REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
June 21, 2022
6:30 PM
Consistent with Government Code Secon 54953 and the American Canyon City Council Resoluon Declaring the Existence of a Local Emergency due to the COVID-19 Pandemic, City Council and other public meengs will be conducted both in person at City Hall, 4381 Broadway, Suite 201, and also via Zoom Teleconferencing to promote local, state, and federal guidelines and social distancing recommendaons for the containment of the coronavirus. City officials and members of the public are invited to a5end the meeng either in person or via teleconference. This meeting will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here.
PUBLIC PARTICIPATION
Oral comments, during the mee)ng: Oral comments can be made in person during the mee$ng. A Zoom Webinar has been established for public comments made via zoom. To give your public comment via zoom, use the Register to Speak feature of eComments, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee$ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.
Written comments, via eComments: Please submit wri3en comments through the eComments link, located on the Mee$ngs & Agendas page of our websitehere. Comments will be available to council members in real $me. eComments will remain open throughout the mee$ng. All comments received will be posted online and become part of the meeting record.
Zoom Meeting Link: Click here
Webinar ID: 836 1946 5437 Passcode: 873516
The above-iden$fied measures exceed all legal requirements for par$cipa$on in public comment, including those imposed by the Ralph M. Brown Act. For more informa$on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].
AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee$ng and are available to the public via the City’s website at www.cityofamericancanyon.org.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna$ve formats to comply with the Americans with Disabili$es Act. Please send a wri3en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip$on of the requested materials, as well as your preferred alterna$ve format or auxiliary aid, at least three calendar days before the meeting.
Mayor: Leon Garcia
Vice Mayor: Mariam Aboudamous
Councilmembers: Mark Joseph, David Oro, Pierre Washington CITY COUNCIL MEETING AGENDA JUNE 21, 2022
PUBLIC ADDRESS – CLOSED SESSION 4:30 P.M.
The Mayor will call the meeng to order and conduct role call. Council will immediately convene into Closed Session a9er hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary. 4:30 P.M. CLOSED SESSION
1. Conference with Labor Nego)ators: Authorized Pursuant to Government Code Sec)on 54957.6
Agency Designated Representa)ves: City Manager Jason Holley and Labor Counsel Sloan, Sekai, Yeung & Wong
Employee Organization: Teamsters
2. Conference with Real Property Nego)ator: Authorized pursuant to Government Code section 54956.8.
Property: APNs 058-320-015, 058-040-024, 058-040-026, 058-040-032 , 058-040-044 Agency Negotiator: Jason Holley, City Manager
Negotiating Parties: City of American Canyon and Napa Valley Unified School District Under Negotiation: Terms of Acquisition of Property
3. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9 (d)(2).
Three Matters.
6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
MEETING ANNOUNCEMENT
Pursuant to AB 361 this meeting will be held entirely virtually. All methods available for public participation are detailed on the first page of the agenda.
ROLL CALL
REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION
PROCLAMATIONS AND PRESENTATIONS
4. Proclamation honoring Henry Davidson for 21 Years of Public Service
5. Proclamation recognizing June 2022 as Relay for Life month.
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
CITY COUNCIL MEETING AGENDA JUNE 21, 2022
This me is reserved for members of the public to address the City Council on items of interest that are not on the Agenda and are within the subject ma5er jurisdicon of the City Council. Comments are limited to 3 minutes.
Comments for items on the Agenda will be taken when the item is called. The City Council is prohibited by law from taking any acon on ma5ers discussed that are not on the Agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this me. Speakers are asked to please speak clearly, and provide their name. Any handouts for distribuon to the City Council must be emailed by 3:00 p.m. on meeng day. To comment via zoom during the meeng: click the “raise your hand” bu5on if joining by computer, or press *9 if joining by phone, when the item is called. To avoid confusion, hands raised outside of Public Comment periods will be lowered.
AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.
CONSENT CALENDAR
6. Annual Water Meter Purchase
Recommendation: Adopt a Resolu$on approving the purchase of water meters from AquaMetric Sales, Co., in an amount not to exceed $85,000.
7. NBCAP - 2022-23 Chemical Purchases
Recommendation: Adopt a Resolu$on authorizing the purchase of chemicals for the Water Treatment Plant in the amount of $422,141 and Waste Water Treatment Plant in the amount of $52,000 for FY 2022/23.
8. Two-year Intergovernmental Services Agreement with the Housing Authority of the City of Napa (HACN)
Recommendation: Adopt a Resolu$on authorizing the City Manager to sign a two-year Intergovernmental Services Agreement with the Housing Authority of the City of Napa (HACN) for housing-related services for the City of American Canyon.
9. Calling the General Municipal Election and Consolidating with Napa County Recommendation: Adopt a Resolu$on calling and giving no$ce of the General Municipal Elec$on to be held in the City of American Canyon on November 8, 2022 and reques$ng the Board of Supervisors of Napa County consolidate the General Municipal Elec$on with the Statewide General Election.
10. Appropriations Limit for Fiscal Year 2022-23
Recommendation: Approve a Resolu$ons establishing the Appropria$ons Limit of $22,461,800 for Fiscal Year 2022-2023.
11. CalRecycle Grant Applications
Recommendation: Adopt a Resolu$on authorizing submi3al of applica$ons for all CalRecycle Grants for which the City of American Canyon is eligible.
12. Interwest Consul)ng Group contract augmenta)on and extension to the end of Fiscal Year 2022/23 and amend the Fiscal Year 2021/22 to reflect additional revenues and expenses Recommendation: Adopt a Resolu$on of the City Council of the City of American Canyon approving Amendment 15 to Agreement 2011-A105 with the Interwest Consul$ng Group to extend the contract for Building and Safety Services to the end of Fiscal Year 2022/23, CITY COUNCIL MEETING AGENDA JUNE 21, 2022
increase the total contract amount by $500,000 not to exceed $3,152,500, and amend the Fiscal Year 2021/22 budget to reflect additional Building and Safety revenues and expenses.
13. Tripepi Smith Communications Services Agreement
Recommendation: Adopt a Resolu$on approving an Agreement with Tripepi Smith for a two-year contract amount not to exceed $160,000 for Strategic Communica$on, Graphic Design, and Marketing Support Services.
14. ECS Imaging, Inc. 3-year Agreement for Laserfiche Cloud Software Recommendation: Adopt a Resolu$on approving an Agreement with ECS Imaging, Inc. for a three-year contract amount not to exceed $128,528 for cloud based Laserfiche software.
15. AB361 In Person and Remote Teleconferenced Meetings - June 21 to July 19, 2022 Recommendation: Adopt a Resolu$on reaffirming that, due to the con$nuing COVID-19 Pandemic, a local emergency exists, re-ra$fying the Proclama$on of a State of Emergency by Governor Newsom on March 4, 2020, and authorizing in-person and remote teleconferenced mee$ngs of legisla$ve and advisory bodies of the City of American Canyon for the period of June 21, 2022 to July 19, 2022 pursuant to the Ralph M. Brown Act.
PUBLIC HEARINGS
16. Fiscal Year 2022-23 Recommended Budget for Adoption Recommendation: Adopt a Resolu$on to approve the Proposed Budget for FY 2022-23 and authorize the City Manager to increase the appropria$ons for Fiscal Year 2022-23 expenditures in an amount not to exceed the amount encumbered for expenses that did not occur prior to the end of Fiscal Year 2021-22 but are expected to be expended in Fiscal Year 2022-23 consistent with the original purpose.
17. Public Hearing for Citywide LLAD Fiscal Year 2022/23 Recommendation: Conduct a Public Hearing and adopt a Resolu$on approving the 2022/23 Annual Engineer’s Report for the American Canyon Landscaping and Ligh$ng Assessment District, approving the budgets within the Engineer's Report, confirming the assessment diagram and the annual assessment amounts, and authorizing the levy and collec$on of annual assessment for Fiscal Year 2022/23.
BUSINESS
18. Five-Year Capital Improvement Program (Fiscal Year 22/23-26/27) Recommendation: Adopt a Resolu$on approving the Five-year Capital Improvement Program (Fiscal Years 22/23-26/27).
19. Napa County Animal Shelter Contract Extension
Recommendation: Adopt a Minute Order approving an extension of the term of the Professional Services Agreement with Napa County for Animal Shelter Services through June 30, 2025.
20. Watson Lane Annexation - CEQA Consultant Services
CITY COUNCIL MEETING AGENDA JUNE 21, 2022
Recommendation: Adopt a Resolu$on appropria$ng $362,538 from the Economic Development Reserve and approving a Professional Services Agreement with Rincon Consultants in an amount not to exceed $362,538 for environmental review and consul$ng services in conjunction with the Watson Lane Annexation.
21. Authorize the City Manager to Award a Construc)on Contract to the Lowest Responsible and Responsive Bidder for the Recycled Water System Expansion Project (RW17-0100) Recommendation: Adopt the following Resolu$ons taking ac$ons in conjunc$on with the Recycled Water System Expansion Project:
1. Authorizing a short-term, inter-fund loan from Fund 510 Water Ops in the amount of $2,030,000, 2) amending the FY 2021-22 Capital Budget and increasing the Project Budget, 3) authorizing the City Manager to award a construc$on contract to to the lowest responsible and responsive bidder in an amount not to exceed the Project Budget, and 4) authorizing the Public Works Director to approve and execute Contract Change Orders in an aggregate amount not to exceed the Project Budget in conjunction with the Recycled Water System Expansion Project (RW17-0100).
2. Authorizing the City Manager to apply for American Rescue Plan Act (ARPA) Funds through Napa County, including accep$ng and execu$ng associated agreements in conjunction with the Recycled Water System Expansion Project (RW17-0100)
MANAGEMENT AND STAFF ORAL REPORTS
MAYOR/COUNCIL COMMENTS, COMMITTEE REPORTS, AND FUTURE AGENDA ITEMS The Mayor and Council may comment on ma5ers of public concern and announce ma5ers of public interest; no collective council action will be taken.
22. City Council Committee Report - Councilmember Mark Joseph
ADJOURNMENT
CERTIFICATION
I, Cherri Walton, CMC, Deputy City Clerk for the City of American Canyon, do hereby declare that the foregoing Agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Cherri Walton, CMC, Deputy City Clerk
CITY COUNCIL MEETING AGENDA JUNE 21, 2022