Should you wish additional information concerning the Commission or the responsibilities of its members, please feel free to contact me. The Commission would appreciate being notified of the reappointment of Mr. Pedroza, or the appointment of a new representative as soon as possible.
Sincerely,
Kimberly Ward
Secretary to the Commission
cc: The Hon. Ryan Gregory, Chair, Napa County Board of Supervisors Greg Morgan, Deputy Clerk of the Board, Napa County Board of Supervisors Commissioner Alfredo Pedroza
DocuSign Envelope ID: 91E72DB7-79C0-4C4E-BA24-27CAE952EEF4 176
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CITY COUNCIL AGENDA
JANUARY 17, 2023
STAFF REPORT
BUSINESS
ITEM NUMBER: 18.
TITLE
Maintenance and Utilities Department, Parks, Building Maintenance, Fleet Update
RECOMMENDATION
Receive a Presenta+on on Maintenance and U+li+es Department, Parks, Building Maintenance, and Fleet Update.
CONTACT
Felix Hernandez, III, Maintenance and Utilities Director Brian Materne, Maintenance and Utilities Superintendent
BACKGROUND & ANALYSIS
The Maintenance and U+li+es Department is responsible for the management of the City's facili+es and fleet; and the treatment and distribu+on of drinking water; the collec+on, reclama+on, and reuse of wastewater; compliance with all environmental regula+ons related to water, wastewater, stormwater, and solid waste. The city operates the Corpora+on Yard, Water Reclama+on Facility, and Water Treatment Plant. Fleet, Building, and Parks are housed at the Corporation Yard.
Fleet, Building, and Parks encompasses the management of fleet-wide registra+on and vehicle and equipment inspec+ons, and fleet procurement through the Enterprise Fleet Leasing contract. It maintains and manages all City Facili+es to provide a safe and comfortable environment, managing janitorial services, supplies, electrical, plumbing, HVAC, keycard access systems, gates, and roofing. The Parks Division maintains the maintenance of Newell Open Space, Wetlands Bay Trail, and Open Spaces in the Riparian and fields along creeks, maintains water chemistry at the Phillip West Aqua+cs Center, maintains all 22 city parks and playgrounds, oversees maintenance contracts with landscapers, and the Citywide irriga+on system control upgrade to smart irriga+on for maximizing water conservation efforts.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
None
191
ENVIRONMENTAL REVIEW
15378(b) - The ac+on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec+ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations ATTACHMENTS:
1. Presentation - Fleet Buildings and Parks Maintenance 192
City Council Update
January 17, 2023
Maintenance and Utilities Department
Fleet, Building, and Parks Maintenance Divisions
193
Fleet Maintenance
Maintains safe vehicles and equipment.
Staffed by 1 Full-Time Mechanic
✓ Manages fleet-wide registration and vehicle inspections ▪ Public Works Fleet – 53+ Vehicles & Equipment
▪ Parks Maintenance Tractors & Mowers
▪ Police Fleet – 18+ vehicles
✓ Performs 90-day California Highway Patrol Safety
Inspections
✓ Manages Fleet Procurement through Enterprise Fleet
Leasing Contract
2 Photo of George Gill, Fleet Mechanic
194
3 195
In 2022, the City Received: • 7 Police Interceptors • 3 Ford Escape Hybrid Pool Vehicles • 1 All Electric Transit Van • 1 Eco Boost F-150 Pick Up Truck • 1 Ford Explorer In the Queue: • 1 Police Interceptor • 1 Ford Maverick Pick Up Truck • 9 F-150 Pick Up Trucks • 5 F-550 Utility Body Trucks Fleet Highlights
196
Building Maintenance
Maintains facilities to provide a safe and
comfortable environment.
Staffed by 1 Full-Time Maintenance Worker
▪ Position vacant since June 2022
For 13 City-owned Facilities:
✓Manages electrical, plumbing, HVAC, keycard
access systems, gates, and roofing
✓ Procurement and inventory of all janitorial
supplies
✓All miscellaneous maintenance
5 197
6 198
Building Highlights • Onboarding New Staff Member • Upgrading Keycard System at City Hall
• Preparing 300 Napa Junction
Road Facility for Corporation
Yard and Parks & Recreation
Occupancy; including: • Installing Fencing and Gates • Replacing Windows • Painting • Security System Installations • Collaboration of IT/Communications
• Outfitting New Workshops
7 199
Parks Maintenance
Maintains outdoor facilities in a safe and clean
manner.
Staffed by a Parks Supervisor, 1 Senior Maintenance
Worker, and 4 Maintenance Workers
✓Maintenance of Newell Open Space, Wetlands Bay Trail,
and Open Spaces in the Riparian and Fields along Creeks ✓Maintenance of Water Chemistry at Phillip West Aquatic Center
✓22 Parks: Trash & Debris Removal on Weekly Basis,
Weed Abatement, Graffiti Removal, and the Care of
Playgrounds, Shrubs and Turf
8 200
9 201
Parks Highlights
Recent Accomplishments:
✓ Fall/Winter Season Tree Care
✓ Open Space Weed Abatement
✓ Holiday Tree Decoration
✓ Repair of Several Irrigation Leaks
✓ Deployed Remote-control Mower
Coming Up:
• Citywide Shrub Pruning
• Baseball Field Season Opening Prep
• Bocce Ball Court Season Opening Prep
• Seasonal Irrigation System Updates
• Citywide Irrigation System Control Upgrade to Smart
Irrigation for Maximize Water Conservation Efforts
202
Questions?
203
CITY COUNCIL AGENDA
JANUARY 17, 2023
STAFF REPORT
BUSINESS
ITEM NUMBER: 19.
TITLE
Parks and Recreation Department Quarterly Update
RECOMMENDATION
Receive a Presentation on the Parks and Recreation Department Quarterly Update.
CONTACT
Alexandra Ikeda, Parks and Recreation Director
BACKGROUND & ANALYSIS
The City of American Canyon's Parks and Recrea1on Department is commi2ed to enhancing our community's quality of life, and we play a significant role in shaping the City's character and sense of place. We strive to meet the needs of our diverse and mul1genera1onal community by offering a wide variety of recrea1onal programs, services, parks, trails, and open spaces. We promote physical, emo1onal, and mental health by encouraging physical fitness and outdoor play; we foster social cohesiveness by celebra1ng diversity and promo1ng social equity; we create memorable experiences through our community events and community partnerships; we sustain and steward natural resources by protec1ng habitats and sensi1ve species within our open spaces; and we support economic vitality by partnering and suppor1ng our local partners and nonprofit organizations.
The Parks and Recrea1on Department is staffed by (1) Full-Time Interim Recrea1on Manager, (4) Full-Time Recrea1on Coordinators, (1) Full-Time Administra1ve Technician, (1) Full-Time Administra1ve Clerk I, and various part-1me (non benefited) staff - who are directly 1ed to our programs and services, with management and oversight by the Parks and Recreation Director.
Throughout the pandemic, the Parks and Recrea1on Department has proven to be an essen1al func1on of the City. Since the liAing of the Health Order in February 2022, our department has been hard at work bringing back popular programs and services, expanding programs and rental offerings, and we continue to support and assist our community nonprofits and partners in their efforts.
Below is an overview of our program registra1on ac1vity, community volunteer efforts, and support provided to our community nonprofit organiza1ons, partners, and local youth sports organiza1ons from March 2022 through December 2022.
204
Program Registration
In January 2022, the department changed registra1on plaCorms from Ac1veNet to CivicRec. To date, we have 5,473 CivicRec users and we have processed 6,341 registra1ons (online, over the phone, and in person) for our programs and services, we had 289 group picnic rentals (for American Canyon residents only) at our parks and 5 indoor facility rentals (started in December 2022), and there were 844 cancellations/refunds.
Program / Service Total Registration (March-December 2022) Senior Services 392
Sports Programs 2,318
Dance Programs 981
Enrichment Programs 88
Special Programs 418
Swim Lessons 1,200
Lap Swim 378
Water Exercise 566
Group Picnic Rentals
289
Shenandoah A: 72 Rentals
Shenandoah B: 54 Rentals
Silver Oak Park: 50 Rentals
Community Park I: 49 Rentals
Community Park II: 21
Gadwall Park: 30
Via Bellagio Park: 1
Main Street Park: 11
Linwood Park: 1
Indoor Facility Rentals 5
Community Volunteer Opportunities
We recognize the importance of our volunteers and how they help make our community a be2er place to live, work, and play. Since March, we have made great efforts to bring back a robust Volunteer Program, focusing on community efforts within our parks, events, and programs. To date, we have worked alongside 137 volunteers, equating to 660 volunteer hours.
Community Nonprofit Organizations and Partners
Our Community Nonprofit organiza1ons and partners foster civic engagement and leadership and provide educa1onal, recrea1onal, cultural, and social services that are needed and valued by our community. Our department works with over 21 American Canyon community nonprofit organiza1ons and partners where we provide various City resources - such as staff support, supplies, and facilities at no cost, that support the success of their programs, services, and events. 205
Program / Services City Resource Provided
Facility / Park Rental 246 Hours
City Staff Support 140 Hours
Programs
10,000 Easter Eggs Donated (equivalent to
$1500).
230 kids from Boys & Girls Club - Summer
Rec Swim Reduced Rate.
Community Sports Organizations
Sports organiza1ons play a significant role within our department and community. Although we provide a wide variety of high-quality sports programs, we work closely with several community sports organiza1ons that provide an advanced compe11ve sports experience. The City values these partnerships as they promote high-quality sports leagues within our community, teach sportsmanship and teamwork, and they help form meaningful rela1onships and community bonds.
Our support and involvement with these organiza1ons are minimal, however, the City resources that are allocated to support them provide great value to their organiza1on and the par1cipants that par1cipate in their programs. To date, we have provided over 3,771 rental hours at no cost to these organizations.
Organization Free Facility Rental Hours
American Canyon Youth Football League 280 Hours
American Canyon Youth Soccer Organization 434 Hours
American Canyon Little League 2,945 Hours
American Canyon Bocce Ball League 112 Hours
Projects
Playground Replacement Project (PR21-0100): The Playground equipment for Northampton Park, Via Bellagio Park, and Linwood Park has been ordered with Miracle PlaySystems, Inc. the project is expected to start around May 2023; one park will be completed at a time.
Skatepark Reloca9on Project (PR22-0100): The City has scheduled an equipment inspec1on with American Ramp Company that is expected to take place mid-January 2023 - this inspec1on will determine the condi1on of the equipment and iden1fy any unforeseen equipment maintenance costs that were not accounted for when this project was approved by Council on September 6, 2022. City staff is expected to bring this project back to Council in February 2023 for considera1on regarding addi1onal project op1ons and discuss if needed, any unforeseen additional equipment maintenance costs.
Wetlands Edge Enhancement Project (PR19-0100): The City received the California State Parks Outdoor Environmental Educa1on Facili1es Grant in the amount of $246K which will be 206
used to construct an outdoor educa1on area (open-air sea1ng for up to 40 people), install 20 interpre1ve signs and elements, and construct a gender-neutral restroom at Wetlands Edge Preserve. This project was iden1fied and adopted as part of the Five-Year Capital Improvement Project Budget for FY 23/27.
Next Steps
As we move into 2023, we are ac1vely planning our upcoming summer including coordina1ng our seasonal community events and volunteer opportuni1es and restar1ng our indoor facility rental program. We will con1nue to work with and support our community nonprofit organiza1ons, partners, and local youth sports organiza1ons with their City resource needs. We will con1nue to collaborate and partner with City departments with the goal to complete the planned FY 22/23 Capital Improvement Program projects for the Parks and Recreation Department.
Summer Recruitment: We are working with the Human Resources Department where we have started our 2023 summer recruitment efforts. We are looking to hire 15 Lifeguards/Swim Instructors (total needed: 32), 13 Recrea1on Leaders (total needed: 43), and 2 Program Coordinators for Facility Rentals (total needed: 5), totaling 43 new part-1me (non-benefited) staff by April 29, 2023.
Once our staff is hired, we will train our team to prepare them for the first day of summer - June 20, 2023.
Summer Registration (for programs from May-August 2023):
Rec Expo Week (American Canyon Residents Only): 3/20-3/24 Non-Resident Summer Registration Opening Date: 3/29
Upcoming Volunteer Opportunities:
2/25: Wetlands Edge Preserve Cleanup and Planting from 9am-12pm 3/18: Community Garden Cleanup Day from 9am-12pm
4/08: Newell Trail Cleanup from 9am-12pm (in partnership with RCD) Community Events:
3/12: Festival of Colors (Holi) at Community Park II from 2pm-4pm. 5/20: Bike Bash at Donaldson Parking Lot from 9am-12pm. 5/29: Memorial Day at Veterans Park (in partnership with VFW, Troop Support, and Lions Club).
6/03: National Trails Day at Newell Open Space Preserve - tabling event at 9am.
TBD: Meet me in the Streets - Chamber of Commerce Community Events.
TBD: AC Pride at Community Park II.
6/18: Juneteenth Celebration - American Canyon Arts Foundation and Brenda Knight Events. 7/04: 4th of July Celebration.
8/01: National Night Out - time TBD.
8/05: Water Carnival at the Phillip West Aquatics Center from 1:00pm-5:00pm. 8/12: Smores and Meteors at Wetland Edge Preserve from 8:30pm-11:30pm. 207
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
None.
ENVIRONMENTAL REVIEW
15378(b) - The ac1on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec1ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.
ATTACHMENTS:
1. Parks & Recreation Quarterly Update
208
January 17, 2023
Parks and Recreation Department
Quarterly Update
209
• Program Registration
• Community Volunteer Opportunities
• Community Nonprofit Organizations and Partners
• Community Sports Organizations
• FY 22/23 Projects
• Looking Forward
2 Summary
210
Program
Registration
• March – December 2022
• 5,473 CivicRec Users
• Processed 6,341
registrations
• Processed 289 group
picnic rentals
• Processed 5 indoor
facility rentals
• Processed 844
cancellations/refunds
3 Program/Service Total Registration
Senior Services 392
Sports Programs 2,318
Dance Programs 981
Enrichment Programs 88
Special Programs 418
Swim Lessons 1,200
Lap Swim 378
Water Exercise 566
211
Community
Volunteer
Opportunities
• Provided 8 volunteer
opportunities throughout the city
• 137 volunteers
• 660 hours
4 212
Community Nonprofit
Organizations &
Partners
5 Program/Services City Resources Provided
Facility/Park Rentals 246 Hours
City Staff Support 140 Hours
Programs• 10,000 Easter Eggs
(NVUSD – American
Canyon PTO)
• 230 Kids – Reduced
Summer Rec Swim (Boys
& Girls Club)
213
Community
Sports
Organizations
6 Organization Rental Hours
AC Youth Football League 280 Hours
AC Youth Soccer Organization 434 Hours
AC Little League 2,945 Hours
AC Bocce Ball League 112 Hours
214
Projects
• Playground Replacement Project (PR21-100)
• Skatepark Relocation Project (PR22-100)
• Wetlands Edge Enhancement Project (PR19-100)
7 215
Looking
Forward
8 Summer Recruitment
• Potentially hiring 43 total temporary part-time staff • 15 Lifeguards/Swim Instructors
• 13 Recreation Leaders
• 2 Program Coordinators
Summer Registration
• Rec Expo Week (American Canyon Residents): 3/20-3/24
• Non-Resident Registration starts on 3/29
Volunteer Opportunities
• 2/25: Wetlands Edge Preserve Cleanup and Planting
• 3/18: Community Garden Cleanup Day
• 4/08: Newell Trail Cleanup
• 4/22: Earth Day
Community Events
• 3/12: Festival of Colors (Holi) at Community Park II
• 5/20: Bike Bash at Donaldson Way Parking Lot
• 5/29: Memorial Day in partnership with VFW, Lions, & Troop Support • TBD: AC Pride at Community Park II
• 6/18: Juneteenth
• 7/04: 4th of July Celebration at Community Park II
• 8/01: National Night Out
• 8/5: Water Carnival at Phillip West Aquatics Center
• 8/12: Smores and Meteors at Wetlands Edge Preseve
216
Questions?
217
City Council Committee Report
Submitted
by: * Councilmember Mark Joseph
Council
Meeting
Date:
01/17/2023
Event
Date: 2022-12-21
Event Type Committee Report
Event Title:* Napa Valley Transportation Authority (NVTA) Event Report: Our December monthly meeting was shorter than normal--the main focus was to finish up the performance review of the Executive Director. This was the first time in several years that it was completed on time.
As Vice-Chair, I was part of the Agenda Review process that went over the upcoming January NVTA and NVTA-TA agendas.
Of note, we will be getting our quarterly progress reports for NVTA and a 5-year review on Measure T (NVTA-TA).
File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event Type Other
Event Title:* City Events and Activities
Event Report: I was interviewed by staff from the Napa County Resource Conservation District (RCD). I learned a lot about this entity, especially how it relates to my role on the Climate Action Committee. As a result, I asked to be Vice-Mayor Washington's alternate to that committee (despite the 8am start time!) Hanukah Ceremony in Napa: I was invited (along with my colleagues) to attend a Hanukah Ceremony at the only Synagogue in Napa County. It was very educational, and I was glad I could make it. NCOE Trustee, Sindy Biederman, was the only other American Canyon elected official present.
Met with the Fire Chief to review the draft Fire Impact Fee study.
File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event Type Other
Event Title:* One-on-One Meetings
Event Report: Met with Dr. Sherry Tennyson from Napa Valley College. We discussed a number of issues relating to community engagement, partnership opportunities with NVC and the City (as well as with other community groups) and possible neighborhood meetings and events.
Met with new Supervisor Joelle Gallagher about opportunities for the City and County to work well together, as well as the potential for NCLOG (Napa County League of Governments) to be a visioning vehicle to re-imagine what the Napa Valley could be like over the next 10-20 years. Unfortunately, I was under the weather and had to miss the swearing-in ceremonies, so I was glad to meet with her at LeParis! File/Photo Upload Max file size for all uploads is 10 MB Event
Date:
Event Type Community Event
Event Title:* Various Community Events and Activities
Event Report: Attended the Napa Community Benefits Coalition meeting. The focus is still on the General Planning process (they 218
were very influential relating to Napa City's recent update), and this special joint session with their Solano counterpart focused more on housing opportunities.
Attended the second annual Parol Festival, hosted by the FilAm Club and funded by way of a grant from the Arts Foundation. There were a few more entries this year, but we need to encourage more individuals to participate (both as an artist or a visitor to the event!). Besides, there was great food! Attended the monthly ACAF Board meeting. The goal was to use it as a Board Retreat, but we had too many business items to address. We are planning our annual Membership Dinner Meeting, this year at Laso Restaurant (Sunday, January 29). We'll have a real half-day retreat on February 25.
For Kiwanis, the Club is starting to plan for its annual Crab Feed. This year it will be a hybrid event (drive through and in-person) at the Boys and Girls Club, March 4. Get hungry! Also helped out collecting some food for the Pantry and worked on their new website (www.kiwanisamcan.org) File/Photo Upload Max file size for all uploads is 10 MB 219