CITY OF AMADOR CITY
AGENDA OF THE REGULAR MEETING OF THE CITY COUNCIL
TUESDAY March 21, 2023, 7:00 p.m.
This will be a hybrid meeting - in person at the City Hall Zoom information - see next page.
Caii to Order
Piedge of Ailegiance
Roll Call -
Approval of Agenda, Minutes of February, 2023, meeting
Approvai of Financial Documents
1. 2.
3. 4.
5. 6. Public Matters Not on the Agenda - Discussion items only, no action to be taken. Any person may address the councii at this time on any subject matter within the jurisdiction of the Amador City Council. Any item that requires action wili be deferred to a subsequent councii meeting. Five-minute time limit -
7. Public Comment
8. Pubiic Hearing -
A. City Manager's Report
Assisgnment of Committees
City Hall Park - Bid received from Wunschel & Sons - Discussion and possible action Agreement Between City and Old Route 49 LLC regarding Improvements within an Existing Easement - Discussion and possibie action
Museum Porch Repairs - Discussion and possible action
Biue Zone - Jon Coiburn - Discussion and possible action Controliing Document for Zoning in Amador City - Discussion and possible action Posting for New Council Member
Kit Carson Mountain Men Wagon Train visit Friday, Aprii 28, 2023 Recognition of Councii Member Bruce Smith
B.
C.
D.
E.
F.
G.
H.
I.
J.
Committees: ARSA - Air - ACBCA - ACRA - Cemetery - Cuibert Park - Design Review - ACTC/RTMF - LAFCO - Homeless - Short Term Rentals - Museum - Maintenance - Powder House - Fire
A.
In compliance with the Americans with Disabilities Act, if you are a disabied person and you need a disability-related modification or accommodation to participate in this meeting, then piease contact Joyce Davidson at (209)890-6284 or e-maii [email protected]. Requests must be made as early as possible, and at least two full business days before the start of the meeting.
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CITY OF AMADOR CITY
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
TUESDAY February 21,2023 7:00 p.m.
This will be a hybrid meeting - in person at the City Hail
SPECIAL NOTICE
Pursuant fo Paragraph 11 of Executive Order N-25-20, executed by the Governor of California on March 12, 2020, as a response to mitigating the spread of coronavirus known as COVID-19, during the January 18, 2022, meeting of the City Council of Amador City, California members of the public will be allowed to join Zoom Meeting.
Zoom information - see next page.
Call to Order
Pledge of Allegiance
Roll Call - Kel-Artinian, Bragstad, Sherrill, Smith present Approval of Agenda, Minutes of January 17,2023
Public Matters Not on the Agenda - Discussion items only , no action to be taken. Any person may address the council at this time on any subject matter within the jurisdiction of the Amador City Council. Any item that requires action will be deferred to a subsequent council meeting. Five-minute time limit - Another fire was reported on the Cornet property.
1. 2.
3. 4.
5. 6. Public Comment
7. Public Hearing
^ Selection and swearing in of New Council Member — Sandra fStoples was sworn in B. City Manager’s Report -Met with 2 contractors for walk through in Park, No bids yet.
Sidewalk in front of Small Town needs repair,
C. Committee Assignments: Russ Robinson will remain on ARSA. Others to be decided in March meeting.
D. Park Update - Playground equipment has been delivered.
Resolution #608 - Authorizing Mayor Kel-Artinian to sign Deed Restrictions relative to City Hall Park. Motion by Smith, 2”^ by Sherrill to approve, approved unanimously.
F. State Senator Marie Alvarado-Gil planning her first visit to her district for February 23, 2023 in Amador City, at 2:30 in afternoon
G. Reminder of Public Hearing for Sewer Rate Increase March 2, 2023 at 5:30 p.m.
H. Permit Log - Question raisted is Michael Cornet grading? i. Committees;
ARSA-Big project behind Walmart. plus waste water treatment plant AIR - Smith and Bragstad approve EV charger at Imperial Hotel in future ACRA - Russ Robinson to remain
Design Review - Serra sign approved
Biking/Walking Trails -
LAFCO - nothing
Museum - Nothing
E.
Between Sutter Creek and Amador City - grant funding
Cemetery - Nothing
Powder House - Fancher and Smith to schedule discussion Fire - Chipper ordered
Short Term Rentals - March City Council Meeting - focus on Ordinance Parks - Nothing
ACBCA - New president
Meeting adjourned 8:48 p.m.
received mau -9 2023
Mayor-Kel-Artinian, City Manager-David Groth, City Attorney-Pat Keene Amador City
14531 East School Street
PO Box 200
Amador City, CA 95601
Dear Mayor Kel-Artinian, City Manager, David Groth, City Attorney, Pat Keene, City Attorney I hereby submit my formal resignation as my role as City Council Person, effective immediately. My full intention as a councilperson was to serve the community, create more transparency & communication and work towards making decisions based on what the residents of Amador City desired and on clear and concise information. It was also my desire to work towards executing items brought before the council in a more timely manner.
After serving for a little over two years, it has become clear that the city continues to lack the means to communicate and provide information to both the public and the council with enough time to make appropriate and accurate decisions. The city also continues to be unable to enforce the laws and code of the city.
It is for these reasons and other personal ones that have led to my resignation as City Councilperson in Amador City.
I will continue to do everything in my power to help keep Amador City the best city in California if not the nation. I have just found that it will not be possible to do it as a councilperson.
Cheers,
Bruce Smith
CC: City Clerk - Joyce Davidson
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CITY OF AMADOR CITY
MEMORANDUM
TO: Honorable Mayor and Members of City Council
Matt Ospital, City Engineer
Park Improvement Project
14531 E. School Street, Amador City
APN 008-272-012
FROM:
RE:
DATE: March 16,2023
RECOMMENDATION:
It is recommended City Council reject the bid received by Wunschcl & Sons. Additionally, it is recommended we rebid the project and restructure the bid task items based on the attached table.
DISCUSSION:
The City of Amador City applied for and received a grant to make improvements to the City park.
At the direction of the City Council, the City Engineer prepared plans and specifications for the improvements. The City Engineer advertised the project and held a mandatory pre-bid meeting on February 2, 2023, at 10:00 am. Two contractors attended the meeting, Wunschel & Sons and Shenandoah Excavating.
On March 9, 2023, at 10:00 am the City opened a single bid received from Wunschcl & Sons for $300,648. The bid not only exceeded the Engineers Estimate of $124,546, but also the park grant of $175,000 (see Bid Summary attached).
OPTIONS:
City Council rejects the bid. City Engineer can then revise the scope and go back out to bid with the project (see attached table).
1. City Council accepts the total bid. The City would need to secure the additional funds needed ($125,648).
2. 3. City Council accepts the base bid and negotiates with the contractor to perform the portion of the project the City can cover with the grant funds, i.e., get the playground equipment installed with the border and safety soft surface. #2940/ilr\v
Memo to City Council_2023-03-16
CITY OF AMADOR CITY
AMADOR CITY PARK PROJECT
PROPOSED BID TASK ITEM RESTRUCTURING
BASE BID:
ENGINEER'S ESTIMATE ITEM DESCRIPTION UNITS QTY
$/UNIT TOTAL $/UNIT TOTAL
1 Locate & Protect Existing Utilities LS 1 $1.500.00 SI .500.00 $0.00 2 Clearing & Grubbing LS 1 $20,000.00 $20,000.00 $0.00
3 Site Grading LS 1 $14,000.00 $14.000.00 $0.00
4 Play Area Construction LS 1 $20,000.00 $20,000.00 $0.00 5 Unsuitable Material (CA) CY 10 $100.00 $1,000.00 $0.00 TOTAL $56,500.00 $0.00
ADDITIVE ALTERNATE #1:
ENGINEER'S ESTIMATE
ITEM DESCRIPTION UNITS QTY
S/UNIT TOTAL $/UNIT TOTAL
1 Keystone Retaining Wall LF 150 $75.00 $11.250.00 $0.00 2 Concrete Flatw^ork and Vertical Curb SF 990 $16.00 $15.840.00 $0.00 3 Concrete Stairs SF 20 $150.00 $3,000.00 $0.00
4 Basketball Court SF 2288 $12.00 $27.456.00 $0.00
5 Basketball Hoop EA 1 $3,500.00 $3,500.00 $0.00
6 Pickleball Posts & Net LS 1 $4,500.00 $4,500.00 $0.00 7 Court Striping LS 1 $2,500.00 $2,500.00 $0.00
ADDITIVE ALTERNATE #1 TOTAL: $68,046.00 $0.00
ADDITIVE ALTERNATE #2:
ENGINEER'S ESTIMATE
ITEM DESCRIPTION UNITS QTY
$/UNlT TOTAL $/UNIT TOTAL
1 Shed & ADA Bathroom LS 1 $25,000.00 $25,000.00 $0.00
2 Propane Tank Relocation LS 1 $2,000.00 $2,000.00 $0.00 3 Verticie Curb & Concrete Sidewalk SF 300 $16.00 $4,800.00 $0.00 ADDITIVE ALTERNATE #2 TOTAL: $31,800.00 $0.00
ADDITIVE ALTERNATE #3:
ENGINEER’S ESTIMATE
ITEM DESCRIPTION UNITS QTY
$/UNIT TOTAL $/UNIT TOTAL
Clearing & Grubbing
Concrete Flatwork & Vertical Curb
1 LS 1 $2,500.00 $2,500.00 $0.00
2 SF 1050 $16.00 $16,800.00 $0,00
3 Keystone Retaining Wall 100 $75.00 $7,500.00
Asphalt Concrete Driveway Restoration
Unsuitable Material (CA)
LF $0.00
4 SF 2300 $10.00 $23,000.00 $0.00
5 CY 10 $100.00 $1,000.00 $0,00
ADDITIVE ALTERNATE #3 TOTAL: $50,800.00 $0.00
BASE BID PLUS ADDITIVE ALTERNATES #1-3 TOTAL: $207,146.00 $0.00
CITY OF AMADOR CITY
AMADOR CITY PARK PROJECT
BID SUMMARY
BID OPENING: MARCH 9, 2023 at 10:00 A.M.
BASE BID:
ENGINEER'S ESTIMATE WUNSCHEL&SONS, INC.
ITEM DESCRIPTION UNITS QTY
$/UN[T TOTAL S/UNIT TOTAL
1 Locate & Protect Existing Utilities LS 1 51,500.00 $1,500.00 S18.383.0Q $18,383.00 2 Clearing & Grubbing LS 1 $20,000.00 $20,000.00 $11.983.00 $11,983,00 Site Grading
Keystone Retaining Wall
3 LS 1 $14,000.00 $14,000.00 $35,328.00 $35,328.00
4 LF 150 $75.00 $11,250.00 $336.49 $50,473.50
5 Concrete Flatwork and Vertical Curb SF 990 $16.00 $15.840.00 $58.07 $57,489.30 6 Concrete Stairs SF 20 $150.00 $3,000.00 $891.93 $17,838.60 Play Area Construction $20,000.00 $20.000.00 $37,386.50 $37.386.50 Basketball Court
7 LS 1
8 SF 2288 $12.00 $27.456.00 $20.85 547.704.80
9 Basketball Hoop EA 1 $3,500.00 $3,500.00 $10.005.30 $10,005.30 10 Pickleball Posts & Net LS 1 $4,500.00 $4,500.00 $8,556.00 $8,556.00 Court Striping $2,500.00 $2,500.00 $4,500.00 $4,500.00
Unsuitable Material (CA)
11 LS 1
12 CY 10 $100,00 $1,000.00 $100.00 $1,000,00
TOTALS $124,546.00 $300,648.00
ADDITIVE ALTERNATE #1:
ENGINEER'S ESTIMATE WUNSCHEL&SONS, INC.
ITEM DESCRIPTION UNITS QTY $/UNIT TOTAL $/UNIT TOTAL
1 Shed & ADA Bathroom LS 1 $25.000.00 $25,000.00 $52,685.00 $52,685.00 Propane Tank Relocation LS 1 $2,000.00 $2.000-00 $7.785.00 $7,785.00 Verticle Curb & Concrete Sidewalk
2 3 SF 300 $16.00 $4,800.00 $58.00 $17,400.00
ADDITIVE ALTERNATE #1 TOTALS: $31,800.00 $77,870.00
ADDITIVE ALTERNATE #2:
ENGINEER’S ESTIMATE WUNSCHEL&SONS. INC.
ITEM DESCRIPTION UNITS QTY $/UNIT TOTAL $/UNIT TOTAL
1 Clearing & Grubbing LS 1 $2,500.00 $2,500.00 $15,250.00 $15.250.00 2 Concrete Flatwork & Vertical Curb SF 1050 $16.00 $16.800.00 $62.00 $65.100.00 3 Keystone Retaining Wall LF 100 $75.00 $7.500.00 $430.00 $43,000.00 4 Asphalt Concrete Driveway Restoration SF 2300 $10.00 $23.000.00 $14.10 $32.430.00 5 Unsuitable Material (CA) CY 10 $100.00 $1,000.00 $100.00 $1,000.00 ADDITIVE ALTERNATE #2 TOTALS: $50,800.00 $156,780.00
BASE BID AND ADDITIVE ALTERNATES TOTAL: $207,146.00 $535,298.00 Recording Requested By and
When Recorded Return to:
City of Amador City
P. 0. Box 200
Amador City, CA 95603
(SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY)
AGREEMENT
BETWEEN THE CITY OF AMADOR CITY AND OLD ROUTE 49 LLC REGARDING
IMPROVEMENTS FOR BREAKEVEN BREWERY LOCATED WITHIN AN EXISTING
RECORDED PUBLIC SEWER UTILITY EASEMENT
WHEREAS, a recorded 10 foot public sewer utility easement for the benefit of the City of Amador City (City) exists along the entirety of the southwestern boundary of the parcel owned by Old Route 49 LLC at 14141 Old State Highway 49 in Amador City, California (A.P.N, 008-302-013- 000); and
WHEREAS, a City sewer main currently exists within the above described easement; and WHEREAS, Old Route 49 LLC has constructed improvements consisting of a building, a trash enclosure, a tank, and concrete sidewalks and slabs, etc. for the use of Breakeven Brewery within the above described easement; and
WHEREAS, maintenance, repair, and/or replacement of or access to the above said current sewer main will be required in the future;
NOW. BE IT AGREED BETWEEN the City and Old Highway 49 LLC, that Old Highway 49 LLC and its successors and heirs shall be responsible for all costs associated with the removal and replacement of any existing improvements that are required to be removed or replaced for maintenance, repair, and/or replacement of or access to the current sewer main located within the easement located on their properly.
It is further agreed that in the event that Old Route 49 LLC performs and/or contracts for any of the work referenced in the next preceding paragraph. Old Route 49 LLC shall indemnify and hold harmless the City and its officers and employees from any and all cost, liability or expense, including without limitation attorney fees and court costs in the event of any litigation arising out of such work.
This Agreement shall bind and inure to the benefit of the successors and assigns of the respective parties.
AGREED to this day of , 2023 by the following signatures:
Old Route 49 LLC:
Name Title
City of Amador City:
Name Title
(Add Notary acknowledgment forms for all signing parties.) Breakeven Brewery-Agreement Related to Building Over Sewer... imap://city%2Eclerk%40amador-city%2Ecom(5)mail.amador-cil...
Subject: Breakeven Brewery-Agreement Related to Building Over Sewer Easement-Agenda Item From: Grant Reynolds <[email protected]>
Date: 3/14/2023, 2:43 PM
To: Joyce Davidson <cityclerk(g)amadorcity.net>
received mar 1 6 2023
Joyce,
Please see the attached Agreement. Breakeven Brewery constructed some improvements over our sewer easement at the new brewery. The Agreement has been created by myself and Pat Keeene so that Breakeven understands that if the City needs to get to sewer line for repair or replacement they are responsible for repairs to any of the improvements that may be damaged during that construction. The agreement needs to be added to the City Council agenda, approved by the Council, signed by the Mayor, and recorded. Let me know if you have any questions. Thank you.
Grant Reynolds, P.E.
Weatherby-Reynolds-Fritson Engineering and Design
206 Peek Street
Jackson, CA 95642
209.223.0381 (Voice)
209.223.0716 (Fax)
[email protected]
http://www.wrfed.com
Attachments:
Breakeven Brewery Agreement - Sewer Easement.doc 25.5 KB 1 ofl 3/16/2023, 9:44 AM