Agenda packet — Aliso Viejo City Council, May 21, 2025

AGENDA

ALISO VIEJO

CITY COUNCIL
WEDNESDAY, MAY 21, 2025
7:00 PM REGULAR MEETING

CITY HALL TELECONFERENCE LOCATION

COUNCIL CHAMBERS WOODFIELD PARK
12 JOURNEY, 26812 WOODFIELD

ALISO VIEJO, CA ALISO VIEJO, CA

Mayor Tiffany Ackley

Mayor Pro Tem Max Duncan
Councilmember Richard Hurt
Councilmember Mike Munzing
Councilmember Tim Zandbergen

WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded.

It is the City's intention to comply with the Americans with Disabilities Act (ADA) . If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting.

Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505.

This meeting will be broadcast live on Cox Communications Channel 851, AT&T U- Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U-Verse Channel 99, and can be viewed on the internet at www.avcity.org.

MITZI ORTIZ SCOTT C. SMITH JANET MARTINEZ

CITY MANAGER CITY ATTORNEY CITY CLERK

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PLEASE SILENCE ALL CELL PHONES AND OTHER

ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION

CALL TO ORDER: Convene Regular Meeting

ROLL CALL

PLEDGE OF ALLEGIANCE:

1. SPECIAL PRESENTATIONS:

1.1 NATIONAL ANTHEM PERFORMED BY DON JUAN AVILA MIDDLE SCHOOL CHOIR

1.2 BUSINESS OF THE MONTH - MINISO

1.3 PROCLAMATION - DROWNING PREVENTION AND AWARENESS SEASON

1.4 PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH

2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:

3. COMMUNITY INPUT:

Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.

4. CONSENT CALENDAR:

All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar wi ll be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar.

4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been ready by title, and further reading is waived.

4.2 APPROVAL OF MINUTES
Recommended Action: Approve the minutes as submitted for the May 7, 2025 Regular Meeting.

Draft Minutes - May 7, 2025 Regular Meeting

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4.3 SECOND READING AND ADOPTION OF LOCAL RESPONSIBILITY AREA FIRE

HAZARD SEVERITY ZONES MAP ORDINANCE
Recommended Action: Consider and adopt an Ordinance entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO

DESIGNATING MODERATE, HIGH, AND VERY HIGH FIRE HAZARD SEVERITY

ZONES IN THE LOCAL RESPONSIBILITY AREAS IN ACCORDANCE WITH GOVERNMENT CODE SECTION 51179.

Staff Report
Attachment 1 - Ordinance

4.4 ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between April 11, 2025, and May 8, 2025, in the amount of $1,770,557.81.

Staff Report
Attachment 1 - Accounts Payable Report

4.5 CONTRACT WITH SAVI CONSTRUCTION, INC. FOR THE FY24 -25 ADA CURB

RAMP PROJECT - CDBG
Recommended Action:

1. Approve Contract Documents, Specifications, and Plans for the FY24- 25 ADA Curb Ramp Project - CDBG;

2. Award a contract in the amount of $248,800.00 to Savi Construction, Inc. as the lowest responsible bidder for the FY24-25 ADA Curb Ramp Project - CDBG;

3. Authorize the City Manager to execute a contract with Savi Construction, Inc.;

4. Authorize City staff to make total compensation to Savi Construction Inc. up to $248,800 plus $24,880 (10% of the contract amount) to allow for contingencies, totaling $273,680; and

5. Declare this project categorically exempt from the California Environmental Quality Act (CEQA) process Per Title 14 of the California Code of Regulations, Chapter 3, Article 19, Section 15301 (Class 1: Existing Facilities).

Staff Report
Attachment 1 - Contract
Attachment 2 - Savi Construction Inc. Submitted Bid

4.6 THIRD AMENDMENT TO THE AGREEMENT WITH SCA of CA, LLC FOR STREET

SWEEPING SERVICES
Recommended Action:

1. Approve a third amendment to the agreement SCA of CA, LLC (SCA) to perform street sweeping services that renews the agreement for an additional five -year term and increases the total compensation under the agreement by $749,076.67 for a total agreement amount of $1,249,076.67; and

2. Authorize the City Manager to execute the third amendment to the agreement.

Staff Report
Attachment 1 - Agreement Amendment

5. PUBLIC HEARINGS: None

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6. DISCUSSION:

6.1 DECLARATION OF RESTRICTIVE COVENANTS FOR 38 COLONIAL WAY AND 89

PLAYA CIRCLE
Recommended Action:

1. Find that the proposed actions are not a “project” subject to the California Environmental Quality Act (“CEQA”);

2. Approve a restrictive covenant for 38 Colonial Way related to affordable housing and authorize the City Manager to take all necessary steps to execute and record said covenant; and

3. Approve a restrictive covenant for 89 Playa Circle related to affordable housing and authorize the City Manager to take all necessary steps to execute and record said covenant.

Staff Report
Attachment 1 - Declaration of Restrictive Covenant for 38 Colonial Way Attachment 2 - Declaration of Restrictive Covenant for 89 Playa Circle

6.2 CITY COUNCIL GOAL AND PRIORITY SETTING REPORT
Recommended Action:

1. Receive and file the City Council Goal and Priority-Setting Workshop Report and Implementation Action Plan from Baker Tilly; and

2. Adopt the following Strategic Goals:
a. Financial Stabilit y. Continue to ensure the City’s financial stability through careful planning and evaluation of revenue and investment opportunities; b. Infrastructure Investment. Maintain, replace, and fund the City’s capital assets through infrastructure investment; and
c. Aliso Viejo Ranc h. Develop a plan to establish the Ranch as a prized community asset.

Staff Report
Attachment 1 - City Council Goal and Priority-Setting Workshop Report Attachment 2 - Implementation Action Plan
Attachment 3 - Presentation

6.3 PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2025-26
Recommended Action:

1. Review the proposed Fiscal Year (FY) 2025-26 Annual Budget; and

2. Provide any additional direction to staff regarding the draft FY 2025- 26 Budget.

Staff Report
Attachment 1 - Presentation

7. CITY MANAGER' S REPORT:

8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:

9. ADJOURNMENT:

The next regularly scheduled City Council meeting is June 4, 2025.

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Regular Meeting Minutes

CITY OF ALISO VIEJO

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 7, 2025, 7:00 PM
Council Chambers, City Hall, 12 Journey
Aliso Viejo, California
CALL TO ORDER: Mayor Ackley called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:00 p.m.

ROLL CALL
PRESENT: MAYOR TIFFANY ACKLEY

MAYOR PRO TEM MAX DUNCAN
COUNCILMEMBER RICHARD W. HURT

COUNCILMEMBER MIKE MUNZING
COUNCILMEMBER TIM A. ZANDBERGEN
ABSENT: NONE
STAFF PRESENT: MITZI ORTIZ, CITY MANAGER

HONGDAO NGUYEN, ASSISTANT CITY ATTORNEY

JANET MARTINEZ, CITY CLERK

ANN EIFERT, FINANCIAL SERVICES DIRECTOR

SHAUN PELLETIER, PUBLIC WORKS DIRECTOR

SO KIM, COMMUNITY DEVELOPMENT DIRECTOR

ROSE RIVERA, SENIOR PLANNER

MICHAEL DELGADILLO, ASSISTANT PLANNER

LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER

ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER
PLEDGE OF ALLEGIANCE:Students from Santa Margarita Catholic High School led the pledge of allegiance.

1. SPECIAL PRESENTATIONS:

1.1 PROCLAMATION - FRONTLINE WORKER APPRECIATION MONTH
Mayor Ackley presented the proclamation to OCFA Division Chief Mike Summers. He expressed his appreciation and commented on the importance of the designation.

1.2 PRESENTATION FROM THE ASSOCIATION OF CALIFORNIA CITIES - ORANGE COUNTY
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Mayor Ackley introduced Kris Murray, Executive Director of the Association of California Cities – Orange County, who provided the presentation.

2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA:

None.

3. COMMUNITY INPUT:

1. Patty Mouton with Alzheimer’s Orange County, shared information about resources that are available to Orange County residents.

2. Jason Garshfield expressed concerns about Mayor Ackley’s comments on Discussion Item 6.2 from a past council meeting of April 2, 2025.

4. CONSENT CALENDAR:

Unless otherwise indicated below, the following pertains to all items on the Consent Calendar.

Motion: Councilmember Munzing moved and Mayor Pro Tem Duncan seconded to approve the recommended actions. Motion carried 5-0.

4.2 APPROVAL OF MINUTES
Recommended Action: Approve the minutes as submitted for the February 26, 2025 and April 16, 2025, Special and Regular Meetings.

4.3 ACCOUNTS PAYABLE
Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between March 28, 2025, and April 10, 2025, in the amount of $1,275,234.55.

4.4 TREASURER’S STATEMENT – MARCH 2025
Recommended Action:

Receive and file the March 2025 Treasurer’s Statement.
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Regular Meeting Minutes

4.5 FIRST AMENDMENT TO AQUATIC CENTER MANAGEMENT SERVICES

AGREEMENT WITH PREMIER AQUATIC SERVICES
Recommended Action: Approve and authorize the City Manager to execute the First Amendment to the Management Services Agreement with Premier Aquatic Services, extending the Aquatic Center management services for an additional two years.

4.6 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH

MICHAEL JUE FOR GRAPHIC DESIGN SERVICES
Recommended Action: Approve and authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Michael Jue for graphic design services for an additional two-year term.

4.7 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH

ADVANTAGE MAILING LLC FOR PRINTING AND MAILING SERVICES OF THE

COMMUNITY CONNECTION RECREATION GUIDE & CITY NEWS
Recommended Action: Approve and authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Advantage Mailing Inc. for printing and mailing services of the Community Connection Recreation Guide & City News.

4.8 38 COLONIAL WAY – DECLARATION OF RESTRICTIVE COVENANT Mayor Ackley opened for public comment and the following person spoke:

1. Natalie Tamsut shared public safety concerns within the Vantis community.

Mayor Pro Tem Duncan requested further information from the speaker. Ms. Tamsut provided additional information in regards to the property’s current tenants. City Manager Mitzi Ortiz and staff answered questions regarding recent staff communication with the contractor, Family Assistance Ministries, the tenant screening process, as well as clarification on grant funding conditions and agreements. Council commented on the matter.

Recommended Action:

1. Find that the proposed actions are not a “project” subject to the California Environmental Quality Act (“CEQA”); and

2. Approve a restrictive covenant for 38 Colonial Way related to affordable housing and authorize the City Manager to take all necessary steps to execute and record said covenant.

Motion: Mayor Pro Tem Duncan moved and Councilmember Zandbergen seconded to continue the item to the next scheduled council meeting. Motion carried 5-0.

4.9 SECOND AMENDMENT TO THE SOLID WASTE DISPOSAL AGREEMENT WITH

THE COUNTY OF ORANGE
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Regular Meeting Minutes
Recommended Action: Authorize the City Manager to execute the Second Amendment to the Solid Waste Disposal Agreement with the County of Orange.

4.10 URBAN RUNOFF TREATMENT FACILITY
Recommended Action:

1. Authorize the City Manager to execute a Quitclaim Deed for the Urban Runoff Treatment Facility for Storm Drain J01P28 located on County of Orange Parcel 162; and

2. Authorize the City Manager to execute an Easement Deed for accessing the Urban Runoff Treatment Facility for Storm Drain J01P28 located on County of Orange Parcels 161 and 162.

5. PUBLIC HEARINGS:

5.1 CONDITIONAL USE PERMIT TO ESTABLISH A PILATES, YOGA, AND FITNESS STUDIO AT 26711 ALISO CREEK ROAD, SUITE 200 (USE-2025-00005) City Manager Mitzi Ortiz introduced Associate Planner Michael Delgadillo, who provided an overview. Staff responded to questions regarding parking, signage, neighboring tenants, and potential noise impacts. Mayor Ackley opened the public hearing. There were no requests to speak. Mayor Ackley closed the public hearing.

Recommended Action: Adopt Resolution No. 2025-03 approving a Conditional Use Permit to establish a Pilates, yoga, and fitness studio at 26711 Aliso Creek Road, Suite 200 (USE-2025-00005).

Motion: Mayor Pro Tem Duncan moved and Councilmember Munzing seconded to approve the recommended action. Motion carried 5-0.

5.2 LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY ZONES MAP

ORDINANCE
City Manager Mitzi Ortiz introduced Community Development Director So Kim, who provided an overview. Staff responded to questions regardingmap design and possible fire mitigation efforts. Mayor Ackley opened the public hearing and the following person provided comments:

1. Liz Cabrera Spencer commented on fire mitigation services offered by her business.

There were no other comments. Mayor Ackley closed the public hearing.

Recommended Action: Conduct a public hearing and introduce for first reading an Ordinance entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO

DESIGNATING MODERATE, HIGH, AND VERY HIGH FIRE HAZARD SEVERITY 8

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Regular Meeting Minutes

ZONES IN THE LOCAL RESPONSIBILITY AREAS IN ACCORDANCE WITH GOVERNMENT CODE SECTION 51179.

Motion: Councilmember Munzing moved and Mayor Pro Tem Duncan seconded to approve the recommended action. Motion carried 5-0.

5.3 ADOPTION OF THE FISCAL YEAR (FY) 2025-2026 ANNUAL ACTION PLAN FOR

EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND THE 2025-2029 ORANGE COUNTY REGIONAL ASSESSMENT OF

FAIR HOUSING
City Manager Mitzi Ortiz introduced Senior Planner Rose Rivera, who provided an overview. Staff responded to questions regarding CDBG grant funding, and accessible pedestrian signals at crosswalks. Mayor Ackley opened the public hearing. There were no requests to speak. Mayor Ackley closed the public hearing. Councilmembers commented on the matter.

Recommended Action:

1. Declare the City Council finds the FY 2025-2026 Annual Action Plan is not subject to the California Environmental Quality Act (“CEQA”) as the activity is not a project, as defined in Section 15378(b)(5) of the state CEQA Guidelines;

2. Approve and adopt the FY 2025-2026 Annual Action Plan (“Action Plan”) for the use of Community Development Block Grant (“CDBG”) funds, including the 2025-2029 Orange County Regional Assessment of Fair Housing (Attachment 1);

3. Authorize the City Manager to submit the Action Plan to the U.S. Department of Housing and Urban Development (“HUD”), which executes the HUD contract, and authorizes the City Manager to submit all related documents with the implementation of the Action Plan.

Motion: Councilmember Hurt moved and Councilmember Zandbergen seconded to approve the recommended actions. Motion carried 5-0.

6. DISCUSSION:

6.1 CONCEPT PLAN REVIEW FOR A RESIDENTIAL COMMUNITY AT 27081 ALISO

CREEK ROAD
City Manager Mitzi Ortiz introduced Community Development Director So Kim, who provided an overview. Applicant Emilie Simard, Director of Forward Planning with Shea Homes Southern California, provided a presentation on the proposed project. Staff and the applicant, responded to questions regarding parking, State Density Bonus concessions, potential project amenities, garages, unit sizes, current property owner’s reason for selling, designated affordable housing units, community walkability, and similar Shea properties available for Councilmembers to visit.

Recommended Action: Review and provide initial feedback on concept plans for a development proposal involving the demolition of three existing office buildings to 9

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Regular Meeting Minutes
accommodate the construction of a 137-unit, residential community at 27081 Aliso Creek Road (“Project”).

No further action was taken.

6.2 BIKE LANE DISCUSSION
City Manager Mitzi Ortiz introduced Public Works Director Shaun Pelletier, who provided an overview. Staff responded to questions regarding state requirements for adding “sharrows” on streets, bike lane stencil standards, current bids for project, estimation of project cost, and potential safety enhancements including signage.

Mayor Ackley opened for public comment and the following persons spoke:

1. Liz Cabrera Spencer proposed e-bike safety program events.

2. Mattheus Cribioli suggested physical barriers for bike lanes.

Recommended Action:

1. Receive Staff presentation; and

2. Provide direction to Staff regarding bike lane improvement implementation timeline.

Council directed staff to prepare a bid package for citywide design and layout of bike lanes to obtain cost estimates.

7. CITY MANAGER' S REPORT:

City Manager Ortiz announced registration for spring recreation classes and workshops; registration for summer camps; Movie Night on June 1, 2025 starting at 7:00 p.m. at Aliso Viejo Ranch; and Nourishing Great Futures Market every Wednesday from 10:00 a.m. to 12:00 p.m. at Iglesia Park Community Center.

8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES:

Councilmember Munzing:
 Attended Wildfire Town Hall hosted by Assemblymember Dixon and Senator Choi Councilmember Zandbergen:
 Attended Aliso Viejo Chamber of Commerce Evening with the Mayor event  Attended SCAG Regional Conference & General Assembly
Councilmember Hurt:
 Wished City Manager Mitzi Ortiz a happy birthday
 Attended League of California Cities 2025 City Leaders Summit  Attended SCAG Regional Conference & General Assembly
 Provided economic development information from the League of California Cities and SCAG meetings
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Regular Meeting Minutes
 Attended OC Mosquito and Vector Control District board meetings  Attended OCPL Advisory Executive Committee meeting
 Provided updates on Aliso Viejo library project with completion date slated for June.

Mayor Pro Tem Duncan:
 Commented on Councilmember Hurt’s committee updates and announcements  Attended Taste of Aliso Niguel event
 Attended Aliso Viejo Chamber of Commerce Evening with the Mayor event  Commended OCSD Administrative Sergeant Duran and Deputy Barragan for e-bike safety enforcement
Mayor Ackley:
 Attended 99 Ranch Market Grand Opening
 Attended Supervisor Foley’s Elected Officials Roundtable  Acknowledged City staff and Associate Planner Michael Delgadillo for providing excellent customer service
 Attended Councilmember Hurt’s doctoral dissertation defense

9. ADJOURNMENT: Mayor Ackley adjourned the meeting at 9:21 p.m. to the regularly scheduled City Council meeting of May 21, 2025.

Respectfully submitted: Approved by:
________________________ ________________________

JANET MARTINEZ TIFFANY ACKLEY

CITY CLERK MAYOR
11 City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: So Kim, Community Development Director
SUBJECT: SECOND READING AND ADOPTION OF LOCAL RESPONSIBILITY

AREA FIRE HAZARD SEVERITY ZONES MAP ORDINANCE
Recommended Action:

Consider and adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF ALISO VIEJO DESIGNATING MODERATE, HIGH, AND VERY HIGH

FIRE HAZARD SEVERITY ZONES IN THE LOCAL RESPONSIBILITY AREAS IN ACCORDANCE WITH GOVERNMENT CODE SECTION 51179.

Fiscal Impact:

None.

Discussion:

On May 7, 2025, the City Council approved the introduction and first reading of the subject Ordinance by 5-0 vote. If adopted, the Ordinance will take effect 30 days after adoption.

Attachment:

1. Ordinance
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ORDINANCE NO. 2025-___

A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO,

CALIFORNIA, DESIGNATING MODERATE, HIGH, AND VERY HIGH

FIRE HAZARD SEVERITY ZONES IN THE LOCAL RESPONSIBILITY

AREAS IN ACCORDANCE WITH GOVERNMENT CODE SECTION
51179.

WHEREAS, Government Code 51178 requires the Department of Forestry and Fire Protection Office of the State Fire Marshal (“Cal Fire”) to identify levels of fire hazard based on consistent statewide criteria and the expected severity of fire hazards; WHEREAS, Government Code 51179 requires Cal Fire to make recommendations of fire hazard severity zones (“FHSZ”) to local agencies for their designation and adoption by ordinance;
WHEREAS, on March 24, 2025, Cal Fire issued a letter and published new maps identifying Fire Hazard Severity Zones within Local Responsibility Areas. Government Code 51179 requires the City is required to adopt these maps within 120 days; WHEREAS, on March 24, 2025, the Cal Fire map was made available on the City’s website;
WHEREAS, on May 7, 2025, the City Council held a duly noticed public hearing and introduced the Ordinance;
WHEREAS, on May 21, 2025, the City held a duly noticed public hearing, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the Codes as amended herein; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ALISO VIEJO DOES ORDAIN AS FOLLOWS:

Section 1: Incorporation of Recitals. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. CEQA. The ordinance to adopt the updated map is not considered a "project" under the California Environmental Quality Act (CEQA). According to CEQA Guidelines Section 15378, a "project" is generally defined as an activity that may cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The adoption of the updated map is a procedural action that does not involve any physical changes to the environment. It merely updates the boundaries and classifications of fire hazard zones based on new data and 13

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assessments. Therefore, this action does not meet the criteria for a "project" as defined by CEQA and is exempt from further environmental review.

Section 3. The City hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178. The City’s Local Responsibility Area Fire Hazard Severity Map is hereby adopted and provided in Exhibit “A,” attached hereto and incorporated herein by reference. The official map is also located electronically on the following website: https://avcity.org/417/Fire-OCFA-information.

Section 4. Effective Date. This Ordinance takes effect 30 days following its adoption.

Section 5. Submittal to the State and Posting. The City Clerk shall submit a copy of this Ordinance to the Department of Housing and Community Development and the State Board of Forestry and Fire Protection within 30 days after adoption and take any necessary actions to post all notices required under Government Code 51179.

Section 6. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

Section 7. City Clerk’s Certification. The City Clerk shall certify to the adoption of this Ordinance and cause a summary thereof to be published five days prior to the date of adoption of this Ordinance, and, within 15 days after adoption, the City Clerk shall cause to be published the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED this 21st day of May, 2025. __________________________
Tiffany Ackley
Mayor
APPROVED AS TO FORM: ATTEST:

___________________________ ___________________________ Scott C. Smith, City Attorney Janet Martinez, City Clerk 14

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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF ALISO VIEJO )
I, Janet Martinez, City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that the foregoing is the original of Ordinance No. 2025-__ duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 21st day of May 2025, by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
___________________________

JANET MARTINEZ,

CITY CLERK
(SEAL)
I hereby certify that the foregoing is the original of Ordinance No. 2025-__ duly passed and adopted by the Aliso Viejo City Council at its regular meeting held May 21, 2025, and that the Summary of the Ordinance was published on ______ and ______ in the Laguna Niguel News.
___________________________

JANET MARTINEZ,

CITY CLERK
(SEAL)
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Exhibit “A”
Local Responsibility Area Fire Hazard Severity Map
16 City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services

SUBJECT: ACCOUNTS PAYABLE
Recommended Action:

Ratify accounts payable checks and electronic funds transfers issued between April 11, 2025, and May 8, 2025, in the amount of $1,770,557.81.

Fiscal Impact:

Expenditures in the amount of $1,770,557.81.

Background:

The City issues accounts payable checks on a bi-weekly basis and presents it to City Council for ratification at its next regularly scheduled City Council meeting.

Discussion:

The attached registers containing checks and electronic funds transfers issued between April 11, 2025, and May 8, 2025, for $1,770,557.81, are being presented for ratification.

All payments have been made in compliance with the City’s purchasing policy and procedures. Payments have been reviewed and approved by the appropriate departmental staff. The issued accounts payable checks and electronic funds transfers have been reviewed and deemed in accordance with the fiscal year budget by the Director of Financial Services.

Attachment:

1. Accounts Payable Report
17 Accounts Payable
Description (Item)Vendor Name Amount
101 - GENERAL FUND
MAY'25 LIFE INSURANCEUNITED OF OMAHA LIFE INSURANCE CO. 1,585.79 MAY'25 DENTAL - DDCHOICE BUILDER 145.88
MAY'25 DENTAL - TZCHOICE BUILDER 96.90
MAY'25 VISION - DDCHOICE BUILDER 24.19
MAY'25 DENTAL - RHCHOICE BUILDER 96.90
MAY'25 DENTAL INSURANCECHOICE BUILDER 1,830.38
MAY'25 VISION INSURANCECHOICE BUILDER 283.36
MAY'25 VISION - RHCHOICE BUILDER 15.03
MAY'25 TZ - HEALTH PREMIUMCALPERS HEALTH 1,571.50
MAY'25 CALPERS HEALTH PREMIUMCALPERS HEALTH 28,430.42
MAY'25 MEDICAL - KBCALPERS HEALTH (46.33)
MAY'25 TZ - HEALTH PREMIUM PEMCA MINIMUMCALPERS HEALTH 158.00 JAN'25 BBK CELLULARBEST BEST & KRIEGER 715.00
MAR'25 CAA KAISER GRADING - R.BEIMERCHARLES ABBOTT ASSOC INC 145.00 MAR'25 CAA KAISER GRADING - S.WILSONCHARLES ABBOTT ASSOC INC 47.50 MAR'25 CAA ALISO CREEK GRADING - R.BEIMERCHARLES ABBOTT ASSOC INC 217.50 MAR'25 CAA ST MARYS GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 525.00 MAR'25 CAA COX - R.BRUNELLCHARLES ABBOTT ASSOC INC 682.50 MAR'25 CAA SCE - R.BRUNELLCHARLES ABBOTT ASSOC INC 708.75 MAR'25 CAA ATT - R.BRUNELLCHARLES ABBOTT ASSOC INC 472.50 MAR'25 CAA MNWD - R.BRUNELLCHARLES ABBOTT ASSOC INC 157.50 MAR'25 CAA ALISO CREEK GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 78.75 MAR'25 CAA KAISER GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 472.50 FEB'25 TRAFFIC CONSULTANT SERVICESSTC TRAFFIC, INC 2,150.00 FEB'25 TRAFFIC CONSULTANT SERVICESSTC TRAFFIC, INC 435.00 MAR'25 TRAFFIC CONSULTANT SERVICESSTC TRAFFIC, INC 1,870.00 MAR'25 TRAFFIC CONSULTANT SERVICESSTC TRAFFIC, INC 2,890.00 JAN-MAR'25 SEISMIC MAPPING FEESDEPT OF CONSERVATION 1,460.41 JAN-MAR'25 CASP FEESDIVISION OF THE STATE ARCHITECT 61.90 JAN-MAR'25 CA BLDG STANDARD ADMIN FEESCA BUILDING STANDARDS COMMISSION 441.90 BLDR-2024-00336_5 LAGUNA MADRE_TRUADDITIONSTRUADDITIONS CORP 500.00 MAR'25 KAISER GRADING PLAN CHECKCIVIL SOURCE, AN NV5 COMPANY 1,755.00 NOV'24 CAA PUBLIC WORKS CONSULTING SVCS - GRADINGCHARLES ABBOTT ASSOC INC 810.00 PV-2024-00031_1 RIDGECREST_SUNRUN CANCELLEDSUNRUN INSTALLATION SERVICES 153.50 PV-2024-00031_1 RIDGECREST_SUNRUN CANCELLEDSUNRUN INSTALLATION SERVICES 44.24 PA20-014_CUSD CNG STATION_CAPISTRANO USDCAPISTRANO UNIFIED SCHOOL DISTRICT 2,324.00 CD-2025-00002_MUNOZ MASONRY_7 DOMINGUEZ STMUNOZ MASONRY 500.00 CD-2024-00099_75 ENTERPRISE_PACIFIC TUSK BLDRSPACIFIC TUSK BUILDERS 500.00 CD-2024-00115_1 SHADY NOOK_AMERICAN SUPREME ROOFINAMERICAN SUPREME ROOFING 500.00 SAPP-2024-00040_4 SANDBRIDGE_SUNRUN CANCELLEDSUNRUN INSTALLATION SERVICES 153.50 SAPP-2024-00040_4 SANDBRIDGE_SUNRUN CANCELLEDSUNRUN INSTALLATION SERVICES 85.65 55,049.62

CITY COUNCIL
MAR'25 CC OFFICE SUPPLIESSTAPLES ADVANTAGE 33.50
12/17/24-1/16/25 CITY COUNCIL PHONE LINESAT&T 207.24
2/17/25-3/16/25 CITY COUNCIL PHONE LINESAT&T 192.38
3/17/25-4/16/25 CITY COUNCIL PHONE LINESAT&T 192.38
CITY COUNCIL TOTAL: 625.50

CITY MANAGER
MAY'25 PG - HEALTH PREMIUMCALPERS HEALTH 158.00
12/17/24-1/16/25 CITY MANAGER PHONEAT&T 62.67
12/17/24-1/16/25 HR PHONEAT&T 50.64
2/17/25-3/16/25 CITY MANAGER PHONEAT&T 141.95
2/17/25-3/16/25 HR PHONEAT&T 50.62
3/17/25-4/16/25 HR PHONEAT&T 50.62
3/17/25-4/16/25 CITY MANAGER PHONEAT&T 45.57
18 Description (Item)Vendor Name Amount
LL 3/26 OC REGISTER - DIGITAL SBSCPTN/4 WEEKSUS BANK PURCHASING CARD PROGRAM 26.00 LL 3/27 LA TIMES - DIGITAL SBSCPTN/4 WEEKSUS BANK PURCHASING CARD PROGRAM 5.92 MO 3/24 HOTEL - ICSC MONTEREY CONF - HOTEL 2/3US BANK PURCHASING CARD PROGRAM 388.17 MO 3/26 UBER - ICSC MONTEREY CONFUS BANK PURCHASING CARD PROGRAM 21.91 MO 3/25 UBER - ICSC MONTEREY CONFUS BANK PURCHASING CARD PROGRAM 22.96 MO 3/26 WOODYS COCKPIT - ICSC MONTEREY CONF- LUNCHUS BANK PURCHASING CARD PROGRAM 23.46 MO 3/24 OLD FISHERMANS - ICSC MONTEREY CONF-DINNERUS BANK PURCHASING CARD PROGRAM 39.87 MO 3/26 HOTEL - ICSC MONTEREY CONF - HOTEL 3/3US BANK PURCHASING CARD PROGRAM 58.18 MO 3/24 HOTEL - ICSC MONTEREY CONF - HOTEL 1/3US BANK PURCHASING CARD PROGRAM 283.34 CITY MANAGER TOTAL: 1,429.88

ECONOMIC DEVELOPMENT
MAR&APR'25-BUS OF MO_AV ANIMAL HOSP & IMX PILATESERIC WINTER 1,598.00 ECONOMIC DEVELOPMENT TOTAL: 1,598.00

HUMAN RESOURCES
APR'25-DC/MG/DG/SC/MPL SECURE LIVE SCAN FEESCHARLES C STILL 335.00 OC EMPLOYMENT RELATIONS CONSORTIUM MBRSHIP 2025LIEBERT CASSIDY WHITMORE 3,830.00 JUN'25 EAP PROGRAMHEALTH AND HUMAN RESOURCE CENTER INC 102.90 HUMAN RESOURCES TOTAL: 4,267.90

CITY CLERK
REF0000117224 - 3/6&13 NIB - ADA CURB RAMP PROJECTCALIFORNIA NEWSPAPERS PARTNERSHIP 1,405.77 REF0011723641 - 3/13 ORD 2025-244 E BIKESCALIFORNIA NEWSPAPERS PARTNERSHIP 310.00 MAR'25 CCLK OFFICE SUPPLIESSTAPLES ADVANTAGE 42.73
IIMC ANNUAL FULL MBR RENEWAL TO 6/30/26-J.MARTINEZINTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS 235.00 AVMC-WEB UPDATE/4PGS ORD2025-244 E-BIKESICC GENERAL CODE, INC 86.00 JM 4/01 NAGARA WEBINARS 4/08-J.MARTINEZ & K.DAVISUS BANK PURCHASING CARD PROGRAM 78.00 JM 4/03 CAPIO - PROF MBRSHP TO 4-2-26 J.MARTINEZUS BANK PURCHASING CARD PROGRAM 300.00 LL 4/08 ICMA - AFFILIATE MEMBERSHIP RNWL L.TORRESUS BANK PURCHASING CARD PROGRAM 200.00 CITY CLERK TOTAL: 2,657.50

CITY ATTORNEY
MAR'25 BBK LITIGATION - CCBEST BEST & KRIEGER 1,903.80
MAR'25 BBK LABOR & EMPLOYMENT (SPECIALIZED)BEST BEST & KRIEGER 975.00 MAR'25 NPDES NEW PERMIT (NON-RETAINER)BEST BEST & KRIEGER 651.00 MAR'25 BBK GENERAL LITIGATIONBEST BEST & KRIEGER 9,876.80 MAR'25 BBK 89 PLAYA CIRCLEBEST BEST & KRIEGER 357.50
MAR'25 BBK HUNT & SONS/SACRAMENTO CLAIM NONEBEST BEST & KRIEGER 1,356.20 MAR'25 BBK GENERAL RETAINER LEGAL SERVICESBEST BEST & KRIEGER 24,150.00 MAR'25 BBK MAJOR GENERAL PLAN UPDATE (SPEC PROJ)BEST BEST & KRIEGER 1,878.50 MAR'25 BBK CEQA & ENVIRONMENTAL (SPECIALIZED)BEST BEST & KRIEGER 942.50 CITY ATTORNEY TOTAL: 42,091.30

FINANCE
MAY'25 ADMIN FEECHOICE BUILDER 35.00
MAY'25 CALPERS ADMIN FEECALPERS HEALTH 78.42
FEB'25 PARS REP FEESPARS (PHASE II SYSTEMS AND CALIFORNIA CORPORATION) 300.00 JAN-MAR'25 INVESTMENT ADVISORY SERVICESMEEDER PUBLIC FUNDS, INC. 4,125.00 ANNUAL REGISTRATION RENEWAL - FORM RRF-1DEPARTMENT OF JUSTICE 25.00 AE 4/09 GFOA WEBINAR - BEST PRACTICESUS BANK PURCHASING CARD PROGRAM 350.00 LEASE AND SBITA MGMT SOFTWARE - 5/27/25-5/26/26FIFTH ASSET, INC 6,500.00 APR-JUN'25 PROPERTY TAX CONTRACT SERVICESHDL COREN & CONE 4,144.44 FINANCE TOTAL: 15,557.86

INFORMATION TECHNOLOGY
2/22/25-3/21/25 CH-ALARM/POTS LINEAT&T 3,758.73
APR'25 NETWORK SUPPORT & SECURITYNEXUS IS INC 416.67
MAR'25 IT OFFICE SUPPLIESSTAPLES ADVANTAGE 256.75
MAR'25 ENERGOV & GISJOSE RUEL FABELLA DIRA 1,700.00
FIRE SUPPRESSION INSPECTION TESTING CHHCI SYSTEMS, INC 440.00 IA 1/28 EOC YOUTUBE SUBSCRUS BANK PURCHASING CARD PROGRAM 82.99 IA 2/16 WAITWHILE SUBSCRIPTIONUS BANK PURCHASING CARD PROGRAM 196.00 IA 2/05 GOTO.COM REFUNDUS BANK PURCHASING CARD PROGRAM (780.00) APR'25 CH GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 1,996.98 3/23/25-4/22/25 CH O365 LICENSING AND SUPPORTTANGENT COMPUTERS INC 2,976.70 MAR'25-MAR'26 PAGEFREEZER-SOCIAL MEDIA ARCHIVERPAGEFREEZER SOFTWARE INC 5,447.22 APR'25 OFFSITE BACKUP STORAGELUNAVI, INC 604.25
3/13/25-3/12/26 EOC SATELLITE PHONES-1800 MIN/PHGLOBALSTAR USA LLC 3,208.12 19 Description (Item)Vendor Name Amount
APR'25 ACCT#0202 CH CABLE TVCOX COMMUNICATIONS, INC 206.74 MAY'25 ACCT#0202 CH CABLE TVCOX COMMUNICATIONS, INC 206.74 APR'25 ACCT#8802 CH INTERNET - FIBER (600MB)COX COMMUNICATIONS, INC 1,500.00 MAY'25 ACCT#8802 CH INTERNET - FIBER (600MB)COX COMMUNICATIONS, INC 1,500.00 APR'25 ACCT#9302 LAB INTERNETCOX COMMUNICATIONS, INC 85.39 MAY'25 ACCT#9302 LAB INTERNETCOX COMMUNICATIONS, INC 85.39 MAY'25 NETWORK SUPPORT & SECURITYNEXUS IS INC 416.67
12/17/24-1/16/25 CITY HALL MIFIAT&T 140.38
12/17/24-1/16/25 EOC PHONE LINESAT&T 110.97
12/17/24-1/16/25 EOC MIFIAT&T 160.96
12/17/24-1/16/25 FLEET COMPLETE GPSAT&T 202.32
2/17/25-3/16/25 EOC PHONE LINESAT&T 110.57
2/17/25-3/16/25 EOC MIFIAT&T 160.96
2/17/25-3/16/25 FLEET COMPLETE GPSAT&T 201.92
2/17/25-3/16/25 CITY HALL MIFIAT&T 223.72
3/17/25-4/16/25 EOC PHONE LINESAT&T 110.60
3/17/25-4/16/25 FLEET COMPLETE GPSAT&T 201.92
3/17/25-4/16/25 CITY HALL MIFIAT&T 223.72
3/17/25-4/16/25 EOC MIFIAT&T 160.96
APR'25 CH AT&T FIBER INTERNET SERVICEAT&T 1,704.89
APR'25 ENERGOV & GISJOSE RUEL FABELLA DIRA 2,000.00
MAR'25 CH AT&T FIBER INTERNET SERVICEAT&T 1,704.89
4/21/25-6/24/26 PALO ALTO FIREWALLS & SUBSCRIPTIONSHI INTERNATIONAL CORP 19,233.80 4/18/25-4/28/26 VERKADA CAMERA LICENSESSHI INTERNATIONAL CORP 22,502.50 IA 2/28 EOC YOUTUBE SUBSCRUS BANK PURCHASING CARD PROGRAM 82.99 IA 2/24 BESTBUY - MISC HARDWARE KEYBOARD MOUSE ETCUS BANK PURCHASING CARD PROGRAM 986.38 IA 3/12 AMAZON - UPS BATTERYUS BANK PURCHASING CARD PROGRAM 323.73 IA 2/25 GUITAR CENTER -MICS STRATEGIC PLANNING MTGUS BANK PURCHASING CARD PROGRAM 226.16 IA 3/08 GODADDY - IMAGINETOWNCENTER.COMUS BANK PURCHASING CARD PROGRAM 22.17 IA 3/16 WAITWHILE SUBSCRIPTIONUS BANK PURCHASING CARD PROGRAM 196.00 IA 3/19 MISAC AI TRAININGUS BANK PURCHASING CARD PROGRAM 1,095.00 MAY'25 CH GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 1,999.76 4/23/25-5/22/25 CH O365 LICENSING AND SUPPORTTANGENT COMPUTERS INC 2,976.70 MAY'25 OFFSITE BACKUP STORAGELUNAVI, INC 604.25
INFORMATION TECHNOLOGY TOTAL: 81,973.56

NON-DEPARTMENTAL
APR '25 - RECORDS OFF SITE STORAGECERTIFIED RECORDS MANAGEMENT 443.28 GENERAL STAFF APPAREL RESTOCKMANHATTAN STITCHING COMPANY INC 1,128.66 APR'25 C5300S COPY ROOM LEASE (2624) - PRINCIPALRICOH USA 622.07 APR'25 C5300S COPY ROOM LEASE (2624) - INTERESTRICOH USA 72.13 3/13 CH BOTTLED WATER SERVICEDS SERVICES OF AMERICA, INC 115.89 MAR'25 COPY&BREAKROOM SUPPLIES NON DEPARTMENTALSTAPLES ADVANTAGE 104.56 APR'25 LANDSCAPE MAINTENANCE VISTA PARKNIEVES LANDSCAPE INC 1,064.97 JAN'25-6.59 HRS-PIO/MAYOR OUTREACHKYRSTI NICOLE ASHMALL 593.10 FEB'25-3.47 HRS-PUBLIC INFORMATIONKYRSTI NICOLE ASHMALL 312.30 MAR'25-3.52 HRS-PIO & MAYOR OUTREACHKYRSTI NICOLE ASHMALL 316.80 EM 3/19 BLISS CW - F150 CAR WASHUS BANK PURCHASING CARD PROGRAM 35.00 MAY'25 CH & STE 200 FIRST AID MAINT & SUPPLIESCINTAS CORPORATION NO. 2 198.91 APR'25 COPY&BREAKROOM SUPPLIES NON DEPARTMENTALSTAPLES ADVANTAGE 346.33 JAN'25 VEHICLE FUEL- CITYVOYAGER FLEET SYSTEMS INC 338.66 FEB'25 VEHICLE FUEL - CITYVOYAGER FLEET SYSTEMS INC 534.06 MAR'25 VEHICLE FUEL - CITYVOYAGER FLEET SYSTEMS INC 363.93 QUADIENT POSTAGE - ADDED 4/03/25QUADIENT FINANCE USA, INC 500.00 LL 4/03 INSTACART - S&F CC MTG 4/2 SNACKSUS BANK PURCHASING CARD PROGRAM 115.93 LL 4/16 THAI BITE - CC MTG 4/6 DINNERUS BANK PURCHASING CARD PROGRAM 219.13 LL 4/02 OC WINE MART - CC MTG 4/2 DINNERUS BANK PURCHASING CARD PROGRAM 230.48 LL 3/27 COSTCO - BUSINESS DELIVERYUS BANK PURCHASING CARD PROGRAM 256.54 LL 3/27 PRIMO - WATER FILTRATIONUS BANK PURCHASING CARD PROGRAM 61.16 ACCT#64101 VISTA WATER SVCMOULTON NIGUEL WATER DIST 184.52 3/01/25-5/28/25 POSTAGE MACHINE LEASEQUADIENT LEASING USA INC 590.39 NON-DEPARTMENTAL TOTAL: 8,748.80
C. S. ADMINISTRATION
MAY'25 HW - HEALTH PREMIUMCALPERS HEALTH 158.00
MAY'25 DP - HEALTH PREMIUMCALPERS HEALTH 158.00
20 Description (Item)Vendor Name Amount
MAR'25 SMP R&CS CONTRIBUTIONCABCO YELLOW INC 740.00
GRAPHIC DESIGN-2025 SUMMER WEB BROCHURE/POSTCARDMICHAEL R JUE 2,193.75 6/01/25 MOVIE NIGHT SCREEN/EQUIP & MOVIE LICENSESCOTT WAYNE BAKER 1,150.00 2 SUMMER CAMP BANNERSSOLINK INC 199.34
EM RCS 3/25 YELP – AVR PROMOTIONUS BANK PURCHASING CARD PROGRAM 100.00 EM RCS 4/01 YELP – AVR PROMOTIONUS BANK PURCHASING CARD PROGRAM 52.62 EM RCS 3/31 GOVTECH - NRPA GOV TECH AI TRAININGUS BANK PURCHASING CARD PROGRAM 76.88 EM RCS 4/04 CPRS - JOB POSTINGUS BANK PURCHASING CARD PROGRAM 75.00 EM RCS 3/31 KIDS INCLUDED - INCLUSIVITY TRAININGUS BANK PURCHASING CARD PROGRAM 40.00 JB 3/31 THE LOCAL MOMS NTWK-SUMMER CAMP MARKETINGUS BANK PURCHASING CARD PROGRAM 300.00 JB 3/31 COSTCO - GENERAL SUPPLIESUS BANK PURCHASING CARD PROGRAM 119.66 JB 3/31 DOLLAR TREE - GENERAL SUPPLIESUS BANK PURCHASING CARD PROGRAM 1.35 JNL 4/01 GOVTECH-REC PROGRAMMING WITH AI 4/29 ZOOMUS BANK PURCHASING CARD PROGRAM 76.88 JNL 4/01 GOVTECH-PARKS&REC REPORT/ANALYT 4/23 ZOOMUS BANK PURCHASING CARD PROGRAM 76.88 JNL 4/02 GOVTECH-HUMAN RESOURCES WITH AI 4/30 ZOOMUS BANK PURCHASING CARD PROGRAM 76.88 LL 3/31 FACEBK - INSTA POSTUS BANK PURCHASING CARD PROGRAM 79.21 5/16/25 OAK GROVE ALL-STAR BASH BOOTHOAK GROVE PTA (PTA CALIF CONGRESS OF PARENTS & TEA… 400.00 C. S. ADMINISTRATION TOTAL: 6,074.45

IGLESIA PARK
APR'25 LANDSCAPE MAINTENANCE IGLESIA PARKNIEVES LANDSCAPE INC 7,085.61 MAR'25 ACCT#7997 IGLESIA PARK ELECTRICITYSO CAL EDISON 37.81 3/11/25-4/09/25 MTR#411 IRRIG IGLESIA PARK WATEREL TORO WATER DISTRICT 339.58 3/11/25-4/09/25 MTR#3499 IRRIG IGLESIA PARK WATEREL TORO WATER DISTRICT 357.73 IGLESIA PARK TOTAL: 7,820.73

IGLESIA BUILDING
MAR'25 IGLESIA JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 950.00 APR'25 IGLESIA ACCESS CONTROLSONITROL ORANGE COUNTY LLC 114.86 MAR'25 ACCT#7997 IGLESIA BLDG ELECTRICITYSO CAL EDISON 1,179.32 APR'25 PVM IGLESIA PARK CC MAINTENANCEPV MAINTENANCE INC 193.00 APR'25 IGLESIA JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 950.00 MAY'25 IGLESIA ACCESS CONTROLSONITROL ORANGE COUNTY LLC 114.86 MAR'25 PEST CONTROL IGLESIA BLDGZAPP PEST MANAGEMENT 75.00 5/17/25-8/16/25 IGLESIA ALARM MONITORINGIRIS GROUP HOLDINGS LLC 163.50 3/11/25-4/09/25 MTR#5016 IGLESIA PARK BLDG WATEREL TORO WATER DISTRICT 262.73 IGLESIA BUILDING TOTAL: 4,003.27

IGLESIA PARK COMMUNITY CENTER
FEB'25 ELEMENTARY & TEEN KEYSTONE PROGRAMBOYS & GIRLS CLUB OF CAPISTRANO VALLEY 13,000.00 MAR'25 ELEMENTARY & TEEN KEYSTONE PROGRAMBOYS & GIRLS CLUB OF CAPISTRANO VALLEY 13,000.00 IGLESIA PARK COMMUNITY CENTER TOTAL: 26,000.00

PLANNING
MAY'25 MF - HEALTH PREMIUMCALPERS HEALTH 158.00
MAR'25 AFFORD. HOUSING CONSULTANT SERVICESREBECCA J CAHA 1,612.50 MAR'25 CONSULTING SERVICESKOSMONT & ASSOCIATES 4,322.50 SK 4/03 2025 ANNUAL CONFERENCE-CDBG 6/11-6/13 RRUS BANK PURCHASING CARD PROGRAM 746.75 SK 4/01 ALOFT - HOTEL APA CONF 3/28-4/01 MDUS BANK PURCHASING CARD PROGRAM 821.26 SK 3/31 THE WILD - F/D APA CONF 3/28-3/31 SKUS BANK PURCHASING CARD PROGRAM 20.82 SK 3/29 DAZBOG - F/D APA CONF 3/28-3/31 SKUS BANK PURCHASING CARD PROGRAM 7.94 SK 3/31 LE MERIDIEN - HOTEL APA CONF 3/28-3/31 SKUS BANK PURCHASING CARD PROGRAM 894.75 SK 4/02 APA LEGISLATIVE UPDATE 4/23 SK RRUS BANK PURCHASING CARD PROGRAM 51.75 SK 3/28 LE MERIDIEN - F/D APA CONF 3/28-3/31 SKUS BANK PURCHASING CARD PROGRAM 41.73 SK 3/29 CHERRY CRICKET - F/D APA CONF 3/28-3/31 SKUS BANK PURCHASING CARD PROGRAM 28.33 PLANNING TOTAL: 8,706.33

BUILDING
MAR'25 CAA CONTRACT SERVICES - BUILDINGCHARLES ABBOTT ASSOC INC 47,860.90 MAR'25 PLNG OFFICE SUPPLIESSTAPLES ADVANTAGE 83.57
NOV'24 CAA PUBLIC WORKS CONSULTING SVCS - GRADINGCHARLES ABBOTT ASSOC INC 162.00 BUILDING TOTAL: 48,106.47

CODE ENFORCEMENT
MAR'25 CAA CONTRACT SERVICES - CODE ENFORCEMENTCHARLES ABBOTT ASSOC INC 7,947.50 SK 4/11 EXTRA SPACE - STORAGE CODE ENFORCEMENTUS BANK PURCHASING CARD PROGRAM 631.20 CODE ENFORCEMENT TOTAL: 8,578.70

ENGINEERING (GENERAL)
APR'25 MURCAL IOT SMARTCOMMAND MONITORING SERVICEMURPHY SWITCH OF CA 450.00 21 Description (Item)Vendor Name Amount
MAR'25 ON-CALL LANDSCAPE ARCH. & INSP. SVCS.RICHARD FISHER ASSOCIATES 4,201.64 MAR'25 CAA NPDES SERVICESCHARLES ABBOTT ASSOC INC 11,022.50 MAR'25 CAA SOLID WASTE SERVICESCHARLES ABBOTT ASSOC INC 3,927.50 MAY'25 PVM WAREHOUSE LEASEPV MAINTENANCE INC 1,035.00
MAY'25 MURCAL IOT SMARTCOMMAND MONITORING SERVICEMURPHY SWITCH OF CA 450.00 12/17/24-1/16/25 PUBLIC WORKS TABLETSAT&T 120.72
2/17/25-3/16/25 PUBLIC WORKS TABLETSAT&T 120.72
3/17/25-4/16/25 PUBLIC WORKS TABLETSAT&T 120.72
SP 4/09 OCTEC - APRIL MEETING QLUS BANK PURCHASING CARD PROGRAM 39.19 SP 4/08 ITE - ANNUAL CONFERENCE QLUS BANK PURCHASING CARD PROGRAM 675.00 SP 4/02 APWA - MEMBERSHIP RENEWAL SPUS BANK PURCHASING CARD PROGRAM 306.25 ENGINEERING (GENERAL) TOTAL: 22,469.24

STREET MAINTENANCE
MAR'25 CAA STREET INVESTIGATIONSCHARLES ABBOTT ASSOC INC 6,063.75 EM 2/27 HOME DEPOT-GRAND PAVER WORK MATERIALSUS BANK PURCHASING CARD PROGRAM 86.78 EM 3/12 SEPULVEDA BLDG-GRAND PAVER WORK MATERIALSUS BANK PURCHASING CARD PROGRAM 475.39 EM 3/12 WHITE CAP - SIDEWALK DRAIN GRATESUS BANK PURCHASING CARD PROGRAM 79.71 EM 2/25 HOME DEPOT-MARKING&INTER PED HOUSING PAINTUS BANK PURCHASING CARD PROGRAM 61.81 APR'25 PVM STREET MAINTENANCE MOE TAXPV MAINTENANCE INC 10,565.30 STREET MAINTENANCE TOTAL: 17,332.74

LAW ENFORCEMENT-CONTRACT
MAY'25 LAW ENFORCEMENT/BODY CAMERAS/IN CAR VIDEOCOUNTY OF ORANGE 892,517.60 LAW ENFORCEMENT-CONTRACT TOTAL: 892,517.60

LAW ENFORCEMENT-OTHER
3/30/25-4/12/25 229.42 HRS-CROSSING GUARD SERVICESALL CITY MANAGEMENT SERVICES 7,690.16 2021 BMW POLICE MOTORCYCLECITY OF SAN JUAN CAPISTRANO 9,000.00 4/13/25-4/26/25 459.6 HRS- CROSSING GUARD SERVICESALL CITY MANAGEMENT SERVICES 15,405.79 APR'25 BMW REPAIR - LEVEL 2 SERVICESEAVCO INC 930.39
APR'25 BMW REPAIR - SWAP PIPESEAVCO INC 161.10
12/17/24-1/16/25 PALS PHONE LINEAT&T 45.59
2/17/25-3/16/25 PALS PHONE LINEAT&T 45.47
3/17/25-4/16/25 PALS PHONE LINEAT&T 16.14
RB 3/20 CHEVRON - FUELUS BANK PURCHASING CARD PROGRAM 34.99 RB 3/18-19 JM TROPHIES -DIERCKMAN, CLINTON, STRUNKUS BANK PURCHASING CARD PROGRAM 163.04 RB 4/03 TERRA MIA PIZZERIA - OCSD STAFF MEETINGUS BANK PURCHASING CARD PROGRAM 109.37 RB 4/14 JM TROPHIES - BRASS SHERIFF BADGESUS BANK PURCHASING CARD PROGRAM 36.56 RB 3/27 JM TROPHIES - BRASS UPDATESUS BANK PURCHASING CARD PROGRAM 46.27 RD 3/27 THE TOLL ROADSUS BANK PURCHASING CARD PROGRAM 575.00 LAW ENFORCEMENT-OTHER TOTAL: 34,259.87

ANIMAL CONTROL
JAN-MAR'25 ANIMAL SERVICESCITY OF MISSION VIEJO 132,655.00 ANIMAL CONTROL TOTAL: 132,655.00
EOC
NIXLE ENGAGE FOR TERM 2/22/25-2/21/26EVERBRIDGE, INC 5,974.00 EOC TOTAL: 5,974.00
GENERAL FUND TOTAL: 1,428,498.32
102 - GEN. FD-CITY HALL

NON-DEPARTMENTAL
DEC'24 PVM CH MAINTENANCEPV MAINTENANCE INC 1,896.63
MAR'25 CH JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 2,700.00 MAR'25 CH STE 280 UNCLOG SINK AUGER & DRY WALLUNITED BUILDING AND DEVELOPMENT SERVICES LLC 2,400.00 APR'25 CH INTRUSION DETECTIONSONITROL ORANGE COUNTY LLC 400.80 APR'25 CH ACCESS CONTROLSONITROL ORANGE COUNTY LLC 639.87 FEB'25 LOCKSMITH SERVICES - CH KEY DUPLICATESENTRY CONTROL, INC 29.52 APR'25 LANDSCAPE MAINTENANCE CHNIEVES LANDSCAPE INC 701.73 MAR'25 CH CONVEYANCE - ELEVATORDEPARTMENT OF INDUSTRIAL RELATIONS 225.00 APR'25 CH JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 2,700.00 MAY'25 CH ACCESS CONTROLSONITROL ORANGE COUNTY LLC 639.87 MAY'25 CH INTRUSION DETECTIONSONITROL ORANGE COUNTY LLC 400.80 MAR'25 PEST CONTROL SERVICES CHZAPP PEST MANAGEMENT 75.00 APR'25 CH INTERIOR PLANT MAINTENANCEFOSTERS' GARDENS INC 115.00 MAY'25 CH ASO ASSOCIATION DUESPACIFIC PARK II ASSOCIATION 611.00 22 Description (Item)Vendor Name Amount
MAR'25 CH JANITORIAL SUPPLIESBRADY INDUSTRIES OF CALIFORNIA LLC 1,090.48 04/02/25-05/01/25 MTR#16122180 CH GAS SVCTHE GAS COMPANY 161.98 APR'25 ACCT#7189 CH ELECTRICITYSO CAL EDISON 3,768.13
KB 3/31 HOMEDEPOT - ACID FOR URINAL UNCLOG CHUS BANK PURCHASING CARD PROGRAM 17.22 KB 3/31 FERGUSON-PLUMBING SUPPLIES URINAL CHUS BANK PURCHASING CARD PROGRAM 124.30 ACCT#65408/65407/65406 CH WATER SVCMOULTON NIGUEL WATER DIST 626.03 NON-DEPARTMENTAL TOTAL: 19,323.36
GEN. FD-CITY HALL TOTAL: 19,323.36
103 - GF-AV RECREATION SERVICES
APR'25 REC1 REFUND-C BROWNSTEIN-SPR006-ADMIN FEECODY BROWNSTEIN 5.00 APR'25 REC1 REFUND-C BROWNSTEIN-SPR006-LOW ENROLLCODY BROWNSTEIN 224.00 APR'25 REC1 REFUND-R SCARDINA-ADMIN FEERAQUEL SCARDINA 5.00 APR'25 REC1 REFUND-R SCARDINA-SPR047-LOW ENROLLRAQUEL SCARDINA 125.00 359.00

RECREATION SERVICES
2/22/25-3/21/25 AVR-ALARM/POTS LINEAT&T 1,268.31
MAR'25 CREDIT CARD SERVICE FEES - POSCSG FORTE PAYMENTS, INC 1,564.26 MAR'25 CREDIT CARD SERVICE FEES - WEBCSG FORTE PAYMENTS, INC 4,060.31 WINTER2025-RWS095/096 HIP HOP - 2 PARTICIPANTSFITNESS WITH FLAVOR LLC 39.60 WINTER2025-RWS400 PIANO-4 PARTICIPANTSSOPHI ALBERT 367.20 WINTER2025-RWS076 POETRY-4 PARTICIPANTSKIMBERLY KRANTZ 132.00 WINTER2025-RWS127/066 TENNIS-15 PARTICIPANTSJOHN DAVID ALLEN JR 501.00 WINTER2025-RWS148/333/149/088/089/091/092-31 PARTIFITNESS WITH FLAVOR LLC 2,063.40 WINTER2025-RWS019/020/017/016/103/104 DANCE-14 PARKIMBERLY DOWNEY ESMOND 982.80 WINTER2025-RWS151 DANCE-2 PARTICIPANTSROXANNE BELL 224.00 FEB'25 QUARTERLY AQUAPONICS MAINT - FARMHASA INC 200.00 APR'25 AVCENTER AND AQC ACCESS CONTROLSONITROL ORANGE COUNTY LLC 131.46 APR'25 AVR ACCESS CONTROLSONITROL ORANGE COUNTY LLC 674.35 MAR'25 AVR ICE MACHINE REPAIR - WATER PUMPPRITCHARD SUPPLY, INC 809.69 MAR'25 AVR ICE MACHINE REPAIR PART-KOLD DRAFT TANKPRITCHARD SUPPLY, INC 1,069.70 WINTER2025-RWS140 DANCE-5 PARTICIPANTSSWAY BALLROOM INC 300.00 WINTER2025-RWS025 SONG&DANCE- 3 PARTICIPANTSJENNIFER BALES 162.00 WINTER2025-RWS167/169 YOGA-10 PARTICIPANTSRUIHONG LI 504.00 WINTER2025-RWS158 TAI CHI-13 PARTICIPANTSRONALD S. COHAN 351.00 WINTER2025-RWS144/146 HULA-7 PARTICIPANTSANGIE DOROTHY ABAD 286.20 WINTER2025 RWS900 MUSIC/RWS136 FIT FIRST-11 PARTICFIT FIRST LLC 564.00 WINTER2025-RWS050 SPORTS-5 PARTICIPANTSEPC PLAYTIME 402.00 WINTER2025-RWS106/040/030/032/034/036GYMNASTICS-37TUMBLE-N-KIDS, INC 1,779.00 WINTER2025-RWS061/063 SOCCER-13PARTICIPANTSSKYHAWKS SPORTS ACADEMY, LLC 577.20 WINTER2025-RWS112 KARATE- 2 PARTICIPANTSWADORYU USA INC 126.00 MAR'25 BOLLARD REPLACEMENT - AVRCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 3,070.51 WINTER 2025-RWS203 PICKLEBALL-2 PARTICIPANTSL & O ALISO VIEJO, LLC 98.00 SPRING2025-SPR001/SPW007/SPW006/SPW005-31 PARTICIPLAURELINDA HAUKSSON 918.00 SPRING2025- SPR716/SPR718 CAMP- 4 PARTICIPANTSL & O ALISO VIEJO, LLC 931.00 SPRING2025-SPR014 STORYTIME - 3 PARTICIPANTSJENNIFER BALES 54.00 MAR'25 AVR JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 5,000.00 FEB'25 AVR FIRST AID SUPPLIESCINTAS CORPORATION NO. 2 150.60 APR'25 AVR FIRST AID SUPPLIESCINTAS CORPORATION NO. 2 68.18 APR'25 LANDSCAPE MAINTENANCE AVRNIEVES LANDSCAPE INC 2,341.86 FIRE SUPPRESSION INSPECTION TESTING AVRHCI SYSTEMS, INC 440.00 APR'25 AVR GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 669.98 3/23/25-4/22/25 AVR O365 LICENSING AND SUPPORTTANGENT COMPUTERS INC 525.30 MAR'25 RENEWABLE FARMSAARON FLORA 20,243.31
WINTER 2025 2/02/25-4/06/25 ANHS TENNIS FACILITYFACILITRON, INC. 100.29 APR'25 PVM AVR MAINTENANCEPV MAINTENANCE INC 193.00
R&CS STAFF APPARELMANHATTAN STITCHING COMPANY INC 4,585.84 2025 CITY DAY CAMP ATTIREMANHATTAN STITCHING COMPANY INC 1,105.52 MAY'25 AVR ACCESS CONTROLSONITROL ORANGE COUNTY LLC 674.35 MAY'25 AVCENTER AND AQC ACCESS CONTROLSONITROL ORANGE COUNTY LLC 131.46 MAR'25 PEST CONTROL SERVICES AVRZAPP PEST MANAGEMENT 95.00 12/17/24-1/16/25 REC TABLETAT&T 40.24
12/17/24-1/16/25 REC PHONE LINESAT&T 182.36
2/17/25-3/16/25 REC TABLETAT&T 40.24
23 Description (Item)Vendor Name Amount
2/17/25-3/16/25 REC PHONE LINESAT&T 182.38
3/17/25-4/16/25 REC PHONE LINESAT&T 130.13
3/17/25-4/16/25 REC TABLETAT&T 40.24
APR'25 AVR AT&T INTERNET SERVICEAT&T 1,018.44
APR'25 WIRE FISH TAPE SPOOL AND CARRIER - AVRCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 777.93 APR'25 REWIRE AC CONDUIT 120FT - FARMCONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 1,721.31 SPRING2025-SPR040 BASKETBALL-9 PARTICIPANTSBREAKTHROUGH SPORTS LLC 448.20 SPRING2025-SPR104/SPR106/SPR600 YOGA-10 PARTICIPANRUIHONG LI 444.00 SPRING2025-SPR100/SPR102 HULA-8 PARTICIPANTSANGIE DOROTHY ABAD 342.00 SPRING2025-SPR018 MUSIC - 7 PARTICIPANTSMUSIC MOVES ACADEMY INC 391.50 SPRING2025-SPR053/SPR054 HIP HOP -16 PARTICIPANTSFITNESS WITH FLAVOR LLC 470.40 SPRING2025 - SPR704 CPR/AED - 1 PARTICIPANTL & O ALISO VIEJO, LLC 31.50 SPRING2025-SPR051 WATERCOLOR-6 PARTICIPANTSERNA VAN DYK 126.00 SPRING2025-SPR713 BOXING-2 PARTICIPANTSL & O ALISO VIEJO, LLC 28.00 APR'25 AVR INTERIOR PLANT MAINTENANCEFOSTERS' GARDENS INC 110.00 SPRING2025-SPR700 PICKLEBALL-2 PARTICIPANTSL & O ALISO VIEJO, LLC 98.00 APR'25 RCS OFFICE SUPPLIESSTAPLES ADVANTAGE 66.34
MAR'25 AVR AT&T INTERNET SERVICEAT&T 1,018.44
MAY'25 AVR GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 666.99 4/23/25-5/22/25 AVR O365 LICENSING AND SUPPORTTANGENT COMPUTERS INC 525.30 JB 3/31 AQUARIUM - CDC WK 9 LB 8/07/25 - PARTIALUS BANK PURCHASING CARD PROGRAM 299.60 KB 4/15 HOMEDEPOT- SOAP DISPENSER BATTERIES AVRUS BANK PURCHASING CARD PROGRAM 18.18 KB 3/25 HOMEDEPOT - ICE MACHINE REPAIR AVRUS BANK PURCHASING CARD PROGRAM 6.44 KB 4/09 HOMEDEPOT - AC REPAIR RE-WIREUS BANK PURCHASING CARD PROGRAM 37.21 KB 4/11 HOMEDEPOT - AC REPAIR RE-WIREUS BANK PURCHASING CARD PROGRAM 164.93 ACCT#105234/104936/104935/104986 RANCH WATER SVCMOULTON NIGUEL WATER DIST 1,314.78 ACCT#104515/104519 FARM WATER SVCMOULTON NIGUEL WATER DIST 288.52 RECREATION SERVICES TOTAL: 71,565.28
GF-AV RECREATION SERVICES TOTAL: 71,924.28
203 - GAS TAX

TRAFFIC ENGINEERING
MAR'25 TRAFFIC SIGNAl MONITORINGHARTZOG & CRABILL INC 2,058.75 MAR'25 TRAFFIC CALMING GUIDELINESRK ENGINEERING GROUP INC 3,735.00 TRAFFIC ENGINEERING TOTAL: 5,793.75

STREET MAINTENANCE
APR'25 LANDSCAPE MAINTENANCE MEDIANSNIEVES LANDSCAPE INC 1,641.51 APR'25 STREET SWEEPING SERVICESSCA OF CA LLC 8,972.06
APR'25 PVM STREET MAINTENANCE GAS TAXPV MAINTENANCE INC 11,176.26 MAR'25 TRAFFIC SIGNAL MAINTENANCE RESPONSEBEAR ELECTRICAL SOLUTIONS INC 19,606.61 MAR'25 TRAFFIC SIGNAL MAINTENANCE ROUTINEBEAR ELECTRICAL SOLUTIONS INC 3,225.90 APR'25 USA DATABASE MAINT + 27 TICKETSUNDERGROUND SERVICE ALERT OF SOUTHERN CA 59.95 3/11/25-4/09/25 MTR#5675 IRRIG CALLE CORTEZ WATEREL TORO WATER DISTRICT 112.38 APR'25 ACCT#6377 LS2 ST LIGHTS ELECTRICITYSO CAL EDISON 1,281.54 APR'25 ACCT#7241 LS1 ST LIGHTS ELECTRICITYSO CAL EDISON 18,291.78 MAR'25 ST LIGHTS & TRAFFIC CTRLRSSAN DIEGO GAS & ELECTRIC 2,357.72 ACCT#64613/64615/65346 MEDIANS WATER SVCMOULTON NIGUEL WATER DIST 337.29 STREET MAINTENANCE TOTAL: 67,063.00
GAS TAX TOTAL: 72,856.75
204 - MEASURE M

GEN-MEASURE M
MAR'25 M2 FUND TRANSPORTATION SVCCABCO YELLOW INC 2,960.00 GEN-MEASURE M TOTAL: 2,960.00
MEASURE M TOTAL: 2,960.00
215 - PUBLIC SAFETY GRANTS

LAW ENFORCEMENT-OTHER
MAR'25 AUTOMATED FINGERPRINT IDENTIFICATION SYSTEMCOUNTY OF ORANGE 1,518.00 APR-JUN'25 800 MHZ COST ALLOCATIONCOUNTY OF ORANGE 7,951.64 APR'25 AUTOMATED FINGERPRINT IDENTIFICATION SYSTEMCOUNTY OF ORANGE 1,518.00 24 Description (Item)Vendor Name Amount
MAY'25 E CITATION/MDC EQUIPMENTCOUNTY OF ORANGE 6,120.27 LAW ENFORCEMENT-OTHER TOTAL: 17,107.91
PUBLIC SAFETY GRANTS TOTAL: 17,107.91
225 - INTEGRATED WASTE MGMT FD

GEN-TECHNOLOGY GRANTS
MAR'25 CAA CONTRACT SERVICES - SB1383CHARLES ABBOTT ASSOC INC 1,187.50 GEN-TECHNOLOGY GRANTS TOTAL: 1,187.50
INTEGRATED WASTE MGMT FD TOTAL: 1,187.50
241 - TECHNOLOGY FUND

GEN-TECHNOLOGY GRANTS
APR- JUN'25 GRANICUS WEBSTREAMINGGRANICUS INC 4,599.56
MAR'25 CC MTGS 3/5&3/19.SPRTS ZONE 21-24.ADMINERIC WINTER 1,366.95 6/01/25-5/31/26 DIGITAL SIGNAGE LICENSE RENEWALREACH SPORTS MARKETING GROUP 2,125.00 GEN-TECHNOLOGY GRANTS TOTAL: 8,091.51
TECHNOLOGY FUND TOTAL: 8,091.51
251 - FEDERAL GRANTS

GEN-FEDERAL GRANT
NOV'24 CDBG CONSULTANT SERVICESMIKE LINARES INC 1,210.00 DEC'24 CDBG CONSULTANT SERVICESMIKE LINARES INC 1,182.50 Q3 FY24-25 CDBG PROF SERVICES-TRANSITIONAL HOUSINGFAMILY ASSISTANCE MINISTRIES 1,728.16 JAN-MAR'25 CDBG MEALS ON WHEELSAGE WELL SENIOR SERVICES INC 1,840.00 JAN-MAR'25 CDBG FAIR HOUSING SERVICESFAIR HOUSING FOUNDATION 888.82 JAN-MAR'25 CDBG HUNGER & HOMELESSNESS PREVENTIONSOUTH COUNTY OUTREACH 2,998.75 GEN-FEDERAL GRANT TOTAL: 9,848.23
FEDERAL GRANTS TOTAL: 9,848.23
261 - CITY FAC.-AQUATIC CENTER
MAY'25 AQC RETENTION FEESPREMIER AQUATIC SERVICES (1,208.30) -1,208.30

GEN-AQUATIC CENTER
APR'25 AQC POOL CHEMICALS - ACIDHASA INC 78.60
APR'25 AQC POOL CHEMICALS - CHLORINE & ACIDHASA INC 1,055.47 OCT-DEC'24 AQC FIRE ALARM MONITORINGRAPID FIRE SAFETY & SECURITY, LLC 152.88 JAN-MAR'25 AQC FIRE ALARM MONITORINGRAPID FIRE SAFETY & SECURITY, LLC 152.88 APR-JUN'25 AQC FIRE ALARM MONITORINGRAPID FIRE SAFETY & SECURITY, LLC 152.88 JAN'25 AQC JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 2,100.00 APR'25 LANDSCAPE MAINTENANCE AQCNIEVES LANDSCAPE INC 944.42 MAR'25 AQC JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 2,100.00 APR'25 ACCT#6701 AQC INTERNETCOX COMMUNICATIONS, INC 510.86 MAY'25 ACCT#6701 AQC INTERNETCOX COMMUNICATIONS, INC 510.23 MAR'25 PEST CONTROL SERVICES AQCZAPP PEST MANAGEMENT 75.00 MAY'25 AQC MANAGEMENT FEESPREMIER AQUATIC SERVICES 12,083.00 MAR'25 POOL MAINTENANCEAQUATIC TECHNOLOGIES, INC 2,693.00 APR'25 POOL MAINTENANCEAQUATIC TECHNOLOGIES, INC 2,693.00 APR'25 AQC JANITORIAL SERVICESTEAM ONE MANAGEMENT SERVICES 2,100.00 04/03/25-05/02/25 MTR#15672349 AQC GAS SVCTHE GAS COMPANY 2,188.30 KB 4/18 HOMEDEPOT - TILE REPAIR MENS RESTROOM AQCUS BANK PURCHASING CARD PROGRAM 39.48 KB 4/09 HOMEDEPOT-MASON BIT SIGN INSTALLATION SPAUS BANK PURCHASING CARD PROGRAM 27.23 KB 4/21 TILEMART - TILE REPAIR MENS RESTROOM AQCUS BANK PURCHASING CARD PROGRAM 26.11 ACCT#64095/64096 AQC WATER SVCMOULTON NIGUEL WATER DIST 480.19 GEN-AQUATIC CENTER TOTAL: 30,163.53
CITY FAC.-AQUATIC CENTER TOTAL: 28,955.23
311 - STREET IMPROVEMENTS

STREETS & HIGHWAYS
MAR'25 ALISO VIEJO PARKWAY REHAB DESIGNENGINEERING RESOURCES OF SOUTHERN CALIFORNIA 5,300.00 25 Description (Item)Vendor Name Amount
MAR'25 ALISO CREEK REHAB INSPECTIONCIVIL SOURCE, AN NV5 COMPANY 7,738.72 STREETS & HIGHWAYS TOTAL: 13,038.72
STREET IMPROVEMENTS TOTAL: 13,038.72
331 - CAPITAL IMPROVEMENTS

CAPITAL IMPROVEMENTS
HVAC CITY HALL PROJECT - FINAL INVOICECREATIVE AIR MECHANICAL SERVICES, LLC 93,695.00 CAPITAL IMPROVEMENTS TOTAL: 93,695.00
CAPITAL IMPROVEMENTS TOTAL: 93,695.00
332 - STORM WATER

DRAINAGE IMPROVEMENTS
APR'25 PVM WOOD CANYON WETLANDS MAINTENANCEPV MAINTENANCE INC 3,071.00 DRAINAGE IMPROVEMENTS TOTAL: 3,071.00
STORM WATER TOTAL: 3,071.00
GRAND TOTAL: 1,770,557.81
Fund Summary
Payment AmountFund Expense Amount
101 - GENERAL FUND 1,428,498.321,428,498.32
102 - GEN. FD-CITY HALL 19,323.3619,323.36
103 - GF-AV RECREATION SERVICES 71,924.2871,924.28
203 - GAS TAX 72,856.7572,856.75
204 - MEASURE M 2,960.002,960.00
215 - PUBLIC SAFETY GRANTS 17,107.9117,107.91
225 - INTEGRATED WASTE MGMT FD 1,187.501,187.50
241 - TECHNOLOGY FUND 8,091.518,091.51
251 - FEDERAL GRANTS 9,848.239,848.23
261 - CITY FAC.-AQUATIC CENTER 28,955.2328,955.23
311 - STREET IMPROVEMENTS 13,038.7213,038.72
331 - CAPITAL IMPROVEMENTS 93,695.0093,695.00
332 - STORM WATER 3,071.003,071.00
1,770,557.81Grand Total: 1,770,557.81
26 Accounts Payable Payable Dates: 04/11/2025 - 05/08/2025 5/7/2025 2:26:08 PM Page 10 of 12
Report Summary
Fund Summary
Payment AmountFund
101 - GENERAL FUND 1,428,498.32
102 - GEN. FD-CITY HALL 19,323.36
103 - GF-AV RECREATION SERVICES 71,924.28
203 - GAS TAX 72,856.75
204 - MEASURE M 2,960.00
215 - PUBLIC SAFETY GRANTS 17,107.91
225 - INTEGRATED WASTE MGMT FD 1,187.50
241 - TECHNOLOGY FUND 8,091.51
251 - FEDERAL GRANTS 9,848.23
261 - CITY FAC.-AQUATIC CENTER 28,955.23
311 - STREET IMPROVEMENTS 13,038.72
331 - CAPITAL IMPROVEMENTS 93,695.00
332 - STORM WATER 3,071.00
1,770,557.81Grand Total:

Account Summary
Payment AmountAccount Number Account Name
101-1203-000 ACCOUNTS RECEIVABLE 1,838.47
101-2505-000 DENTAL INSURANCE PA… 1,927.28
101-2506-000 MEDICAL INSURANCE P… 28,542.09
101-2507-000 LIFE INSURANCE PAYABLE 1,585.79
101-2508-000 VISION INSURANCE PAY… 298.39
101-2602-000 PLANNING DEPOSIT 11,194.00
101-2603-000 ENGINEERING DEPOSIT 5,262.50
101-2606-000 C & D DEPOSIT 2,000.00
101-32010 BUILDING PERMITS 307.00
101-32020 ELECTRICAL PERMITS 129.89
101-36420 SMIP 1,460.41
101-36425 CASP CERT/TRNG 61.90
101-36430 BUILDING STANDARD FE… 441.90
101-4-1101-4511-000 COMMUNICATION 592.00
101-4-1101-4601-000 SUPPLIES 33.50
101-4-1501-4206-000 MEDICAL INSURANCE 158.00
101-4-1501-4511-000 COMMUNICATION 402.07
101-4-1501-4520-000 MTGS/CONF./TRNG & D… 837.89
101-4-1501-4611-000 PUBLICATIONS/REF MAT… 31.92
101-4-1502-4302-000 ECONOMIC DEVELOPM… 1,598.00
101-4-1503-4309-000 OTHER CONTRACTUAL S… 437.90
101-4-1503-4520-000 MTGS/CONF./TRNG & D… 3,830.00
101-4-1601-4303-000 LEGAL NOTICES 1,715.77
101-4-1601-4520-000 MTGS/CONF./TRNG & D… 78.00
101-4-1601-4521-000 MEMBERSHIP & DUES 735.00
101-4-1601-4601-000 SUPPLIES 42.73
101-4-1601-4734-000 CODIFICATION 86.00
101-4-2101-4304-000 LEGAL SERVICES 24,150.00
101-4-2101-4532-000 SPECIAL PROJECTS 1,332.50
101-4-2101-4701-000 NPDES 651.00
101-4-2101-4731-000 GENERAL PLAN 1,878.50
101-4-2101-4733-000 ZONING CODE 942.50
101-4-2101-4735-000 LITIGATION 13,136.80
101-4-2501-4301-000 PROFESSIONAL SERVICES 8,269.44
101-4-2501-4305-000 TECHNOLOGY SERVICES 6,500.00
101-4-2501-4309-000 OTHER CONTRACTUAL S… 438.42
101-4-2501-4520-000 MTGS/CONF./TRNG & D… 350.00
101-4-3101-4301-000 PROFESSIONAL SERVICES 4,533.34
101-4-3101-4305-000 TECHNOLOGY SERVICES 16,924.49
101-4-3101-4481-000 COMPUTER EXPENSE 59,163.98
27 Accounts Payable Payable Dates: 04/11/2025 - 05/08/2025 5/7/2025 2:26:08 PM Page 11 of 12
Account Summary
Payment AmountAccount Number Account Name
101-4-3101-4520-000 MTGS/CONF./TRNG & D… 1,095.00
101-4-3101-4601-000 SUPPLIES 256.75
101-4-3501-4301-000 PROFESSIONAL SERVICES 1,222.20
101-4-3501-4421-000 EQUIPMENT RENTAL 590.39
101-4-3501-4422-000 EQUIP RENTAL LEASE - P… 622.07
101-4-3501-4431-000 BUILDING & GROUND M… 1,249.49
101-4-3501-4471-000 RENT 443.28
101-4-3501-4512-000 POSTAGE 500.00
101-4-3501-4516-000 FUEL 1,236.65
101-4-3501-4517-000 VEHICLE MAINTENANCE 35.00
101-4-3501-4542-000 INTEREST EXPENSE - LEA… 72.13
101-4-3501-4601-000 SUPPLIES 765.69
101-4-3501-4612-000 OPERATING SUPPLIES 2,011.90
101-4-4101-4206-000 MEDICAL INSURANCE 316.00
101-4-4101-4501-000 ADVERTISING & PROMO… 3,324.92
101-4-4101-4520-000 MTGS/CONF./TRNG & D… 422.52
101-4-4101-4524-000 RECREATION-SENIOR TR… 740.00
101-4-4101-4527-000 REC-CITY SPECIAL EVENTS 1,150.00
101-4-4101-4601-000 SUPPLIES 121.01
101-4-4102-4411-000 UTILITIES 735.12
101-4-4102-4431-000 BUILDING & GROUND M… 7,085.61
101-4-4103-4309-000 OTHER CONTRACTUAL S… 163.50
101-4-4103-4411-000 UTILITIES 1,442.05
101-4-4103-4431-000 BUILDING & GROUND M… 2,397.72
101-4-4104-4529-000 REC-YOUTH PROGRAMS 26,000.00
101-4-4401-4206-000 MEDICAL INSURANCE 158.00
101-4-4401-4309-000 OTHER CONTRACTUAL S… 5,935.00
101-4-4401-4520-000 MTGS/CONF./TRNG & D… 2,613.33
101-4-4402-4601-000 SUPPLIES 83.57
101-4-4402-4751-000 C.S-BUILDING 48,022.90
101-4-4403-4761-000 C.S-CODE ENFORCEMENT 8,578.70
101-4-4501-4471-000 RENT 1,035.00
101-4-4501-4520-000 MTGS/CONF/TRNG & D… 714.19
101-4-4501-4521-000 MEMBERSHIP & DUES 306.25
101-4-4501-4612-000 OPERATING SUPPLIES 362.16
101-4-4501-4701-000 NPDES 11,922.50
101-4-4501-4702-000 AB939-SOLID WASTE 3,927.50
101-4-4501-4741-000 C.S-CITY ENGINEERING 4,201.64
101-4-4503-4771-000 C.S-STREET MAINTENAN… 17,332.74
101-4-5101-4308-000 LAW ENFORCEMENT 892,517.60
101-4-5102-4511-000 COMMUNICATION 107.20
101-4-5102-4516-000 FUEL 609.99
101-4-5102-4517-000 VEHICLE MAINTENANCE 1,091.49
101-4-5102-4520-000 MTGS/CONF./TRNG & D… 109.37
101-4-5102-4612-000 OPERATING SUPPLIES 245.87
101-4-5102-4721-000 C.S-CROSSING GUARDS 23,095.95
101-4-5102-4803-000 PUBLIC SAFETY EQUIPM… 9,000.00
101-4-5301-4722-000 C.S-ANIMAL CARE SERVI… 132,655.00
101-4-5401-4612-000 OPERATING SUPPLIES 5,974.00
102-4-3501-4411-000 UTILITIES 4,556.14
102-4-3501-4431-000 BUILDING & GROUND M… 14,542.22
102-4-3501-4561-000 TAXES/FEES/PERMITS 225.00
103-34150 OTHER INCOME 10.00
103-34161 CONTRACT CLASSES 349.00
103-4-4105-4305-000 TECHNOLOGY SERVICES 7,744.38
103-4-4105-4309-000 OTHER CONTRACTUAL S… 13,842.29
103-4-4105-4411-000 UTILITIES 1,314.78
103-4-4105-4431-000 BUILDING & GROUND M… 13,694.45
28 Accounts Payable Payable Dates: 04/11/2025 - 05/08/2025 5/7/2025 2:26:08 PM Page 12 of 12
Account Summary
Payment AmountAccount Number Account Name
103-4-4105-4451-000 FARM OPERATING EXPE… 22,453.14
103-4-4105-4511-000 COMMUNICATION 615.59
103-4-4105-4561-000 TAXES/FEES/PERMITS 5,624.57
103-4-4105-4570-000 CITY CAMP EXPENSE 1,405.12
103-4-4105-4601-000 SUPPLIES 285.12
103-4-4105-4612-000 OPERATING SUPPLIES 4,585.84
203-4-4502-4301-000 PROFESSIONAL SERVICES 5,793.75
203-4-4503-4411-000 UTILITIES 22,380.71
203-4-4503-4771-000 C.S-STREET MAINTENAN… 35,710.23
203-4-4503-4772-000 C.S-STREET SWEEPING 8,972.06
204-4-6104-4309-000 OTHER CONTRACTUAL S… 2,960.00
215-4-5102-4803-000 PUBLIC SAFETY EQUIPM… 17,107.91
225-4-6141-4309-000 OTHER CONTRACTUAL S… 1,187.50
241-4-6141-4309-000 OTHER CONTRACTUAL S… 1,366.95
241-4-6141-4481-000 IT/COMPUTER EQUIPM… 6,724.56
251-4-6151-4309-000 OTHER CONTRACTUAL S… 9,848.23
261-2103-000 RETENTIONS PAYABLE -1,208.30
261-4-6161-7401-000 EQUIPMENT MAINTENA… 5,386.00
261-4-6161-7411-000 UTILITIES 3,689.58
261-4-6161-7421-000 BUILDING & GROUND M… 7,870.88
261-4-6161-7425-000 POOL MAINTENANCE 1,134.07
261-4-6161-7451-000 MANAGEMENT FEES 12,083.00
311-4-8301-5501-000 DESIGN 5,300.00
311-4-8301-5601-000 CONSTRUCTION MANA… 7,738.72
331-4-8701-5910-000 IMPROVEMENTS 93,695.00
332-4-8601-5911-000 REHABILITATION 3,071.00
Grand Total: 1,770,557.81
Project Account Summary
Payment AmountProject Account Key
**None** 1,627,296.14
0305911 3,071.00
0635910 93,695.00
1002SPRING 4,282.60
1002WINTER 9,559.69
1345601 7,738.72
1385501 5,300.00
9014612 565.54
9974570 1,405.12
DRP-2025-00002 2,890.00
ENG 2252 296.25
ENG 2254 525.00
ENG 2256 2,420.00
ENG 5002 472.50
ENG 5004 157.50
ENG 5005 708.75
ENG 5049 682.50
PA 20-014 2,324.00
SB13834309 1,187.50
SDP-2024-00001 2,150.00
SDP-2024-00002 3,115.00
USE-2024-00003 715.00
Grand Total: 1,770,557.81
29 City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: Shaun Pelletier, City Engineer
SUBJECT: CONTRACT WITH SAVI CONSTRUCTION, INC. FOR THE FY24-25 ADA

CURB RAMP PROJECT - CDBG
______________________________________________________________________ Recommended Actions:

1. Approve Contract Documents, Specifications, and Plans for the FY24-25 ADA Curb Ramp Project - CDBG;

2. Award a contract in the amount of $248,800.00 to Savi Construction, Inc. as the lowest responsible bidder for the FY24-25 ADA Curb Ramp Project - CDBG;

3. Authorize the City Manager to execute a contract with Savi Construction, Inc.;

4. Authorize City staff to make total compensation to Savi Construction Inc. up to $248,800.00 plus $24,880.00 (10% of the contract amount) to allow for contingencies, totaling $273,680.00; and

Fiscal Impact:

Total fiscal impact will be approximately $313,680 including construction ($248,800), contingency ($24,880), and construction management ($40,000). The adopted fiscal year 2024-25 Capital Improvement Plan (CIP) budget includes $250,581 in CDBG funding for construction, construction management, and contingency. The balance of $63,099 will be covered with Measure M Funding.

Background:

The City advertised for bids through March 26, 2025 and multiple online plan rooms were used. Eleven contractors requested and received construction documents for the work.

The City received and opened seven bids at 2:00 P.M. on March 26, 2025. The total amounts for each of the bids received are as follows:
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Contractor Base Bid

1. Premo Construction $301,570*

2. Savi Construction, Inc. $248,800

3. CT&T $257,321

4. Hardy and Harper $259,000

5. Gentry General Engineering $260,117

6. Carter Enterprises $321,000

7. S&H Civil Works Non-Responsive
During the bid opening, Premo Construction initially appeared to be the lowest bidder, submitting a bid of $192,570. However, their bid item “Traffic Control” was listed with a unit price of $121,470, while the item cost was stated as $12,470. Although Premo Construction acknowledged this as a typographical error, in cases of discrepancies between the unit price and the item cost for unit-based items, the unit price prevails and is used to determine the lowest responsive and responsible bidder. As a result, Premo Construction’s corrected bid amount was determined to be $301,570. S&H Civil Works did not submit the first sheet of the bid schedule.

City staff has reviewed the bid from the next lowest bidder, Savi Construction, Inc., and the bid appears to be responsive and complete.

This project is exempt from the CEQA process since it is maintaining existing facilities.

Discussion:

The engineer’s estimate for this base bid work was about $242,000. The average bid item costs were comparable to the engineer’s estimate.

Savi Construction Inc. recently completed a similar concrete project with the City of Huntington Beach. They are a new company and have not completed many other public works improvement projects.

Staff requests authorization for payments to Savi Construction, Inc. up to $273,680 (10% above the contract amount) to cover for contingencies such as overages on quantities and additional work requested by the City. Before construction begins, ramps can be deleted from the project to reduce the total contract amount to achieve the original $250,581 budget.

The schedule for this project is as follows:
- Advertise for bids March 6 – March 26, 2025
- Bids due March 26, 2025
- Council approves award of contract May 21, 2025
- Notice to Proceed June 23, 2025
- Start construction June 23, 2025
- Complete construction (15 working days) July 14, 2025 31

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Attachments:

1. Contract with Savi Construction, Inc.

2. Savi Construction, Inc. Submitted Bid
32 SECTION 00500

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FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00500

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CONTRACT
THIS CONTRACT is made this _____ day of _________, 20 25, in the County of Orange, State of California, by and between the City of Aliso Viejo hereinafter called City, and Savi Construction, Inc. , hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK . The Contractor shall perform all Work within the time stipulated the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:

FY24-25 ADA Curb Ramp Project - CDBG
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within fifteen (15) working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Two Hundred Forty Eight Thousand, Eight Hundred Dollars ($248,800.00). Payment shall be made as set forth in the General Conditions.

At any time during the term of the Contract, City may, pursuant to the terms and provisions of the Contract Documents, request that the Contractor perform additional work. Contractor shall not perform, nor be compensated for, additional work without written authorization from the City pursuant to the terms and provisions of the Contract Documents. Notwithstanding any other provisions of the Contract Documents, for contracts in excess of $25,000.00, the City Manager may approve additional work not to exceed 10% of the original Contract amount, ( Twenty Four Thousand, Eight Hundred Eighty Dollars ($24,880.00)), as set forth in this Article 3. Any additional work in excess of this amount shall be approved by the City Council.

ARTICLE 4. LIQUIDATED DAMAGES . In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of $500 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
33 SECTION 00500

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ARTICLE 5. COMPONENT PARTS OF THE CONTRACT . The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Form
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Noncollusion Declaration form
Contract
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW . Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of the California Labor Code applicable to this Project.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the office of the City Engineer or may be obtained online at http//www.dir.ca.gov/dlsr and https://sam.gov/wage-determinations. and which must be posted at the job site.

ARTICLE 9. DECLARATION OF POLITICAL CONTRIBUTIONS. Prior to the City’s approval of this Contract, Contractor shall submit to City a statement in writing declaring any political contributions of money, in-kind services, or loan made to any member of the City Council within 34 SECTION 00500

CONTRACT
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00500

CONTRACT
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BBK: March 2012

the previous twelve -month period by the Contractor and all of Contractor 's employees, including any employee(s) that Contractor intends to assign to perform work on the Project.

IN WITNESS WHEREOF, this Contract has been duly executed by the above -named parties, on the day and year above written.

CITY OF ALISO VIEJO SAVI CONSTRUCTION, INC.

By: By:

Mitzi Ortiz RAMESH BACHUVALA, PRESIDENT
City Manager
If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary OR Treasurer REQUIRED]

Attest:

By:

RAMESH BACHUVALA, SECRETARY
By:

Janet Martinez
City Clerk
Classification of Contractor's License

Approved as to Form:

By:

Best Best & Krieger LLP
City Attorney

Approved as to Compliance with Budget:

By:

Ann Eifert
Director of Financial Services
35 SECTION 00500

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FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00500

CONTRACT
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CITY OF ALISO VIEJO

DECLARATION OF POLITICAL CONTRIBUTIONS

Using the space provided below, please list any political contributions of money, in -kind services, or loans made to any member of the City Council within the last twelve (12) months by Contractor and all of Contractor’s employees, including any employee(s) that applicant intends to assign to perform work on the Project:

To the best of my knowledge, I declare under penalty of perjury that the foregoing is true and was executed at:

City/County/State Date

Name of Business Print Name

Signature

NOTE: THIS DECLARATION IS INCLUDED AS PART OF THE CONTRACT AND MUST BE SIGNED AND ATTACHED HERETO.

END OF CONTRACT
36 SECTION 00610

PERFORMANCE BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00610

PERFORMANCE BOND
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PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Aliso Viejo (hereinafter referred to as “ City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for FY24-25 ADA Curb Ramp Project – CDBG (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated March 2025, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, _______________, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one -year guarantee of all materials and workmanship; and shall indemnify and save harmless City, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect City from loss or damage resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect .

The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit City’s rights or the Contractor or Surety’s obligations under 37 SECTION 00610

PERFORMANCE BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00610

PERFORMANCE BOND
CONTRACT - 6

BBK: March 2012

the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15.

Whenever Contractor shall be, and is declared by City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable.

The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by City under the Contract and any modification thereto, less any amount previously paid by City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by City under the Contract and any modification thereto, less any amount previously paid by City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if City, when declaring the Contractor in default, notifies Surety of City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this ___ ____ day of ______________, 20__.
38 SECTION 00610

PERFORMANCE BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00610

PERFORMANCE BOND
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(Corporate Seal)
Contractor/ Principal
By

Title

(Corporate Seal) Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________

(Name and Address of Agent or ___________________________________________ Representative for service of
process in California, if different ___________________________________________ from above)
___________________________________________
(Telephone number of Surety and ___________________________________________ Agent or Representative for service
of process in California
39 SECTION 00610

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SECTION 00610

PERFORMANCE BOND
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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally

appeared , who proved to me on the basis of satisfactory

evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer

Title(s) Title or Type of Document
Partner(s)
Limited

General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above
40 SECTION 00610

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SECTION 00610

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NOTE: A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

END OF PERFORMANCE BOND FORM

41 SECTION 00620

PAYMENT BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00620

PAYMENT BOND
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PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS that:

WHEREAS, the City of Aliso Viejo (hereinafter designated as “City”), by action taken or a resolution passed , 20 has awarded to
hereinafter designated as the “Principal,” a contract for the work described as follows:

FY24-25 ADA Curb Ramp Project - CDBG (the “Project”); and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 3181 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Section 3181 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, 42 SECTION 00620

PAYMENT BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00620

PAYMENT BOND
CONTRACT - 11

BBK: March 2012

nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 3110 or 3112 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.

(Corporate Seal)
Contractor/ Principal
By

Title

(Corporate Seal) Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

43 SECTION 00620

PAYMENT BOND
FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00620

PAYMENT BOND
CONTRACT - 12

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STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally

appeared , who proved to me on the basis of satisfactory

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent remov al and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer

Title(s) Title or Type of Document
Partner(s)
Limited

General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above
44 SECTION 00620

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FY24-25 ADA CURB RAMP PROJECT - CDBG

SECTION 00620

PAYMENT BOND
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NOTE: A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

END OF PAYMENT BOND FORM
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71 City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: Shaun Pelletier, Directo of Public Works / City Engineer SUBJECT: THIRD AMENDMENT TO THE AGREEMENT WITH SCA of CA, LLC FOR

STREET SWEEPING SERVICES
______________________________________________________________________ Recommended Actions:

1. Approve a third amendment to the agreement SCA of CA, LLC (SCA) to perform street sweeping services that renews the agreement for an additional five-year term and increases the total compensation under the agreement by $749,076.67 for a total agreement amount of $1,249,076.67; and

2. Authorize the City Manager to execute the third amendment to the agreement.

Fiscal Impact:

The cost of the requested work is expected to be $135,564 for FY 2025-26 and will be adjusted each year in accordance with the annual average Consumer Price Index of the prior calendar year, All Urban Consumers, Los Angeles-Long Beach-Anaheim up to a maximum percentage of five percent (5%). Gas Tax Funds will be used for this work. The draft FY 2025-26 budget has $140,000 budgeted for street sweeping.

Background:

Street sweeping is an essential service that is required by the State in the City’s National Pollutant Discharge Elimination System (NPDES) permit to help prevent litter, debris and sediment from entering the storm drain system which discharges into the ocean. It also provides an aesthetic benefit to the residents. The city currently sweeps all streets twice a month.

Discussion:

A request for proposal (RFP) was issued for street sweeping services and was advertised on the City website and was awarded to R.F. Dickson on May 20, 2020 for an initial term of three years. In 2022, RF Dickson became SCA of CA, LLC, a subsidiary of Sweeping Corporation of America, LLC. The first agreement amendment memorialized the name change of the company to SCA of CA, LLC and extended the agreement for a one-year 72

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term. This second agreement amendment increased the total compensation by $115,000 for a total agreement amount of $500,000 and extended the agreement for a one-year term. The current sweeping cost is $31.37 per curb mile.

Prior to 2021, the weight of authority in California suggested that street sweeping services were not subject to prevailing wage. However, on October 12, 2021, the Department of Industrial Relations (“DIR”) released an opinion letter that street sweeping is now subject to prevailing wage. Since the existing street sweeping agreement was issued back in 2020, prevailing wage will not take effect to the existing agreement. New street sweeping agreements will be subject to prevailing wage rates.

Pursuant to Section 5.4 of the City’s purchasing policy (Policy 300-1), “To ensure that the City is receiving the most qualified professional services at a competitive rate, the term for contracts for professional services shall not exceed five (5) years and the RFP procedures set forth in this section shall be initiated every five (5) years for professional services unless the City Manager determines that compliance with said RFP procedures is not in the best interest of the City.”
SCA is proposing a five-year extension to the existing agreement. Prevailing wage rates would not take effect on existing agreements. In the first year, the cost will be $39.50 per curb mile, totaling $135,564. Each year, the cost will be adjusted based in accordance with the annual average Consumer Price Index of the prior calendar year, All Urban Consumers, Los Angeles-Long Beach-Anaheim up to a maximum percentage of five percent (5%). The total agreement extension will not exceed $749,076.67, bringing the overall agreement value to $1,249,076.67.

A survey of recent street sweeping solicitations in the region found that contracts requiring prevailing wage resulted in varied costs per curb mile, ranging from $46.50 in the City of Lake Forest to $77.91 in the City of Vernon and $90.00 in the County of Orange. In contrast, cities that did not impose prevailing wage requirements on new contracts reported lower street sweeping costs, such as the City of Irvine at $26.25 per curb mile.

Based on these findings, staff believe that extending the existing SCA agreement for the proposed five-year term would yield cost savings. Conversely, issuing a new Request for Proposals (RFP) under prevailing wage requirements would likely result in higher rates.

Attachment:

1. Third Amendment to Agreement with SCA of CA, LLC.
73 60367.01100\33489405.1

- 1 -

CITY OF ALISO VIEJO

THIRD AMENDMENT TO

STREET SWEEPING SERVICES

1. PARTIES AND DATE.

This Third Amendment to the Professional Services Agreement for Street Sweeping Services (“Third Amendment”) is entered into on the ____ day of ________, 2025, by and between the City of Aliso Viejo (hereinafter referred to as the “City”) and SCA OF CA, LLC, a subsidiary of Sweeping Corporation of America, LLC (hereinafter referred to as the “Contractor”). City and Contractor are sometimes collectively referred to herein as the “Parties.”

2. RECITALS.

2.1 Agreement. The City and Assignor entered into that certain Agreement for Street Sweeping Services dated June 17, 2020 (“Agreement”).

2.2 February 2022, Assignor was acquired by Contractor, thereby transferring and assigning to Contractor all rights, title, assets and interests of Assignor.

2.3 Consent to Assignment. Section 3.8 of the Agreement requires City’s prior written consent in order to transfer and assign Assignor’s rights,

2.4 First Amendment. The Parties amended the Agreement in order to memorialize the assignment to Contractor and extend the term of the Agreement, exercising the first of two optional one-year term extensions under the Agreement on June 29, 2023.

2.5 Second Amendment. The parties now desire to amend the agreement in order to renew the agreement for an additional one-year term and to increase the total compensation under the Agreement by One Hundred Fifteen Thousand Dollars ($115,000.00).

2.6 Third Amendment . The parties now desire to amend the agreement in order to renew the agreement for an additional five-year term and to increase the total compensation under the Agreement by Seven Hundred Forty Nine Thousand, Seventy Six Dollars and Sixty Seven Cents ($749,076.67).

3. TERMS.

3.1 Term. Section 3.1.2 of this Agreement is hereby amended in its entirety to read as follows:

“3.1.2 Term. The term of this Agreement shall be f rom July 1, 2025 to June 30, 2030, unless earlier terminated as provided herein. The City Manager shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one additional two-year term. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.” 74 60367.01100\33489405.1

- 2 -

3.2 Compensation.

The total compensation for the Services provided pursuant to the Agreement, the First Amendment, the Second Amendment and this Third Amendment shall not exceed One Million, Two Hundred Forty Nine Thousand , Seventy Six Dollars and Sixty Seven Cents ($1,249,076.67) without written approval of the City Manager. Contractor shall receive compensation, including authorized reimbursements , for all Services rendered under this Third Amendment at the rates set forth in Exhibit “B” attached hereto.

3.3 Declaration of Political Contributions . Prior to the City’s approval of this Amendment, Contractor shall submit to City a statement in writing declaring any political contributions of money, in-kind services, or loan made to any member of the City Council within the previous twelve -month period by the Contractor and all of their employees, including any employee(s) that Contractor intends to assign to perform the Services described in this Third Amendment.

3.4 Continuing Effect of Agreement. Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

From and after the date of this Third Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Third Amendment.

3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Third Amendment.

3.6 Counterparts. This Third Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
75 60367.01100\33489405.1

- 3 -

SIGNATURE PAGE FOR THIRD AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT FOR STREET SWEEPING SERVICES BETWEEN THE CITY OF

ALISO VIEJO AND SCA OF CA, LLC, A SUBSIDIARY OF SWEEPING CORPORATION OF AMERICA, LLC.

IN WITNESS WHEREOF, the parties have executed this Third Amendment to Agreement on this ____ day of __________, 2025.

CITY OF ALISO VIEJO

Approved:

By:

Mitzi Ortiz, MMC
City Manager

ATTEST:

By: _______________________________
Janet Martinez
City Clerk
APPROVED AS TO FORM:
______________________________
Best Best & Krieger LLP
City Attorney

APPROVED AS TO COMPLIANCE

WITH BUDGET
By:

Ann Eifert
Director of Financial Services

SCA OF CA, LLC, A SUBSIDIARY OF

SWEEPING CORPORATION OF
AMERICA, LLC.

[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By:

Its:

Printed Name:_________________________

76 60367.01100\33489405.1

- 4 -

CITY OF ALISO VIEJO

DECLARATION OF POLITICAL CONTRIBUTIONS
Using the space provided below, please list any political contributions of money, in-kind services, or loans made to any member of the City Council within the last twelve (12) months by Consultant and all of Consultant’s employees, including any employee(s ) that applicant intends to assign to perform the work or services described in this Agreement:

To the best of my knowledge, I declare under penalty of perjury that the foregoing is true and was executed at:

City/County/State Date

Name of Business Print Name

Signature
NOTE: THIS DECLARATION IS INCLUDED AS PART OF THE AGREEMENT AND MUST BE SIGNED AND ATTACHED HERETO.
77 60367.01100\33489405.1

- 5 -

CITY OF ALISO VIEJO

ACKNOWLEDGMENT OF RECEIPT OF FRAUD POLICY
I hereby acknowledge that I have received a copy of the City’s “Fraud Prevention Policy” dated October 1, 2008. I understand that I am to promptly read its contents and distribute copies to employees assigned to perform Services for the City of Aliso Viejo.

To the extent that provisions of this policy conflict with previously issued policies or practices, whether or not such policies and practices were contained in written policies, this policy shall prevail.

Name of Business Print Name

Signature

Date

78 60367.01100\33489405.1

A-1

EXHIBIT “A”

TO THIRD AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR STREET SWEEPING SERVICES

SCOPE OF SERVICES

The scope of services is to remain unchanged from the original Professional Services Agreement for Street Sweeping Services, dated June 17, 2020.
79 60367.01100\33489405.1

B-1

EXHIBIT “B”

TO THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR

STREET SWEEPING SERVICES

COMPENSATION
See attached

The rates set forth above will be adjusted each year in accordance with the annual average Consumer Price Index of the prior calendar year, All Urban Consumers, Los Angeles-Long Beach- Anaheim up to a maximum percentage of five percent (5%).

80 City Of Aliso Viejo 5/7/25 Quang Le, P.E. | Associate Engineer
RE: Street Sweeping services contract

Citywide street sweeping contract start date July 2025 through July 2030.

SCA will continue to pro vide street sweeping services as per the current scope of work in accordance with the second amendment agreement sign date 5/23/24.

The contract shall not exceed $749,076.67
The rates set forth above will be adjusted each year in accordance with the annual average Consumer Price Index of the prior calendar year, All Urban Consumers, Los Angeles -Riverside- Orange Counties up to a maximum percentage of five percent (5%).

Regular hours emergency call out work $125 per hour
After hours emergency call out work $185 per hour.

All debris shall be taken to CR&R under the City Of Aliso Viejo account.

c/m Monthly Annual
July 2025-2026 39.50 $11,297.00 $135,564.00

TERRY ROBERTS
District Sales Manager
Sweeping Corp. of America
16251 Construction Cir W
Irvine, CA 92606
Direct: 714.620.4740
[email protected]
www.sweepingcorp.com

81 1
City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: So Kim, Community Development Director
SUBJECT: DECLARATION OF RESTRICTIVE COVENANTS FOR 38 COLONIAL WAY AND 89 PLAYA CIRCLE
Recommended Actions:

1. Find that the proposed actions are not a “project” subject to the California Environmental Quality Act (“CEQA”);

2. Approve a restrictive covenant for 38 Colonial Way related to affordable housing and authorize the City Manager to take all necessary steps to execute and record said covenant; and

3. Approve a restrictive covenant for 89 Playa Circle related to affordable housing and authorize the City Manager to take all necessary steps to execute and record said covenant.

Fiscal Impact:

The proposed actions will have no fiscal impact on the City.

Background:

The City Council authorized the purchase of 35 Playa Circle in 2021, an affordable housing unit, through Community Development Block Grant (“CDBG”) funds. The City Council authorized the same for 38 Colonial Way in 2022 and 89 Playa Circle in 2023 (the “Properties”), both affordable housing units. After the acquisition of the Properties, the City and Family Assistance Ministries (“FAM”) entered into a lease for FAM to then sublease the units to a low income individual or household as transitional and supportive housing.

Under the terms of the lease agreement, FAM is responsible for verifying that individuals or families renting the Property meet the eligibility requirements for extremely low- or lower-income households and are charged affordable rent.

In 2024, the California Department of Housing and Community Development (HCD) approved a non-competitive, formula grant of approximately $600,000 to the City for eligible activities. About $300,000 of this grant was allocated to preserve the three City- owned affordable units, covering costs such as maintenance, repairs, association dues, 82 2
and other related expenses. To receive the grant, HCD required proof that the City-owned residential units were designated as affordable. While 35 Playa Circle has an affordable restriction covenant recorded against the property, the other two Properties (38 Colonial Way and 89 Playa Circle) do not. Consequently, Staff began preparing similar affordable restriction covenants for the remaining two Properties for City Council’s consideration.

On May 7 th, the City Council was presented for consideration an affordable restriction covenant for 38 Colonial Way. At the night of the meeting, a Vantis Homeowners Association representative read their email submitted to the City, requesting to be involved in the tenant screening process for the following reasons: rise in drug-related activities, non-resident traffic, drug overdose incidents, police activity, property damage directly related to 38 Colonial Way. The City Council continued the item to May 21st, directing Staff to provide police activity data and long-term benefits of the City in maintaining the property.

Discussion:

Staff met with FAM to discuss ongoing issues related to 38 Colonial Way, the tenant selection process, and communication. During the meeting, FAM emphasized that the primary goal of all affordable housing units is to provide temporary housing—limited to a maximum lease of two years—while supporting tenants in achieving self-sufficiency and transitioning to permanent housing. As part of the FAM program, tenants must actively work toward securing stable employment and permanent housing. Additionally, they are required to contribute a portion of their earned income toward housing costs until they become financially independent and capable of securing a permanent home.

In August 2024, the tenant at 38 Colonial Way informed FAM that permanent housing had been secured and that they intended to move out. Consequently, FAM initiated the exit process. However, the tenant later changed their mind and demonstrated no progress toward meeting the program’s self-sufficiency goals. Meanwhile, the community association raised concerns that community rules were being violated, and reports surfaced that the tenant had been absent for extended periods while leaving the premises unsecured. Due to these issues, FAM determined that eviction was necessary, given the significant demand for affordable housing and the need to ensure units are used appropriately. The tenant subsequently sought legal assistance from a Fair Housing attorney, causing delays in the eviction process.

FAM also noted that they are in the process of strengthening their screening criteria for future tenants. These improvements will include a more thorough review of personal and financial backgrounds, rental history evaluations, vulnerability factors such as risk of homelessness or domestic violence, and assessments of access to family or community resources. Moving forward, FAM will provide regular updates on 38 Colonial Way and maintain clear, timely communication regarding any tenant or property concerns, recognizing the City's role as the property owner.

Police Activity
The table below shows the police activity data for 38 Colonial Way, as reported by the Orange County Sheriff’s Department (OCSD) since the City acquired the property in 2022. 83 3
The data is listed from the most recent to oldest. There have been a total of four service calls: one for a water leak, one for an occupant's overdose, and two for suspicious persons. This averages 1.6 service calls per year. There has been no police activity for the remaining two Properties.

Date Activity
March 19, 2025 Welfare Check: OCSD and OCFA responded to a water leak. Units forced entry and shut off the water.

December 25, 2024
Assist OCFA: Responded to an individual in a garage
who was not breathing. The subject responded to Narcan
after an apparent overdose but refused further medical
care and went inside the residence.

November 3, 2024
Suspicious Person/Circumstances: An informant
reported seeing a male subject on the patio. The subject does not live there but was seen at the residence earlier and the day before.

October 30, 2024
Suspicious Person/Circumstances: An informant
reported a male subject sitting on the porch of the
residence, throwing rocks at the windows. The subject
was not trying to break the windows but attempting to get someone's attention.

Sale of Property
All City-owned affordable units were purchased with CDBG funds. For real property acquired with CDBG funds, the City must comply with funding requirements. Specifically, the City-owned units must be used as affordable housing for a minimum of five years following the CDBG agreement. This means 2026 for 35 Playa Circle, 2027 for 38 Colonial Way, and 2028 for 89 Playa Circle. Currently, there is an affordability restriction covenant recorded against 35 Playa Circle, but not for the remaining two properties. Should the City sell the two properties without the affordability restriction covenant, it would need to return the CDBG funds used to acquire them. However, if the affordability restriction covenant is in place first, the City would be able to sell the properties without being required to return the CDBG funds, as the units will be maintained as affordable housing.

Additionally, selling these affordable housing units at market rate—without the affordability restriction covenant—would violate Housing Element programs that mandate the City to preserve existing affordable units and prevent their conversion to market rate. The City is required to submit an annual progress report to the California Department of Housing and Community Development (“HCD”) detailing the implementation of the General Plan and Housing Element (“HE”). Failure to comply with HE objectives or programs could result in HCD revoking the HE certification, initiating legal actions, imposing financial penalties, intervening in local land use decisions, or actively monitoring and enforcing corrective measures to ensure compliance.
84 4
Long-Term Benefits of City-Owned Affordable Housing Units The long-term benefits of City-owned affordable housing units include the consistent availability of affordable housing, proper maintenance, and prevention of displacement.

These units may provide residents with stability and security, reducing stress related to housing insecurity. Knowing that the City supports affordable housing initiatives fosters a sense of community and trust. Furthermore, maintaining affordable housing helps prevent gentrification and ensures that residents are not displaced by rising housing costs.

Staff’s Recommendation
As previously discussed, there is a recorded affordable restriction covenant for 35 Playa Circle. Staff recommends that the City Council authorize the same for the remaining two Properties. This action would comply with HE objectives and programs, CDBG funding requirements, and enable the City to sell these properties in the future without having to return the CDBG funds used to acquire them.

Environmental:

Based on the entire record before it, Staff recommends that the City Council find that the proposed actions are not subject to the California Environmental Quality Act (“Public Resources Code section 21000 et seq.) (“CEQA”) because they do not qualify as a “project” under CEQA. The proposed actions solely authorize the execution and recordation of the Declaration. Such actions will not result in a direct or reasonably foreseeable indirect physical change in the environment. Accordingly, the proposed actions are not a “project” subject to CEQA. (State CEQA Guidelines, § 15060(c)(2).) Additionally, the proposed actions constitute administrative activities that will not result in direct or indirect physical changes in the environment because they merely authorize the execution and recordation of the Declaration and do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Therefore, the proposed actions are not subject to CEQA. (State CEQA Guidelines, § 15060(c)(3))
Public Notice:

Public notice for this item was made through the regular agenda process.

Attachment:

1. Declaration of Restrictive Covenant for 38 Colonial Way

2. Declaration of Restrictive Covenant for 89 Playa Circle 85 RECORDING REQUESTED BY

AND WHEN RECORDED MAIL
TO:

CITY OF ALISO VIEJO
12 JOURNEY, SUITE 100
ALISO VIEJO, CA 92656
ATTN: CITY MANAGER

EXEMPT FROM RECORDING FEES PURSUANT
TO GOVERNMENT CODE SECTION 27383

DECLARATION OF RESTRICTIVE COVENANT
APN 938-142-82
City of Aliso Viejo, County of Orange
THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this ___ day of _______, 2025 by the CITY OF ALISO VIEJO, a California municipal corporation (hereinafter “Declarant”), with reference to the following facts:

A. The City of Aliso Viejo (“City”) purchased and now owns that certain property located at 38 Colonial Way, Aliso Viejo, CA 92656, as more particularly described on Exhibit “A” attached hereto and incorporated herein by this reference (the “Property”).

B. The Property is an affordable unit set aside for low-income households that prior to the City’s acquisition in 2022 was previously subject to a restrictive covenant, titled “Affordable Housing Resale Restriction” and recorded in the Official Records of Orange County on December 8, 2010 as Document No. 2010000663787 (the “Resale Restriction”), for the benefit of the City, which, among other things, restricted resale of the Property to certain income-eligible individuals and households. That Resale Restriction was cancelled pursuant to the “Cancellation of Affordable Housing Resale Restriction in 2022 and recorded in the Official Records of Orange County on September 20, 2022 as Document No. 2022000311007.

C. The City currently leases the Property to a non-profit organization, which in turn subleases the Property to individuals or families that qualify as extremely low- or lower-income households based on the area median income (“AMI”).

D. The City now desires to implement this Declaration and the covenants contained herein in order to maintain the Property as affordable housing and restrict its occupants to those income-eligible for affordable housing.

NOW, THEREFORE, in consideration of the foregoing, Declarant hereby covenants and agrees as follows:

1. The Property shall, at all times, be occupied and used solely as a personal residence by a Qualified Household, who shall pay an Affordable Rent, as herein defined. “Qualified Household” shall mean an individual or family that qualifies as an extremely low- or lower-income household based on the AMI, as defined in California Health and Safety Code Section 50053 and accompanying regulations of the California Department of Housing and 86 2
Community Development (“HCD”), as such law or regulations may hereafter be amended, replaced or renumbered from time-to-time. “Affordable Rent” shall mean the maximum rent for “lower income households” as defined in California Health and Safety Code Section 50053(b)(1)(D) and accompanying regulations of HCD, as such law or regulations may hereafter be amended, replaced or renumbered from time-to-time, with allowance for utilities, as such allowance may be established by the County of Orange.

IN WITNESS WHEREOF, this Declaration is executed this __ day of ________, 2025, at________, California.

DECLARANT:

CITY OF ALISO VIEJO, a California municipal
corporation
Date:

By:

City Manager
87 3

EXHIBIT A

LEGAL DESCRIPTION

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ALISO VIEJO, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

CONDOMINIUM NO. 77 AS SHOWN UPON LATITUDES SOUTH PHASE 7 CONDOMINIUM PLAN RECORDED MARCH 01, 2010 AS DOCUMENT NO. 2010000095857, OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA (THE "CONDOMINIUM PLAN") BEING PORTIONS OF PARCEL 3 OF LLA 07-01 RECORDED JUNE 20, 2007 AS DOCUMENT NO. 2007000393025, RECORDS OF ORANGE COUNTY, CALIFORNIA, COMPOSED OF THE FOLLOWING:

PARCEL 1 (THE SEPARATE INTEREST):

THE SEPARATE INTEREST WITH THE SAME UNIT AS THE CONDOMINIUM DESCRIBED ABOVE.

PARCEL 2 (COMMON AREA):

AN APPURTENANT UNDIVIDED INTEREST IN THE COMMON AREA OF THE PHASE IN WHICH THE SEPARATE INTEREST DESCRIBED AS PARCEL 1 ABOVE IS LOCATED, AS DESCRIBED IN THE CONDOMINIUM PLAN. THE UNDIVIDED INTEREST IS EQUAL TO THE RECIPROCAL OF THE

NUMBER OF SEPARATE INTERESTS IN THE PHASE IN WHICH THE SEPARATE INTEREST DESCRIBED IN PARCELS I ABOVE IS LOCATED.

PARCEL 3 (EASEMENT OVER ASSOCIATION PROPERTY):

NONEXCLUSIVE APPURTENANT COVENANTS IN AND TO THE ASSOCIATION PROPERTY NOW OR

HEREAFTER OWNED BY VANTIS MAINTENANCE CORPORATION, A CALIFORNIA NONPROFIT MUTUAL BENEFIT CORPORATION ("ASSOCIATION"). "ASSOCIATION PROPERTY" IS DEFINED IN

THE CONDOMINIUM PLAN AND IN THE DECLARATION OF RESTRICTIONS FOR LATITUDES SOUTH, LATITUDES NORTH AND CITY WALK AT VANTIS.

RESERVING THEREFROM THE EXCLUSIVE RIGHT TO POSSESSION AND USE OF ANY EXCLUSIVE USE AREA SHOWN ON CONDOMINIUM PLAN.
88 4
PARCEL 4 (ACCESS OVER DRIVES):

A NONEXCLUSIVE APPURTENANT EASEMENT FOR INGRESS AND EGRESS OVER PRIVATE "DRIVES" PURSUANT AND SUBJECT TO THE TERMS AND PROVISIONS OF THAT CERTAIN DEED

AND DECLARATION ESTABLISHING ACCESS EASEMENT RIGHTS DESCRIBED IN THE DEED TO WHICH THIS EXHIBIT IS ATTACHED.

PARCEL 5 (EXCLUSIVE USE AREAS):

THE EXCLUSIVE RIGHT TO USE ANY EXCLUSIVE USE AREA SHOWN ON THE CONDOMINIUM PLAN AS BEING APPURTENANT TO THE SEPARATE INTEREST DESCRIBED IN PARCELS 1 ABOVE.

EXCEPT FROM ALL PARCELS ANY MINERAL, OIL OR GAS OR OTHER EXCEPTIONS OR

RESERVATIONS OF RECORD, INCLUDING THE EXCEPTIONS SET FORTH IN DEED RECORDED SEPTEMBER 20, 1976, IN BOOK 11908, PAGES 527 TO 587, INCLUSIVE, OF OFFICIAL RECORDS OF ORANGE COUNTY.

ASSESSOR PARCEL NO. 938-142-82
89 5

ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )

COUNTY OF ) On , 2025, before me, , Notary Public, personally appeared, , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (seal)
90 RECORDING REQUESTED BY

AND WHEN RECORDED MAIL
TO:

CITY OF ALISO VIEJO
12 JOURNEY, SUITE 100
ALISO VIEJO, CA 92656
ATTN: CITY MANAGER

EXEMPT FROM RECORDING FEES PURSUANT
TO GOVERNMENT CODE SECTION 27383

DECLARATION OF RESTRICTIVE COVENANT
APN 934-53-777
City of Aliso Viejo, County of Orange
THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this ___ day of _______, 2025 by the CITY OF ALISO VIEJO, a California municipal corporation (hereinafter “Declarant”), with reference to the following facts:

A. Declarant purchased and now owns that certain property located at 89 Playa Circle, Aliso Viejo, CA 92656, as more particularly described on Exhibit “A” attached hereto and incorporated herein by this reference (the “Property”).

B. The Property is an affordable unit set aside for low-income households that prior to Declarant’s acquisition in 2023 was previously subject to a restrictive covenant, titled “Affordable Housing Resale Restriction” and recorded in the Official Records of Orange County on October 1, 2015, as Document No. 2015000504564 (the “Resale Restriction”), for the benefit of Declarant, which, among other things, restricted resale of the Property to certain income- eligible individuals and households.

C. Declarant currently leases the Property to a non-profit organization, which in turn subleases the Property to individuals or families that qualify as extremely low or lower income households based on the area median income (“AMI”).

D. Declarant now desires to implement this Declaration and the covenants contained herein in order to maintain the Property as affordable housing and restrict its occupants to those income-eligible for affordable housing.

NOW, THEREFORE, in consideration of the foregoing, Declarant hereby covenants and agrees as follows:

1. The Property shall, at all times, be occupied and used solely as a personal residence by a Qualified Household, who shall pay an Affordable Rent, as herein defined. “Qualified Household” shall mean an individual or family that qualifies as an extremely low or lower income household based on the AMI, as defined in California Health and Safety Code Section 50053 and accompanying regulations of the California Department of Housing and Community Development (“HCD”), as such law or regulations may hereafter be amended, replaced or renumbered from time-to-time. “Affordable Rent” shall mean the maximum rent for 91 2
“lower income households” as defined in California Health and Safety Code Section 50053(b)(1)(D) and accompanying regulations of HCD, as such law or regulations may hereafter be amended, replaced or renumbered from time-to-time, with allowance for utilities, as such allowance may be established by the County of Orange.

IN WITNESS WHEREOF, this Declaration is executed this __ day of ________, 2025, at________, California.

DECLARANT:

CITY OF ALISO VIEJO, a California municipal
corporation
Date:

By:

City Manager
92 3

EXHIBIT A

LEGAL DESCRIPTION

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ALISO

VIEJO, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

A CONDOMINIUM COMPRISED OF:

PARCEL NO. 1:

UNIT 143 (THE "UNIT") AS SHOWN AND DESCRIBED IN THE PHASE 6

CONDOMINIUM PLAN (TOGETHER WITH ANY AMENDMENTS THERETO, COLLECTIVELY, THE "PLAN") FOR PORTIONS OF LOT 3 OF TRACT NO. 16969 WHICH TRACT IS SHOWN ON THE SUBDIVISION MAP ("MAP") FILED, IN THE CITY OF ALISO VIEJO, COUNTY OF ORANGE, STATE OF CALIFORNIA, IN BOOK 888, AT PAGES 1 TO 20, INCLUSIVE, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE ORANGE COUNTY RECORDER, WHICH PLAN WAS RECORDED ON JUNE 26, 2008, AS INSTRUMENT NO. 2008-307403 AND RE-RECORDED ON MAY 20, 2009 AS INSTRUMENT NO. 2009-253185, BOTH OF OFFICIAL RECORDS OF ORANGE COUNTY ("OFFICIAL RECORDS").

PARCEL NO. 2:

AN UNDIVIDED ONE-FOURTEENTH (1/14TH) FEE SIMPLE INTEREST AS A TENANT- IN-COMMON IN AND TO THE COMMON AREA DESCRIBED IN THE PLAN.

PARCEL NO. 3:

EXCLUSIVE EASEMENTS FOR THE BENEFIT OF THE UNIT APPURTENANT TO PARCEL NOS. 1 AND 2 DESCRIBED ABOVE, FOR PATIO, BALCONY, AIR

CONDITIONING COMPRESSOR PADS AND INTERNAL AND EXTERNAL TELEPHONE

WIRING PURPOSES, AS APPLICABLE, OVER THOSE PORTIONS OF THE

NEIGHBORHOOD PROPERTY SHOWN ON THE PLAN OR AS DESCRIBED IN THE NEIGHBORHOOD DECLARATION.

PARCEL NO. 4:

NONEXCLUSIVE EASEMENTS FOR ACCESS, DRAINAGE, ENCROACHMENT,

MAINTENANCE, REPAIR, AND FOR OTHER PURPOSES, ALL AS MAY BE SHOWN ON

THE MAP AND AS DESCRIBED AND RESERVED FOR THE BENEFIT OF GRANTEE IN

THE MASTER DECLARATION, NEIGHBORHOOD DECLARATION AND THE AVCA DECLARATION.

APN: 934-53-777
93 4

STATE OF CALIFORNIA )

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (seal)
94 City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: Mitzi Ortiz, City Manager
SUBJECT: CITY COUNCIL GOAL AND PRIORITY SETTING REPORT
Recommended Action:

1. Receive and file the City Council Goal and Priority-Setting Workshop Report and Implementation Action Plan from Baker Tilly; and

2. Adopt the following Strategic Goals:
a. Financial Stability. Continue to ensure the City’s financial stability through careful planning and evaluation of revenue and investment opportunities; b. Infrastructure Investment. Maintain, replace, and fund the City’s capital assets through infrastructure investment; and
c. Aliso Viejo Ranch. Develop a plan to establish the Ranch as a prized community asset.

Fiscal Impact:

There is no financial impact on receiving and filing the reports. The cost of the services provided by Baker Tilly Advisory Group, LP (Baker Tilly) was $9,200 and accommodated within the current fiscal year 2024-25 budget.

Background:

Over the past few years, the City has undergone significant staffing changes, including directors, the appointment of a new City Manager, and newly elected Council Members.

As a result of the changes, Staff considered it prudent to obtain the services of Baker Tilly Advisory Group, LP, to facilitate the development of a short-term strategic plan for the City. A strategic plan is a vital tool for cities to ensure that the City Council’s goals and priorities are effectively communicated to employees and the community. This will also include the development of an action plan to align City resources towards achieving Council’s goals.

Discussion:

Over the course of approximately six weeks, Baker Tilly gathered general background information regarding the City’s organizational structure, services, financial outlook, 95

Page 2 of 3 ends

recent accomplishments, and challenges. Baker Tilly conducted one-on-one interviews with each Council Member to identify their individual goals and priorities for the City, as well as to ascertain commonalities among Council as a group. Meetings were also held with the City’s executive staff to aid in the development of potential strategies that can be used to accomplish the goals the Council communicated. The interviews and meetings culminated in a public Council workshop that was held on February 26, 2025, that centered on team building, effective governance, and discussion regarding Baker Tilly’s findings. The workshop was designed to formalize Council’s goals and to prioritize strategies to be implemented by Staff within the next one to two years.

At the workshop, Baker Tilly presented three proposed goals for Council consideration.

Consensus was reached by the City Council on the following three goals:
1) Financial Stability – Continue to ensure the City’s financial stability through careful planning and evaluation of revenue and investment opportunities. 2) Infrastructure Investment – Maintain, replace, and fund the City’s capital assets through infrastructure investment.
3) Aliso Viejo Ranch – Develop a plan to establish the Ranch as a prized community asset.

Once the goals were established, Council reviewed approximately 20 different strategies that would assist in achieving those goals. Council subsequently established the following priorities:
1) Identify and pursue alternative funding opportunities to support key City projects, the Capital Improvement Program, and goals.
2) Monitor and routinely review contracts and agreements to ensure the appropriate delivery of services, alignment with procurement policies and procedures, and to identify potential cost savings.
3) Prepare a master schedule to plan and budget future maintenance needs based on the recently completed asset evaluation.
4) Review expenditures and seek opportunities for cost savings at the Aliso Viejo Ranch.
5) Identify services and programs at the Ranch that will increase community participation.
6) Create a projection to increase cost recovery for the Ranch.

The priorities have been memorialized in the attached Implementation Action Plan which includes the implementation steps to meet each of Council’s priorities. The status of the work plan will be provided to Council on a quarterly basis. 96

Page 3 of 3 ends

Attachments:

1. City Council Goal and Priority-Setting Workshop Report

2. Implementation Action Plan

3. Presentation
97 City of Aliso Viejo

City Council Goal and Priority-Setting
Workshop
February 26, 2025

98 City of Aliso Viejo
City Council Goal and Priority-Setting Workshop
Table of Contents

i
Table of Contents
Introduction ................................................................................................................................................. 1 Objectives ............................................................................................................................................ 1 Agenda ................................................................................................................................................ 1 Participants .......................................................................................................................................... 2 City Council ................................................................................................................................. 2 Executive Staff ............................................................................................................................ 2 Workshop Preparation ......................................................................................................................... 2 Workshop Overview .................................................................................................................................... 4 Opening Comments ............................................................................................................................ 4 Bike Rack ............................................................................................................................................ 4 Icebreaker Exercise ............................................................................................................................. 4 Aliso Viejo Headlines .................................................................................................................. 4 Aliso Viejo Background ....................................................................................................................... 5 Good Governance ............................................................................................................................... 5 Context for Strategic Planning and Goal Setting................................................................................. 6 Establishing Goals ............................................................................................................................... 7 Goals and Priorities ............................................................................................................................. 8 Top Council Priorities .................................................................................................................. 8 Priority Ranking ........................................................................................................................... 9 Wrap-Up and Next Steps .......................................................................................................................... 11 Attachment A – Workshop Presentation ................................................................................................ 12 99 City of Aliso Viejo
City Council Goal and Priority-Setting Workshop
Introduction

1 Introduction
The City of Aliso Viejo City Council held a strategic planning and goal-setting workshop on Wednesday, February 26, 2025, from 4 p.m. to 8 p.m. in the Aliso Viejo City Council Chambers. The workshop provided an opportunity for Councilmembers to learn more about each other, review elements of effective governance, have an informative dialogue with staff regarding development matters, establish priorities for the coming year, and strengthen teamwork amongst themselves and with the City’s executive leadership team. This report contains a summary of the results of the workshop.

Carol Jacobs and Mary Locey, with Baker Tilly, facilitated the workshop.

Objectives
The workshop objectives were as follows:

Agenda

1. Welcome by the Mayor

2. Public comment

3. Comments from the City Manager

4. Agenda review

5. Icebreaker exercise

6. Aliso Viejo background

7. Discussion of what makes for effective councils

8. Introduction and context for priority setting

9. Council and staff reflections

10. Development discussion

11. Proposed goals

12. Establishing priorities and dot voting
Discuss good governance and norms of behavior
Establish City Council goals and priorities
Strengthen teamwork
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2 13. Wrap up and next steps
Participants
City Council

Mayor
Tiffany Ackley
Mayor Pro Tem
Max Duncan

Councilmember
District 3
Richart Hurt
Councilmember
District 5
Mike Munzing
Councilmember
District 1
Tim Zandbergen

Executive Staff
• City Manager Mitzi Ortiz
• City Attorney represented by Hong Dao Nguyen
• City Clerk Janet Martinez
• Finance Director Ann Eifert
• Information Technology Manager Isaac Azziz
• Public Works Director/City Engineer Shaun Pelletier
• Community Development Director Kim So
• Recreation and Community Services Manager Lizzy Mendoza • Police Services Captain Ryan Buhr
Workshop Preparation
In preparation for the workshop, the facilitators and staff performed the listed activities below. The facilitators prepared an agenda, PowerPoint presentation and other materials, and reviewed the workshop plan with the City Manager.
• City Council Interviews. The Mayor and Councilmembers participated in individual interviews to initiate the process.

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3 • Department Director Engagement. A meeting was held with the City’s Department Directors, and each department was asked to complete a survey to aid in the development of strategies to accomplish the City Council's goals.
• Financial Outlook. City staff prepared a financial outlook to provide the City Council with critical financial information to inform decision making.
• Resource Overview. The City presented a snapshot of current resource allocations which identified existing vacancies and available staff resources to implement the strategic plan. 102
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Workshop Overview

4 Workshop Overview
Opening Comments
The workshop began with a welcome by Mayor Ackley, who called the meeting to order and invited comments from the public. City Manager Ortiz then offered some opening comments about why the workshop was important and what she hoped the participants would gain from the discussions. The City Manager turned the session over to the facilitators, who reviewed the workshop agenda, objectives, and ground rules for a successful session.

Bike Rack
Ms. Jacobs explained that items brought up but not discussed today would be added to a bike rack for future attention by the City Manager. The items that were added to the bike rack are listed below. • Consider a volunteer program to get community members involved in their local government. • Identify the potential for a grant writer position.
• Incorporating artificial intelligence (AI) into government operations. • Changing the name of the street to highlight the Ranch’s location. • Evaluate a storm water utility fee to offset the City’s expenses for regulatory compliance.

Icebreaker Exercise
Ms. Jacobs led the group in an icebreaker exercise. The purpose of this activity was to kick off the workshop informally and to learn more about each other. The Councilmembers and staff were asked to think about what they would like to see as a headline about the City of Aliso Viejo in 10 years. A summary of the comments that were shared is provided below.

Aliso Viejo Headlines
• No headline, but a comment. When you do not read anything about your city, there are no scandals.
• Aliso Viejo is a beacon for families.
• Aliso Viejo continues to be the most financially sound city and best managed for the last 10 years running.
• Aliso Viejo has it all! Services to meet residents’ needs and a waiting list for people who want to live here.
• Aliso Viejo is fiscally strong with an In and Out.
• With the projects coming up, we will be in a good position. We need ongoing monitoring and mixed use.
• Aliso Viejo is the most desirable city in Orange County, with entertainment, housing, and good schools.
• Aliso Viejo passes budget with a $10 million surplus. • Aliso Viejo lives up to its motto – live life inspired. • Aliso Viejo residents support the City’s infrastructure goals. • Aliso Viejo is a popular destination for shopping, dining, and recreational programs and activities. • Aliso Viejo residents and businesses continue to thrive, and the city remains in the top 10 safest cities.
• Aliso Viejo is the most vibrant community.
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5 Aliso Viejo Background
Ms. Jacobs provided a brief overview of Aliso Viejo demographics and municipal services as shown below in the two slides from the workshop presentation. Aliso Viejo is a young city that is currently built out with no available land left to develop. As the City has grown, in-house staffing has increased; however, contract services are still highly dependent on. It was also noted that the Orange County Library in Aliso Viejo is currently under renovation.

Good Governance
Using the analogy of being on a sports team, Ms. Jacobs detailed the unique roles of the City of Aliso Viejo team members from the City Council to staff. She noted that when everyone stays in their role, things operate efficiently, and trust and respect are developed. Additionally, she highlighted best practices for an effective council-manager working relationship. The Council and City Manager must practice the “no surprise” rule, which is to say that the City Council needs to trust that the City Manager is addressing their policies, directions, and actions and that the City Manager is providing the City Council with up-to- date and relevant information to make informed decisions. The two slides below were shown during this portion of the workshop.
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6 The Councilmembers were then invited to participate in an interactive poll to learn what they think describes effective governance and ineffective governance. Using their cell phones , each Councilmember entered up to three words or short definitions to the following two questions:

Context for Strategic Planning and Goal Setting
Ms. Jacobs explained that strategic planning is normally undertaken to establish goals and outcomes for a three-, five-, or ten-year period and includes identifying organizational vision and mission statements What makes for effective governance? What makes for ineffective governance? 105
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7 and values in addition to the broad multi-year goals. However, the purpose of the workshop was to set goals and priorities focused on a one-year period.

Due to the short time frame to achieve the goals, the large initiatives currently underway, and the limited City resources, fewer goals and strategies were developed for the Council’s consideration during the workshop.

Ms. Jacobs shared information on recent accomplishments, initiatives underway, opportunities and one challenge. Baker Tilly discovered this information during interviews with Councilmembers and the meeting with the City’s executive team as shown below.

Recent Accomplishments Initiatives Currently Underway
• Hiring a new City Manager
• Enacted Council term and contribution limits
• Big developments on the horizon for the city
• Changed to City Council Districts for
elections
• Certified Housing Element
• Community Development is 100% paperless
and online
• Information technology is up to date with
infrastructure and cybersecurity
• New programming at the Aliso Viejo Ranch
• Received approximately $1.7 million in grants
• Successful cannabis store closures
• Analyzing the organization and reviewing
contracts/consultant services
• Implementing an online budget book for
easier reading/viewing
• Installing bike lane improvements
• Preparing the 2025-26 budget to include a
five-year forecast
• Reviewing City utility expenditures for
efficiency and cost savings
• Preparing a neighborhood traffic calming
program and traffic signal synchronization
program
• Updating administrative policies
• Upgrading data center equipment

Key Opportunities Key Challenge
• Argonaut and Freedom Lane condo
complexes (property tax)
• Expanded recreational partnerships with
HOAs (community asset)
• Establish development impact fees (revenue)
• Re-envisioning uses of the Ranch
(community asset)
• The Commons shopping center remodel
(sales tax)
• Update of the Planning Master Fee Schedule
(revenue)
• Limited revenue sources

Ms. Jacobs then provided a brief overview of the City’s finances with data received from the Finance Director which showed projections from June 2024.

Establishing Goals
Ms. Jacobs presented three proposed goals and goal statements to the Council for consideration. The goals were developed from the major themes that arose in the interviews with the Councilmembers. Goal statements were composed to ensure understanding of the goal.

The City Council reviewed and discussed the goals and modified the goal statements as shown below. 106
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8 Goals and Priorities
As part of the preparation for the goal and priority setting workshop, City departments submitted proposed projects and programs for Council consideration that align with the proposed goals. These strategies were presented to the City Council at the workshop.

Following an opportunity to ask questions and seek clarification about the proposed strategies, Councilmembers conducted a “dot” voting exercise to rank the proposed strategies for staff to focus on over the next year. Each Councilmember was given four sticker dots and asked to place one dot on their top four strategies. See Tables 1 through 3 for the complete list of strategies and the results of the dot voting exercise.

Top Council Priorities
Based on the dot voting exercise, the top City Council priorities are:

Financial Stability. Continue to ensure the City's financial stability through careful planning and evaluation of revenue and investment opportunities.

Infrastructure Investment. Maintain, replace, and fund the City's capital assets through infrastructure investment.

Aliso Viejo Ranch. Develop a plan to estalish the Ranch as a prized community asset. 107
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9 Priority Ranking
Strategies receiving a majority (two or more) of dots make up the City Council’s top priorities for completion this year. Strategies receiving one or zero dots are important for staff to address as resources permit. These strategies should remain in focus should there be a significant change such as securing funding, imposed regulations, or another situation that requires the item(s) to move up in priority. Should the Council determine that an adjustment to its priorities is necessary, it is a best practice to review the established priorities and determine what can be postponed for staff to pivot and work on something new.

Table 1. Goal A. Financial Stability Ranking
Strategies
Dots
Received
Priority
Ranking

1. Monitor and routinely review contracts and agreements to ensure the appropriate delivery of services, alignment with procurement policies and procedures, and to identify potential cost savings. 3 2

2. Establish a development impact fee and evaluate opportunities for the use of the fees collected. 0 TBD

3. Identify and pursue alternative funding opportunities to support key City projects, Capital Improvement Program projects and goals. 5 1

4. Review and update the City’s Master Fee Schedule to ensure fees align with the cost of services provided. 1 TBD

5. Evaluate and calculate the cost of creating a storm water utility fee. 1 TBD

Identify and pursue alternative funding opportunities to support key City projects, the Capital Improvement Program, and goals.

Monitor and routinely review contracts and agreements to ensure the appropriate delivery of services, alignment with procurement policies and procedures, and to identify potential cost savings.

Prepare a master schedule to plan and budget future maintenance needs based on the recently completed asset evaluation.

Review expenditures and seek opportunities for cost savings at the Aliso Viejo Ranch.

Identify services and programs at the Ranch that will increase community participation.

Create a projection to increase cost recovery for the Ranch. 108
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10 Table 2. Goal B. Infrastructure Investment
Strategies
Dots
Received
Priority
Ranking

1. Prepare a master schedule to plan and budget future maintenance and replacement needs based on the recently completed asset evaluation.
2 3

2. Complete an inventory of City equipment and create a schedule/plan for the replacement and/or disposal/sale of items not in use.
0 TBD

3. Proactively identify and pursue grant/alternative funding opportunities that align with capital projects to maintain the City’s infrastructure (roads, sidewalks, curbs, streetlights, traffic signals). 1 TBD

4. Prioritize infrastructure maintenance through the Capital Improvement Program (CIP) budget and forecasting process. 0 TBD

5. Upgrade traffic signal equipment to meet technological advances. 0 TBD

6. Align storm water and water quality projects to meet regulatory changes. 0 TBD

Table 3. Goal C. Aliso Viejo Ranch
Strategies
Dots
Received
Priority
Ranking

1. Review expenditures and seek opportunities for cost savings. 2 4

2. Identify services/programs that will increase community participation. 2 5

3. Increase the digital presence of the facility through a variety of platforms. 0 TBD

4. Evaluate existing events to determine their effectiveness in attracting attendance and generating revenue. 1 TBD

5. Seek areas of improvement or opportunities to make events/rentals more cost neutral. 0 TBD

6. Create a projection to increase cost recovery. 2 6

7. Review ongoing maintenance operations to ensure high quality at reasonable costs. 0 TBD

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Wrap-Up and Next Steps

11 Wrap-Up and Next Steps
To wrap up, Ms. Jacobs explained that Baker Tilly would prepare this summary report. The City Manager will build out these priorities into the forthcoming budget and staff workplan. The participants were invited to complete a workshop evaluation in which the responses are summarized in the attachment to this report.

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Attachment A – Workshop Presentation

12 Attachment A – Workshop Presentation
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1 Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2024 Baker Tilly US, LLP.

City of Aliso ViejoCity Council Strategic Planning and Goal Setting WorkshopFebruary 26, 2025 | 4:00 pm 2Welcome by Mayor AckleyMayor Tiffany AckleyMayorPro TemMax DuncanCouncil Member District 5Mike MunzingCouncil MemberDistrict 3 Richard HurtCouncil Member District 1Tim Zandbergen 1 2
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2 Public Comment
4City Manager CommentsCity ManagerMitzi Ortiz
3 4
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3 5Agenda Review• Review today’s objectives• Icebreaker exercise• Aliso Viejo background• What makes for effective councils• Introduction and context for strategic planning and goal setting• Reflections• Development Discussion• Review proposed goals and establish priorities• Wrap up and next steps 6Today’s ObjectivesDiscuss good governance andnorms of behavior Establish City Council goals and priorities
Strengthen teamwork
5 6
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4 7Workshop Ground Rules
Listen to understand each other’s point of view
Seek consensus
Assume good intent
Speak upif we needa course correction
Stay focused
8Bike Rack• Time management tool• Items to discuss later 7 8
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5 9
Icebreaker ActivityWhat headline would you liketo read about Aliso Viejo in 10 years?Headline Background9
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6 11Demographics
2001Incorporated as a general law City50,068Estimated population 1stCalifornia planned community37.9Median age2ndSafest city(2024)131,708Median household incomeSource: Aliso Viejo FY 2024-25 Adopted Annual Budget 12Municipal Services
“In-house” StaffContracted Services
•Police•Building Official•Code enforcement•Legal services•Street maintenance•Street sweeping•Trash removal•Fire•Orange CountyLibrary SystemOther ServicesSource: Aliso Viejo FY 2024-25 Adopted Annual Budget•Administration•Community Services & Recreation•Finance•Planning•Public Works 11 12
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7 What makes for effective councils?
14Effective Governing is a Team SportTogetherWorkWeYou can be a solid Council member and a team playerRequires clear roles, cooperation, persuasion, compromise, anda commitmentto relationships13 14 118
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8 15Everyone Has a Role to PlayMayor presides overthe meetings Council sets goals and policies
City Manager implements goals/policesand directs staff
City Attorney provideslegal advice
City staffdelivers services per established policies
“Exceptional [governing bodies] have clear roles and responsibilities that are understood and adhered to.”Source: Institute for Local Government 16Effective Council – Manager Teamwork•Focus on policy and do not get intothe weeds •Ask questions in advance of Council meetings to get as many answeredas possible•Give the City Manager a heads up; practice the “no surprise” rule•Refrain from directing staff,even informally•Create a “no blame” culture;bring concerns to the City Manager privately, do not criticize staff in public. •Respect City Manager’s roleas chief executive•Be clear and directwith the Council•Translate Council policy into action, budgets, and operations•Provide heads up and practicethe “no surprise” rule•Communicatewith all membersof the Council equally•Ensure that staff provide options,clear analysis, and recommendations to Council •Work to help the Council seethe “big picture” includingimpacts of policy positions•Proactivelyaddress Council’s needs and requestsCity CouncilCity ManagerBest practices based on Institute for Local Government, League of California Cities, International City/County Management Association 15 16
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9 17Governance
Log in: menti.comUse code: 8946 0621
18Effective v. Ineffective Governance•Respectcouncil-manager formof government•Accept the outcome of a majority vote•Ability to make unpopularbut necessary decisions•Disagree respectfully•Being trustworthy; doing what you say you will do and doing it transparently•Engage with the publicin productive ways•Personal attacks•Dominatediscussions•Purposely being uncooperative•Attempt to embarrasseach other•Despite majority vote, continue to speak against vote/people who voted•Stackthe audience•View colleagues as enemiesor competitorsEffective GovernanceIneffective Governance17 18 120
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10 Context for Strategic Planning and Goal Setting
20Strategic Plan FrameworkWORKPLANBROAD, MULTI-YEARSTRATEGIC GOALSGOALSSTRATEGIESVISION, MISSION, AND VALUESStrategy Strategy 19 20
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11 21Context for Priority SettingDon’t fill up the bucket with so many small rocks there isn’t room for the big onesPut the big rocksin firstThen, add the small rocks where there is roomSource: The 7 Habits of Highly Effective Peopleby Stephen R. Covey Reflections21
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12 23Recent AccomplishmentsCity Council mentioned: • Hiring a new city manager • Excited to establish goals and have a plan • Enacted Council term and contribution limits • Big developments on the horizon • 2024 election started the change to Council Districts 24Recent AccomplishmentsExecutive Team mentioned: • Balanced budget with CIP reserves• Certified Housing Element• Community Development is 100% paperless and online• Developing risk management evaluation process• Information technology up to date with infrastructureand cybersecurity• New programming at the Ranch• City received approximately $1.7 million in grants• Successful cannabis store closures 23 24
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13 25Key Challenge•Limited revenue sources
26Key Opportunities
• Argonaut and Freedom Lane condo complexes (property tax)• Expanded recreational partnerships with HOAs (community asset)• Establish development impact fees (revenue)• Reenvisioning uses of the Ranch (community asset)• The Commons shopping center remodel (sales tax)• Update of the Planning Master Fee Schedule (revenue) 25 26
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14 27Initiatives Currently Underway• Analyzing the organization and reviewing contracts/consultant services• Implementing an online budget book for easier reading/viewing• Installing bike lane improvements• Preparing the 2025-26 budget to include a five-year forecast• Reviewing City utility expenditures for efficiency and cost savings• Preparing a neighborhood traffic calming programand traffic signal synchronization program• Updating administrative policies• Upgrading data center equipment 28How Management Typically Allocates Their Time85%5%5%5%Day-to-day delivery of municipal servicesUnforeseen challengesNew initiativesStrategic improvements and trainingBaker Tilly estimate for any local government based on experience. 27 28
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15 29Staff at a Glance29.51
• The City has 29.5 FTEstaff positions for FY 2024-25Total Staff •Oneposition is currently vacantVacancies
•Oneposition is available to assist with special projectsAvailable Staff1 The City Manager has little time to work on special projects or Council initiativesin addition to herongoing day-to-day responsibilities. 30General Fund Resources• Total Revenue Growth: 0-3%• Property Tax: 2-4%• Sales Tax: 2-3%• TOT: Flat• Franchise Fees: Flat$0.0$5.0$10.0$15.0$20.0$25.0$30.0$35.0 FY 19-20Actual FY 20-21Actual FY 21-22Actual FY 22-23Actual FY 23-24Actual FY 24-25Budget FY 25-26Forecast FY 26-27Forecast FY 27-28Forecast FY 28-29ForecastMillionsRevenue ForecastProperty TaxSales TaxTOTFranchise FeesTotal ResourcesRanch Opening2021ARPA $2.8 MHunt & Sons *Projections provided in June 2024Sources: Property Tax – HDL Coren & Cone, February 2024Sales Tax – HDL Companies, January 2024, FinanceTOT – FinanceFranchise Fees - Finance 29 30
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16 31General Fund Revenue and Expenditures*Projections provided in June 2024$- $-$2.5 $2.5 $3.1 $4.3 $37.9 $38.5 $36.0 $33.4 $30.4 $26.1 $- $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0FY 23-24ActualsFY 24-25Mid-YearEst.FY 25-26ForecastFY 26-27ForecastFY 27-28ForecastFY 28-29ForecastFund Balance(In Millions)ReservesFund Balance$27.1 $28.2 $26.8 $27.3 $28.0 $28.7 $29.5 $23.2 $24.7 $26.2 $29.7 $30.5 $31.8 $33.8 $15.0 $20.0 $25.0 $30.0 $35.0 FY 22-23ActualsFY 23-24ActualsFY 24-25Mid-YearEst.FY 25-26ForecastFY 26-27ForecastFY 27-28ForecastFY 28-29ForecastRevenues & Expenditures(In Millions)ResourcesAppropriations Meal Break31
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17 Development Discussion
34Town Center
Town Center should be a thriving,family-friendly place for the community.Major challenge – 25 ownersof buildings and parking lots•Past City effort for new design concept not implemented by owners(changes require 2/3 ownership approval)•Owners focused on occupancy regardless of tenant use•City cannot control chosen tenants•What is the new face of retail space? 33 34
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18 35Development Initiatives• Placing concept review items on Council meeting agendas• Preparing to conduct a comprehensive update of the Zoning Code • Promoting a local business-of-the-month via social media• Showcasing Aliso Viejo as a boutique, family-friendly and safe community• Private redevelopment of commercial spaces into mixed use Proposed Goals35
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19 37Proposed GoalsA.Financial stability. Ensure the City’s financial stabilitythrough careful planning and optimizing revenue andinvestment opportunities.B.Infrastructure investment. Maintain, replace, and fundthe City’s capital assets through infrastructure investment.C.Aliso Viejo Ranch.Develop a plan to increase cost recoveryand establish the Ranch as a prized community asset. 38ConsensusAnything to change?Is anything missing?
37 38
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20 Proposed Strategies
40Goal A. Financial stability1. Monitor and routinely review contracts and agreements to ensurethe appropriate delivery of services, alignment with procurement policiesand procedures, and to identify potential cost savings.2. Establish a development impact fee and evaluate opportunitiesfor the use of the fees collected.3. Identify and pursue alternative funding opportunitiesto support key City projects and goals (grants, partnerships).4. Review and update the City’s Master Fee Scheduleto ensure fees align with the cost of services provided.5. Evaluate the creation of a storm water utility fee. 39 40
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21 41Goal B. Infrastructure investment1. Prepare a master schedule to plan and budget future maintenance and replacement needs based on the recently completed asset evaluation.2. Complete an inventory of City equipment and create a schedule/planfor replacement and/or disposal/sale of items not in use.3. Proactively identify and pursue grant/alternative funding opportunitiesthat align with capital projects to maintain the City’s infrastructure(roads, sidewalks, curbs, streetlights, traffic signals).4. Prioritize infrastructure maintenance through the Capital ImprovementProgram (CIP) budget and forecasting process.5. Upgrade traffic signal equipment to meet technological advances.6. Align storm water and water quality projects to meet regulatory changes. 42Goal C. Aliso Viejo RanchGold Coast Farm•Lease’s space (expires in 2030)•Tenant has the right to conduct events on its space; welcomes volunteersand public education•Revenue generated is passedthrough the City (City retains10% of revenue collected)•The City does not pay for the farmor farm operationsThe Ranch•Preservation of the parcel’shistoric significance and restorationof historic buildings•Multiple indoor and outdoor rental spaces for events, meetings, workshops, etc.•Large (100+) private rentals limitedto Friday, Saturday, and Sunday•Fees established for resident and non-resident; based on use•30-year bond, $12.3 million, $0.7 million annual debt serviceApproved as a community-focused and historical preservation location that provides educational opportunities through classes and workshops with spaces for rentals. 41 42 132
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22 43Goal C. Aliso Viejo Ranch• All programs are open to residents and non-residents.Normal uses/activities:• City recreational classes• Summer and day camps• Facility rentals• Free educational lectures/workshops• American Red Cross Blood Drive• Mobile library visits• Tours• Fruit/vegetable donationsto South County OutreachDevelop a plan to increase cost recovery and establish the Ranchas a prized community asset. 44Goal C. Aliso Viejo RanchFY 2024-25as of 1/31/2025FY 2023-24ActualRevenue Source$224,947$523,836Facility rentals21,79067,191Other income4,3753,976Program revenue104,572608,509Contract classes14,550129,795City camp12,8399,381Refunds156,222253,278Farm revenue2$519,295$1,595,966Total1Summer programs account for most of the revenue earned in these areas.2All farm revenue is collected by the City. The City retains 10% plus the cost of utilities and miscellaneous maintenance performed.FY 2024-25as of 1/31/2025FY 2023-24ActualExpenditure Source$452,571$862,689Salaries/benefits69,88485,737Technology248,846432,705Instructor/camp122,428257,236Building/grounds46,04189,823Advertising/promotions133,758229,491Farm29,01077,217Other/misc.1,102,5382,034,898Subtotal459,425655,974Debt Service$1,561,963$2,690,872Total 43 44
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23 45Goal C. Aliso Viejo Ranch1. Review expenditures and seek opportunities for cost savings.2. Identify services/programs that will increase community participation. 3. Increase the digital presence of the facility through a variety of platforms.4. Evaluate existing events to determine their effectivenessin attracting attendance and generating revenue.5. Seek areas of improvement or opportunitiesto make events/rentals more cost neutral.6. Create a projection to increase cost recovery.7. Review ongoing maintenance operationsto ensure high quality at reasonable costs. 46•Anything missing?•Anything to change?Reflection45
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24 Establishing Priorities
48•Fourdots each for your preferred strategies•One dot per strategy•Strategies with the most dots will establish prioritiesDot Voting47 48 135
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25 49ConsensusAnything to change?Is anything missing?
50 • Baker Tilly will preparea workshop report• Staff to build Council direction into workplans and budgetWrap Up49 50 136
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26 Closing Comments
Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2024 Baker Tilly US, LLP.Carol JacobsMANAGING DIRECTORP: +1 (949) 809-5588E: [email protected] LoceyCONSULTING MANAGERP: +1 (714) 809-5589E: [email protected] you Workshop Survey51
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Making the Most of the Implementation Action Plan
Baker Tilly has developed this draft Implementation Action Plan to assist the City of Aliso Viejo with the phasing and scheduling of six recommendations in the project report. That report sets forth the analysis leading to each recommendation. The work involved in implementing the recommendations will need to be integrated into the other work of the departments and divisions tasked with their completion, along with appropriate assignments of responsibility and with identification of specific planned completion dates. The draft Action Plan begins that process with guidance about a recommended priority assignment. Priority 1 recommendations are those that the City Council identified as the most important to accomplish without delay. Priority 2 recommendations received less than a majority of the votes and have less importance in the near term or have an added element of complication to complete or require a significant amount of resources (perhaps internal and external) to assist with completion. Priority 3 recommendations received no votes and are the least urgent to complete, either because they require action by a third party over which the City of Aliso Viejo has no direct control, or due to complexity, or their relative importance to city-wide goals.

We suggest that you use this document to prepare a final Action Plan for Aliso Viejo. In doing so, the management team will need to identify specific target dates for completing implementation activities associated with each recommendation. Additionally, you may want to modify the described activities for implementing an individual recommendation based on internal knowledge of what will be required for completion or adjust the assignment of responsibility based on pending or future workload or other considerations. Where a draft task calls for an event to occur “regularly” or with a preset frequency (e.g., quarterly, monthly), you’ll want to ensure that your implementing procedure or policy is written to accomplish that objective. The prudent implementation of most recommendations will require “circling back” after the work of implementation has begun to fine-tune the work or the milestones based on experience. This step is not explicitly called out for each recommendation; however, assessing the progress of implementation (via “circling back”) should be a part of your normal management system. We would be happy to set up a consultation with you to support the conversion of this draft into the final Action Plan you can use to manage implementation.

To turn this draft into the Action Plan that is used to manage implementation, replace the column titled “Priority” with actual completion dates. Target dates can be specific (e.g., September 1) or by month or quarter (e.g., 3Q 2025), as appropriate to the individual action.

All of the work to implement the strategies is in addition to the normal work of involved City staff. Baker Tilly has staff associates who are experienced in implementing many of the actions identified in this draft Action Plan. We welcome the opportunity to assist you in doing so, and in any case, we remain available to consult with you in whatever way we can be helpful. Please do not hesitate to contact Carol Jacobs at 949-809-5588 if we can be of assistance. Carol can be reached by email at [email protected].

The discipline of project planning is basic to the successful execution of the work ahead. We hope that you find the draft Implementation Action Plan useful in that regard. 139
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1 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
Goal A: Financial Stability
1 Identify and pursue alternative funding opportunities to support key City projects, Capital Improvement Program projects and goals.  Research potential funding sources such as federal, state, county and public and private partnerships
 Evaluate eligibility based on the criteria for each grant to ensure the projects meet the grant requirements
 Prepare grant application and ensure all the required documentation and information are included
 Engage stakeholders to include affected departments and legislative partners
 Monitor and review the progress of funding applications and adjust based on feedback
 Implement grant and ensure proper accounting of grant funds and reporting timelines
 Implement a centralized grant management system.
 Update Investment Policy
1 IT is responsible
for implementing
grant
management
system
All Departments
will actively
pursue grant
opportunities and
document
accordingly
Finance will
update the
Investment Policy

1Priority 1: Important to accomplish without delay and/or easy to accomplish.

Priority 2: Second tier of importance to accomplish and/or may involve some complexity or time to complete.

Priority 3: Least urgent to complete and/or may take longer to set up or to execute. 2To establish clear accountability, there should be a single manager assigned responsibility for completing implementation of each recommendation. Where more than one manager is identified in this column, responsibility should be clarified when the Final Action Plan is prepared. 140
City of Aliso Viejo
Implementation Action Plan Baker Tilly
2 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
2 Monitor and routinely review contracts and agreements to ensure the appropriate delivery of services, alignment with procurement policies and procedures, and to identify potential cost savings.  Departments to review contract terms and conditions before expiration and subject to renewal
 Conduct spot checks to ensure policy compliance and quality control
 Engage stakeholders who manage contracts to gather input for the review of contracts
 Communicate issues regarding compliance with agreements  Identify potential cost savings and contract performance  Monitor and document progress of contract compliance
 Monitor contract expiration dates through Laserfiche
 Review and update Purchasing Policy as necessary
1 Finance
Goal B: Infrastructure Investment
3 Prepare a master schedule to plan and budget future maintenance and replacement needs based on the recently completed asset evaluation.
 Review asset evaluation report and identify priorities  Develop a maintenance and replacement plan
 Estimate costs with inflationary factors for future years  Create an annual budget based on resources and grant
availability
 Complete annual projects based on the budget
2 Public Works
Goal C: Aliso Viejo Ranch
4 Review expenditures and seek opportunities for cost savings.  Conduct a review of expenditures for opportunities for cost savings
 Analyze spending patterns and areas of high costs
 Evaluate contracts and agreements for renegotiation or termination of non-essential services
 Implement cost control measures
 Identify alternative funding sources
 Monitor progress
2 Recreation &
Community
Services
141
City of Aliso Viejo
Implementation Action Plan Baker Tilly
3 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
5 Identify services/programs that will increase community participation.
 Conduct a community survey to identify their interests  Analyze survey results
 Engage stakeholders to gain support for new programs and initiatives
 Identify community partners
 Develop program proposals and pilot programs to evaluate community interest
 Promote programs
2 Recreation &
Community
Services
6 Create a financial projection to increase cost recovery.  Gather financial data on the Ranch’s revenue and expenditures  Analyze current revenue and expenditures
 Develop financial projections
2 Finance
STRATEGIES WITH LESS THAN 3 VOTES TBD
Fiscal Stability
Review and update the City’s Master Fee Schedule to ensure fees align with the cost of services provided.
 Conduct a cost analysis
 Benchmark against other cities
 Engage all departments to ensure all costs and fees are captured
 Draft proposed changes for Council review and approval  Implement changes as authorized by the Council
Community
Development
Evaluate and calculate the cost of creating a storm water utility fee.  Review current method of funding storm water improvements  Develop long-term plan for funding maintenance and
improvements of the storm water system
Public Works
142
City of Aliso Viejo
Implementation Action Plan Baker Tilly
4 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
Establish a development impact fee and evaluate opportunities for the use of the fees collected.
 Conduct a needs assessment
 Develop a fee structure
 Legal review to ensure compliance
 Draft proposed changes for Council review and approval  Implement fee collection
 Allocate and use fees in accordance with the needs assessment  Monitor and review fees collected to ensure compliance with the law
Public Works
Infrastructure Investment
Complete an inventory of City equipment and create a
schedule/plan for the replacement and/or disposal/sale of items not in use.
 Conduct an initial inventory of all city equipment under the city’s capital asset threshold.
 Evaluate condition and estimated useful life of equipment  Identify replacement needs and timing
 Develop a replacement schedule
 Consider internal service fund for replacement of assets  Plan for disposal, sale and replacement on an annual basis  Keep asset list up to date
Public Works
143
City of Aliso Viejo
Implementation Action Plan Baker Tilly
5 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
Proactively identify and pursue grant/alternative funding opportunities that align with capital projects to maintain the City’s infrastructure (roads, sidewalks, curbs, streetlights, traffic signals).  Research potential funding sources such as federal, state, county and public and private partnerships
 Evaluate eligibility based on the criteria for each grant to ensure the projects meet the grant requirements
 Develop a comprehensive funding strategy that aligns with the City’s goals and priorities. Include a timeline, key milestones and responsible parties
 Prepare grant application and ensure all the required documentation and information are included
 Engage stakeholders to include affected departments and legislative partners
 Monitor and review the progress of funding applications and adjust based on feedback
 Implement grant and ensure proper accounting of grant funds and reporting timelines
Public Works
Prioritize infrastructure maintenance through the Capital Improvement Program (CIP) budget and forecasting process.  Conduct a needs assessment
 Develop a prioritization framework
 Prepare a draft CIP with funding sources
 Review and adjust as needed
Public Works
Finance
Upgrade traffic signal equipment to meet technological advances.  Conduct a needs assessment  Research technological advances
 Develop an upgrade plan
 Secure funding
 Implement upgrades
Public Works
144
City of Aliso Viejo
Implementation Action Plan Baker Tilly
6 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
Align storm water and water quality projects to meet regulatory changes.
 Review regulatory requirements
 Develop a gap analysis to determine if there are any gaps in meeting regulations
 Develop a compliance plan if necessary
 Secure funding
 Implement changes
Public Works
Aliso Viejo Ranch
Increase the digital presence of the facility through a variety of platforms.
 Assess current digital presence including website, social media and other platforms
 Identify target audience
 Develop a content strategy
 Utilize social media platforms
 Optimize website
 Leverage email marketing
 Monitor and analyze performance
Recreation &
Community
Services
Government
Services
Evaluate existing events to determine their effectiveness in attracting attendance and generating revenue.
 Gather data on attendance and revenue and expenses for each event
 Analyze attendance trends for high and low attendance events  Conduct surveys to gather feedback on experience
 Engage organizers, community members and sponsors to build support
 Identify areas for improvement
 Develop an action plan
 Monitor and adjust
Recreation &
Community
Services
145
City of Aliso Viejo
Implementation Action Plan Baker Tilly
7 Rec
No. Recommendation Implementation Steps Priority1
Person
Responsible2 Comments
Seek areas of improvement or opportunities to make
events/rentals more cost neutral.
 Conduct cost analysis
 Review pricing strategies
 Optimize resource allocation
 Negotiate vendor contracts
 Monitor and review
Recreation &
Community
Services
Review ongoing maintenance operations to ensure high quality at reasonable costs.
 Assess condition and maintenance of all buildings and equipment at the Ranch
 Develop a maintenance schedule for all buildings and equipment  Implement a preventive maintenance program
 Evaluate the cost effectiveness of providing services in-house or contracting out services
 Monitor and adjust
Public Works
146
City Council Goal and
Priority Setting Report
May 21, 2025
147
Background
Preparation
• Agreement for workshop
facilitation services with Baker
Tilly Advisory Group
• 1 on 1 Interviews with Council
• Meetings with Executive Staff
• Workshop held on February 26,
2025
Objectives
• Discuss Good Governance
• Establish City Council Goals and
Priorities
• Strengthen Teamwork
2148
Goals

1. Financial stability. Continue to ensure the City’s financial stability through careful planning and evaluation of revenue and investment opportunities.

2. Infrastructure investment. Maintain, replace, and fund the City’s capital assets through infrastructure investment.

3. Aliso Viejo Ranch. Develop a plan to establish the Ranch as a prized community asset.
3149
Priorities
Goal 1 – Financial Stability
1) Identify and pursue alternative funding opportunities to support key City projects, the Capital Improvement Program, and goals. 2) Monitor and routinely review contracts and agreements to ensure the appropriate delivery of services, alignment with procurement policies and procedures, and to identify potential cost savings.

Goal 2 – Infrastructure Investment
3) Prepare a master schedule to plan and budget future maintenance needs based on the recently completed asset evaluation. 4150
Priorities
Goal 3 – Aliso Viejo Ranch
4) Review expenditures and seek opportunities for cost savings at the Aliso Viejo Ranch.
5) Identify services and programs at the Ranch that will increase community participation.
6) Create a projection to increase cost recovery for the Ranch. 5151
Implementation Plan
• Steps include:
• Implement centralized grant monitoring system
• Review contracts and agreements at expiration and/or renewal to identify cost savings
• Review asset evaluation and develop maintenance and replacement plan
• Conduct review of revenue and expenditures at AV Ranch • Conduct community survey for recreation programs
• Provide quarterly status updates
6152
Additional Strategies
12 additional strategies received less than 3 votes and will be analyzed for potential implementation
7 • Master Fee Schedule
• Stormwater Utility Fee
• Development impact fee
• Equipment management
• Grant funding for CIP
• Infrastructure Maintenance
• Traffic Signal Upgrades
• Stormwater/Water Quality Projects
• Increase social media presence
• Evaluate events
• Cost neutrality for events/rentals
• AV Ranch maintenance
153
Recommended Action

1. Receive and file the City Council Goal and Priority-Setting Workshop Report and Implementation Action Plan from Baker Tilly; and

2. Adopt the following Strategic Goals:
a. Financial stability. Continue to ensure the City’s financial stability through careful planning and evaluation of revenue and investment opportunities.
b. Infrastructure investment. Maintain, replace, and fund the City’s capital assets through infrastructure investment.
c. Aliso Viejo Ranch. Develop a plan to establish the Ranch as a prized community asset.
8154
City of Aliso Viejo

AGENDA ITEM
DATE: May 21, 2025
TO: Mayor and City Council
FROM: Ann Eifert, Director of Financial Services
SUBJECT: PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2025-26 Recommended Actions:

1. Review the proposed Fiscal Year (FY) 2025-26 Annual Budget; and

2. Provide any additional direction to staff regarding the proposed FY 2025-26 Budget.

Fiscal Impact:

The proposed FY 2025-26 budget includes appropriations for programs and projects necessary to provide essential services to the community. General Fund revenues are estimated to total $26.8 million. Staff is proposing a balanced and prudent General Fund operating budget totaling approximately $26.8 million and $0.8 million for the Capital Improvement Plan (CIP).

A General Fund operating surplus of approximately $40,000 is projected with General Fund reserves needed to fund $0.8 million in capital improvements, resulting in a net decrease to fund balance in the amount of $0.7 million. The estimated year-end General Fund balance will decrease by approximately 1.8% to $38.4 million.

Resources 26,835,800$
Appropriations (26,795,663)
Operating Surplus (Deficit) 40,137$
Estimated Year-End 40,137$
Capital Improvement 760,000
Use of Reserves (760,000)
Estimated Beginning Fund Balance 39,109,079$
Estimated Year-End Fund Balance 38,389,216$
Estimated Change in Fund Balance (719,863)$
% Change in Fund Balance -1.8%
FY 2025-26 General Fund
Proposed Budget
155

Page 2 of 6 ends

In addition to the General Fund, the City uses “Special Revenue Funds” to fund various City expenditures. Special Revenue Funds are typically restricted funds, such as Gas Tax, SB 1, Measure M, Federal Grants, and Other Grants. These funds can only be used for specific purposes. Revenue and appropriations for all Special Revenue Funds for FY 2025-26 are approximately $9.5 million and $10.9 million, respectively.

At the end of FY 2025-26 operations, the estimated fund balance for all City funds will be approximately $45.2 million.

Background:

On April 2, 2025, a City Council study session was held to discuss the FY 2025-26 draft budget. The study session provided the Council with initial revenue and expenditure estimates, including cost-of-living adjustments for employees and capital improvement projects. The draft budget incorporated budget reductions, such as freezing of a motor officer position, converting a full-time Emergency Management Coordinator to part-time, and decreases in professional service contracts and supplies.

Discussion:

General Fund Revenues
Revenue forecasts for FY 2025-26 were prepared using estimates and projections provided by the State, other agencies, and City consultants. General Fund resources are estimated to total $26.8 million. Table 1 below provides a summary of General Fund resources compared to the current year and FY 2023-24.

Table 1: General Fund Resources
General Fund Resources
FY 2023-24
Actuals
FY 2024-25
Adopted
Budget
FY 2024-25
Year-End
Estimates
FY 2025-26
Proposed
Budget
Property Tax 9,911,102$ 10,179,100$ 10,179,000$ 10,319,100$ Sales Tax 8,359,623 8,900,000 8,900,000 8,520,000 TOT 1,570,575 1,600,000 1,594,088 1,600,000 Franchise Fees 1,793,611 1,661,670 1,672,525 1,636,000 Recreation 1,593,376 1,685,500 1,440,000 1,560,000 Building & Planning 1,240,630 1,100,000 1,250,000 1,085,000 Fines & Forfeitures 296,430 185,000 246,595 210,000 Investment Earnings 708,216 495,000 800,000 850,000 Other 2,700,363 944,049 944,049 1,055,700 Total Resources 28,173,926$ 26,750,319$ 27,026,257$ 26,835,800$ 156

Page 3 of 6 ends

The City receives 82% of its General Fund revenue from taxes. This includes property tax, sales tax, transient occupancy tax (TOT), and franchise fees. Property tax is estimated at $10.3 million and is projected to remain relatively flat compared to the current year. Although Proposition 13 allows for a maximum of 2% increase annually in a property’s assessed value, the additional revenue gained from the annual adjustment is offset by potential losses from valuation appeals and lower transfer taxes due to a slowing housing market from higher interest rates.

Sales tax is conservatively estimated at $8.5 million, a decrease of $0.4 million or 4% from the current year and at this time does not include any changes or growth with the City’s tax sharing agreements. According to the Conference Board, the consumer confidence index has declined for the fifth consecutive month, and the U.S. Department of Commerce recently reported a decrease in GDP. In addition, continued high rates of inflation and changes in economic policy regarding tariffs have sparked fears of a recession and the lower sales tax estimates reflect the economic uncertainty.

TOT and franchise fees remain consistent year after year at approximately $1.6 million.

The City has two hotels and therefore any significant growth is not anticipated. Franchise fees from the City’s utilities and waste hauler are expected to increase slightly, however, these increases are offset by decreases in cable fees and the potential loss of approximately $50,000 annually from the County as a result of a new Waste Disposal Agreement, which is currently being negotiated.

Other revenue sources include recreation fees, building and planning, traffic and parking fines, investments earnings, and net income from the Aliso Viejo Center. Recreation fees total approximately $1.6 million and include facility rentals at the Ranch, classes, and camps. Although the current year saw a decline in larger events hosted by non-residents, such as weddings, FY 2025-26 estimates anticipate a return to FY 2023-24 levels through additional marketing efforts and rental options. Building and planning fees are estimated to decline because the current year includes one-time fees from the expansion of the Kaiser facility. Investment income is estimated at $0.9 million as a result of higher interest rates. Net income from the Aliso Viejo Center is estimated at $0.7 million, an increase of approximately $0.2 million from the current year.

General Fund Appropriations
The General Fund operating budget totals $26.8 million and includes $0.2 million in transfers to the Aliso Viejo Aquatic Center Fund to bridge the operating gap at that facility.

The operating budget includes salaries and benefits for 29 full-time positions, five elected officials, and part-time positions primarily in Community Services. Salary and benefit expenses include merit-based increases and cost-of-living adjustments (COLA) in accordance with the Classification and Compensation Plan approved by Council in 2018, which is based on the Annual Consumer Price Index, Urban Wage Earners and Clerical Workers, Los Angeles-Long Beach-Anaheim (CPI-W) of 3.1%. The estimated cost of the COLA is $0.1 million.

In addition, appropriations include CalPERS pension costs of $0.4 million and $0.2 million in unfunded pension liability. As of the most recent CalPERS actuarial valuation, the 157

Page 4 of 6 ends

City’s accrued liability’s funded ratio is above the required funding level of 80%, as established by Council policy in 2017.

The FY 2025-26 budget provides the necessary funding to continue essential services throughout the community. The operating budget reflects an increase of approximately

4.8%, or $1.2 million compared to the FY 2024-25 year-end estimates. The year-over- year increase is primarily a result of higher public safety costs due to increases in the law enforcement contract with the Orange County Sheriff’s Department, animal care services with the City of Mission Viejo, and crossing guard services.

Budget reductions were made across all departments to offset higher costs and balance the operating budget. Reductions include freezing of a motor officer position within the law enforcement contract and the conversion of a full-time Emergency Management Coordinator to part-time, as well as reductions for professional services in Administration and Support, Public Works, and Community Development. Costs were also reduced for recreation, classes, and training. Table 2 summarizes the General Fund appropriations.

Table 2: General Fund Appropriations
Capital Improvement Plan (CIP)
Other General Fund obligations include funding for capital improvement projects totaling $0.8 million for FY 2025-26. General Fund improvements include the following projects:
 Aquatic Center pool deck - $350,000
 Aquatic Center pool pump - $40,000
 AV Ranch wood sealing - $75,000
 City Hall carpet and paint - $275,000
 Dairy Fork and Wetlands monitoring projects - $20,000 General Fund
Appropriations
FY 2023-2024
Actuals
FY 2024-25
Amended
Budget
FY 2024-25
Year-End Est.

Page 5 of 6 ends

The CIP with funding from special revenues total $6.9 million and include the following projects:
 Accessible pedestrian signals - $162,500
 Slurry seal - $750,000
 Glenwood street rehabilitation from SR73 to Aliso Creek - $1,510,000  Aliso Viejo Parkway rehabilitation from Enterprise to Aliso Creek - $2,000,000  Cedarbrook rehabilitation from Glenwood to Aliso Viejo Parkway - $1,085,000  Columbia and Argonaut street rehabilitation - $30,000  City Hall and Ranch ADA improvements - $74,209
 Bike Lane Implementation - $1,300,000
Special Revenue Funds
Special Revenue Funds are expended in compliance with their funding stipulations; however, it is common to accumulate Special Revenue Funds for multiple years to fund larger City projects.

Road funds consist of Traffic Congestion Relief, Gas Taxes, Measure M and SB1-Road Maintenance Rehabilitation Account (RMRA) funds. These funds are restricted and may only be utilized for the maintenance and improvement of street and traffic projects.

Gas Tax revenues and expenditures are estimated at $1.4 million, respectively. Gas Tax funds are appropriated for street maintenance activities, such as street lighting, signal maintenance, and street sweeping.

Measure M revenues and expenditures are projected at $1.1 million and $1.3 million, respectively. Measure M funds are used for street capital projects and the Senior Mobility Program.

SB1-RMRA revenue totals $1.4 million and $1.3 million is appropriated for street capital projects.

Public Safety grants include the Supplemental Law Enforcement Service Funds (SLESF) for front line local public safety programs and equipment and is expected to be about $0.2 million in revenue and expenses. These funds are used to offset contractual costs with the OCSD for various police equipment.

Air Quality Management District (AQMD) revenue is approximately $0.1 million with fund balance funding $1.3 million for the implementation of bike lanes throughout the City.

Integrated Waste Management funds are used to facilitate recycling and other waste reduction initiatives. Remaining grant funds of $0.2 million are expected to be spent in FY 2025-26.

Other Grants for FY 2025-26 total $0.4 million and include the Permanent Local Housing Allocation grant, which provides funding for the City’s three affordable housing units, costs 159

Page 6 of 6 ends

associated with the Orange County Sheriff’s Behavior Health Bureau, and supportive and case management services.

The Technology Grant is provided from public, educational, and government access (PEG) fees received through cable franchises and is estimated at $0.1 million. Expenses include funds for public programming, such as Council meetings and SportsZone.

The Federal Grants budget totals $0.4 million and provides funding for the Community Development Block Grant (CDBG).

Management services for the Aliso Viejo Center and the Aquatic Center are provided by two management companies. Aliso Viejo Center revenues total approximately $3.3 million and expenses total $2.6 million, resulting in a net transfer of $0.7 million to the General Fund. The Aquatic Center revenues are $1.0 million, with expenditures totaling $1.2 million. The City’s General Fund will subsidize the operating deficit with a transfer to the Aquatic Fund in the amount of $0.2 million. Table 3 summarizes the revenue and expenditure budget for the City’s special revenue funds.

Table 3: Special Revenue Funds
In preparation for budget adoption by the City Council on June 4, 2025, Staff will continue analyses of revenues and expenditures, as well as incorporate any direction from the City Council.

Attachment:

1. Presentation
Fund
FY 2025-26
Revenue
FY 2025-26
Appropriations
Traffic Congestion Relief 1,900$ -$
Gas Tax 1,459,500 1,374,700
Measure M 1,056,000 1,302,129
SB1 1,386,500 1,270,000
Public Safety Grants 209,000 186,677
AQMD 88,000 1,300,000
Integrated Waste Mgmt 17,000 156,000
Other Grants 365,620 365,620
Technology Grant 75,800 105,200
Development Impact - -
Federal Grants 377,798 377,798
AV Center 3,315,078 3,315,078
AV Aquatic Center 1,183,950 1,183,950
Total 9,536,146$ 10,937,152$
160
Fiscal Year 2025-26
Proposed Annual Budget
City Council
May 21, 2025
161
FY 2025-26 General Fund Estimated Revenues
• Property Tax - $10.3M
• Higher interest rates
• Decrease in sales activity
• Lower median home prices
• Valuation appeals
AV Detached Single Family Residential
Source: HDL Coren & Cone 2
162
FY 2025-26 General Fund Estimated Revenues

• Sales Tax - $8.5M
• New Businesses at the Commons
• Slowing economy
• Falling fuel prices and demand
• Consumer Confidence
• Insurance Costs
• Housing Costs
• Tariffs
• Inflation
• Does not include potential EFUEL growth
• Additional $2.0 million sales tax revenue
• Potential for additional net income of $600K
to the General Fund

3 163
FY 2025-26 General Fund Estimated Revenues
Transient Occupancy Tax - $1.6M Franchise Fees - $1.6M
4 164
FY 2025-26 General Fund Estimated Revenues
5 Property Tax
38%
Sales Tax
32%
TOT
6%
Franchise Fees
6%
Recreation
6%
Building &
Planning
4%
Fines &
Forfeitures
1%
Investment
Earnings
3%
Other
4%
General Fund Resources
General Fund
Resources
FY 2023-24
Actuals
FY 2024-25
Adopted
Budget
FY 2024-25
Year-End
Estimates
FY 2025-26
Proposed
Budget
Property Tax 9,911,102$ 10,179,100$ 10,179,000$ 10,319,100$ Sales Tax 8,359,623 8,900,000 8,900,000 8,520,000 TOT 1,570,575 1,600,000 1,594,088 1,600,000 Franchise Fees 1,793,611 1,661,670 1,672,525 1,636,000 Recreation 1,593,376 1,685,500 1,440,000 1,560,000 Building & Planning 1,240,630 1,100,000 1,250,000 1,085,000 Fines & Forfeitures 296,430 185,000 246,595 210,000 Investment Earnings 708,216 495,000 800,000 850,000 Other 2,700,363 944,049 944,049 1,055,700 Total Resources 28,173,926$ 26,750,319$ 27,026,257$ 26,835,800$ 165
General Fund Expenditures
• Salaries & Benefits
• COLA - 3.1% (Full-time & Part-time employees) - $134,730 • CalPERS Unfunded Pension Liability – $158,270
• Cafeteria Allowance
• Economic Development - $50,000
• Completion of Safety Element - $50,000
• Master Fee Schedule Study - $50,000
• Budget Reductions/Offsets Over $600K
6166
General Fund Budget Reductions
• Professional Services
• OCSD
• Continue to freeze motor position
• Full-Time EOC to Part-Time
• PLHA Grant Offset
• OCSD Behavior Health Bureau Costs
• Affordable Housing Units
• Recreation
• Partnership with AVCA/Camps
• Misc Supplies
7 Proposed Budget Reductions Amount
Wages - OT (Finance) 5,000$
Professional Services / Misc
Finance 10,000
Comm Dev. 56,500
Public Works 25,000
IT 10,000
Legal 11,000
OCSD Contract
Freeze Motor Officer 331,785
EOC (Reduce to Part-Time) 143,488
PLHA Grant Offset 48,415
Recreation 19,395
Total Reductions 660,583$
167
Admin & Support
18%
Community Services
12%
Comm & Econ Dev
14%
Public Works
7%
Public Safety
44%
City Hall
1%
Debt Service
2%
Transfers
1%
Capital Improvement
1%
In Millions
FY 2025-26 General Fund Appropriations
8 OCSD – $10.8
Other - $0.3
Animal Care - $0.6
EOC - $0.1
Council - $0.2
CM - $0.6
HR - $0.2
Govt Services - $0.6
City Attorney - $0.5
Finance - $1.0
IT - $1.1
Central Svcs - $0.7
Admin - $0.3
Iglesia - $0.4
Recreation-$2.4
Econ Dev - $2.0
Planning - $0.9
Building - $0.8
C.E. - $0.2
General Fund
Appropriations
FY 2023-2024
Actuals
FY 2024-25
Amended
Budget
FY 2024-25
Year-End Est.

FY 2025-26
Proposed
Budget
Admin & Support 4,978,006$ 4,976,449$ 4,761,449$ 4,819,209$ Community Services 2,743,811 3,165,132 3,022,132 3,094,207 Comm & Econ Dev 3,982,795 4,136,826 4,186,826 3,903,498 Public Works 1,724,588 1,914,500 1,834,500 2,022,627 Public Safety 10,005,398 11,332,287 10,632,287 11,794,417 City Hall 201,147 251,290 251,290 283,305 Debt Service 655,795 658,050 658,050 657,450 Transfers 159,252 201,402 201,402 220,950 Total Operating 24,450,792$ 26,635,936$ 25,547,936$ 26,795,663$ Capital Improvement 267,472 526,000 251,000 760,000 Total General Fund 24,718,264 27,161,936$ 25,798,936$ 27,555,663$ 168
FY 2025-26 General Fund Appropriations
9 Rank Expenditure
FY 25-26
Proposed
Budget % of Total
1 OCSD 10,781,601$ 39%
2 Salaries & Benefits 5,912,348 21%
3 Subsidy Payments 1,920,000 7%
4 CIP 760,000 3%
5 Debt Service 657,450 2%
6 Building/C.E 635,000 2%
7 Building Maint. 633,866 2%
8 Animal Control 577,566 2%
9 Legal Services 482,500 2%
10 Street Maint. 438,700 2%
Top 10 City Expenditures 22,799,031$ 83%
Total Budget 27,555,663$ 100%
OCSD, $10,781,601 39%
Salaries & Benefits,
$5,912,348 , 21%
Subsidy Payments,
$1,920,000 , 7%
CIP, $760,000 , 3%
Debt Service,
$657,450 , 2%
Building/C.E ,
$635,000 2%
Building Maint.,
$633,866 , 2%
Animal Control,
$577,566 , 3%
Legal Services,
$482,500 , 2%
Street Maint.,
$438,700 , 2%
Top 10 City Expenditures
169
FY 2025-26 General Fund
Capital Improvement Plan
• Aquatic Center Pool Deck $ 350,000
• City Hall Carpet/Paint 275,000
• Ranch Wood Sealing - 75,000
• Aquatic Center Pool Pump - 40,000
• Wetlands - 20,000 Total $ 760,000
10170
FY 2025-26 General Fund Summary
11 Resources 26,835,800$
Appropriations (26,795,663)
Operating Surplus (Deficit) 40,137$
Estimated Year-End 40,137$
Capital Improvement 760,000
Use of Reserves (760,000)
Estimated Beginning Fund Balance 39,109,079$
Estimated Year-End Fund Balance 38,389,216$
Estimated Change in Fund Balance (719,863)$
% Change in Fund Balance -1.8%
FY 2025-26 General Fund
Proposed Budget
171
FY 2025-26 Special Revenue Funds
12 Fund
FY 2025-26
Revenue
FY 2025-26
Appropriations
Traffic Congestion Relief 1,900$ -$
Gas Tax 1,459,500 1,374,700
Measure M 1,056,000 1,302,129
SB1 1,386,500 1,270,000
Public Safety Grants 209,000 186,677
AQMD 88,000 1,300,000
Integrated Waste Mgmt 17,000 156,000 Other Grants 365,620 365,620
Technology Grant 75,800 105,200
Development Impact - -
Federal Grants 377,798 377,798
AV Center 3,315,078 3,315,078
AV Aquatic Center 1,183,950 1,183,950
Total 9,536,146$ 10,937,152$
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2025-26
Special Revenue Funds
FY 2025-26
Revenue
FY 2025-26
Appropriations 172
FY 2025-26 Special Revenue Funds
Capital Improvement Plan -$6.9M
• Accessible pedestrian signals $162,500
• Slurry seal - $750,000
• Glenwood street rehabilitation from SR73 to Aliso Creek - $1,510,000 • Aliso Viejo Parkway rehabilitation from Enterprise to Aliso Creek - $2,000,000
• Cedarbrook rehabilitation from Glenwood to Aliso Viejo Parkway - $1,085,000
• Columbia and Argonaut street rehabilitation - $30,000 • City Hall and Ranch ADA improvements - $74,209
• Bike Lane Implementation - $1,300,000
13173
Five-Year Forecast
14174
Assumptions
• 3% CPI
• OCSD
• No freezes, 3.5% Increase
• Labor includes CPI and merit increases
• No staffing increases
• CalPERS Unfunded Accrued Liability
• Medical/Health Benefits – 7%
• Animal Care Services – 5%
• Insurance – 15% Increases
• General Plan Update – FY 2027-28 & FY 2028-29
15 FY 2025-26 FY 2026-27 FY 2027-28 FY 28-29 FY 29-30
$158,270 $182,000 $198,000 $232,000 $238,000
175
Assumptions
• Regulatory Permits – 15%
• Elections – every two years
• Crossing Guards – 5%
• Utilities – 10%
• Insurance Premiums – 15%
• MOE Update – July 1, 2026 – 5%
• Continued efforts for Economic Development
16176
Five-Year Revenue Forecast
17 General Fund Resources
FY 2025-26
Proposed
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Property Tax 10,319,100$ 10,625,020$ 10,940,137$ 11,359,132$ 11,682,139$ Sales Tax 8,520,000 8,774,292 8,949,778 9,128,773 9,311,349 TOT 1,600,000 1,624,000 1,648,360 1,673,085 1,698,182 Franchise Fees 1,636,000 1,668,720 1,702,094 1,736,136 1,770,859 Recreation 1,560,000 1,606,800 1,655,004 1,704,654 1,755,794 Building & Planning 1,085,000 1,117,550 1,151,077 1,185,609 1,221,177 Fines & Forfeitures 210,000 210,000 210,000 210,000 210,000 Investment Earnings 850,000 500,000 500,000 500,000 500,000 Other 1,055,700 897,000 900,525 904,156 907,895 Total Resources 26,835,800$ 27,023,382$ 27,656,974$ 28,401,546$ 29,057,394$ 177
Five-Year Expenditure Forecast
18 General Fund
Appropriations
FY 2025-26
Proposed
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Admin & Support 4,819,209$ 5,127,145$ 5,304,472$ 5,726,902$ 5,837,831$ Community Services 3,094,207 3,216,865 3,383,683 3,560,401 3,749,715 Comm & Econ Dev 3,903,498 3,906,176 4,153,451 4,173,112 4,240,821 Public Works 2,022,627 2,065,261 2,153,164 2,251,409 2,355,778 Public Safety 11,794,417 12,305,797 12,694,392 13,135,042 13,510,103 City Hall 283,305 294,049 331,141 373,178 420,840 Debt Service 657,450 656,950 660,950 659,450 662,450 Transfers 220,950 227,579 234,406 241,438 248,681 Total Operating 26,795,663$ 27,799,821$ 28,915,658$ 30,120,933$ 31,026,218$ Capital Improvement 760,000 1,490,000 805,000 695,000 1,090,000 Total General Fund 27,555,663$ 29,289,821$ 29,720,658$ 30,815,933$ 32,116,218$ 178
Five-Year Summary
19 Summary
FY 2025-26
Proposed
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Revenue 26,835,800$ 27,023,382$ 27,656,974$ 28,401,546$ 29,057,394$ Operating Appropriations (26,795,663) (27,799,821) (28,915,658) (30,120,933) (31,026,218) Operating Surplus/(Deficit) 40,137$ (776,439)$ (1,258,684)$ (1,719,387)$ (1,968,824)$ CIP (760,000) (1,490,000) (805,000) (695,000) (1,090,000) Net Change to Fund Balance (719,863)$ (2,266,439)$ (2,063,684)$ (2,414,387)$ (3,058,824)$ 179
20 Tentative Date Activity
February 26, 2025 City Council Strategic
Planning/Priority Workshop
April 2, 2025 1st Draft Budget – General Fund
May 21, 2025 Proposed Budget –
General Fund, Special Revenue
Funds, 5-Year Forecast
June 4, 2025 Budget Adoption
FY 2025-26 Budget Calendar
180
Recommended Actions:
21 1. Review the proposed Fiscal Year (FY) 2025-26 Annual Budget; and

2. Provide any additional direction to staff regarding the proposed FY 2025-26 Budget.

181

Aliso Viejo City CouncilMay 21, 2025

Aliso Viejo City Council
May 21, 2025