Agenda packet — American Canyon City Council, October 3, 2023

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
October 3, 2023
6:30 PM

AMENDED AGENDA
This agenda has been amended as follows: Councilmember Oro's teleconference has been cancelled, that informaon has been removed; Closed Session for this meeng has been cancelled, those items have been removed.

City Council and other public meengs will be conducted in person at City Hall, 4381 Broadway, Suite 201, American Canyon, CA 94503. This meeng is also available via Zoom Teleconferencing as a convenience for public parcipaon.

This meeng will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here. Should technical issues with Zoom occur, please select another viewing option.

PUBLIC PARTICIPATION
Oral comments, during the meeting: Oral comments can be made in person during Open and Closed Session. A Zoom Webinar has been established for public comments made via zoom, during Open Session only. To give your public comment via zoom, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee-ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.

Written comments, via eComments: Please submit wri2en comments through the eComments link, located on the Meetings & Agendas page of our website here. Comments will be available to council members in real -me.

To allow for review of comments, eComments will close at 3:00 pm on the day of the mee-ng. All comments received will be posted online and become part of the meeting record.

Zoom Meeting Link: Click here.

Webinar ID: 883 0140 0554 Passcode: 123456
The above-iden-fied measures exceed all legal requirements for par-cipa-on in public comment, including those imposed by the Ralph M. Brown Act. For more informa-on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee-ng and are available to the public via the City’s website at www.cityofamericancanyon.org.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna-ve formats to comply with the Americans with Disabili-es Act. Please send a wri2en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip-on of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting.

Mayor: Leon Garcia
Vice Mayor: Pierre Washington
Councilmembers: Mariam Aboudamous, Mark Joseph, David Oro CITY COUNCIL MEETING AGENDA OCTOBER 3, 2023
1 CLOSED SESSION CANCELLED
Closed Session for this meeting has been cancelled.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS

1. Proclamation - Filipino American Heritage History Month

2. Proclamation - October 2023 National Code Compliance Appreciation Month

3. Appointment of Youth Commissioners
Recommendation: Appoint by minute order Youth Commissioners: DeAndre Lendsey to the Planning Commission, Alaina Rei Guido to the Parks and Community Services Commission, and Allison Bencsik to the Open Space, Ac-ve Transporta-on, and Sustainability Commission; and direct the City Clerk to administer the Oath of Office to the Youth Commissioners.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma.er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma.ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

4. Minutes of September 19, 2023
Recommendation: Approve the minutes of the Regular City Council mee-ng of September 19, 2023.

5. Report Upon Return from Closed Session
Recommendation: Approve the Report Upon Return from Closed Session for the Regular CITY COUNCIL MEETING AGENDA OCTOBER 3, 2023
2 City Council Meeting of September 19, 2023.

6. Notice of Completion for the Wetlands Edge Court Extension Project Recommendation: Adopt a Resolu-on accep-ng the contracted work as complete, authorizing the Public Works Director to file a No-ce of Comple-on, and releasing Reten-on payment to Argonaut Constructors in conjunc-on with the Wetlands Edge Court Extension Project (TR22-0200).

7. Purchasing System Ordinance
Recommendation: Waive final reading, read by -tle only, and adopt an Ordinance by the City Council of the City of American Canyon amending the American Canyon Municipal Code removing chapter 3.12 - Purchasing System.

PUBLIC HEARINGS

8. Ordinance Increasing the Monthly Salary of City Council Members Recommendation: Consider findings in the proposed Ordinance suppor-ng the proposed Councilmember compensation.

BUSINESS

9. City Properties Review
Recommendation: Provide feedback on City Properties for Residential Development

MANAGEMENT AND STAFF ORAL REPORTS

10. Parks and Recreation Department Update
Recommendation: Receive a presenta-on on the Parks and Recrea-on Department Update from January 2023 through September 2023.

MAYOR/COUNCIL COMMENTS, COMMITTEE REPORTS, AND FUTURE AGENDA ITEMS The Mayor and Council may comment on ma.ers of public concern and announce ma.ers of public interest; no collective council action will be taken.

11. Council Committee Report - Councilmember Mark Joseph

12. Future Agenda Items of Note:

October 17, 2023, Regular City Council Meeting. 6:30 p.m.

Domestic Violence Awareness Month
*4th of July Re-Cap
*New Affordable Condominiums on Surplus City Property
Environmental Compliance Presentation
November 7, 2023, Regular City Council Meeting. 6:30 p.m.

Veterans Day Proclamation
Quarterly Investment Report
CITY COUNCIL MEETING AGENDA OCTOBER 3, 2023
3 Paoli/Watson Lane Annexation
November 21, 2023, Regular City Council Meeting. 6:30 p.m.

MEETING CANCELLED
December 5, 2023 Regular City Council Meeting. 6:30 p.m.

Minimum Wage Increase
2024 Council Meeting Calendar
Public Works Quarterly Update
Wastewater Enterprise Quarterly Update
December 19, 2023 Regular City Council Meeting. 6:30 p.m.

Selection of Vice Mayor and 2024 City Council Committee Assignments Human Resources Annual Presentation
FY 2022-2023 Auditors Report
Water Enterprise Quarterly Presentation
Note: Council requested items are marked "*"

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, CMC, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA OCTOBER 3, 2023
4 CITY OF AMERICAN CANYON

PROCLAMATION
October 2023 is Filipino American Heritage Month
WHEREAS, in 2009, the United States Congress recognized October as Filipino American Heritage Month in the United States; and
WHEREAS, Filipino Americans are the second-largest Asian American group in the nation and the thirdlargest ethnic group in California; and WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when “Luzones Indios” came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what now Morrow Bay, California; and
WHEREAS, through the development of these three institutions – Filipino American Studies (FAS), Filipino American National Historical Society (FANHS), and Filipino American History Month (FAHM) – we recognize how Filipino Americans have initiated collective, grassroots efforts to ensure that their voices are heard, that their experiences are recognized, and their histories are told; and WHEREAS, we acknowledge these major historical markers in our community, and we encourage Filipino Americans and their allies across the country to collectively celebrate Filipino American Heritage Month 2023 with these legacies in mind; and
WHEREAS, we recognize the many ways that Filipino Americans have made significant economic contributions and have other profound positive influences on our community through their strong commitment to family, faith, education, hard work, culture, and service; and WHEREAS, in acknowledging the many legacies created by Filipino Americans across the United States, and in American Canyon, we encourage our community members to be enriched by the cultural contributions of our Filipino-American friends and neighbors for many decades to come.

NOW, THEREFORE, BE IT RESOLVED that I, Mayor Leon Garcia, on behalf of the entire City Council, do hereby proclaim October 2023 as Filipino American Heritage Month in the City of American Canyon.

Dated: October 3, 2023 ________________________________ Leon Garcia, Mayor
5 CITY OF AMERICAN CANYON

PROCLAMATION

NATIONAL CODE COMPLIANCE APPRECIATION MONTH
OCTOBER 2023
WHEREAS, Code Enforcement Officers provide health, safety, and welfare to communities throughout the State of California by educating, and when necessary, enforcing local, state, and federal laws; and WHEREAS, Code Enforcement Officers have challenging and demanding roles and often do not receive recognition for their work to maintain and improve resident quality of life and business economic vitality; and WHEREAS, Code Enforcement requires extensive knowledge of building, zoning, housing, animal control, environmental, health, and life safety; and
WHEREAS, Code Enforcement Officers possess expertise and training in Code Enforcement certification, California Law Enforcement Telecommunications System certification, mediation, and conflict resolution; and WHEREAS, Code Enforcement Officers coordinate with building officials, law enforcement, and fire safety personnel; and
WHEREAS, Code Enforcement Officers have a highly visible role in the communities they serve and respect individual’s lifestyle choices when explaining neighborhood preservation rules and regulations; and WHEREAS, Code Enforcement Officers often work nights, and weekends; sometimes under dangerous conditions to keep American Canyon residents and businesses safe from hazards; and WHEREAS, the American Association of Code Enforcement recognizes and honors Code Enforcement Officers and Professionals to bring awareness to the importance of Code Enforcement to the communities of the United States.

NOW, THEREFORE, THEREFORE, BE IT RESOLVED, that the City Council of the City of American Canyon hereby recognizes and expresses its appreciation for the dedication and service of our Code Enforcement Officers.

Dated: October 3, 2023
___________________________________
Leon Garcia, Mayor
6 7
8 9
10 11
12 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
September 19, 2023
5:30 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 5:30 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia

Absent: None
Excused: None

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Garcia called for Public Comment on Closed Session Items. Written comments: none. Oral comments: none. The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
The meeting was adjourned to convene in Closed Session at 5:30 p.m. 5:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. American Canyon I, LLC vs. Napa Unified School District (Napa Superior Court Case No. 22CV001145).
b. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
c. City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
d. Center for Biological Diversity v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000511).
e. Golden State Environmental Justice Alliance v. City of American Canyon et al. (Napa Superior Court Case No. 23CV000510).
f. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000517).
13 2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One Matter.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The meeting was called to order at 6:44 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. Proclamation - September 2023 Suicide Prevention Month Mayor Garcia announced the proclamation. It was received by Jeni Olsen, Prevention Director of Mentis and Cassandra Eslami, Behavioral Health Director of Napa County Health and Human Resources.

4. Proclamation - September 2023 National Recovery Month Mayor Garcia announced the proclamation. It was accepted by William Chadwick, member of the Advisory Board on Alcohol and Drug Programs of Napa County with Cassandra Eslami, Behavioral Health Director of Napa County Health and Human Services.

5. Proclamation - National Community Planning Month
Mayor Garcia announced the proclamation. It was accepted by Planning Commissioners Brando Cruz and Davet Mohammed.
14 6. Presentation - American Canyon Chamber of Commerce Council received a presentation from Valerie Zizak-Morais, President/CEO of the American Canyon Chamber of Commerce.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Garcia called for public comments. Written comments: none. Oral comments: Justin Hamilton Hole was called to speak. The public comments period was closed.

AGENDA CHANGES
There were no changes to the agenda.

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Councilmember David Oro, seconded by Vice Mayor Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia Nays: None
Abstain: None

Absent: None
Excused: None

7. Minutes of the Regular City Council meeting of September 5, 2023 Action: Approved the minutes of the Regular City Council meeting of September 5, 2023.

8. Report Upon Return from Closed Session for the Regular City Council Meeting of September 5, 2023
Action: Approved the Report Upon Return from Closed Session for the Regular City Council Meeting of September 5, 2023.

9. Public Hearing Notification Ordinance Amendment
Action: Waived final reading, read by title only, and adopted Ordinance 2023-08 by the City Council of the City of American Canyon amending American Canyon Municipal Code (ACMC) Chapter 19.40.050 to increase hardcopy property owner and tenant notification from 300 feet to 500 feet of a proposed project location.

10. Annual Water Meter Purchase
Action: Adopted Resolution 2023-73 approving the purchase of water meters from Badger Meter within the authorized budget of $100,000.
15 PUBLIC HEARINGS

11. Amended Purchasing Policy and Procedures
Council received a staff report from Finance Director Juan Gomez. Mayor Garcia opened the public hearing and called for public comments. Beth Marcus was called to speak. The public comments period was closed.

Action: Motion to Waive first reading, read by title only, and adopt an Ordinance by the City Council of the City of American Canyon amending the American Canyon Municipal Code removing chapter 3.12 - Purchasing System made by Councilmember David Oro, seconded by Councilmember Mariam Aboudamous, and CARRIED by roll call vote.

Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia Nays: None
Abstain: None

Absent: None
Excused: None
Action: Motion to adopt Resolution 2023-74 of the City Council of the City of American Canyon approving the revised City Purchasing Policy and Procedures made by Councilmember David Oro, seconded by Councilmember Mariam Aboudamous, and CARRIED by roll call vote.

Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia Nays: None
Abstain: None

Absent: None
Excused: None
Action: Motion to adopt Resolution 2023-75 of the City Council of the City of American Canyon electing City participation in the California Uniform Public Construction Cost Accounting Act (CUPCCAA) made by Councilmember David Oro, seconded by Vice Mayor Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia Nays: None
Abstain: None

Absent: None
Excused: None
16 BUSINESS

12. General Plan Update
Staff received a presentation from Community Development Director Brent Cooper. Mayor Garcia called for public comments. Written comments: Jeanette Goyetche. Oral comments: Fran Lemos was called to speak; Gary Margadant was called to speak; Jeanette Goyetche was called to speak. The public comments period was closed. Mayor Garcia reopened Public Comments.

Fran Lemos was called to speak. The public comments period was closed.

Action: Motion to adopt Minute Order 2023-16 maintaining the existing zoning for parcels 058-030-067 and 059-040-090, while acknowledging the possibility of additional analysis of those parcels in the future made by Councilmember Mark Joseph, seconded by Vice Mayor Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember David Oro, Vice Mayor Pierre Washington, Mayor Leon Garcia Nays: None
Abstain: None

Absent: None
Excused: None

MANAGEMENT AND STAFF ORAL REPORTS

13. Maintenance and Utilities Department, Water Operations Update Council received a presentation from Water Systems Manager Dominic Patrick.

Council also received oral updates from Public Works Director Erica Ahman Smithies, Police Chief Rich Greenberg, and Parks & Recreation Director Alexandra Ikeda.

MAYOR/COUNCIL COMMENTS, COMMITTEE REPORTS, AND FUTURE AGENDA ITEMS

14. Napa County Local Agency Formation Commission (LAFCO) Update (Aboudamous) Napa Countywide Climate Action Committee (CAC) Update (Garcia/Joseph) Napa Valley Transportation Agency (NVTA) Update (Garcia/Joseph) Napa Valley Tourism Improvement Board (NVTID) Update (Oro) Councilmembers announced items of Community interest.
17 15. City Council Committee Report - Councilmember David Oro

16. City Council Committee Report - Councilmember Mark Joseph

17. City Council Committee Report - Vice Mayor Pierre Washington

18. Future Agenda Items of Note:

October 3, 2023, Regular City Council Meeting. 6:30 p.m.

National Code Enforcement Appreciation Month
Filipino Heritage Month
Appointment of Youth Commissioners
*City Council Compensation (SB 329)
Parks & Recreation Update

October 17, 2023, Regular City Council Meeting. 6:30 p.m.

Domestic Violence Awareness Month
*4th of July Re-Cap
*New Affordable Housing on Surplus City Property
Environmental Compliance Presentation

November 7, 2023, Regular City Council Meeting. 6:30 p.m.

Veterans Day Proclamation
2024 Minimum Wage Increase
City Investment Policy
Paoli/Watson Lane Annexation

Note: Council requested items are marked "*"

ADJOURNMENT
The meeting was adjourned at 9:45 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
18 19
William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
September 21, 2023

VIA E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of September 19, 2023 Dear Mayor Garcia and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Virtual Regular City Council Closed Session Meeting of September 19, 2023, consistent with Government Code Section 54957.1.

Mayor Leon Garcia called the meeting to order in Open Session at 5:30 p.m. with all Council Members present and after ascertaining that there were no public comments on Closed Session matters, the Council then adjourned to Closed Session at 5:30 p.m.

There were two matters agendized for City Closed Session consideration.

1. Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1):
a. American Canyon I, LLC v. Napa Valley Unified School District (Napa County Superior Court Case No
22CV001145).
b. City of American Canyon v. City of Vallejo, et al.
(Sacramento Superior Court Case No. 34-2022-00327471).
c. City of American Canyon v. Leon Dale Schmidt, (Napa
County Superior Court Case No. 22CV001041).
20 The Honorable Leon Garcia, Mayor
and Members of the City Council
September 21, 2023

Page 2 ends

d. Center for Biological Diversity v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000511). e. Golden State Environmental Justice Alliance v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000510).
f. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000517).

2. Conference with Legal Counsel – Anticipated Litigation Authorized Pursuant to Government Code Section 54956.9(d)(2) One Matter
With respect to Closed Session Agenda Item No. 1.a. (American Canyon I, LLC v. Napa Valley Unified School District (Napa County Superior Court Case No 22CV001145)), except with the reference to a scheduled Case Management Conference before the Napa County Superior Court on September 20, 2023, there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.b. (City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471)), there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.c. (City of American Canyon v. Leon Dale Schmidt, (Napa County Superior Court Case No. 22CV001041)), there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956(d)(1).

With respect to Closed Session Agenda Item No. 1.d. (Center for Biological Diversity v.

City of American Canyon et al. (Napa County Superior Court Case No. 23CV000511)), 1.e. (Golden State Environmental Justice Alliance v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000510)) and 1.f. (City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000517)), collectively referred to as the Golden State matter, there was reportable action indicating that the draft Administrative Record for the consolidated matter, has been supplemented under the ongoing review for the same by all Counsel.

Additionally, direction was given to the City Attorney (5-0) to pursue alternative methods of resolution which is not reportable as an attorney-client privileged communication and statutorily privileged under Government Code Section 54956.9(d)(2). Except as indicated, there was no other reportable action under the common law attorney-client privilege or that provided by Government Code Section 54956.9(d)(1).
21 The Honorable Leon Garcia, Mayor
and Members of the City Council
September 21, 2023

Page 3 ends

With respect to Closed Session Agenda Item No. 2., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

Your Council concluded the Closed Session at 6:30 p.m.

In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
Cherri Walton, Deputy City Clerk
22 CITY COUNCIL AGENDA
OCTOBER 3, 2023

STAFF REPORT

CONSENT
ITEM NUMBER: 6.

TITLE
Notice of Completion for the Wetlands Edge Court Extension Project

RECOMMENDATION
Adopt a Resolu+on accep+ng the contracted work as complete, authorizing the Public Works Director to file a No+ce of Comple+on, and releasing Reten+on payment to Argonaut Constructors in conjunction with the Wetlands Edge Court Extension Project (TR22-0200).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Wetlands Edge Court Extension Project consists of the construc+on of approximately 300 linear feet of 22-foot wide asphalt pavement roadway, 832 linear feet of storm drain pipe including associated inlets and manholes, and signage and striping improvements at Wetlands Edge Court, north of Eucalyptus Drive. Construc+on of the new roadway closes the unpaved gap from the old terminus of Wetlands Edge Court installed by the Napa Junc+on Elementary School Project, to the end of the paved trail, which also serves as an emergency vehicle access road that was installed by the SDG 330 Commerce Project.

The City solicited competitive bids for the Project and opened bids on September 27, 2022. Argonaut Constructors was determined to be the lowest responsible and responsive bidder, with a bid of $344,160. On October 4, 2022, the City Council authorized the award of the construc+on contract with a not to exceed Project Budget of $464,860 (Resolu+on No. 2022-90). On February 21, 2023, the Project Budget was amended and increased to provide for addi+onal construc+on costs due to unforeseen conditions in the field (Resolution No. 2023-17).

Argonaut Constructors has completed the contract work, including Contract Change Order (CCO) Nos. 1 through 6, to the sa+sfac+on of the Public Works Director, at a final contract cost of $538,496.56. Staff recommends the Council accept the work as complete, approve a No+ce of Completion, and authorize the release of Retention payment to Argonaut Constructors. 23 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The total construction contract amount including CCO Nos. 1 through 6 is $538,496.56.

Contract Item Amount
Original Construction
Contract
$344,160
Change Order #1 $3,589.18
Change Order #2 $103,687.33
Change Order #3 $2,353.59
Change Order #4 $16,368.35
Change Order #5 $65,864.21
Change Order #6 $2,473.90
Total Construction
Contract
$538,496.56
The rela+vely significant increase of over 50% of the original contract amount was mainly due to the need to install domes+c water and recycled water main offsets due to underground u+lity conflicts, off-haul of excess material, and restoration of an existing bioretention area.

The es+mated total Project expenditures including the construc+on contract, materials tes+ng, engineering and inspection services, and miscellaneous expenses is $595,656.

Description Amount
Construction Contract
(Argonaut Constructors)
$538,497
Materials Testing Services $11,384
In-house Staff and Project
Support
$45,585
Miscellaneous (Postage &
Advertisement)
$190
Total Estimated Project
Expenditure (rounded)
$595,656

ENVIRONMENTAL REVIEW
15301 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 1 exemp+on of exis+ng facili+es of Sec+on 15301 of Title 14 of the California Code of Regula+ons and said exemp+on is not negated by any excep+on under Sec+on 15300.2 of said Regulations.
24 ATTACHMENTS:

1. Resolution

2. Notice of Completion
Resolution - NOC TR22-0200
25 RESOLUTION NO. 2023-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO FILE A NOTICE OF COMPLETION, AND RELEASING RETENTION

PAYMENT TO ARGONAUT CONSTRUCTORS IN CONJUNCTION WITH THE WETLANDS EDGE COURT EXTENSION PROJECT (TR22-0200)
WHEREAS, on October 4, 2022, the City Council authorized the award of a construction contract to Argonaut Constructors for the Wetlands Edge Court Extension Project (Project) (R2022-90); and WHEREAS, on February 21, 2023, the Project Budget was amended and increased to provide for additional construction costs due to unforeseen conditions in the field (R2023-17); and WHEREAS, all contracted work, including Contract Change Order Nos. 1 through 6, has been completed at a total cost of $538,496.56; and
WHEREAS, total project expenditures, including the construction contract, material testing, engineering and inspection services, and miscellaneous expenses, is estimated at $595,656; and WHEREAS, Argonaut Constructors has completed all contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Wetlands Edge Court Extension Project as complete, authorizes the Public Works Director to file a Notice of Completion, and approves the release of a Retention payment to Argonaut Constructors.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 3
rd day of October, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 26 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was:

WETLANDS EDGE COURT EXTENSION PROJECT (TR22-0200)

4. That on the 3
rd day of October, 2023 a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

Argonaut Constructors
360 Sutton Place
Santa Rosa, CA 95407

6. That the name and address of the transferor is:

Argonaut Constructors
360 Sutton Place
Santa Rosa, CA 95407

7. That the real property referred to herein is situated in the County of Napa, State of California, at Wetlands Edge Court within the City of American Canyon, California.

By: CITY OF AMERICAN CANYON
_________________________________
Erica Ahmann Smithies, P.E.

Public Works Director
27 RESOLUTION NO. 2023-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO FILE A NOTICE OF COMPLETION, AND RELEASING RETENTION

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 3rd day of October, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

STAFF REPORT

CONSENT
ITEM NUMBER: 7.

TITLE
Purchasing System Ordinance

RECOMMENDATION
Waive final reading, read by *tle only, and adopt an Ordinance by the City Council of the City of American Canyon amending the American Canyon Municipal Code removing chapter 3.12 - Purchasing System.

CONTACT
Juan Gomez, Finance Director

BACKGROUND & ANALYSIS
On September 19, 2023, the City Council adopted an ordinance amending Title 3 of the City of American Canyon Municipal Code to remove chapter 3.12 Purchasing System.

Title 3, chapter 3.12 "Purchasing System" of the City municipal code describes the purchasing procedures and authoriza*on limits. The current code contains processes and procedures that no longer aligns with the current purchasing policy or current prac*ce. For example, the municipal code iden*fies a purchasing agent in the finance department, however that classifica*on no longer exists. Also, the current purchasing responsibili*es rest with each individual department, however the municipal code iden*fies a centralized division in the finance department. When a change to the policy is made the change to the municipal code can be missed, resul*ng in the two not aligning.

The purchasing policy is an administra*ve policy managed by the Director of Finance and changes to the policy shall be approved by the City Council as it delegates purchasing authority and limits to the City Manager and staff. In order to align both the policy and the municipal code, a resolu*on and an ordinance is required, and the *ming of the changes differs. The policy is in effect as soon as the resolu*on is adopted and the ordinance 30 days a:er final adop*on. As an administra*ve policy delega*ng authority, providing guidance to staff on the purchase of goods and services, and the methods to follow, staff recommends the removal of the purchasing system in the City of American Canyon Municipal Code.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services." 29 FISCAL IMPACT
None.

ENVIRONMENTAL REVIEW
15378(b) - The ac*on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec*ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. ORDINANCE 2023 - Purchasing System Removal
30 ORDINANCE NO. 2023‐

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON, STATE OF CALIFORNIA, AMENDING TITLE 3 OF CITY OF AMERICAN CANYON MUNICIPAL CODE TO REMOVE CHAPTER 3.12 PURCHASING SYSTEM
WHEREAS, the City of American Canyon ("City") seeks to adopt an amended Purchasing Policy and Procedures; and
WHEREAS, Chapter 3.12 addresses purchasing processes and authorization limits for the City Manager and City staff; and
WHEREAS, the current ordinance includes old language that no longer aligns with current processes and authorization limits; and
WHEREAS, the Administrative Policy: Purchasing Policy and Procedures guides staff regarding the procurement of goods, equipment and services including ethical guidelines and responsibilities; and
WHEREAS, the current Purchasing Policy and Procedures have been in place since 2007; and WHEREAS, city staff is proposing a new amended Purchasing Policy and Procedures to better align with current processes and increased authorization limits to reflect current day costs of procuring goods and services; and
WHEREAS, having a Council approved administrative policy would provide adequate guidance on procurement activities and authorization limits;

NOW THEREFORE, THE CITY OF AMERICAN CANYON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Remove chapter 3.12 of the American Canyon Municipal Code “Purchasing System”
SECTION 2. Adopt the updated American Canyon Municipal Code removing Title 3, Chapter 3.12 “Purchasing System”.

SECTION 3. CEQA. The adoption of this Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which provides that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be determined that the proposed project will not have a significant adverse effect on the environment. The project is not subject to CEQA. This Ordinance removes the purchasing system from the 31 municipal code, and does not propose nor authorize any action or specific project that would have the potential to cause a significant adverse effect on the environment.

SECTION 4. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable, or otherwise void. that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.

SECTION 5. Publication; Effective Date. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code section 36937.

The foregoing Ordinance was adopted at a Regular Meeting of the City Council of the City of American Canyon, State of California, held on the 3rd day of October 2023 by the following vote:

Ayes:

Nays: None
Abstain: None

Absent: None

_____________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 32 CITY COUNCIL AGENDA
OCTOBER 3, 2023

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 8.

TITLE
Ordinance Increasing the Monthly Salary of City Council Members

RECOMMENDATION
Consider findings in the proposed Ordinance suppor-ng the proposed Councilmember compensation.

CONTACT
William D. Ross, City Attorney

BACKGROUND & ANALYSIS
State law regulates compensa-on for councilmembers. On June 29, 2023, the Governor approved Senate Bill No. 329, authored by Senator Bill Dodd, (“SB 329”) which increases the maximum amount of salary, based on City popula-on. SB 329 amends Government Code sec-on 36516 to allow compensa-on for Councilmembers in ci-es up to and including 35,000 in popula-on, to be increased up to nine hundred fi<y dollars ($950) per month. It also allows for specified infla-on increases. Senator Dodd recognized that:

SB 329 “enables city councilmembers to balance their careers and personal obliga-ons with the calling to serve their community,” while “making it easier for members of marginalized communi-es to serve.”
The maximum amounts set by state law have not been increased since 1984, despite infla-on of more than 300% during that -me. Because of the disparity, people from diverse communi-es are discouraged to run for office. Others with full-me jobs have been forced to resign their posts before their terms expire because they can’t devote -me to council service and suppor-ng their families.

SB 329 allows councils to adjust their maximum pay to reflect infla-on as measured by the California Consumer Price Index.

SB 329 becomes effec-ve January 1, 2024. Government Code sec-on 36516.5 requires that no change in compensa-on applies to a member of the City Council during his or her term of office unless an elec-on was held subsequent to the passage of the Ordinance and one or more members of such council becomes eligible for a salary increase by virtue of beginning a new term of office.

Therefore, Councilmembers will receive the increase beginning November 6, 2024. 33 Under current State law, Council compensa-on has a base rate of three hundred dollars ($300.00) per month. In 2004, the Council increased the monthly compensa-on from three hundred dollars ($300.00) to three hundred fi<een dollars ($315.00), under provisions of Government Code sec-on 36516 allowing for cost-of-living increases.

Under SB 329, the City may, but is not required to, set Councilmember compensa-on at up to $950.00 per month. Consistent with the provisions of SB 329, the proposed ordinance sets forth findings suppor-ng the increase in Councilmember compensa-on and must be adopted at a subsequent City Council meeting.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
Currently the collec-ve annual cost of paying Councilmembers is $18,900. Adop-ng this ordinance would amount to a collective annual cost up to $57,000, which amounts to an added $38,100.

ENVIRONMENTAL REVIEW
Consistent with the California Environmental Quality Act (Public Resources Code Sec-on 21000 et seq.) ("CEQA") and the Administra-ve Regula-ons Implemen-ng CEQA (Title 14, Cal. Code Regs., Sec-on 15000 et seq.) ("CEQA Guidelines") , the Board has determined that the adop-on of this Resolu-on is not a "project" within the meaning of CEQA because pursuant to CEQA Guidelines Sec-on 15378(b)(4) it involves only a government fiscal ac-vity that does not involve any commitment to any specific project that may result in a poten-ally significant physical impact on the environment. The City Clerk or designee may file a No-ce of Exemp-on with the Napa County Clerk within three (3) days following adoption of this Resolution.

ATTACHMENTS:

1. Ordinance - City Council Compensation Increase
34 ORDINANCE NO. 2023-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

TO INCREASE THE MONTHLY SALARY OF THE MEMBERS OF THE CITY COUNCIL WHEREAS, Government Code section 36516(a)(2)(a) (effective January 1, 2024), authorizes city councils in cities with a population of 35,000 people or less to enact ordinances wherein the members of the city council receive compensation of up to $950.00 per month, regardless of the number of council meetings that the members of the city council attend; and, WHEREAS, the City of American Canyon (“City”) has a population of less than 35,000 people; and, WHEREAS, pursuant to Government Code section 36516(a)(4) (effective January 1, 2024), in addition to authorizing the monthly compensation of up to $950.00, the City Council is authorized to adjust the compensation paid to its members by an additional 5% or an amount equal to inflation since January 1, 2024.

WHEREAS, the 5% increase may be added for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance adopting the increase is enacted and the amount equal to inflation since January 1, 2024, is based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.

WHEREAS, Government Code section 36516.5 requires that no change in compensation applies to a member of the City Council during his or her term of office unless an election was held after the passage of the Ordinance and one or more members of such council becomes eligible for a salary increase by virtue of beginning a new term of office; and, WHEREAS, City Ordinance 2004-15 currently sets the City Council compensation at $315.00 per month.

WHEREAS, on November 5, 2024, there will be an election to determine the new members of the City Council.

NOW THEREFORE THE CITY COUNCIL OR THE CITY OF AMERICAN CANYON DOES HEREBY ORDAIN AS FOLLOWS:

Consistent with the findings of the State Legislature, the City Council makes the following findings:

A) The Legislature has not raised the base pay amounts for City Councilmembers since 35 1984; and
B) Since 1984 inflation has increased more than 300%; and C) The City of American Canyon has not raised the pay for City Councilmembers since 2004; and
D) An increase in base pay amounts for City Councilmembers will enable City Councilmembers to balance their careers and personal obligations with the calling to serve the American Canyon community; and
E) An increase in base pay amounts for City Councilmembers will make it easier for members of marginalized communities to serve on the Council.

Chapter 2.04.060 of the Municipal Code shall be amended to provide (amendments in bold):

1. Section 2.04.060(A)(1) is amended to provide: Consistent with Government Code Section 36516(a)(2)(A), the city
council establishes the compensation to be paid to each member as nine hundred fifty dollars per month.

2. Section 2.04.060(A)(3) is amended to provide: The
ordinance codified in this chapter shall become effective on January 1, 2024.

3. Section 2.04.060(A)(4) is amended to provide:

Notwithstanding the effective date of the ordinance
codified in this chapter, consistent with Government Code Section 36516.5, the salaries of the members of the city council shall not be increased to nine hundred fifty dollars per month until November 6, 2024.

Consistent with the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA") and the Administrative Regulations Implementing CEQA (Title 14, Cal. Code Regs., Section 15000 et seq.) ("CEQA Guidelines") , the Board has determined that the adoption of this Resolution is not a "project" within the meaning of CEQA because pursuant to CEQA Guidelines Section 15378(b)(4) it involves only a government fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Clerk or designee may file a Notice of Exemption with the Napa County Clerk within three (3) days following adoption of this Resolution. 36 The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 3RD day of October 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

The foregoing Ordinance was adopted at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 37 CITY COUNCIL AGENDA
OCTOBER 3, 2023

STAFF REPORT

BUSINESS
ITEM NUMBER: 9.

TITLE
City Properties Review

RECOMMENDATION
Provide feedback on City Properties for Residential Development

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
The following is a Council Requested item.

The City owns numerous parcels throughout the City for public purposes. On August 15, 2023, Council requested staff review the list of City-owned parcels and provide a preliminary assessment whether any could be considered “surplus” and suitable for construc5on of low-income condominiums.

Staff prepared a spreadsheet lis5ng every parcel owned by the City. This list encompasses approximately 100 parcels. The majority of these parcels represent exis5ng parks, creeks, landscape lots, city infrastructure (i.e.: pump sta5on, water tank, city hall, police sta5on, park buildings). Staff eliminated these parcels because they are currently needed for public purposes.

The remaining list comprises 6 parcels with a total of 13 acres. All parcels have zoning that would support residen5al uses. Three parcels are single family lots (2 vacant and one with a home); two lots comprise the future expansion of Kimberly Park; and one lot is located north of City Hall. A table lis5ng each lot is included as A@achment 1. An aerial photo of each parcel is included as Attachment 2. Public feedback is requested and no formal Council action will be taken.

ATTACHMENTS:

1. City Owned Parcels

2. City Property Location Images
38 ATTACHMENT 1
City Owned Parcels
That May Potentially Support Housing
APN Address Description Zoning Acreage
058-040-015-000 11 Theresa Ave Single Family Home MDR 0.15 058-082-002-000 189 Theresa Ave Vacant lot MDR 0.65
058-562-020-000 Kimberly Park Expansion RL 7.24
058-562-021-000 Kimberly Park Expansion RL 4.71
059-175-001-000 Highridge Drive Vacant lot RL 0.10
058-083-018-000 4391 Broadway Vacant lot
Business
Park 0.76
39 City Owned Parcels
That May Potentially Support Housing
11 Theresa Avenue
APN 058-040-015

0.15 acres
189 Theresa Avenue
APN 058-082-002

0.5 acres
40 City Owned Parcels
That May Potentially Support Housing
Highridge Drive
APN 059-175-001

0.10 acres
Kimberly Park Expansion
APN 058-562-020 and 021
12 acres
41 City Owned Parcels
That May Potentially Support Housing
4391 Broadway
APN 058-083-018

0.76 acres
42 CITY COUNCIL AGENDA
OCTOBER 3, 2023

STAFF REPORT

MANAGEMENT AND STAFF ORAL REPORTS
ITEM NUMBER: 10.

TITLE
Parks and Recreation Department Update

RECOMMENDATION
Receive a presenta&on on the Parks and Recrea&on Department Update from January 2023 through September 2023.

CONTACT
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
The City of American Canyon's Parks and Recrea&on Department is commi2ed to enhancing our community's quality of life, and we play a significant role in shaping the City's character and sense of place. We strive to meet the needs of our diverse and mul&genera&onal community by offering a wide variety of recrea&onal programs, services, parks, trails, and open spaces. We con&nue to be an essen&al func&on of the City by promo&ng physical, emo&onal, and mental health by encouraging physical fitness and outdoor play; we foster social cohesiveness by celebra&ng diversity and promo&ng social equity; we create memorial experiences through our community events and partnerships; we sustain and steward natural resources by protec&ng sensi&ve habitats and species within our open spaces; and we support economic vitality by partnering and suppor&ng our local partners and nonprofit organiza&ons. The Parks and Recrea&on Department is staffed by (1) FullTime Interim-Recrea&on Manager, (4) Full-Time Recrea&on Coordinators, (1) Full-Time Administra&ve Technician, (1) Full-Time Administra&ve Clerk I, and various Part-Time (non benefited) staff - who are directly &ed to our programs and services, with management and oversight by the Parks and Recreation Director.

Below is an overview of our program registra&on ac&vity, community volunteer efforts, and support provided to our community nonprofit organiza&ons, partners, and local youth sports organiza&ons from January 2023 through September 2023.

Program Registration
Over a year into u&lizing our new registra&on so?ware CivicRec, we con&nue to be thoroughly impressed by it's performance, and has proven to be a game changer for our users and staff. This intui&ve applica&on has made a posi&ve impact on our opera&ons, repor&ng and tracking of our 43 services, and helping us tell our story. In 2022, we had 5,473 CivicRec users, since then we have grown to 8,574 CivicRec users whereas, 4,673 of them are American Canyon Residents. In 2023, we had a total of 14,570 transac&ons processed through CivicRec either online, over the phone or in person.
2022 2023
CivicRec Users 5,473 8,574
Residents: 4,673
Non Residents: 3,901
Senior Services 392 862
Adult Sports Programs 1,020 1,647
Youth Sports 2,318 2,073
Youth Dance Programs 981 810
Canyon Kids Summer Camp 179
Youth Enrichment Programs 88 1,325
Smores and Meteors 110 116
Swim Lessons 1,200 1,917
Lifeguard Training 11 23
Lap Swim Drop-In 378 554
Lap Swim Passes 51
Water Exercise Drop-In 566 1,249
Water Exercise Passes 155
Open Swim 1,818 1,869
Water Carnival 119 81
Park and Facility Rentals
Whether you're planning a birthday party, family reunion, corporate event, or any other special gathering, our well-maintained parks and facili&es con&nue to be popular ameni&es in our community. We offer several park group picnic gathering loca&ons throughout the City that are open on a first-come, first-serve basis from sunrise to sunset each day; 9 of these loca&ons are rentable exclusively to American Canyon Residents. In September 2022, the City acquired the former Napa Junc&on Elementary School, where City staff made serval improvements and updates during the winter and spring in prepara&on for summer programming. This facility now serves as the new home to the Parks and Recrea&on Department as the "Community Center" - an unofficial name un&l the facility is properly named as outlined by the Parks and Facility Renaming Policy. In December 2022, City staff updated the Facility Rental Applica&on and the Facility Rental Rules and Regula&ons in prepara&on for accep&ng facility rentals in January 2023 at the Adult Ac&vity Center and the Recreation Center, and in July 2023 for the Napa Junction Community Center. 2022 2023
Group Picnic Rentals 268 265
Shenandoah A: 72 Shenandoah A: 91
44 Shenandoah B: 54 Shenandoah B: 51
Silver Oak Park: 50 Silver Oak Park: 46
Community Park I: 49 Community Park I: 56
Gadwall Park: 30 Gadwall Park: 10
Via Bellagio Park: 1 Via Bellagio Park: 1
Main Street Park: 11 Main Street Park: 7
Linwood Park: 1 Linwood Park: 0
Northampton Park: 3
Facility Rentals 5 43
Adult Activity Center: Adult Activity Center: 26
Recreation Center: Recreation Center: 15
Napa Junction Community
Center: 2
Field Rentals 360 830
Community Park - Baseball Field:
115
Community Park II: 21 Community Park II: 163
Elliott Park - Tennis Courts: 109 Elliott Park - Tennis Courts: 119 Kimberly Park: 230 Kimberly Park: 204
Northampton Park - Baseball
Field: 92
Northampton Park - Basketball
Court: 3
Shenandoah Park - Athletic Field:
66 Shenandoah Park - Basketball
Court: 3
Silver Oak Park - Athletic Field:
65 Community Volunteer Opportunities
We recognize the importance of our volunteers and how they help make our community a be2er place to live, work, and play. We offer a wide variety of volunteer opportunities throughout the year, focusing our efforts in our parks, events, and programs. To date we have worked alongside 186 volunteers, equa&ng to 837 volunteer hours. Some of the volunteer events included Earth Day, Ridge Trail Day, Goat Head Removal along trails, and Coast Cleanup Day. 2022 2023
Volunteer Participants 137 186
Volunteer Hours Worked 660 837
Community Nonprofit Organizations and Partners
Our community nonprofit organiza&ons and partners foster civic engagement and leadership and 45 provide educa&onal, recrea&onal, cultural, and social services that are needed and valued by our community. Our department works with over 21 American Canyon community nonprofit organiza&ons and partners where we provide various City resources - such as staff support, supplies, and facilities at no cost, that supports the success of their programs, services, and events. 2022 2023
Facility / Park Rentals 246 205
Community Sponsored Events 27 35
City Staff Support 140 145
Boys & Girls Club - Free Open
Swim
230 204
Community Sports Organizations
Sports organiza&ons play a significant role within our department and community. Although we provide a wide variety of high-quality sports programs, we work closely with several community sports organiza&ons that provide an advanced compe&&ve sports experience. The City values these partnerships as they promote high-quality sports leagues within our community, teach sportsmanship and teamwork, and they help form meaningful rela&onships and community bonds.

Our support and involvement with these organiza&ons are minimal, however, the City resources that are allocated to support them provide great value to their organiza&on and the par&cipants that par&cipate in their programs. To date, we have provided over 4,710 rental hours at no cost to these organizations.
2022 2023
American Canyon Youth
Football League
280 Hours 403 Hours
American Canyon Youth Soccer
Organization
434 Hours 899 Hours
American Canyon Little League 2,945 Hours 3,408 Hours
Total 3,659 4,710
Projects
Playground Replacement Project (PR21-0100): Northampton Park and Via Bellagio Park were completed in August 2023; Linwood Park started in October 2023 and is expected to be completed shortly.

Skate Park RelocaCon Project (PR22-0100): The original Skate Park behind the Phillip West Aqua&cs Center has been dissembled and removed - the Skate Park will be moved to Veterans Park and the project is expected to start in September 2023.

Wetlands Edge Enhancement Project (PR19-0100): The City received the California State 46 Parks Outdoor Environmental Educa&on Facili&es Grant in the amount of $246K which will be used to construct an outdoor educa&on area (open-air sea&ng for up to 40 people), install 20 interpre&ve signs and elements, and construct a gender-neutral restroom at Wetlands Edge Preserve. In addi&on, as part of the City's Ci&zens Academy Capstone Project, we will create a native pollinator garden this November 2023.

Melvin Tennis Court Resurface (PR23-0200): Resurface the two outdoor tennis courts at Melvin Park.

Northampton Shade Canopy (PR23-0400): Install a shade structure at Northampton Park.

Northampton Park Restroom (PR23-0500): Add a new restroom to Northampton Park.

Community Park I Improvements (PR23-0600): Turf improvements Silver Oak Park Restroom (PR23-0700): Add a new restroom to Silver Oak Park.

Via Bellagio Playground Surface (PR23-0800): Upgrade the playground surface at Via Bellagio Park playground.

Adult AcCvity Center Floor Upgrades (PR23-0900): Replace the floors at the Adult Ac&vity Center and install closet doors in the main assembly room.

Summer Recruitment
For the 2023 summer season, City staff worked closely with the Human Resources Department and were able to successfully meet our summer part-&me (non-benefited) recruitment goals. We hired an addi&onal 15 Lifeguards/Swim Instructors, 13 Recrea&on Leaders, and 2 Program Coordinators.

Staff worked in various program areas throughout the department.

Looking Forward
As we move forward into 2024, we are ac&vely planning our upcoming summer including coordina&ng our seasonal community events and volunteer opportuni&es, and summer programs, classes, and camps. We are commi2ed to con&nuing to work with our community nonprofits and partners, and local youth organiza&ons with their City resource needs. We will con&nue to collaborate and partner with City departments with the goal to complete the planned FY2023/24 Capital Improvement Program projects for the Parks and Recreation Department.

Summer Recruitment: We are working with the Human Resources Department where we have started our summer part-&me 2024 recruitment efforts, this includes bringing back valuable staff from school, and bringing on new hires that will support programs, services, events, and facility rentals. Once staff are hired, we will train our team to prepare them for the first day of summer - June 17, 2024.
47 Upcoming Volunteer Opportunities
11/04: Ridge Trail Day
11/11: Veterans Day Ceremony
Community Events
10/21: Pool Pumpkin Patch
11/11: Veterans Day Ceremony
12/01: Magic of the Season Community Event
12/16: Donuts with Santa

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
Not Applicable

ENVIRONMENTAL REVIEW
15378(b) - The ac&on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec&ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Parks and Recreation Department Update: Presentation 48 49
50 Parks & Recreation
WE DO IT ALL!
51 P R O G R A M / S E R V I C E 2 0 2 2 2 0 2 3
Senior Services 392 862
Adult Sports 1,020 1,647
Youth Sports 2,318 2,073
Youth Dance Programs 981 810
Canyon Kids Summer Camp 179
Youth Enrichment Programs 88 1,325
Smores & Meteors 110 116
Swim Lessons 1,200 1,917
Lifeguard Training 11 23
Lap Swim Drop-In 378 554
Lap Swim Passes 51
Water Exercise Drop-In 566 1,246
Water Exercise Passes 155
Open Swim 1,818 1,869
Water Carnival 119 81
P R O G R A M / S E R V I C E 2 0 2 2 2 0 2 3
CivicRec Users 5,473 8,574
52 GROUP PICNIC RENTALS

FACILITY RENTALS
2022 2023

FIELD RENTALS
268
5 830
43 360
265
53 VOLUNTEER OPPORTUNITIES
2022 2023

VOLUNTEERS

VOLUNTEER HOURS
8 137
660 837
187
12 54

COMMUNITY NONPROFITS & PARTNERS
Facility / Park Rentals
City Staff Support
Boys & Girls Club - Free Open Swim
2022 2023
246 205
140 hrs.
230 kids
145 hrs.
204 kids
Community Sponsored Events 27 35
55 COMMUNITY SPORTS

ORGANIZATIONS
American Canyon Youth Football & Cheer American Canyon Atletico FC American Canyon Little League 2022
2023
280 Hours 434 Hours 2,945 Hours
403 Hours 899 Hours 3,408 Hours
56 57
Summer Recruitment Volunteer Opportunities Community Events 11/04 - Ridge Trail Day
11/11 - Veteran Day Ceremony
10/21 - Pool Pumpkin Patch
11/11 - Veteran Day Ceremony
12/01 - Magic of the Season
12/16 - Donuts with Santa
58 59
City Council Committee Report
Submitted
by: * Councilmember Mark Joseph
Council
Meeting
Date:
10/03/2023
Event
Date: 2023-09-27
Event Type Committee Report
Event Title:* Napa Valley Transportation Authority (NVTA) Event Report: As part of the Transportation Measure Policy Steering Committee, we reviewed the draft language and discussed next steps.

As Vice-Chair, I also met with the Chair and Executive Director to review the upcoming agenda.

At the Board meeting, there was a general discussion regarding the elements of a proposed Transportation Measure. We also approved several routine matters, including an increase to the Vine Trail budget between Calistoga and St. Helena (the good news is, that increase was absorbed between the County, Calistoga, St. Helena and the Vine Trail Coalition--no additional Transportation funds were needed), and the purchase of Electric Charging stations for our busses, and replacement busses for our various shuttle services.

We also received an update on the Vine Transit service. Overall, we are improving our ridership compared to the prior year, but we are still well below pre-pandemic levels. This is a chronic condition for transit services throughout the Bay Area. NVTA upgraded bus service in the City of Napa, consistent with what we implemented right before the pandemic hit, so we're hoping to see more progress in that arena. Regional (express routes) have seen slightly better progress, even though they are also below 2019 levels. One satisfying exception is our own American Canyon Transit (the "Duck"). It is doing remarkably well in terms of ridership--better than the others.

We're not entirely clear on the reason, but let's take credit anyway!! We're great.

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Date:

Event Type Community Event
Event Title:* Community Events and Activities
Event Report: American Canyon Arts Foundation: Worked on getting the Pumpkin Path ready for the public--we have partnered with other community groups and hope to see a bigger turnout this year (we have around 150-200 people attend and paint pumpkins!) Remember--it's Saturday, October 7, from 10-2, at Wetlands Edge Park. I also attended the first planning session for our annual ACHS Arts and Music Festival--this year it's tentatively scheduled for Saturday, March 16, 2024.

Kiwanis: Attended the Board meeting and discussed the upcoming move to Napa Junction Community Center.

Also prepared for our annual Installation Dinner. That dinner was held at LaStrada's and we had a great turnout.

We welcomed the return of the same officers, but added 3 new Board members: Adrian Peet, Mike Jordan and Micky Torres.

Gateway Award De-brief: We had a great meeting (I attended as a prior award winner). The consensus was to restore the more formalized dinner and award process (likely to be held at the DoubleTree, since they have a larger/better facility to handle it), make some important changes to the voting process (including a general discussion about the nominees, prior to the formal online voting), and also developed a special award for individuals that should be recognized even though they don't fit the criteria exactly. I thought the input from the prior gateway award winners was instrumental in making it a better event, and I hope we utilize this unique group of individuals (present company excluded!) for their input on other community issues--in many respects, they represent the "soul of the community."
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American Canyon City CouncilOctober 3, 2023

American Canyon City Council
October 3, 2023