B
CITY OF ALISO VIEJO
ORDINANCE NO. 2010-126
LICENSING
ADULT BUSINESS ENTERTAINER PERMIT INCLUDES DANCE INSTRUCTOR (NUDE), DANCE STUDIO (NUDE), FIGURE MODEL (NUDE), FIGURE MODEL
STUDIO (NUDE), INTERLOCUTRIX (NUDE), INTRODUCTORY SERVICE, AND
RAP SESSION (NUDE)
BINGO GAME
CANVASSER/SOLICITOR
ESCORT SERVICES
JUNK COLLECTOR
JUNK DEALER
MASSAGE ESTABLISHMENT (Includes FBI fees)
MASSAGE PRACTITIONER/TECHNICIAN (Includes FBI fees)
PEDDLER
POOL ROOM
PUBLIC DANCE
RETAIL SALE OF FIREARMS/GUN DEALER
SECONDHAND DEALER (PAWNBROKER)
SECURITY SYSTEM
TAXICAB STAND
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ATTACHMENT C
COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2):
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Captain 1.00 511,432$ 511,432$
SUPERVISION:
Sergeant Administrative 1.00 406,174$ 406,174$ Sergeant Patrol 1.00 406,174$ 406,174$
Sergeant (shared) Patrol 0.33 406,174$ 134,037$ INVESTIGATION SERVICES:
Investigator 1.00 389,169$ 389,169$
Investigator (shared) 0.50 389,169$ 194,585$ PATROL AND TRAFFIC SERVICES:
Deputy Sheriff II -Patrol Patrol 15.00 332,009$ 4,980,135$ Deputy Sheriff II -Motor Traffic 2.00 342,744$ 685,488$ ADDITIONAL SERVICES:
Community Services Officer Parking Control 2.00 150,063$ 300,126$ Deputy Sheriff II (shared) School Resource Officer 0.65 332,009$ 215,806$ Senior Emerg. Mgmt. Prog. Coord. 1.00 207,644$ 207,644$ TOTAL POSITIONS 25.48 8,430,770$
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 5.02% 14,637$
Investigator Traffic 1.00 5.02% 17,669$
Deputy Sheriff II Traffic 3.00 5.02% 61,500$
Investigative Assistant Traffic 2.00 5.02% 17,412$
Office Specialist Traffic 1.00 5.02% 6,575$
AUTO THEFT:
Sergeant Auto Theft 0.30 4.29% 7,399$
Investigator Auto Theft 2.00 4.29% 39,111$
Investigative Assistant Auto Theft 1.00 4.29% 8,765$
Office Specialist Auto Theft 1.00 4.29% 6,679$
DET:
Sergeant DET 1.00 9.64% 35,621$
Investigator DET 1.00 9.64% 31,779$
COURTS:
Investigative Assistant Courts 2.00 7.47% 25,280$
MOTORCYCLE (shared Supervision):
Sergeant Motorcycle Supervision 1.00 7.55% 33,838$
TOTAL REGIONAL/SHARED 16.90 306,265$
OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
CREDITS:
TOTAL OTHER CHARGES AND CREDITS 2,073,646$
TOTAL COST OF SERVICES (Subsection G-2) 10,810,681$
ORANGE COUNTY SHERIFF-CORONER
FY 2024-25 LAW ENFORCEMENT CONTRACT
CITY OF ALISO VIEJO
"PAYMENT"
(Subsection G-2)
Credits include: AB109 (2011 Public Safety Realignment); estimated vacancy credits; false alarm fees; reimbursement for training and miscellaneous programs; reimbursement for restitution.
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; Body Worn Camera (BWC) and In Car Video (ICV); contract administration; data line charges; enhanced helicopter response services; E-Citation recurring costs for two (2) units; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile Data Computer (MDC) recurring cost for eighteen and thirty-three hundredths (18.33) units; overtime; patrol training cost allocation; premium pay for biligual staff, education incentive pay and on-call; services and supplies; and transportation charges.
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ATTACHMENT D
COUNTY BILLING POLICY
APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992
I. POLICY
All County agencies/departments/districts (County) governed by the Board of Supervisors shall bill contracting entities for materials and/or services pr ovided under contract in accordance with the following standardized billing and collection policy. Billing frequency is dependent on whether the contract is a fixed price or actual cost contract. Payment due date is designed to be both responsive to the County’s cash flow needs and reasonable enough as to not require special processing by the contracting entity. If payments are not received by the required due dates, a late payment fee shall be computed and billed to the contracting entity in accordance with the requirements of this procedure.
Nothing herein shall affect the liability, including pre -judgment interest, of the contracting party for services or materials in as much as this is a policy to enact standard billing practices.
II. DEFINITIONS
A. Contract for the purposes of this policy - A contract is a formal written agreement, a purchase order from the contracting entity, or any other acceptable mutual understanding between the contracting parties.
B. Received by the County - The phrase “received by the County”, as used in Section VI of this policy, refers to the date a payment is received by the County. It is defined as the date the payment is in the County’s possession. It is not the date the payment is posted or deposited by the County.
III. FIXED PRICE CONTRACTS
A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non -recurring provision of materials and/or services shall be issued no later than five (5) working days after delivery by the County o f the materials and/or services.
Examples of such one -time, non -recurring provision of materials and/or services might be a city contracting with the Sheriff for security service at a parade or sporting event; or, a city purchasing a computer listing cont aining certain city-requested data. Payment due date shall be invoice date plus 30 days.
B. Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued accord ing to the following frequency:
1. Annual Billings that total $10,000 or less per 12 -month period shall be billed via one (1) annual invoice. Annual invoices will be issued for each 12 -month period of the contract, or portions thereof. Invoices shall be is sued no later than five working days after the beginning of each 12-month period. Payment due date shall be invoice date plus 30 days.
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2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12 - month period, shall be billed in qu arterly installments. Quarterly invoices will be issued representing the contract amount for each 12 -month period of the contract, or portions thereof, prorated into four (4) installments. Invoices shall be issued no later than 30 days after the beginning of each quarter. Payment due date shall be 60 days after the beginning of each calendar quarter.
3. Monthly Billings that are greater than $200,000 per 12 -month period shall be billed in monthly installments. Monthly invoices will be issued representing the contract amount for each 12-month period of the contract, or portions thereof, prorated into 12 installments. Invoices shall be issued on or before the first day of each service month. Payment due date shall be 30 days after the beginning of each ser vice month.
An example of a fixed price contract for ongoing, recurring provision of materials and/or services might be a city contracting with the Sheriff for law enforcement services.
IV. ACTUAL COST CONTRACTS
A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non -recurring provision of materials and/or services shall be issued after delivery by the County of the materials and/or services and no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days.
B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued on a monthly basis and shall represent the cos t of materials and/or services provided to the contracting entity during the previous calendar month. Such invoices shall be issued no later than 15 days after the close of the monthly billing period. If the County agency/department/district does not uti lize a monthly billing cycle, the invoice shall be issued no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days.
Examples of actual cost contracts for the ongoing, recurring provision of materials and/or services might be a city contracting with the County for communications equipment repair or waste disposal at a County landfill.
V. PAYMENT DUE DATES
Notwithstanding the provisions of Sections II and III above, payment due date shall be at least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting entity would always have at least invoice date plus 30 days to pay. If the County is early in issuing an invoice, the contracting entity would still have a payment due date of either 60 days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of the service month (monthly invoices).
(EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have a payment due date of November 7. An invoice for August service, dated and issued July 20 (early) would have a payment due date of August 30.)
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VI. LATE CHARGES
The late payment of any invoiced amount by a contracting entity will cause the County to incur costs not contemplated by the County/contracting entity agreement, the exact amount of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to, costs such as administrative follow -up and processing of delinquent notices, incre ased accounting costs, etc.
Late charges will be assessed in the following situations:
Over-the-counter payments will be assessed a late charge if any payment is not received by the County by the payment due date.
Payments transmitted to the County via the U.S. Mail that have the payer’s postage meter mark will be assessed a late charge if any payment is not received by the County by the payment due date plus one day.
Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office postmark dated after the payment due date will be assessed a late charge.
The late charge assessed in each of these situations shall be three -quarters of one percent (0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days of the payment due date. An additional charge of three -quarters of one percent (0.75%) of said payment shall be added for each additional 30 -day period that the payment remains unpaid. Late charges shall be added to the payment and invoiced to the contractin g entity in accordance with this policy.
VII. COLLECTIONS
Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor - Controller for subsequent collection action, such as deduction from contracting entity moneys on deposit with the County Treasurer in accordance with Government Code Section 907 and any other applicable provision of law. Non -payment of invoices and applicable late charges will constitute a breach of contract for which the County retains all legal remedies including termination of the contract.
VIII. DISCOUNT FOR EARLY PAYMENT
Any payment received by the County from a contracting entity 20 days or more before the payment due date shall be entitled to a discount of one -quarter of one percent (0.25%). If the contracting entity takes a discount, and the payment is received by the County less than 20 days before the payment due date, County staff shall immediately notify the contracting entity by telephone that the discount should not have been taken and that the balance is due by the original payment due date.
If the balance is not received by the County in accordance with the dates as specified in Section VII, applicable late charges shall be calculated on the balance due.
94316
IX. DEFERRED REVENUE
At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal year being closed out that represents charges or prepayment for materials and/or services for the upcoming fiscal year shall be reclassified from a revenue account to a deferred revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which represents charges for the 12 -month period June 1, 19X1 to May 31 , 19X2. The amount to be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification entries shall be made by Auditor -Controller Agency Accou nting units, or for those agencies/departments/districts without such a unit, the agency/department/district shall notify the Auditor-Controller of the amounts to be reclassified.
X. COST RECOVERY
All County agencies/department/districts shall include al l costs of providing contracted services in contract rates. Including all direct costs, allocated indirect costs such as departmental and County (CWCAP) overhead, and cost of capital financing.
XI. EXISTING CONTRACTS
Billing terms and provisions contain ed in existing contracting entity agreements (existing as of the date this policy is approved by the Board of Supervisors) shall remain in effect for the life of the contract. However, when these existing contracts are renegotiated, they shall contain the billing provisions as set forth in this policy.
XII. DEVIATIONS FROM POLICY
Deviations from this policy shall be approved by the Board of Supervisors. Proposed deviations by agencies/departments/districts shall be submitted to the CEO for concurrence in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO, or his/her designee, shall advise the agency/department/district of approval or disapproval of the proposed deviations. If a County agency/department/district subm its a contract to the Board of Supervisors for approval, and the billing provisions in the contract deviate from this policy, the agency/department/district shall specifically advise the Board of Supervisors in the AIT of the deviation, the reason for the deviation, and of the CEO’s recommendation relative thereto.
95317
5/7/2020 Rev.
ATTACHMENT E
P
OLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
BACKGROUND
T
he Orange County Sheriff’s Department provides contract law enforcement services to cities in Orange County. Because of the increased likelihood that contracted patrol or investigation personnel may become involved in significant narcotic seizures, which could affect law enforcement services provided by the Sheriff’s Department to contract cities, the following policy is in effect.
CONTRACTED PATROL AND INVESTIGATION OFFICERS
W
hen assets (cash or property) are seized in CITY by contracted patrol or investigation personnel, and subsequently forfeited to COUNTY’s Sheriff Department, hereinafter referred to as “SHERIFF”, the forfeited assets shall be shared with CITY as set forth below, for the purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting agency of such sharing and use of forfeited assets. A portion of forfeited assets may be retained by SHERIFF, to pay for departmental expenses not recovered through law enforcement contracts.
I
n such cases, pursuant to the forfeiting agency’s guidelines, SHERIFF shall apply to the forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify the percentage of shared assets returned to SHERIFF that will be used to augment law enforcement services in CITY and the use of said assets by CITY.
I
n those cases in which assets are seized within CITY by personnel assigned to CITY pursuant to this Agreement, without the involvement of other law enforcement personnel, and in which the seizure is a result solely of activities self-initiated by SHERIFF personnel assigned to CITY or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply to have all of the assets used to augment CITY law enforcement services.
I
n those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play an ancillary role in a seizure or in which other law enforcement personnel are involved in a seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will apply to augment CITY’s law enforcement services. This determination will be based on the circumstances of the seizure, including the pro -rata involvement of all personnel, including those assigned to CITY.
E
ach seizure will be evaluated on an individual and independent basis, and said evaluations will be available for review to CITY’s manager. Examples of those incidents which would be evaluated as set forth in this section include situations in which a contract patrol deputy provides uniformed backup at a SHERIFF’s Narcotic Bureau search warrant location or in which contract investigators participate in the service of a search warrant that was initiated by non-contract law enforcement personnel.
A
ssets (cash or property) that are returned to SHERIFF by the forfeiting agency with the understanding that they will be used to augment CITY law enforcement services shall be used by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by those conditions. SHERIFF and CITY’s manager shall determine the specific use of said assets within the conditions imposed by the forfeiting agency. 96318
RESOLUTION NO. 2021- 04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALISO
VIEJO, CALIFORNIA, AUTHORIZING THE ORANGE COUNTY
SHERIFF’S DEPARTMENT TO COLLECT ITS UPDATED FEE FOR THE
TRAFFIC VIOLATOR APPREHENSION PROGRAM IN THE CITY OF
ALISO VIEJO
WHEREAS, the Orange County Sheriff- Coroner (“ the Sheriff”) has instituted a Traffic Violator Apprehension Program designed to reduce vehicle accidents caused by unlicensed drivers and drivers whose licenses are suspended and to educate the public about the requirements of the Vehicle Code and related safety issues with regard to driver licensing, vehicle registration, vehicle operation, and parking; and WHEREAS, the Sheriff operates the Traffic Violator Apprehension Program in the unincorporated areas of Orange County and in cities ( such as the City of Aliso Viejo) that contract for the Sheriff’s law enforcement services; and WHEREAS, operating the Traffic Violator Apprehension Program on an area- wide basis without regard to jurisdictional boundaries between the County and contract cities serves the public purpose of the City because drivers routinely cross jurisdictional boundaries, making an area- wide approach to reduction of traffic accidents and driver education most effective in preventing traffic accidents in all participating jurisdictions; and WHEREAS, on March 28, 2000, the Orange County Board of Supervisors adopted Resolution No. 00- 96, which established fees for the Traffic Violator Apprehension Program that are applicable in unincorporated areas of the County. The fees established by County Resolution No. 00-96 address the Sheriff’s administrative costs relating to the removal, impound, storage, or release of properly impounded vehicles; and WHEREAS, on August 7, 2001, the Aliso Viejo City Council adopted Resolution No. 2001- 046, which authorized the Sheriff to collect fees in the City in connection with the Traffic Violator Apprehension Program in amounts identical to the County’s fees as set forth in County Resolution No. 00-96; and
WHEREAS, the Board of Supervisors has established an interest- earning, budgeted special revenue fund, called the “Traffic Violator Fund” and designated as Fund 13B, to be controlled by the Sheriff; and
WHEREAS, the Board of Supervisors has directed that proceeds from the Traffic Violator Apprehension Program fees be deposited into the Traffic Violator Fund; and WHEREAS, the Board of Supervisors has directed that funds from the Traffic Violator Fund must be used to reimburse the Sheriff for the administrative costs associated with the removal, storage, impound, and release of vehicles in accordance with the California Vehicle Code (“Vehicle Code”); and
ATTACHMENT F
97319
WHEREAS, the Sheriff impounds vehicles removed from highways, public property, and private property in the unincorporated areas of the County and in contract cities pursuant to the following authority under the Vehicle Code:
Vehicle Code Section and Impound Ground
14602. 6 Suspended, revoked or unlicensed driver/ 30-day hold 22651 ( a) Unattended vehicle on bridge
22651 ( d) Vehicle blocking driveway
22651 ( e) Vehicle blocking fire hydrant
22651 ( f) Vehicle blocking freeway
22651 ( h) (1) Driver arrested
22651 ( h) (2) Order of suspension or revocation pursuant to section 13388 22651 ( i) (1) Multiple parking citations
22651 ( j) Lack of vehicle registration
22651 ( k) Parking over seventy- two hours
22651 ( l) Parking in a construction zone
22651 ( m) Violation of special events restriction
22651 ( n) No parking zone
22651 ( o) (1) Vehicle registration is incorrect, falsified or expired by more than six months
22651 ( p) Driver unlicensed or license suspended
22651 ( r) Vehicle blocking another vehicle
22651 ( t) Notice to appear/ illegal amber lights
22651 ( u) Acting as a car dealer without a license or temporary permit 22651 ( v) Illegally letting stand a mobile billboard advertisement 22651 ( w) Second or subsequent violation of an ordinance 22655. 3 Removal for investigation ( fleeing in violation of section 2800. 1 or 2800. 2)
98320
22655. 5 ( a) Vehicle was used as the means of committing a public offense 22655. 5 ( b) Vehicle is evidence of crime
22669 Abandoned vehicle
WHEREAS, Vehicle Code section 22850. 5 authorizes the City Council, by resolution, to establish a fee equal to the administrative costs relating to the removal, impound, storage, or release of properly impounded vehicles; and
WHEREAS, approximately 20 years have passed since the Board of Supervisors first established the Traffic Violator Apprehension Program fees in County Resolution No. 00- 96; and
WHEREAS, a cost study prepared in 2020 by the Sheriff demonstrated a need to update the County’s Traffic Violator Apprehension Program fees. The Sheriff’s cost study determined that the Sheriff’s administrative costs relating to the removal, impound, storage, or release of vehicles properly impounded under the Vehicle Code is $ 144. 00 per removal; and
WHEREAS, on November 17, 2020, the Board of Supervisors adopted an updated Traffic Violator Apprehension Program fee of $ 144. 00 per removal; and WHEREAS, consistent with the City’s authority under Vehicle Code section 22850. 5, the Sheriff has requested that the City update its Traffic Violator Apprehension fees to match the County’s new fee of $ 144. 00 per removal;
WHEREAS, the City Council desires to update the Traffic Violator Apprehension Program fee to match the County and further desires for the Sheriff to continue to collect the fee on behalf of the City. Continuing with such a practice will ensure that persons whose vehicles are impounded, rather than the public as a whole, will bear the administrative costs of such impounds; and
WHEREAS, Vehicle Code section 22850. 5 imposed the following restrictions on the imposition of this administrative fee:
a) The fee may only be imposed on the registered owner or the agents of that owner and may not include any vehicle towed under an abatement program or sold at a lien sale pursuant to Sections 3068. 1 to 3074, inclusive, of, and Section 22851 of, the Civil Code unless the sale is sufficient in amount to pay the lienholder’s total charges and proper administrative costs; and b) Any charges shall be collected by the local or state authority only from the registered owner or an agent of the registered owner; and c) The charges shall be in addition to any other charges authorized or imposed pursuant to this code; and
99321
d) The fee does not include any administrative costs associated with conducting a hearing or appeal relating to the removal, impound, storage, or release of a vehicle; and
WHEREAS, in addition to the limitations set forth above, it is also unfair to impose the administrative fee authorized by Vehicle Code section 22850. 5 in the following circumstances: 1) when the vehicle was left because it became inoperable while being drive, if the owner makes good faith attempts promptly to remove the vehicle from location where it is not permitted, 2) when the vehicle was stolen, 3) when the vehicle was left by an ill or injured driver, and 4) when it is demonstrated to the satisfaction of the Sheriff or his/her designee that neither the registered owner of the vehicle nor his/ her agent, if any, was at fault in creating the circumstances leading to the impounding of the vehicle; and WHEREAS, a notice of public hearing with respect to the proposed new Traffic Violator Apprehension Program fee provided herein was given according to law; and WHEREAS, a public hearing pertaining to the new Traffic Violator Apprehension Program fee was held on January 7, 2021; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ALISO VIEJO,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The recitals above are true and correct and are hereby adopted as findings, as if fully set forth herein.
SECTION 2. The City Council finds that in accordance with the California Environmental Quality Act (“ CEQA”) and the CEQA Guidelines, the adoption of this Resolution is exempt from CEQA pursuant to Public Resources Code section 21080 b)(8) and Sections 15061( b)(3) and 15273( a)(1) of Title 14 of the California Code of Regulations because CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, this Resolution does not undertake any project that has the potential for causing a significant effect on the environment as the Resolution simply authorizes the Orange County Sheriff’s Department to collect its updated operating cost- recovery fee for the removal, impoundment, and storage of vehicles for specified Vehicle Code violations.
SECTION 3. That on January 20, 2021, the administrative fee indicated below shall become effective for the removal, impound, storage, or release of vehicles properly impounded after removal from locations in the City in accordance with or on account of provisions of the Vehicle Code listed below:
A fee of $ 144. 00 for each removal of a vehicle in accordance with or on account of violation of Vehicle Code sections:
14602. 6 Suspended, revoked or unlicensed driver/ 30-day hold 100322
22651 ( a) Unattended vehicle on bridge
22651 ( d) Vehicle blocking driveway
22651 ( e) Vehicle blocking fire hydrant
22651 ( f) Vehicle blocking freeway
22651 ( h) (1) Driver arrested
22651 ( h) (2) Order of suspension or revocation pursuant to section 13388 22651 ( i) (1) Multiple parking citations
22651 ( j) Lack of vehicle registration
22651 ( k) Parking over seventy- two hours
22651 ( l) Parking in a construction zone
22651 ( m) Violation of special events restriction
22651 ( n) No parking zone
22651 ( o) (1) Vehicle registration is incorrect, falsified or expired by more than six months
22651 ( p) Driver unlicensed or license suspended
22651 ( r) Vehicle blocking another vehicle
22651 ( t) Notice to appear/ illegal amber lights
22651 ( u) Acting as a car dealer without a license or temporary permit 22651 ( v) Illegally letting stand a mobile billboard advertisement 22651 ( w) Second or subsequent violation of an ordinance 22655. 3 Removal for investigation ( fleeing in violation of section 2800. 1 or 2800. 2)
22655. 5 ( a) Vehicle was used as the means of committing a public offense 22655. 5 ( b) Vehicle is evidence of crime
22669 Abandoned vehicle
101323
SECTION 4. The Sheriff is authorized to collect the fee established herein, on behalf of the City, at the time of release of vehicles that are subject to the fee.
SECTION 5. The fee established herein shall only be imposed on the registered owner or the agent of the owner of the impounded vehicle, shall not include any vehicle towed under an abatement program or sold at a lien sale pursuant to Sections 3068. 1 to 3074, inclusive of, and Section 22851 of, the Civil Code unless the sale is sufficient in amount to pay the lienholder’s total charges and proper administrative costs.
SECTION 6. The fee established herein shall be collected only from the registered owner or an agent of the registered owner and that said fee is in addition to any other charges authorized or imposed pursuant to the Vehicle Code.
SECTION 7. The fee established herein complies with Vehicle Code section 22850. 5 ( b)(4) as the cost study conducted by the Sheriff that supports the $ 144. 00 per removal fee did not include administrative costs for conducting a hearing or appeal related to the removal, impound, storage, or release of a vehicle.
SECTION 8. The Sheriff shall not impose the fee established herein in any of the following circumstances: ( a) when the vehicle was left because it became inoperable while being driven, if the owner made good faith attempts promptly to remove the vehicle from a location where it was not permitted: ( b) when the vehicle was stolen; ( c) when the vehicle was left by an ill or injured drive; or (d) when it is demonstrated to the satisfaction of the Sheriff or his/ her designee that neither the registered owner of the vehicle nor his/her agent, if any, was at fault in creating the circumstances leading to the impounding of the vehicle.
SECTION 9. A registered owner or an agent of a registered owner who believes he/she/ they are exempt from the fee established herein under any of the criteria listed in Section 8 above may apply in writing for a waiver of the fee and shall present such supporting information or documentation, as the Sheriff may request, to the City’s Administrative Sergeant. Upon the presentation of a written application for waiver of said fee, together with such supporting documentation as may be requested by the Sheriff, the Administrative Sergeant or his/ her designee shall determine promptly whether the applicant meets the criteria for a waiver of the fee and if so, shall waive the fee.
SECTION 10. Until further order of the City Council, the Sheriff is directed to deposit the proceeds of the fee established herein into Traffic Violator Fund in the County Treasury. Proceeds from the Traffic Violator Fund shall be used in conformance with the County’s restrictions for the same as well as in conformance with any applicable provisions set forth in the City’s agreement with the County for the Sheriff’s law enforcement services.
SECTION 11. Until further order of the City Council, the Board of Supervisors is authorized to carry forward in the Traffic Violator Fund and accumulate any balance of proceeds of fees imposed by this Resolution that remains at the end of a fiscal year, as long as such fee proceeds will be used for the purposes provided herein. 102324
SECTION 12. This Resolution supersedes Resolution No. 2001- 046.
PASSED, APPROVED, AND ADOPTED this 20th day of January, 2021.
Tiffany Ackley
Mayor
APPROVED AS TO FORM: ATTEST:
Scott C. Smith Mitzi Ortiz, MMC
City Attorney City Clerk
Mitzi OrOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOtiz,MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMCMMMMMMMMMMMMMMMMMMMMMCCCCMCMMMMMMMMCMMMMMMMCCCMMMMMMMMMMMCMCMMMMMMMMMMMMCMCMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM City Clerk
103325
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ALISO VIEJO )
I, MITZI ORTIZ, City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that the foregoing Resolution No. 2021- 04 duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 20th day of January, 2021, by the following roll call vote, to wit:
AYES: Mayor Ackley, Mayor Pro Tem Chun, Councilmembers Harrington, Hurt, and Munzing
NOES: None
ABSENT: None
MITZI ORTIZ, MMC
CITY CLERK
SEAL)
MITZI OROOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOTIZ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMC
CITY CLERK
104326
OCSD
BUDGET
USE ONLY
R E Q U E S T
C ER TI F I C A T IO N
A P P R O V A L S
ORANGE COUNTY SHERIFF-CORONER
TRAFFIC VIOLATOR APPREHENSION PROGRAM
CONTRACT CITY
Participating City Request to Purchase From the TVA in FY Date
APPLICABILTY
QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST
THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS
WILL BE USED FOR ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR
APPREHENSION PROGRAM
CITY MANAGER REQUEST:
Printed Name
Signature: DATE
Recommended For Approval
CITY POLICE SERVICES CHIEF MANAGER – TVA PROGRAM
ORANGE COUNTY SHERIFF-CORONER DEPARTMENT
ATTACHMENT G
105327
Reduce: Vacancy Credits from $250,000 to $200,000 (by $50,000) Four (4) Sergeants with LH, LW ( 1/3 AV, 1/3 LH, 1/3 LW) One (1) Deputy Sheriff II - School Resources Officer (SRO) with LN (0.35) One (1) Investigator Position with LW (0.50)
DIRECT PURCHASE SERVICES & COUNTY
NO POSITIONS SALARY OVERTIME BENEFITS POST PAY SUPPLIES TRANSP. DEPT. OH DIV. OH TRAINING OH OTHER REVENUE TOTAL 1 Captain 234,127 0 215,993 10,619 7,657 0 9,248 26,106 4,818 2,864 0 0 511,432 1 Sergeant - Administrative 172,657 0 161,285 18,594 7,657 0 9,248 29,677 4,818 2,238 0 0 406,174
1.33 Sergeant - Patrol (Share with LW) 229,634 0 214,509 24,730 10,183 0 12,300 39,470 6,408 2,977 0 0 540,211
1.5 Investigator (Share w/LW) 228,887 0 214,879 20,655 11,486 0 13,872 83,829 7,227 2,919 0 0 583,754 15 DS II Patrol 2,083,095 0 1,944,855 126,180 114,855 0 138,720 474,315 72,270 25,845 0 0 4,980,135
0.65 DS II School Resource Officer (Share with LN) 90,267 0 84,277 5,468 4,977 0 6,011 20,554 3,132 1,120 0 0 215,806 2 DS II Motorcycle 290,946 0 267,430 16,824 15,314 0 18,496 63,242 9,636 3,600 0 0 685,488
22.48 Subtotal Safety $3,329,613 $0 $3,103,228 $223,070 $172,129 $0 $207,895 $737,193 $108,309 $41,563 $0 $0 $7,923,000 2 Community Services Officer 122,232 0 83,300 0 15,314 0 18,496 59,354 0 1,430 0 0 300,126 1 Sr. Emergency Mgt. Prog. Coord. (full position) 123,129 0 63,989 0 7,657 0 9,248 2,180 0 1,441 0 0 207,644
3.00 Subtotal Professional $245,361 $0 $147,289 $0 $22,971 $0 $27,744 $61,534 $0 $2,871 $0 $0 $507,770
25.48 TOTAL STAFF $3,574,974 $0 $3,250,517 $223,070 $195,100 $0 $235,639 $798,727 $108,309 $44,434 $0 $0 $8,430,770
REGIONAL / SHARED STAFF
0.6 Traffic - Sergeant 5.02% 6,652 250 5,698 560 258 178 279 530 145 87 0 0 14,637 1 Traffic - Investigator 5.02% 7,664 0 7,195 692 430 0 464 884 242 98 0 0 17,669 3 Traffic - Deputy Sheriff II 5.02% 25,800 2,308 22,225 1,268 1,289 3,495 1,393 2,652 726 344 0 0 61,500 2 Traffic - Investigative Assistant 5.02% 7,777 124 6,261 0 846 0 929 1,383 0 92 0 0 17,412 1 Traffic - Office Specialist 5.02% 3,076 20 1,864 0 423 0 464 692 0 36 0 0 6,575
0.3 Auto Theft - Sergeant 5.08% 3,365 127 2,882 283 126 90 141 268 73 44 0 0 7,399 2 Auto Theft - Investigator 5.08% 16,257 1,668 14,911 1,399 839 593 940 1,788 490 226 0 0 39,111 1 Auto Theft - Investigative Assistant 5.08% 3,835 146 3,155 0 413 0 470 699 0 47 0 0 8,765 1 Auto Theft - Office Specialist 5.08% 3,179 0 1,881 0 413 0 470 699 0 37 0 0 6,679 1 DET Sergeant 7.03% 12,460 4,419 11,686 1,307 480 0 650 4,005 339 275 0 0 35,621 1 DET Investigator 7.03% 11,438 3,182 10,482 968 480 0 650 4,005 339 235 0 0 31,779 2 Courts - Investigative Assistant 7.92% 12,090 189 9,834 0 1,213 0 1,465 345 0 144 0 0 25,280 1 Motorcycle Sergeant + MDC 7.55% 14,304 0 13,001 1,403 728 1,361 698 1,328 364 189 462 0 33,838
16.90 Subtotal $127,897 $12,433 $111,075 $7,880 $7,938 $5,717 $9,013 $19,278 $2,718 $1,854 $462 $0 $306,265
SALARIES & EMPLOYEE BENEFITS INDIRECT COSTS
CITY OF ALISO VIEJO
FISCAL YEAR 2024-25
FINAL Share:
May 16, 2024
Aliso Viejo FY 2024-25 Spreadsheets/Final FY 2024-25 Page 1 of 2 106
Reduce: Vacancy Credits from $250,000 to $200,000 (by $50,000) Four (4) Sergeants with LH, LW ( 1/3 AV, 1/3 LH, 1/3 LW) One (1) Deputy Sheriff II - School Resources Officer (SRO) with LN (0.35) One (1) Investigator Position with LW (0.50)
SALARIES & EMPLOYEE BENEFITS INDIRECT COSTS
CITY OF ALISO VIEJO
FISCAL YEAR 2024-25
FINAL Share:
May 16, 2024
ADDITIONAL SERVICES & COUNTY
NO COSTS/REVENUE SALARY OVERTIME BENEFITS POST PAY SUPPLIES TRANSP. DEPT. OH DIV. OH TRAINING OH OTHER REVENUE TOTAL Overtime 1,039,479 74,263 12,162 1,125,904
Estimate: Vacancy Credit (200,000) (200,000)
Annual Leave (Pay Downs & Termination Pay) 97,504 97,504 AB109 (2011 Public Safety Realignment) (13,112) (13,112) Body Worn Cameras (BWC) and In Car Video (ICV) Costs 104,334 104,334 Contract Administration 30,395 30,395
Data Line 2,057 2,057
2 E - Citation 4,595 4,595
Enhanced Helicopter Response Services 26,079 26,079
Facility Lease 51,747 51,747
Holiday Pay: Comp & Straight Time 154,807 154,807
Integrated Law & Justice Agency of Orange County 2,956 2,956 Mobile Data Computers (MDC) - Acquisition 0
18.33 Mobile Data Computers (MDC) - Recurring Costs 68,091 68,091 Motorcycle Cost (BMW Road Version) 0
Patrol Training Cost Allocation (FTB) 159,317 159,317
Premium Pay 92,616 92,616
Retirement Rate Discount (Expenses for Interest and Issuance) 0 Retirement Rate Discount, (Gross) 0
Revenue/False Alarms (11,767) (11,767)
Revenue/Training Reimbursement 0
Revenue/Restitution Reimbursement 0 0
Services & Supplies 55,654 55,654
Transportation - Vehicle Fuel, Maintenance, Mileage Interest etc. 322,469 322,469 Subtotal $0 $1,039,479 $74,263 $0 $109,458 $348,548 $0 $0 $159,317 $12,162 $355,298 ($24,879) $2,073,646 FY 2024-25 - FINAL CONTRACT TOTAL $3,702,871 $1,051,912 $3,435,855 $230,950 $312,496 $354,265 $244,652 $818,005 $270,344 $58,450 $355,760 ($24,879) $10,810,681 FY 2023-24 - FINAL ADJUSTED CONTRACT TOTAL $3,399,863 $971,577 $3,177,262 $203,975 $277,666 $313,680 $244,981 $840,197 $217,459 $85,566 $499,793 ($23,316) $10,208,703
8.91% 8.27% 8.14% 13.22% 12.54% 12.94% -0.13% -2.64% 24.32% -31.69% -28.82% 6.70% 5.90% $303,008 $80,335 $258,593 $26,975 $34,830 $40,585 ($329) ($22,192) $52,885 ($27,116) ($144,033) ($1,563) $601,978 Aliso Viejo FY 2024-25 Spreadsheets/Final FY 2024-25 Page 2 of 2 107
City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Mitzi Ortiz, Acting City Manager
SUBJECT: AGREEMENT FOR FY 2024-25 CROSSING GUARD SERVICES Recommended Actions:
Authorize the City Manager to execute the agreement with All City Management Services, Inc. for school crossing guard services for FY 2024-25.
Fiscal Impact:
The cost for the crossing guard services agreement is $277,546 for a one-year term beginning July 1, 2024, and ending June 30, 2025. This is an increase of $21,280 or
8.3% primarily due to an increase in wages for the crossing guards compared to the prior year. Funds for crossing guard services are included in the FY 2024-25 budget.
Background:
The City has used All City Management Services (“All City”) as the crossing guard vendor for the past 21 years. Staff has been satisfied with All City. All City, which also performs crossing guard services in other South County cities, provides Aliso Viejo with 10 crossing guards per school day.
Discussion:
The costs increase over FY 2024-2025 is due to increased costs in most segments of this business, especially related to All City attracting and retaining qualified individuals for their Crossing Guard Program. Staff will continue to monitor key crossings throughout the community and report back to the City Council if changes in coverage are warranted.
Attachments:
1. Crossing Guard Agreement Pricing Letter
2. Agreement
108
Alan Villanueva, Captain
City of Aliso Viejo Police Services
12 Journey Suite 100
Aliso Viejo, CA 92656
Dear Captain Villanueva,
March 29, 2024
10440 Pioneer Blvd Suite 5iSanta Fe Springs, Ca 90670i310-202-8284i800-540-9290iFAX 310-202-8325 It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services through the 2024-2025 fiscal year.
As you may know hiring challenges have impacted all sectors of the labor market, across the nation. Our post-COVID workforce continues to transform from a traditionally older workforce to a younger workforce. The expectations of this younger workforce continues to require higher wages and in some cases more hours to sustain themselves. Consequently, our employee turnover rate continues to increase dramatically impacting our advertising, recruitment and training costs.
Additionally, effective in April of this year Governor Newsom signed into law AB1228. This law increases the minimum wage for all Fast-Food employees in California to $20.00 per hour. We anticipate this will have a direct impact on our workforce. We will need to offer competitive wages in light of AB1228 to retain and effectively recruit employees.
For these reasons, as well as cost increases in some segments of our business, we must appeal for an increase in our hourly billing wage for the upcoming 2024-2025 fiscal year. To facilitate the calculation of the 2024-2025 annual cost of your Crossing Guard program, we have developed and included with this letter a Client Worksheet. This Worksheet details the new hourly billing rate and the overall estimated program cost, based on the number of sites and the hours worked at each site.
While we remain committed to providing a safe, cost-effective and professional School Crossing Guard Program we hope you will find this new pricing acceptable. If you have any questions or need additional information, please contact Claudia Than at (800) 540-9290. Take care.
Sincerely,
Baron Farwell,
General Manager
109
All City Management Services Inc.
Billing Rate for 2024 - 2025: 33.52$
KEY:
Summer School
18 180 3240 $33.52 = $108,604.80
3 Sites at 6.00 hrs per day days/yr X Hourly Billing Rate 28 180 5040 $33.52 = $168,940.80
7 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate
10.00 4.60
8,280.00 $277,545.60
TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
TOTAL NUMBER OF LOCATIONS
AVERAGE DAILY HOURS
12 Journey Suite 100
For sites with no regularly scheduled early release days, use 180 regular days Traditional Calendar:
Aliso Viejo, CA 92656
Client Worksheet 2024 - 2025
Department:
City of Aliso Viejo Police Services
1008401
Total Hrs/day X
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days Year Round Calendar
For schools with no regularly scheduled early release days, use 240 regular days For schools with Summer School sessions use 19 days
Sites with traditional calendar:
Total Hrs/day X
It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services 110
1 AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated April 2, 2024 and is between the CITY OF ALISO VIEJO (hereinafter called the " City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").
WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:
1. This Agreement is for a term which commences on or about July 1, 2024 and ends on June 30, 2025 and for such term thereafter as the parties may agree upon.
2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”.
Contractor will perform criminal background checks and confirm employment eligibility through E- Verify on all prospective personnel. The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City.
3. The City’s representative in dealing with the Co ntractor shall be designated by the City of Aliso Viejo.
4. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.
The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement.
5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.
6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed.
7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.
8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under City’s jurisdiction. The 111
2 Contractor also agrees to maintain communication with the designated school s to maintain proper scheduling.
9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand-held Stop signs and any other safety equipment which may be necessary.
10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Con tractor will provide to the City a Certificate of Insurance naming the City and its officials, officers and employees as additional insured s. Such insurance shall include commercial general liability with a combined single limit of not less than $1 ,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal i njury and shall include the City, its officers, agents and interest of the City. Such insurance shall not be canceled, reduced in coverage or limits or non -renewed except after thirty (30) days written notice has been given to the City.
11. Contractor agrees to defend, indemnify and hold harmless the City, its o fficers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees.
a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of City, liability will be apportioned between Contractor and City based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify City will be limited accordingly.
d) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to City for Claims under this Agreement will be limited to the maximum combined aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $5,000,000 (Five Million Dollars).
112
3 12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.
13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the City.
14. The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of Thirty-three Dollars and Fifty-two Cents ($33.52) per hour, per Crossing Guard during the term.
Based on a minimum of ten (10) sites and upon a projected (8,280) hours of service the cost shall not exceed Two Hundred Seventy-seven Thousand, Five Hundred Forty-six Dollars ($277,546.00) per year.
15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice.
16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject . Contractor shall provide City with 60 days- notice of its r equest to increase pricing. City agrees to review and respond to said notice within 30 days of receipt.
17. The City shall have an option to renew thi s Agreement. In the event this Agreement is extended beyond the end of the term set forth above , the compensation and terms for the S ervices shall be established by mutual consent of both parties.
18 This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions. Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect.
[SIGNATURES FOLLOW ON NEXT PAGE]
113
4 IN WITNESS WHEREOF , the parties hereto have executed this Agreement the day and year written below.
CITY CONTRACTOR
City of Aliso Viejo All City Management Services, Inc.
By_____________________________ By______________________________ Signature D. Farwell, Corporate Secretary
_____________________________
Print Name and Title
Date____________________________ Date____________________________
114
City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Shaun Pelletier, City Engineer
SUBJECT: FISCAL YEAR 2024-25 PROJECT LIST FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING (SB 1)
Recommended Action:
Adopt a Resolution of the City Council of the City of Aliso Viejo which adopts a list of projects for fiscal year 2024-25 funded by SB 1: The Road Repair and Accountability Act of 2017.
Fiscal Impact:
SB 1 Road Maintenance and Rehabilitation Account (RMRA) funds are projected to be about $1,326,913 in FY 2024-25.
Background:
This Road Maintenance and Rehabilitation Account (RMRA) funding began being received in January 2018 with projected funds collected of around $6 million through the remainder of this year and about $1,300,000 next fiscal year.
Current year funds are being applied towards the Enterprise (Aliso Creek to Aliso Viejo Parkway) Rehabilitation construction, and Glenwood Drive (SR-73 to Aliso Creek) Rehabilitation design. Aliso Creek Road (Enterprise to SR-73) construction was delayed until FY 2024-25.
Discussion:
Use of RMRA funds requires additional reporting through the California Transportation Commission (CTC). Each year the Council-approved projects proposed to utilize the funds must be submitted to the CTC for approval. Expenditure reports are subsequently due at the end of each year to account for the funds. The required resolution adopting the project list to be sent to CTC is attached for Council approval.
Projects utilizing SB 1 funds in FY 2024-25 may include the following. 115
Glenwood Drive (SR-73 to Aliso Creek) Rehabilitation (Construction) Cedarbrook (Glenwood to Aliso Viejo Parkway) Rehabilitation (Construction) Aliso Creek Road (Enterprise to SR-73) Rehabilitation (Construction) Aliso Viejo Parkway (Enterprise to Aliso Creek) Rehabilitation (Design) Staff respectfully recommends approval of the attached resolution.
Environmental:
Each proposed project will include required environmental actions prior to commencing construction.
Attachment:
1. Resolution
116
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALISO
VIEJO, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Aliso Viejo are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Aliso Viejo must adopt by resolution a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Aliso Viejo, will receive an estimated $1,326,913 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the City of Aliso Viejo is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City of Aliso Viejo used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects; and
WHEREAS, the funding from SB 1 will help the City of Aliso Viejo maintain and rehabilitate arterial, collector and/or local streets throughout the City this year as well as into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City of Aliso Viejo’s streets are in a Good condition and this revenue will help us increase the overall quality of our road system and over the next decade will maintain our streets and roads in a Good condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete 117
streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, BE IT RESOLVED by the City of Aliso Viejo as follows:
1. The foregoing recitals are true and correct.
2. The fiscal year 2024-2025 list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues include:
1. Aliso Creek Road Rehabilitation – Enterprise to SR-73 (Construction) Description: Street patching, asphalt overlay, utility structure adjustments, sidewalk improvements, pavement markings
Pre-Construction Schedule:
Start 07/22 – Completion 06/24
Estimated Construction Schedule:
Start 07/24 – Completion 12/24
Estimated Useful Life: 10-20 years
2. Glenwood Drive Rehabilitation – SR-73 to Aliso Creek Road (Construction)
Description: Prepare construction documents for street patching, asphalt milling, asphalt overlay, utility structure adjustments, sidewalk improvements, pavement markings
Estimated Pre-Construction Schedule:
Start 07/23 – Completion 06/24
Estimated Construction Schedule:
Start 07/24 – Completion 12/24
Estimated Useful Life: 10-20 years
3. Cedarbrook Rehabilitation – Glenwood Drive to Aliso Viejo Parkway (Construction)
Description: Prepare construction documents for street patching, asphalt milling, asphalt overlay, utility structure adjustments, sidewalk improvements, pavement markings
Estimated Pre-Construction Schedule:
Start 07/24 – Completion 09/24
Estimated Construction Schedule:
Start 10/24 – Completion 12/24
Estimated Useful Life: 10-20 years
4. Aliso Viejo Parkway Rehabilitation – Enterprise to Aliso Creek Road (Design)
118
Description: Prepare construction documents for street patching, asphalt milling, asphalt overlay, utility structure adjustments, sidewalk improvements, pavement markings
Estimated Pre-Construction Schedule:
Start 07/24 – Completion 06/25
Estimated Construction Schedule:
Start 07/25 – Completion 12/26
Estimated Useful Life: 10-20 years
PASSED, APPROVED AND ADOPTED this 5th day of June, 2024. __________________________
Mike Munzing
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Scott C. Smith, City Attorney Lauren Torres, Deputy City Clerk 119
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ALISO VIEJO )
I, LAUREN TORRES, City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that the foregoing is the original of Resolution No. 2024-__ duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 5th day of June 2024, by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
___________________________
LAUREN TORRES
DEPUTY CITY CLERK
(SEAL)
120
City of Aliso Viejo
AGENDA ITEM
DATE: June 5, 2024
TO: Mayor and City Council
FROM: Shaun Pelletier, Director of Public Works/City Engineer SUBJECT: RENEWED MEASURE M ELIGIBILITY
Recommended Actions:
1. Adopt a 7-year Capital Improvements Program (CIP) for Street Projects; and
2. Adopt a Resolution of the City Council of the City of Aliso Viejo concerning the status of the Pavement Management Plan.
Fiscal Impact:
The City will receive approximately $7.9 million in FY 2024-25 through FY 2030-31 in Measure M2 Fair Share funds.
Background:
To maintain eligibility to receive Measure M2 sales tax revenue, the City is required to submit annual documentation on its transportation related programs to Orange County Transportation Authority (OCTA). Measure M2 Fair Share funds are made available to the City annually. Cities will be apportioned Measure M2 funds by applying a formula using population; miles of MPAH designated roadways, and taxable sales. The City has also applied for and received (or been awarded) about $2.3 million in competitive funds.
Every year, OCTA requires a submittal of the City’s programs and projects affecting circulation and transportation to verify that these elements are in alignment with Measure M2 and countywide plans. This year’s submittal requires the following documentation.
Measure M2 7-year Capital Improvement Program (7-year CIP) The City’s 7-year CIP is a transportation planning and fiscal forecasting document used to guide future programming for transportation CIP projects. The 7-year CIP is consistent with the proposed citywide CIP Budget for FY 2024-25. The submittal of the 7-year CIP does not commit the City to fund the identified improvements, but projects must be included in the 7-year CIP to be eligible to receive Measure M2 funding. This document 121
is updated every year to allow for changes based on maintenance needs or City Council priorities. The CIP emphasizes projects that improve circulation, mitigate traffic congestion, and maintain the City’s investment in existing transportation infrastructure.
Pavement Management Plan Update (PMP)
Each jurisdiction is required to update and certify its Pavement Management Program (PMP) every two years. The PMP is a system to monitor the condition of and perform periodic maintenance and rehabilitation of City streets and roadways. City Staff has recently updated its PMP. The Pavement Condition Index (PCI) average for all City streets is 82, in the Good Condition range.
Discussion:
The proposed 7-year CIP for streets is attached. The 7-year CIP includes the City approved 5-year plan which emphasizes rehabilitation work such as slurry sealing and overlays to maintain the condition of the City’s street network. The proposed projects have been assigned to each year based upon priority rankings. Since the exact amount of the funds are not known, it is possible that some projects may not be completed in a given year, but it is important to list them to ensure Measure M funds can be utilized where appropriate. If projects are delayed due to funding, it is staff’s intention to still complete them in the priority ranking order.
Environmental:
Each proposed project will include required environmental actions prior to commencing construction.
Attachments:
1. 7-year Capital Improvements Program for Street Projects
2. Pavement Management Plan Resolution
3. Pavement Management Plan
122
Orange County Transportation Authority
FY 2024/25 - FY 2030/31 Capital Improvement Program
TIP ID CP-12392 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Alicia Parkway TSSP
Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits Aliso Viejo's portion of signal timing and equipment upgrades to Alicia Parkway Limits
Alicia Parkway from North City Limits to South CityLimits Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Traffic Signal Sync Program(TSSP) $0 $0 $215,226 $0 $215,226 $221,683 2025 General Fund $0 $0 $53,806 $0 $53,806 $55,420
Totals: $0 $0 $269,032 $0 $269,032 $277,103
Last Revised: 24-00 - In Progress Total Programmed: $269,032 TIP ID CP-11272 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Aliso Creek Road Rehab - Enterprise to 73 Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay. 1,400 lf Limits
Aliso Creek Road Rehab - Enterprise to 73
Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 State $0 $0 $200,000 $0 $200,000 $206,000
2025 Measure M2 LocalFairshare $0 $0 $670,000 $0 $670,000 $690,100 Totals: $0 $0 $870,000 $0 $870,000 $896,100
Last Revised: 24-00 - In Progress Total Programmed: $870,000 TIP ID CP-12383 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Aliso Viejo Parkway Rehabilitation from Enterprise to Aliso Creek Road Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay (3,300 lf) Limits
Aliso Viejo Parkway from Enterprise to Aliso CreekRoad
Project Notes
FISCALYEAR FUND TYPE ENG ROWCON/IMP O&MTOTAL TOTALESCALATED 2025 Local Streets and Roadsapportionments $70,000 $0 $0 $0 $70,000 $70,000 2026 Local Streets and Roadsapportionments $0 $0 $1,000,000 $0 $1,000,000 $1,060,900 2026 Measure M2 LocalFairshare $0 $0 $10,000 $0 $10,000 $10,609 Totals: $70,000 $0 $1,010,000 $0 $1,080,000 $1,141,509
Last Revised: 24-00 - In Progress Total Programmed: $1,080,000 5/23/24, 4:27 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 1/5123 TIP ID CP-10003 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Annual Slurry Seal Program
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Slurry seal of roadway Annual program for slurry seal of roadways on residential streets. One fifth of the streets are sealedeach year in accordance with the Pavement Management System.
Limits
Citywide
Project Notes
FISCALYEAR FUND TYPE ENG ROWCON/IMP O&MTOTAL TOTALESCALATED 2025 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $756,750 2025 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $15,450 2026 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $779,152 2026 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $15,914 2027 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $802,227 2027 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $16,391 2028 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $825,994 2028 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $16,883 2029 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $17,389 2029 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $850,474 2030 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $875,688 2030 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $17,911 2031 Local Streets and Roadsapportionments $0 $0 $15,000 $0 $15,000 $18,448 2031 Measure M2 LocalFairshare $10,000 $0 $725,000 $0 $735,000 $901,659 Totals: $70,000 $0 $5,180,000 $0 $5,250,000 $5,910,330
Last Revised: 24-00 - In Progress Total Programmed: $5,250,000 TIP ID CP-12384 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Argonaut Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay (3,300 lf) Limits
Argonaut between Argonaut and Argonaut andArgonaut between Glenwood Drive and AlisoCreek Road Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2028 Local Streets and Roadsapportionments $0 $0 $740,000 $0 $740,000 $832,877 2028 Measure M2 Local Fairshare $0 $0 $10,000 $0 $10,000 $11,255 Totals: $0 $0 $750,000 $0 $750,000 $844,132
Last Revised: 24-00 - In Progress Total Programmed: $750,000 5/23/24, 4:27 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 2/5124 TIP ID CP-12382 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: CDBG Curb Ramps
Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian -Installation of ADA access ramps Install New Curb Ramps Limits
Citywide
Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Measure M2 Local Fairshare $0 $0 $10,000 $0 $10,000 $10,300 2025 Community DevelopmentBlock Grant $0 $0 $250,581 $0 $250,581 $258,098 Totals: $0 $0 $260,581 $0 $260,581 $268,398
Last Revised: 24-00 - In Progress Total Programmed: $260,581 TIP ID CP-12134 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Cedarbrook Rehabilitation Project between Glenwood and Aliso Viejo Parkway Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay (3,200 lf) Limits
Cedarbrook between Glenwood and Aliso ViejoParkway
Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMP O&MTOTAL TOTALESCALATED 2025 Local Streets and Roadsapportionments $0 $0 $10,000 $0 $10,000 $10,300 2025 Measure M2 LocalFairshare $0 $0 $1,060,000 $0 $1,060,000 $1,091,800 Totals: $0 $0 $1,070,000 $0 $1,070,000 $1,102,100
Last Revised: 24-00 - In Progress Total Programmed: $1,070,000 TIP ID CP-11903 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Citywide Bike Lane Study
Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Planning Plan and design bicycle facilities throughout the City Limits
Citywide
Project Notes
Other-SCAG grant being applied
FISCALYEAR FUND TYPE ENG ROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Measure M2 LocalFairshare $50,000 $0 $0 $0 $50,000 $50,000 2025 Other $150,000 $0 $0 $0 $150,000 $150,000
Totals: $200,000 $0 $0 $0 $200,000 $200,000
Last Revised: 24-00 - In Progress Total Programmed: $200,000 TIP ID CP-12385 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Columbia Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay (3,600 lf) Limits
Columbia between Columbia and Columbia andColumbia between Aliso Creek Road and AlisoViejo Parkway Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2029 Measure M2 Local Fairshare $0 $0 $10,000 $0 $10,000 $11,593 2029 Local Streets and Roadsapportionments $0 $0 $740,000 $0 $740,000 $857,863 Totals: $0 $0 $750,000 $0 $750,000 $869,456
Last Revised: 24-00 - In Progress Total Programmed: $750,000 5/23/24, 4:27 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 3/5125 TIP ID CP-10004 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: 14-ALSO-ECP-3728 Project Title
Additional Project IDs: Dairy Fork Wetland
Type of Work: Environmental Cleanup Project Description Type of Work Description: EnvironmentalCleanup - Constructed wetlands Maintenance of wetland to improve water quality of Dairy Fork sub-watershed.
Limits
Dairy Fork Tributary Outfall
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2026 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2027 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2028 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2029 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2030 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2031 General Fund $0 $0 $0 $10,000 $10,000 $10,000
Totals: $0 $0 $0 $70,000 $70,000 $70,000
Last Revised: 24-00 - In Progress Total Programmed: $70,000 TIP ID CP-10007 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Glenwood Rehab - SR73 to Aliso Creek Road Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Reconstruction of roadway Rehabilitation of roadway including full depth replacement of failed areas, pavement grinding, andasphalt overlay (2,700 lf) Limits
Glenwood from 73 Freeway to Aliso Creek Road
Project Notes
FISCALYEAR FUND TYPE ENGROWCON/IMP O&MTOTAL TOTALESCALATED 2025 Measure M2 LocalFairshare $0 $0 $330,000 $0 $330,000 $339,900 2025 Local Streets and Roadsapportionments $0 $0 $1,200,000 $0 $1,200,000 $1,236,000 Totals: $0 $0 $1,530,000 $0 $1,530,000 $1,575,900
Last Revised: 24-00 - In Progress Total Programmed: $1,530,000 TIP ID CP-10014 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: 16-ALSO-ECP-3844 Project Title
Additional Project IDs: Stormwater Litter Control Project - Phase 4 Type of Work: Environmental Cleanup Project Description Type of Work Description: EnvironmentalCleanup - Catchment Retrofit Storm Water Pollution Project - This project will include installation of Bio Clean High Capacity FilterInserts on storm drain catch basins located on Public Streets within the City of Aliso Viejo. This is formaintenance of catch basin filters.
Limits
Various catch basins throughout the City
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $0 $11,100 $11,100 $11,100
2026 General Fund $0 $0 $0 $11,100 $11,100 $11,100
Totals: $0 $0 $0 $22,200 $22,200 $22,200
Last Revised: 24-00 - In Progress Total Programmed: $22,200 5/23/24, 4:27 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 4/5126 TIP ID CP-10015 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: 17-ALSO-ECP-3878 Project Title
Additional Project IDs: Stormwater Litter Control Project - Phase 5 Type of Work: Environmental Cleanup Project Description Type of Work Description: EnvironmentalCleanup - Catchment Retrofit Storm Water Pollution Proj-This project will include installation of Bio Clean high Capacity Filter insertson storm drain catch basins located on Public Streets. ECP funding approved in 2017. This is formaintenance of catch basin filters.
Limits
Various catch basins throughout the City
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Gas Tax $0 $0 $0 $23,000 $23,000 $23,000
2025 General Fund $0 $0 $0 $7,000 $7,000 $7,000
2026 General Fund $0 $0 $0 $7,000 $7,000 $7,000
2026 Gas Tax $0 $0 $0 $23,000 $23,000 $23,000
2027 General Fund $0 $0 $0 $7,000 $7,000 $7,000
2027 Gas Tax $0 $0 $0 $23,000 $23,000 $23,000
Totals: $0 $0 $0 $90,000 $90,000 $90,000
Last Revised: 24-00 - In Progress Total Programmed: $90,000 TIP ID CP-10016 IMPLEMENTING AGENCY Aliso Viejo, City of Local Project Number: Project Title
Additional Project IDs: Wood Canyon Wetland
Type of Work: Environmental Cleanup Project Description Type of Work Description: EnvironmentalCleanup - Constructed wetlands Maintenance of wetland to improve water quality in the Wood Canyon Wetland Limits
Wood Canyon Wetland
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2026 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2027 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2028 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2029 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2030 General Fund $0 $0 $0 $10,000 $10,000 $10,000
2031 General Fund $0 $0 $0 $10,000 $10,000 $10,000
Totals: $0 $0 $0 $70,000 $70,000 $70,000
Last Revised: 24-00 - In Progress Total Programmed: $70,000 5/23/24, 4:27 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 5/5127
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALISO VIEJO, CALIFORNIA, CONCERNING THE STATUS AND
UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE
MEASURE M2 (M2) PROGRAM
WHEREAS, the local jurisdiction is required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds; and WHEREAS, the local jurisdiction is required to adopt and update a Pavement Management Plan (PMP), using the required format, regarding the status of road pavement conditions and implementation of the PMP on a biennial basis; and WHEREAS, the local jurisdiction is required to provide a plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads.
NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Aliso Viejo does hereby inform OCTA that:
a) The PMP is in conformance with the PMP Submittal Template provided in the Countywide Pavement Management Plan Guidelines.
b) The City hereby adopts a PMP and has provided an updated PMP report, using the required format, to OCTA.
c) The Public Works Director, City Engineer or designee is authorized to sign the PMP certification form.
PASSED, APPROVED AND ADOPTED this 5th day of June, 2024. __________________________
Mike Munzing
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Scott C. Smith, City Attorney Lauren Torres, Deputy City Clerk 128
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ALISO VIEJO )
I, LAUREN TORRES, City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that the foregoing is the original of Resolution No. 2024-__ duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 5th day of June 2024, by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
___________________________
LAUREN TORRES
DEPUTY CITY CLERK
(SEAL)
129
2024 Pavement Management Program
Update
City of Aliso Viejo
12 Journey, Suite 100
Aliso Viejo, CA 92656
May 2024
17050 Bushard Street, Suite 200
Fountain Valley, CA 92708
130
Final Report
2024 Pavement Management Program Update
City of Aliso Viejo
May 2024
Prepared for:
City of Aliso Viejo
12 Journey, Suite 100
Aliso Viejo, CA 92656
Prepared by:
Alberto Rocher
Project Engineer
Shaun Russo
PMP Analyst
Vivek Jha, P.E. (NJ, MD)
Associate
NCE
17050 Bushard St., Suite 200
Fountain Valley, CA 92708
(714) 848-8897
NCE Project No. 1081.02.30
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Executive Summary
Nichols Consulting Engineers, Chtd. (NCE) was selected by the City of Aliso Viejo (City) to update its Pavement Management Plan (PMP). The purpose of the PMP is to help educate policymakers about the current condition of the street network and the impact of various funding scenarios on future network conditions, as well as complying with the Orange County Transportation Authority (OCTA)’s Measure M2 Program where the City must biennially adopt and update a PMP. This report summarizes the findings from the 2024 PMP Update.
The City is responsible for maintaining approximately 72.2 centerline miles of streets, representing a substantial investment of approximately 253.7 million. The street network includes 27.1 miles of Master Plan of Arterial Highways (MPAH) streets and 45.1 miles of local streets. Per OCTA’s PMP certification program, all MPAH streets must be inspected at least once every 2 years, and local streets must be inspected every 6 years. The 2024 update includes an assessment of the entire street network.
The City monitors pavement conditions by collecting pavement distresses in compliance with ASTM D6433-111 and as outlined by OCTA in the “Countywide Pavement Management Plan Guidelines”, Chapter 2 2. Table 1 below summarizes the network’s Pavement Condition Index (PCI) breakdown by functional classification.
Table A. Street Network PCI Breakdown
Functional Class Centerline
Mileage
Pavement
Area (sf)
Weighted Average PCI*
2022 2024
MPAH 27.1 6,404,999 79 79
Local 45.1 9,338,630 86 85
Total 72.2 15,743,629 83 82
*The weighted average PCI is calculated by multiplying the area of each street section by the PCI of that section, totaling all sections together, and then dividing by the total area of the network area or functional classification.
The 2024 weighted average (by area) PCI of the City of Aliso Viejo is 82. Overall, 73.3 percent of the City’s Street network area is in either “Very Good” or “Good” condition, approximately 21.6 percent are in “Fair” condition, and 5.1 percent are in either “Poor” or “Very Poor” condition.
The OCTA Measure M Regional Capacity Program (Project O)—which provides Measure M2 grant funding for arterial, intersection, and freeway/arterial improvements—includes an incentive for successful implementation of a PMP. The incentive is a 10 percent reduction in local matching fund requirements if either of the following conditions apply:
a) Show measurable improvement of paved street conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of 1 PCI point with no reduction in the overall weighted (by area) average PCI in the MPAH or local street categories; OR –
1 ASTM. “ASTM D6433-11.” Standard Practice for Roads and Parking Lots Pavement Condition Index Inspections. 2 OCTA. Countywide Pavement Management Plan Guidelines Manual. March 2024. 132
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b) Have street pavement conditions for the overall network during the previous reporting period within the highest 20 percent of the scale for street pavement conditions in conformance with OCTA Ordinance No.3, defined as a PCI of 75 or higher.
The City’s PCI meets the requirements as noted in the preceding paragraph (b) by keeping the citywide network PCI greater than 75, with the MPAH with PCI of 79 and Local Street network showing PCI of 85. The City will therefore be eligible for the 10 percent reduction in local matching fund requirements.
The following scenarios were performed for this report as required by the OCTA PMP Guidelines:
Scenario 1: City’s existing budget ($1.4-$2.5M per year)— The result shows that at the City’s current funding level over the analysis period, the network PCI is projected to decrease from 82 to 80 by the end of the analysis period. The cost of deferred maintenance3 will increase from $2.5 million to $8.6 million by the end of FY 2030/31. This scenario follows the city’s current approach with approximately $750,000 going towards preventative maintenance and the remaining funds going towards pavement rehabilitation.
Scenario 2: Maintain PCI at 82 ($2.0-$2.1M per year)– The result shows that the City will need to spend a total of $14.2 million over 7 years to maintain the network PCI at 82. Additionally, deferred maintenance will increase from $2.5 million to $6.5 million by the end of FY 2030/31.
Scenario 3: Increase PCI to 83 ($1.5M-$2.5M per year)– The result shows that the City will need to spend a total of $16.4 million over 7 years to increase the network PCI to 83. Additionally, deferred maintenance will decrease from $2.5 million to $1.4 million by the end of FY 2030/31.
The following table summarizes each scenario with its corresponding 7-year budget, the PCI, and deferred maintenance costs at the end of the analysis period.
Table B. Budget Scenario Analysis Summary
Scenario Description
Cumulative
7-year
Budget ($M)
FY 2030/31
Network PCI Deferred
Maintenance ($M)
1 City’s Budget $13.4 80 $8.6
2 Maintain PCI at 82 $14.2 82 $6.5
3 Increase PCI to 83 $16.4 83 $1.4
Conclusion
Based on the pavement condition, the City has met OCTA’s requirements for receiving a 10 percent reduction in the local matching fund. The City’s Budget (Scenario 1) of $13.4 million is expected to drop the overall network PCI from 82 to 80 by the end of FY 2030/31. The current projections show that the City will still be eligible for Measure M2 local matching funds reduction of ten percent by the end of FY 2030/31 when the network PCI reaches 80. In Scenario 2, PCI will be maintained at 82 for the next 7 years. In Scenario 3, the PCI will increase by
3 Deferred maintenance is a maintenance and activity that was not performed when it should have been or was scheduled to be performed but was delayed to a future period due to the lack of funding. 133
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one point for the next reporting cycle by the end of FY 2030/31. Both scenarios will satisfy the OCTA requirements for the next 7 years.
Recommendations
NCE recommends that the City consider the following:
1. Pavement Budget - NCE recommends that the City adopt Scenario 2. This will ensure that the City’s PCI is maintained at the existing level while reducing the deferred maintenance to $6.5 million. It should be noted that this scenario will require the City to increase the funding from $13.4 million to $14.2 million.
2. Inspection Strategies – To continue monitoring the street network and follow OCTA Measure M2 requirements, it is recommended that the City continues to inspect the entire MPAH and local street network every two years.
5. Maintenance and Rehabilitation (M&R) Decision Tree - It is important for the City to review and update the M&R treatment strategies and associated unit costs annually to reflect current construction techniques/costs so that the budget analysis results can continue to be reliable and accurate. It should be noted that although asphalt prices are experiencing volatility, on average, Aliso Viejo unit costs have increased by approximately 24 percent between 2020 and 2024. 134
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Table of Contents
1 Introduction ............................................................................................................................ 1
1.1 Purpose ..................................................................................................................................... 1 2 Network Summary ................................................................................................................... 3 3 Pavement Condition ................................................................................................................ 4 4 Reduction in M2 Local Match ................................................................................................... 8 5 Maintenance and Rehabilitation Strategies ............................................................................. 9 6 Budget Analysis ..................................................................................................................... 11
6.1 Budget Needs .......................................................................................................................... 11
6.2 Budget Scenarios .................................................................................................................... 12
6.3 Scenario 1: City’s existing budget ($1.4M-$2.5M per year). .................................................. 13
6.4 Scenario 2: Maintain PCI at 82 ($2.0-$2.1M per year). .......................................................... 14
6.5 Scenario 3: Increase PCI to 83 ($1.5M-$2.5M per year). ........................................................ 15
6.6 Scenario Comparisons. ............................................................................................................ 16 Conclusion and Recommendations ..................................................................................................... 17
6.1 Findings ................................................................................................................................... 17
6.2 Recommendations .................................................................................................................. 17
List of Figures
Figure 1. Example of Streets with Different PCIs. ......................................................................................... 5 Figure 2. Percent Pavement Area by Condition Category. ............................................................................ 6 Figure 3. Costs of Maintaining Pavements Over Time .................................................................................. 9 Figure 4. PCI vs Deferred Maintenance for Scenario 1. ............................................................................... 13 Figure 5. PCI vs Deferred Maintenance for Scenario 2. ............................................................................... 14 Figure 6. PCI vs Deferred Maintenance for Scenario 3. ............................................................................... 15 Figure 7. Comparison of Annual PCI by Scenario. ....................................................................................... 16 Figure 8. Comparison of Annual Deferred Maintenance by Scenario. ........................................................ 16
List of Tables
Table 1. Network Summary Statistics by Functional Class ............................................................................ 3 135
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Table 2. Pavement Condition Categories ...................................................................................................... 5 Table 3. Pavement Condition Summary - Citywide ....................................................................................... 6 Table 4. Pavement Condition Summary – MPAH Network ........................................................................... 7 Table 5. Pavement Condition Summary – Local Network ............................................................................. 7 Table 6. MPAH Pavement Maintenance and Rehabilitation Decision Tree ................................................ 10 Table 7. Local Pavement Maintenance and Rehabilitation Decision Tree .................................................. 10 Table 8. Summary of Results from an Unconstrained Needs Analysis. ....................................................... 11 Table 9. Budget Scenario Analysis Summary. .............................................................................................. 12 Table 10. Summary of Results from Scenario 1 Analysis ............................................................................. 13 Table 11. Summary of Results from Scenario 2 Analysis ............................................................................. 14 Table 12. Summary of Results from Scenario 3 Analysis ............................................................................. 15
List of Appendices
Appendix 1
Section Description Inventory – Average (Weighted by Area) PCI Appendix 2
7-Year Work Plan
Appendix 3
Pavement Condition GIS Maps
Appendix 4
OCTA Pavement Management Plan Agency Submittal
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Introduction City of Aliso Viejo
Final Report May 2024
1 1 Introduction
Nichols Consulting Engineers, Chtd. (NCE) was selected by the City of Aliso Viejo to perform an update of the City’s Pavement Management Plan (PMP). In general, PMPs are “designed to provide objective information and useful data so that managers can make more consistent, cost effective and defensible decisions related to the preservation of a pavement network.4” The goal of this effort is to update the PMP with current pavement conditions and to perform funding analyses to help inform and educate policy makers as well as to comply with the Orange County Transportation Authority’s (OCTA) Measure M2 Program. OCTA annually updates its guidelines to ensure field data collection and reporting procedures are consistent and that pavement conditions are comparable between reporting cycles. For example, in 2022, OCTA required all agency submit GIS data in State Plane VI5.
To update the City’s PMP, NCE performed pavement condition surveys in compliance with ASTM D6433-116 as required by OCTA in the “Citywide Pavement Management Plan Guidelines” 7. The surveys did not include non- pavement issues such as traffic, safety and street hazards, geometric issues, shoulders, sidewalks, curb and gutters, drainage issues, or immediate maintenance needs.
After inspection, all survey data was entered into the City’s MicroPAVERTM database, and pavement condition index (PCI) calculations were performed. NCE then met with City staff and reviewed and updated the City’s decision tree including maintenance and rehabilitation (M&R) strategies treatment unit costs. A budget needs analysis was then performed, and 3 budget scenarios were analyzed for the street network.
This report answers the following questions for the City of Aliso Viejo:
• What does the City’s pavement network include?
• What is the current condition of the pavement network? • What is the City’s current M&R strategies?
• How much funding is required to perform all the needed M&R treatments over the next 7 years? • What effect will City’s existing funding and other funding levels have on the network condition and deferred maintenance?
1.1 Purpose
The purpose of this report is to assist policy makers in using the results of the PMP. This report analyzes different levels of funding and maximizes the return from expenditures by selecting the most cost-effective repairs.
This report assists the City with identifying maintenance and rehabilitation (M&R) priorities specific to the City’s needs, and highlights options for improving the current PCI. These options are developed by conducting "what-
4 AASHTO “Guidelines for Pavement Management Systems.” American Association of State Highway and Transportation Officials, Washington DC, July 1990.
5 Projected coordinate system for use in Orange County, California. “NAD 1983 State Plane California VI FIPS 0406 (US Feet).”
6 ASTM. "ASTM D6433-11." Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. 7 OCTA. Countywide Pavement Management Plan Guidelines Manual. March 2022. 137
2024 Pavement Management Program Update
Introduction City of Aliso Viejo
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2 if" analyses using MicroPaverTM software. By varying the budget amounts available for pavement maintenance and repair, the impact of different funding strategies on the City’s streets for the next 7 years was determined.
The 2024 PMP update includes an assessment of the entire MPAH and Local City maintained pavement network.
The assessment was done in December of 2023 via a semi-automated inspection method. The database was updated with maintenance activities that have occurred since the last update. These treatments included major maintenance such cold mill and overlay and slurry seal for preventive maintenance. Localized treatments such as pothole patching, base repair, crack sealing was updated as well. In addition, pavement treatment policies were reviewed, and unit costs were updated.
Please note that NCE’s scope of work and condition surveys did not address issues including but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short-term maintenance that should be performed.
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Network Summary City of Aliso Viejo
Final Report May 2024
3 2 Network Summary
The City is responsible for maintaining approximately 72.2 centerline miles of streets, including 27.1 miles of Master Plan of Arterial Highways (MPAH) streets and 45.1 miles of local streets. The network is composed primarily of asphalt concrete (AC) pavement. Table 3 summarizes the street network by functional classification.
Table 1. Network Summary Statistics by Functional Class Functional Class Centerline
Mileage
Pavement
Area (sf)
Weighted
Average PCI
MPAH 27.1 6,404,999 79
Local 45.1 9,338,630 85
Total 72.2 15,743,629 82
The total street network replacement cost is estimated to be approximately 253.7 million. This can be viewed as the value of the pavement network and is the amount needed to fund a full reconstruction of the entire paved network. It does not include related infrastructure assets such as sidewalks, signals, markings, signs, or storm drains.
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Pavement Condition City of Aliso Viejo
Final Report May 2024
4 3 Pavement Condition
The PCI is a measurement of pavement grade or condition and ranges from 0 to 100. A newly constructed street will have a PCI of 100, while a street in very poor condition will have a PCI of 40 or less. The pavement condition is primarily affected by the climate, traffic loads and volumes, construction materials, and age. The symptoms manifested by the pavement as it ages or fails are determined by the distress types that are present, which for asphalt concrete pavements and Portland cement concrete pavements include:
Asphalt Concrete Pavements:
• Alligator (Fatigue) Cracking • Patching and Utility Cut Patching • Bleeding • Polished Aggregate
• Block Cracking • Potholes
• Bumps & Sags • Railroad Crossing
• Corrugation • Rutting
• Depression • Shoving
• Edge Cracking • Slippage Cracking
• Joint Reflection Cracking • Swell
• Lane/Shoulder Drop-Off • Raveling
• Longitudinal/Transverse Cracking • Weathering
Portland Cement Concrete Pavements:
• Blowup/Buckling • Popouts
• Corner Break • Pumping
• Divided Slab • Punchout
• Durability Cracking • Scaling
• Patching (Large and Small) • Spalling (Corner and Joint) • Linear Cracking
The photographs in Figure 1 illustrate the City’s asphalt concrete streets and show a range of PCIs. 140
2024 Pavement Management Program Update
Pavement Condition City of Aliso Viejo
Final Report May 2024
5 Figure 1. Example of Streets with Different PCIs.
The PCI scale is divided into 5 general condition categories. Pavements in “Very Good” condition have a PCI at or above 86, pavements in “Good” condition have a PCI between 75 and 85, pavements in “Fair” condition have a PCI between 60 and 74, pavements in “Poor” condition have a PCI between 41 and 59, and finally pavements in “Very Poor” condition have a PCI at or below 40. Table 2 shows the PCI range for each condition category, which is outlined by OCTA in the “Countrywide Pavement Management Plan Guidelines.” Table 2. Pavement Condition Categories
Condition Category PCI Range Description
Very Good 86 – 100 Pavements with little or no distress.
Good 75 – 85 Pavements which have some distresses which are predominantly non-load related.
Fair 60 – 74 Pavements which have a significant level of distress which is predominantly load related.
Poor 41-59 Pavements which have a major distress.
Very Poor 0 – 40 Pavements which have an extensive amount of distress. 141
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Final Report May 2024
6 The City’s overall weighted average PCI for the network in 2024 is 82, which places the overall network pavement condition in the “Good” category. Figure 2 breaks down the current network PCI by functional classification. As shown, most of the network falls under the “Good” or “Very Good” condition and there is no part of the network under the “Very Poor” condition (PCI of 40 or below).
Figure 2. Percent Pavement Area by Condition Category.
Table 3 through Table 5 provide a pavement condition breakdown for the Citywide street network as well as the MPAH and Local networks by PCI range and condition category. Overall, 50.6 percent of the City’s Street Network area is in “Very Good” condition, 22.7 percent is in “Good” condition, 21.6 percent, 5.1 percent is in “Poor” condition, and 0.0 percent is in “Very Poor” condition.
Table 3. Pavement Condition Summary - Citywide
Condition Category PCI Range Centerline
Mileage
Percent
Centerline
Mileage
Pavement Area
(sf) Percent Area
Very Good 86 – 100 36.4 50.5% 7,961,400 50.6%
Good 75 – 85 16.9 23.4% 3,567,670 22.7%
Fair 60 – 74 15.2 21.0% 3,403,982 21.6%
Poor 41-59 3.7 5.1% 810,577 5.1%
Very Poor 0 – 40 0.0 0.0% 0 0.0%
Totals 72.2 100.0% 15,743,629 100.0%
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7 Table 4. Pavement Condition Summary – MPAH Network
Condition Category PCI Range Centerline
Mileage
Percent
Centerline
Mileage
Pavement Area
(sf) Percent Area
Very Good 86 – 100 8.6 31.8% 2,143,975 33.5%
Good 75 – 85 5.4 19.9% 1,242,566 19.4%
Fair 60 – 74 11.5 42.6% 2,654,523 41.4%
Poor 41-59 1.6 5.7% 363,935 5.7%
Very Poor 0 – 40 0.0 0.0% 0 0.0%
Totals 27.1 100.0% 6,404,999 100.0%
Table 5. Pavement Condition Summary – Local Network
Condition Category PCI Range Centerline
Mileage
Percent
Centerline
Mileage
Pavement Area
(sf) Percent Area
Very Good 86 – 100 27.8 61.8% 5,817,425 62.3%
Good 75 – 85 11.5 25.5% 2,325,104 24.9%
Fair 60 – 74 3.6 8.0% 749,459 8.0%
Poor 41-59 2.1 4.7% 446,642 4.8%
Very Poor 0 – 40 0.0 0.0% 0 0.0%
Totals 45.1 100.0% 9,338,630 100.0%
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Reduction in M2 Local Match City of Aliso Viejo
Final Report May 2024
8 4 Reduction in M2 Local Match
The OCTA Measure M Regional Capacity Program (Project O) - which provides Measure M2 grant funding for arterial, intersection, and freeway/arterial improvements, includes an incentive for successful implementation of a PMP. The incentive is a 10 percent reduction in local matching fund requirements if either of the following conditions apply:
a) Show measurable improvement of paved street conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of 1 PCI point with no reduction in the overall weighted (by area) average PCI in the MPAH or local street categories; – OR –
b) Have street pavement conditions for the overall network during the previous reporting period within the highest 20 percent of the scale for street pavement conditions in conformance with OCTA Ordinance No.3, defined as a PCI of 75 or higher.
The City’s PCI meets the requirements as noted in the preceding paragraph (b) by keeping the overall network PCI greater than 75, with the MPAH street network at PCI of 79 and the Local Street network showing PCI of 85.
The City will therefore be eligible for the 10 percent reduction in local matching fund requirements for the next 2-year cycle.
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Maintenance and Rehabilitation Strategies City of Aliso Viejo Final Report May 2024
9 5 Maintenance and Rehabilitation Strategies
In general, slurry seals with base repairs will be applied to pavements in “Good” condition with localized repairs being performed when load related distresses are present. Pavements in “Fair” condition will receive a 2-inch grind and overlay; pavements in “Poor” condition will receive a 3-inch grind and overlay with base repairs; and lastly, pavements in “Very Poor” condition are often in need of reconstruction.
Experience and research have shown that it costs much less to maintain pavement in good condition than to repair pavement that has already failed. As shown in Figure 3, by allowing pavements to deteriorate, streets that once cost $1.29/square foot (SF) to slurry seal may soon cost $3.78/SF to overlay, or $12.89/SF to reconstruct.
The mantra of pavement maintenance follows the colloquial saying of "Pay now or pay more later". In other words, delaying repairs can significantly increase repair costs. Note that slurry seals can be placed on approximately 10 times as many lane miles as those requiring reconstruction. Preventive maintenance treatments, such as slurry seal, can extend the life of a pavement by correcting minor faults and reducing further deterioration.
Figure 3. Costs8 of Maintaining Pavements Over Time
Pavements in the “Fair” condition show some form of distress that require more than preventive maintenance.
At this point, a well-designed pavement will have reached between 35 and 50 percent of its life, and an overlay will be required. A key element of a pavement management repair strategy is to keep streets in the “Good” to “Fair” categories from deteriorating. This is particularly true for streets in the “Fair” range, since pavement deterioration will accelerate if left untreated.
8 In addition to the contractor’s prices, unit costs are loaded to include staff time, design, construction management, contingencies, and all non-Asphalt Concrete (AC) related work.
Very
Good
Good
Fair
Poor
Very Poor
35%
75%
90%
Slurry Seal w /Base Repairs
$1.29/SF
Grind and ARHM Overlay
$3.78/SF
Grind and ARHM Overlay w/Base Repairs
$4.78-7.56/SF
Reconstruction
$7.22-12.89/SF
Percent of Pavement Life
Pavement Condition Category
Do Nothing
$0 /SF
Unit Cost
(Local-MPAH)/SF
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10 For the pavements in the “Poor” category, approximately 40 percent of the pavement life is left—a thicker grind and overlay (2 to 3 inches) would be required. Pavements in “Very Poor” condition are near the end of their service life and often exhibit severe forms of distress such as potholes, rutting and extensive cracking, etc. At this stage, reconstruction is typically required.
The City’s maintenance and rehabilitation decision tree for both MPAH and Local networks are generalized in Table 6 and Table 7.
Table 6. MPAH Pavement Maintenance and Rehabilitation Decision Tree Condition Category AC Pavement (MPAH)
Very Good Do Nothing
Good Slurry Seal + 4% Base Repairs ($1.29/SF)
Fair 2" Mill and ARHM Overlay ($3.78/SF)
Poor 3" Mill and ARHM Overlay + 8% Base Repair ($7.56/SF) Very Poor Reconstruct Surface 6" ($12.89/SF)
Table 7. Local Pavement Maintenance and Rehabilitation Decision Tree Condition Category AC Pavement (Local)
Very Good Do Nothing
Good Type II Slurry Seal ($051/SF)
Fair Slurry Seal + 4% Base Repairs ($1.29/SF)
Poor 2" Mill and ARHM Overlay + 5% Base Repair ($4.78/SF) Very Poor 3" Mill and ARHM Overlay + 6% Base Repair ($7.22/SF) 146
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6 Budget Analysis
Based on the principle that it costs less to maintain streets in good condition than it does to repair those that have failed, cost-effective PMPs employ strategies that eliminate the deferred maintenance and then maintain the network with ongoing preventive maintenance. Such strategies bring the network condition to an optimal PCI that can be maintained over time.
6.1 Budget Needs
The first step in developing such a cost-effective strategy is to determine, assuming unlimited revenues (i.e., an unconstrained budget), the total maintenance budget “needs” of the network. In other words, the amount of funding required for each street in the network to achieve an optimal level based on the policy established in the decision tree.
The costs of the treatment(s) over the analysis period were calculated by multiplying the unit cost by the pavement section area at an annual inflation rate of 5.0 percent. This is estimated to be approximately $17.7 million over the next 7 years. Of the total budget needs, approximately $9.9 million (56.1 percent) is devoted to preventive maintenance, while the rest is allocated for more costly rehabilitation and reconstruction treatments. If the City follows this “ideal” strategy, the Citywide average network PCI will be maintained at 84.
Table 8 below shows the impacts of expenditures on the PCI, assuming an unconstrained budget.
Table 8. Summary of Results from an Unconstrained Needs Analysis.
Fiscal Year Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31 Total Needs ($M) Overall NA 2.6 6.5 0.2 0.2 1.5 4.6 2.1 17.7
Rehabilitation ($M) Overall NA 0.0 5.6 0.0 0.0 1.2 1.0 0.0 7.8 Preventive
Maintenance ($M) Overall NA 2.6 0.9 0.2 0.2 0.3 3.6 2.1 9.9 PCI Overall 82 84 86 85 84 83 84 84 NA
In the unconstrained budget “Needs” analysis, the PCI value for each street section is projected without treatment over the analysis period and assigned the applicable treatments. The appropriate time to apply treatments is also determined per the decision tree, since the pavement begins to deteriorate immediately after application and as a result, and subsequent preventive maintenance may be required. The streets in “Poor” and “Very Poor” conditions that require the more costly repairs will be among those chosen in the first year. Once these treatments are completed, the streets may not require another treatment during the analysis period.
The expenditures of this unconstrained budget scenario reflect a strategy of “front loading” the maintenance repairs since deferring treatments will cost more due to higher costs associated with addressing “Poor” to “Very Poor” pavement conditions. However, very few agencies can fund all maintenance treatments in the first year, so the budget scenarios reflect a more realistic annual funding level. 147
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6.2 Budget Scenarios
Having determined the maintenance needs of the street network, the next step in developing a cost-effective M&R strategy is to conduct several alternative budgets or “what-if” scenario analyses. By examining the impacts of budget "scenarios", the advantages, and disadvantages of the 3 funding levels and maintenance strategies can be illustrated. The 3 scenarios are required by the OCTA PMP Guidelines. The following scenarios were performed for this report using an annual inflation factor of 5.0 percent.
Scenario 1: City’s existing budget ($1.4-$2.5M per year)— The result shows that at the City’s current funding level, the network PCI is projected to decrease from 82 to 80 by the end of the analysis period.
The cost of deferred maintenance9 will increase from $2.5 million to $8.6 million by the end of FY 30/31.
Scenario 2: Maintain PCI at 82 ($2.0-$2.1M per year)– The result shows that the City will need to spend a total of $14.2 million over 7 years to maintain the network PCI at 82. Additionally, deferred maintenance will decrease from $2.5 million to $6.5 million by the end of FY 2030/31.
Scenario 3: Increase PCI to 83 ($1.5M-$2.5M per year)– The result shows that the City will need to spend a total of $16.4 million over 7 years to increase the network PCI to 83. Additionally, deferred maintenance will decrease from $2.5 million to $1.4 million by the end of FY 2030/31.
The following table summarizes each scenario with its corresponding 7-year budget, the PCI, and deferred maintenance costs at the end of the analysis period.
Table 9. Budget Scenario Analysis Summary.
Scenario Description
Cumulative
7-year
Budget ($M)
FY 30/31
Network PCI Deferred
Maintenance ($M)
1 City’s Budget $13.4 80 $8.6
2 Maintain PCI at 82 $14.2 82 $6.5
3 Increase PCI to 83 $16.4 83 $1.4
9 Deferred maintenance is a maintenance and activity that was not performed when it should have been or was scheduled to be performed but was delayed to a future period due to the lack of funding. 148
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6.3 Scenario 1: City’s existing budget ($1.4M-$2.5M per year).
At the City’s current budget of $1.9 million per year on average, the network PCI will decrease from 82 to 80 by the end of FY 2030/31. The deferred maintenance cost will increase from $2.5 million to $8.6 million by the end of FY 2030/31. Table 10 and Figure 4 show the results of this scenario.
Table 10. Summary of Results from Scenario 1 Analysis
Fiscal Year Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31 Total Budget ($) Overall NA 1.9 1.4 2.6 1.8 1.8 1.5 2.5 13.5
Rehabilitation
($M) Overall NA 1.9 0.7 1.7 0.9 0.9 0.8 1.7 8.6
Preventive
Maintenance ($M) Overall NA 0.0 0.7 0.9 0.9 0.9 0.7 0.8 4.9 Deferred
Maintenance ($M) Overall 10.2 3.1 3.3 3.6 4.2 6.0 7.1 8.6 N/A PCI
MPAH 79 80 79 79 78 76 75 75 N/A
Local 85 85 85 85 85 85 85 84 N/A
Overall 82 83 83 83 82 82 81 80 N/A
Figure 4. PCI vs Deferred Maintenance for Scenario 1.
2.5 3.1 3.3 3.6
4.2 6.0
7.1 8.6
82 83 83 83 82 82 81 80
0 20
40 60
80 100
0 5
10 15
Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31
Network PCI
Deferred Maintenance ($M)
Fiscal Year
Deferred Maintenance ($M) Network PCI
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6.4 Scenario 2: Maintain PCI at 82 ($2.0-$2.1M per year).
In this scenario the overall network PCI is maintained at 82. As shown in Table 11 and Figure 5 for Scenario 2, the estimated financial commitment required to accomplish this goal is $14.2 million (almost $1 million more than Scenario 1). While the network PCI is maintained at 82, the deferred maintenance at the end of FY 2030/31 will increase to $6.5 million.
Table 11. Summary of Results from Scenario 2 Analysis
Fiscal Year Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31 Total Budget ($) Overall NA 2.1 2.1 2.0 2.0 2.0 2.0 2.0 14.2
Rehabilitation
($M) Overall NA 1.8 0.8 0.1 1.8 1.7 1.1 0.0 7.3
Preventive
Maintenance ($M) Overall NA 0.3 1.3 1.9 0.2 0.3 0.9 2.0 6.9 Deferred
Maintenance ($M) Overall 10.2 7.2 7.9 7.4 6.0 4.9 4.4 6.5 N/A PCI
MPAH 79 80 81 80 80 81 81 81 N/A
Local 85 85 85 85 84 84 83 83 N/A
Overall 82 83 83 83 83 82 82 82 N/A
Figure 5. PCI vs Deferred Maintenance for Scenario 2.
2.5 7.2
7.9 7.4
6.0 4.9
4.4 6.5
82 83 83 83 83 82 82 82
0 20
40 60
80 100
0 5
10 15
Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31
Network PCI
Deferred Maintenance ($M)
Fiscal Year
Deferred Maintenance ($M) Network PCI
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6.5 Scenario 3: Increase PCI to 83 ($1.5M-$2.5M per year).
This scenario aims to increase the PCI to 83 by the end of FY 2030/31. As shown in Table 12 and Figure 6, a total amount of $16.4 million ($2.0 million more than Scenario 1) are required over 7 years. The deferred maintenance cost at the end of FY 2030/31 will decrease to $1.4 million ($6.2 million less than Scenario 1).
Table 12. Summary of Results from Scenario 3 Analysis
Fiscal Year Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31 Total Budget ($) Overall NA 2.5 2.5 2.5 2.4 1.5 2.5 2.5 16.4
Rehabilitation
($M) Overall NA 0.0 1.5 2.3 2.2 1.2 0.0 0.0 7.2
Preventive
Maintenance ($M) Overall NA 2.5 1.0 0.2 0.2 0.3 2.5 2.5 9.2 Deferred
Maintenance ($M) Overall 10.2 0.0 4.0 2.0 0.0 0.0 2.1 1.4 N/A PCI
MPAH 79 81 82 82 80 80 82 81 N/A
Local 85 86 85 85 87 86 85 85 N/A
Overall 82 84 84 84 84 84 84 83 N/A
Figure 6. PCI vs Deferred Maintenance for Scenario 3.
2.5 0.0
4.0 2.0
0.0 0.0
2.1 1.4
82 84 84 84 84 84 84 83
0 20
40 60
80 100
0 5
10 15
Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31
Network PCI
Deferred Maintenance ($M)
Fiscal Year
Deferred Maintenance ($M) Network PCI
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6.6 Scenario Comparisons.
Figure 7 compares the annual changes in PCI for each of the scenarios. As described above, the PCI will decrease to 80 in Scenario 1, remain at 82 for Scenario 2, and increase to 83 in Scenario 3 by the end of FY 30/31.
Figure 7. Comparison of Annual PCI by Scenario.
Figure 8 illustrates the changes in deferred maintenance over the 7-year analysis period for each scenario. For Scenario 1 the deferred maintenance will increase from $2.5 million to $8.6 million by the end of FY 30/31.
Scenarios 2, and 3 present a deferred maintenance of $6.5 million, and $1.4 million, respectively, by the end of FY 30/31.
Figure 8. Comparison of Annual Deferred Maintenance by Scenario.
83 83 83
82 81
80 83
82 82 82
84 84 84 84 84 84
83 82
82 81
80 79
78 77
76 75
80 85
Current 24/25 25/26 26/27 27/28 28/29 29/30 30/31
PCI
Fiscal year
Scenario 1
Scenario 2
Scenario 3
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Conclusion and Recommendations
In summary, the City of Aliso Viejo has a substantial investment of 253.7 million in the pavement network.
Overall, the pavement network is in “Good” condition with a PCI of 83. Approximately 50.6 percent of the City’s Street Network area is in “Very Good” condition, 22.7 percent is in “Good” condition, 21.6 percent is in “Fair” condition, 5.1 percent is in “Poor” condition, and 0.0 percent is in “Very Poor” condition.
The biennial update of the PMP is an eligibility requirement of the Measure M2 plan as administered by OCTA.
Appendix 4 contains the completed PMP template as required by OCTA.
6.1 Findings
Based on the pavement condition, the City has met OCTA’s requirements for receiving a 10 percent reduction in the local matching fund. In summary, the City of Aliso Viejo has a substantial investment of 253.7 million in the pavement network. Overall, the pavement network is in “Good” condition with a PCI of 82. The City’s existing budget (Scenario 1) of $13.4 million over 7 years is expected to reduce the overall network PCI from 82 to 80. In Scenario 2, PCI is maintained at 82 over 7 years with an investment of $14.2 million (almost $1 million more than Scenario 1). Under Scenario 3, PCI would increase to 83 by the end of FY 30/31 with an investment of $16.4 million (approximately $2.0 million more than Scenario 1).
6.2 Recommendations
Based on the data collected and the scenarios analyzed and presented in this report, NCE offers the following recommendations.
1. Pavement Budget - NCE recommends that the City adopt Scenario 2. This will ensure that the City’s PCI is maintained at the existing level while reducing the deferred maintenance to $6.5 million. It should be noted that this scenario will require the City to increase the funding from $13.4 million to $14.2 million.
2. Additional Funding - To address the gap between the City’s existing funding and the recommended scenario, NCE recommends the City take full advantage of all RMRA funds and actively pursue additional pavement funding sources if feasible. Some potential funding sources are listed below:
Federal Funding Sources
• American Rescue Plan Act (ARPA)
• Community Development Block Grants (CDBG)
• Congestion Mitigation and Air Quality Improvement Program (CMAQ) • Federal Emergency Management Agency (FEMA)
• Highway Safety Improvement Program (HSIP)
• Bipartisan Infrastructure Investment and Jobs Act (IIJA) • Regional Surface Transportation Program (RSTP)
• Surface Transportation Program (STP)
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State Funding Sources
• Active Transportation Program (ATP), which now includes the Bicycle Transportation Account (BTA) and Safe Routes to Schools (SR2S)
• AB 2766 (vehicle surcharge)
• CalRecycle grants
• State Transportation Improvement Program (STIP)
• State Water Resource Control Board
• Transportation Development Act (TDA)
• Traffic Safety Fund
• Transportation Uniform Mitigation Fee (TUMF)
• Vehicle License Fees (VLF)
Local/Regional Funding Sources
• Development impact fees
• Flood Control Districts
• General funds
• Local sales tax measures
• Parcel/property taxes
• Solid waste funds
• Traffic impact fees
• Traffic safety/circulation fees
• Transportation mitigation fees
• Transient Occupancy Taxes (TOT)
• Underground impact fees
• Utilities (e.g., stormwater, water, wastewater enterprise funds) • Various assessment districts (lighting, maintenance, flood control, community facilities) • Vehicle registration fees
• Vehicle code fines
3. Pavement Maintenance Strategies
a. NCE recommends that the City consider alternative treatments such as Full-depth reclamation (FDR) or Cold-in-place (CIR) or cold central plant recycling (CCPR), which are alternatives to reconstruction and conventional overlays. These treatments could potentially offer cost savings of approximately 20 to 30 percent compared to traditional treatments. b. NCE recommends that the City continue with a well-funded preventive maintenance program, and with rehabilitation projects to improve pavement currently in poor condition. This is necessary to at least maintain the portion of the street network that is in good condition and avoid increasing the deferred maintenance.
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4. Reinspection Strategies - To continue monitoring the street network and be in compliance with OCTA Measure M2 requirements, it is recommended that the City continues to inspect the entire MPAH and Local street network every two years.
6. M&R Decision Tree - It is important for the City to review and update the M&R treatment strategies and associated unit costs annually to reflect current construction techniques/costs so that the budget analysis results can continue to be reliable and accurate. It should be noted that although asphalt prices are experiencing volatility, on average, Aliso Viejo unit costs have increased by approximately 24 percent between 2020 and 2024.
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Appendix 1
Section Description Inventory – Average (Weighted by Area) PCI
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Section Description Inventory
MPAH Network
Sorted by Name
Branch
ID Street Name Section
ID From To FC Surface
Type
# of
Lanes
Length
(ft)
Width
(ft)
Last
Treatment
Date
Last Treatment Type PCI Date PCI
500 Alicia Parkway 1 Pacific Park Morning Ridge MAJOR AAC 4 1,153 41 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 94 500 Alicia Parkway 2 Morning Ridge 73 Overpass MAJOR AAC 3 514 41 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 94 500 Alicia Parkway 3 73 Overpass Holly Oak MAJOR AAC 3 520 41 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 92 500 Alicia Parkway 4 Holly Oak North City Limits MAJOR AAC 3 1,396 41 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 94 500 Alicia Parkway 5 North City Limits Holly Oak MAJOR AAC 3 1,393 42 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 96 500 Alicia Parkway 6 Holly Oak 73 Overpass MAJOR AAC 3 523 42 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 96 500 Alicia Parkway 7 73 Overpass Morning Ridge MAJOR AAC 3 513 42 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 95 500 Alicia Parkway 8 Morning Ridge Pacific Park Dr MAJOR AAC 3 1,154 42 12/1/2019 2 in Cold Mill & Overlay 12/5/2023 94 338 Aliso Creek Rd 1 El Toro Rd Hummingbird Ln SECONDARY AAC 2 661 41 6/1/2009 2 in overlay 12/5/2023 64 338 Aliso Creek Rd 2 Hummingbird Ln Westwing SECONDARY AC 2 2,239 41 1/1/1980 New Construction - Initial 12/5/2023 69 338 Aliso Creek Rd 3 Westwing Eastwing SECONDARY AAC 2 2,170 41 6/1/2009 2 in overlay 12/5/2023 72 338 Aliso Creek Rd 4 Eastwing Glenwood Dr SECONDARY AAC 2 1,131 41 6/1/2009 2 in overlay 12/5/2023 71 338 Aliso Creek Rd 5 Glenwood Dr Columbia PRIMARY AAC 2 1,784 41 6/1/2009 2 in overlay 12/5/2023 68 338 Aliso Creek Rd 6 Columbia Aliso Viejo Pkwy PRIMARY AAC 2 1,979 41 6/1/2009 2 in overlay 12/5/2023 72 338 Aliso Creek Rd 7 Aliso Viejo Pkwy Windsong MAJOR AAC 2 1,044 41 8/1/2018 2 in Cold Mill & Overlay 12/5/2023 95 338 Aliso Creek Rd 8 Windsong 73 Toll Overpass MAJOR AAC 3 1,338 51 8/1/2018 2 in Cold Mill & Overlay 12/5/2023 94 338 Aliso Creek Rd 9 73 Toll Overpass Enterprise MAJOR AC 3 1,405 51 7/15/2011 Surface Treatment - Slurry Seal 12/5/2023 61 338 Aliso Creek Rd 10 Enterprise Autumnglen MAJOR AAC 3 1,016 48 9/20/2013 Overlay - AC Fabric 12/5/2023 73 338 Aliso Creek Rd 11 Autumnglen Pacific Park Dr MAJOR AC 3 1,065 48 1/1/1980 New Construction - Initial 12/5/2023 70 338 Aliso Creek Rd 12 Pacific Park Dr Journey MAJOR AC 3 1,397 48 7/15/2011 Surface Treatment - Slurry Seal 12/5/2023 83 338 Aliso Creek Rd 13 Journey Aliso Viejo Pkwy MAJOR AC 3 1,102 48 1/1/1980 New Construction - Initial 12/5/2023 77 338 Aliso Creek Rd 14 Aliso Viejo Pkwy Liberty MAJOR AC 3 1,767 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 15 Liberty Pursuit MAJOR AC 3 942 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 16 Pursuit Wood Canyon Dr MAJOR AC 3 985 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 17 Wood Canyon Dr City Limits (Bridge) MAJOR AC 3 740 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 18 City Limits (Bridge) Wood Canyon Dr MAJOR AC 3 750 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 19 Wood Canyon Dr Pursuit MAJOR AC 3 979 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 20 Pursuit Liberty MAJOR AC 3 935 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 21 Liberty Aliso Viejo Pkwy MAJOR AC 3 1,767 48 1/1/2023 Cold Mill and Overlay 12/5/2023 100 338 Aliso Creek Rd 22 Aliso Viejo Pkwy Journey MAJOR AC 3 1,104 48 1/1/1980 New Construction - Initial 12/5/2023 76 338 Aliso Creek Rd 23 Journey Pacific Park Dr MAJOR AC 3 1,423 48 1/1/1980 New Construction - Initial 12/5/2023 75 338 Aliso Creek Rd 24 Pacific Park Dr Autumnglen MAJOR AC 3 1,065 48 1/1/1980 New Construction - Initial 12/5/2023 74 338 Aliso Creek Rd 25 Autumnglen Enterprise MAJOR AC 3 1,016 48 1/1/1980 New Construction - Initial 12/5/2023 83 338 Aliso Creek Rd 26 Enterprise 73 Toll Overpass MAJOR AC 3 1,405 51 1/1/1980 New Construction - Initial 12/5/2023 63 338 Aliso Creek Rd 27 73 Toll Overpass Windsong MAJOR AAC 3 1,346 51 8/1/2018 2 in Cold Mill & Overlay 12/5/2023 87 338 Aliso Creek Rd 28 Windsong Aliso Viejo Pkwy MAJOR AAC 2 1,051 40 8/1/2018 2 in Cold Mill & Overlay 12/5/2023 87 338 Aliso Creek Rd 29 Aliso Viejo Pkwy Columbia MAJOR AC 2 1,990 40 1/1/1980 New Construction - Initial 12/5/2023 69 338 Aliso Creek Rd 30 Columbia Glenwood Dr MAJOR AC 2 1,760 40 1/1/1980 New Construction - Initial 12/5/2023 60 338 Aliso Creek Rd 31 Glenwood Dr Eastwing MAJOR AC 2 1,143 41 1/1/1980 New Construction - Initial 12/5/2023 62 338 Aliso Creek Rd 32 Eastwing Westwing MAJOR AC 2 2,167 41 1/1/1980 New Construction - Initial 12/5/2023 68 338 Aliso Creek Rd 33 Westwing Hummingbird Ln MAJOR AC 2 2,240 41 1/1/1980 New Construction - Initial 12/5/2023 73 338 Aliso Creek Rd 34 Hummingbird Ln El Toro Rd MAJOR AC 2 656 41 1/1/1980 New Construction - Initial 12/5/2023 63 352 Aliso Viejo Parkway 1 Aliso Creek Rd Liberty PRIMARY AAC 2 1,230 44 4/1/2017 Surface Reconstruction - AC 12/5/2023 77 352 Aliso Viejo Parkway 2 Liberty Pacific Park Dr PRIMARY AAC 2 1,814 44 4/1/2017 Surface Reconstruction - AC 12/5/2023 78 352 Aliso Viejo Parkway 3 Pacific Park Dr 1134 n/o Pacific Park Dr MAJOR AAC 3 1,134 51 4/1/2017 Surface Reconstruction - AC 12/5/2023 75 352 Aliso Viejo Parkway 4 Endeavor Grand MAJOR AAC 2 1,187 49 4/1/2017 Surface Reconstruction - AC 12/5/2023 78 352 Aliso Viejo Parkway 5 Grand Vantis Dr MAJOR AAC 3 1,002 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 74 352 Aliso Viejo Parkway 6 Vantis Dr Enterprise MAJOR AAC 3 1,208 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 68 352 Aliso Viejo Parkway 7 Enterprise Columbia MAJOR AC 3 1,671 45 5/29/2009 Surface Treatment - Slurry Seal 12/5/2023 57 352 Aliso Viejo Parkway 8 Columbia Aliso Creek Rd MAJOR AC 3 1,597 45 1/1/1980 New Construction - Initial 12/5/2023 69 352 Aliso Viejo Parkway 9 Aliso Creek Rd Cedarbrook MAJOR AC 3 674 49 4/24/2013 Surface Treatment - Slurry Seal 12/5/2023 71
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Section Description Inventory
MPAH Network
Sorted by Name
Branch
ID Street Name Section
ID From To FC Surface
Type
# of
Lanes
Length
(ft)
Width
(ft)
Last
Treatment
Date
Last Treatment Type PCI Date PCI
352 Aliso Viejo Parkway 10 Cedarbrook Briarglen MAJOR AAC 3 1,540 49 8/1/2017 2 in Cold Mill & Overlay 12/5/2023 80 352 Aliso Viejo Parkway 11 Briarglen Moulton Pkwy MAJOR AAC 3 603 49 8/1/2017 2 in Cold Mill & Overlay 12/5/2023 80 352 Aliso Viejo Parkway 12 Moulton Pkwy Briarglen MAJOR AAC 3 603 49 8/1/2017 2 in Cold Mill & Overlay 12/5/2023 94 352 Aliso Viejo Parkway 13 Briarglen Cedarbrook MAJOR AAC 3 1,540 49 8/1/2017 2 in Cold Mill & Overlay 12/5/2023 94 352 Aliso Viejo Parkway 14 Cedarbrook Aliso Creek Rd MAJOR AC 3 673 49 1/1/1980 New Construction - Initial 12/5/2023 75 352 Aliso Viejo Parkway 15 Aliso Creek Rd Columbia MAJOR AC 3 1,602 49 1/1/1980 New Construction - Initial 12/5/2023 55 352 Aliso Viejo Parkway 16 Columbia Enterprise MAJOR AC 3 1,678 45 1/1/1980 New Construction - Initial 12/5/2023 55 352 Aliso Viejo Parkway 17 Enterprise Vantis Dr MAJOR AAC 3 1,213 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 71 352 Aliso Viejo Parkway 18 Vantis Dr Grand MAJOR AAC 3 1,005 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 72 352 Aliso Viejo Parkway 19 Grand Endeavor MAJOR AAC 3 1,187 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 76 352 Aliso Viejo Parkway 20 Endeavor Pacific Park Dr MAJOR AAC 3 1,134 48 4/1/2017 Surface Reconstruction - AC 12/5/2023 67 352 Aliso Viejo Parkway 21 Pacific Park Dr Liberty PRIMARY AAC 2 1,824 40 4/1/2017 Surface Reconstruction - AC 12/5/2023 75 352 Aliso Viejo Parkway 22 Liberty Aliso Creek Rd PRIMARY AAC 2 1,236 40 4/1/2017 Surface Reconstruction - AC 12/5/2023 81 341 Glenwood Dr 1 SR 73 Bridge Brookline PRIMARY AC 3 997 42 6/11/2010 Surface Treatment - Slurry Seal 12/5/2023 55 341 Glenwood Dr 2 Brookline Aliso Creek Rd PRIMARY AC 3 1,586 42 1/1/1980 New Construction - Initial 12/5/2023 55 341 Glenwood Dr 3 Aliso Creek Rd Argonaut PRIMARY AC 3 1,067 42 1/1/1980 New Construction - Initial 12/5/2023 72 341 Glenwood Dr 4 Argonaut Cedarbrook PRIMARY AC 3 955 42 1/1/1980 New Construction - Initial 12/5/2023 74 341 Glenwood Dr 5 Cedarbrook Da Vinci PRIMARY AC 3 1,136 42 1/1/1980 New Construction - Initial 12/5/2023 74 341 Glenwood Dr 6 Da Vinci City Limits PRIMARY AC 3 882 42 1/1/1980 New Construction - Initial 12/5/2023 73 341 Glenwood Dr 7 City Limits Da Vinci PRIMARY AC 2 875 42 1/1/1980 New Construction - Initial 12/5/2023 73 341 Glenwood Dr 8 Da Vinci Cedarbrook PRIMARY AC 3 1,141 42 1/1/1980 New Construction - Initial 12/5/2023 79 341 Glenwood Dr 9 Cedarbrook Argonaut PRIMARY AC 3 955 42 1/1/1980 New Construction - Initial 12/5/2023 78 341 Glenwood Dr 10 Argonaut Aliso Creek Rd PRIMARY AC 6 1,072 42 6/1/2010 Surface Treatment - Slurry Seal 12/5/2023 80 341 Glenwood Dr 11 Aliso Creek Rd Brookline PRIMARY AC 3 1,595 42 4/24/2013 Surface Treatment - Slurry Seal 12/5/2023 65 341 Glenwood Dr 12 Brookline SR 73 Bridge PRIMARY AC 3 997 42 1/1/1980 New Construction - Initial 12/5/2023 69 999 La Paz Road 1 Pacific Park Drive North City Limits MAJOR AAC 3 2,105 33 10/30/2013 Surface Treatment - Slurry Seal 12/5/2023 82 999 La Paz Road 2 North City LImits Pacific Park Dr MAJOR AC 3 2,117 33 1/1/1980 New Construction - Initial 12/5/2023 90 343 Pacific Park Dr 1 City Limits Aliso Niguel MAJOR AAC 3 1,656 42 6/1/2012 2 in Cold Mill & Overlay 12/5/2023 74 343 Pacific Park Dr 2 Aliso Niguel La Paz MAJOR AAC 2 632 42 6/1/2012 2 in Cold Mill & Overlay 12/5/2023 76 343 Pacific Park Dr 3 La Paz Rd Heather Ridge MAJOR AAC 6 1,221 75 6/1/2010 2 in Cold Mill & Overlay 12/5/2023 61 343 Pacific Park Dr 4 Heather Ridge Alicia Pkwy MAJOR AC 3 992 75 1/1/1980 New Construction - Initial 12/5/2023 61 343 Pacific Park Dr 5 Alicia Pkwy Bridge e/s MAJOR AAC 3 1,167 48 6/15/2013 2 in Cold Mill & Overlay 12/5/2023 73 343 Pacific Park Dr 6 Bridge w/s Aliso Creek Rd MAJOR AC 3 1,436 96 1/1/1980 New Construction - Initial 12/5/2023 81 343 Pacific Park Dr 7 Aliso Creek Rd City Lights Dr MAJOR AC 3 938 42 7/16/2012 Surface Treatment - Slurry Seal 12/5/2023 86 343 Pacific Park Dr 8 City Lights Dr Aliso Viejo Pkwy MAJOR AC 3 1,288 42 1/1/1980 New Construction - Initial 12/5/2023 94 343 Pacific Park Dr 9 Aliso Viejo Pkwy Wood Canyon Dr MAJOR AAC 3 1,358 42 6/1/2010 2 in Cold Mill & Overlay 12/5/2023 68 343 Pacific Park Dr 10 Wood Canyon Dr Cheyenne PRIMARY AAC 2 1,236 42 6/11/2010 Surface Treatment - Slurry Seal 12/5/2023 76 343 Pacific Park Dr 11 Cheyenne Chase PRIMARY AC 2 1,718 42 1/1/1980 New Construction - Initial 12/5/2023 73 343 Pacific Park Dr 12 Chase Canyon Vistas PRIMARY AC 2 1,320 42 6/11/2010 Surface Treatment - Slurry Seal 12/5/2023 79 343 Pacific Park Dr 13 Canyon Vistas Coronado Cay PRIMARY AC 2 805 40 1/1/1980 New Construction - Initial 12/5/2023 84 343 Pacific Park Dr 14 Coronado Cay Enterprise PRIMARY AC 2 1,251 41 1/1/1980 New Construction - Initial 12/5/2023 87 343 Pacific Park Dr 15 Enterprise 73 Toll Overpass PRIMARY AC 2 477 41 1/1/1980 New Construction - Initial 12/5/2023 85 343 Pacific Park Dr 16 73 Toll Overpass Enterprise PRIMARY AC 2 475 41 1/1/1980 New Construction - Initial 12/5/2023 82 343 Pacific Park Dr 17 Enterprise Coronado Cay PRIMARY AC 2 1,248 41 1/1/1980 New Construction - Initial 12/5/2023 85 343 Pacific Park Dr 18 Coronado Cay Canyon Vistas PRIMARY AC 2 807 41 1/1/1980 New Construction - Initial 12/5/2023 86 343 Pacific Park Dr 19 Canyon Vistas Chase PRIMARY AC 2 1,331 42 1/1/1980 New Construction - Initial 12/5/2023 92 343 Pacific Park Dr 20 Chase Cheyenne PRIMARY AC 2 1,727 41 1/1/1980 New Construction - Initial 12/5/2023 72 343 Pacific Park Dr 21 Cheyenne Wood Canyon Dr PRIMARY AC 2 1,241 41 1/1/1980 New Construction - Initial 12/5/2023 72 343 Pacific Park Dr 22 Wood Canyon Dr Aliso Viejo Pkwy MAJOR AC 3 1,366 48 1/1/1980 New Construction - Initial 12/5/2023 67 343 Pacific Park Dr 23 Aliso Viejo Pkwy City Lights Dr MAJOR AC 3 1,288 48 1/1/1980 New Construction - Initial 12/5/2023 91 343 Pacific Park Dr 24 City Lights Dr Aliso Creek Rd MAJOR AC 3 941 48 1/1/1980 New Construction - Initial 12/5/2023 95
158
City of Aliso Viejo, CA
Pavement Management Plan 2024 Update
Section Description Inventory
MPAH Network
Sorted by Name
Branch
ID Street Name Section
ID From To FC Surface
Type
# of
Lanes
Length
(ft)
Width
(ft)
Last
Treatment
Date
Last Treatment Type PCI Date PCI
343 Pacific Park Dr 25 Aliso Creek Rd Bridge w/s MAJOR AC 3 1,436 48 1/1/1980 New Construction - Initial 12/5/2023 82 343 Pacific Park Dr 26 Bridge e/s Alicia Pkwy MAJOR AC 3 1,197 48 1/1/1980 New Construction - Initial 12/5/2023 74 343 Pacific Park Dr 27 La Paz Rd Aliso Niguel MAJOR AC 3 638 42 1/1/1980 New Construction - Initial 12/5/2023 46 343 Pacific Park Dr 28 Aliso Niguel City Limits MAJOR AC 3 1,656 42 1/1/1980 New Construction - Initial 12/5/2023 70 265 Wood Canyon Dr 1 Aliso Creek Las Flores SECONDARY AC 4 1,104 50 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 2 Las Flores Valencia SECONDARY AC 2 1,664 50 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 3 Valencia Tivoli SECONDARY AC 2 1,009 50 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 96 265 Wood Canyon Dr 4 Tivoli Cottage Ln SECONDARY AC 2 989 50 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 94 265 Wood Canyon Dr 5 Cottage Ln SOKA South Entrance SECONDARY AC 3 1,577 61 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 6 SOKA South Entrance Calypso St SECONDARY AC 4 1,102 61 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 7 Calypso St Oak View Dr SECONDARY AC 4 1,642 61 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 8 Oak View Dr Huntington Ln (Access Rd) SECONDARY AC 4 1,410 55 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 9 Huntington Ln (Access Rd) Westridge Dr SECONDARY AC 4 1,167 55 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 95 265 Wood Canyon Dr 10 Westridge Dr Pacific Park Dr SECONDARY AC 4 1,003 70 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 89
159
City of Aliso Viejo, CA
Pavement Management Plan 2024 Update
Section Description Inventory
Local Network
Sorted by Name
Branch
ID Street Name Section
ID From To FC Surface
Type
# of
Lanes
Length
(ft)
Width
(ft)
Last
Treatment
Date
Last Treatment Type PCI Date PCI
116 Amber 1 Eastwood Dead End LOCAL AAC 2 351 36 5/1/2019 2 in Cold Mill & Overlay 12/6/2023 92 132 Argonaut 1 Aliso Creek Rd Argonaut LOCAL AC 2 1,483 44 7/17/2008 Surface Treatment - Slurry Seal 12/6/2023 48 132 Argonaut 2 Argonaut Argonaut LOCAL AC 2 1,633 44 1/1/1980 New Construction - Initial 12/6/2023 58 132 Argonaut 3 Argonaut Glenwood Dr LOCAL AC 2 398 44 1/1/1980 New Construction - Initial 12/6/2023 54 169 Autumnglen 1 Aliso Creek Rd Summerfield LOCAL AC 2 1,320 40 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 87 243 Barrington 30 Cranwell Chesterwood LOCAL AC 2 264 30 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 96 47 Bay Laurel 1 Westwing Coppercrest LOCAL AC 2 514 40 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 89 325 Bearberry 1 Timberland Dead End LOCAL AC 2 158 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 72 229 Beech Dr 60 Poplar Dr Pacific Grove Dr LOCAL AC 2 792 40 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 95 257 Bel Flora Ct 1 Oakview Dr Country Walk Dr LOCAL AAC 2 542 40 1/1/2023 Surface Treatment - Slurry Seal 12/6/2023 97 85 Bells Vireo Ln 1 Hummingbird Ln El Toro Road LOCAL AC 2 488 40 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 80 244 Berkshire 10 Cranwell Chesterwood LOCAL AC 2 388 30 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 89 236 Birch Dr 10 Rowan Dr Mallorn Dr LOCAL AC 2 270 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 94 115 Birchmont 1 Cedarbrook Eastwind LOCAL AAC 2 804 40 5/1/2019 2 in Cold Mill & Overlay 12/6/2023 94 12 Blackbird Ln 1 Seagull Ln Dead End LOCAL AC 2 886 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 85 77 Blue Heron Ln 1 San Bittern Ln Dead End LOCAL AC 2 567 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 66 27 Blue Jay Dr 1 Woodstork Ln Dead End West LOCAL AC 2 470 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 78 27 Blue Jay Dr 2 Woodstork Ln Dead End East LOCAL AC 2 398 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 72 7 Bluebird Ln 1 Cardinal Ave Dead End LOCAL AC 2 921 34 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 87 4 Bob White Ln 1 Pinyon Jay Cuervo Dr LOCAL AC 2 264 39 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 81 307 Bottlebrush 1 Silkwood Hollyleaf LOCAL AC 2 480 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 92 287 Boulder Cir 1 Northern Pine Dead End LOCAL AC 2 149 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 74 246 Boundary Oak 1 Wood Canyon Dr Weybride Wy LOCAL AC 2 864 40 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 96 246 Boundary Oak 2 Weybridge Wy Pleasent Walk LOCAL AC 2 1,178 40 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 93 93 Briarcliff 1 Lindengrove Westwing LOCAL AC 2 1,144 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 83 118 Briarglen 1 Eastwind Dahlia LOCAL AAC 2 1,077 32 5/1/2019 2 in Cold Mill & Overlay 12/6/2023 90 118 Briarglen 2 Dahlia Aliso Viejo Pkwy LOCAL AAC 2 1,001 32 5/1/2019 2 in Cold Mill & Overlay 12/6/2023 87 118 Briarglen 3 Briarglen Dead End LOCAL AC 2 106 60 6/15/2013 Surface Treatment - Slurry Seal 12/6/2023 89 289 Brittany Bay 1 Cayman Brac Key Largo LOCAL AC 2 310 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 78 136 Brookline 1 Brookline Glenwood LOCAL AC 2 380 64 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 75 136 Brookline 2 Aliso Creek Rd Dead End LOCAL AC 2 1,551 44 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 68 221 Brookstone Pl 1 Somerset Dr Seton Dr LOCAL AC 2 180 36 2/28/2022 Surface Treatment - Sand Tar 12/6/2023 83 61 Brooktree 1 Oakleigh Dead End LOCAL AC 2 424 30 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 71 273 Caledon Ct 1 Richmont Wy Dead End LOCAL AC 2 321 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 92 42 Calle Corta 1 Westwing El Toro Rd LOCAL AC 2 1,364 40 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 85 100 Calle Cortez 1 Via Iglesia Moulton Pkwy LOCAL AC 2 443 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 74 219 Calypso St 1 Wood Canyon Dr Sunbury Dr LOCAL AC 2 580 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 95 212 Cameo Dr 1 Laurelwood St Charlemont Dr LOCAL AC 2 752 36 2/28/2022 Surface Treatment - Sand Tar 12/6/2023 93 303 Canyon Vistas 1 Pacific Park Wood Vista Way LOCAL AC 2 953 40 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 90 303 Canyon Vistas 2 Wood Vista Way Silkwood LOCAL AC 2 1,569 40 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 86 41 Canyon Wren Ln 1 Westwing Crane St LOCAL AC 2 1,833 40 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 78 41 Canyon Wren Ln 2 Crane St El Toro Rd LOCAL AC 2 1,208 40 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 77 293 Cape Coral 1 Laguna Madre Brittany Bay LOCAL AC 2 712 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 91 6 Cardinal Ave 1 Canyon Wren Ln Bluebird ln LOCAL AC 2 918 34 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 74 290 Cayman Brac 1 Brittany Bay Laguna Madre LOCAL AC 2 643 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 89 290 Cayman Brac 2 Brittany Bay Key Largo LOCAL AC 2 559 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 96 102 Cedarbrook 1 Aliso Viejo Pkwy Starcrest LOCAL AC 2 1,295 40 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 85 102 Cedarbrook 2 Starcrest Windsong LOCAL AC 2 900 40 1/1/1980 New Construction - Initial 12/6/2023 96 102 Cedarbrook 3 Windsong Park Ave LOCAL AC 2 1,618 40 1/1/1980 New Construction - Initial 12/6/2023 95 102 Cedarbrook 4 Rainwood Aliso Viejo Pkwy LOCAL AC 2 1,510 37 4/24/2013 Surface Treatment - Slurry Seal 12/6/2023 73
160
City of Aliso Viejo, CA
Pavement Management Plan 2024 Update
Section Description Inventory
Local Network
Sorted by Name
Branch
ID Street Name Section
ID From To FC Surface
Type
# of
Lanes
Length
(ft)
Width
(ft)
Last
Treatment
Date
Last Treatment Type PCI Date PCI
102 Cedarbrook 5 Glenwood Dr Rainwood LOCAL AC 2 1,790 37 1/1/1980 New Construction - Initial 12/6/2023 64 102 Cedarbrook 6 Da Vinci Glenwood Dr LOCAL AC 2 1,071 43 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 83 215 Chancey Ct 1 Cameo Dr Dead End LOCAL AC 2 158 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 85 213 Charlemont Dr 1 Cameo Dr Deerborn Dr LOCAL AC 2 333 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 93 266 Chase 1 Thisledown Paradise Bay LOCAL AC 2 1,132 43 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 86 266 Chase 2 Paradise Bay Sanborn LOCAL AC 2 658 43 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 93 266 Chase 3 Sanborn Pacific Park Dr LOCAL AC 2 587 43 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 94 242 Chesterwood 10 Cliffwood Barrington LOCAL AC 2 528 30 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 94 231 Chestnut Dr 10 Beech Dr Pacific Grove Dr LOCAL AC 2 528 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 94 38 Chickadee Ln 1 Calle Corta Dead End LOCAL AC 2 1,056 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 90 187 City Lights Dr 1 Pacific Park Prvt Prop LOCAL AAC 2 1,390 64 1/1/2023 Surface Treatment - Slurry Seal 12/6/2023 93 241 Cliffwood 30 Cranwell Chesterwood LOCAL AC 2 628 30 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 95 327 Clusterberry 1 Timberland Elderwood LOCAL AC 2 158 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 75 321 Coastal Oak 1 Canyon Vistas Peppertree LOCAL AC 2 1,848 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 94 310 Coffeeberry 1 Hollyleaf Dead End LOCAL AC 2 422 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 94 97 Collingwood 1 Briarcliff Diamondgate LOCAL AC 2 730 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 85 133 Columbia 1 Aliso Creek Rd Aliso Viejo Pkwy LOCAL AC 2 1,622 44 7/17/2008 Surface Treatment - Slurry Seal 12/6/2023 48 133 Columbia 2 Columbia Columbia LOCAL AC 2 1,796 36 1/1/1980 New Construction - Initial 12/6/2023 44 133 Columbia 3 Columbia End LOCAL AC 2 423 40 1/1/1980 New Construction - Initial 12/6/2023 53 83 Condor Ln 1 Sanderling Ln Hummingbird Ln LOCAL AC 2 126 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 64 49 Copper Crest 1 End End LOCAL AC 2 921 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 79 71 Coral Bill Ln 1 Hummingbird Ln Woodswallow LOCAL AC 2 158 40 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 48 119 Coralwind 1 Eastwind Dead End LOCAL AAC 2 615 36 5/1/2019 2 in Cold Mill & Overlay 12/6/2023 81 258 Country Walk Dr 1 Bel Flora Ct Southern Hills Dr LOCAL AC 2 528 40 1/1/2023 Surface Treatment - Slurry Seal 12/6/2023 92 8 Crane St 1 Canyon Wren Ln Prarie Falcon LOCAL AC 2 101 40 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 93 240 Cranwell 70 Barrington Cliffwood LOCAL AC 2 528 30 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 92 152 Creekside 1 Woodside Morningridge LOCAL AAC 2 792 40 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 83 88 Crestview 1 Meadow Point Dead End LOCAL AC 2 733 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 83 55 Crossbow 1 Sandbridge Saddleridge LOCAL AC 2 293 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 88 90 Crystal Glen 1 Diamondgate Dead End LOCAL AC 2 332 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 84 113 Cuervo Dr 1 Canyon Wren Ln Wigeon Ln LOCAL AC 2 1,066 36 6/1/2019 Surface Treatment - Slurry Seal 12/5/2023 89 101 Da Vinci 1 Glenwood Dr Cedarbrook LOCAL AC 2 1,943 43 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 90 250 Dawn Ln 1 Oakview Dr Dusk Wy LOCAL AAC 2 1,255 36 1/1/2023 Surface Treatment - Slurry Seal 12/6/2023 95 216 Deerborn Dr 1 Cameo Dr Calypso St LOCAL AC 2 854 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 96 216 Deerborn Dr 2 Calypso St Sherwood Dr LOCAL AC 2 528 36 2/28/2022 Surface Treatment - Slurry Seal 12/6/2023 96 177 Deerhurst 1 Wolverine Foxborough LOCAL AC 2 1,808 40 6/1/2021 Cold Mill and Overlay 12/5/2023 93 177 Deerhurst 2 Foxborough Pacific Park Dr LOCAL AC 2 1,747 40 6/1/2021 Cold Mill and Overlay 12/5/2023 94 314 Deerwood 1 Hopseed Dead End LOCAL AC 2 950 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 94 89 Diamond Gate 1 Lindengrove Dead End LOCAL AC 2 1,481 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 78 33 Dove Ln 1 Macaw St Dead End LOCAL AC 2 424 36 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 78 14 Dunlin Ln 1 Surfbird Ln Dead End LOCAL AC 2 528 38 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 72 199 Duray Ct 1 Monstad St End LOCAL AAC 2 264 40 1/1/2023 Surface Treatment - Slurry Seal 12/5/2023 97 251 Dusk Wy 1 Dawn Ln Evening Light LOCAL AAC 2 264 36 1/1/2023 Surface Treatment - Slurry Seal 12/6/2023 90 57 Eaglepoint 1 End End LOCAL AC 2 507 36 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 86 117 Eastwind 1 Amber Briarglen LOCAL AC 2 1,571 30 4/24/2013 Surface Treatment - Slurry Seal 12/6/2023 90 23 Eastwing 1 Skylark Dr Aliso Creek Rd LOCAL AC 2 528 40 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 73 23 Eastwing 2 Heatherwood Aliso Creek LOCAL AC 2 1,229 40 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 89 23 Eastwing 3 Heatherwood Ramblewood LOCAL AC 2 1,941 40 8/1/2020 Surface Treatment - Slurry Seal 12/6/2023 92 10 Egret Ln 1 Prarie Falcon Seagull Ln LOCAL AC 2 2,039 40 6/1/2019 Surface Treatment - Slurry Seal 12/6/2023 89 328 Elderwood 1 Sagebrush Dead End LOCAL AC 2 1,584 36 8/1/2020 Surface Treatment - Slurry Seal 12/5/2023 91