REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
October 4, 2022
6:30 PM
Consistent with Government Code Secon 54953 and the American Canyon City Council Resoluon Declaring the Existence of a Local Emergency due to the COVID-19 Pandemic, City Council and other public meengs will be conducted both in person at City Hall, 4381 Broadway, Suite 201, and also via Zoom Teleconferencing to promote local, state, and federal guidelines and social distancing recommendaons for the containment of the coronavirus. City officials and members of the public are invited to a5end the meeng either in person or via teleconference. This meeting will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here.
PUBLIC PARTICIPATION
Oral comments, during the mee)ng: Oral comments can be made in person during the mee$ng. A Zoom Webinar has been established for public comments made via zoom. To give your public comment via zoom, use the Register to Speak feature of eComments, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee$ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.
Written comments, via eComments: Please submit wri3en comments through the eComments link, located on the Mee$ngs & Agendas page of our websitehere. Comments will be available to council members in real $me. eComments will remain open throughout the mee$ng. All comments received will be posted online and become part of the meeting record.
Zoom Meeting Link: Click here
Webinar ID: 841 4701 1779 Passcode: 060300
The above-iden$fied measures exceed all legal requirements for par$cipa$on in public comment, including those imposed by the Ralph M. Brown Act. For more informa$on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].
AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee$ng and are available to the public via the City’s website at www.cityofamericancanyon.org.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna$ve formats to comply with the Americans with Disabili$es Act. Please send a wri3en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip$on of the requested materials, as well as your preferred alterna$ve format or auxiliary aid, at least three calendar days before the meeting.
Mayor: Leon Garcia
Vice Mayor: Mariam Aboudamous
Councilmembers: Mark Joseph, David Oro, Pierre Washington CITY COUNCIL MEETING AGENDA OCTOBER 4, 2022
1 PUBLIC ADDRESS – CLOSED SESSION 5:30 P.M.
The Mayor will call the meeng to order and conduct role call. Council will immediately convene into Closed Session a9er hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary. 5:30 P.M. CLOSED SESSION
1. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9 (d)(2).
One Matter.
2. Conference with Legal Counsel - Exis)ng Li)ga)on (3 ma>ers). Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Napa Superior Court Case No. 22CV000772).
b. In the Maer of Inspecon and Order to Abate at 106 Wilson Way (APN: 058-370- 002) (Napa Superior Court Case No. 22CV000850)
c. Russell Charpentier and William Baker v. City of Vallejo, et. al (Solano Superior Court Case No FCS058765)
3. Ma>ers Rela)ng to Public Employment Public Employee Performance Evalua)ons Pursuant to Gov. Code Section 54957.
Position: Jason Holley, City Manager
6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION
PROCLAMATIONS AND PRESENTATIONS
4. Proclamation - Code Enforcement Appreciation Month
5. Proclamation - Domestic Violence Awareness Month
6. Proclamation - Filipino American History Month
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
This me is reserved for members of the public to address the City Council on items of interest that are not on the Agenda and are within the subject ma5er jurisdicon of the City Council. Comments are limited to 3 minutes.
CITY COUNCIL MEETING AGENDA OCTOBER 4, 2022
2 Comments for items on the Agenda will be taken when the item is called. The City Council is prohibited by law from taking any acon on ma5ers discussed that are not on the Agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this me. Speakers are asked to please speak clearly, and provide their name. Any handouts for distribuon to the City Council must be emailed by 3:00 p.m. on meeng day. To comment via zoom during the meeng: click the “raise your hand” bu5on if joining by computer, or press *9 if joining by phone, when the item is called. To avoid confusion, hands raised outside of Public Comment periods will be lowered.
AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.
CONSENT CALENDAR
7. Minutes of September 20, 2022
Recommendation: Approve the minutes of the Regular City Council mee$ng of September 20, 2022.
8. Report Upon Return from Closed Session for the meeting of September 20, 2022 Recommendation: Approve the Report Upon Return from Closed Session for the mee$ng of September 20, 2022.
9. Award of Contract for the Elliot Drive Enhanced Crosswalk (TR22-0600) Recommendation: Adopt a Resolu$on awarding a Construc$on Contract to D.C. Electric Group, Inc. in the amount of $35,606 and authorizing the Public Works Director to execute change orders in an amount not to exceed the Project Budget in conjunc$on with the Elliot Drive Enhanced Crosswalk Project (TR22-0600).
PUBLIC HEARINGS
There are no Public Hearing Items.
BUSINESS
10. Wetlands Edge Court Extension Project (TR22-0200) Contract Award Recommendation: Adopt a Resolu$on to 1) Amend the FY22/23 Capital Budget to increase the project budget by $207,860; 2) Award a construc$on contract to Argonaut Constructors in the amount of $341,160; and 3) Authorize the Public Works Director to approve contract change orders in an amount not to exceed the project budget.
MANAGEMENT AND STAFF ORAL REPORTS
11. Receive an update on water main repair: 200 block James Rd
MAYOR/COUNCIL COMMENTS, COMMITTEE REPORTS, AND FUTURE AGENDA ITEMS The Mayor and Council may comment on ma5ers of public concern and announce ma5ers of public interest; no collective council action will be taken.
12. Anticipated Future Agenda Items of Note:
CITY COUNCIL MEETING AGENDA OCTOBER 4, 2022
3 October 5, 2022 Joint City Council/Open Space Advisory Committee (Remote Only) Future of OSAC
October 18, 2022 Joint City Council/Planning Commission (Remote Only) Appointment of Utility Rate Advisory Committee
Housing Element Workshop
November 1, 2022 City Council (Hybrid)
Veteran's Day Proclamation
2021 Building Code Update
AB1600 Annual Report
Water Conservation Ordinance
November 15, 2022 City Council (Hybrid)
Home2Suites Overhead Utility
Playground Replacement Project
December 6, 2022 City Council (Hybrid)
Giovannoni Logistics Center Design Permit and EIR
Certify Election Results
13. Council Committee Report - Councilmember Mark Joseph
ADJOURNMENT
CERTIFICATION
I, Taresa Geilfuss, CMC, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA OCTOBER 4, 2022
4 CITY OF AMERICAN CANYON
PROCLAMATION
CODE ENFORCEMENT APPRECIATION MONTH
WHEREAS, Code Enforcement Officers provide safety and welfare to American Canyon residents through research and knowledgeable enforcement of many ordinances; including building safety, noise, housing conditions, business licenses, and environmental health; and WHEREAS, Code Enforcement Officers do not often receive recognition for the challenging and demanding job to improve living and working conditions for residents and businesses of our local community; and
WHEREAS, the role of many Code Enforcement Officers has expanded in recent years to include consideration of human equity issues; and
WHEREAS, Code Enforcement Officers often have a highly-visible role among residents in our community as well law enforcement, first responders, legislative boards, local commissions, and agencies; and
WHEREAS, Code Enforcement Officers are dedicated, and highly qualified professionals who share our resident’s appreciation for a safe and healthy community; and WHEREAS, the American Association of Code Enforcement brings awareness to the Importance of Code Enforcement to the communities of the United States each year by recognizing and honoring Code Enforcement Officers and Professionals.
NOW, THEREFORE, BE IT PROCLAIMED the month of October 2022 as National Code Compliance Month and the City of American Canyon joins in recognizing and expressing our appreciation for the dedication and service by our Code Enforcement Officer and support staff.
Dated: October 4, 2022
__________________________________________
Leon Garcia, Mayor
5 City of American Canyon
Proclamation
DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, NEWS, Domestic Violence and Sexual Abuse Services is commemorating 41 years of service to survivors of domestic violence in Napa County, having opened the first confidential safe house on October 5th 1981 and began providing safety to those escaping abuse; and WHEREAS, every year since 1989, the United States Congress has proclaimed October as Domestic Violence Awareness Month, renewing our Country’s commitment to standing against DV and meeting the needs of survivors; and
WHEREAS, domestic violence is a public health concern that impacts the well-being and success of individual community members, as well as the community as a whole. Data from the U.S. Center of Disease Control’s National Intimate Partner and Sexual Violence Survey (NIPSVS) show that nearly 1 in 4 women and 1 in 9 men in the U.S. report experiencing severe physical violence from an intimate partner in their lifetime while nearly half of U.S. adults have experienced psychological aggression such as humiliating or controlling behaviors from their partner. Domestic violence can cause severe physical and emotional distress for survivors who are more likely to become suicidal and lose economic opportunities from the abuse. Children who witness abuse are likely to experience abuse themselves and are often used to control other family members which can have lifelong impacts on their mental health. Aside from the obvious physical and emotional trauma inflicted, domestic violence contributes to over 10% of all intentional violent deaths (not including suicide) and costs America over 8 billion dollars a year.
WHEREAS, by observing October as Domestic Violence Awareness Month we show that our community is committed to supporting survivors and working toward the prevention of domestic violence among future generations; and
WHEREAS, in Fiscal Year 2020/21 NEWS provided services to over 1,700 of our Napa County community members, including 24 hour response, assistance with protective orders, safety and shelter, permanent housing, financial aid, support groups and children’s services, for issues related to violence in the home; and
NOW, THEREFORE, I, Leon Garcia, Mayor, on behalf of the City Council of the City of American Canyon, do hereby proclaim October, 2022 as “Domestic Violence Awareness Month”, and encourage all residents of American Canyon to honor domestic violence survivors and those who serve them during this month and throughout the year.
___________________________
October 4, 2022 Leon Garcia, Mayor
6 CITY OF AMERICAN CANYON
PROCLAMATION
Proclaiming October 2022 as Filipino American History Month WHEREAS, Filipino Americans are one of the largest ethnic groups in the State of California and the City of American Canyon; and
WHEREAS, the earliest documented evidence of Filipinos in the United States dates to October 18, 1587, when Filipino mariners on Spanish sailing vessels landed in Morro Bay, California; and WHEREAS, over the course of four-hundred and thirty-three years, Filipino Americans have contributed greatly to the freedom, prosperity and diverse culture of the United States; and WHEREAS, in 2009, the month of October was first recognized as Filipino American History Month in California, to promote and reflect on Philippine history and culture; and WHEREAS, the Filipino Americans of American Canyon, born in the Philippines and many other countries, who speak a multitude of languages, whose immigrant stories are as varied as the thousands of islands which make up the Philippines, are all Filipino by virtue of their shared ancestry; and WHEREAS, American Canyon is a very diverse city with all religions, ethnicities, and languages represented and coexisting in a community that has a noteworthy history of embracing its diverse nature, including the active engagement of Filipino Americans in civic organizations and the appointment and election of Filipino Americans to various City commissions and to the City Council; and WHEREAS, it is important to educate our youth, including the youth in our newest student wellness program, FLAGG – The Filipino Life and Generations Group, on the lasting and significant contributions of Filipino Americans in local government, business, the medical and legal professions, education, religion and everyday life.
NOW THEREFORE BE IT RESOLVED, that I, Leon Garcia, Mayor of the City of American Canyon, on behalf of the American Canyon City Council, do hereby proclaim October, 2022 as Filipino American History Month in the City of American Canyon, and encourage residents to learn more about the history and contributions of Filipino Americans.
Dated: October 4, 2022 ____________________________________________ Leon Garcia, Mayor
7 CITY OF AMERICAN CANYON
REGULAR CITY COUNCIL MEETING
ACTION MINUTES
September 20, 2022
PUBLIC ADDRESS – CLOSED SESSION 5:30 P.M.
5:30 P.M. CLOSED SESSION
1. Conference with Legal Counsel - Existing Litigation (3 matters). Authorized pursuant to Government Code Section 54956.9(d)(1):
City of American Canyon v. City of Vallejo, et al. (Napa Superior Court Case No. 22CV000772).
In the Matter of Inspection and Order to Abate at 106 Wilson Way (APN: 058-370-002) (Napa Superior Court Case No. 22CV000850)
Russell Charpentier and William Baker v. City of Vallejo, et. al (Solano Superior Court Case No FCS058765)
2. Matters Relating to Public Employment Public Employee Performance Evaluations Pursuant to Gov. Code Section 54957.
Position: Jason Holley, City Manager
6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER
The meeting was called to order at 7:45 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
Present: Mayor Leon Garcia, Vice Mayor Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Councilmember Pierre Washington
Absent: None
Excused: None
REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION City Attorney William Ross provided an oral report upon return from closed session. Closed session commenced at 5:32 p.m. Only addressed Item 1 a - c. Closed session will reconvene to discuss Item 2 following open session. A written report will be provided. 8 PROCLAMATIONS AND PRESENTATIONS
3. Presentation - American Canyon 4-H
Council received a presentation from 4-H Club Leader Joy Malinowski with 4-H members Kayla Maynard and Milly Kane.
4. Presentation - American Canyon Chamber of Commerce
Council received a presentation from American Canyon Chamber of Commerce President Valerie Zizak-Morais.
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
Mayor Garcia called for public comments. Written comments: none. Oral comments: Yvonne Baginski was called to speak; Justin Hamilton Hole was called to speak. The public comments period was closed.
AGENDA CHANGES
There were no changes to the agenda.
CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Councilmember David Oro, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.
Ayes: Mayor Leon Garcia, Vice Mayor Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Councilmember Pierre Washington Nays: None
Abstain: None
Absent: None
Excused: None
5. Minutes of September 6, 2022
Action: Approved the minutes of the City Council meeting on September 6, 2022.
6. Report Upon Return from Closed Session for the meeting of September 6, 2022 Action: Approved the Report Upon Return from Closed Session for the meeting of September 6, 2022.
7. AB361 In Person and Remote Teleconferenced Meetings - September 15, 2022 - October 15, 2022
Action: Adopted Resolution 2022-87 reaffirming that, due to the continuing COVID-19 Pandemic, a local emergency exists, re-ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and authorizing in-person and remote teleconferenced meetings of 9 legislative and advisory bodies of the City of American Canyon for the period of September 15, 2022 - October 15, 2022 pursuant to the Ralph M. Brown Act.
8. Third Amendment with Recology American Canyon
Action: Adopted Resolution 2022-88 authorizing the City Manager to execute a third amendment to the City's Solid Waste Franchise Agreement (Agreement 2022-A-140) with Recology American Canyon to address residential rates, franchise fees, and language modifications regarding the City's Solid Waste, Recycling and Organic Mandatory Collection Implementation Plan.
9. American Canyon Chamber of Commerce Membership
Action: Adopted Minute Order 2022-04 approving membership to the American Canyon Chamber of Commerce for FY22/23 and authorizing a budget increase in the amount of $50,000 to line item 100-10-620-42425 from the General Fund Undesignated Fund Balance.
PUBLIC HEARINGS
There were no Public Hearings.
BUSINESS
10. Introduction to Computerized Maintenance Management System (CMMS) Council received a presentation from Maintenance & Utilities Director Felix Hernandez, III with Business Development Manager David Hargadon of Nexgen Asset Management Software. Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.
11. Key Performance Indicators
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.
MANAGEMENT AND STAFF ORAL REPORTS
Council received oral updates from Community Development Director Brent Cooper and Police Chief Rich Greenberg.
MAYOR/COUNCIL COMMENTS, COMMITTEE REPORTS, AND FUTURE AGENDA ITEMS
12. Council Committee Report - Councilmember Mark Joseph The mayor and council members announced items of community interest.
13. Anticipated Future Agenda Items of Note:
October 4, 2022, Joint City Council/Open Space Advisory Committee (Remote Only) Code Enforcement Appreciation Month
Filipino Heritage Month
10 Domestic Violence Awareness Month
OSAC Annual Workplan
October 18, 2022, Joint City Council/Planning Commission (Remote Only) Housing Element Workshop
November 1, 2022, City Council (Hybrid)
Veteran's Day Proclamation
2021 Building Code Update
AB1600 Annual Report
Home2Suites Overhead Utility
Water Conservation Ordinance Update
November 15, 2022, City Council (Hybrid)
Giovannoni Logistics Center Design Permit and EIR
Playground Replacement Project
ADJOURNMENT
Council adjourned at 9:00 pm to return to closed session.
CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
11 William D. Ross
David Schwarz
Kypros G. Hostetter
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
Facsimile: (650) 843-8093
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
September 26, 2022
VIA E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Virtual Regular Meeting of the American Canyon City Council; September 21, 2022
Dear Mayor Garcia and Members of the City Council:
This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Virtual Regular Council Meeting of September 21, 2022, consistent with Government Code Section 54957.1.
After convening in Open Session at 5:32 p.m. and ascertaining that there were no public comments on matters agendized for Closed Session consideration, your Council adjourned to Closed Session at 5:32 p.m.
There were two matters agendized for City Closed Session consideration.
1. Conference with Legal Counsel – Existing Litigation (3 matters) Authorized Pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Napa County Superior Court Case No. 22CV000772)
b. In the Matter of Inspection and Order to Abate at 106 Wilson Way (APN: 058-370-002) (Napa Superior Court Case No.
22CV000850)
c. Russell Charpentier and William Baker v. City of Vallejo, et. al (Solano Superior Court Case No. FCS058765)
12 The Honorable Leon Garcia, Mayor
and Members of the City Council
September 26, 2022
2. Matters Relating to Public Employment Public Employee Performance Evaluations
Pursuant to Government Code Section 54957
Position: Jason Holley, City Manager
With respect to City Closed Session Agenda Item No. 1.a., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1)., with the exception of indicating scheduled Court Motion dates.
With respect to City Closed Session Agenda Item No. 1.b., there was reportable action in the form of indicating the filing and service of a Complaint for Public Nuisance against the property owner, Napa County Superior Court Case No. 22CV001041. Except as indicated, there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).
With respect to City Closed Session Agenda Item No. 1.c., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).
Your Council concluded the Closed Session at 6:33 p.m. without consideration of Closed Session Agenda Item No. 2. Upon convening in Open Session, it was indicated that the Council would return to Closed Session to address City Closed Session Agenda Item No. 2. at the conclusion of the Open Session, which was accomplished by Council.
The second Closed Session concluded at 9:36 p.m. There was no reportable action with respect to Closed Session Agenda Item No. 2., consistent with the provisions of Government Code Section 54957.1.
This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.
Very truly yours,
William D. Ross
City Attorney
WDR:jf
13 The Honorable Leon Garcia, Mayor
and Members of the City Council
September 26, 2022
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
14 CITY COUNCIL AGENDA
OCTOBER 4, 2022
STAFF REPORT
CONSENT
ITEM NUMBER: 9.
TITLE
Award of Contract for the Elliot Drive Enhanced Crosswalk (TR22-0600)
RECOMMENDATION
Adopt a Resolu-on awarding a Construc-on Contract to D.C. Electric Group, Inc. in the amount of $35,606 and authorizing the Public Works Director to execute change orders in an amount not to exceed the Project Budget in conjunc-on with the Elliot Drive Enhanced Crosswalk Project (TR22- 0600).
CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
BACKGROUND & ANALYSIS
The Elliot Drive Enhanced Crosswalk Project (TR22-0600) will include the installa-on of rectangular rapid-flashing beacons (RRFB) at the mid-block crosswalk on Elliot Drive adjacent to the Adult Ac-vity Center as well as addi-onal approach signage and pavement markings. The crosswalk project is was one of six capital projects approved by City Council on March 15, 2022 for use of American Rescue Plan Act (ARPA) funds.
On February 16, 2021, City Council awarded a three-year traffic signal and street lightning maintenance and repair services contract to the lowest bidder, DC Electric Group Inc. (DC Electric.) DC Electric's scope of work includes maintenance of exis-ng equipment citywide, but can also perform additional services as required for an approved amount by the City.
In order to expedite the Elliot Drive Enhanced Crosswalk, City staff solicited DC Electric for addi-onal services to install the RRFB system on Elliot Drive and they provided a proposal in the amount of $35,606. What is not included in the scope of work are the pavement markings for the crosswalk.
However, Public Works can complete the pavement marking improvements prior to or shortly following DC Electric's completion of work.
The sole source jus-fica-on is that the City has an exis-ng contract agreement with DC Electric to perform this kind of work, the work can be expedited upon approval, the additional services is below the engineer's es-mate of $58,000 and other similar projects within the area, and DC Electric will be maintaining the system for the City as part of their existing three-year contract. 15 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Transporta-on: "Improve the transporta-on network within the City to alleviate conges-on and enhance the quality of life for the community."
FISCAL IMPACT
The FY 2022-23 Capital Improvement Budget provides for a Project Budget of $75,920 from Fund 240 (Federal ARPA funds) for the Elliot Drive Enhanced Crosswalk Project (TR22-0600). Sufficient funds are appropriated in the current budget to cover the project costs.
ENVIRONMENTAL REVIEW
The Elliot Drive Enhanced Crosswalk Project (TR22-0600) is categorically exempt from CEQA per Section 15301c, Existing Facilities.
ATTACHMENTS:
1. Resolution - Elliott Drive Enhanced Crosswalk Project
2. DC Electric Proposal Solar RRFB Crosswalk System
3. Vicinity Map
16 RESOLUTION NO. 2022‐______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON AWARDING A CONSTRUCTION CONTRACT TO D.C. ELECTRIC GROUP, INC. IN THE AMOUNT OF $35,606 AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE CHANGE ORDERS IN AN AMOUNT NOT TO
EXCEED THE PROJECT BUDGET IN CONJUNCTION WITH THE ELLIOT DRIVE ENHANCED CROSSWALK PROJECT (TR22‐0600)
WHEREAS, the Elliot Drive Enhanced Crosswalk Project (TR22‐0600) will include the installation of rectangular rapid‐flashing beacons (RRFB) at the mid‐block crosswalk on Elliot Drive adjacent to the Adult Activity Center; and
WHEREAS, the Project is in the FY22‐23 Capital Improvement Program, and has a Project Budget of $75,920 from Fund 240 American Rescue Plan Act; and
WHEREAS, the City has an existing traffic signal and street lighting maintenance and repair services contract with DC Electric Group, Inc. (DC Electric) that allows for additional services to be performed as required for an approved upon amount; and
WHEREAS, to expedite the implementation of the Elliot Drive Enhanced Crosswalk, staff solicited DC Electric for additional services to install the RRFB System; and WHEREAS, DC Electric provided a proposal to install the RRFB system in the amount of $35,606; and
WHEREAS, staff reviewed the proposal from DC Electric and found it to be both responsive and responsible; and
WHEREAS, the sole source justification is that the City has an existing contract agreement with DC Electric to perform this kind of work, the work can be expedited upon approval, the additional services is below the engineer's estimate of $58,000 and other similar projects within the area, and DC Electric will be maintaining the system for the City as part of their existing three‐year contract; and WHEREAS, the Project is Categorically Exempt from CEQA per Section 15301c, Existing Facilities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon awards a construction contract to DC Electric Group, Inc., in the amount of $35,606 and authorize the Public Works Director to approve Contract Change Orders in an aggregate amount not to exceed the Project Budget.
PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of October, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Leon Garcia, Mayor
17 2
ATTEST:
_______________________________
Taresa Geilfuss, City Clerk
18 DC Electric Group, Inc. 40 Berry Dr. Pacheco CA, 94553 t: (925) 293-9455 f: (925) 293-9454 Lic. #949934 DIR #1000003395 SBE #1748848
September 21, 2022
City of American Canyon
Attn: Bob Dunn
4381 Broadway St #201
American Canyon, CA 94503
Job Name: Furnish & Install One (1) new dual sided solar RRFB system Job Location: Elliot Dr. at the Trail/Adult Center Crosswalk– American Canyon, CA Dear Bob,
Per your request, we offer to perform the following work, based on our standard terms and conditions:
Scope of Work:
• Establish temporary traffic control as required.
• Demolish two (2) flags of sidewalk at Elliot Dr. to provide accessible pole locations. • Excavate and construct two (2) reinforced Type 1B Pole footings. • Furnish and install two (2) new 15-ft Type 1B poles with flanges on new foundations. • Furnish and install one (1) new Tapco Dual Sided Solar RRFB System to include the following components: (2)each RRFB, Solar 20/44, Radio, TOP, DS, Amber light bars, H/T Pole X2, (4) RRFB - Dimmable, Assembly, (4) R1-1,24"x24"x.080 DG3, Fed Spec, Stop Sign, (2) W16-7PR,24"x12"x.080 DG3 FYG, Down Diagonal Right Arrow (Fed Spec) Sign, (2) W16-7PL,24"x12"x.080 DG3 FYG, Down Diagonal Left Arrow (Fed Spec) Sign. (2) Bulldog PPB’s
• Furnish and install two (2) new flags of sidewalk.
• Test for proper operation.
Labor ….$13,785.00
Equipment …..$3,485.00
Material…..$15,846.00
Subcontractor…..$2,490.00
Total Labor, Material & Equipment… $35,606.00
This offer shall expire 30 days from the date hereof and may be withdrawn by us at any time prior thereto with or without notice. This offer supersedes any prior offers, commitment or orders, contains all terms, conditions and warranties and when accepted, constitutes the entire contract between the parties. The resulting contract shall not be modified except by formal written amendment. This offer shall be accepted by delivery to us of a copy of this offer duly signed by you in the space provided. This price assumes work will be done directly for the City and excludes any potential fees/permits. Any change in schedule requested by the City will result in a change order.
This proposal is hereby accepted on this _____________ day of __________________, 20____.
City of American Canyon DC Electric Group, Inc.
By: ____________________________ John Abraham
Title: ___________________________ Regional Manager
19 © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS
KNIGHTSBRIDGE
ELLIOTT DRIVE ADULT ACTIVITY CENTER
CITY OF AMERICAN CANYON
ENHANCED CROSSWALK
05 PROJ 3
03 ELLIOT DRIVE ENHANCED CROSSWALK IMPROVEMENTS PROJE
20 CITY COUNCIL AGENDA
OCTOBER 4, 2022
STAFF REPORT
BUSINESS
ITEM NUMBER: 10.
TITLE
Wetlands Edge Court Extension Project (TR22-0200) Contract Award
RECOMMENDATION
Adopt a Resolu,on to 1) Amend the FY22/23 Capital Budget to increase the project budget by $207,860; 2) Award a construc,on contract to Argonaut Constructors in the amount of $341,160; and 3) Authorize the Public Works Director to approve contract change orders in an amount not to exceed the project budget.
CONTACT
Erica Ahmann Smithies, PE, Public Works Director/City Engineer Ron Ranada, PE, Sr. Civil Engineer
BACKGROUND & ANALYSIS
The Wetlands Edge Court Extension Project (TR22-0200) (“Project”) will complete the unpaved access road from the current terminus of Wetlands Edge Court, which was installed by the new Napa Junc,on Elementary School Project to the end of the exis,ng paved trail that was installed by the SDG 330 Commerce Project. The Project includes the construc,on of approximately 300 LF of a 22’ wide asphalt pavement roadway, and 832 LF of stormdrain pipe including associated inlets and manholes, and signage and striping improvements at Wetland Edge Court, north of Eucalyptus Drive.
The City solicited compe,,ve bids for the Project on September 9, 2022. The Engineer’s Es,mate was $384,800. On September 27, 2022, the following bids were received and publicly read aloud:
Bidder Total Bid Amount
Argonaut Constructors
Santa Rosa, CA 95402
$341,160.00
FJ&I Engineering, Inc.
San Pablo, CA 94806
$371,400.00
Maggiora & Ghilotti, Inc.
San Rafael, CA 94901
$387,000.00
WestPac Construction
Healdsburg, CA 95448
$448,815.00
21 Lister Construction
Vacaville, CA 95688
$449,700.00
Kerex Engineering, Inc.
Martinez, CA 94553
$479,180.00
Koios Engineering, Inc.
San Francisco, CA
94124
$534,060.00
Suulutaaq, Inc.
Suisun City, CA 94585
$536,616.00
W.R. Forde Associates,
Inc.
Richmond, CA 94801
$548,798.00
Oak Grove Construction
Co, Inc.
Petaluma, CA 94952
$598,638.00
Martin Brothers
Construction
Sacramento, CA 95826
$613,586.00
The bid submiKed by Argonaut Constructors in the amount of $341,160 was the apparent low bid.
Staff has reviewed the bid from Argonaut and found it to be both responsive and responsible. Staff has verified the contractor's qualifica,ons including valid Class A License No. 171432, DIR registra,on, and references, and found them to be sa,sfactory and acceptable. The prices of the Bid Items reflect reasonable and customary costs of comple,ng the work. Staff recommends the Council award a construc,on contract to Argonaut Constructors in the amount of $341,160 in conjunc,on with the Wetlands Edge Court Extension Project (TR22-0200). If approved, and weather permiPng, construc,on is scheduled to begin in November 2022, and should be completed by February 2023.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."
FISCAL IMPACT
The FY 2022-23 Capital Budget currently provides for a Project Budget for the Wetlands Edge Court Extension Project (TR22-0200) in the amount of $257,000.
With design completed and estimates updated, the Project Budget has been updated as follows:
Expense Item Amount
Construction $344,160
Contingency (20% of Construction) $68,900
Material Testing Services $17,300
22 Construction Management /
Inspection
$34,500
Project Budget $464, 860
The two main contributors to the budget increase was the higher cost of material and installation for the storm drain system as well as an increase in es,mated earthwork quan,,es for the roadway based on the final design.
Staff Recommends the following to amend the FY22-23 CIP Budget and increase the Project Budget:
Source Current CIP Budget Proposed Amendment Revised Budget Fund 210, Measure A $215,000 $104,120 $319,120
Fund 212, Gas Tax $42,000 $103,740 $145,740
Total $257,000 $207,860 $464,860
ENVIRONMENTAL REVIEW
15301 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 1 exemp,on of exis,ng facili,es of Sec,on 15301 of Title 14 of the California Code of Regula,ons and said exemp,on is not negated by any excep,on under Sec,on 15300.2 of said Regulations.
ATTACHMENTS:
1. Resolution - Award TR22-0200 Wetlands Edge Court
2. Project Site Plan
23 RESOLUTION NO. 2022-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON 1) AMENDING THE FY2022-23 CAPITAL BUDGET AND INCREASING THE PROJECT BUDGET, 2)
AWARDING A CONSTRUCTION CONTRACT TO ARGONAUT CONSTRCUTORS IN THE AMOUNT OF $341,160, AND 3) AUTHORIZING THE PUBLIC WORKS DIRECTOR TO APPROVE CONTRACT CHANGE
ORDERS IN AN AGGREGATE AMOUNT NOT TO EXCEED THE PROJECT BUDGET IN CONJUNCTION WITH THE WETLANDS EDGE COURT EXTENSION PROJECT (TR22-0200)
WHEREAS, the Wetlands Edge Court Extension Project (TR22-0200) (“Project”) will provide for a new 300 LF 22’-wide paved roadway, and thereby close an unimproved gap on Wetlands Edge Court; and WHEREAS, the Project will also provide for needed stormdrain infrastructure improvements; and WHEREAS, the Engineer’s Estimate for the Project is $384,800; and WHEREAS, the City solicited competitive bids for the Project on September 9, 2022, and on September 27, 2022, the following bids were received and publicly read aloud:
Bidder Total Bid Amount
Argonaut Constructors
Santa Rosa, CA 95402 $341,160.00
FJ&I Engineering, Inc.
San Pablo, CA 94806 $371,400.00
Maggiora & Ghilotti, Inc.
San Rafael, CA 94901 $387,000.00
WestPac Construction
Healdsburg, CA 95448 $448,815.00
Lister Construction
Vacaville, CA 95688 $449,700.00
Kerex Engineering, Inc.
Martinez, CA 94553 $479,180.00
Koios Engineering, Inc.
San Francisco, CA 94124 $534,060.00
Suulutaaq, Inc.
Suisun City, CA 94585 $536,616.00
W.R. Forde Associates, Inc.
Richmond, CA 94801 $548,798.00
Oak Grove Construction Co, Inc.
Petaluma, CA 94952 $598,638.00
Martin Brothers Construction
Sacramento, CA 95826 $613,586.00
24 2
WHEREAS, staff has reviewed the bid from Argonaut Constructors and found it to be both responsive and responsible; and
WHEREAS, staff has verified the contractor’s qualifications including valid Class A License No. 171432 DIR registration, and references, and found them to be satisfactory and acceptable; and WHEREAS, staff finds the prices of the Bid Items reflect reasonable and customary costs for completing the work; and
WHEREAS, the Project is in the FY22-23 Capital Budget, and has a Project Budget of $257,000, which includes $215,000 from Fund 210 (Measure A) and $42,000 from Fund 212 (Gas Tax); and WHEREAS, given the apparent low bid and other construction expenses, there is a need to increase the Project Budget an additional $207,860; and
WHEREAS, sufficient funding in the amount of $104,120 in Fund 210 (Measure A), and $103,740 in Fund 212 (Gas Tax), exists to accommodate the needed increase to the Project Budget; and WHEREAS, the Project is Categorically Exempt from CEQA per Section 15301c, Existing Facilities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby amends the FY 2022-23 Capital Budget to increase as follows; and Budget Line Item Name Amount
210-85-450-48310 Fund 210 Measure A $104,120
212-85-450-48310 Fund 212 Gas Tax $103,740
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby amends the Project Budget for the Wetlands Edge Court Extension Project as follows; and Source Current Amount New Amount
Fund 210, Measure A $215,000 $319,120
Fund 212, Gas Tax $42,000 $145,740
Total $257,000 $464,860
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby awards a construction contract to Argonaut Constructors, in the amount of $341,160; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby authorizes the Public Works Director to approve Contract Change Orders in an aggregate amount not to exceed the Project Budget.
PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of October, 2022, by the following vote:
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AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Leon Garcia, Mayor
ATTEST:
_______________________________
Taresa Geilfuss CMC, City Clerk
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7+98 REGISTERED PROFESS IONAL ENG INEER STATE OF CAL I FORN I A E R IC A L . A HMA NN S MIT HIE S 27 City Council Committee Report
Submitted
by: * Councilmember Mark Joseph
Council
Meeting
Date:
10/04/2022
Event
Date: 2022-09-21
Event
Type
Committee Report
Event Title:* Napa Valley Transportation Authority (NVTA) Event Report: Attended the monthly meeting virtually. Heard updates on major NVTA projects, the Vine Transit system, and acknowledged an extra $2 million in higher Measure T revenues (another $140-175k for us).
Most of the projects are on schedule and I will forward a copy of the presentation when it is sent to me. As part of the Vine Transit update, we learned that American Canyon's shuttle service has really grown. Part of this is having 2 busses in service, and some is that we have bus stops that help transport students to and from our schools.
We also approved a Transportation Needs Assessment for Napa County Seniors. This was requested prior to the pandemic, so there was a delay in moving forward. The study will cost $160,000 and take approximately 18 months to complete.
We also awarded funds to Napa City and St. Helena under the Transportation for Clean Air (TFCA) program. The next round of project submittals is next Spring 2023; hopefully, we will have some bike/ped path projects ready for funding!
File/Photo Upload Max file size for all uploads is 10 MB Event
Date: 2022-09-23
Event
Type
Committee Report
Event Title:* Climate Action Committee
Event Report: The committee met primarily to hear the results of the Greenhouse Gas (GHG) Inventory that was recently completed. Friday's report was focused on the results of the GHG inventory; we will also get reports on programs and strategies to address our collective goal of net zero pollutants by 2030. We will also get reports on Methane and Carbon Sequestration. In short, staff is rolling out the data as quickly as they can.
Some things that stood out to me--On Road Transportation is only 30% compared to Buildings at 38%--this is almost the opposite of the ratios from the last study. Some of this is methodological: EV Charging is part of Buildings (versus gasoline is part of On Road); as we shift to EV's, Building will go up and Transportation will go down. Because the technology changes over time, we can't get a perfect comparison from one study to the next, but overall, there was a 1% drop in GHG, compared to the 2005 study. Considering how much the County has grown in 15+ years, this isn't as bad as it seems. Compared to where we need to be, it's a wake-up call.
The City Manager already forwarded a copy of the study, so it's not included here.
File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event
Type
Committee Report
28 Event Title:* Chamber Activties
Event Report: I attended the Chamber's monthly coffee mixer at Redwood Credit Union. The Police Chief was our guest speaker, and Council member Washington was there as well. Good turnout from our regulars, but there were a few new faces!
I also attended the Government Affairs Committee (GAC). We reviewed Statewide and local ballot measures, focusing on those items that directly relate to our business community.
File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event
Type
Community Event
Event Title:* City Events and meetings
Event Report: Eucalyptus Sidewalk Ribbon-cutting: This was a long-awaited project, and it turned out great! I use it quite often, now that I walk to Redwood Credit Union and City Hall. Good turnout from the community.
Fire Chief Meeting: Met with the Fire Chief to go over the Battalion Chief proposal in more detail, primarily the financial aspects. This will be a big increase in our staffing costs, but I also believe Fire District staff have worked through enough "backstops" to allow us to pay for these positions as well as the additional Firefighters, even if the economy slows down.
Police Chief Meeting: Met with the Police Chief to discuss surveillance cameras, including their benefits and how they have been deployed. I think this is an excellent tool that may discourage criminal activity, and will definitely help our officers catch the bad guys!
File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event
Type
Community Event
Event Title:* Community Events and Activities
Event Report: Kiwanis Installation Dinner: We had a great turnout, including several Key Club members. The dinner/installation event was at LaStrada's, and the food was as good as ever. Scott Myer is our new President; I am the President-elect; Bruce Benson takes over my old job as Treasurer; and Anne Garner remains as Secretary. We also added a new board member and former Key Club member: Nat Ong.
ACAF Board Meeting: We approved a partnership with ACTS to host a Veteran's Day Art Contest, which should add a new dimension to the annual event. We also heard updates on our upcoming events: Pumpkin Path, ACHS Arts & Musicfest; and a Holiday Boutique.
Electric Mobility Event: We had a great turnout of vehicles and bikes. Thanks to NVTA for sending us their new Electric Bus, and the City brought an all electric service van. There were a lot of Tesla's, but there were other EV's as well. Because it was at our Walmart, we got a better turnout than when it was at Napa Valley College. Foot traffic is still king!
Democrats of Napa Valley: Attended their monthly meeting and heard from contested School Board races in Napa Valley (our two trustees aren't up for re-election).
ACMS Ribbon Cutting: The campus has been virtually rebuilt and it looks terrific. The School District includes a longer program for their ribbon-cuttings vs. the Chamber, but seeing all the people attending was welcomed. It was also a strange event for me: I was there 20+ years ago at its first ribbon-cutting!! Napa Community Benefits Coalition: Attended this monthly meeting to hear the latest on the Napa General Plan Update. The Coalition made a persuasive argument to add more language relating to child care, labor 29 relations and affordable housing. It's safe to say they will approach American Canyon with similar requests during our upcoming General Plan Update.
Ghadar Movement Celebration event: I attended this event with Arvind Nischal and Sheriff Oscar Ortiz. It commemorates Indian efforts to liberate themselves from British rule. Unfortunately, it was in hindu so I didn't understand very much. But it was good to see such a large turnout and they had musical and dance performances that I could enjoy!
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