Alturas City Council
Regular Meeting
City Hall Council Chambers
October 17, 2023 at 2:00 p.m.
The Alturas City Council Mayor Cox called the regular meeting to order at 2:00 p.m. at the City Council Chambers. Councilmembers present: Kelly Crosby, Cheryl Nelson, and Brian Cox. Councilmembers absent: Samantha Wood, Paul Minchella. Staff present: City Treasurer Dorothy Long, Public Works Director Warren Farnam, City Clerk Tacie Wheeler, Acting Chief of Police Marc Muller and Fire Marshal Eric Hunter. Public attending: 3. All present joined together in Pledge of Allegiance.
No comments were presented under public forum.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to approve the agenda as presented. ALL AYES.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to adopt the consent agenda as follows: a.) Approve minutes of September 19, 2023 meeting; b.) Approve City Warrants for September 2023 in the amount of $325,004.24; c.) Approve ACH reconciliation report for September 2023 in the amount of $118,998.30. ALL AYES.
Mark Steffek explained the vacancy on the Modoc County Library Advisory Board, and asks for Council approval of Lloyd Heidinger as the City representative on the Board. Councilmember Nelson and Mayor Cox thanks him for volunteering.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to approve Lloyd Heidinger as the City Representative to the Modoc County Library Advisory Board. ALL AYES.
City Treasurer Long informs Council of some STIP projects, that we will get some reimbursement for, that have increased the budget, as well as the pool project. There were no questions.
MOTION by Councilmember Nelson, SECONDED by Councilmember Crosby to adopt Resolution #2023-54 adopting the proposed 2023/2024 fiscal year budget in the amount of $9,971,752.00.
ALL AYES.
City Treasurer Long explains that this travel policy will hold Council to the same standards and accountability as other City employees, and will help ensure we stay within the budget.
Councilmember Crosby asks if this pertains to every meeting, including standing committees. Mayor Cox suggests a calendar for each meeting the Councilmembers plan to attend, that could all be approved at once.
MOTION by Councilmember Nelson, SECONDED by Councilmember Crosby to adopt Resolution #2023-55 approving the City Council Travel Policy. ALL AYES.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to adopt Resolution #2023-56 accepting the completion of the East Street rehabilitation project and authorizing project close out. ALL AYES
Director of Public Works Farnam explains the need for the authority to execute Facility Use Agreements for the City. Mayor Cox wants to be sure that agreements could come to the Council should the need arise, and explains that we need to get a new fee schedule in place by January or February. Any events planned before that will go by the current fee schedule, with a stipulation that fees will change after the new year.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to adopt Resolution #2023-57 authorizing the Director of Public Works and/or City Council to fully execute Facility Use Agreements.
Director of Public Works Farnam explains that Caltrans is updating their agreements. He was able to negotiate with them, and brought it up some.
MOTION by councilmember Nelson, SECONDED by Councilmember Crosby to approve an updated Caltrans Delegated Maintenance Agreement 02-MTC23-004.
MOTION by Councilmember Crosby, SECONDED by Councilmember Nelson to table the approval to adopt a new version of the Fire Code.
COMMITTEE REPORTS:
Councilmember Nelson states she went by the millsite and they seem to be doing well.
Councilmember Crosby states that SCEDD is doing a performance evaluation on the executive director, and they are forming a strategic plan for economic development.
Mayor Cox said he attended the MCTC meeting, and that Main Street will be staying the same, they will not be making the proposed changes.
COUNCIL/STAFF REPORTS:
Fire Marshal Hunter informs Council that there have been a low amount of medical calls, one recent fire call. There is one spot open, but they enough people currently going through training.
Acting Police Chief Muller reports that the police department is running well, and they are getting ready to send another to academy.
Director of Public Works Farnam reports that there were 10 applications received for the Maintenance Worker position, with interviews planned for next week. The Millsite wants to extend lease, but they need to do some updates before it will be brought to Council. Working with the Road Dept with the Frontier fiber optic line, and will need a street committee to prioritize future projects. They have been patching pot holes around town. Working on the Maintenance Agreement with Pacific Power and may be
renegotiating. The Airport is on trck for 23-24 projects. The Pool contractors came and are starting on repairs, and seem to be doing a good job so far. Met about the splash pad, which will add quite a bit of expense next year, with no revenue coming in for it. There will need to be some changes to the original design. He is being picky about the new generator, but got parts for the old one and will be sending back the rental once the old generator is fixed. He has put it out to the Gang of 5 to potentially get some funding for the new generator. We will need to renew the disaster contract with the County.
City Treasurer Long reminds Council that October is employee evaluation month. Informs that the street audit went very well. States that MCOE wants a councilmember to judge the red ribbon week at school locations. Also informs that City department heads have high school interns that have started.
With no further business to come before City Council. MOTION by Councilmember Crosby to adjourn the meeting at 3:04 p.m. and to return in regular session on Tuesday, November 21, 2023 at 2:00 p.m., City Hall. SECONDED by Councilmember Nelson. ALL AYES.
Respectfully,
Tacie Wheeler
City Clerk