SPECIAL JOINT CITY COUNCIL AND PARKS &
COMMUNITY SERVICES COMMISSION
AGENDA
4381 Broadway, Suite 201 American Canyon, CA
94503
August 30, 2022
6:30 PM
Consistent with Government Code Sec on 54953 and the American Canyon City Council Resolu on Declaring the Existence of a Local Emergency due to the COVID-19 Pandemic, City Council and other public mee ngs will be conducted both in person at City Hall, 4381 Broadway, Suite 201, and also via Zoom Teleconferencing to promote local, state, and federal guidelines and social distancing recommenda ons for the containment of the coronavirus.
City officials and members of the public are invited to a5end the mee ng either in person or via teleconference. This mee ng will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here.
THIS MEETING WILL BE HELD ENTIRELY VIRTUALLY. There will be no in-person participation.
PUBLIC PARTICIPATION: Oral comments, during the mee ng: Oral comments can be made in person during the mee ng. A Zoom Webinar has been established for public comments made via zoom. To give your public comment via zoom, use the Register to Speak feature of eComments, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.
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AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee ng and are available to the public via the City’s website at www.cityofamericancanyon.org.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna ve formats to comply with the Americans with Disabili es Act. Please send a wri5en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip on of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting.
Mayor: Leon Garcia
Vice Mayor: Mariam Aboudamous
Councilmembers: Mark Joseph, David Oro, Pierre Washington Chair: Kristin Einberger
Vice Chair: Karina Servente
Commissioners: Cathy Margolati, Clarence Mamaril, Gina Griggs SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA AUGUST 30, 2022 1 6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
This me is reserved for members of the public to address the City Council on items of interest that are not on the Agenda and are within the subject ma
er jurisdicon of the City Council. Comments are limited to 3 minutes.
Comments for items on the Agenda will be taken when the item is called. The City Council is prohibited by law from taking any acon on ma
ers discussed that are not on the Agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this me. Speakers are asked to please speak clearly, and provide their name. Any handouts for distribuon to the City Council must be emailed by 3:00 p.m. on meeng day. To comment via zoom during the meeng: click the “raise your hand” bu on if joining by computer, or press *9 if joining
by phone, when the item is called. To avoid confusion, hands raised outside of Public Comment periods will be lowered.
BUSINESS
1. Parks and Community Services Commission Work Plan for Fiscal Year 2022/23 Recommendation: Adopt by Minute Order the Parks and Community Services Commission Work Plan for Fiscal Year 2022/23.
ADJOURNMENT
CERTIFICATION
I, Liz Lozano, Administra ve Technician, for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Liz Lozano, Administrative Technician
SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA AUGUST 30, 2022 2 SPECIAL JOINT CITY COUNCIL AND PARKS AND
COMMUNITY SERVICES COMMISSION AGENDA
AUGUST 30, 2022
STAFF REPORT
BUSINESS
ITEM NUMBER: 1.
TITLE
Parks and Community Services Commission Work Plan for Fiscal Year 2022/23
RECOMMENDATION
Adopt by Minute Order the Parks and Community Services Commission Work Plan for Fiscal Year 2022/23.
CONTACT
Alexandra Ikeda, Parks and Recreation Director
BACKGROUND & ANALYSIS
The City Council (Council) formed the Parks and Community Services Commission (Commission) in 1999 through Ordinance 99-03, which amended the City of American Canyon Municipal Code. The Code includes Chapter 2.29, which outlined the powers, du:es, and responsibili:es of the Commission.
In 2003, Council adopted the Parks and Community Services Guidelines (PCS Guidelines) and made a change to American Canyon Municipal Code Chapter 2.29 which narrowed the Commission's purview and clarified their role and func:on as follows: "The funcon, power and dues of the Parks and Community Services Commission shall include a review of issues referred to the Commission by the City Council, the City Manager, the Community Services Department, or residents or organizaons of the City; to provide advice, comment and make recommendaons regarding such issues as requested; to organize or facilitate community benefit acvies or funcons; and other duties as assigned by the City Council."
Per the PCS Guidelines, the Commission serves in an advisory capacity to the City Council and the Community Services Department. Each Year, the Commission will develop a work plan for the coming fiscal year. The work plan will list issues and projects to be addressed by the Commission and should be consistent with the Council's adopted goals and priori:es. On June 9, 2022, the Commission met with the Parks and Recrea:on Director and developed a draft Work Plan for Fiscal Year 2022/23 (Exhibit A).
The items listed in the Commission's work plan are equally important and are arranged to help 3 priori:ze workflow based on highest priority; i.e. the first two items are to be completed in the first half of the fiscal year, and the last two items will be completed the second half of the fiscal year. Once the work plan is approved by Council, the Commission's focus will be guided by the work plan.
For issues and projects that come up during the year that are out of the realm of the work plan and would require significant staff :me or City funds, the Commission should determine if it is feasible to wait un:l the next year to address the issue or project. If the Commission determines that the issue or project should be addressed in the current year, a recommenda:on for modifica:on of the work plan will need to be submiEed to Council for considera:on. This recommenda:on for modifica:on of the work plan will need to indicate which issues or projects will be postponed or eliminated to accommodate and add the new issue or project to the work plan.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
The annual cost to convene the Commission on a monthly basis is approximately $30,000. These costs are included in the FY 22/23 Budget - primarily through staffing allocations.
ENVIRONMENTAL REVIEW
15378(b) - The ac:on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec:ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.
ATTACHMENTS:
1. Minute Order.pdf
2. Exhibit A - PCS Work Plan FY22/23
4 Office of the City Clerk
4381 Broadway, Suite 201 * American Canyon CA 94503
www.cityofamericancanyon.org
MINUTE ORDER NO. 2022-
A MINUTE ORDER OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING THE PARKS AND COMMUNITY SERVICES COMMISSION’S WORKPLAN FOR FISCAL YEAR 22/23.
At the Special Joint City Council and Parks and Community Services Commission meeting on DATE, the City Council of the City of American Canyon approved this item by the following motion and vote:
Motion by Council Member NAME, seconded by Council Member NAME, and carried unanimously, to approve the Parks and Community Services Commission’s workplan for fiscal year 22/23.
__________________________________
Liz Lozano, Administrative Technician
5 DATE: August 24, 2022
TO: Mayor and City Council
C/C: Parks and Recreation Director Ikeda
RE: Draft “FY 22/23 Work Plan” for the Parks & Community Services Commission On June 9, 2022, Parks & Community Services Commission (PCS) met to develop a draft Work Plan for FY 22/23. Below is the list of topics PCS has identified:
1. Playground and equipment upgrades and relocation
2. Fee Philosophy
3. Implementation of the Clark Ranch Master Plan
4. Update the Parks & Community Services Master Plan
The draft Work Plan will be the subject of a Special City Council/PCS meeting on August 30, 2022.
6