AGENDA
ALISO VIEJO CITY COUNCIL
WEDNESDAY, OCTOBER 2, 2024
7:00 PM REGULAR MEETING
CITY HALL
COUNCIL CHAMBERS
12 JOURNEY
ALISO VIEJO, CA
Mayor Mike Munzing
Mayor Pro Tem Tiffany Ackley
Councilmember Ross Chun
Councilmember Max Duncan
Councilmember Richard Hurt
WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.
It is the City's intention to comply with the Americans with Disabilities Act (ADA) . If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting.
Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425- 2505.
This meeting will be broadcast live on Cox Communications Channel 851, AT&T U -Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U -Verse Channel 99, and can be viewed on the internet at www.avcity.org.
MITZI ORTIZ SCOTT C. SMITH LAUREN TORRES
ACTING CITY MANAGER CITY ATTORNEY DEPUTY CITY CLERK
1 PLEASE SILENCE ALL CELL PHONES AND OTHER
ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION
CALL TO ORDER: Convene Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE:
1. SPECIAL PRESENTATIONS:
1.1 BUSINESS OF THE MONTH - SUSHI KIZUNA
2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:
3. COMMUNITY INPUT:
Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.
4. CONSENT CALENDAR:
All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar wi ll be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.
4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived.
4.2 APPROVAL OF MINUTES
Recommended Action: Approve the Minutes as submitted for the September 18, 2024 Special Meeting, and the September 18, 2024 Regular Meeting.
Draft Minutes - September 18, 2024 Special Meeting
Draft Minutes - September 18, 2024 Regular Meeting
4.3 ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between August 30, 2024, and September 12, 2024, in the amount of $1,265,220.03.
2 Staff Report
Attachment 1 - Accounts Payable Report
4.4 CONTRACT WITH GENESIS FLOOR COVERING, INC. FOR VISTA PARK
PLAYGROUND RUBBER PIP SAFETY SURFACING
Recommended Action:
1. Approve Contract Documents for Vista Park Playground Rubber PIP Safety Surfacing Project;
2. Award a contract in the amount of $57,041 to Genesis Floor Covering, Inc. as the lowest responsible bidder for Vista Park Playground Rubber PIP Safety Surfacing Project;
3. Authorize the City Manager to execute a contract with Genesis Floor Covering, Inc;
4. Authorize City staff to make total compensation to Genesis Floor Covering, Inc. up to $57,041 plus $2,852 (5% of the contract amount) to allow for contingencies, totaling $59,893; and
5. Declare this project categorically exempt from the California Environmental Quality Act (CEQA) process Per Title 14 of the California Code of Regulations, Chapter 3, Article 19, Section 15301 (Class 1: Existing Facilities).
Staff Report
Attachment 1 - Contract
4.5 CONTRACT WITH ALL AMERICAN ASPHALT FOR THE ALISO CREEK ROAD PAVEMENT REHABILILITATION BETWEEN ENTERPRISE AND SR -73, AND
STRIPING OF BIKE LANES FROM ENTERPRISE TO ALISO VIEJO PARKWAY
PROJECT
Recommended Action:
1. Approve Contract Documents, Specifications, and Plans for Aliso Creek Road Pavement Rehabilitation Between Enterprise to SR -73 and Striping of Bike Lanes from Enterprise to Aliso Viejo Parkway Project;
2. Award a contract in the amount of $906,749 to All American Asphalt as the lowest responsible bidder for the Aliso Creek Road Pavement Rehabilitation Between Enterprise to SR -73 and Striping of Bike Lanes from Enterprise to Aliso Viejo Parkway Project;
3. Authorize the City Manager to execute a contract with All American Asphalt;
4. Appropriate an additional $252,129.28 in Measure M2 funds to the Fiscal Year 2024- 25 Capital Improvement Plan budget;
5. Authorize City staff to make total compensation to All American Asphalt up to $906,749 plus $90,674.90 (10% of the contract amount) to allow for contingencies, totaling $997,423.90; and
6. Declare this project categorically exempt from the California Environmental Quality Act (CEQA) process Per Title 14 of the California Code of Regulations, Chapter 3, Article 19, Section 15301 (Class 1: Existing Facilities).
Staff Report
Attachment 1 - Contract
Attachment 2 - Submitted Bid
4.6 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-9-1419 FOR OCTA M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM – ALISO CREEK
CORRIDOR
3 Recommended Action: Approve and authorize the Mayor to execute Amendment No. 1 to Cooperative Agreement C-9-1419 with the Orange County Transportation Authority (OCTA).
Staff Report
Attachment 1 - Agreement Amendment
5. PUBLIC HEARINGS: None.
6. DISCUSSION:
6.1 ON-STREET PARKING – JOURNEY
Recommended Action:
1. Approve an applicant request to modify the lane configuration on Journey to allow for on-street parking; and
2. Authorize Staff to finalize parking/lane configuration and complete the work on Journey.
Staff Report
Attachment 1 - Applicant Request
6.2 APPOINTMENT OF MITZI ORTIZ AS CITY MANAGER AND APPROVAL OF CITY
MANAGER EMPLOYMENT AGREEMENT
Recommended Action:
1. That the Council appoint Mitzi Ortiz (“Ortiz”) as Aliso Viejo City Manager; and
2. That the Council approve the City Manager Employment Agreement between the City and Ortiz memorializing the terms of her employment.
Staff Report
Attachment 1 - Agreement
7. CITY MANAGER' S REPORT:
8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:
9. ADJOURNMENT:
Adjourn to November 6, 2024. The regularly scheduled City Council meeting of October 16, 2024 has been cancelled.
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