REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
March 5, 2024
6:30 PM
Tonight's mee&ng is a limited public forum. American Canyon promotes respec/ul and responsible behavior among its mee&ng par&cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina&on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na&onal origin, physical or mental disability or sexual orienta&on/gender iden&fica&on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.
City Council and other public meengs will be conducted in person at City Hall, 4381 Broadway, Suite 201, American Canyon, CA 94503. This meeng is also available via Zoom Teleconferencing as a convenience for public parcipaon.
This meeng will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here. Should technical issues with Zoom occur, please select another viewing option.
PUBLIC PARTICIPATION
Oral comments, during the mee&ng: Oral comments can be made in person during Open and Closed Session. A Zoom Webinar has been established for public comments made via zoom, during Open Session only. To give your public comment via zoom, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee-ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.
Written comments, via eComments: Please submit wri2en comments through the eComments link, located on the Mee-ngs & Agendas page of our websitehere. Comments will be available to council members in real -me. To allow for review of comments, eComments will close at 3:00 pm on the day of the mee-ng. All comments received will be posted online and become part of the mee-ng record.
Zoom Meeting Link: Click here.
Webinar ID: 862 3299 1024 Passcode: 12345
The above-iden-fied measures exceed all legal requirements for par-cipa-on in public comment, including those imposed by the Ralph M. Brown Act. For more informa-on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].
AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee-ng and are available to the public via the City’s website at www.cityofamericancanyon.org.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate Mayor: Leon Garcia
Vice Mayor: David Oro
Councilmembers: Mariam Aboudamous, Mark Joseph, Pierre Washington CITY COUNCIL MEETING AGENDA MARCH 5, 2024
1 alterna-ve formats to comply with the Americans with Disabili-es Act. Please send a wri2en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip-on of the requested materials, as well as your preferred alterna-ve format or auxiliary aid, at least three calendar days before the meeting.
5:30 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session a,er hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.
CALL TO ORDER - CLOSED SESSION
ROLL CALL - CLOSED SESSION
PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.
MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:30 P.M. CLOSED SESSION ITEMS
1. Conference with Legal Counsel - Exis&ng Li&ga&on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c. Center for Biological Diversity v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000511).
d. Golden State Environmental Jus!ce Alliance v. City of American Canyon et al. (Napa Superior Court Case No. 23CV000510).
e. City of Vallejo v. City of American Canyon et al . (Napa County Superior Court Case No. 23CV000517).
f. City of Vallejo v. City of American Canyon et al . (Napa County Superior Court Case No. 23CV001600).
2. Conference with Legal Counsel – An&cipated Li&ga&on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters. 6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
CITY COUNCIL MEETING AGENDA MARCH 5, 2024
2 PLEDGE OF ALLEGIANCE
ROLL CALL - OPEN SESSION
REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION
PROCLAMATIONS AND PRESENTATIONS
3. Proclamation - American Red Cross Month
4. Proclamation - International Women's Day and Women's History Month
5. Proclamation - Acknowledging the Muslim Holiday of Ramadan
PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma4er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma4ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.
AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.
CONSENT CALENDAR
6. Minutes of February 20, 2024
Recommendation: Approve the minutes of the Regular City Council mee-ng of February 20, 2024.
7. Report Upon Return from Closed Session
Recommendation: Approve the Report Upon Return from Closed Session for the mee-ng of February 20, 2024.
8. State and Federal Highway Grant Agreements
Recommendation: Adopt a Resolu-on authorizing the Public Works Director to sign all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto for State and Federal Highway Funded Transportation Projects with the California Department of Transportation.
9. Quarterly Investment Report for City and Fire District for Fiscal Year 2023-24 Quarter 2 Recommendation: Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended December 31, 2023.
PUBLIC HEARINGS
There are no Public Hearing items.
CITY COUNCIL MEETING AGENDA MARCH 5, 2024
3 BUSINESS
10. Elections Code Section 9212 Report Regarding Measure K Recommendation: Staff recommends the City Council receive and file the Elec-ons Code Section 9212 Report regarding Measure K and then take one of the following actions:
1. Adopt Measure K, without alteration; or
2. Submit Measure K, without alteration, to the voters.
11. American Canyon Police Department Annual Report
Recommendation: Receive and file the American Canyon Police Department’s 2023 Annual Report.
12. 2023 Annual Communications Report
Recommendation: Receive and file the Annual Communications Report for 2023.
MANAGEMENT AND STAFF ORAL REPORTS
MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma4ers of public concern and announce ma4ers of public interest; no collective council action will be taken.
a) Report out from the February 21 Napa Valley Transporta-on Authority Board Mee-ng (Garcia/Joseph).
b) Report out from the February 23 Napa Countywide Climate Ac-on Commi2ee Mee-ng (Garcia/Joseph).
FUTURE AGENDA ITEMS
13. Future Agenda Items of Note:
March 19, 2024; 6:30 p.m.
Presentation - ACHS Link Crew
Proclamation - Acknowledging Holi on March 24, 2024
Presentation - Transportation Sales Tax to Replace Measure T (NVTA) GIR Project (TR 16-0700): Consor Amendments, Financing Team/Schedule National Community Survey
Housing Element: Annual Report and Zone Change
Parks and Recreation Department Fee Schedule
Environmental Compliance Presentation
April 2, 2024; 6:30 p.m.
Proclamation National Fair Housing Month
Proclamation April Arts Month
Proclamation Sexual Assault Awareness
Utility Rate Protest Hearing
CITY COUNCIL MEETING AGENDA MARCH 5, 2024
4 Traffic Calming Program Update
New Sustainability Goal, Strategies, and 2024 Key Initiatives April 16, 2024; 6:30 p.m.
Proclamation - April Volunteer Week
Proclamation - Earth Day
Proclamation - National Building Safety Month
AB481 Military Equipment Use Policy Update
NSO Police Services Agreement Amendment 20
ADJOURNMENT
CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA MARCH 5, 2024
5 CITY OF AMERICAN CANYON
PROCLAMATION
AMERICAN RED CROSS MONTH, 2024
Whereas, during American Red Cross Month in March, we recognize the compassion of people in American Canyon and reaffirm our commitment to care for one another in times of crisis.
Whereas, this generous spirit is woven into the fabric of our community and advances the humanitarian legacy of American Red Cross founder Clara Barton — one of the most honored women in our country’s history —who nobly dedicated herself to alleviating suffering.
Whereas, today, kindhearted individuals in American Canyon exemplify Barton’s commitment as they step up through the Red Cross in the Northern California Coastal Region to provide a beacon of hope for our neighbors in need. Through their voluntary and selfless contributions, they make a lifesaving difference in people’s darkest hours — whether it’s delivering shelter, food and comfort during disasters; providing critical blood donations for hospital patients; supporting military families, veterans and caregivers through the unique challenges of service; saving lives with first aid, CPR and other skills; or delivering aid and reconnecting loved ones separated by global crises.
Whereas, we hereby recognize this month of March in honor of all those who lead with their hearts to serve people in need, and we ask everyone to join in this commitment to strengthen our community.
Now, therefore, I, Leon Garcia, Mayor of American Canyon, by virtue of the authority vested in me by the laws of the City of American Canyon and the State of California, do hereby proclaim March 2024 as Red Cross Month. We encourage all citizens of American Canyon to reach out and support its humanitarian mission.
In witness whereof, that I, Leon Garcia, Mayor of the City of American Canyon, on behalf of the American Canyon City Council, do hereby proclaim March 2024 as American Red Cross Month.
Dated: March 5, 2024 ______________________________
Leon Garcia, Mayor
6 CITY OF AMERICAN CANYON
PROCLAMATION
NATIONAL WOMEN’S HISTORY MONTH
MARCH 2024
WHEREAS, since 1987, the United States has formally recognized March as National Women’s History Month, setting aside March to inspire those globally to learn about Women’s History; and WHEREAS, National Women’s History Month celebrates the collective power of women and girls, pays tribute to their achievements, and recognizes the remaining challenges to further efforts for women’s rights and gender equality, encouraging and mobilizing all people to contribute to positive change; and WHEREAS, the City of American Canyon honors the accomplishments and visionary women and girls who have helped build our country, including those whose contributions have not been adequately recognized and celebrated; and
WHEREAS, the City of American Canyon pays tribute to the trailblazers from the recent and distant past for daring to envision a future for which no past precedent existed, and for building a Nation of endless possibilities for all its women and girls; and
WHEREAS, currently, women are serving locally in leadership positions, inspiring the continued work in advancing the rights, opportunities, and full participation of women and girls of all backgrounds; and WHEREAS, Women in American Canyon have continued to transform and enhance our community in a wide range of fields, including through elected and appointed public office, city and county government, local businesses, agricultural, military services, education, medicine, the arts, community service, philanthropy, and nonprofit organizations; and
WHEREAS, American Canyon residents are encouraged to celebrate National Women’s History Month and to educate and pass on learned wisdom regarding the extraordinary contributions women have made within our community and county, and recognize that continued progress is still needed to reach equality; and NOW, THEREFORE, BE IT RESOLVED, that I, Leon Garcia, Mayor of American Canyon, do hereby proclaim March 8, 2024, as International Women’s Day and proclaim the month of March 2024 as National Women’s History Month.
Dated: March 5, 2024 ________________________________
Leon Garcia, Mayor
7 CITY OF AMERICAN CANYON
PROCLAMATION
Acknowledging the Muslim Holiday of Ramadan
WHEREAS, Islam is one of the world’s major religions and part of our shared human heritage; and WHEREAS, California’s Muslim community is one of the most diverse in the nation with ethnic and cultural backgrounds that span the globe; and
WHEREAS, Muslims have a long history in the United States, spanning back to the slave trade, in which 10 to 15 percent of the enslaved African woman and men were said to be Muslim; and WHEREAS, Muslims have long served in the nation’s armed forces and fought in all major United States wars, from the American Revolutionary War to modern conflicts today, with some Muslim Americans making the ultimate sacrifice in combat; and
WHEREAS, Muslims have contributed to social movements throughout the history of the United States to work toward justice and fair inclusion for all; and
WHEREAS, From the early days of the pioneersto our present-day leaders, Muslim Americans have played a significant role in the history of this state’s economic, cultural, spiritual, and political development; and WHEREAS, There are approximately one million Muslim Americans across this state, contributing to its economy, social fabric, and multicultural and pluralistic traditions; and WHEREAS, The Muslim residents of this state, with their hard work and contributions to medicine, science, information technology, education, police, military, and many other fields, have benefited from and enriched the state’s open, tolerant, and economically vibrant environment; and WHEREAS, Ramadan is a holy month of fasting; a time to reflect spiritually, build communally, and aid those in need and marks an annualspiritual renewal for each individual, a reason to celebrate and express gratitude in this month; and
WHEREAS, The observance of the Muslim holy month of Ramadan commences at dusk on March 10, 2024, and continues for one lunar month, from sunrise to sunset each day; NOW THEREFORE BE IT RESOLVED, that in observance of, and out of respect for the commencement of Ramadan, the American Canyon City Council acknowledges the onset of Ramadan and expresses its deepest respect to Muslims across California and throughout the world on this significant occasion.
Dated: March 5, 2024 __________________________
Leon Garcia, Mayor
8 CITY OF AMERICAN CANYON
REGULAR CITY COUNCIL MEETING
ACTION MINUTES
February 20, 2024
5:30 P.M. – CLOSED SESSION
CALL TO ORDER - CLOSED SESSION
The City Council meeting was called to order at 5:31 p.m.
ROLL CALL - CLOSED SESSION
Present: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Absent: None
Excused: None
PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.
MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
Council convened in Closed Session.
5:30 P.M. CLOSED SESSION ITEMS
1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c) Center for Biological Diversity v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000511).
d) Golden State Environmental Justice Alliance v. City of American Canyon et al. (Napa Superior Court Case No. 23CV000510).
e) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000517).
f) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV001600).
9 2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.
6:30 P.M. OPEN SESSION - REGULAR MEETING
CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:36 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL - OPEN SESSION
Present: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Absent: None
Excused: None
REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.
PROCLAMATIONS AND PRESENTATIONS
There were no proclamation or presentation items.
PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Garcia called for public comments. Written comments: Barry Christian. Oral comments: Barry Christian was called to speak; Arvind Nischal was called to speak. The public comments period was closed.
AGENDA CHANGES
There were no changes to the agenda.
CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Vice Mayor David Oro, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.
Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia Nays: None
Abstain: None
Absent: None
Excused: None
10 3. Minutes of February 2, 2024
Action: Approved the minutes from the Regular City Council meeting of February 2, 2024.
4. Minutes of February 6, 2024
Action: Approved the minutes from the Regular City Council meeting of February 6, 2024.
5. Report Upon Return from Closed Session
Action: Approved the Report Upon Return from Closed Session for the City Council meeting of February 6, 2023.
6. Contract Amendment #2 with Robert Half International Inc. for Temporary Staffing Services Action: Adopted Resolution 2024-13 authorizing the City Manager to execute Amendment #2 (Agreement 2024-19) to Agreement No. 2022-A148 with Robert Half International Inc.
7. Paoli/Watson Lane Annexation Prezoning
Action: Waived final reading, read by title only, and adopted Ordinance 2024-01 by the City Council of the City of American Canyon approving Pre-Zoning from Agriculture to Paoli Light Industrial, Paoli Commercial Overlay District, Residential Estate, and Railroad Right-of-Way for the Paoli/Watson Lane Annexation Project, approximately 83 acres, located within the City of American Canyon Sphere of Influence in unincorporated Napa County east of State Route (SR29) and Paoli Loop Road; and an approximately 3-acre Rezoning within the City of American Canyon between SR-29 and Paoli Loop Road from Light Industrial to Paoli Light Industrial with a Paoli Commercial Overlay District; and the addition of American Canyon Municipal Code Section
19.10.050(F) Special Development Requirements for the Residential Estate Zoning District on Watson Land and Paoli Loop Road.
8. Ordinances Establishing Industrial Use Sustainability Standards and Greenhouse Gas Emissions Standards.
Action: Waived final reading, read by title only, and adopted the following:
Ordinance 2024-02 of the City Council of the City of American Canyon, State of California, adopting an Ordinance to implement Industrial Use Greenhouse Gas Standards; and Ordinance 2024-03 of the City Council of the City of American Canyon, State of California, adopting an Ordinance to implement Industrial Commerce Centers Sustainability Standards.
PUBLIC HEARINGS
There were no Public Hearing items.
BUSINESS
9. Solid Waste Hauling and Disposal Agreement
Council received a staff report from Environmental Services Manager Pam Philips with General Manager Derek Nelson of Recology American Canyon. Mayor Garcia called for public comments.
Written comments: none. Oral comments: none. The public comments period was closed. 11 Action: Motion to adopt Resolution 2024-14 authorizing the City Manager to enter into an Amended and Restated Franchise Agreement (Agreement 2024-20) between City of American Canyon and Recology American Canyon for Solid Waste, Recyclables, and Organic Waste Collection, Processing, and Disposal Services, as amended by Council to include future city facilities at no charge made by Vice Mayor David Oro, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.
Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia Nays: None
Abstain: None
Absent: None
Excused: None
10. Napa River Ecology Center at American Canyon Wetlands Action: Motion to appoint Councilmember Mark Joseph as Presiding Officer for Item 10 made by Councilmember Pierre Washington, seconded by Councilmember Mariam Aboudamous, and CARRIED by roll call vote.
Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia Nays: None
Abstain: None
Absent: None
Excused: None
Mayor Leon Garcia and Vice Mayor David Oro recused themselves from Item 10 and exited the Council Chamber.
Council received a staff report from City Manager Jason Holley with Executive Director Janelle Sellick, American Canyon Community Parks Foundation. Mayor Garcia called for public comments. Written comments: Nick Cheranich submitted a comment; Raffi Boloyan submitted a comment. Oral comments: Barry Christian was called to speak; Beth Marcus was called to speak; Fran Lemos was called to speak; Justin Hamilton Hole was called to speak; Janelle Sellick was called to speak. The public comments period was closed.
Action: Motion to adopt Resolution 2024-15 approving a Lease Agreement (Agreement 2024-21) with the American Canyon Community and Parks Foundation for development of the 'Napa River Ecology Center at the American Canyon Wetlands' at the former City Corporation Yard (205 Wetlands Edge Road) and appropriating $1,000,000 towards site improvements related to stormwater detention and flood protection, and pollutant remediation on the property made by Councilmember Pierre Washington, seconded by Councilmember Mariam Aboudamous, and CARRIED by roll call vote. 12 Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington
Nays: None
Abstain: Vice Mayor David Oro, Mayor Leon Garcia (recused)
Absent: None
Excused: None
Mayor Leon Garcia and Vice Mayor David Oro returned to the Council Chamber.
11. Fiscal Year 2023-24 Mid-Year Budget Amendments
Council received a staff report from Finance Director Juan Gomez. Mayor Garcia called for public comments. Written comments: none. Oral comments: Beth Marcus was called to speak. The public comments period was closed.
Action: Motion to adopt Resolution 2024-16 approving Mid-Year Budget Amendments to Fiscal Year 2023-24 Budget. made by Councilmember Mariam Aboudamous, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.
Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia Nays: None
Abstain: None
Absent: None
Excused: None
MANAGEMENT AND STAFF ORAL REPORTS
12. Maintenance and Utilities Department, Water Operations Update Council received a staff report and presentation from Water Systems Manager Dominic Patrick.
Council received an oral update from Parks & Recreation Director Alexandra Ikeda.
MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
Councilmembers commented on items of community interest.
FUTURE AGENDA ITEMS
13. Future Agenda Items of Note:
March 5, 2024, Regular City Council Meeting. 6:30 p.m.
Proclamation National Women's History Month
Proclamation American Red Cross Month
Annual Police Report
13 Annual Communications Report
Measure K Election Code 9212 Report*
March 19, 2024, Regular City Council Meeting. 6:30 p.m.
Proclamation Acknowledging Ramadan
National Community Survey
Housing Element: Annual Report and Zone Change
Parks and Recreation Department Fee Schedule
April 2, 2024, Regular City Council Meeting. 6:30 p.m.
Proclamation National Fair Housing Month
Proclamation April Arts Month
Proclamation Sexual Assault Awareness
Utility Rate Protest Hearing
Action: Motion to add to a future agenda a presentation on CalGreen Building Standards made by Councilmember Mark Joseph, seconded by Councilmember Mariam Aboudamous, and CARRIED by roll call vote.
Ayes: Councilmember Mariam Aboudamous, Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia Nays: None
Abstain: None
Absent: None
Excused: None
ADJOURNMENT
Meeting adjourned at 8:15 p.m.
CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, CMC City Clerk
14 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bcllardo
VI A E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
February 27, 2024
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of February 20, 2024 Dear Mayor Garcia and Members of the City Council:
This communication sets forth reportable action, if any, of the City Council ("Council") of the City of American Canyon ("City"), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Meeting of February 21, 2024, consistent with Government Code Section 54957.1.
Mayor Leon Garcia called the meeting to order in Open Session at 5:31 p.m. and after ascertaining that there were no public comments on Closed Session matters, the Council then adjourned to Closed Session at 5:32 p.m.
There were two matters agendized for City Closed Session consideration:
Conference with Legal Counsel Existing Litigation
Authorized Pursuant to Government Code Section 54956.9(d)(l):
a. City of American Canyon v. City of Vallejo, et al.
(Sacramento Superior Court Case No. 34-2022-00327471);
b. City of American Canyon v. Leon Dale Schmidt, (Napa
County Superior Court Case No. 22CV001041 and
23PR00161);
c. Center for Biological Diversity v. City of American Canyon et al. (NapaCounty Superior CourtCase No. 23CV0005l I); 15 The Honorable Leon Garcia, Mayor
and Members of the City Council
February 27, 2024
d. Golden State Environmental Justice Alliance v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV0005 l 0);
e. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV0005 l 7); and,
f. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV001600).
Conference with Legal Counsel - Anticipated Litigation
Authorized Pursuant to Government Code Section No. 54956.9(d)(2) Three Matters.
With respect to Closed Session Agenda Item No. l.a., there was no reportable action under common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(l).
With respect to Closed Session Agenda Item No. l .b., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(l).
With respect to Closed Session Agenda Item No. l .c. through l .e., there was reportable action with respect to Agenda Item No. 1.d., in that Petitioner Golden State had dismissed its Petition effective February 16, 2024. Also, with respect to Closed Session Agenda Item No. 1.e., Vallejo had filed its Opening Brief, which was attached and distributed to Council. Except as indicated, there was no other reportable action under the common law attorney-client on that provided by Government Code Section 54956.9(d)(l).
With respect to Closed Session Agenda Item No. l .f., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(l).
With respect to Closed Session Agenda Item No. 2., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2) with respect to the three matters considered.
Your Council concluded the Closed Session at 6:27 p.m.
In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matters agendized for Closed Session.
This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
16 The Honorable Leon Garcia, Mayor
and Members of the City Council
February 27, 2024
Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.
Very truly yours,
William D. Ross
City Attorney
WDR:kt
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
Cherri Walton, Deputy City Clerk
17 CITY COUNCIL AGENDA
MARCH 5, 2024
STAFF REPORT
CONSENT
ITEM NUMBER: 8.
TITLE
State and Federal Highway Grant Agreements
RECOMMENDATION
Adopt a Resolu*on authorizing the Public Works Director to sign all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto for State and Federal Highway Funded Transporta*on Projects with the California Department of Transportation.
CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
BACKGROUND & ANALYSIS
The City is eligible to receive Federal Highway Administra*on and/or State of California Transporta*on Funds that are administered through the California Department of Transporta*on (Caltrans). One of the processes to receive grant reimbursement is to execute a Master Funding Agreement and a Program Supplemental Agreement per grant funded project.
The City originally entered into State Funded Master Agreement No. 5470 in 1997. Caltrans is reques*ng a new State Master Agreement to be executed as it has been revised to incorporate various changes in regula*ons and policies. In addi*on, Caltrans is recommending a new blanket resolu*on be adopted that includes addi*onal fund exchange and fund transfer agreements and any amendments that Caltrans may include in the future on specific projects.
City Council has previously authorized the Public Works Director to sign all state and federal grant fund agreements and the recommended ac*on is to con*nue this delega*on. However, City Council will retain numerous financial control over the capital projects, including priori*za*on through the budget process, awarding of bids and acceptance of the completed projects.
The City currently has a $280,000 State funded Highway Safety Improvement Program Grant for the American Canyon Road East Guardrail, Capital Project No. TR23-0300 and a $1 million Federal funded One Bay Area Grant for the Green Island Road Class I Trail (Green Island Road Reconstruction and Widening), Capital Project No. TR16-0700. 18 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Transporta*on: "Improve the transporta*on network within the City to alleviate conges*on and enhance the quality of life for the community."
FISCAL IMPACT
The recommended ac*on will ensure that the City will be reimbursed aEer execu*ng the required funding agreements and submitting timely invoices of eligible expenditures to Caltrans.
ENVIRONMENTAL REVIEW
15378(b) - The ac*on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec*ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.
ATTACHMENTS:
1. Resolution
2. Caltrans Master Agreement 04-5470S21
3. Program Supplemental Agreement 5470017
19 RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO SIGN ALL MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS,
FUND EXCHANGE AGREEMENTS, FUND TRANSFER AGREEMENTS AND ANY AMENDMENTS THERETO
FOR STATE AND FEDERAL HIGHWAY FUNDED TRANSPORTATION PROJECTS WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of American Canyon is eligible to receive Federal and/or State grant funding for certain Transportation Projects, through the California Department of Transportation (Caltrans); and WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed; and
WHEREAS, the City originally entered into State Funded Master Agreement No. 5470 in 1997 and Caltrans is requesting an updated Master Agreement to be executed as it has been revised to incorporate various changes in regulations and policies; and
WHEREAS, the City wishes to continue delegating authorization to execute these agreements and any amendmentsto the PublicWorks Directorfor all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and Fund Transfer Agreements with the California Department of Transportation; and
WHEREAS, City Council will retain numerous financial control over the capital projects, including prioritization through the budget process, awarding of bids and acceptance of the completed projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the Public Works Director to sign all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation.
PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of March, 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 20 04 City of American Canyon
-------- ---------------------------------------------- District Administering Agency
Agreement No. 04-5470S21
This AGREEMENT, is entered into effective this _______ day of __________, 20___, by and between the City of American Canyon, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY."
RECITALS:
1. WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation related projects of public entities qualified to act as recipients of these state funds; and
2. WHEREAS, ADMINISTERING AGENCY has applied to the California Transportation Commission (CTC) and/or STATE for funding from a State-funded program (herein referred to as STATE FUNDS), as defined in the Local Assistance Program Guidelines (LAPG) and/or in the respective CTC Guidelines, for use on local authorized transportation related projects as a local administered project(s), hereinafter referred to as "PROJECT"; and
3. WHEREAS, said PROJECT will not receive any federal funds; and
4. WHEREAS, before STATE FUNDS will be made available for PROJECT, ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish terms and conditions applicable to the ADMINISTERING AGENCY when receiving STATE FUNDS for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility.
NOW, THEREFORE, the PARTIES agree as follows:
MASTER AGREEMENT
ADMINISTERING AGENCY-STATE AGREEMENT
STATE-FUNDED PROJECTS
ARTICLE I - PROJECT ADMINISTRATION
1. This AGREEMENT shall have no force or effect with respect to any program project unless and until a project- specific Program Supplement to this AGREEMENT for state funded projects, hereinafter referred to as "PROGRAM SUPPLEMENT", has been fully executed by both STATE and ADMINISTERING AGENCY.
2. The State approved project-specific allocation notification letter and approved CTC allocation documentation designate the party responsible for implementing PROJECT, type of work, and location of PROJECT for projects requiring CTC allocation by PROJECT component of work.
3. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the ADMINISTERING AGENCY to receive STATE FUNDS from/through STATE for designated PROJECT. The PROGRAM SUPPLEMENT shall also show these STATE FUNDS that have been initially encumbered for PROJECT along with the matching funds to be provided by ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the PARTIES shall cause ADMINISTERING AGENCY to adopt all the terms of this AGREEMENT as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the governing body of ADMINISTERING AGENCY.
4. ADMINISTERING AGENCY agrees to execute and return each project-specific PROGRAM SUPPLEMENT. The PARTIES agree that STATE may suspend future allocations, encumbrances and invoice payments for any on- going or future STATE FUNDED PROJECT performed by ADMINISTERING AGENCY if any project-specific PROGRAM SUPPLEMENT is not returned, unless otherwise agreed by STATE in writing.
5. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of STATE FUNDS encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to comply with the terms and conditions of this AGREEMENT and all the agreed-upon Special Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the specific PROJECT.
6. STATE FUNDS will not participate in any portion of PROJECT work performed in advance of the effective date of allocation by CTC, or by STATE for allocations delegated to STATE by CTC, for said PROJECT.
7. Projects allocated with STATE FUNDS will be administered in accordance with the current CTC STIP Guidelines, applicable chapter(s) of the LAPG, LAPM and/or any other instructions published by STATE.
8. ADMINISTERING AGENCY agrees to ensure compliance with all relevant State laws and requirements for work related to PROJECT, including the California Environmental Quality Act (CEQA).
9. ADMINISTERING AGENCY's eligible costs for preliminary engineering work includes all preliminary work directly related to PROJECT up to contract award for construction, including, but not limited to, environmental studies and permits (E&P), preliminary surveys and reports, laboratory work, soil investigations, the preparation of plans, specifications and estimates (PS&E), advertising for bids, awarding of a contract and project development contract administration.
10. ADMINISTERING AGENCY's eligible costs for construction engineering include actual inspection and supervision of PROJECT construction work; construction staking; laboratory and field testing; and the preparation and processing of field reports, records, estimates, final reports, and allowable expenses of employees/consultants engaged in such activities.
11. Unless the PARTIES agree otherwise in writing, ADMINISTERING AGENCY's employees or its contracted engineering consultant shall be responsible for all PROJECT engineering work.
12. ADMINISTERING AGENCY shall not proceed with final design of PROJECT until final environmental approval of PROJECT. Final design entails the design work necessary to complete the PS&E and other work necessary for a construction contract but not required earlier for environmental clearance of that PROJECT.
13. If PROJECT is not on STATE-owned right-of-way, PROJECT shall be constructed in accordance with Chapter 11 of the LAPM that describes minimum statewide design standards for local agency streets and roads. The design standards for projects off the National Highway System (NHS) allow STATE to accept either the current Caltrans Highway Design Manual standards, the current FHWA-adopted American Association of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets standards, or the approved geometric design standards of ADMINISTERING AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY-approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current Local Assistance Procedures Manual.
14. If PROJECT involves work within or partially within STATE-owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and where appropriate, an executed cooperative agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES. ADMINISTERING AGENCY and its contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights-of-way or work which affects STATE facilities.
15. When PROJECT is not on the State Highway System (SHS) but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract.
16. ADMINISTERING AGENCY shall comply with the provisions of sections 4450 and 4454 of the California Government Code, as well as other Department of General Services guidance, if applicable, for the contract PS&E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. Further requirements and guidance are provided in Title 24 of the California Code of Regulations.
17. ADMINISTERING AGENCY shall provide a full-time public employee to be in responsible charge of each PROJECT. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT. ADMINISTERING AGENCY may utilize consultants to perform supervision and inspection work for PROJECT with a
fully qualified and licensed engineer. Utilization of consultants does not relieve ADMINISTERING AGENCY of its obligation to provide a full-time public employee to be in responsible charge of each PROJECT.
18. Unless otherwise provided in the PROGRAM SUPPLEMENT, ADMINISTERING AGENCY shall advertise, award, and administer the PROJECT construction contract or contracts.
19. The cost of maintenance, security, or protection performed by ADMINISTERING AGENCY or contractor forces during any temporary suspension of PROJECT or at any other time may not be charged to the PROJECT.
20. ADMINISTERING AGENCY shall submit PROJECT-specific award information to STATE's District Local Assistance Engineer, within sixty (60) days after contract award.
21. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute a "Final Project Expenditure Report", LAPM Exhibit 17-M, within one hundred eighty (180) days of PROJECT completion. Failure by ADMINISTERING AGENCY to submit a "Final Project Expenditure Report", within 180 days of project completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the Local Assistance Procedures Manual.
22. ADMINISTERING AGENCY shall comply with the Americans with Disabilities Act (ADA) of 1990 that prohibits discrimination on the basis of disability and all applicable regulations and guidelines issued pursuant to the ADA.
23. The Governor and the Legislature of the State of California, each within their respective jurisdictions, have prescribed certain nondiscrimination requirements with respect to contract and other work financed with public funds. ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT PRACTICES ADDENDUM, attached hereto as Exhibit A and further agrees that any agreement entered into by ADMINISTERING AGENCY with a third party for performance of work connected with PROJECT shall incorporate Exhibit A (with third party's name replacing ADMINISTERING AGENCY) as parts of such agreement.
24. ADMINISTERING AGENCY shall include in all contracts and subcontracts awarded when applicable, a clause that requires each subcontractor to comply with California Labor Code requirements that all workers employed on public works aspects of any project (as defined in California Labor Code sections 1720-1815) be paid not less than the general prevailing wage rates predetermined by the Department of Industrial Relations as effective at the date of contract award by the ADMINISTERING AGENCY.
ARTICLE II - RIGHTS-OF-WAY
1. No contract for the construction of a STATE FUNDED PROJECT shall be awarded until all necessary rights of way have been secured. Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights-of-way are available for construction purposes or will be available by the time of award of the construction contract.
2. The furnishing of rights of way by ADMINISTERING AGENCY as provided for herein includes, and is limited to, the following, unless the PROGRAM SUPPLEMENT provides otherwise.
(a) Expenditures of capital and support to purchase all real property required for
PROJECT free and clear of liens, conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY. (b) The cost of furnishing of right-of-way as provided for herein includes, in addition to real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of damages to owners of remainder real property not actually taken but injuriously affected by PROJECT.
(c) The cost of relocation payments and services provided to owners and occupants pursuant to Government Code sections 7260-7277 when PROJECT displaces an individual, family, business, farm operation or nonprofit organization. (d) The cost of demolition and/or the sale of all improvements on the right-of-way after credit is recorded for sale proceeds used to offset PROJECT costs. (e) The cost of all unavoidable utility relocation, protection or removal. (f) The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which ADMINISTERING AGENCY accepts responsibility and where the actual generator cannot be identified, and recovery made.
3. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right-of-way for a PROJECT is not clear as certified by ADMINISTERING AGENCY, including, but not limited to, if said right-of-way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws. ADMINISTERING AGENCY shall pay, from its own non- matching funds, any costs which arise out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because rights-of-way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work.
ARTICLE III - MAINTENANCE AND MANAGEMENT
1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed, constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as the parties might amend this AGREEMENT to otherwise provide.
With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer this obligation and responsibility to maintain and operate PROJECT property for that intended public purpose to another public entity.
2. Upon ADMINISTERING AGENCY's acceptance of the completed construction contract or upon contractor being relieved of the responsibility for maintaining and protecting PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership, liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized representatives of STATE and if PROJECT falls within the jurisdictional limits of another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies providing for the operation, maintenance, ownership and liability of PROJECT. Until those agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT operations, maintenance, ownership and liability in a manner satisfactory to the authorized representatives of STATE. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, is not
being properly operated and maintained and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future STATE FUNDED PROJECTS of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE. The provisions of this section shall not apply to a PROJECT that has been vacated through due process of law with STATE's concurrence.
3. PROJECT and its facilities shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as PROJECT reasonably requires. Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements.
4. ADMINISTERING AGENCY shall comply with all applicable law, including but not limited to, all applicable legal authority regarding construction standards.
ARTICLE IV - FISCAL PROVISIONS
1. All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the CTC.
2. STATE'S financial commitment of STATE FUNDS will occur only upon the execution of this AGREEMENT, the execution of each project-specific PROGRAM SUPPLEMENT and/or STATE's approved finance letter.
3. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices in arrears for reimbursement of allowable PROJECT costs at least once every six months commencing after the STATE FUNDS are encumbered on either the project-specific PROGRAM SUPPLEMENT or through a project-specific finance letter approved by STATE. STATE reserves the right to suspend future allocations and invoice payments for any on-going or future STATE FUNDED project performed by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a sixmonth period
4. Invoices shall be submitted on a standardized billing summary template, in accordance with Chapter 5 of the LAPM to claim reimbursement by ADMINISTERING AGENCY. For construction invoices, pay estimates must be included.
5. ADMINISTERING AGENCY must retain at least one copy of supporting backup documentation for allowable costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.
6. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursements of actual allowable PROJECT costs already incurred and paid for by the ADMINISTERING AGENCY.
7. Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to the Inspector General - Independent Office of Audits and Investigations for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of
indirect cost incurred within each fiscal year being claimed for reimbursement.
ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the LAPM, and the ICAP/ICRP approval procedures established by STATE.
8. STATE will withhold the greater of either two (2) percent of the total of all STATE FUNDS encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.
9. The estimated total cost of PROJECT, the amount of STATE FUNDS obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES with a finance letter, and an allocation notification letter when applicable. STATE FUNDING may be increased to cover PROJECT cost increases only if such additional funds are available and the CTC and/or STATE concurs with that increase in the form of an allocation and finance letter.
10. When such additional STATE FUNDS are not available, ADMINISTERING AGENCY agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own funds.
11. ADMINISTERING AGENCY shall use its own non-STATE FUNDS to finance the local share of eligible costs and all PROJECT expenditures or contract items ruled ineligible for financing with STATE FUNDS. STATE shall make the final determination of ADMINISTERING AGENCY's cost eligibility for STATE FUNDED financing with respect to claimed PROJECT costs.
12. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include overhead assessments in accordance with section 8755.1 of the State Administrative Manual.
13. STATE FUNDS allocated by the CTC and/or STATE are subject to the timely use of funds provisions approved in CTC Guidelines and State procedures approved by the CTC and STATE.
14. STATE FUNDS encumbered for PROJECT are available for liquidation only for a limited period from the beginning of the State fiscal year when those funds were appropriated in the State Budget. STATE FUNDS not liquidated within these periods will be reverted unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance in accordance with Section 16304 of the Government Code. The exact date of fund reversion will be reflected in the STATE signed PROJECT finance letter.
15. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid to rank and file STATE employees under current California Department of Human Resources (CalHR) rules unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance in accordance with Government Code section 16304. If the rates invoiced by ADMINISTERING AGENCY are in excess of CalHR rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand.
16. ADMINISTERING AGENCY agrees to comply with California Government Code 4525- 4529.14. Administering Agency shall undertake the procedures described in California Government Code 4527(a) and 4528(a). Administering Agency shall also comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, excluding 2 CFR Part 200.318-200.326.
17. ADMINISTERING AGENCY agrees and will assure that its contractors and subcontractors will be obligated to agree that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. Every recipient and sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, excluding 2 CFR Part 200.318-200.326Governments. ADMINISTERING AGENCY agrees to comply with the provisions set forth in 23 CFR Parts 140, 645 and 646 when contracting with railroad and utility companies.
18. Every recipient and sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR 200 excluding 2 CFR Part 200.318-200.326, 48 CFR Chapter 1, Part 31, LAPM, Public Contract Code (PCC) 10300- 10334 (procurement of goods), PCC 10335-10381 (non-A&E services), California Government Code 4525-4529.5 including 4527(a) and 4528(a), and other applicable STATE regulations.
19. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be questioned, disallowed, or unallowable under 2 CFR, Part 200, 48 CFR, Chapter 1, Part 31, 23 CFR Parts 140, 645 and 646, LAPM, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), California Government Code 4525-4529.5 including 4527(a) and 4528(a), and other applicable STATE regulations are subject to repayment by ADMINISTERING AGENCY to STATE and may result in STATE imposing sanctions on ADMINISTERING AGENCY as described in Chapter 20 of the Local Assistance Procedures Manual.
20. Should ADMINISTERING AGENCY fail to refund any moneys due upon written demand by STATE as provided herein or should ADMINISTERING AGENCY breach this AGREEMENT by failing to complete PROJECT without adequate justification and approval by STATE, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES hereto, STATE, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amount paid by or owed to STATE for each PROJECT, from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future STATE FUNDED projects proposed by ADMINISTERING AGENCY.
21. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, from those constituent entities comprising a joint powers authority or by bringing of an action against ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder.
22. ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE's ability to recover STATE FUNDS improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT.
ARTICLE V
AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS
1. STATE reserves the right to conduct technical and financial audits of PROJECT work and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by paragraph three (3) of Article V.
2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.
3. ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States, all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts, and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above-referenced parties shall make such AGREEMENT and PROGRAM SUPPLEMENT materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years, or 35 years for Prop 1B funds, from the date of final payment to ADMINISTERING AGENCY.
4. ADMINISTERING AGENCY shall not award a construction contract over $25,000 on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. All contracts awarded by ADMINISTERING AGENCY intended or used as local match credit must meet the requirements set forth in this AGREEMENT regarding local match funds.
5. ADMINISTERING AGENCY shall comply with Chapter 10 (commencing with Section 4525) Division 5 of Title 1 of the Government Code and shall undertake the procedures described in California Government Code 4527(a) and 4528(a). Administering Agency shall comply with Chapter 10 of the LAPM for AE Consultant Contracts.
6. ADMINISTERING AGENCY shall comply with Government Code Division 5 Title 1 sections 4525-4529.5 and shall undertake the procedures described in California Government Code 4527(a) and 4528(a) for procurement of professional service contracts. Administering Agency shall follow Public Contract Code Section 10335- 10381 for other professional service contracts.
7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain all of the provisions of Article IV, FISCAL PROVISIONS, and this ARTICLE V, AUDITS, THIRD-PARTY CONTRACTING, RECORDS RETENTION AND REPORTS and shall mandate that travel and per diem reimbursements and third- party contract reimbursements to subcontractors will be allowable as PROJECT costs only after those costs are incurred and paid for by the subcontractors.
8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner that is required of all other PROJECT expenditures.
9. Except as provided in this Article, this AGREEMENT is solely between and for the benefit of the PARTIES and there are no third-party beneficiaries.
ARTICLE VI - MISCELLANEOUS PROVISIONS
1. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution and other California laws.
2. ADMINISTERING AGENCY shall conform to all applicable State and Federal statutes and regulations, and the Local Assistance Program Guidelines and Local Assistance Procedures Manual as published by STATE and incorporated herein, including all subsequent approved revisions thereto applicable to PROJECT unless otherwise designated in the project-specific executed PROJECT SUPPLEMENT.
3. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner.
4. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY, when engaged in the performance of this AGREEMENT, shall act in an independent capacity and not as officers, employees or agents of STATE.
5. Each project-specific PROGRAM SUPPLEMENT shall separately establish the terms and funding limits for each described PROJECT funded under this AGREEMENT and that PROGRAM SUPPLEMENT. No STATE FUNDS are obligated against this AGREEMENT.
6. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this AGREEMENT, and ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment occurs after the execution of this AGREEMENT.
7. ADMINISTERING AGENCY certifies, by execution of this AGREEMENT, that no person or selling agency has been employed or retained to solicit or secure this AGREEMENT upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay only for the value of the PROJECT work actually performed, or in STATE's discretion, to deduct from the price of PROGRAM SUPPLEMENT consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.
8. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against ADMINISTERING AGENCY within the immediate preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the National Labor Relations Board.
9. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with STATE that may have an impact upon the outcome of this AGREEMENT or any individual PROJECT encompassed within a PROGRAM SUPPLEMENT. ADMINISTERING AGENCY shall also list current contractors who may have a financial interest in the outcome of a PROJECT undertaken pursuant to this AGREEMENT. These disclosures shall be delivered to STATE in a form deemed acceptable by the STATE prior to execution of this AGREEMENT.
10. ADMINISTERING AGENCY hereby certifies that it does not have, nor shall it acquire, any financial or business interest that would conflict with the performance of any PROJECT initiated under this AGREEMENT.
11. ADMINISTERING AGENCY certifies that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee. For breach or violation of this warranty, STATE shall have the right, in its sole discretion, to terminate this AGREEMENT without liability, to pay only for PROJECT work actually performed, or to deduct from a PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.
12. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by the STATE's Contract Manager, who shall be identified to ADMINISTERING AGENCY at the time of execution of this AGREEMENT and, as applicable , any time that Contract Manager changes during the duration of this AGREEMENT who may consider any written or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Manager, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact considered and determined by the Contract Manager.
13. Neither the pendency of a dispute nor its consideration by the Contract Manager will excuse the ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT and each PROGRAM SUPPLEMENT.
14. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction of ADMINISTERING AGENCY arising under this AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims and suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under this AGREEMENT.
15. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or
jurisdiction arising under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless the ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT.
16. In the event of (a) ADMINISTERING AGENCY failing to timely proceed with effective PROJECT work in accordance with the project-specific PROGRAM SUPPLEMENT; (b) failing to maintain any applicable bonding requirements; and (c) otherwise materially violating the terms and conditions of this AGREEMENT and/or any PROGRAM SUPPLEMENT, STATE reserves the right to terminate funding for that PROJECT upon thirty (30) days' written notice to ADMINISTERING AGENCY.
17. No termination notice shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING AGENCY proceeds thereafter to complete that cure in a manner and time line acceptable to STATE.
18. Any such termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of Termination, which notice shall become effective not less than thirty (30) days after receipt, specifying the reason for the termination, the extent to which funding of work under this AGREEMENT and the applicable PROGRAM SUPPLEMENT is terminated and the date upon which such termination becomes effective, if beyond thirty (30) days after receipt. During the period before the effective termination date, ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY for the reasons stated in paragraph sixteen (16) of ARTICLE VI, STATE shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the PROGRAM SUPPLEMENT and/or STATE-approved finance letter prior to termination, provided, however, ADMINISTERING AGENCY is not in default of the terms and conditions of this AGREEMENT or the project-specific PROGRAM SUPPLEMENT and that the cost of any PROJECT completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY.
19. In the case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project-specific PROGRAM SUPPLEMENT and/or Cooperative Agreement, the terms stated in that PROGRAM SUPPLEMENT and/or Cooperative Agreement shall prevail over those in this AGREEMENT.
20. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY either in whole or in part.
21. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on any of the PARTIES.
City of American Canyon
City of American Canyon
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officer.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
________________________________
Chief, Office of Project Management ________________________________ Oversight
Division of Local Assistance
Representative Name & Title
(Authorized Governing Body
Representative)
By______________________________ By______________________________ Date______________________________ Date______________________________ ________________________________
EXHIBIT A - FAIR EMPLOYMENT PRACTICES ADDENDUM
1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment on account of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Such action shall include, but not be limited to, the following:
employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section.
2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, 12900 et seq.), and the applicable regulations promulgated thereunder (Cal. Code Regs., Title 2, 11000, et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12900(a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING AGENCY'S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreements, as appropriate.
3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT.
4. ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement.
5. Remedies for Willful Violation:
(a) STATE may determine a willful violation of the Fair Employment provision to have occurred upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act. (b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due or thereafter may become due to ADMINISTERING AGENCY, the difference between the price named in the Agreement
and the actual cost thereof to STATE to cure ADMINISTERING AGENCY's breach of this Agreement.
00000A441
FOR STATE FUNDED PROJECTS NO 04-5470S21
0424000244
January 31, 2024
04-NAP-0-AMCN
HSIPSL-5470(017)
5470
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 04-5470S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.
American Canyon Rd from Flosden Rd to 400' East of Via Firenze Upgrade/replace existing guardrail systems. 0.0(MILES)
Estimated Cost State Funds Matching Funds
CITY OF AMERICAN CANYON
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$50,100.00 $5,010.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
$45,090.00
STATE $45,090.00
Program Supplement 04--547-A441- SERIAL 1Page of 3
02/01/2024
1/24/24
36 SPECIAL COVENANTS OR REMARKS
04-NAP-0-AMCN
HSIPSL-5470(017)
1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.
B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con).
A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase.
C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated.
D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof.
E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fedand-state-programs/highway-safety-improvement-program/delivery-requirements-statusapproved-projects.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and
Program Supplement 04--547-A441- SERIAL Page 2 of 3
37 SPECIAL COVENANTS OR REMARKS
04-NAP-0-AMCN
HSIPSL-5470(017)
payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions.
I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes.
K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement.
Program Supplement 04--547-A441- SERIAL Page 3 of 3
38 CITY COUNCIL AGENDA
MARCH 5, 2024
STAFF REPORT
CONSENT
ITEM NUMBER: 9.
TITLE
Quarterly Investment Report for City and Fire District for Fiscal Year 2023-24 Quarter 2
RECOMMENDATION
Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended December 31, 2023.
CONTACT
Juan Gomez, Finance Director
BACKGROUND & ANALYSIS
The City’s Investment Policy requires; the Treasurer to submit a quarterly investment report to the City Council. The report (A8achment 1) for the quarter ended December 31, 2023, includes investment transac:ons for both the City and Fire District. The report shows the City’s cash and investment book balance, including debt reserves and unspent proceeds, was $75,508,603. The Fire District’s book balance was $5,674,180.
The City’s diversified porBolio includes $22.3 million invested in the California State Treasurer’s Office Local Agency Investment Fund (LAIF), $20.3 million invested in the California Asset Management Program and $24.3 million managed by Chandler Asset Management. The funds managed by Chandler are invested in U.S. Treasury Notes, Federal Agency Securities, Asset Backed Securities, U.S. Corporate Notes, Supranational Securities, and FDIC insured Corporate Notes. The lower market value to book value is due to the rising interest rate environment. That is an unrealized number, since the City normally holds investments to maturity. The increasing rate environment also offers an opportunity to invest to achieve higher returns.
The Fire District maintains cash and investment accounts separately from the City. The book value of the District’s total porBolio is $5.67 million. All cash not needed to meet the current opera:onal requirements of the Fire District is invested with Local Agency Investment Fund (LAIF).
39 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
The recommended action will have no impact on the city’s budget.
ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:
Investment Report December 31, 2023
40 Investment Report
For the Quarter Ended
December 31, 2023
ATTACHMENT 1
City of American Canyon
Operating and Capital Funds Book Value Market Value Book Yield (1) % of Portfolio Cash - Petty $ 2,300 $ 2,300 0.00%
Cash - Westamerica Bank 6,734,379 6,734,379 0.30% 9.14% Local Agency Investment Fund 22,260,729 22,116,994 4.00% 30.22% California Asset Management Program 20,320,327 20,320,327 5.55% 27.59% Asset Backed Securities 2,137,411 2,115,538 3.07% 2.90% Federal Agency Securities 4,347,991 4,223,698 1.94% 5.90% Collaterial Mortgage Obligations 603,558 596,195 3.66% 0.82% Corporate Notes 6,161,333 5,951,890 2.67% 8.36%
Money Market Fund 37,363 37,363 4.94% 0.05%
Supranational 1,135,617 1,105,248 1.11% 1.54%
U.S. Treasury Notes 9,917,360 9,642,913 2.39% 13.46%
TOTAL OPERATING CASH 73,658,368 72,846,845 3.57% 100.00% Debt Reserves and Proceeds
Debt Service Reserves
602 - American Canyon Road 355,206 355,206
603 - CFD 840,469 840,469
Capital Reserve
601 - 2004 Reassessment 347,860 347,860
360 - AmCyn Road East 306,699 306,699
TOTAL DEBT & CAPITAL RESERVES 1,850,235 1,850,235
TOTAL CASH AND INVESTMENTS - CITY $ 75,508,603 $ 74,697,080 (1) The weighted average yield as operating and capital funds for the month ended 12/31/2023 was 3.57%. 41 Investment Report
For the Quarter Ended
December 31, 2023
ATTACHMENT 1
American Canyon Fire Protection District
Description Book Value Market Value Book Yield (2) % of Portfolio Cash - Westamerica Bank $ 3,085,006 3,085,006 0.30% 54.37% Local Agency Investment Fund 2,589,174 2,572,456 4.00% 45.63% TOTAL CASH AND INVESTMENTS - FIRE DISTRICT $ 5,674,180 $ 5,657,462 1.99% 100.00% (2) The weighted average yield for the month ended 12/31/2023 was 1.99%.
The investments, as shown above, are in conformance with the Investment Policy or bond agreements There are sufficient funds to meet the City's budgeted financial obligations for the next six months.
Submitted,
Juan Gomez
Finance Director/Treasurer
42 CITY COUNCIL AGENDA
MARCH 5, 2024
STAFF REPORT
BUSINESS
ITEM NUMBER: 10.
TITLE
Elections Code Section 9212 Report Regarding Measure K
RECOMMENDATION
Staff recommends the City Council receive and file the Elec1ons Code Sec1on 9212 Report regarding Measure K and then take one of the following actions:
1. Adopt Measure K, without alteration; or
2. Submit Measure K, without alteration, to the voters.
CONTACT
William D. Ross, City Attorney
Taresa Geilfuss, City Clerk
BACKGROUND & ANALYSIS
Executive Summary
Measure K is a voter-led ini1a1ve measure establishing a new temporary ministerial permi<ng process for development of certain warehouse facili1es within the City of American Canyon ("City").
This new process is memorialized by adop1ng a new Ordinance amending the American Canyon Municipal Code.
Background
On October 20, 2023, American Canyon registered voter Francis Lemos submiBed a "no1ce of inten1on" to circulate a pe11on for an ordinance ini1a1ve en1tled "An Iniave Measure Establishing a Ministerial Perming Process for Development of Certain Warehouse Facilies by Amending the City of American Canyon Municipal Code".
As required by law, the City ABorney then prepared the official "ballot 1tle and summary" for the proposed ini1a1ve. As shown below, the ballot 1tle and summary are a neutral descrip1on of the initiative and were utilized by the proponents when circulating the petition.
Ballot Title
The official ballot title is as follows:
43 "AN INITIATIVE MEASURE ESTABLISHING A MINISTERIAL PERMITTING PROCESS FOR DEVELOPMENT
OF CERTAIN WAREHOUSE FACILITIES BY AMENDING THE CITY OF AMERICAN CANYON MUNICIPAL CODE."
Summary
The official ballot summary is as follows:
"This Iniave Measure would establish by amendment to the City of American Canyon (City) Municipal Code, a ministerial, nondiscreonary perming process to incenvize development of sustainable, energy-efficient warehouse facilities (Projects).
To qualify as a sustainable, energy-efficient Project, the following would need to be determined by the City Community Development Director:
1) Compliance with landscape, site design, and design guidelines that promote "green building" design, water conservaon, and energy conservaon, including affordable and economic passive solar technology; and
2) Mitigation of significant impacts on the environment, including emissions of greenhouse gases and vehicle miles traveled, through implementaon of feasible migaon measures and use of renewable energy sources; and
3) Preservation of biologically sensitive on-site areas as open space where feasible.
The Iniave Measure indicates that a Project would not require review under the California Environmental Quality Act because it establishes a ministerial review and perming process for Projects. Projects would be exempt from design review under the City Municipal Code. Objecve standard conditions of approval may be imposed.
Ministerial approval does not preclude imposion of standard condions of approval for lighng, air quality, wildlife (a@er biological studies of impacts on Swainson’s Hawk, Golden Eagle, Northern harrier, short-eared owl and burrowing owl), wetlands (there shall be no net-loss of wetlands), cultural resources (a@er assessment of Archeologists, Coroner/Medical Examiner and the Nave American Heritage Commission), geology, greenhouse gas emissions (including best management practices), stormwater, noise, and landscaping.
The Iniave Measure establishes minimum standards and protecons for design and appearance, sustainability including stormwater and drainage, collecon of recyclable materials, waste management, tobacco smoke control, light polluon reducon, water efficiencies, low volale organic compounds, structuring, electric vehicle charging staons, bicycle parking, preservaon of open space and wetlands, and greenhouse gas emissions and energy. 44 The Iniave Measure also provides current detailed requirements for building and safety, fire protecon, and public works. Prior to issuance of certain permits and cerficates of occupancy, the developer will be required to submit documentation to confirm specific conditions have been met.
If the Iniave Measure receives 10% of valid registered voter signatures, it would be forwarded to the City Council for adopon or placement on the ballot at a date to be determined. If approved, the Initiative Measure will become effective at the earliest date authorized by law.
The Iniave Measure indicates that it may not be amended or repealed unl January 1, 2029, a@er that it may be amended or repealed by a majority vote of the City Council." Sufficiency of Petition
On January 4, 2024, proponents filed the signed pe11on with City Clerk. Following a review by the City Clerk and City ABorney, the pe11on was delivered to the Napa County Clerk Ex-Officio Registrar of Voters ("Registrar") for signature verification.
On January 12, 2024, the Registrar returned a Cer1ficate of Sufficiency. On February 6, 2024, the Council accepted the cer1fica1on of the Registrar as to the sufficiency of the ini1a1ve pe11on (Resolution 2024-11).
Elections Code 9212 Report
AHer accep1ng the Registrar's cer1fica1on, the Council had three op1ons: 1) adopt Measure K, without altera1on; 2) submit Measure K, without altera1on, to the voters; or 3) order an Elec1ons Code Sec1on 9212 Report (Report). On February 6, 2024, the Council directed staff to prepare a Report (Attachment 3).
Consideration of the Report and next steps
Tonight, the Council has only two options - both of which are considered ministerial acts; either:
1. Adopt a Resolution adopting Measure K (Attachment 1); or
2. Adopt a Resolution submitting Measure K to the voters (Attachment 2).
Importantly, neither of these op1ons provide the Council with the opportunity to alter the ini1a1ve in any manner. Thus, even if the Council wanted to make changes to the ini1a1ve (whether it be in response to public comment or its own idea), it is barred from doing so.
Also, if the Council takes no action, Measure K automatically becomes law.
If the Council chooses Op1on 2 (submit Measure K to the voters), it must further determine whether A) to submit it for the November 5, 2024, General Elec1on or B) to call for a Special Elec1on prior to the November 5 General Election.
45 Staff recommends the Council solicit public comment and the take one of the afore-men1oned actions.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "ABract and expand diverse business and employment opportunities."
FISCAL IMPACT
The fiscal impacts of Measure K
Option 1 (adopt Measure K without alteration) has no fiscal impact.
Op1on 2a (submit Measure K without altera1on to the voters for the November 5 General Elec1on) will cost approximately $64,000. The cost is borne by the City. If this op1on is chosen, funds will be included in the upcoming FY 24/25 Budget.
Op1on 2b (submit Measure K without altera1on to the voters for a forthcoming Special Elec1on) will cost $100,000. The cost is borne by the City. If the Council sets a Special Elec1on date prior to the end of the current fiscal year (June 30, 2024), then staff will bring back an item to appropriate sufficient funds (as they are not included in the FY 2023/24 Budget). If the Council sets a Special Elec1on date aHer June 30, 2024, then sufficient funds will be included in the upcoming FY 24/25 Budget.
ENVIRONMENTAL REVIEW
15378(b) - The ac1on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec1ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.
ATTACHMENTS:
1. Resolution Adopting Measure K
2. Resolution Submitting Measure K to Voters
3. Measure K 9212 Report
46 PRESENTED AS ALTERNATIVE 1 IN STAFF REPORT
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ADOPTING A CITY INITIATIVE
ORDINANCE (MEASURE K) ESTABLISHING A MINISTERIAL PERMITTING PROCESS FOR DEVELOPMENT
OF CERTAIN WAREHOUSE FACILITIES BY AMENDING THE CITY OF AMERICAN CANYON MUNICIPAL CODE
WHEREAS, on October 20, 2023, a Notice of Intention to circulate a petition for an ordinance initiative entitled "An Initiative Measure Establishing a Ministerial Permitting Process for Development of Certain Warehouse Facilities by Amending the City of American Canyon Municipal Code" (“Initiative”) was submitted to the City, and
WHEREAS, the Initiative establishes a ministerial permitting process for development of certain warehouse facilities by amending the City of American Canyon Municipal Code, and WHEREAS, on January 4, 2024, the City Clerk delivered the Initiative Petition to the Napa County Clerk Ex-Officio Registrar of Voters ("Registrar") for signature verification, and WHEREAS, on January 12, 2024, the Registrar returned a Certificate of Sufficiency regarding the Initiative Petition using a random sample verification process authorized by the California Election Code, and
WHEREAS, on February 6, 2024, the City Council accepted the certification of the Registrar as to the sufficiency of the Initiative Petition, and
WHEREAS, on February 6, 2024, the City Council ordered an Elections Code section 9212 Report, and WHEREAS, on March 5, 2024, the City Council received and reviewed the Elections Code section 9212 Report, and
WHEREAS, pursuant to Election Code section 9215, the City Council is authorized to adopt the Initiative measure, without alteration, when the Report is presented to the City Council or within 10 days thereafter, and
WHEREAS, based on the record and substantial evidence contained therein, the City Council finds and declares that its consideration of, and decision regarding, the citizen sponsored Initiative Petition, attached as Exhibit A, is a ministerial act, and therefore is exempt from the California Environmental Quality Act pursuant to Native American Sacred Site & Environmental Protection Assn. v. City of San Juan Capistrano (Pueblo Serra) (2004) 120 Cal.App.4th 961, and WHEREAS, it is in the best interests of the City and its citizens to avoid unnecessary expenditure of staff time and any expense in submitting the subject Initiative to the ballot.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The recitals above are true and correct and are hereby made part of this Resolution. 47 Section 2. The City Council hereby adopts the “Initiative Measure Establishing a Ministerial Permitting Process for Development of Certain Warehouse Facilities by Amending the City of American Canyon Municipal Code," attached hereto as Exhibit A, without alteration, and directs City staff to take all actions necessary to implement the Municipal Code Amendment and Ordinance set forth in the Initiative without delay.
Section 3. The reading of the entire ordinance set forth in the Initiative is hereby waived and shall be considered adopted by title only, namely the “Establishment of a Ministerial Permitting Process for Development of Certain Warehouse Facilities by Amending the City of American Canyon Municipal Code."
PASSED, APPROVED and ADOPTED at a Regular Meeting of the City Council of the City of American Canyon held on the 5th day of March 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 48 RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ORDERING THE SUBMISSION
TO THE QUALIFIED VOTERS OF THE CITY INITIATIVE ORDINANCE (MEASURE K) RELATING TO
ESTABLISHING A MINISTERIAL PERMITTING PROCESS FOR DEVELOPMENT OF CERTAIN WAREHOUSE
FACILITIES BY AMENDING THE CITY OF AMERICAN CANYON MUNICIPAL CODE AT THE GENERAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 AND INCREASING THE ELECTIONS BUDGET 100-10-130- 42160 BY $80,000 TO COVER THE ESTIMATED ELECTION EXPENSES RELATED TO THE MEASURE WHEREAS, a General Election will be held on Tuesday, November 5, 2024, and WHEREAS, the City also desires to submit to the voters at the election a question relating to establishing a ministerial permitting process for development of certain warehouse facilities by amending the City of American Canyon Municipal Code (Measure K), and
WHEREAS, the estimated expense of adding Measure K to the ballot is $80,000 based on an estimate provided by the Napa County Clerk Recorder.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the City Council, pursuant to its right and authority, does hereby order submitted to the voters at the November 5, 2024 General Municipal Election the following question:
Shall Measure K, establishing a ministerial permitting process for development of certain warehouse facilities by amending the City of American Canyon Municipal Code be adopted?
YES
NO
Section 2. The proposed measure title and summary is as follows:
AN INITIATIVE MEASURE ESTABLISHING A MINISTERIAL PERMITTING PROCESS FOR DEVELOPMENT
OF CERTAIN WAREHOUSE FACILITIES BY AMENDING THE CITY OF AMERICAN CANYON MUNICIPAL CODE
This Initiative Measure would establish by amendment to the City of American Canyon (City) Municipal Code, a ministerial, nondiscretionary permitting process to incentivize development of sustainable, energy-efficient warehouse facilities (Projects).
To qualify as a sustainable, energy-efficient Project, the following would need to be determined by the City Community Development Director:
1) Compliance with landscape, site design, and design guidelines that promote "green building" design, water conservation, and energy conservation, including affordable and economic passive solar technology; and
49 2) Mitigation of significant impacts on the environment, including emissions of greenhouse gases and vehicle miles traveled, through implementation of feasible mitigation measures and use of renewable energy sources; and
3) Preservation of biologically sensitive on-site areas as open space where feasible.
The Initiative Measure indicates that a Project would not require review under the California Environmental Quality Act because it establishes a ministerial review and permitting process for Projects. Projects would be exempt from design review under the City Municipal Code. Objective standard conditions of approval may be imposed.
Ministerial approval does not preclude imposition of standard conditions of approval for lighting, air quality, wildlife (after biological studies of impacts on Swainson’s Hawk, Golden Eagle, Northern harrier, short-eared owl and burrowing owl), wetlands (there shall be no net-loss of wetlands), cultural resources (after assessment of Archeologists, Coroner/Medical Examiner and the Native American Heritage Commission), geology, greenhouse gas emissions (including best management practices), stormwater, noise, and landscaping.
The Initiative Measure establishes minimum standards and protections for design and appearance, sustainability including stormwater and drainage, collection of recyclable materials, waste management, tobacco smoke control, light pollution reduction, water efficiencies, low volatile organic compounds, structuring, electric vehicle charging stations, bicycle parking, preservation of open space and wetlands, and greenhouse gas emissions and energy.
The Initiative Measure also provides current detailed requirements for building and safety, fire protection, and public works. Prior to issuance of certain permits and certificates of occupancy, the developer will be required to submit documentation to confirm specific conditions have been met.
If the Initiative Measure receives 10% of valid registered voter signatures, it would be forwarded to the City Council for adoption or placement on the ballot at a date to be determined. If approved, the Initiative Measure will become effective at the earliest date authorized by law.
The Initiative Measure indicates that it may not be amended or repealed until January 1, 2029, after that it may be amended or repealed by a majority vote of the City Council.
Section 3. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.
Section 4. That the notice of time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner and required by law.
Section 5. That the City of American Canyon recognizes that additional cost will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs that are not reimbursed by the State.
Section 6. That the estimate of the expense of Measure K is $80,000 and authorization is given to increase the City election budget 100-10-130-42160 by adding $80,000 from the unassigned general fund to cover the expense of Measure K and authorizing the City Manager to sign those related invoices as they are presented for payment.
50 Section 7. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County Elections Division of Napa County.
Section 8. Consistent with Elections Code Section 9280, the City Attorney is directed to prepare an impartial analysis of Measure K.
PASSED, APPROVED and ADOPTED at a Regular Meeting of the City Council of the City of American Canyon held on the 5th day of March 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 51 Elections Code Section 9212 Report
Measure K
An Initiative Measure Establishing a Ministerial
Permitting Process for Development of Certain
Warehouse Facilities by Amending the City of
American Canyon Municipal Code
March 5, 2024
4381 Broadway Street, Suite 201
American Canyon, California 94503
52 i
TABLE OF CONTENTS
1. Introduction ......................................................................................................................1
2. Background.......................................................................................................................1
3. Summary of Report Analysis.............................................................................................2
4. General impacts................................................................................................................3 a. Fiscal Impacts [9212(a)(1)].........................................................................................................3 b. Attracting and Retaining Business and Employment [9212(a)(5)]...............................................3
5. Community Development – Land Use Impacts..................................................................4 a. Sustainability [9212(a)(8)]..........................................................................................................4 b. Impact on Availability and Location of Housing and Regional Housing Needs Assessment [9212(a)(3)]..........................................................................................................................................6 c. Consistency Between Planning and Zoning [9212(a)(2)].............................................................6 d. Impact of Measure K on Council Ability to Rezone General Industrial Parcels [9212(a)(8)] .........6 e. Land Use of Vacant Parcels [9212(a)(6)].....................................................................................6 f. Impact of Measure K on Ability to Establish a Habitat Conservation Plan [9212(a)(8)]................7 g. Impact on Agricultural Lands, Open Space, Traffic Congestion, Existing Business Districts, and Developed Areas Designated for Revitalization [9212(a)(7)].................................................................7
6. Public Works – Infrastructure Impacts..............................................................................8 a. Transportation, Schools, Parks, and Open Space. [9212(a)(4)] ...................................................8 b. Increased Infrastructure Costs or Savings, Including Costs of Infrastructure Maintenance, to Residents and Businesses [9212(a)(4)] .................................................................................................8
7. Legal Impacts....................................................................................................................9 a. General And Specific Plan Consistency, Including Housing Element [9212(a)(2)] ........................9 b. Limitations on City Actions [9212(a)(2)]................................................................................... 10 c. Administrative Appeals Process [9212(a)(8)]........................................................................... 10 Exhibits.....................................................................................................................................11 A. Initiative Measure K................................................................................................................. 11 B. City Attorney Ballot Title and Summary ................................................................................... 11 C. A spreadsheet of vacant and underdeveloped parcels. ............................................................ 11 D. Map of Vacant and Underdeveloped Parcels Zoned GI............................................................. 11 53 Elections Code Section 9212 Report
Measure K
March 5, 2024
1 1. Introduc�on
This report analyzes the impacts of Measure K – An Initiative Measure Establishing a Ministerial Permitting Process for Development of Certain Warehouse Facilities by Amending the City of American Canyon Municipal Code (“Measure K”), consistent with the California Elections Code Section 9212 (“9212”). Measure K is applicable to any qualifying warehouse facility project (“QWFP”) in the General Industrial (“GI”) zoning district of the City of American Canyon (“City”) that meets Measure K’s specifications.
2. Background
On October 20, 2023, City registered voter Francis Lemos submitted a "notice of intention" to circulate a petition for Measure K titled the “Net-Zero Energy Facilities Initiative.” Thereafter, consistent with Elections Code Section 9208, the City Attorney prepared and provided an official ballot title and summary for Measure K for use by the proponents to publish and circulate the petition. The full text of Measure K’s ballot title and summary are shown in Exhibit 1.
On January 4, 2024, proponents filed the circulated and signed petition with the City Clerk. The entirety of Measure K is contained in Exhibit 2.
Following a review by the City Clerk and City Attorney, the petition was delivered to the Napa County Clerk Ex-Officio Registrar of Voters ("Registrar") for signature verification. On January 12, 2024, the Registrar returned a Certificate of Sufficiency. On February 6, 2024, the Council accepted the certification of the Registrar as to the sufficiency of the initiative petition (Resolution 2024-11).
Upon the Council's acceptance of the Registrar's certification, the Council had three options: 1) adopt Measure K, without alteration; 2) submit Measure K, without alteration, to the voters; or 3) order a 9212 Report.
On February 6, 2024, the Council, by Resolution, referred Measure K to City staff for a 9212 Report including:
• Its fiscal impact;
1 and,
• Its effect on the internal consistency of the city’s general and specific plans, including the housing element, the consistency between planning and zoning, and the limitations on city actions;
2 and,
1 Elections Code Section 9212(a)(1). 2 Elections Code Section 9212(a)(2). 54 Elections Code Section 9212 Report
Measure K
March 5, 2024
2 • Its effect on the use of land, the impact on the availability and location of housing, and the ability of the city to meet its regional housing needs; 3 and,
• Its impact on funding for infrastructure of all types, including, but not limited to, transportation, schools, parks, and open space. The report may also discuss whether the measure would be likely to result in increased infrastructure costs or savings, including the costs of infrastructure maintenance, to current residents and businesses; 4 and,
• Its impact on the community’s ability to attract and retain business and employment; 5 and,
• Its impact on the uses of vacant parcels of land;
6 and,
• Its impact on agricultural lands, open space, traffic congestion, existing business districts, and developed areas designated for revitalization;
7 and,
• The following additional matters the City Council requested:
8 If the Community Development director cannot sign off, does the property owner have the same Administrative Appeal process as normal. What is the Administrative Appeal process?
Does the initiative preclude the Council’s ability to rezone general industrial parcels? Into light-industrial? Would that circumvent the measure, or would it be covered? What if the Council wanted to proceed with a habitat conservation plan? Would it preclude City ability to offer a moratorium as we go through this? The report is required to be presented to the City Council by March 6, 2024. 9 3. Summary of Report Analysis
Below is a summary of the content provided in this Report in the order that it is presented.
General Impacts. The initiative modifies the current City discretionary approvals for QWFP. The report considers and analyzes public comments received.
Community Development – Land Use. Measure K proposes a new type of design permit entitlement, aiming to streamline certain design permits. A review of the City's existing sustainability measure is compared to Measure K’s. Measure K does not affect rezoning of parcels. Vacant and underdeveloped land within the GI district is analyzed, suggesting potential for future development. Measure K provisions acknowledge federal and state law supremacy over it and does not preclude the necessity of obtaining other state and federal permits. 3 Elections Code Section 9212(a)(3). 4 Elections Code Section 9212(a)(4). 5 Elections Code Section 9212(a)(5). 6 Elections Code Section 9212(a)(6). 7 Elections Code Section 9212(a)(7). 8 Elections Code Section 9212(a)(8). 9 Elections Code Section 9212(b). 55 Elections Code Section 9212 Report
Measure K
March 5, 2024
3 Public Works – Infrastructure. Measure K requires fair share contributions to the City’s infrastructure. Measure K requires traffic demand management programs and traffic studies to determine any impact on the City’s traffic demand. Mandatory fees imposed by state law, such as school fees remain unaffected. Separate taxes and fees imposed by other legal entities, such as community facilities districts by the American Canyon Fire Protection District would still apply.
Legal. Measure K would prevent CEQA litigation as the design review permitting process is not discretionary, and therefore exempt from CEQA. All projects must comply with the City’s General and Specific Plans. The consistency of a QWFP with the City’s General Plan cannot be assessed until a submission is reviewed. Measure K would not be amendable or repealable until 2029, unless a future initiative modifies or repeals it. Since a design permit issued under Measure K is ministerial it does not allow for an administrative appeals process. Any appeal from the with the Community Development Director’s decision would be subject to litigation in the form of a Writ of Mandate
4. General impacts
Measure K’s language provides that permit issuance for a QWFP is ministerial, or nondiscretionary. As such, provisions standard to City approvals have been modified in Measure K to remove discretion from City project reviewers, usually the Planning Director, Planning Commission and/or City Council.
This Report may address written Public Comment submitted to the City prior to the issuance of the Report, including Public Comment received by the land use law firm of Remy Moose Manley (“RMM”) received on February 26, 2024 (“RMM Comment Letter”) and by American Canyon Fire Protection District (“ACFPD”) Chief Geoff Belyea received on February 15, 2024 (“ACFPD Comment Letter”) or verbal Public Comments received at the February 6, 2024 City Council meeting.
a. Fiscal Impacts [9212(a)(1)]
The anticipated Measure K fiscal impacts are discussed in each section as they occur. b. Attracting and Retaining Business and Employment [9212(a)(5)] Measure K specifically requires that at least one contractor having a business location in the City be used for the project construction. It also requires a minimum of 10% of building materials used for project construction be sourced from local suppliers. Further analysis as to the impacts of Measure K on attracting or retaining of businesses or employment would be speculative.
56 Elections Code Section 9212 Report
Measure K
March 5, 2024
4 5. Community Development – Land Use Impacts
All new structures (except single family detached dwellings and their attendant accessory structures) require approval of an entitlement (“Design Permit”). 10 During the entitlement
review process, City staff review documentation provided by the applicant and prepare findings and “conditions of approval”. Design Permit applications are discretionary and, with limited exceptions, are subject to the California Environmental Quality Act (“CEQA”). Findings made by the City demonstrate integrity of the Design Permit approval because they document compliance with Planning, Zoning, and Engineering standards as well as environmental regulations consistent with CEQA.
Measure K establishes that QWFPs may receive a “Sustainable, Energy-Efficient Warehouse Design Permit” (“SEEWDP”) entitlement under the new ACMC 19.54. If adopted, City staff would approve a QWFP ministerially. A ministerial approval is one which requires a governmental agency to act without discretion.
11 Said differently, when presented with a QWFP
application for a SEEWDP, City staff would only consider whether the application included all conditions identified in newly enacted ACMC 19.54. If met, then City staff would approve the SEEWDP, without any discretion, including imposition of additional conditions of approval (or mitigation measures) other than those contained in Measure K. a. Sustainability [9212(a)(8)]
Consistent with General Plan Goal 1U, regarding Greenhouse Gas (“GHG”) emissions, and Objective 1.37, initiativesto reduce GHG emissionsfrom new development, on February 6, 2024, the City Council adopted two ordinances: Industrial GHG standards, and Industrial Commerce Centers Sustainability Standards. These ordinances recognize that Industrial land uses like freight, warehouse, and logistics centers often emit substantial GHG emissions. The two Industrial Warehouse GHG Reduction Ordinances demonstrate the City’s environmental leadership that meets the highest standards of environmental sustainability.
Oral Public Comment heard on February 6, 2024 expressed concerns regarding the recently adopted GHG standards for warehouse facilities. Because Measure K establishes a procedure for ministerial approval of QWFP, a SEEWDP would not be subject to either ordinance, as they specifically apply to a CEQA analysis associated with a discretionary development approval.
Even so, as noted in the RMM Comment Letter, Measure K establishes requirements regarding sustainability and GHG emissions:
10 City Municipal Code (“ACMC”) Section 19.41. 11 CEQA Guidelines Section 15369. 57 Elections Code Section 9212 Report
Measure K
March 5, 2024
5 City GHG and Sustainability Standards Measure K GHG and Sustainability Standards “The project will not include natural gas
appliances or natural gas plumbing (in both
residential and nonresidential
development)”12
“To the extent permitted by federal law, the
project shall be designed without the use of
natural gas-fueled appliances or natural gas
plumbing”
“The project will not result in any wasteful,
inefficient, or unnecessary energy use as
determined by the analysis required under
Public Resources Code Section 21100(b)(3)
and Section 15126.2(b) of the State CEQA
Guidelines”
“Project applicants shall incorporate GHGreducing construction best management practices (BMPs), including use of alternative
fueled construction vehicles and equipment,
the use of local building materials, and the
recycling and reuse of construction waste”
“The project will achieve compliance with offstreet electric vehicle requirements in the most recently adopted version of CALGreen”
“California Green Building Code compliant
electric vehicle charging stations must be
provided”
“Parking areas for passenger automobiles and
trucks shall be designed and constructed to
accommodate electric vehicle (EV) charging
stations … equal to the Tier 2 Nonresidential
Voluntary Measures of the California Green
Building Standards Code, Section
A5.106.5.3.2”
“At least 15 percent of the construction fleet
for each project phase shall be alternatively
fueled or electric”
No airborne emissions may be produced that
cause damage to humans, animals, or
vegetation.
No odorous gases or material shall be
produced that can be detected off-site by an
average person.
“Environmental tobacco smoke control” is
mentioned however Measure K does not list
specific standards for adherence.
Other airborne emissions and odorous gases
are not addressed.
Requires rooftop solar panels to supply 100%
of the power needed to operate all nonrefrigerated portions of the facility including the parking areas.
“Electricity demand will be satisfied with 100
percent carbon-free electricity sources,
through means such as on-site solar panels
through the year 2045.”
12 City standards regarding natural gas are permissive, not mandatory. See, Cal. Rest. Ass'n v. City of Berkeley, (9th Cir. 2024) 89 F.4th 1094.
58 Elections Code Section 9212 Report
Measure K
March 5, 2024
6 Vehicle miles traveled (“VMT”) based on the
CEQA Environmental Impact Report
“VMT for the project shall be 15 percent or
more below the regional average.”
Each loading dock must be outfitted with at
least one 240 -volt outlet to accommodate
truck and Transport Refrigeration Unit (TRU)
charging and/or electrical power connection
while trucks are loading and unloading
goods.
Requirement omitted.
b. Impact on Availability and Location of Housing and
Regional Housing Needs Assessment [9212(a)(3)]
Measure K applies only to GI zoning. Therefore, any impact on the availability of housing, along with the City’s ability to meet its Regional Housing Needs Assessment, is expected to be minimal, if any.
c. Consistency Between Planning and Zoning [9212(a)(2)] Measure K itself provides zoning procedures for applicants submitting a QWFP for a SEEWDP in the GI district. City Planners would use the express zoning standards set forth in Measure K to evaluate QWFP seeking a SEEWDP in the GI district. d. Impact of Measure K on Council Ability to Rezone General Industrial Parcels [9212(a)(8)] Measure K streamlines SEEWDP procedures. Upon the Property Owner’s request, rezoning GI Parcels to light industrial, or other zoning, could be accomplished by the Council.
Stated differently, Measure K does not preclude zone changes from GI to other zoning types, as Measure K only applies to QWFPs seeking to obtain a SEEWDP – a decision of the underlying property owner applicant.
e. Land Use of Vacant Parcels [9212(a)(6)]
There are currently 261 vacant acres in the City’s GI district: 207 acres for the Giovannoni property; 28 acres belonging to the Napa Vallejo Waste Management Authority (“NVWMA”); 23 acres owned by the Lemos family; and 2.3 acres for the approved Bell Products site.
There are 100 underdeveloped acres in the GI district: 20 acres for Copart; 13 acres for Central Valley Building Materials; 10 acres for All Bay Lumber; 8 acres for Kolkka furniture; and
5.75 acres for Crown Hill Supply.
The remaining parcels are mostly under two acres. See, Exhibit C, a spreadsheet of vacant and underdeveloped parcels and Exhibit D, a mapping of the above parcels. 59 Elections Code Section 9212 Report
Measure K
March 5, 2024
7 Measure K does not carve out any exceptions for parcels that are currently developed, where a property owner could elect to have existing development removed, thereby allowing a QWFP to be built in its place. Therefore, Measure K is an option that current GI zoned parcel owners could pursue. Whether, pragmatically, this will actually occur, would be speculation. f. Impact of Measure K on Ability to Establish a Habitat Conservation Plan [9212(a)(8)] An applicant/property owner in the GI zone who does not elect the streamlined procedures of Measure K could advance a Habitat Conservation Plan (“HCP”) to the requisite governing agencies. It is recognized that a HCP is the product of the Endangered Species Act ("ESA")13 with implementing regulations and can only be applicable to a private project as opposed to governmental projects.
The City and implementing federal and State regulations require an extensive biological assessment and a procedure to authorize a “take" of an endangered species or its habitat. This results from consultation with all involved agencies, including the U.S. Army Corps of Engineers, the United States Fish and Wildlife Service, the State Department of Fish and Game as well as others. Assuming this process is completed, a HCP could be established for a defined area by an owner or developer of GI land.
Measure K lacks a description of how a HCP could be combined with a QWFP, referencing only that an applicant can utilize qualified experts to present evidence on that issue. Federal law is supreme over state and local law; and, state law can preempt any inconsistent local laws, including provisions of Measure K. Stated differently, consistent with well-established law, Measure K specifically articulatesthat if any provision violatesfederal or state law, that provision of Measure K does not apply.
Thus, if an applicant for QWFP requires a Habitat Conservation Plan under the federal Endangered Species Act or wetland permits under either the federal Clean Water Act or the state Porter-Cologne Water Quality Control Act, all such permits will have to be obtained from the regulating agency, not the City, and would be independent of Measure K.
The fact that Measure K would make City permits ministerial does not mean that applicants might not need discretionary approvals from state and federal agencies depending upon the specific property involved.
g. Impact on Agricultural Lands, Open Space, Traffic Congestion, Existing Business Districts, and Developed Areas Designated for Revitalization [9212(a)(7)] Measure K only applies to GI zoned parcels, therefore Measure K is not anticipated to have an effect on agricultural lands, Open Space, existing business districts, nor developed areas designated for revitalization that are not zoned GI. Traffic congestion is addressed in the Public 13 16 United States Code Sections 1531–1534.
60 Elections Code Section 9212 Report
Measure K
March 5, 2024
8 Works – Infrastructure section below.
6. Public Works – Infrastructure Impacts
a. Transportation, Schools, Parks, and Open Space. [9212(a)(4)] i. Transporta�on
Measure K has specified transportation procedures that must be determined by applicant experts, which is different from existing procedures.
Traffic congestion in the City, especially on Highway 29 and major arterials, is chronic.
The City has recently applied Traffic Demand Management (“TDM") that encourage warehouse employee shift changes to non-peak traffic periods and limits trips generated determined from the project’s Environmental Impact Report (“EIR”). As Measure K provides a process that is exempt from CEQA, transportation mitigation would have to be a part of the QWFP application consistent with the substance of Measure K.
Measure K calls for TDM programs to be based on a traffic study prepared by a qualified transportation engineer which addresses whether the proposed project is consistent with the City's traffic level of service (LOS) policy as set forth in Guiding Policy 1.6 of the Circulation Element of the City of American Canyon General Plan which is to "achieve and maintain a Multimodal LOS D or better for roadways and intersections during peak-hours where possible and as long as possible."
There is concern that Measure K applies a Guiding Policy for a TDM Agreement that is inapplicable to certain roadways (i.e. LOS “D” on Highway 29). Measure K does specify that a QWFP “applicant shall retain a transportation planning/engineering consultant to analyze the effectiveness of the TDM program in a written report” and “the TDM Report shall be submitted to the City on a periodic on-going basis and it shall form the basis of on-going determinations as to the effectiveness of the TDM program.” Measure K does not limit City staff’s input on the matter, but rather its final determination of the matter. Further Measure K outlines a process for remedying an ineffective TDM program to achieve consistency with Guiding Principal 1.6, potentially including the payment of Traffic Impact Fees, enhancements, or additions to the measures included in the original TDM Program.
ii. Schools
Any requirement that an applicant pay mandatory school fees required by the Napa Valley Unified School District would not be impacted by Measure K, since the School District is a separate legal entity from the City and those fees are a requirement of State law. b. Increased Infrastructure Costs or Savings, Including Costs of Infrastructure Maintenance, to Residents and Businesses [9212(a)(4)] 61 Elections Code Section 9212 Report
Measure K
March 5, 2024
9 Under Measure K, a QWFP’s fair share contributions for impacts to transportation facilities are “determined by the City Engineer with input from the applicant and the applicant's traffic consultant.” Measure K also requires a fair share contribution for impacts to the City’s wastewater system, but is silent as to who makes a final determination regarding that contribution.
A property owner seeking a SEEWDP would still be subject to any special taxes, assessments, or fees of separate legal entities from the City with independent powers to impose such fees or community facilities districts (“CFD”), including the ACFPD and NVUSD. However, any City-imposed fees conditioning an existing development approval for the benefit of the ACFPD would be precluded by Measure K. The property owner proceeding with a Measure K application would have the ability to supplement its application to address fire and life safety impacts.
Measure K establishes that a qualified engineer determinesif there is an identified service deficiency.
14 Measure K’s language also articulates the applicant shall “take whatever additional steps (e.g., the formation of a [CFD] or similar financing mechanism) to make up such deficiency,”15 While the City’s current process ensures service agencies are made whole through project Conditions of Approval, nothing in Measure K precludes the City (or other agency, such as ACFPD) from expressing its disagreement with the qualified engineer’s preliminary determination of what is needed to avoid service deficiencies.
7. Legal Impacts
As mentioned in Measure K, ministerial decisions are exempt from CEQA, 16which means
if Measure K is adopted, the ministerial QWFP approval would preclude CEQA litigation, or as the RMM Comment Letter states, “approved projects would not be subject to extended litigation over the adequacy of either a Mitigated Negative Declaration (MND) or Environmental Impact Report (EIR) prepared by the City” to comply with CEQA. a. General And Specific Plan Consistency, Including Housing Element [9212(a)(2)] Measure K must be consistent with the City’s General Plan.17 All zoning ordinances must be consistent with that General Plan. Typically, consistency means "compatible with the objectives, policies, general land uses, and programs specified in such a plan.”18 Stated differently, if a zoning ordinance would essentially repeal a general plan, the general plan stands. 14 Measure K’s provisions often list that a “qualified” individual makes a determination, yet omits definition of how a person is “qualified” in their field. 15 As applied to other Measure K provisions, this means relevant Departments (such as Community Development, Public Works, or the City Police Department have input. 16 CEQA Guidelines Section 15002. 17 See, Lesher Communications, Inc. v. City of Walnut Creek (1990) 52 Cal.3d 531, 544. 18 Government Code Section 65860 (a)(ii); Lesher, supra, 52 Cal.3d at 536. 62 Elections Code Section 9212 Report
Measure K
March 5, 2024
10 A zoning ordinance that is inconsistent with the general plan is invalid when passed. 19 Specific Plans implement and must be consistent with all facets of the general plan, including the policy statements. In turn, zoning, subdivisions, and public works projects must be consistent any applicable specific plans.
20 As Specific Plans implement the General Plan, it follows that an initiative measure like Measure K must be consistent with any City Specific Plans.
The ultimate question of the meaning of particular General Plan policies (and thus any proposed project’s consistency with them) lies with the City Council as the elected legislative body of the City. Over the years, an entire body of law has developed on the subject of how General Plans should be interpreted and applied. Key principles are set forth below.
As the courts have recognized, the language found in general plans is sometimes susceptible to varying interpretations. Reasonable minds can differ as to what the language actually means and requires.
Courts have recognized that, because general plans often contain numerous policies adopted to effect differing or competing legislative goals, a development project may be “consistent” with a general plan, taken as a whole, even though the project appears to be inconsistent or arguably inconsistent with some specific policies within a given general plan. 21 Furthermore, courts strive to “reconcile” or harmonize” seemingly disparate general plan policies to the extent reasonably possible.22
Based on this standard, Measure K would be consistent with the City General Plan b. Limitations on City Actions [9212(a)(2)]
Measure K specifies that if adopted, it may not be amended or repealed until January 1, 2029, whether adopted by the Council or the voters. This prevents future City Council action, prior to that date, should unforeseen impacts of Measure K come to light after adoption.
However, this would not preclude another initiative modifying or repealing Measure K in part or in whole.
Measure K provides that if any provision conflicts with the City’s Municipal Code, Measure K supersedes any conflicting provision. A conflict may arise before or after Measure K’s adoption, but any conflict between the two would be resolved in Measure K’s favor. 19 Id., at 535. 20 Government Code Sections 65450, 65454, 65455. 21 See, Sequoyah Hills Homeowners Association v. City of Oakland (1993) 23 Cal.App.4th 704, 719. 22 See, No Oil, Inc. v. City of Los Angeles (1987) 196 Cal.App.3d 223, 244. 63 Elections Code Section 9212 Report
Measure K
March 5, 2024
11 c. Administrative Appeals Process [9212(a)(8)]
Measure K provides ministerial approval for QWFPs, which requires a governmental agency to act without discretion.
23 There is no right to appeal any City ministerial decision.24 Measure K does not provide a mechanism by which a Community Development Director can deny a QWFP a SEEWDP that complies with Measure K standards. Since the SEEWDP approval is ministerial, the Community Development Director must either approve or deny based on the criteria outlined in a Measure K application. If denied, the Property Owner has no right to appeal.
If the Property Owner disagrees with the Community Development Director’s decision.
Exhibits
A. Initiative Measure K
B. City Attorney Ballot Title and Summary
C. A spreadsheet of vacant and underdeveloped parcels
D. Map of Vacant and Underdeveloped Parcels Zoned GI
23 CEQA Guidelines Section 15369. 24 ACMC Section 2.04.080. 64 EXHIBIT “A”
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 EXHIBIT “B”
96 Per California Elections Code section 9203(b) the heading of the proposed measure shall be in a boldface type in substantially the following form:
INITIATIVE MEASURE TO BE DIRECTLY SUBMITTED TO THE VOTERS The city attorney has prepared the following title and summary of the chief purpose and points of the proposed measure:
AN INITIATIVE MEASURE ESTABLISHING A MINISTERIAL PERMITTING PROCESS FOR DEVELOPMENT OF
CERTAIN WAREHOUSE FACILITIES BY AMENDING THE CITY OF AMERICAN CANYON MUNICIPAL CODE This Initiative Measure would establish by amendment to the City of American Canyon (City) Municipal Code, a ministerial, nondiscretionary permitting process to incentivize development of sustainable, energy-efficient warehouse facilities (Projects).
To qualify as a sustainable, energy-efficient Project, the following would need to be determined by the City Community Development Director:
1) Compliance with landscape, site design, and design guidelines that promote "green building" design, water conservation, and energy conservation, including affordable and economic passive solar technology;
2) Mitigation of significant impacts on the environment, including emissions of greenhouse gases and vehicle miles traveled, through implementation of feasible mitigation measures and use of renewable energy sources; and
3) Preservation of biologically sensitive on-site areas as open space where feasible.
The Initiative Measure indicates that a Project would not require review under the California Environmental Quality Act because it establishes a ministerial review and permitting process for Projects. Projects would be exempt from design review under the City Municipal Code. Objective standard conditions of approval may be imposed.
Ministerial approval does not preclude imposition of standard conditions of approval for lighting, air quality, wildlife (after biological studies of impacts on Swainson’s Hawk, Golden Eagle, Northern harrier, short-eared owl and burrowing owl), wetlands (there shall be no net-loss of wetlands), cultural resources (after assessment of Archeologists, Coroner/Medical Examiner and the Native American Heritage Commission), geology, greenhouse gas emissions (including best management practices), stormwater, noise, and landscaping.
The Initiative Measure establishes minimum standards and protections for design and appearance, sustainability including stormwater and drainage, collection of recyclable materials, waste management, tobacco smoke control, light pollution reduction, water efficiencies, low volatile organic compounds, structuring, electric vehicle charging stations, bicycle parking, preservation of open space and wetlands, and greenhouse gas emissions and energy.
97 The Initiative Measure also provides current detailed requirements for building and safety, fire protection, and public works. Prior to issuance of certain permits and certificates of occupancy, the developer will be required to submit documentation to confirm specific conditions have been met.
If the Initiative Measure receives 10% of valid registered voter signatures, it would be forwarded to the City Council for adoption or placement on the ballot at a date to be determined. If approved, the Initiative Measure will become effective at the earliest date authorized by law.
The Initiative Measure indicates that it may not be amended or repealed until January 1, 2029, after that it may be amended or repealed by a majority vote of the City Council. [Note: This title and summary must also be printed across the top of each page of the petition whereon signatures are to appear.]
98 EXHIBIT “C”
99 Measure K General Industrial Acreages
Category Parcel Acreage APN Business Address Property Owner General Industrial 4,179
Developed 3,819
Vacant
Vacant 36.4 057-130-036 Buzz Oates RIGHT FROM THE START Vacant 57.67 057-130-034 Buzz Oates RIGHT FROM THE START Vacant 113.03 057-090-008 Buzz Oates RIGHT FROM THE START Vacant 2.29 057-160-014 CAMPANA-NAPA LLC
Vacant 28.09 058-030-016 Napa Vallejo Waste Management
Vacant 11.86 058-030-058 LEMOS MANUEL ANTHONY & TANIS
Vacant 11.22 058-030-059 LEMOS FRANCES L TR
Subtotal Vacant 261
Underutilized 15.47 058-070-019 Copart 1660 Green Island Road Copart Inc.
Underutilized 5 058-070-020 Copart 1578 Green Island Road Copart Inc.
Underutilized 4.87 058-070-021 Calif Auto Dismantling 1554 Green Island Road SCHMITZ BRUCE J & MIRANDA J Underutilized 10 058-070-022 Scaffold Solutions 1500 Green Island Road PFISTER GREGORY J & KRISTINE M TR Underutilized 13.04 058-070-023 Central Valley Building Materials 1386 Green Island Road 1386 GREEN ISLAND RD LLC Underutilized 8.05 058-070-024 Kolkka 1330 Green Island Road KOLKKA JOHN AND STEPHANIE Underutilized 4.5 058-070-025 M&M Sanitary 1208 Green Island Road MCMAHON CURTIS D TR ETAL Underutilized 1.56 058-330-010 1190 Green Island Road IBARRA ROBERT Underutilized 1.97 058-330-009 876 Green Island Road RAMOS JOY E & DANIEL H Underutilized 0.93 058-330-004 DHR Construction 860 Green Island Road RAMOS DANIEL H & JOY E Underutilized 0.71 058-330-006 850 Green Island Road KUHN RONETTE Underutilized 0.18 058-330-005 860 Green Island Road RAMOS DANIEL H & JOY E Underutilized 1.88 058-330-007 834 Green Island Road SHARMA PANKAJ & SUSHMA TR Underutilized 5.75 057-130-001 Crown Hill Supply 650 Green Island Road SIDHU NARINDERPAL SINGH & SARABJEET KAUR Underutilized 2 057-160-006 Baily Brothers 4901 Paoli Loop BAILEY FRED AND SHELBY ETAL Underutilized 2.61 057-160-007 D&L Supply 4841 NAPA VALLEJO HWY SKIKOS PROPERTIES LLC Underutilized 2.22 057-160-023 Paoli Loop Storage 4711 Paoli Loop BRAZEAL DENISE & SEAN ETAL Underutilized 5 057-160-002 Kreysler & Associates 501 Green Island Road GREEN ISLAND INVESTMENTS LLC Underutilized 10.25 057-160-029 All Bay Lumber 405 Green Island Road SSF LLC Underutilized 3.6 058-420-034 Morrow Equipment 833 Hannah Drive WESTPAC INVESTMENT COMPANY Subtotal Underutilized 100
100
EXHIBIT “D”
101
Measure K General Industrial Area
Warehouse Development Potential
Green Island Road Green Island Road
Green Island Road
Devlin Road
Commerce Blvd
Hess Road
Hanna Dr
Paoli Loop Highway 29
Highway 29
Legend
Vacant
Developed
Underutilized
102
CITY COUNCIL AGENDA
MARCH 5, 2024
STAFF REPORT
BUSINESS
ITEM NUMBER: 11.
TITLE
American Canyon Police Department Annual Report
RECOMMENDATION
Receive and file the American Canyon Police Department’s 2023 Annual Report.
CONTACT
Rick Greenberg, Police Chief
BACKGROUND & ANALYSIS
The American Canyon Police Department - a division of the Napa Sheriff’s Office - provides highquality law enforcement services in response to community needs.
In January, a Lieutenant was added and in October, a traffic enforcement Sergeant was added in furtherance of these services.
As American Canyon grows, additional resources are contemplated.
Statistics
The Annual Report (A9achment A) showcases all of the services provided. A summary of 2023 is below:
Over 4,100 Neighborhood Watch Sign Ups (up from >3,600 in 2022).
A slight decrease in vehicle the@ (65) and in burglaries (24) (from 70 and 29 in 2022 respectively)
Zero (0) homicides
One (1) fatal traffic accident
Total collisions on local roads (67) were down significantly in 2023 (from 107 in 2022).
Responded to 15,294 calls for service, booked 607 people into jail and booked 60 firearms into property.
The California Department of JusFce's 2022 "clearance rate" statewide was 41% for violent crime and 7.2% for property crime.
103
In contrast, ACPD’s clearance rate for violent crimes was 76% and property crimes was 43%. (Note: 2023 DOJ statistics are not available at the time of this report)
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Public Safety: "Ensure American Canyon remains a safe community."
FISCAL IMPACT
In 2019, the City and County entered into an updated agreement for the conFnuaFon of police services. The fixed-fee amount of the contract for FY 2023/24 is $8,473,148. Sufficient funds exist in the FY 23/24 Budget to cover this expense.
The agreement expires on June 30, 2024. City staff are currently reviewing a proposal from the Napa Sheriff's Office for the next agreement - the costs of which will be incorporated into the FY 24/25 Budget.
ENVIRONMENTAL REVIEW
15378(b) - The acFon is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code SecFons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.
ATTACHMENTS:
2023 American Canyon Police Department Report
104
AMERICAN CANYON
POLICE DEPARTMENT
2023 ANNUAL REPORT
Published March 2024
105
1 AMERICAN CANYON POLICE DEPARTMENT
TABLE OF CONTENTS
2 Message from the Chief
3 Department Overview
3 Communications
4 Department Directory
5 Community Resource Officer
7 Community Engagement
9 K-9 Unit
11 School Resource Officers
12 Police Records and Technicians
13 Traffic Data
15 Crime Statistics
17 Additional Resources
22 Animal Services
106
2023 ANNUAL REPORT 2
MESSAGE FROM THE CHIEF
As we reflect on the past year, I am pleased
to present the 2023 American Canyon Police
Department Annual Report. It is with great pride
that I share the accomplishments and initiatives
undertaken by our dedicated officers and staff to
ensure the safety and well-being of our community.
One of our primary focuses in 2023 was
strengthening our bond with the community
through robust community policing efforts.
We believe that fostering positive relationships
and open lines of communication between law
enforcement and the public is essential for creating
a safer and more secure environment for all.
We actively participated in various local events
throughout the year, reinforcing our presence
and accessibility. Through consistent involvement
in community activities, we aim to break down
barriers and create an environment where everyone
feels comfortable approaching us. We believe that
a collaborative approach is key to addressing the
challenges and opportunities our community faces.
Your input and perspectives play a crucial role in
shaping our policing strategies to better serve our
community's unique needs.
National Night Out, an annual community
building initiative that promotes police-community
partnerships and neighborhood camaraderie,
was a resounding success. We also continued our
"Coffee with the Cops" program, which provides
an opportunity for informal conversations with
our officers over a cup of coffee.
We recognize that effective policing goes hand
in hand with strong community relationships
and these gatherings allow us to engage with
you on a personal level — addressing concerns,
answering questions and building trust.
I extend my deepest gratitude to each member
of our community for your support, enthusiasm
and commitment to making American Canyon a
wonderful place to live, work and play! We look
forward to the journey ahead, standing side by
side as partners in the shared responsibility of
community safety.
Thank you for entrusting ACPD with the privilege
of serving you.
– Chief Rick Greenberg
COMMUNITY SNAPS
107
3 AMERICAN CANYON POLICE DEPARTMENT
DEPARTMENT OVERVIEW
The City of American Canyon was incorporated
in 1992. Prior to that, as an unincorporated area
of Napa County, the area was policed by Napa
County Sheriff’s deputies and California Highway
Patrol (for traffic enforcement). In 1992, when
the area became an incorporated city, the new
City elected to contract with the Napa County
Sheriff’s Office for all municipal police services.
In 2019, the City and County entered into a new threeyear agreement to continue this service. The 2023/24 contract with Napa County is $8,473,148. The current
3-year agreement expired on June 30, 2022, with two
additional option years for an eventual agreement
expiration of June 30, 2024. When drafting these
agreements, the City of American Canyon and the
Napa County Sheriff’s Office plan for cost projections
and anticipated future expenses.
COMMUNICATIONS
In Case of an Emergency: Dial 911
Business Office: (707) 551-0600
Report Suspicious Activity: (707) 253-4451
CityofAmericanCanyon.org/Police
AMERICAN CANYON POLICE DEPARTMENT
911 Donaldson Way East
American Canyon, CA 94503
Our lobby is open Monday – Friday, from 8:30am – 5pm
Subscribe to receive our monthly Neighborhood Watch newsletters at CityofAmericanCanyon.org/Email
FOLLOW US ON SOCIAL MEDIA
@American.Canyon.Police.Department
@amcanpd
SOCIAL MEDIA 2023 2022
Facebook # of Followers 10,462 9,533
Instagram # of Followers 1,263 -
DURING EMERGENCIES
In a continuing effort to keep Napa County residents safe and informed, the Napa County Office of Emergency Services transitioned in 2023 to a new, more robust countywide notification system called Alert Napa County. Alert Napa County is the enhanced platform from the Nixle system. Anyone who had optedin to receive messages by Nixle was automatically enrolled into Alert Napa County (without customization features) and will continue to receive emergency notifications as they always have. ACPD primarily uses the Napa County Sheriff’s Office notification account. Visit https://ReadyNapaCounty.org/ to sign up and find all the details about Alert Napa County.
Sirens are an additional part of our emergency alert system. In times of an emergency, our officers will drive through neighborhoods, activating their sirens to provide the emergency alert. If you hear a siren, please do not call 911. Check our website, Alert Napa County notification, on your mobile device or listen to local radio stations (KVYN and KVON). Any of these sources should be able to give you additional details regarding the purpose of the alert. A siren alert could indicate a number of situations, such as the need to evacuate or shelter in place.
A NOTE ABOUT REACHING US
Nextdoor is a popular site for local residents, but the Police Department is not able to monitor it.
We cannot see the messages you post. If you are reporting a crime or want to get a message to us, Nextdoor is not the way to do that! The phone is still the best way to contact the police department.
If you would like to sign up to connect with your neighbors, visit www.Nextdoor.com. 108
2023 ANNUAL REPORT 4
AMERICAN CANYON
POLICE DEPARTMENT
911 Donaldson Way East,
American Canyon, CA 94503
Chief R. Greenberg
Sgt. T. Kvamme Sgt. J. Scott
T. Braudrick J. Coleman C. Fallon T. Heuschel
P. Lasher A. Lecount J. McLeod
E. Mijares M. Morgan M. Patterson K. Piceno R. Proctor
C. Roberts A. Srinivas K. Walsh C. Winegar
Sgt. C. Schneider Sgt. K. Van Dyke
Lt. N. Dudley
Sgt. J. Pisaro
J. Hartley
M. Hudson A. Maldonado
M. Samida
CityofAmericanCanyon.org/Police cityofamericancanyon.org/police 109
5 AMERICAN CANYON POLICE DEPARTMENT
COMMUNITY RESOURCE OFFICER
ACPD features a dedicated
Community Resource Officer (CRO),
Maureen Patterson, whose efforts
significantly contribute to fostering
community connections, proactively
preventing crime and providing numerous
other benefits to the community.
In addition to supporting
her partner, Lobo, in various
engagements and fanfare, the CRO
oversees the following responsibilities:
Over 4,100 Neighborhood Watch
Sign Ups (up from >3,600 in 2022)
• Coordinating American Canyon’s Neighborhood
Watch (NW) Program
• ACPD introduced the ACPD-specific NW Mascot,
"Lobo: Weapon of Crime Destruction," in May
2018. In Lobo's inaugural year, NW enrollment
surged from 150 to over 500 residents. By the
end of 2020, enrollment had surpassed 1,600;
currently, it stands at over 4,100.
• Join the Neighborhood Watch Program today at
www.cityofamericancanyon.org/lobospack
• Coordinating the Home Surveillance Camera
Registry Program: Residents can register their home
video surveillance through the city website, enabling
the police department to be aware of addresses
with cameras. This database facilitates officers in
contacting homeowners to see if their footage could
aid in solving crimes. Currently, 153 residents are part of the NW Camera Registry, up from 127 last year.
• Reviewing new housing and commercial
development plans with a Crime Prevention
through Environmental Design lens.
• Educating the public about crime trends, offering
tips on securing homes or businesses and assisting
neighborhoods in setting up their NW groups.
• Conducting monthly meetings with
managers of multifamily housing complexes
to share information on property-related crime
and suggest improvements.
• Facilitating the Crime-Free Multi-Housing Program,
allowing property managers to add a crime-free
addendum to leases, simplifying the eviction
process for tenants engaged in criminal activities.
• Collaborating with local businesses to access and
utilize their security surveillance cameras for crime
resolution and business protection. Providing crime
prevention strategies and tips to discourage criminal
activities at their establishments.
• Working with probation to identify gang members,
conducting probation searches to reduce gang
activity and collaborating with the Public Works
Department and property owners to swiftly remove
gang-related graffiti.
• Identifying homeless individuals and
connecting them to available services.
• Participating in local events, parades and festivals. • Presenting to community and school groups.
• Maintaining ongoing communication through
social media and monthly NW newsletters.
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2023 ANNUAL REPORT 6
111
7 AMERICAN CANYON POLICE DEPARTMENT
COMMUNITY ENGAGEMENT
The American Canyon Police Department is committed to
community-centric policing, cultivating strong connections with residents through a diverse range
of community engagement initiatives.
From our annual participation in the National Night Out campaign, celebrating its 40th year by fostering police community partnerships at neighborhood block parties
every first Tuesday evening in August, to collaborating with Special Olympics athletes in the annual Law Enforcement Torch Run, ACPD takes pride in actively engaging in local events. In informal yet pivotal settings, ACPD hosts "Coffee with the Cops" at local coffee shops, creating a relaxed environment for residents to connect with officers, discuss concerns and fortify community bonds. This commitment
expands as ACPD opens its doors to the community
through the Citizens Academy program, providing insights into law enforcement operations
These initiatives form part of a broader effort to connect with residents throughout the city, including at events like Meet Me in the Street and 4th of July, highlighting ACPD's comprehensive approach to community involvement
and its steadfast dedication to creating a safer and more united American Canyon.
NATIONAL NIGHT OUT
SAVE THE DATE FOR NATIONAL NIGHT OUT 2024
TUESDAY, AUGUST 6, 2024
112
2023 ANNUAL REPORT 8
COMMUNITY ENGAGEMENT
4TH OF JULY
COFFEE WITH THE COPS CITIZENS ACADEMY
113
9 AMERICAN CANYON POLICE DEPARTMENT
K-9 UNIT: OFFICER MCLEOD & BRODY
Officer Jade McLeod has worked for the Napa Sheriff’s Office since January 2019, and before that, he worked with the Vallejo police department for five years. In June 2021, Officer McLeod was paired with his K9 Partner “Brody.” Brody is a Belgian Malinois who turned 5 in October of 2023.
Brody weighs 84 pounds and has served the citizens of American Canyon since June 2021. When Brody is not patrolling the streets of American Canyon with Officer McLeod, he enjoys his free time at home with the McLeod family, relaxing and playing in the yard.
Brody is trained in handler protection, suspect apprehension, explosives and human detection. In 2023, Brody participated in four K-9 demonstrations, 10 bomb sweeps and 13 patrol deployments while assisting with multiple felony arrests.
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2023 ANNUAL REPORT 10
K-9 UNIT: OFFICER HUDSON & BRICK
Officer Mike Hudson has worked with the Napa County Sheriff’s Office since January 2017. In June 2021, Officer Hudson was paired with his K-9 partner “Brick.” Brick is a 4-year-old Belgian Malinois that weighs 90 lbs. He has served the citizens of American Canyon for the past two and a half years. Brick is part of Officer Hudson’s family when not at work and goes home with Officer Hudson at the end of every shift.
Brick is trained in handler protection, suspect apprehension, narcotics detection and human detection.
In 2023, Brick participated in four K-9 demonstrations, 16 narcotic-related deployments, 21 patrol deployments and assisted in over 30 felony arrests.
115
11 AMERICAN CANYON POLICE DEPARTMENT
SCHOOL RESOURCE OFFICERS
School Resource Officers (SROs) are on both the American Canyon High (ACHS) and Middle School (ACMS) campuses to provide a safe school community and help youth through some difficult challenges. They work with the schools to help provide kids with the tools and understanding they need to grow into successful adults.
With young residents of our city, ACPD SROs truly become the “friendly neighborhood cop.” In 2015, we added an SRO to ACMS through a three-year contract between the Napa Valley Unified School District (NVUSD) and the City, with the increased cost covered by NVUSD. In 2021, the City and NVUSD agreed on a new contract in which the City and NVUSD share the cost, 50/50, for the SRO at both schools. • Fiscal Year 2020/2021: NVUSD $ 118,498 City $ 118,498 • Fiscal Year 2021/2022: NVUSD $ 153,754 City $ 153,754 • Fiscal Year 2023/2024: NVUSD $ 162,826 City $162,826
The SRO program is a great example of a Community Policing strategy at work. The City and NVUSD will work towards a new agreement so that the program can continue in the upcoming school years.
OFFICER JOSH COLEMAN
ACHS RESOURCE OFFICER
Total Calls for Service at ACHS: 84
Total Police Reports Taken at ACHS: 33
OFFICER TONY HEUSCHEL
ACMS RESOURCE OFFICER
Total Calls for Service at ACMS: 38
Total Police Reports Taken at ACMS: 7
116
2023 ANNUAL REPORT 12
POLICE & RECORD TECHNICIANS
In addition to the sworn officers in American Canyon,
ACPD also has one other Napa County employee, a
Records Technician, who supports front office tasks,
including phone and lobby reception, the release of
police reports, processing of accounts payable, etc.
ACPD also has two civilian staff positions: City of
American Canyon employees, Police Technicians.
ACPD Police Technicians provide parking
enforcement, abandoned vehicle towing,
property and evidence processing, assistance
with traffic at schools, traffic controls during large
incidents, community outreach and other special
projects that may come up.
They are also specially trained to be Child Safety Seat Technicians and assist residents with properly fitting
and installing their child seats.
• Add
Photo
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13 AMERICAN CANYON POLICE DEPARTMENT
TRAFFIC DATA
Safety for pedestrians, bicyclists and drivers on our neighborhood streets, especially in school zones, is a top priority for ACPD. Our officers and Police Technicians tend to focus on school traffic during morning drop-off and afternoon pick-up times. The remaining hours of their day are focused on community safety needs as identified either by their own observations or through complaints and accident history.
Through the City of American Canyon Traffic Calming Program, we aim to take a data-driven approach to focus infrastructure design, public education and enforcement efforts around the goal of zero traffic fatalities or severe injuries. As a community, each of us contributes to the success of ensuring American Canyon remains the best place to live, work and play safely. We encourage everyone to do their part in creating a culture of safety in our community.
Report Traffic Safety Concerns, learn more and take the We ♥ Safe Streets pledge at CityofAmericanCanyon.org/SafeStreets or scan the QR Code.
TRAFFIC 2023 2022 2021
Traffic Citations
Traffic Citations - Local Roads 493 806 344
Traffic Citations - SR29 205 360 184
Stop Sign Violations 140 258 109
Speeding 146 352 75
School Bus Stop 95 167 86
Driving with Cell Phone 41 136 60
DUI Arrests (All) 50 63 74
DUI Cases Involving Drugs 10 11 14
Total Collisions 127 170 159
Collisions - Local Roads 67 107 89
Collisions - SR29 60 63 70
Fatal 1 0 1
Injury 32 37 44
Non-Injury 10 133 137
118
2023 ANNUAL REPORT 14
MASTERS OF THE ROAD: AMERICAN CANYON
PD'S ADVANCED MOTOR OFFICER TRAINING
MEET THE NEWEST ADDITION TO OUR
TRAFFIC UNIT — SERGEANT SCHNEIDER!
119
15 AMERICAN CANYON POLICE DEPARTMENT
CRIME STATISTICS
• The California Department of Justice lists the 2022 clearance rate for violent crime at 41% and property crime at 7.2%. In 2022 ACPD’s clearance rate for violent crimes 76% and property crimes is 43%. • 22 incidents required the use of force.
• 8 individuals were taken into temporary custody for mental health evaluations. • 60 illegally possessed firearms were seized by ACPD.
STATISTICS 2023 2022 2021
Crimes
Homicide 0 0 0
Rape 13 7 3
Robbery 11 16 10
Assault 98 147 136
Burglary 24 29 37
Larceny 256 290 280
Auto Theft 65 70 57
Recovered Stolen Vehicles 25 24 _
Other Data
Calls for Service 15,294 16,702 15,903
Reports 1,173 1,814 1,671
Arrests 607 517 482
Misdemeanor Citations 172 344 242
Pursuits 42 67 42
Terminated Pursuits 14 15 –
CALLS FOR SERVICE
NSO - 25,056
ACPD - 15,294
ARRESTS BY HOME CITY
TOTAL: 607
Napa 7%
Vallejo 26%
Others 48%
American Canyon 19%
TOTAL
ARRESTS:
607
120
2023 ANNUAL REPORT 16
121
17 AMERICAN CANYON POLICE DEPARTMENT
ADDITIONAL RESOURCES
In addition to the services the American Canyon community receives from the 26 personnel working in American Canyon, there are many services that the Sheriff’s Office provides. Additional services include hiring, training, worker’s compensation, Honor Guard, SWAT, crisis negotiation, civil process, Coroner’s Office, investigations, records, NSIB, sUAS (“drone”) Team, Mobile Field Force and problem-oriented policing. A few of these services are described in more detail below.
SPECIAL WEAPONS AND TACTICS
The SWAT (Special Weapons and Tactics) team is utilized to minimize dangers to the public, employees and suspects in critical incidents. A critical incident refers to hostage situations, armed barricaded subjects, sniper situations, other incidents that present a high degree of danger to life or property, search and rescues, crowd control events and any event requiring the response of specially trained personnel to resolve the situation.
The SWAT Team comprises 12 deputies trained in the use of special weapons, anti-sniper tactics, methods of capturing armed barricaded suspects, rescuing hostages, search and rescue, crowd control, disaster assistance and other tactics and skills necessary for the resolution of critical incidents.
The Sheriff’s SWAT team comprises deputies with patrol experience, who must pass an interview process, a rigorous physical test and a Basic SWAT Academy. Each SWAT member participates in approximately 144 hours of additional tactical training per year. The Sheriff’s SWAT team frequently trains with the Napa Police Department. Both SWAT teams respond together to most critical incidents. Both teams utilize Crisis Negotiators (eight trained members) to bring peaceful resolution to hazardous situations.
NAPA SPECIAL INVESTIGATIONS BUREAU (NSIB)
The Napa Special Investigations Bureau is a county-wide drug task force comprised of Napa County Sheriff’s Office, Napa Police Department, California Highway Patrol, Napa County District Attorney’s Office and Napa County Probation Department employees. They also specialize in the investigation of human sex trafficking cases.
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2023 ANNUAL REPORT 18
ADDITIONAL RESOURCES
sUAS TEAM
The Napa Sheriff’s Small Unmanned Aircraft System Team (sUAS) or Drone Team is an integral part of law enforcement operations and is a valuable resource that helps protect the safety of the community and our Deputies. The team comprises seven pilots who have undergone strict training and licensing certified by the Federal Aviation Administration (FAA). The team also attends monthly departmental training focusing on flight proficiency, legal and policy compliance and scenario-based exercises.
When available and used, drones allow law enforcement officers to approach and evaluate situations at a distance. In turn, this can provide for safer outcomes for potentially violent events. Drones also have the ability to search terrain that is not easily or quickly accessible by car or foot and can provide aerial support for search and rescue missions. This occurred several times in 2023 when our team assisted in looking for missing persons in rural areas.
The team was deployed 70 times in 2023 to assist with law enforcement-related calls. Many of these calls involved armed barricaded suspects or suspects who had fled on foot from crimes and were hiding in or around community members' properties. Throughout the year, the team also flew to take evidentiary crime scene photos for community outreach demonstrations and to evaluate flood damage during Napa County's major winter storms. The team assisted neighboring law enforcement agencies 30 times throughout the year.
The Sheriff’s Office has always adhered to strict FAA regulations for its drone team. In 2023, the team underwent a stringent renewal process for its waivers from the FAA, granting specific permissions to operate and fly our drones for the community. Team goals for 2024 are to begin regional law enforcement drone training and team expansion by adding additional pilots and drone equipment. 123
19 AMERICAN CANYON POLICE DEPARTMENT
ADDITIONAL RESOURCES
HAZARDOUS DEVICES TEAM (BOMB SQUAD)
The Napa County Sheriff’s Office Explosives Ordinance Disposal Team (EOD), commonly referred to as the Bomb Squad, responds to calls for service related to suspicious packages, unexploded ordinance, improvised explosive devices, homemade devices and labs within all areas of the county of Napa. Additionally, they provide the same services for the counties of Solano and Lake. EOD K-9s assist them from Napa and Solano Counties with explosives sweeps for large public events and dignitaries visiting the Napa Valley. Additionally, they provide demonstrations and education to patrol deputies at the agency and academy levels. Team members are responsible for the inspection and compliance overview of blasting permits in Napa County.
Team members attend an intensive 6-week training course and are governed by FBI guidelines for training and readiness. Members are required to maintain a minimum of 24 hours or related training per month and a 40-hour course per year.
HIGHLIGHTS
• 7 call-outs for suspicious packages, military ordinance, hoax devices, explosives recovery and disposals, including calls in Napa, Solano and Lake Counties. • 6 explosives and suspicious package sweeps at public events. EOD K-9s were utilized on all of the sweeps. • 2 public demonstrations and law enforcement education and training classes. 124
2023 ANNUAL REPORT 20
ADDITIONAL RESOURCES
HONOR GUARD
The Napa Sheriff’s Office Honor Guard was formed to perform official remembrance ceremonies and funeral details for law enforcement professionals who have passed away in the line of duty. The Honor Guard also conducts flag raising duties at various civic events that require a dignified display and presentation of our nation’s flag. The Honor Guard is trained in the aspects of drill and ceremony, flag presentations, and funeral details.
The Honor Guard provides a symbolic and professional display of respect and gratitude for officers who have died either in the line of duty, while an active member of the department or after they retire from the department. The Honor Guard provides a positive image as ambassadors of the Napa
Sheriff’s Office, the County of Napa and the community by participating in memorials, parades and other special events.
MOBILE FIELD FORCE
The Napa Sheriff’s Office trains and equips a Mobile Field Force (MFF) team. The team comprises 25 Deputies and three Sergeants (many of whom are assigned to ACPD). All of the MFF team members attend a 40-hour training course through the Federal Emergency Management Agency (FEMA), along with refresher training throughout the year. The Lieutenant who oversees the team can also call upon the MFF to fill mutual aid requests for areas impacted by earthquakes, floods or fires. 125
21 AMERICAN CANYON POLICE DEPARTMENT
ADDITIONAL RESOURCES
INVESTIGATIONS BUREAU (DETECTIVES)
The Investigations Bureau is responsible for all criminal investigations and works closely with the crime lab.
The Bureau has a Lieutenant, a Detective Sergeant, seven Investigators and a Secretary. There are two Evidence Specialists and an Evidence Technician in the Evidence Bureau.
Investigators perform follow-up on crimes against persons, such as sexual assaults, child abuse and neglect, elder and dependent adult abuse, domestic violence, murder, manslaughter, questionable deaths, mayhem, kidnapping, as well as all criminal offenses committed within county correctional facilities. They also investigate major property crimes, including frauds, embezzlements, forgeries, computer crimes and runaway juveniles/ missing persons. All investigators are part of the Napa County Major Crimes Task Force.
HIRING
Applicants face a rigorous hiring process. They file an application, go through an oral interview, complete a pre-background packet, complete waivers and a 25-page background packet and go through another interview about the information contained in the packets. A thorough background investigation is then conducted (friends, family, co-workers and neighbors are contacted, credit and criminal history checks are completed).
Applicants must pass a physical agility test and complete a polygraph packet and exam. If the applicant has not been disqualified, they may receive a conditional job offer. The conditional part means that they have a job if they successfully pass a physical exam, psychological exam and Sheriff’s Interview. In addition, the new hire must successfully complete a 16-week field training program with experienced deputies. The Sheriff’s Office Administrative Lieutenant oversees recruitment, testing and background investigations.
TRAINING
The Administrative Lieutenant is responsible for ensuring department-wide compliance with Peace Officer Standard Training (POST) requirements. POST has established training and hiring standards for law enforcement in California. Deputies must attend a 664 (minimum) hour basic academy and then successfully complete a field training program after being hired.
After completing their probationary period, Deputies must attend regular training that includes a minimum of 24 hours of perishable skills training every two years and 24 additional hours of continuing professional training every two years. The perishable skills training includes driving, firearms, defensive tactics, First Aid/CPR and Tactical Communication.
The Sheriff’s Office Administrative Lieutenant ensures officers assigned to ACPD meet their POST training requirements. In addition to minimum requirements, the Lieutenant works with the Chief of Police to ensure officers attend training that aligns with the officer’s assignment at ACPD. 126
2023 ANNUAL REPORT 22
ANIMAL SERVICES
American Canyon has a separate contract ($62,970 for FY 23/24) with Napa County Sheriff’s Office for Animal Services. Animal Services Officers work out of the main Sheriff’s Office on Airport Blvd. The officers are supervised by a Napa Sheriff’s Sergeant. There is one Senior Animal Services Officer and five Animal Services Officers. There is at least one Animal Services Officer working 7 days a week, between 6 AM and 11 PM.
After 11 PM, an officer is assigned to be on call for emergencies only; emergencies primarily consist of vicious or injured animals.
Animal Services (officers) is separate from the Animal Shelter, which is run by Napa County Environmental Management. Animal Services Officers do not investigate noise complaints (usually barking dogs); those complaints are handled by the American Canyon Police Department. Generally, Animal Services Officers deal with domestic animals; California Fish and Wildlife handles wild animals.
The Animal Services Officer’s primary mission is to prevent the spread of rabies. They investigate dog bites and dangerous animals, capture stray or injured animals and investigate the abuse or neglect of animals in unincorporated Napa County, and the cities of Napa, American Canyon and Yountville.
Officers deal with a variety of types and sizes of (mostly) domestic animals. In addition to dogs and cats, they have handled cows, horses, roosters, llamas, emus, goats, rabbits, skunks, snakes and bats.
IN 2023, ANIMAL SERVICE OFFICERS
HANDLED 3,989 INCIDENTS, 612 IN AMERICAN CANYON.
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AMERICAN CANYON
POLICE DEPARTMENT
2023 ANNUAL REPORT
CONTACT US
Public Safety Building
911 Donaldson Way East
American Canyon, CA 94503
Emergency — 911
Non-Emergency — (707) 551-0600
Dispatch — (707) 253-4451
CityofAmericanCanyon.org/Police
FOLLOW US
Facebook @American.Canyon.Police.Department
Instagram @amcanpd
YEAR-ROUND PRESCRIPTION DRUG DISPOSAL BIN
Our lobby houses a prescription drug disposal bin where you can safely and responsibly dispose of your expired or unused medications — it's entirely FREE. Simply secure
your medications in a plastic bag before dropping them off.
Remember to recycle your empty plastic bottles at home.
Please note: NO NEEDLES and NO LIQUIDS are accepted.
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CITY COUNCIL AGENDA
MARCH 5, 2024
STAFF REPORT
BUSINESS
ITEM NUMBER: 12.
TITLE
2023 Annual Communications Report
RECOMMENDATION
Receive and file the Annual Communications Report for 2023.
CONTACT
Jen Kansanback, Communications Manager
BACKGROUND & ANALYSIS
Effec3ve communica3on and public engagement are essen3al to the successful delivery of City of American Canyon services and programs. Through our communica3on and engagement efforts, we aim to increase the community’s sense of connec3on with city services and one another. American Canyon ensures our communica3ons efforts are streamlined to increase the level of engagement in our messaging through collaboration across our departments and our community partners.
The 2023 Annual Communica3ons Report (A8achment 1) presents key data and analy3cs from the year, along with insights into Communica3ons Toolset and Use Cases. It also provides a summary of major projects and ini3a3ves completed. Embedded within the Report is the 2023 Communica3ons Dashboard, featuring analy3cs on email delivery, city website usage and accessibility, and social media platforms such as Facebook, Nextdoor, Instagram, and YouTube.
In 2023, our communica3on efforts were guided by several themes, examples of which are detailed in the Annual Communication Report:
Help Us Help You
Objec3ve: Increase resident engagement through digital communica3on channels. Aligned with the City's core value of “Transparency and Accountability,” this theme encourages residents to connect with the City through its primary digital communica3on channels. By ac3vely par3cipa3ng on plaAorms such as GovDelivery, Alert Napa County and social media, residents can directly receive crucial information and updates straight from the source.
Live, Work, and Play
Objec3ve: Promote the city's vibrant lifestyle and offerings for residents, businesses and 129
visitors. Aligned with the City Council's objec3ve to showcase American Canyon's holis3c offerings, this theme focuses on highligh3ng ongoing efforts and projects that make American Canyon an excep3onal place to live, work and recreate. American Canyon takes pride in its residents, businesses, and staff, recognizing them as the heart and soul of the community.
Through engaging narra3ves and profiles, the City celebrates the rich tapestry of experiences and contribu3ons that define its iden3ty. By amplifying the voices of local stakeholders, these stories not only foster a sense of belonging but also inspire civic pride and solidarity, reinforcing the bonds that unite the community.
Strategic Plan
Objec3ve: Unify American Canyon residents around the City Council's key themes, fostering a shared vision for a vibrant and sustainable future. Focus on the key message of embracing the symphony of American Canyon’s growth, harmony and sustainability. The City Council has identified the following themes:
Jobs and Housing Balance
Community Growth and Development
World-Class Civic Facilities
Environmental Sustainability
In 2023, notable accomplishments and projects included the rebranding and relaunch of the Recrea3on Summer Guide, a stock photoshoot, several annual reports, City Council Community Updates, quarterly communica3ons strategy mee3ngs and advanced media monitoring. In the coming months, we have several initiatives planned, including:
1. Improving the Annual Water Quality Report to enhance the clarity and accessibility of our water quality information.
2. Releasing Recreation Summer and Fall Activity Guides to provide comprehensive guides of upcoming recreational activities for our community members.
3. Launching a new website with Open Cities content management system and .gov domain.
4. Finalizing the Strategic Communication Plan to ensure our communication strategies align with long-term goals and objectives.
5. Updating the Style Guide to maintain consistency and professionalism in our communications.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
The Fiscal Year 23/24 Budget for the Communica3ons Division is $432,000, with one and a half (1.5) full-3me equivalent employees and a variety of support services. The City expends about $20 per year, or .05 cents per day per resident on communications. 130
ENVIRONMENTAL REVIEW
None
ATTACHMENTS:
2023 American Canyon Annual Communications Report
131
CITY OF AMERICAN CANYON
Annual Communications Report
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City of American Canyon | Annual Communications Report
2 TABLE OF CONTENTS
TEAM OVERVIEW...........................................................................................................3 COMMUNICATION THEMES.........................................................................................4 AUDIENCE......................................................................................................................6 TOOLSET & USE CASES.................................................................................................8 MEASURING RESULTS / METRICS ...............................................................................13 KEY ACCOMPLISHMENTS/PROJECTS ........................................................................15 LOOKING AHEAD: UPCOMING PRIORITIES/INITIATIVES..........................................23 DASHBOARD REPORTS ...............................................................................................26
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3 TEAM OVERVIEW
Staff Resources
Communications Manager (Full-Time)
The Communications Manager develops and manages American Canyon’s external communications. This role is responsible for the development of communications collateral and distribution through the City’s communications channels, including website, social media and email. The manager is the primary contact for all communications-related work for the City.
Communications Coordinator (Part-Time)
The Communications Coordinator assists the Communications Manager in execution of the City’s external outreach. The coordinator reports directly to the Communications Manager and may be responsible for development and distribution of communications collateral with oversight from the Communications Manager. This role may be intermittently staffed based on the needs of the City.
Department Heads
Department heads and other key staff serve as content drivers, working with the communications team to identify community outreach needs.
Tripepi Smith (External Partner)
The City partners with Tripepi Smith, a marketing and communications consulting firm, to provide a wide range of regular communications support including graphic design, written content, website support, social media and more. Principals at the firm are available to provide after-hours crisis communications support as necessary.
Operational Tactics
¨ Utilize the website as a central information source.
¨ Empower departments to participate in the communications process through regular content planning sessions, structured processes and training/integration into tech tools.
¨ Utilize tools like Sprout Social and Canva to increase efficiency and elevate the quality of work product.
¨ Establish a content calendar to organize communications efforts and encourage cross-departmental feedback.
¨ Manage content calendar through quarterly communications strategy meetings with department heads.
¨ Provide guidelines and tools to create consistent communication. ¨ Solicit Council and community feedback.
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4 ¨ Monitor and respond (if appropriate) to community sentiments. ¨ Develop proactive content for storytelling.
COMMUNICATION THEMES
The following themes guide and influence the City’s communications:
Help Us Help You
Objective: Increase resident engagement through digital communication channels.
Aligned with the City's core value of “Transparency and Accountability,” this theme encourages residents to connect with the City through its primary digital communication channels. By actively participating on platforms such as GovDelivery, Alert Napa County and social media, residents can directly receive crucial information and updates straight from the source.
Live, Work, Play
Objective: Promote the city's vibrant lifestyle and offerings—including its beautiful open spaces and outdoor areas—for residents, businesses and visitors. 135
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5 Aligned with the City Council's objective to showcase American Canyon's holistic offerings, this theme focuses on highlighting ongoing efforts and projects that make American Canyon an exceptional place to live, work and recreate. American Canyon takes pride in its residents, businesses, and staff, recognizing them as the heart and soul of the community. Through engaging narratives and profiles, the City celebrates the rich tapestry of experiences and contributions that define its identity.
By amplifying the voices of local stakeholders, these stories not only foster a sense of belonging but also inspire civic pride and solidarity, reinforcing the bonds that unite the community.
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6 Council Themes
Objective: Unify American Canyon residents around the City Council's key themes, fostering a shared vision for a vibrant and sustainable future. Focus on the key message of embracing the symphony of American Canyon’s growth, harmony and sustainability.
The City Council identified four themes during its April 2023 retreat:
1. Jobs and Housing Balance
2. Growth and Pro-Development Mindset
3. World-Class Civic Facilities
4. Environmental Sustainability
Campaign Examples:
¨ Distributed GovDelivery email blasts for new job postings. Developed social media campaigns encouraging users to subscribe to Government Jobs to stay up-to-date of job openings. Include upcoming and current listings on monthly bill inserts.
¨ Launched social media campaign that highlights projects that are under review with the Community Development Team. Called attention to Community Development team and projects by crafting social media campaign during Community Development Month. List all projects — in review, approved and active — on the City’s Development Project webpage. ¨ Featured new developments and enhancements to City facilities (playgrounds, trails, etc.) via GovDelivery email blasts and social media posts. The content within email blasts and social media included mockups, videos and images.
¨ Published press releases, email blasts and social media posts that promote sustainability in the City. Campaigns highlighted topics such as Clean Sweep Month (which was also featured August bill insert), Napa Valley Transportation Authority’s V-Commute Program and the Napa County Climate Challenge.
AUDIENCE
Target Audiences
While American Canyon is primarily interested in communicating with its residents, there are additional audiences that should also be considered in the City’s 137
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7 communications efforts. The following is a list of the various target audiences that staff has identified that make up our community:
Residents
The majority of American Canyon’s communication efforts focus on residents. The median age in American Canyon is 37.3, with ages spread over the following categories:
¨ 12.7%: Seniors (65+)
¨ 61.8%: Adults (18-64)
¨ 25.5%: Children (Under 18)
Within this group, however, there are a few key populations to consider:
¨ Registered Voters (13,382)1
¨ Non-English Speakers
The City tailors communications to specific resident populations as appropriate to ensure effective outreach.
Local Business Owners and Employees
Local business owners and employees form another key audience for American Canyon. While these individuals may not be residents, certain actions — particularly those related to economic or community development — have a direct impact on them and necessitate active communication.
Napa Valley Unified School District (NVUSD)
Students and parents within NVUSD are also the focus of strategic outreach.
American Canyon offers a variety of programs to local students and leverage tools like Peachjar to reach this population with targeted information.
Tourists
As American Canyon continues to grow its reputation as a wonderful place to Live, Work and Play, tourists are a growing audience for the City.
Potential New Residents
People who are considering and evaluating American Canyon as a home.
Demographics
American Canyon has a population of approximately 21,432 people with 5,725 total households and an average household size of 3.77 people2. The City’s population is composed of:
1 As of October 2023. Provided by Napa County Registrar of Voters. 2 Demographic information obtained from Census.gov.
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8 ¨ 7,222 Asian residents (33.7%)
¨ 6,558 Hispanic residents (30.6%)
¨ 6,751 Caucasian residents (31.5%)
¨ 1,628 residents of another ethnicity (7.6%)3
Approximately 43.2% of the population speaks a language other than English at home. The most common non-English languages spoken at home in American Canyon are Spanish and Tagalog.
The median property value in American Canyon is $638,800 and the owneroccupied housing rate is 79.0%. The median household income is $122,694 and the poverty rate is 7.4%, which is lower than the County’s rate of 8.6%. The average commute time for residents is 34.9 minutes and the average car ownership is 3 cars per household.
TOOLSET & USE CASES
Social Media
Social media is a powerful, flexible and cost-effective tool that can target specific segments of the community. Unlike traditional media, social media has the potential for enhanced connectivity and ongoing direct engagement through two-way communication. The City has established Facebook pages, Instagram profiles, a Nextdoor Agency Page and a YouTube channel.
Facebook Pages
Nearly everyone who uses other social networks can also be reached on Facebook. There are over 240 million Facebook users in the U.S. and, as of 2023, the average user spends 30 minutes per day on the Facebook app and/or Facebook.com.4
According to Pew Research data from 2021, nearly 70% of U.S. adults use Facebook — close to or more than double the share that uses Instagram (40%), LinkedIn (28%) or Twitter (23%).5 Facebook, then, becomes a prime social media tool for adults 18-
64. Its strong tie to Instagram (especially for advertising purposes) is a bonus when trying to reach adults 18-49.
3 Data USA. 4 U.S.: Facebook users 2018-2027 | Statista & 42 Facebook Statistics Marketers Need to Know in 2023. 5 10 facts about Americans and Facebook | Pew Research Center. 139
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9 The City’s main Facebook page is leveraged to post a wide array of content, spanning educational messages, City highlights and accomplishments, staff spotlights, events and more. The City also has a Parks & Recreation page, a Police Department page and a City Manager Jason Holley page, along with access to public safety partner pages.
The City Manager page is designed to amplify the City’s communication efforts by resharing posts regarding public meeting notifications, newsletters, media releases, job announcements, major construction updates and employee recognitions. The page also collaborates with external partners to reshare their social content regarding news or recognition about the city and/or its employees. Original content, curated at the City Manager's discretion, features highlights such as the City Manager’s significant speaking engagements and contributions to industry thought leadership.
Instagram Profiles
The City began using Instagram in July 2018 and has devoted one profile to Parks & Recreation content and one profile to Police Department content. Parks & Recreation content creation and distribution is a collaborative effort within the department, led by the Parks & Recreation Director. Police Department content creation and distribution is also a collaborative effort within the department, with additional support from the Communications Department and Fire District partners.
Nextdoor Agency Page
Led by the Communications Manager, the City’s Nextdoor Agency Page posts focused on pressing notifications rather than the lighter, “feel good” posts featured on its Facebook and Instagram profiles. Whenever the Agency Page publishes a post, the City’s 8,300+ Nextdoor members are notified. Depending on individual user settings, this means either an instantaneous email or a “digest” email at a later time. It is this exact feature that makes Nextdoor such a valuable communication tool for the City. Unlike other social networks, it does not implement an algorithm to stifle what content users see from the Agency Page.
Email (GovDelivery)
The City uses Granicus’ GovDelivery platform to send email messages to subscribers who self-select which topics they are interested in. The City collects email addresses primarily through a sign-up form on the City website, which is 140
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10 regularly promoted via social media, email blasts and flyers. Occasionally, staff will manually upload email address lists they’ve collected outside of GovDelivery from other City platforms.
As of December 2023, the City has collected 21,416 unique email addresses in its GovDelivery database. There are a total of 68,874 subscriptions across 29 Topic Lists, meaning the average Subscriber has subscribed to 3.2 Topic Lists. The City Manager’s Updates List is by far the most popular with 13,893 subscriptions.
There are a number of recurring email newsletters:
1. Around Town Newsletter - Community Development (Monthly): 3,598 subscribers
2. City Manager’s Updates (Bi-weekly): 13,893 subscribers
3. Parks & Recreation Newsletter (Monthly): 10,076 subscribers
4. Rebates & Resources Newsletter (Monthly, only to new water customers):
subscriber count varies
5. American Canyon Neighborhood Watch Newsletter (Monthly): 4,112 subscribers
In addition, emails are used to share agendas for Council and Commission meetings, distribute public notices and more. The City has the ability to design its own GovDelivery email templates with City-specific branding, which makes it easier for staff to generate individual email messages. By leveraging GovDelivery’s analytics on subscribers and open rates, the City can use messages to strategically drive desired user behaviors. Examples: “welcoming” new subscribers on a monthly basis or encouraging users to self-select other Topic Lists that might be interesting to them.
Website – CityOfAmericanCanyon.org
A public agency’s website is one of its most powerful tools for delivering messages to its community, providing transparent information and helping residents connect with staff. It serves as a platform for the latest news and developments in the City, a showcase for City services/programs and a place to conduct City business.
The City’s website at CityOfAmericanCanyon.org currently uses the Granicus govAccess content management system (CMS). A website redesign is underway through OpenCities and will offer a streamlined approach for users to engage with the City. Content will be organized under three sections: Live, Work and Play. The new website will be launched by July 2024.
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11 After launch, the communications team will use the News section of the website for all announcements, notifications and updates. Social media and newsletter updates will flow from this, as appropriate. The News feature will serve as the main source of timely communication for residents, offering a one-stop shop for key city information and new developments.
Media Pitches and Media Releases
The City increases media coverage through a mix of media pitches and press releases. Some media outlets, such as the Napa Valley Register, have noted they prefer the City submit press releases instead of pitching story ideas. As the City builds deeper relationships with reporters, it will continue to customize its approach to ensure a customized and effective approach with each outlet.
The City’s Communications team generates story ideas by staying up to date with each department’s new projects and programs. The Communications Manager has set up regular check-in calls with community development staff to ensure the department’s projects and programs are shared in a timely manner and may set up additional check-ins with other departments as opportunities arise.
City staff should forward any story ideas to the Communications Manager.
Media Relations
By implementing a media relations strategy, the City of American Canyon helps ensure regular coverage of City news. The City’s Communications Manager is responsible for executing the strategy and is the main point of contact for media outlets.
Local and Regional Media Outlets
The Press Democrat, Napa Valley Register, Highway 29 Media and Vallejo TimesHerald are the primary media outlets covering news related to American Canyon.
The City has contacts at these outlets and proactively works on building stronger relationships with reporters assigned to cover American Canyon. As part of ongoing efforts, the City should plan to schedule regular check-in calls and/or emails with reporters to keep American Canyon news top of mind.
Occasionally, the City may also reach out to niche magazines — such as the National Recreation and Park Association's Parks & Recreation magazine, Western City magazine or Municipal Magazine — to pitch relevant story ideas. 142
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12 Print Collateral
The City also leverages print collateral as a communications tool, ensuring that residents are engaged through both digital and traditional means. Print pieces include, but are not limited to, the following:
¨ Annual Reports
¨ Door Hangers
¨ Bill Inserts
¨ Construction Signs
¨ Flyers
¨ Postcards
Alert Napa County
As part of the Napa County Operational Area, emergency incident response in American Canyon is a collaboration between the City of American Canyon, American Canyon Fire Protection District, American Canyon Police Department (ACPD), Napa County Sheriff’s Office (NCSO), and the Napa County Office of Emergency Services (OES). Personnel within these teams foster relationships year-round with the goal of keeping all residents informed during any situation that poses risk to the community.
Alert Napa County is an incredibly important tool for emergency notifications; in times of crisis, quickly distributing urgent messages can literally save resident lives and property. Through Alert Napa County, messages are sent by NCSO on behalf of ACPD for emergent or time-sensitive important information.
Alert Napa County recipients must opt-in to receive alerts via email, robocall voice messages or SMS (text message).
Public Access Television: Napa Valley Media Audiovisual Productions Local cable access television is a more traditional city communication platform, with anecdotal evidence suggesting the senior community values it as a medium from which to receive news and information. The City works with Napa Valley Media (NVM) to stream public meetings, feature slides/graphics on Channel 28 and broadcast special events — including State of the City and Veterans Day.
NVM receives a portion of the City’s fees for cable TV, which covers public meetings. For special event broadcasts, the City has access to a reduced rate. There is no charge to showcase slides/graphics.
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13 MEASURING RESULTS / METRICS
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14 Media Mentions – Trending Themes: 2023 Media Mentions Word Cloud The highest peak (in July) is from Yahoo Finance article “Trinchero Family Estates Fosters Industry-Leading Environmental Stewardship in Parntership with Duke Energy Sustainable Solutions,” which mentioned the Green Island Road winery. The second highest peak (in May) is from Yahoo Finance article “Bay Area Bike to Work Day embraces the new hybrid work model,” which mentioned Mayor Leon Garcia and Vice Mayor David Oro.
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15 KEY ACCOMPLISHMENTS/PROJECTS
External Initiatives
Annual Reports
State of the City
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16 American Canyon Police Department
Budget Book
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17 Parks & Recreation Activity Guide
Stock Photoshoot
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18 Social Media
Newsletters
City Manager’s Update
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19 Rebates & Resources
“Welcome” email
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20 Climate Action Website
The City proactively participates in climate action outreach via GovDelivery and social media. Throughout 2023, the City encouraged users to participate in the Napa County Climate Challenge, which prompted Napa County residents to exercise practices that help the fight against climate change.
The City also publishes regular social media and GovDelivery content that invite community members to attend Open Space, Active Transportation and Sustainability (OSATS) Commission meetings.
Council Action Summaries
After each council meeting, the City provides concise yet comprehensive summaries highlighting key decisions and
discussions. These post-meeting summaries serve as
accessible resources for residents, offering insight into the city's legislative process and ensuring transparency in governance. By distilling complex proceedings into easily digestible updates, the City fosters informed citizenship and encourages active participation in local affairs.
Citizens Academy and Government Education
Empowering residents with knowledge and understanding, the Citizens Academy and government education courses at American Canyon High School provide valuable opportunities for civic engagement and learning. By offering insights into the inner workings of local governance, these programs demystify the policymaking process and cultivate informed and engaged citizens. Through interactive sessions and immersive experiences, participants gain a deeper appreciation for the complexities of municipal 151
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21 administration, fostering a sense of ownership and responsibility towards the community's well-being.
Internal Initiatives
Social Media Policy
The City developed a social media policy to serve as a guide for City employees who use social media on behalf of the City. The policy will outline the responsible and ethical use of social media for internal and external users.
Initiated Process for Strategic Communications Plan
The City is dedicated to improving communication processes, toolsets and tactics so that it is communicating early and often in order to build trust, dialogue, engagement, understanding, relationships and support within the community. The City’s Strategic Communications Plan — which is in its final stages of review — outlines the objectives, tools and tactics to achieve those outcomes.
Launch of Quarterly Communications Strategy Meetings
These meetings provide an opportunity for the communications team to discuss the highlevel approach to communications with each department and the City Manager, which ensures that departmental initiatives are weaved into the broader communications strategy.
Advanced Media Monitoring
The City monitors media coverage through Meltwater, an AI-powered media monitoring tool. A daily dashboard is provided to the City with advanced analytics and results matching key terms including “American Canyon,” the City Manager's name and the names of the City’s council members. Staying up to date on media coverage enables the City to correct any misinformation, monitor sentiment and strategically shape future communications. The Communications team also adds relevant media coverage to a page on the City’s website and may share media coverage on its social media platforms as appropriate.
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22 The City also monitors community-managed social media groups and pages, primarily to check for misinformation or future education needed. If staff sees posts with clear misinformation, the Communications Manager may choose to address it indirectly through a post on the City’s social media platforms. The City does not directly respond to posts or comments on community-managed pages.
Transition to OpenCities for Website Content Management System (CMS) The City is in the process of transitioning to OpenCities for its website content management system (CMS) to allow for a more modernized, simplified website and a streamlined internal organization process. This process also included the development of an official “Virtual City Hall” logo that symbolizes the American Canyon website as the City’s virtual version of City Hall.
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23 LOOKING AHEAD: UPCOMING PRIORITIES/INITIATIVES
The City embarks on several projects on an ongoing an annual basis, including the continuation of several key reports and guides that the communications team will develop in 2024:
• State of the City
• Annual Police Report
• Annual Budget Book
• Annual Water Quality Report*
• Parks and Recreation Summer Activity Guide
*In 2024, the Communications team will also be more heavily integrated into the annual reporting process for the Annual Water Quality Report, which will be reformatted in accordance with the user-friendly design style of American Canyon’s existing annual report communications.
In early 2024, the Communications team has also been working collaboratively with Finance, Maintenance and Utilities and broader City Manager’s Officer team to inform the public of potential rate changes for water, wastewater and recycled water services at the direction of City Council. This includes the design and creation of the following items in addition to the City’s traditional outreach (newsletters, social media, etc.) as detailed earlier in the report:
• The Proposition 218 Notice
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24 • Informational graphics
• Posters and Mailed Flyers
The City anticipates the roll-out of the updated website user interface in Spring/Summer 2024, which will be accompanied by a comprehensive campaign to educate users on the interface and highlight the accomplishment.
The communications team continues to explore avenues and themes to best tell the City's story. Additional themes the team looks to incorporate in future communications includes:
Building Our Future, Together
Alternative theme titles: “Progress That Pays Off” / “Your Investments at Work” / Stewarding Your Resources / “Benefit of the Bargain”
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25 Objective: Enhance public understanding of the city's development plans and their positive impact.
This theme is driven by the Council's goal to illuminate the trade-offs inherent in city operations and growth. By communicating about the benefits that local development brings, the City can proactively address some of the temporary inconveniences or adjustments residents may experience and increase overall satisfaction. Outreach surrounding this theme should establish ties between rates/community investments and the key projects they support — building the future of American Canyon.
Campaign Ideas: Develop a narrative showcasing the city's vision for development and incorporate personal stories from residents, businesses and city officials. Create engaging videos, infographics and social media posts that highlight the benefits of development for all residents. Potentially include information about what alternate options to development look like (tax increases, etc.). Collaborate with local media outlets to feature positive stories about city development. Consider creating a circular graphic to illustrate this concept. Create a “then vs. now” campaign to highlight where the City started and where it is now, thanks to strategic investments and development.
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26 DASHBOARD REPORTS
The City regularly monitors the effectiveness of its social media outreach through dashboard reports, which feature in-depth metrics and identify key successes. The following reports display the 2023 metrics for the City, Parks & Recreation and Police Department social media accounts.
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City of American Canyon - Government
January 1, 2023 – December 31, 2023
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GovDelivery (Email)
Total Email Subscribers: 21,416
The City of American Canyon gained 2,793 new email subscribers across all publications by the end of 2023, with a year-over-year growth of 15%.
Total Posts: 349
Total Delivered: 1,123,173
Engagement Rate: 61%
Each measurement considers bulletins sent over a 90-day time period. If a recipient opened the bulletin or clicked on a link, that recipient is considered Engaged. The Engagement Rate is the percentage of message recipients who are Engaged.
Subscribers to Email Publications:
Around the Town Newsletter: 3,598 (+14.59% from previous year) City Manager's Updates: 13,893 (+.75% from previous year) General Plan Updates: 2,639 (+12.35% from previous year) Neighborhood Watch Updates: 4,112 (+11.89% from previous year) Parks & Rec Newsletter: 10,076 (+31.27% from previous year) SiteImprove (Website)
Accessibility Score: 88.8
The accessibility score fluctuates depending on new issues on the site and if old issues are resolved. The main issues pushing down the score are related to line height and text clip settings, which appear to be affecting nearly all the pages on the site. These issues are scheduled to be addressed with the rollout of a new website platform in July 2024.
Total Page Views: 456,582
Total Page Visits: 236,772
159
2023 AmCan CITY Dashboard | 2 of 11
Top 3 Pages:
1. Virtual City Hall (41,325 page views / 34,083 page visits)
2. Utility Billing (26,944 page views / 21,277 page visits)
3. Recreation (21,589 page views / 17,762 page visits)
There are additional page views and visits coming through to these pages that are not included in the total above, because the navigation URL may have various differences. For example, Virtual City Hall can be accessed by visiting www.CityofAmericanCanyon.org or www.CityofAmericanCanyon.org/home, among other short links to get to various pages throughout the site.
Facebook
Total Facebook Followers: 5,496
This is an increase by 151 followers from January, with an annual growth of 2.83%.
Tripepi Smith is pulling the follower count natively from Facebook until Facebook releases the new pages experience API updates to Sprout Social. You may witness some discrepancy in the FB audience metrics reported by Sprout Social until this change occurs. 160
2023 AmCan CITY Dashboard | 3 of 11
Facebook Publishing Behavior
View the different types of posts you published during the selected time period.
Profile Reporting Period City of American Canyon - Government Published Posts, by Month
Publishing Behavior by Content Type Totals % Change
Total Published Posts 510 37.2%
Published Videos 60 27.7%
Published Photos 387 40%
Published Links 54 50%
Published Text 9 25%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 10
20 30
40 50
60 70
Total Published Posts
161
2023 AmCan CITY Dashboard | 4 of 11
Facebook Impressions
Review how your content was seen by the Facebook community during the reporting period.
Profile Reporting Period City of American Canyon - Government Organic and Paid Impressions, by Month
Impression Metrics Organic Paid Totals % Change
Impressions 410,701 47% 0 0% 417,378 46.6%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 10K
20K
30K
40K
50K
60K
Impressions
162
2023 AmCan CITY Dashboard | 5 of 11
Facebook Engagement
See how people are engaging with your posts during the reporting period.
Profile Reporting Period City of American Canyon - Government Organic and Paid Engagements, by Month
Engagement Metrics Totals % Change
Total Engagements 20,419 56.3%
Reactions 3,959 44.6%
Comments 485 61%
Shares 566 43.3%
Post Link Clicks 2,184 58.6%
Other Post Clicks 13,225 58.8%
Page Actions 0 100%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 500
1,000
1,500
2,000
2,500
3,000
Engagements
163
2023 AmCan CITY Dashboard | 6 of 11
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon - Government
Descending by Lifetime Engagements
City of Americ…
Tue 1/3/2023 7:44 pm PST
Total Engagements 459
Reactions 99
Comments 16
Shares 26
Post Link Clicks —
Other Post Clicks 318
City of Americ…
Wed 6/21/2023 4:45 pm…
Total Engagements 405
Reactions 95
Comments 82
Shares 3
Post Link Clicks 7
Other Post Clicks 218
City of Americ…
Sun 1/8/2023 10:50 am …
Total Engagements 384
Reactions 40
Comments 10
Shares 10
Post Link Clicks 66
Other Post Clicks 258
Stormy weather is on the
horizon! Follow the tips below
to be prepared and stay saf…
At yesterday’s City Council mee
Technician Sherri Cassidy for he
served four different departme
See important ROAD CLOSURE
from AmCan Fire!
164
2023 AmCan CITY Dashboard | 7 of 11
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon - Government
Descending by Lifetime Engagements
City of Americ…
Tue 7/4/2023 7:04 am PDT
Total Engagements 377
Reactions 62
Comments 4
Shares 14
Post Link Clicks —
Other Post Clicks 297
City of Americ…
Tue 5/2/2023 8:26 am PDT
Total Engagements 351
Reactions 89
Comments 32
Shares 2
Post Link Clicks 16
Other Post Clicks 212
City of Americ…
Fri 7/21/2023 1:48 pm PDT
Total Engagements 329
Reactions 57
Comments 5
Shares 4
Post Link Clicks —
Other Post Clicks 263
The City’s most anticipated
event of the year is HERE! Join
us to celebrate the Fourth of…
American Canyon hosted a Volu
show its appreciation for the nu
whose hard work, dedication, a
We are thrilled to bring the
first all-inclusive park to
American Canyon, and we…
165
2023 AmCan CITY Dashboard | 8 of 11
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon - Government
Descending by Lifetime Engagements
City of Americ…
Fri 6/30/2023 11:19 am …
Total Engagements 295
Reactions 77
Comments 8
Shares 4
Post Link Clicks —
Other Post Clicks 206
City of Americ…
Fri 10/6/2023 10:00 am …
Total Engagements 293
Reactions 86
Comments 2
Shares 8
Post Link Clicks 1
Other Post Clicks 196
City of Americ…
Wed 9/6/2023 11:00 am…
Total Engagements 253
Reactions 35
Comments 1
Shares 28
Post Link Clicks 31
Other Post Clicks 158
Exciting news: the
Northampton Park playground
replacement project has…
At Tuesday’s City Council
meeting, American Canyon
recognized October as…
September is
#CleanSweepMonth—get
organized and rid your…
166
2023 AmCan CITY Dashboard | 9 of 11
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon - Government
Descending by Lifetime Engagements
City of Americ…
Sat 6/3/2023 10:12 am …
Total Engagements 246
Reactions 17
Comments 6
Shares 2
Post Link Clicks 56
Other Post Clicks 165
City of Americ…
Wed 12/20/2023 3:06 p…
Total Engagements 240
Reactions 89
Comments 4
Shares 6
Post Link Clicks —
Other Post Clicks 141
City of Americ…
Fri 8/25/2023 4:30 pm PDT
Total Engagements 229
Reactions 22
Comments 5
Shares 10
Post Link Clicks 29
Other Post Clicks 163
Happening Now! Don't miss
biggest yard sale event of the y
in American Canyon! There
At last night’s City Council
meeting, the American
Canyon Junior Wolves…
September is
#CleanSweepMonth—get
organized and rid your…
167
2023 AmCan CITY Dashboard | 10 of 11
Notes on Facebook Performance
Impressions and Engagement
Impressions and engagement decreased in 2023 compared to 2022, most likely due to the decrease in total published posts. 2023 had a total of 510 published posts, while 2022 had 812 published posts. However, the City still saw spikes of impressions and engagements throughout the year.
The year’s highest spike (in both impressions and engagement) occurred in July, tracing back to the following three posts: Fourth of July event promotional post, Northampton Park ribbon cutting announcement post and the post highlighting American Canyon Eagle’s interview with American Canyon Chamber of Commerce President Valerie Zizak-Morais.
The year’s second highest spike (in both impressions and engagement) occurred in May is attributed to the Volunteer Appreciation Event recap post and the post announcing Northampton Park’s new accessible play structure.
Top Posts*
1. January 3 post sharing storm/flooding tips. The post included a photo outlining storm safety tips and received 24 reactions, 1 comment and 24 shares.
2. June 21 post honoring Administrative Technician Sherri Cassidy for 20 years of service to the community. The post included a photo from Sherri receiving the proclamation at that week’s City Council meeting and received 34 reactions, 3 shares and 19 comments—all of which congratulated Sherri for her accomplishment.
3. January 8 post sharing American Canyon Fire Protection District’s original post announcing a road closure. The post received 40 reactions, 8 comments and 10 shares.
*Facebook’s top posts displayed on Sprout Social have higher numbers compared to the numbers seen natively. Sprout’s Facebook Insights tracks statistics not only on the original post but also across all shares of the post. If a shared post receives likes/comments, these engagements will also count toward the original post metrics.
The American Canyon community responds well to posts that display community appreciation and share important urgent information. Users love seeing the faces of American Canyon, but they also appreciate updates that affect day-to-day life.
Content themes
Community appreciation, American Canyon Fire Protection District,, flooding, road closure 168
2023 AmCan CITY Dashboard | 11 of 11
YouTube
Number of Subscribers: 479
This is an increase by 66 followers from January 2022 (+12.44%).
Number of Posts: 66
A bulk of the City’s posts were livestreams of public meetings.
Total Views: 14,813
The videos that gained the most traction this year were the Barn Owl Couple #1 video from 2020 (5,657 views), the Barn Owl Couple #2 video from 2020 (2,031 views) and the City of American Canyon Recruitment video (384 views).
Watch Time: 1,244.4 hrs
169
2023 AmCan PARKS & REC Dashboard
January 1, 2023 – December 31, 2023
170
2023 AmCan PARKS & REC Dashboard | 1 of 15
Included in this Report
City of American Canyon Parks and Recreat americancanyonparksandrec 171
2023 AmCan PARKS & REC Dashboard | 2 of 15
Cross-Network Profiles
Review your aggregate profile and page metrics from the reporting period.
Profile Reporting Period 1 1 All Twitter Post Types
Analytics Overview
Reporting Period
Jan 1, 2023 – Dec 31, 2023
2,227
17%
323
18%
1,151
58.1%
242,022
24.3%
9,928
4.2%
4.1%
16.1%
9,235
275.7%
Compare to
Jan 1, 2022 – Dec 31, 2022
1,903 394 728 194,708 9,525 4.9% 2,458
americancanyonpar
ksandrec
1,439 126 518 99,787 2,708 2.7% 4,890
City of American
Canyon Parks and
Recreation
788 197 633 142,235 7,220 5.1% 4,345
Profile Audience
Net
Audience
Growth
Published
Posts Impressions Engagements
Engagement
Rate (per
Impression)
Video
Views
Analytics by Platform
Facebook
Total Facebook Followers: 781
172
2023 AmCan PARKS & REC Dashboard | 3 of 15
Facebook Impressions
Review how your content was seen by the Facebook community during the reporting period.
Profile Reporting Period City of American Canyon Parks and Recreation This is an increase by 185 followers from January, with an annual growth of 31.04% Tripepi Smith is pulling the follower count natively from Facebook until Facebook releases the new pages experience API updates to Sprout Social. You may witness some discrepancy in the FB audience metrics reported by Sprout Social until this change occurs.
Organic and Paid Impressions, by Month
Impression Metrics Organic Paid Totals % Change
Impressions 140,210 11.7% 0 0% 142,235 11.3%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5K
10K
15K
20K
25K
30K
Impressions
173
2023 AmCan PARKS & REC Dashboard | 4 of 15
Facebook Engagement
See how people are engaging with your posts during the reporting period.
Profile Reporting Period City of American Canyon Parks and Recreation Organic and Paid Reactions, Comments, Shares, Post Link Clicks, Other Post Clicks, by Month Engagement Metrics Totals % Change
Total Engagements 7,220 3.7%
Reactions 1,491 17.7%
Comments 207 25.5%
Shares 273 41.5%
Post Link Clicks 1,126 24.1%
Other Post Clicks 4,123 2.3%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 500
1,000
1,500
2,000
2,500
Engagements
174
2023 AmCan PARKS & REC Dashboard | 5 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon Parks and Recreation Descending by Lifetime Engagements
City of Americ…
Wed 7/26/2023 1:47 pm…
Total Engagements 730
Reactions 153
Comments 17
Shares 14
Post Link Clicks —
Other Post Clicks 546
City of Americ…
Thu 8/24/2023 6:00 pm …
Total Engagements 418
Reactions 19
Comments 33
Shares 6
Post Link Clicks 54
Other Post Clicks 306
City of Americ…
Tue 7/4/2023 5:59 pm PDT
Total Engagements 313
Reactions 57
Comments 4
Shares 3
Post Link Clicks —
Other Post Clicks 249
On behalf of the City of
American Canyon -
Government, American…
UPDATED PRICING! Get
ready to hit it out of the park
this Fall! Join our Adult Co-…
Parks & Recreation Director
Ikeda had fun dunking the
American Canyon Police…
175
2023 AmCan PARKS & REC Dashboard | 6 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon Parks and Recreation Descending by Lifetime Engagements
City of Americ…
Tue 10/24/2023 11:00 a…
Total Engagements 188
Reactions 15
Comments 14
Shares 4
Post Link Clicks 11
Other Post Clicks 144
City of Americ…
Sat 10/14/2023 9:00 am…
Total Engagements 188
Reactions 11
Comments 23
Shares 1
Post Link Clicks 8
Other Post Clicks 145
City of Americ…
Wed 7/5/2023 11:00 am…
Total Engagements 187
Reactions 47
Comments 1
Shares 12
Post Link Clicks 24
Other Post Clicks 103
Let’s get active and make
friendships, all while playing
volleyball! Sign up for the…
Let’s get active and make
friendships, all while playing
volleyball! Sign up for the…
Join us on Saturday, August 5
from 1 PM - 5 PM for our Water
Carnival at the Phillip West Aqu
176
2023 AmCan PARKS & REC Dashboard | 7 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon Parks and Recreation Descending by Lifetime Engagements
City of Americ…
Tue 4/4/2023 4:39 pm PDT
Total Engagements 156
Reactions 27
Comments 1
Shares 6
Post Link Clicks 57
Other Post Clicks 65
City of Americ…
Thu 9/21/2023 12:00 p…
Total Engagements 126
Reactions 25
Comments 8
Shares 10
Post Link Clicks 14
Other Post Clicks 69
City of Americ…
Wed 6/14/2023 1:00 pm…
Total Engagements 113
Reactions 13
Comments 3
Shares 5
Post Link Clicks 34
Other Post Clicks 58
We have an exciting announce
As promised, our NEW
of American Canyon - Governm
Celebrate Halloween like
never before! We’ve got
some spooky season fun…
We’re thrilled to share with
you our NEW Kids Paint Night
event that will enhance your…
177
2023 AmCan PARKS & REC Dashboard | 8 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime City of American Canyon Parks and Recreation Descending by Lifetime Engagements
City of Americ…
Wed 8/30/2023 5:09 pm…
Total Engagements 111
Reactions 37
Comments 5
Shares 2
Post Link Clicks 38
Other Post Clicks 29
City of Americ…
Tue 6/6/2023 7:01 am PDT
Total Engagements 110
Reactions 6
Comments 4
Shares 3
Post Link Clicks 24
Other Post Clicks 73
City of Americ…
Wed 4/19/2023 7:02 am…
Total Engagements 98
Reactions 43
Comments 5
Shares 12
Post Link Clicks 13
Other Post Clicks 25
The new playground at Via
Bellagio Park is open for play!
If you haven't had a chance to
check out the expansive
selection of summer camps…
The City of American Canyon -
Government's Citywide Yard Sa
scheduled for June 2-4, 2023! I
Via Bellagio Park Play…
178
2023 AmCan PARKS & REC Dashboard | 9 of 15
Instagram Audience Growth
See how your audience grew during the reporting period.
Profile Reporting Period americancanyonparksandrec
Instagram
Net Follower Growth, by Month
Audience Metrics Totals % Change
Net Follower Growth 126 32.6%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5
10 15
20 25
30 Net Follower Growth
179
2023 AmCan PARKS & REC Dashboard | 10 of 15
Instagram Impressions
Review how your content was seen by the Instagram community during the reporting period.
Profile Reporting Period americancanyonparksandrec
Organic and Paid Impressions, by Month
Impression Metrics Totals % Change
Impressions 99,787 49.2%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5K
10K
15K
20K
Impressions
180
2023 AmCan PARKS & REC Dashboard | 11 of 15
Instagram Engagement
See how people are engaging with your posts, stories, and reels during the reporting period.
Profile Reporting Period americancanyonparksandrec
Organic Likes, Comments, Saves, Story Replies, by Month Impression Metrics Totals % Change
Organic Engagements 2,184 11.7%
Organic Likes 2,016 11%
Organic Comments 33 2.9%
Organic Saves 135 27.4%
Story Replies 0 0%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 100
200
300
400
500
Organic Engagements
181
2023 AmCan PARKS & REC Dashboard | 12 of 15
Instagram Top Posts
Review your top posts, stories, and reels published during the selected time period, based on the post, story, or reel’s lifetime performance.
Post Lifetime americancanyonparksandrec
Descending by Lifetime Engagements
americancanyo…
Fri 6/30/2023 12:02 pm …
Total Engagements 98
Likes 82
Comments 3
Shares 8
Saves 5
americancanyo…
Sun 11/26/2023 1:00 p…
Total Engagements 57
Likes 26
Comments 1
Shares 27
Saves 3
americancanyo…
Tue 11/21/2023 3:00 pm…
Total Engagements 57
Likes 25
Comments 0
Shares 29
Saves 3
A
Exciting news: the
Northampton Park playground
replacement project has…
A
Embrace the Magic of the Seas
us on Friday, December 1, 202
to 8 PM at Shenandoah Park fo
A
Embrace the Magic of the Seas
us on Friday, December 1, 202
to 8 PM at Shenandoah Park fo
182
2023 AmCan PARKS & REC Dashboard | 13 of 15
Instagram Top Posts
Review your top posts, stories, and reels published during the selected time period, based on the post, story, or reel’s lifetime performance.
Post Lifetime americancanyonparksandrec
Descending by Lifetime Engagements
americancanyo…
Wed 6/21/2023 11:41 a…
Total Engagements 52
Likes 38
Comments 0
Shares 12
Saves 2
americancanyo…
Mon 8/7/2023 1:21 pm P…
Total Engagements 47
Likes 42
Comments 0
Shares 4
Saves 1
americancanyo…
Mon 11/13/2023 5:00 p…
Total Engagements 46
Likes 30
Comments 3
Shares 13
Saves 0
A
First day of summer means
Soro is bringing the fun!
Interested in joining the…
A
Sweet as honey and buzzing
with fun! Our campers here at
Canyon Kids Adventure Day…
A
Congratulations to the Bay
Area Ballerz for winning the
Coed Softball Championship…
183
2023 AmCan PARKS & REC Dashboard | 14 of 15
Instagram Top Posts
Review your top posts, stories, and reels published during the selected time period, based on the post, story, or reel’s lifetime performance.
Post Lifetime americancanyonparksandrec
Descending by Lifetime Engagements
americancanyo…
Wed 7/12/2023 9:01 am…
Total Engagements 43
Likes 16
Comments 2
Shares 21
Saves 4
americancanyo…
Tue 7/4/2023 7:01 am PDT
Total Engagements 43
Likes 28
Comments 1
Shares 13
Saves 1
americancanyo…
Wed 4/12/2023 7:01 am…
Total Engagements 42
Likes 21
Comments 0
Shares 15
Saves 6
A
Wrap up your Summer at
the Wetlands for a fun
experience filled with s’mor…
A
The City’s most anticipated
event of the year is HERE! Join
us to celebrate the Fourth of…
A
The Citywide Yard Sale is sched
for June 2-4, 2023! If you’re
interested in hosting a sale, vis
184
2023 AmCan PARKS & REC Dashboard | 15 of 15
Instagram Top Posts
Review your top posts, stories, and reels published during the selected time period, based on the post, story, or reel’s lifetime performance.
Post Lifetime americancanyonparksandrec
Descending by Lifetime Engagements
americancanyo…
Fri 7/21/2023 1:48 pm PDT
Total Engagements 33
Likes 26
Comments 0
Shares 5
Saves 2
americancanyo…
Mon 7/17/2023 4:00 pm …
Total Engagements 33
Likes 30
Comments 1
Shares 1
Saves 1
americancanyo…
Thu 11/30/2023 11:00 a…
Total Engagements 31
Likes 15
Comments 0
Shares 15
Saves 1
A
We are thrilled to bring the
first all-inclusive park to
American Canyon, and we…
A
Who says sharks and mermaids
can’t be BFFs? Our campers
had an absolute blast paintin…
Embrace the Magic of the Seas
us on Friday, December 1, 202
to 8 PM at Shenandoah Park fo
185
2023 American Canyon PD Dashboard
January 1, 2023 – December 31, 2023
186
2023 American Canyon PD Dashboard | 1 of 15
Included in this Report
American Canyon Police Department amcanpd
187
2023 American Canyon PD Dashboard | 2 of 15
Cross-Network Profiles
Review your aggregate profile and page metrics from the reporting period.
Profile Reporting Period 1 1 All Twitter Post Types
Analytics Overview
Reporting Period
Jan 1, 2023 – Dec 31, 2023
11,901
12.1%
1,280
14.9%
351
8.3%
1,769,387
21.4%
212,930
7.7%
12%
11.3%
38,816
32.5%
Compare to
Jan 1, 2022 – Dec 31, 2022
10,613 1,114 324 1,457,226 197,704 13.6% 57,468
amcanpd 1,263 221 132 133,938 8,763 6.5% 8,204
American Canyon
Police Department
10,638 1,059 219 1,635,449 204,167 12.5% 30,612
Profile Audience
Net
Audience
Growth
Published
Posts Impressions Engagements
Engagement
Rate (per
Impression)
Video
Views
Analytics by Platform
Facebook
Total Facebook Followers: 10,462
This is an increase by 861 followers from January, with an annual growth of 8.97%. 188
2023 American Canyon PD Dashboard | 3 of 15
Facebook Impressions
Review how your content was seen by the Facebook community during the reporting period.
Profile Reporting Period American Canyon Police Department Tripepi Smith is pulling the follower count natively from Facebook until Facebook releases the new pages experience API updates to Sprout Social. You may witness some discrepancy in the FB audience metrics reported by Sprout Social until this change occurs.
Organic and Paid Impressions, by Month
Impression Metrics Organic Paid Totals % Change
Impressions 1,609,043 20.7% 0 0% 1,635,449 20.7%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 50K
100K
150K
200K
250K
300K
Impressions
189
2023 American Canyon PD Dashboard | 4 of 15
Facebook Engagement
See how people are engaging with your posts during the reporting period.
Profile Reporting Period American Canyon Police Department Organic and Paid Reactions, Comments, Shares, Post Link Clicks, Other Post Clicks, by Month Engagement Metrics Totals % Change
Total Engagements 204,167 6.2%
Reactions 34,025 29.2%
Comments 6,456 15.9%
Shares 1,415 31.7%
Post Link Clicks 1,754 85.8%
Other Post Clicks 160,517 10%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5K
10K
15K
20K
25K
30K
35K
Engagements
190
2023 American Canyon PD Dashboard | 5 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime American Canyon Police Department
Descending by Lifetime Engagements
American Cany…
Sun 5/21/2023 6:06 pm …
Total
Engagements
20,822
Reactions 489
Comments 130
Shares 29
Post Link Clicks 3
Other Post Clicks 20,171
American Cany…
Sun 5/21/2023 6:06 pm …
Total
Engagements
20,614
Reactions 489
Comments 124
Shares 29
Post Link Clicks 2
Other Post Clicks 19,970
American Cany…
Sun 5/21/2023 6:06 pm …
Total
Engagements
20,614
Reactions 489
Comments 124
Shares 29
Post Link Clicks 2
Other Post Clicks 19,970
On Sunday morning May 21, 20
just before 1:30 AM, ACPD rece
a report of shots fired from with
191
2023 American Canyon PD Dashboard | 6 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime American Canyon Police Department
Descending by Lifetime Engagements
American Cany…
Thu 6/15/2023 2:38 pm …
Total
Engagements
10,209
Reactions 1,779
Comments 548
Shares 109
Post Link Clicks 4
Other Post Clicks 7,769
American Cany…
Wed 3/29/2023 6:15 pm…
Total Engagements 9,052
Reactions 618
Comments 114
Shares 21
Post Link Clicks 2
Other Post Clicks 8,297
American Cany…
Wed 12/20/2023 6:09 p…
Total Engagements 9,017
Reactions 370
Comments 61
Shares 19
Post Link Clicks —
Other Post Clicks 8,567
ACPD NEWS ALERT This
morning just before 1:00 A.M.
our officers were asked to b…
Early in the morning on Wedne
March 29, 2023, American Can
Police, with the assistance of N
As we come into
more rain in the next few week
we’d like to remind you that wi
192
2023 American Canyon PD Dashboard | 7 of 15
Facebook Top Posts
Review your top posts published during the selected time period, based on the post’s lifetime performance.
Post Lifetime American Canyon Police Department
Descending by Lifetime Engagements
American Cany…
Wed 3/29/2023 6:15 pm…
Total Engagements 8,782
Reactions 609
Comments 106
Shares 21
Post Link Clicks 2
Other Post Clicks 8,044
American Cany…
Wed 3/29/2023 6:15 pm…
Total Engagements 8,782
Reactions 609
Comments 106
Shares 21
Post Link Clicks 2
Other Post Clicks 8,044
American Cany…
Mon 7/31/2023 7:03 pm …
Total Engagements 7,247
Reactions 351
Comments 131
Shares 29
Post Link Clicks —
Other Post Clicks 6,736
Traffic Alert There is a 6
car traffic collision on Highway
29 just south of American…
193
2023 American Canyon PD Dashboard | 8 of 15
Facebook Top Posts
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Post Lifetime American Canyon Police Department
Descending by Lifetime Engagements
American Cany…
Wed 3/22/2023 5:26 pm…
Total Engagements 6,912
Reactions 1,072
Comments 277
Shares 29
Post Link Clicks 1
Other Post Clicks 5,533
American Cany…
Sat 1/14/2023 9:45 am …
Total Engagements 6,524
Reactions 486
Comments 106
Shares 100
Post Link Clicks —
Other Post Clicks 5,832
American Cany…
Tue 4/4/2023 6:46 pm PDT
Total Engagements 6,388
Reactions 842
Comments 175
Shares 49
Post Link Clicks 5
Other Post Clicks 5,317
On Tuesday 03/21/23 shortly af
1:00 P.M., a female, later identi
as 21-year-old Melia Hughes fro
ROADWAY IS NOW OPEN
NB HWY 29 at Napa Junction is
closed due to flooding Use…
Today on 4/4/23, at approximat
8:37 a.m., a Walmart Loss
Prevention Officer called Ameri
194
2023 American Canyon PD Dashboard | 9 of 15
Instagram Audience Growth
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Profile Reporting Period amcanpd
Instagram
Net Follower Growth, by Month
Audience Metrics Totals % Change
Net Follower Growth 221 18.1%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-20
0 20
40 60
80 Net Follower Growth
195
2023 American Canyon PD Dashboard | 10 of 15
Instagram Impressions
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Profile Reporting Period amcanpd
Organic and Paid Impressions, by Month
Impression Metrics Totals % Change
Impressions 133,938 30.6%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5K
10K
15K
20K
25K
30K
35K
Impressions
196
2023 American Canyon PD Dashboard | 11 of 15
Instagram Engagement
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Profile Reporting Period amcanpd
Organic Likes, Comments, Saves, Story Replies, by Month Impression Metrics Totals % Change
Organic Engagements 8,053 51.5%
Organic Likes 7,614 55.9%
Organic Comments 192 3.5%
Organic Saves 220 27.2%
Story Replies 27 52.6%
JAN
2023
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 500
1,000
1,500
2,000
2,500
Organic Engagements
197
2023 American Canyon PD Dashboard | 12 of 15
Instagram Top Posts
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Post Lifetime amcanpd
Descending by Lifetime Engagements
amcanpd
Mon 2/13/2023 1:02 pm …
Total Engagements 212
Likes 112
Comments 2
Shares 86
Saves 12
amcanpd
Sat 1/21/2023 10:00 am…
Total Engagements 196
Likes 191
Comments 4
Shares —
Saves 1
amcanpd
Sun 5/21/2023 6:06 pm …
Total Engagements 186
Likes 166
Comments 8
Shares —
Saves 12
A
On Sunday morning 02/12/23,
American Canyon Police Officer
made a traffic enforcement sto
A
Remember Tazz?! The 1.5 year
Shepherd mix from the Napa
County Animal Shelter and Ado
A
On Sunday morning May 21, 20
just before 1:30 AM, ACPD rece
a report of shots fired from with
198
2023 American Canyon PD Dashboard | 13 of 15
Instagram Top Posts
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Post Lifetime amcanpd
Descending by Lifetime Engagements
amcanpd
Thu 6/8/2023 3:06 pm PDT
Total Engagements 183
Likes 166
Comments 9
Shares —
Saves 8
amcanpd
Thu 7/13/2023 12:13 p…
Total Engagements 177
Likes 127
Comments 2
Shares 42
Saves 6
amcanpd
Mon 3/27/2023 6:11 pm …
Total Engagements 177
Likes 138
Comments 6
Shares 29
Saves 4
A
ACPD Stops Retail Theft
Suspects Driving Into
American Canyon On…
A
ACPD News Alert This
morning, just before 9:30 A.M.
our officers spotted a stolen…
A
On Sunday March 26th, near 4:
P.M. American Canyon Police
Officers made a traffic stop on…
199
2023 American Canyon PD Dashboard | 14 of 15
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Post Lifetime amcanpd
Descending by Lifetime Engagements
amcanpd
Sat 1/14/2023 9:43 am …
Total Engagements 175
Likes 163
Comments 3
Shares —
Saves 9
amcanpd
Mon 11/13/2023 10:10 a…
Total Engagements 170
Likes 163
Comments 4
Shares —
Saves 3
amcanpd
Sat 11/11/2023 9:25 am…
Total Engagements 166
Likes 161
Comments 4
Shares —
Saves 1
A
NB HWY 29 at Napa Junction is
closed due to flooding Use
alternate routes.…
A
If you see our officers around
and notice they are looking a
little fuzzy it’s because they…
A
From all of us at ACPD, we’d
like to wish past and present
service men and women a…
200
2023 American Canyon PD Dashboard | 15 of 15
Instagram Top Posts
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Post Lifetime amcanpd
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amcanpd
Tue 10/31/2023 11:09 p…
Total Engagements 158
Likes 154
Comments 1
Shares —
Saves 3
amcanpd
Wed 3/29/2023 6:15 pm…
Total Engagements 157
Likes 146
Comments 5
Shares —
Saves 6
amcanpd
Thu 10/5/2023 5:57 pm …
Total Engagements 152
Likes 143
Comments 0
Shares 5
Saves 4
A
Happy Halloween from AC
Thank you to everyone who
stopped by to get some tricks a
A
Early in the morning on Wedne
March 29, 2023, American Can
Police, with the assistance of N
A
This week our
American Canyon Police
Officers had the privilege to…
201