Agenda packet — American Canyon City Council, June 4, 2024

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
June 4, 2024
6:30 PM
Tonight's mee$ng is a limited public forum. American Canyon promotes respec/ul and responsible behavior among its mee$ng par$cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina$on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na$onal origin, physical or mental disability or sexual orienta$on/gender iden$fica$on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 862 3299 1024; Passcode: 12345. Phone in to Zoom: 408-638-0968.

Oral comments, during the meeting: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period.

To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri:en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee-ng and are available to the public via the City’s website at www.cityofamericancanyon.org.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting. 4:30 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

Mayor: Leon Garcia
Vice Mayor: David Oro
Councilmembers: Mariam Aboudamous, Mark Joseph, Pierre Washington CITY COUNCIL MEETING AGENDA JUNE 4, 2024
1 CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
4:30 P.M. CLOSED SESSION ITEMS

1. Ma:ers Rela$ng to Public Employment: Public Employee Performance Evalua$ons - Pursuant to Gov. Code Section 54957.

Positions: City Attorney William D. Ross

2. Conference with Legal Counsel - Exis$ng Li$ga$on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c. City of Vallejo v. City of American Canyon et al . (Napa County Superior Court Case No. 23CV000510) [Giovannoni Project]
d. City of Vallejo v. City of American Canyon et al . (Napa County Superior Court Case No. 23CV001600) [Paoli/Watson Lane Annexation]
e. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544) [Measure K]

3. Conference with Legal Counsel – An$cipated Li$ga$on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Two (2) Matters. 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS
CITY COUNCIL MEETING AGENDA JUNE 4, 2024
2 4. Proclamation - PRIDE Month, June 2024

5. Proclamation - Juneteenth Independence Day

6. Presentation - City of Napa Housing Authority Annual Report Recommendation: Receive and File the City of Napa Housing Annual Report.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

7. Minutes of May 21, 2024, Special Meeting
Recommendation: Approve the minutes of the Special Joint City Council/American Canyon Fire Protection District meeting of May 21, 2024.

8. Minutes of May 21, 2024, Regular City Council Meeting Recommendation: Approve the minutes of the Regular City Council mee"ng of May 21, 2023.

9. Report Upon Return from Closed Session from May 21, 2024 Recommendation: Approve the Report Upon Return from Closed Session for the City Council meeting of May 21, 2024.

10. Design Permit Municipal Code Update
Recommendation: Waive final reading, read by "tle only, and adopt an Ordinance amending American Canyon Municipal Code Chapter 19.41 “Design Permits” consistent with State Law and Housing Element Implementation Program C.

11. Permit Technician Services
Recommendation: Adopt a Resolu"on approving Amendment 2 to Agreement 2022-A136 with the BPR Consul"ng Group to extend the contract for Permit Technician Services to the end of Fiscal Year 2024/25 and increase the total contract amount by $117,000 not to exceed $324,500.

12. Calling the Municipal Election and Consolidating the Election with Napa County Recommendation: Adopt a Resolu"on calling and giving no"ce of the Municipal Elec"on to be held in the City of American Canyon on November 5, 2024, and reques"ng the Board of Supervisors of Napa County consolidate the Municipal Election with the Statewide Election.

CITY COUNCIL MEETING AGENDA JUNE 4, 2024
3 13. Appropriations Limit for Fiscal Year 2024-25
Recommendation: Adopt a Resolu"on establishing the Appropria"ons Limit of $24,403,653 for Fiscal Year 2024-25.

PUBLIC HEARINGS

14. Fiscal Year 2024-25 Recommended Budget for Adoption Recommendation: Adopt a Resolu"on to approve the Final Recommended Budget for Fiscal Year 2024-25 and authorize the City Manager to increase the appropria"ons for FY 2024-25 expenditures in an amount not to exceed the amount encumbered for expenses that did not occur prior to the end of FY 2023-24 but are expected to be expended in FY 2024-25 consistent with the original purpose.

BUSINESS

15. Five-Year Capital Improvement Program (Fiscal Years 2024/25 - 2028/29) Recommendation: Adopt a Resolu"on adop"ng the Five-Year Capital Improvement Program for Fiscal Years 2024/25 - 2028/29.

16. Presentation - Fair Housing Napa Valley Annual Report Recommendation: Receive and File Fair Housing Napa Valley Presentation.

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

Council Updates:

NVTA (Garcia/Joseph)
LAFCO (Aboudamous)
CAC (Garcia/Joseph)
TBID (Oro)

FUTURE AGENDA ITEMS

17. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA JUNE 4, 2024
4 CITY OF AMERICAN CANYON

PROCLAMATION
June 2024 - PRIDE Month
WHEREAS, the City of American Canyon recognizes and proclaims the month of June 2024 as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) “PRIDE Month” throughout the City of American Canyon; and WHEREAS, the City of American Canyon observes PRIDE Month with a flag-raising ceremony to honor the history of the LGBTQ liberation movement and to support the rights of all citizens to experience equality and freedom from discrimination; and
WHEREAS, the rainbow flag is widely recognized as a symbol of pride, inclusion, and support for social movements that advocate for LGBTQ people within our community; and WHEREAS, all human beings are born free and equal in dignity and rights. LGBTQ individuals have made immeasurable impacts on the cultural, civic, and economic successes of our country; and WHEREAS, the City of American Canyon is committed to supporting visibility, dignity, and equality for LGBTQ people in our diverse community; and
WHEREAS, while society at large increasingly supports LGBTQ equality, it is essential to acknowledge that the need for education and awareness remains vital to end discrimination and prejudice; and WHEREAS, celebrating PRIDE Month influences awareness and provides support and advocacy for the American Canyon LGBTQ community, and is an opportunity to act and engage in dialog to strengthen alliances, build acceptance, and advance equal rights; and
WHEREAS, the City of American Canyon encourages everyone to participate in the Pride Pop-Up on June 17, 2023, at Community Park II; and
NOW, THEREFORE, BE IT RESOLVED that I, Leon Garcia, Mayor of the City of American Canyon on behalf of the City Council, do hereby proclaim June 2024 as PRIDE Month and that the rainbow flag will be raised for the entire month of June in support of our LGBTQ community to recognize the influential and lasting contributions they continue to make in our vibrant community in which they live, work, and visit.

Dated: June 6, 2024 ____________________________________ Mayor Leon Garcia
5 CITY OF AMERICAN CANYON

PROCLAMATION
Juneteenth Independence Day
WHEREAS, On January 1, 1863, President Lincoln issued the Emancipation Proclamation, declaring that all enslaved people in the rebellious states would be then, thenceforward, forever free; and WHEREAS, President Lincoln believed slavery to be in violation of the principles of the Declaration of Independence and that its abolition represented a “new birth of freedom” for the United States; and WHEREAS, although President Lincoln signed the Emancipation Proclamation freeing slaves in January 1863, it was not until June 19th, 1865, that Union soldiers arrived in Galveston, Texas announcing the end of the Civil War and bearing federal orders proclaiming the end of slavery in the South and the Southwestern United States; and
WHEREAS, Juneteenth, or Juneteenth Independence Day, has a special meaning to African Americans which combines the words of June and Nineteenth, commemorating the traditional observance of the end of the slavery in the United States and is observed annually on June 19th; and WHEREAS, Juneteenth is an important opportunity to honor the principles of the Declaration of Independence and celebrate the achievements and contributions African Americans have made and continue to make in American Canyon and across our Nation; and
WHEREAS, on June 16, 2024, in partnership with the American Canyon Arts Foundation and the City of American Canyon, we will be celebrating Juneteenth at Main Street Park. This is an unforgettable community event that celebrates African American heritage, history, and freedom, through cultural ceremonies and activities that reflect the power of community, family, art, and tradition; and NOW, THEREFORE, BE IT RESOLVED, that I, Leon Garcia, Mayor of the City of American Canyon on behalf of the City Council, do proclaim June 19th, 2024, as Juneteenth Independence Day. In celebration of this day, I encourage the American Canyon community to attend the Juneteenth celebration on June 16th, 2024, at Main Street Park.

Dated: June 4, 2024 ________________________________
Leon Garcia, Mayor
6 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

PRESENTATION
ITEM NUMBER: 6.

TITLE
Presentation - City of Napa Housing Authority Annual Report

RECOMMENDATION
Receive and File the City of Napa Housing Annual Report.

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
The City of American Canyon partners with the City of Napa (HACN) for housing related services.

HACN provides a variety of specialized technical services on housing policies and programs, such as:

Prepares Community Development Block Grant and other grant applications, Serves as the lead agency for the Countywide Con4nuum of Care plan for delivery of Homelessness services and projects
Provides loan servicing for CalHome, HOME, and CDBG homebuyer and rehab loans Annual monitoring of federal, state and local regulatory agreements, Section 8 housing services
Ongoing efforts to increase homeownership opportuni4es including hos4ng homeownership workshops
Implements our local preference policy
Monitors the sale or resale of price restricted homes
Assists with housing preservation strategies, and many other housing programs.

Jonathen Sakamoto, City of Napa Affordable Housing Representa4ve, will present the 2023 – 2024 Annual Report on housing services ac4vi4es for the City of American Canyon. The annual report is included as Attachment 1. The presentation is included as Attachment 2.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
7 Affordable Housing Services provided by the City of Napa are accounted in the Fiscal Year 2023-24 annual budget.

ATTACHMENTS:

1. City of American Canyon Annual Report 2023-24

2. American Canyon - Housing Services Presentation 2023-24 8 Housing Authority: 1115 Seminary Street, Napa CA 94559  Mailing Address: P.O. Box 660, Napa CA 94559  (707) 257-9543 phone (707) 257-9239 fax  TTY: 711 (Telecommunication Relay Service  www.cityofnapa.org/housing Housing Authority
May 30, 2024
Jason Holley, City Manager
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: 2023 - 2024 Housing Services Agreement Annual Report Dear Jason:

Attached please find the annual summary report of services provided under the Housing Services Agreement for the contract period July 1, 2023 through June 30, 2024.

To date during the contract period, the Housing Authority has provided regulatory agreement monitoring on for-sale and rental affordable housing units. The Housing Authority provided rental assistance to 138 very-low income American Canyon households funded through our Section 8 Housing Choice Voucher Program. Twelve percent of all vouchers issued are being used in the city of American Canyon. Sixteen of the 138 households received rental assistance from the Family Unification Program and six households received rental assistance from Non-Elderly Disabled Program. Seven households participate in the Family Self Sufficiency Program to receive services, education, and job training to help them to become more fully employed and independent.

In addition, the Housing staff provided outreach and marketing for the City’s HOME Program homeowner rehabilitation program. They received and processed applications, determined program eligibility, performed housing inspections, work write-ups, project management, and prepared loan documents. Four homeowner rehabilitation projects have been completed this fiscal year. Eight applications have been approved in this reporting period with five projects currently in the bid process. It is anticipated that all projects will be completed, and all grant funds fully expended by the grant expiration date.

Housing staff maintained accurate financial accounting records for the CDBG, HOME, BEGIN, and CalHome Program grants and submitted reports to the City's Finance staff. 9 All required quarterly and annual reporting was submitted to HCD on behalf of the City in accordance with the requirements of each grant program.

In the area of affordable housing, Housing staff has provided support in reviewing potential affordable housing regulatory agreement and marketing plans for Lemos Pointe and Napa Cove. Additionally, Housing staff processed subordination/refinance requests from below market rate homeowners who refinanced their first mortgage loans.

Additionally, Housing Staff processed BMR, BEGIN, and CDBG payoff demands.

We look forward to working with you and your staff in the coming year. If you have any questions or concerns, please feel free to contact me at 257-9547 or Jonathen Sakamoto at 257-9254.

Sincerely,
Stephanie Gaul
Stephanie Gaul
Housing Manager
10 HOUSING AUTHORITY'S

ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2020 - JUNE 30, 2021

CITY OF AMERICAN CANYON

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
A. COUNTYWIDE ACTIVITIES

1. Section 8 Housing Services
HUD funded very low income rental housing assistance
program administer Countywide – 84% City of Napa,
12% American Canyon, & 5% elsewhere in County
The Housing Authority of the City of Napa administers a $15 million Section 8 Housing Choice Voucher program providing 1170 rental assistance vouchers throughout the County of Napa. There are currently 138 households receiving rental assistance in the City of American Canyon with another 38 households on the Wait List.

Seven of the 138 American Canyon Voucher holders are
participating in the Family Self Sufficiency Program (FSS). The FSS Program is a program of the Housing Authority that helps Section 8 Rental Assistance Program participants receive services, education, and job training to be able to take care of their families.

Participants may receive referrals, help with goal-planning, and money for savings to help them become fully employed and independent.

There are currently 16 households in American Canyon that are receiving rental assistance through the Family Unification Program (FUPS). HACN works in collaboration with the Napa County Child Welfare Services to assist families whose lack of housing places their children outside the home or delays the return of the children to the home. This program also provides transitional housing for the older teens coming out of foster care to secure appropriate and safe housing.

There are currently 6 American Canyon households that receive assistance under our Non-Elderly Disabled Persons Voucher Program (NEDS). These special vouchers provide rental
assistance to non-elderly persons with disabilities and can be used to rent any market rate unit within Napa County.

Page 1 of 4 ends

HOUSING AUTHORITY'S

ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2020 - JUNE 30, 2021

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
Each household receiving rental assistance vouchers meets annually with a Housing Technician to re-certify income eligibility and to review program guidelines and regulations. Each housing unit assisted undergoes an annual or biennial Housing Quality Standards inspection by the Housing Inspector.

Section 8 - cont'd
Valley View Senior Homes includes 41 Section 8 vouchers including 34 project-based vouchers. Of these, 17 are VASH vouchers for chronically homeless veterans. The waitlist was opened last May and there are now 80 applicants on the waitlist.

The Housing Authority was awarded 52 Emergency Housing
Vouchers under the American Rescue Act. These vouchers can be used county wide and will be available to assist those who are currently homeless or at risk of becoming homeless or those fleeing domestic violence, sexual assault, or human trafficking. The Housing Authority worked with the County and other local housing agencies to issue these vouchers. There are currently 52 households using the Emergency Housing Vouchers there are 2 households in American Canyon utilizing the program.

2. Continuum of Care
Act as lead agency for the Countywide Continuum of
Care plan for delivery of Homelessness services and
projects.

Attended monthly Continuum of Care Committee meetings to represent the City of American Canyon to secure funding from the Federal Department of Housing and Urban Development for the purposes of supporting homeless services and housing programs.

This past year HUD renewed all current Continue of Care Grants in the total amount of $886,310 to assist the homeless population with case management and rental assistance.

B. BASE HOUSING SERVICES

1. Regulatory Agreement Monitoring Provide required annual monitoring of regulatory agreement units.

Mailed out annual owner occupancy certifications to homeowners in the Heritage Park, Chesapeake Homes, and Vineyard Crossing subdivisions. Verified fire insurance coverage and property taxes were paid on each property.

Page 2 of 4 ends

HOUSING AUTHORITY'S

ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2020 - JUNE 30, 2021

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
Provided annual monitoring on the City's Affordable Housing Agreements on Vineyard Crossing, Canyon Ridge Apartments, Village at Vintage Ranch, and Valley View Apartments. Reviewed tenant income certifications and compliance to affordable housing requirements and local housing preference policy.

Provided technical assistance with lease up and management of the regulated below market rate rental units.

2. Review development projects Technical assistance reviewing residential development plans to maximize affordable housing units.

Housing Manager and staff were available to provide technical assistance. When requested, Housing Manager and/or staff have attended City Council meetings to provide technical assistance.

3. Loan Servicing Provide loan servicing for CalHome, HOME, and CDBG homebuyer and rehab loans.

Annual owner occupancy certification monitoring was conducted on all down payment assistance and rehabilitation loans. Verified insurance coverage and property taxes and/or HCD fees were paid.

Reviewed and processed subordination requests from below market rate homeowners who were attempting to refinanced their first mortgage loans. Processed BMR, BEGIN, and CDBG Payoff Demands.

4. Affordable Housing Regulatory
Agreements
Review affordable housing agreements and make
recommendations
Housing staff has provided support in reviewing potential affordable housing regulatory agreement and marketing plans for Lemos Pointe and Napa Cove

5. Annual Meeting with Staff and Council Report on year's activities Housing staff has reported and discussed various housing topics and issues with the City staff throughout the year.

Page 3 of 4 ends

HOUSING AUTHORITY'S

ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2020 - JUNE 30, 2021

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
C. ADDITIONAL HOUSING SERVICES

1. Additional Services HOME Grant - Homeowner Repair and Down Payment Assistance Programs
Housing staff received and processed applications, determined program eligibility, performed inspections, work write up, project management, and prepared loan documents. Under the current grant five households have been assisted and there are eight approved applicants that will begin construction in the next fiscal year.

Additional Services-cont'd HOME, CalHome, and CDBG Grant applications Additionally, Housing staff maintained accurate financial accounting records for the CDBG, HOME, BEGIN, and CalHome Program grants and submitted reports to the City's Finance staff for review. All required quarterly and/or annual reporting was submitted to HCD on behalf of the City consistent with the requirements of each grant program.

Page 4 of 4 ends

HOUSING AUTHORITY REPORT ON

HOUSING SERVICES ACTIVITIES
2023-2024
15  The City of American Canyon annually contracts with the Housing Authority to provide a variety of housing
services.
 Housing Authority’s work program is designed to
provide:
◦ Countywide Activities: rental assistance and homeless services and projects.
◦ Base Housing Services: regulatory agreement monitoring, review development projects, loan servicing, & affordable housing regulatory agreements.
◦ Additional Housing Services: housing development financial analysis and other services mutually agreed upon.
16  Countywide Activities:
 Section 8 Housing Services
◦ Housing Authority administers $15 million Section
8 Housing Choice Voucher program
◦ 1170 rental assistance vouchers county wide
 138 American Canyon households receiving rental
assistance a 5% increase from 2022-2023
 12% all vouchers issued are being used in American
Canyon
 Includes 34 project-based vouchers for Valley View
Senior Apts. Of these 17 are VASH vouchers for
chronically homeless veterans.
17  Section 8 Housing Services-cont’d
◦ 7 of the 138 American Canyon Voucher holders
participate in the Family Self Sufficiency Program.
 Participants receive services & counseling to become
fully employed and independent.
◦ 6 American Canyon households received NEDS
vouchers.
◦ 16 American Canyon households received FUP
vouchers.
18  Homelessness Services & Projects:
◦ Continuum of Care
 HACN represents the City at monthly committee
meetings
 Through a competitive application HUD renewed all
Continuum of Care grants this past year. Napa
County’s share is $886,310
 Funds are used to assist homeless population with
case management and rental assistance
19  Base Housing Services:
◦ Regulatory Agreement Monitoring:
 Annual for-sale affordable housing monitoring:
 Verify owner occupancy, insurance coverage, & property taxes are current.
 Annual rental project monitoring :
 Compliance review of City’s Affordable Housing
Agreements.
 Tenant income certifications & affordable unit count.  Compliance with Local Housing Preference Policy.
 Provided technical assistance with the lease-up of the Village at Vintage Ranch affordable units.
20  Base Housing Services:
◦ Loan Servicing:
 Conducted annual owner occupancy monitoring
of all first-time homebuyer and rehabilitation
loans.
 Verified homeowner insurance coverage and
property taxes and/or HCD title fees are paid
current.
 Responded to loan payoff and refinance and
subordination requests.
21  Additional Housing Services
◦ 2019 HOME grant for $1million was awarded to
continue the down payment assistance and
homeowner repair program.
◦ Maintained grant financial records for the HOME,
CDBG, CalHome, and BEGIN grants. Submitted
required quarterly & annual grant reporting to HCD.
22 CITY OF AMERICAN CANYON

SPECIAL JOINT CITY COUNCIL/FIRE PROTECTION DISTRICT MEETING

ACTION MINUTES
May 21, 2024
4:30 P.M. OPEN SESSION - SPECIAL MEETING
The City Council meeting was called to order at 4:35 p.m.

ROLL CALL

Present: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Joseph, Councilmember Pierre Washington

Absent: None
Excused: Councilmember Mariam Aboudamous

PUBLIC COMMENT
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.

FIRE DISTRICT BUSINESS
There were no Fire District items.

CITY BUSINESS

1. Review appointment of David Garcia-Arreola to the Parks and Community Services Commission.

City Manager Jason Holley summarized the appointment of Parks and Community Services Commissioner David Garcia-Arreola. Although notified, Commissioner Garcia-Arreola was not present. Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comment period was closed.

Action: Motion to adopt Minute Order 2024- revising the Parks and Community Services Commission term of David Garcia-Arreola to end today, May 21, 2024, made by Vice Mayor David Oro, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.

Ayes: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Joseph, Councilmember Pierre Washington
Nays: None
Excused: Councilmember Mariam Aboudamous
23 ADJOURNMENT
The meeting was adjourned to Closed Session at 4:40 p.m.

CLOSED SESSION ITEMS

2. Matters Relating to Public Employment: Public Employee Performance Evaluations - Pursuant to Gov. Code Section 54957.

Positions: City Manager Jason, City Attorney William D. Ross, Fire Chief Geoff Belyea, Fire District Council William D. Ross
The Closed Session concluded at 5:25 p.m. with no reportable action.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
24 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
May 21, 2024
5:30 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The City Council meeting was called to order at 5:38 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia

Absent: None
Excused: Councilmember Mariam Aboudamous

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
The City Council meeting was called to order at 6:35 p.m. 5:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000510) [Giovannoni Project]
d) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV001600) [Paoli/Watson Lane Annexation]
e) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544)[Measure K]
25 2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Two (2) Matters.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia

Absent: None
Excused: Councilmember Mariam Aboudamous

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. Proclamation - May 27, 2024, as Memorial Day
Mayor Garcia announced the proclamation. It was received by American Canyon Troop Support members Hugh Marquez and Beth Marcus.

4. "Kids Commerce" Business License Fee Waiver
Council received a Kids Commerce presentation from American Canyon Chamber of Commerce President Valerie Zizak-Morais. Kid's Commerce graduates received a certificate and their City of American Canyon business license.

Action: Motion to adopt Adopted Minute Order 2024-xx waiving Business License Fees for youth participants in the 2024 American Canyon Chamber of Commerce's "Kid's Commerce" program. made by Councilmember Mark Joseph, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous
26 5. Introduction of American Canyon Police Explorers
Police Chief Rick Greenberg introduced the American Canyon Police Explorers and pinned their badges. The new explorers are Julian, Andrew, Issak and Ryan (last names withheld.

6. Proclamation Proclaiming Public Works Week
Mayor Garcia announced the Public Works Week proclamation. It was received by Public Works Director Erica Ahman Smithies and public works staff.

7. Proclamation - May 2024 as Bike Month
Mayor Garcia announced the Bike Month proclamation. It was received by Julie Salvador of American Canyon Bike Shop.

8. Presentation - Vine Trail Update
Council received a Vine Trail Update presentation from Executive Director Shawn Casey-White, Napa Valley Vine Trail.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Garcia called for public comments. Written comments: none. Oral comments: Hugh Marquez was called to speak. The public comments period was closed.

AGENDA CHANGES

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Councilmember Mark Joseph, seconded by Vice Mayor David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous

9. Minutes of April May 7, 2024
Action: Approved the minutes of the Regular City Council meeting of May 7, 2024.

10. Report Upon Return from Closed Session
Action: Approved the Report Upon Return from Closed Session for the Regular City Council meeting of May 7, 2024.

11. Projects Funded by SB1/Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2024-25
27 Action: Adopted Resolution 2024-37 of the City Council of the City of American Canyon approving a list of projects for Fiscal Year 2024-25 funded by SB1: The Road Repair and Accountability Act of 2017.

12. Annual Communications Services Agreement
Action: Adopted Resolution 2024-38 of the City Council of the City of American Canyon authorizing the City Manager to execute Amendment No. 1 (Agreement 2024-70) to Agreement No. 2023-77 with Tripepi Smith, increasing the contract amount by $25,000 for a total not to exceed amount of $182,000 and enter into an agreement for Fiscal Year 2024/25 Strategic Communication, Graphic Design, and Marketing Support Services with Tripepi Smith, not to exceed $209,000, contingent on Budget adoption for FY2024/25.

13. 2023 Annual Napa Airport Corporate Center Development Agreement Review Action: Adopted Resolution 2024-39 of the City Council of the City of American Canyon, finding that G3 Kelly Devlin LLC demonstrated "Good Faith Efforts" to comply with the Napa Airport Corporate Center Development Agreement obligations during Calendar Year 2023 (PL24-0008).

14. Notice of Completion for the Andrew Road Emergency Sewer Repair Project (WW24-0100) Action: Adopted Resolution 2024-40 increasing the Project Budget, accepting the contracted work as complete, and authorizing the Public Works Director to file a Notice of Completion (Agreement 2024-06-R in conjunction with the Andrew Road Emergency Sewer Repair Project (WW24-0100).

15. Citywide Grazing Contract Award
Action: Adopted Resolution 2024-41 of the City Council of the City of American Canyon authorizing the City Manager to enter into an agreement (Agreement 2024-71) with Napa Pasture Protein, for citywide grazing for an amount not to exceed $118,000.

16. Napa County Animal and Licensing Services Agreement Action: Adopted Resolution 2024-42 of the City Council of the City of American Canyon, authorizing the City Manager to sign Amendment 8 (Agreement 2024-72), Napa County Agreement No. 170919B with the Napa County Sheriff's Office for animal and licensing services for the period of July 1, 2024, through June 30, 2027.

17. Watson Ranch Lot 8 (Adjusted Parcel B) Final Map
Action: Adopted Resolution 2024-43 of the City Council of the City of American Canyon approving the Watson Ranch Lot 8 (Adjusted Parcel B) Final Map to subdivide the properties (Assessor's Parcel Numbers 059-430-037 and 059-430-012) to create 25 lots and three parcels. 28 PUBLIC HEARINGS

18. Design Permit Ordinance Update
Council received an ordinance amending American Canyon Municipal Code Chapter 19.41 "Design Permits" consistent with State Law and Housing Element Implementation Program C staff report and presentation from Community Development Director Brent Cooper. Mayor Garcia opened the public hearing and called for public comments. Written comments: none. Oral comments: none. Oral comments: none. Public comments and the public hearing were closed.

Action: Motion to Waive first reading, read by title only, and consider an Ordinance of the City Council of the City of American Canyon amending American Canyon Municipal Code Chapter 19.41 "Design Permits" consistent with State Law and Housing Element Implementation Program C. made by Councilmember Pierre Washington, seconded by Vice Mayor David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous

19. Public Hearing for Citywide LLAD Fiscal Year 2024/25 Council received a Citywide LLAD Fiscal Year 2024/25 staff report and presentation from Public Works Director Erica Ahman Smithies with Rick Clark, Harris & Associates, available for questions.

Mayor Garcia opened the public hearing and called for public comments. Written comments:
none. Oral comments: none. Public comments and the public hearing were closed.

Action: Motion to adopt Resolution 2024-44 of the City Council of the City of American Canyon approving the Fiscal Year 2024/25 Annual Engineer's Report for the American Canyon Landscaping and Lighting Assessment District, approving the budgets within the Engineer's Report, confirming the assessment diagram and the annual assessment amounts, and authorizing the levy and collection of annual assessment for Fiscal Year 2024/25. made by Vice Mayor David Oro, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous
29 BUSINESS

20. American Canyon Wetlands Restoration Plan
Council received an American Canyon Wetlands Restoration Plan staff report and presentation from ESA consultants Katie Dudney and Michelle Orr. Mayor Garcia called for public comments.

Written comments: none. Oral comments: Jenelle Sellick was called to speak. The public comments period was closed.

Action: Motion to adopt Resolution 2024-45 of the City Council of the City of American Canyon approving the American Canyon Wetlands Restoration Plan. made by Councilmember Mark Joseph, seconded by Councilmember Pierre Washington, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous

21. Corporation Yard Relocation
Council received a Corporation Yard Relocation staff report from Public Works Director Erica Ahman Smithies with Public Works Superintendent Brian Materne available for questions. Mayor Garcia called for public comments. Written comments: none. Oral comments: Jenelle Sellick was called to speak. The public comments period was closed.

Action: Motion to adopt Resolution 2024-46 increasing the Project Budget for the Corporation Yard Relocation and Facility Upgrade Project (CF23-0300) from $700,000 to $1,780,000. made by Vice Mayor David Oro, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous

22. Fiscal Year 2024-25 Proposed Budget
Council received a Fiscal Year 2024-25 Proposed Budget staff report and presentation from Finance Director Juan Gomez. Mayor Garcia called for public comments. Written comments:
none. Oral comments: Beth Marcus was called to speak. The public comments period was closed. 30 MANAGEMENT AND STAFF ORAL REPORTS
Council received oral updates from Parks & Recreation Director Alexandra Ikeda and City Manager Jason Holley.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
Council members commented on items of interest.

FUTURE AGENDA ITEMS
Future agenda items were reviewed.

ADJOURNMENT
The meeting was adjourned at 9:50 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
31 32
William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
May 23, 2024

VIA E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of May 21, 2024 Dear Mayor Garcia and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of May 21, 2024, consistent with Government Code Section 54957.1.

At 5:33 p.m. Mayor Garcia convened the Council in Open Session to determine if there were any public comments on the matters agendized for Closed Session, and after concluding that there were none, adjourned to Closed Session at 5:34 p.m. after establishing a quorum with Councilmember Aboudamous being absent.

There were two matters agendized for City Closed Session consideration:

1. Conference with Legal Counsel – Existing Litigation
Authorized Pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al.
(Sacramento Superior Court Case No. 34-2022-00327471);
b. City of American Canyon v. Leon Dale Schmidt, (Napa
County Superior Court Case No. 22CV001041 and
23PR00161);
33 The Honorable Leon Garcia, Mayor
and Members of the City Council
May 23, 2024

Page 2 ends

c. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV000510) [Giovannoni
Project];
d. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23CV001600)
[Paoli/Watson Lane Annexation].
e. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544) [Measure
K].

2. Conference with Legal Counsel – Anticipated Litigation Authorized Pursuant to Government Code Section 54956.9(d)(2) Two (2) Matters.

With respect to Closed Session Agenda Item No. 1.a., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.b., there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.c. there was reportable action indicating that the trial or hearing on the merits is still scheduled for May 28, 2024 in Department 31 of the Sacramento Superior Court and that the Reply Brief of the City of Vallejo (“Vallejo”) had been filed and served on May 16, 2024 and furnished to Council Members. Except as indicated, there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.e., there was reportable action indicating that Napa County Superior Court had entered an Order of Transfer of the matter to Marin County Superior Court on May 16, 2024 and that notice of receipt by the Marin County Superior Court is awaited. Except as indicated, there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).
34 The Honorable Leon Garcia, Mayor
and Members of the City Council
May 23, 2024

Page 3 ends

With respect to the Closed Session Agenda Item No. 2, it was indicated that all documents with respect to Lan Thi Tran Nguyen for the transfer of $20,000 from the affordable housing fund, had been received and that the transfer to initiate the process would be accomplished within five (5) to seven (7) days. Except as indicated, there was no other reportable action under the provisions of Government Code Section 54956.9(d)(2).

Except as indicated, there was no other reportable action under the common law attorneyclient privilege and that provided by Government Code Section 54956.9(d)(2).

Your Council concluded the Closed Session at 6:21 p.m.

In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
Cherri Walton, Deputy City Clerk
35 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 10.

TITLE
Design Permit Municipal Code Update

RECOMMENDATION
Waive final reading, read by ,tle only, and adopt an Ordinance amending American Canyon Municipal Code Chapter 19.41 “Design Permits” consistent with State Law and Housing Element Implementation Program C.

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
On May 21, 2024, the City Council approved the first reading of an Ordinance approving Municipal C o d e Chapter 19.41 “Design Permits” consistent with State Law and Housing Element Implementation Program C.

The municipal code update addresses an issue iden,fied in the Housing Element where it was pointed out that certain Design Permit review criteria could be interpreted to authorize subjec,vity in project review process. Subjec,vity could lead to decisions that make housing more costly and/or have its basis in discriminatory behavior.

The Design Permit changes will eliminate subjec,ve criteria and focus on documen,ng decisions that fulfill adopted code and policies. In addi,on, the municipal code update removes duplica,on with the Minor and Major Modification process in Chapter 19.45.

If the final reading is approved, the Ordinance will become effec,ve 30 days later on July 5, 2024. A copy of the Ordinance is included as Attachment 1.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The City is required to Municipal Code updates to reduce constraints to housing produc,on. 36 Comple,on of these municipal code amendments will enable the City to remain consistent with State Housing Laws which are increasingly ,ed to infrastructure and housing-related grant programs.

ENVIRONMENTAL REVIEW
The Housing Element Municipal Code Updates are exempt from environmental review under CEQA because the amendments are consistent with State law that preempt any inconsistent local ordinance. Thus, the City’s ac,on is not crea,ng a new land use regula,on and it can be seen with certainty that no environmental impacts will result from the City’s ac,on. Consequently, the ac,on is exempt in accordance with CEQA Sec,on 21084(a) and both Sec,on 15002(i)(1) – lack of Local Jurisdic,onal Discre,on – and Sec,on 15061(b)(3) – General Rule of Exemp,on – of the CEQA Guidelines.

ATTACHMENTS:

1. Ordinance Design Permit Update Final Reading
37 ORDINANCE NO. 2024-XX
AN ORDINANCE AMENDING AMERICAN CANYON MUNICIPAL CODE CHAPTER 19.41 “DESIGN PERMITS” CONSISTENT WITH STATE LAW AND HOUSING ELEMENT IMPLEMENTATION

PROGRAM C
WHEREAS, on January 31, 2023, the City Council approved the 6th Cycle Housing Element (Housing Element); and;
WHEREAS, on June 30, 2023, the State of California Department of Housing and Community Development (HCD) certified the Housing Element; and
WHEREAS, the Housing Element includes approximately 70 programs to identify and reduce constraints to housing production; and
WHEREAS, Housing Element Implementation Program C requires certain Municipal Code updates to reduce constraints to housing production, including revising Chapter 19.41 (Design Permits) to eliminate subjectivity in review and approval of housing developments protected by the Housing accountability Act under Government Code Section 65589.5; and
WHEREAS, on April 25, 2024, the City of American Canyon Planning Commission conducted a duly noticed public hearing on the on the subject ordinance and recommends City Council approval; and WHEREAS, on May 21, 2024, the City Council of the City of American Canyon conducted a duly-noticed public hearing on the subject application, at which time all those in attendance were given the opportunity to speak on this proposal and to submit comments.

NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of American Canyon, having considered all the evidence, including any submitted by member of the public, hereby adopts Municipal Code amendments as follows:

SECTION 1: Revise Chapter 19.41 (Design Permits) in compliance with Government Code Section 65589.5 and Housing Element Implementation Program C as follows:

Chapter 19.41 DESIGN PERMITS

19.41.010 Purpose.

The purpose of this chapter is to:

Ensure excellence in site planning and architectural design, consistent with the general plan, and applicable local, regional, and state development policies, and municipal code standards. (Ord. 2001-02 § 1, 2001.)

19.41.020 Applicability.

Design permit approval by the community development director, planning commission, or city council is required for the following:
(A) New structures, except single-family detached dwellings and their attendant accessory structures constructed on a parcel of land. However, when a builder constructs three or more single-family dwellings 38 in a single subdivision in one year, or on a single block in one year if the lots are not located within a subdivision, the dwelling units shall be subject to approval of a design permit. (B) Proposed outdoor land use(s).
(C) Alterations of land in commercial or industrial districts, and/or of sites of more than one acre in residential districts that have no prior documented approvals. (Ord. 2001-02 § 1, 2001; Ord. 2009-10 § 3, 2009.)

19.41.030 Design permit approval.

Except as provided in this chapter, no building or structure may be erected, and no proposed outdoor land use may permitted until a design permit application has been approved by the community development director, planning commission, or city council as required below. Such review and approval may take place concurrently with the review of any other required approvals. (A) Community Development Department Director Approvals. The community development director may approve the following design permit applications. No public hearing shall be required unless the design permit is being processed concurrently with other applications for which a hearing is required. In this case, the design permit shall be considered at the same public hearing. (1) Two-family dwellings and appurtenant accessory structures. (2) Multifamily projects containing fewer than five units. (3) Commercial structures containing less than five thousand square feet total, industrial structures containing less than twenty thousand square feet total. (4) Proposed outdoor land use(s).
(B) Planning Commission Approvals. The planning commission may approve the following design permit applications following a public hearing pursuant to the procedures set forth in Chapter 19.40:
(1) Multifamily dwelling projects containing five or more units. (2) The construction in one year by a single builder of three or more single-family dwellings in a single subdivision, or on a single block if the lots are not located within a subdivision, except such construction in the PC zone district.
(3) Commercial structures containing five thousand total square feet or more and industrial structures containing twenty thousand square feet or more.
(4) Sign programs requiring commission approval, pursuant to Chapter 19.23. (5) Small-cell antenna facilities that do not comply with standards described in Chapter 19.53. (6) Design permit applications referred to the commission by the director because of unique circumstances, potential public controversy, or a need for policy direction. (C) City Council Approvals. The City Council may approve a design permit following a recommendation by the Planning Commission when the California Environmental Quality Act (CEQA) environmental review requires a statement of overriding considerations pursuant to Section 19.01.060(C). (Ord. 2001-02 § 1, 2001; Ord. 2009-10 § 3, 2009; Ord. 2018-05 § 7, 2018.) 39 19.41.040 Scope of design permit review.

The following areas of design shall be considered in reviewing design permits:
(A) Site Planning.
(1) Setbacks, site coverage, building heights, and outdoor use areas, (2) Parking, and vehicular and pedestrian circulation,
(3) Preservation of natural site amenities,
(4) Required landscaping, outdoor lighting, and outdoor furniture, (5) Usability of required public and private open spaces. (B) Structural Design.
(1) Compliance with required scale, mass, bulk, and proportions, (2) Compliance with required building materials and detailing for all structures, (3) Screening of utility, mechanical facilities, and outdoor storage, (4) Compliance with required fence and wall design,
(5) Compliance with required architectural elements that contribute to visual interest and variety, including variation to wall planes, multiple roof lines and defined entries. (Ord. 2001-02 § 1, 2001.)

19.41.050 Required findings.

Approval of a design permit application may be granted by the appropriate decision-making authority only if all the following findings are made:
(A) The project complies with all applicable provisions of this title and any applicable approvals granted for the project by any decision-making authority.
(B) The project and its design complies with any applicable design guidelines. (C) The project and its design complies with all applicable general plan policies, and applicable local, regional, and state development policies, and municipal code standards. (D) The project complies with applicable policies of the Napa County Airport land use compatibility plan. (E) The proposed design provides for adequate and safe on-site vehicular and pedestrian circulation. (Ord. 2001-02 § 1, 2001; Ord. 2010-03 § 3, 2010.)

19.41.060 Expiration of approval.
(A) If the project for which a design permit has been approved pursuant to this chapter has not been inaugurated within two years of the granting of the design permit, the approval shall become null and void and of no effect. This provision shall not apply to applications approved in conjunction with another discretionary permit. In such cases, the expiration period shall coincide with that of the associated period. (B) An extension of time may be granted by the community development director upon the written request by a responsible party before the expiration of the two-year period, provided that:
(1) There have been no changes in the approved plans; and 40 (2) There has been no change of circumstances which would prevent any of the required findings of approval from being made.
(Ord. 2001-02 § 1, 2001.)
SECTION 1: CALIFORNIA ENVIRONMENTAL QUALITY ACT The proposed policy amendments are not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. In addition, the policy amendments are not a project under CEQA Regulation Section 15061(b)(3) because it has no potential for causing a significant effect on the environment.

SECTION 2. EFFECTIVE DATE. This ordinance shall become effective effect 30 days after its final passage pursuant to Government Code Section 36937.

SECTION 3. SEVERABILITY. If any section, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and adopted this Ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

SECTION 4. CUSTODIAN OF RECORDS. The documents and materials that constitute the record of proceedings on which this Ordinance is based are located at the City Clerk’s office located at 4831 Broadway, Suite 201, American Canyon, CA 94503. The custodian of these records is the City Clerk.

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 21st day of May, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

The foregoing Ordinance was adopted at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 4
th day of June, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Leon Garcia, Mayor
41 ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 42 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 11.

TITLE
Permit Technician Services

RECOMMENDATION
Adopt a Resolu'on approving Amendment 2 to Agreement 2022-A136 with the BPR Consul'ng Group to extend the contract for Permit Technician Services to the end of Fiscal Year 2024/25 and increase the total contract amount by $117,000 not to exceed $324,500.

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
Due to the significant increase in building permit workload that accelerated in 2022, BPR Consul'ng Group began to provide contract Permit Technician services to augment our Full-Time Permit Technician. The contract is funded from building permit fees on an hourly basis.

Stacy Barker, BPR employee, provides a very responsible and accurate level of service for the City.

As a backup and augment to our full-'me staff, working an equivalent of 0.7 Full Time Equivalent (FTE), Ms. Barker is able to provide our community with seamless Permit Technician services. For this reason, staff recommends extending the contract for one additional fiscal year.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The proposed $117,000 annual services cost and associated building permit revenue is included in the upcoming Fiscal Year 2024/25 budget.

ENVIRONMENTAL REVIEW
N/A
ATTACHMENTS:

1. Resolution - BPR 2nd Amendment
43 2. BPR Agreement

3. Permit Technician Scope of Services and Fee Schedule 44 RESOLUTION NO. 2024-______
A RESOLUTION APPROVING AMENDMENT 2 TO AGREEMENT 2022-A136 WITH BPR

CONSULTING GROUP TO EXTEND THE CONTRACT FOR PERMIT TECHNICIAN SERVICES TO THE END OF FISCAL YEAR 2024/25 AND INCREASE THE TOTAL CONTRACT AMOUNT BY $117,000 TO AN AMOUNT NOT TO EXCEED $324,500
WHEREAS, the City has a longstanding practice of providing Building & Safety Services through a combination of in-house and contract staff; and
WHEREAS, because of the volatility of development, contracting specialized Building and Safety staff helps the City remain flexible with resources in response to market conditions and demands; and WHEREAS, City lacks the qualified personnel to adequately provide the specified work product; and WHEREAS, consistent with the “A/B/C Test” stipulated by the Dynamex Operations West Inc. v. Superior Court (Case No. S222732), the BPR Consulting Group is an independent contractor free from the control and direction of the City in connection with the performance of the work, who performs work that is outside the usual course of the City’s business and is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed for the City; and WHEREAS, on September 7, 2022, the City Manager approved the BPR Consulting Group Permit Technician services contract (Agreement 2022-A136) in the amount not to exceed $50,000 with a term that expires June 30, 2023; and
WHEREAS, on April 18, 2023, the City Council approved the BPR Consulting Group Permit Technician services contract amendment #1 (Agreement 2023-37) by $157,000 in the amount not to exceed $207,500 with a term that expires June 30, 2024; and
WHEREAS, the BPR Consulting Group Permit Technician services are funded with building permit issuance, building permit and plan check fee user fee revenue; and WHEREAS, the 2024/25 Fiscal Year budget sufficient revenues (Building Permit Account 100-60-640- 32110), and funds for the proposed BPR Consulting Group Permit Technician services (Miscellaneous Contractual Services Account 100-60-640-42190); and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby determines that the BPR Consulting Group is free from the control and direction of the City in connection with the performance of the work, both under the contract for the performance of such work and in fact.

SECTION 1: The City Council of the City of American Canyon hereby determines that the BPR Consulting Group performs work that is outside the usual course of the City’s business.

SECTION 2: The City Council of the City of American Canyon hereby determines that the BPR Consulting Group is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed for the City.
45 SECTION 3: The City Council of the City of American Canyon hereby approves Amendment 2 to Agreement 2022-A136 with BPR Consulting Group increasing the total contract amount by $117,000 to an amount not to exceed $324,500 for Building and Safety Permit Technician services and extends the contract term to June 30, 2025, as incorporated by reference as Exhibit A to this Resolution.

PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4
th day of June 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Exhibit A – 2
nd Amendment to Agreement 2022-A136
46 CITY OF AMERICAN CANYON AGREEMENT NO. 2024-xx
AMENDMENT #2 TO AGREEMENT NO. 2022-A136 TO THE CITY OF AMERICAN CANYON STANDARD

AGREEMENT

FOR INDEPENDENT CONTRACTOR SERVICES WITH BPR CONSULTING GROUP

RECITALS

1. The City of American Canyon (“CITY”) and BPR Consulting Group entered into an Agreement (Agreement No. 2022-A136) dated September 7, 2022, with a First Amendment on April 27, 2023.

2. The Agreement provides for amendments to perform specific tasks under a specific scope of services that may arise during the term of the agreement.

NOW, THEREFORE, CITY and BPR Consulting Group agree as follows:

1.00 SERVICES AND COMPENSATION
BPR Consulting Group agrees to provide services as listed in Attachment “A” to Agreement 2022- A136 and increase the contract amount for additional services in the amount of $117,000 for a total not to exceed contract amount of $324,500.

2.00 TIME OF PERFORMANCE
The services covered by this Amendment shall be performed or provided by June 30, 2025.

3.00 REMAINING PROVISIONS
All other terms of the September 7, 2022, Agreement remain in full force and effect.

Executed on __________________, 2024, at American Canyon, California.

CITY: CONSULTANT/CONTRACTOR:

By: ____________________________ By: __________________________ Jason B. Holley Ron Beehler, SE, CBO
City Manager Director of Client Services
47 Scope of Services
BPR Consulting Group has the experience and a proven track record of seamlessly integrating permit technician services as-needed in a cost-effective manner.

PERMIT TECHNICIAN S ERVICES
Permit technician services are crucial to the success of the entire building safety process and is the first impression the public gets of your building department. Contact with the public either in-person or virtually at this initial point sets the tone for any additional interaction through the life of a project whether engaging the homeowner, architect, developer or contractor or other community member.

Our Permit Technicians will welcome and work closely with the customers virtually and/or at the public counter answering questions and providing other requested services. Our Permit Technicians will provide information about permit applications, plan review and inspection requirements, will be excellent at organizing and maintaining filing systems necessary for tracking in-progress applications, permits issued, plan checks in progress, approved plans and any other information required by your jurisdiction. Additionally, our Permit Technicians will assist with downloading digital permit files, scheduling of plan reviews and inspections, assisting internal and external customers and other necessary permit center functions.

ATTACHMENT A
48 Schedule of Hourly Billing Rates

S C H E D U L E O F H O U R L Y B I L L I N G R A T E S

PER PERSONNEL HOURLY RATES
Building Permit Technician $75
49 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 12.

TITLE
Calling the Municipal Election and Consolidating the Election with Napa County

RECOMMENDATION
Adopt a Resolu(on calling and giving no(ce of the Municipal Elec(on to be held in the City of American Canyon on November 5, 2024, and reques(ng the Board of Supervisors of Napa County consolidate the Municipal Election with the Statewide Election.

CONTACT
Taresa Geilfuss, City Clerk

BACKGROUND & ANALYSIS
The American Canyon Municipal Code requires that the City’s Municipal Elec(ons be held on the first Tuesday following the first Monday in November of even-numbered years. It also requires the City Clerk to pe((on Napa County to consolidate the elec(on with Statewide Elec(ons being held on that date.

The terms of Mayor Leon Garcia, and Councilmembers Pierre Washington and Mariam Aboudamous expire in 2024. A Municipal Election must be held on November 5, 2024 to fill these seats.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Not applicable.

FISCAL IMPACT
The cost of a consolidated elec(on is split between the number of en((es on the ballot, number of posi(ons, and number of ballot measures. The proposed FY2024-25 Budget is an(cipated to include $80,000 for the City’s November 2024 Municipal Elec(on based on an es(mate provided by the Napa County Elections Division.

ENVIRONMENTAL REVIEW
15378(b) - The ac(on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec(ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations. 50 ATTACHMENTS:

1. Resolution - Municipal Election
51 RESOLUTION NO. 2024-

A RESOLUTION CALLING AND GIVING NOTICE OF A MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, AND REQUESTING CONSOLIDATION OF THIS ELECTION WITH THE STATEWIDE GENERAL

ELECTION
WHEREAS, under the provisions of the laws relating to general law cities in the State of California and the City of American Canyon’s Municipal Code, a Municipal Election shall be held on November 5, 2024, for the election of certain municipal officers; and
WHEREAS, pursuant to the California Elections Code, the City Council of the City of American Canyon calls and gives notice of the Municipal Election; and
WHEREAS, it is desirable that the Municipal Election be consolidated with the Statewide Election to be held on the same date, and that within the city, the precincts, polling places, and election officers of the two elections be the same, and that the Napa County Elections Division of Napa County canvass the returns of the Municipal Election and that this election be held in all respects as if there were only one election.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of American Canyon on Tuesday, November 5, 2024, a Municipal Election for the purpose of electing two members of the City Council for full four-year terms and one Mayor for a full four-year term.

Section 2. The ballots to be used at the election shall be in the form and content as required by law.

Section 3. That pursuant to the provisions of Section 10002 of the Elections Code of the State of California, the City Council of the City of American Canyon does hereby request the Napa County Board of Supervisors permit the County Elections Official to prepare and perform certain services for the City of American Canyon in relation to said Consolidated Election:
a) Provide vote centers and vote center workers for said Vote-By-Mail Election and set compensation for such services;
b) Provide processing of vote-by-mail ballots;
c) Furnish indices, precinct supplies, appoint vote center workers, train vote center workers, and designate vote centers and official ballot drop boxes for all precincts; d) Procure and furnish any and all official ballots, notices, printed matter and all supplies and equipment and other necessary items in order to properly and lawfully conduct the Election; d) Hold central counting, count write-in votes and conduct official canvass of the ballots for the City of American Canyon for said Election;
e) Certify the ballots received, used, spoiled or destroyed; 52 f) All other necessary actions required for holding of the Election as may be requested by the city; and,
g) Provide an itemized bill for services performed subsequent to the Election.

Section 4. Notice of the time and place of holding the Election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the Election, in time, form and manner as required by law.

Section 5. Pursuant to the requirement of Elections Code Section 10403, the Board of Supervisors of the County of Napa is hereby requested to consent and agree to the consolidation of the City of American Canyon’s Municipal Election with the Statewide Election to be held on November 5, 2024.

Section 6. That the County Election Division is authorized to canvass the returns of the Election. The Election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the Statewide General Election.

Section 7. That the City of American Canyon recognizes that additional cost will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs that are not reimbursed by the State.

Section 8. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County Elections Division of Napa County.

PASSED, APPROVED and ADOPTED at a Regular Meeting of the City Council of the City of American Canyon held on the 4th day of June 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 53 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 13.

TITLE
Appropriations Limit for Fiscal Year 2024-25

RECOMMENDATION
Adopt a Resolution establishing the Appropriations Limit of $24,403,653 for Fiscal Year 2024-25.

CONTACT
Juan Gomez, Finance Director

BACKGROUND & ANALYSIS
State law requires local agencies to set an appropria2on limit each fiscal year. Only certain annual budget appropria2ons from proceeds of taxes, as defined by the law and accepted statewide guidelines, are subject to the limit. The appropria2ons limit is revised annually, usually upward, by a formula that uses a combina2on of percent changes in Statewide Per Capita Income (PCI) or Nonresidential assessed valuation, if available, and City or County Population.

In November 1979, the people of California added Ar2cle XIIIB to the State Cons2tu2on, which placed limita2ons on the appropria2ons of State and local governments. The Ar2cle was implemented by State Legisla2on that defined the process to calculate the appropria2ons limit and required that ci2es adopt a resolu2on se?ng an annual appropria2ons limit. The base year was set as fiscal year 1978-1979 and the first appropria2ons limit was applied to qualifying public agencies budgets for fiscal year 1980-1981.

In June 1990, the people approved Proposi2on 111, which, among other things, amended Ar2cle XIII-B. The amendment made significant changes to how the limit was calculated, what appropria2ons were subject to the limit, and added City Council resolu2on and independent audit requirements. One of the significant changes was to allow the City to make two choices when computing the appropriations limit:
• Infla2on factor - choose between per capita income or increase in non-residen2al assessed valuation due to new construction
• Population factor – choose between City population growth and County population growth. 54 There are no penal2es under Ar2cle XIIIB for failure to adopt a limit. Compliance with the law is intended to be locally enforced by ci2zens. The State Government Code limits challenges in civil court to the appropriations limit calculation to a 45-day period after adoption.

If the por2on of the City Budget that is subject to the appropria2ons limit exceeds the limit, the City can carry over the excess amount one year. If, aFer the second year, the City s2ll exceeds the limit, the voters can approve a temporary override or the City would need to refund the excess amount to the people by lowering taxes or fees.

Updated Appropriations Limit
The change in the appropria2ons limit is calculated annually by staff from the informa2on provided by the State Department of Finance each May. Consistent formulas are used to ensure an accurate calculation.

Proceeds of Taxes and Appropriations Subject to Limit
AFer the annual appropria2ons limit is calculated, the appropria2ons that are subject to the limit are determined. The appropria2ons limit only applies to appropria2ons that are funded from proceeds of taxes. Proceeds of taxes are fairly well defined in the statewide guidelines; however, the method to determine which appropriations are from proceeds of taxes can be complicated.

FY 2024-25 Appropriation Limit
The Fiscal Year 2024-25 appropria2ons limit was calculated using the Statewide Per Capita Personal Income increase of 3.62% and the City popula2on increase of 1.77%. When applying these factors, the prior year limit increased by 5.45%.

City Limit
The appropria2ons limit increased $1,261,260 to $24,403,653 (Resolu2on in ALachment 1).

Appropria2ons that are subject to the limit are $21,532,074 so the City is under the appropria2on limit by $2,871,579. The detail computa2ons are presented in the Appropria2ons Spending Limit Worksheet (Attachment 2).

Public Notice
As required by State Law, detailed worksheets suppor2ng the appropria2on limit calcula2ons have been available for review by the public in the City Clerk’s Office. Also, as required, a public notice has been published for this meeting to adopt the appropriations resolution.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Not applicable.

FISCAL IMPACT
None
55 ENVIRONMENTAL REVIEW
None.

ATTACHMENTS:

1. Resolution City Appropriations Limit

2. Appropriations Limit FY 2024-25
56 RESOLUTION NO. 2024-______

A RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2024-25

PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIIIB of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City, shall not exceed the appropriation limit of such entity of government for the prior year adjusted for certain changes mandated by Proposition Four passed in November, 1979 and Proposition 111 in June, 1990 except as otherwise provided for in said Article XIIIB and implementing State statutes; and WHEREAS, pursuant to said Article XIIIB, and Section 7900 et seq. of the California Government Code, the City is required to set its appropriation limit for each fiscal year; and WHEREAS, the City Manager has conducted the necessary analysis and calculations to determine the appropriations limit for fiscal year 2024-25, relying on the permanent fiscal year 1993-1994 limit approved by the voters on November 3, 1994, and the following two adjustment factors: Change in Population; and Change in Per Capita Income; and
WHEREAS, based on such calculations the City Manager has determined the said appropriation limit, and pursuant to Section 7910 of the Government Code, has made available to the public the documentation used in the determination of the limit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of American Canyon that:

1. The annual adjustment factors used to calculate the Fiscal Year 2024-25 appropriations limit shall be the change in State Per Capita Income 3.62% and January 2024 City population change of 1.77%.

2. The new Appropriation Limit for Fiscal Year 2024-25 shall be and is hereby set in the amount of $24,403,653.

3. The Fiscal Year 2024-25 Adopted Budget appropriations subject to the appropriation limit is $21,532,074.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on 4th day of June, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Leon Garcia, Mayor
ATTEST: APPROVE AS TO FORM:
_______________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 57 Calculation of Spending Limit
Last Year's Limit (FY 2023-24) $ 23,142,393
Adjustment Factors:

Change in Population/City 1.7700 1.0177
Change in Non-residential
Assessed Valuation N/A
Change in Per Capita Income 3.6200 1.0362

1.0545
Total Adjustment (Percent) 5.45%
Total Adjustment (Dollars) 1,261,260
NEW APPROPRIATION LIMIT FOR FISCAL YEAR 2024-25 $ 24,403,653 Appropriations in Fiscal Year 2024-25 Compared to Limit Proceeds from Taxes (Schedule 3) 21,532,074
Less Exclusions: -
Appropriations Subject to Limitation 21,532,074
Appropriations Limit for FY 2024-25 (Schedule 1) 24,403,653 Amount Under Limit $ 2,871,579
APPROPRIATIONS SPENDING LIMIT (Prop. 4 "Gann Limit")
FY 2024-2025
City of American Canyon
58 Determination of Proceeds of Taxes
(Source: Adopted Budget for FY 2024-25)

PROCEEDS OF
TAXES
NONPROCEEDS TOTAL
Taxes
Property Tax 12,271,000 12,271,000
Prop Tax In Lieu of Veh Lic Fees 2,320,300 2,320,300
Transfer Tax 120,000 120,000
Sales Tax 3,850,000 3,850,000
Transient Occupancy Tax 2,059,000 2,059,000
Tourist Business Imp District Tax 3,464 3,464
Card Room Admission Tax 340,000 340,000
Business License 260,000 260,000
Other Revenues:

Franchise Fees 1,167,000 1,167,000
Vehicle Code Fines 121,000 121,000
Public Work Fees 13,600 13,600
Building Permits/Plan Check Fees 907,600 907,600
Planning Fees 19,800 19,800
Transfers In 4,841,991 4,841,991
Miscellaneous 3,304,199 3,304,199
SUBTOTAL 21,223,764 10,375,190 31,598,954
Allocation of Interest
Subtotals Percent of Total 67.17% 32.83% 100.00%
Interest Allocation 308,310 150,690 459,000
Total with Interest $ 21,532,074 10,525,880 $ 32,057,954

REVENUE
59 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 14.

TITLE
Fiscal Year 2024-25 Recommended Budget for Adoption

RECOMMENDATION
Adopt a Resolu+on to approve the Final Recommended Budget for Fiscal Year 2024-25 and authorize the City Manager to increase the appropriations for FY 2024-25 expenditures in an amount not to exceed the amount encumbered for expenses that did not occur prior to the end of FY 2023- 24 but are expected to be expended in FY 2024-25 consistent with the original purpose.

CONTACT
Juan Gomez - Finance Director

BACKGROUND & ANALYSIS
The Fiscal Year (FY) 2024-25 Budget process kicked off in February. Finance Department staff has developed the Final Recommended Budget in collabora+on with other City departments, the Assistant City Manager and the City Manager. The "Proposed Budget" was presented to the Finance Subcommi;ee on May 9, 2024, and the City Council on May 21, 2024. This "Final Recommended Budget" is being brought forth for adop+on, incorpora+ng final es+mates and updated informa+on.

Changes from Proposed Budget
Significant revisions since the proposed budget that was presented on May 21, 2024, includes a decrease in Other Post Employment Benefits (OPEB) expense in the amount of $226,271, resul+ng from a new actuarial valua+on report that was recently completed. The General Fund por+on is a decrease in OPEB expenses of $146,498. General Fund revenues were also adjusted downward by $53,700, primarily property tax revenues. The net was re-appropriated across various departments, including the addi+on of fourth seasonal worker in the General Fund, staff training in the finance department and an appropriation for new building security equipment citywide.

All Funds
The FY 2024-25 Proposed Budget for All Funds is approximately $128.5M. This amount represents an increase of approximately $900,000 (or less than 1%) from the FY 2023-24 Adopted Mid-Year Budget.

General Fund
60 The FY 2024-25 General Fund (GF) Proposed Budget is "balanced", with no projected deficit or surplus.

General Fund appropria+ons are approximately $31.6M. This amount represents a decrease of $2.8M (or 8.0%) from the FY 2023-24 Adopted Midyear GF Budget. Of note, last year's budget includes one-+me fund balance transfers in the amount of $5.0M to establish new "renova+on and replacement funds". (These funds will be used to replace/replace aging infrastructure in the future).

To create a more useful comparison to the FY 2023-24 Midyear Adopted Budget, those one-+me transfers are subtracted from the analysis. Then, the FY 2024-25 Proposed GF Budget represents an increase of approximately $2.3M (or 7.7%).

Overall budget categories at their aggregate levels are shown in A;achment 2 - Summary of Proposed Revenues and Expenses. Es+mated revenues and expenses (by fund) and projected ending fund balances are shown in Attachment 3.

General Fund Revenue
The FY 2024-25 Proposed GF Revenues total approximately $31.6M. Of that amount, property taxes are expected to increase 4.4% (to $14.7M). This increase reflects con+nued development ac+vity and the sale of new homes in 2023. There is lag between a home sale and realiza+on of new property tax. For example, home sales in 2023 are placed on the "January 2024 Property Tax Roll", and then become property tax revenue in FY 2024-25.

Sales tax revenues are es+mated to decrease by $550k to $3.9M. This reduc+on reflects the expected closure of a top sales tax producer in February 2025. Other sales tax generated from exis+ng taxpayers are expected to remain flat, however new businesses opening later this year will add to these revenues.

Transient Occupancy Taxes (TOT) revenues are projected to increase by $309k to $2.1M. This increase reflects the opening of a new hotel (Home to Suites) in Fall 2024. TOT revenues from the exis+ng three proper+es are projected to remain flat. Addi+onal hotels (Hampton Inn and Watson Ranch Hotel) are expected to increase TOT revenues in outlying fiscal years.

Other taxes, such Franchise Fees ($1.2M), will con+nue to increase as American Canyon grows.

Most of these estimates are based on consultant analysis of economic performance.

Transfers-in for support services are projected to increase by $1.1M to $3.5M. This increase reflects updated methodology for alloca+ng certain costs not previously recovered from the Enterprise Funds. For example, the cost of the City Manager's office, City Clerk or Communica+ons were not previously included in the calculation for reimbursement from the Enterprise Funds. 61 The remainder of the opera+onal revenues are budgeted conserva+vely but con+nue to grow moderately. Most of these es+mates are based on consultant analysis of economic performance and will be reassessed as more information becomes available.

General Fund Expenditures
The FY 2024-25 Proposed GF Expenditures total approximately $31.6M. Of that amount, personnel expenditures - including cost-of-living-adjustments for employees, step increases and reclassifica+ons for eligible employees, costs for employee re+rement benefits, and Other PostEmployment Benefits - are proposed to increase by $1M (or 11.2%) to $10.4M.

Of note, investment returns of the CalPERS pension system and CERBT trust fell short of expecta+ons, resul+ng in increased re+rement and OPEB costs in FY2024-25. As men+oned above a new valua+on report was received from the City's consultant in late May and is incorporated in the final budget. The new valua+on report includes updated employee and re+ree census informa+on, assump+on changes and value of assets in the City's OPEB trust, which resulted in lower OPEB expenses across various funds.

The Proposed Budget includes the addi+on of (1) Management Analyst and (1) Capital Projects Coordinator in the Public Works Department. These new posi+ons were iden+fied in a recent organiza+onal study and are vital to the delivery of projects in the Capital Improvement Program (CIP). An organiza+onal chart and descrip+on of the proposed Public Works Department structure will be provided as part of the Final Budget.

The Proposed Budget also includes filling three (3) currently vacant full-+me Maintenance Worker posi+ons and the addi+on of seven (7) seasonal Maintenance Workers. Of the seasonal workers, four (4) are allocated to the General Fund and the other are allocated to the Enterprise Funds.

Regardless of whether these employees work in an office or in the field, these new "boots on the ground" will aide in the delivery of new projects and services to the community.

Non-personnel expenditures include a $0.9M increase to the Sheriff Contract for Police Services, totaling $9.4M. The increase reflects costs salaries, benefits and insurance, but does not include any increased staffing.

Contribu+ons to the Internal Service Fund (ISF) for Fleet and Informa+on Technology (IT) are proposed to increase 7.4%, resul+ng from con+nued replacement of the City's vehicle fleet with leased vehicles. The majority of the City's fleet is now under three years old and under the Enterprise lease program.

Increases to the IT ISF are a;ributed to technological upgrades (financial system upgrade, new permitting software) and increases to the contract with the third-party IT provider. 62 Fund Balance
GF Fund Balance is proposed to be $10.5M. Fund Balance will be comprised of $1.6M in restricted funds, $1.0M in undesignated reserve, with $7.9M reserved for con+ngency. The GF Con+ngency Reserve represents 25% of the proposed FY24-25 expenditures and will remain fully funded under the proposed budget.

Capital Improvement Program
The Capital Improvement Program (CIP) is primarily funded from restricted sources (such as Gas Tax, etc.), as well as Enterprise Funds, where appropriate.

Proposed CIP expenses total $35.2M. Notable expenses include $13.2M for Green Island Rd Reconstruc+on/U+lity Undergrounding Project and $6.2M for Rancho Del Mar Paving and U+lity Improvements.

The CIP includes prior appropria+ons of $4.7M American Rescue Plan Act (ARPA) funding that will also be combined with other sources to provide previously approved improvements. The Proposed Budget includes alloca+ng the remainder of the $0.2M ARPA funds to the Corpora+on Yard Relocation Project.

Water Fund
The FY 2024-25 Water Fund Proposed Budget is balanced, with no projected deficit or surplus.

Water Fund revenues are projected to be $16.3M, with opera+ons revenues projected to increase by $0.5M to $10.5M as a result of anticipated increases to service rates in January 2025.

Water Fund expenditures are projected to be $16.2M. Water Opera+on expenses are projected to increase $0.1M to $14.7M primarily due to a major membrane replacement project at the treatment plant offset by decreased costs for water purchases. The recently completed rate study provides for upfront cash funding for the $1.2M membrane filters instead of financing.

Capacity fee revenues are projected at $4.7M. Of note, many of the revenues projected in the Midyear 2023-24 Budget are not yet received and are now projected to be collected in FY2024-25.

These revenues are collected from development projects and funds will be u+lized as the water system is expanded.

Wastewater Fund
The FY 2024-25 Wastewater Fund Proposed Budget is projected to have a deficit of $3.0M.

Wastewater Fund revenues are projected to increase by $0.2M to $11.3M, with operations revenues projected to increase $0.1M to $5.3M.
63 Wastewater Fund expenditures are projected to be $14.3M. Wastewater opera+ons expenses are projected to increase by $1.9M to $9.4M, primarily to fund capital projects, as the contribu+on to the CIP is $2.5M.

Also, as intended in the recently completed rate study, rates were not increased as much as needed in anticipation of drawing down reserves to the minimum target.

Capacity Fee revenues are projected at $2.5M, expenses are projected at $0.6M and include a $0.5M transfer to the CIP for a pump station replacement.

Recycled Water Fund
This newly created fund is now reported as a separate enterprise in our financial statements.

Recycled Water is a key aspect of our water supply system – and as such – it was appropriate to create a separate enterprise fund separate from the Water and Wastewater Enterprise Funds. The proposed fund revenue totals $0.3M and proposed expenditures total $1.2M.

FY 2023-24 was the first year that employees will be par+ally allocated to this fund which is reflected in the opera+onal costs for the fund. A rate study was recently completed, increasing the rates for recycled water to fund opera+onal costs, and as more customers join the system, more revenue will be available to help this enterprise become self-sufficient.

Internal Services Funds
The City has historically maintained four (4) internal service funds (ISF) to support city services:

Building Maintenance, Fleet, Informa+on Technology, and Legal Services. The FY 2023-24 Budget created four (4) new "Renova+on and Replacement Funds", as well as a new Pension Stabiliza+on Fund, bringing the total internal service funds to nine (9).

The goal of any ISF is to breakeven over +me. Fund balances are allowable if there is a plan to use those resources to fulfill the objec+ve of the fund, such as informa+on technology replacement, fleet replacements or other asset replacements such as playground equipment, streets, or civic facilities.

Total ISF revenues are projected to increase $0.5M to $4.4M. Total ISF expenditures are projected to increase by $0.2M to $5.0M.

Fund Balance in the Fleet ISF has been built to pay for the ouMiNng of three (3) police interceptor vehicles. Fund Balance in the Parks Renova+on and Repair ISF is to be drawn down for the Veteran's Park Playground replacement. (Of note, renova+ons of other playgrounds are included in the LLAD budget, and was approved by Council on May 21, 2024)
Debt Service
The City maintains total debt of $10.9M as of June 30, 2023. This amount represents 8% of the City's 64 All Funds amount. Annual debt service payments total $1.0M in FY 2024-25 across a number of funding sources, excluding non-financed long-term liabili+es such as compensated absences, claims and judgments, net pension liability, and other post-employment benefits.

Looking Towards the Future
Projected growth in American Canyon will increase our property tax base, which accounts for over half of the City’s discre+onary income. New residen+al, industrial and commercial development will also likely increase sales tax revenues to help pay for City services as more residents shop and dine in town and more businesses open up. There are also three (3) proposed new hotels, with one currently under construc+on, that would supplement TOT revenues and a new fast casual restaurant, which is expected to open in Summer 2024.

The City has fully recovered from the pandemic lows and with new developments underway the city has a mix of healthy future revenue growth projec+ons. Our projec+ons for Fiscal Year 2024-25 con+nue to evolve with con+nued infla+onary pressures in mind, we have begun to see minimal to no growth in many sales tax categories and a slowdown in exis+ng home sales as inventory con+nues to be limited. New homes con+nue to sell and add to the City's property tax base, although persistently high interest rates have tempered demand somewhat as American Canyon continues to be a desirable place to live and remains the most affordable area in the County.

Staff has also developed a 5-Year forecast providing analysis on projected revenues, employee benefits, pension costs and non-personnel expense trends (attachment 4).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The Recommended Action adopts the Annual Operating Budget for Fiscal Year 2024-25.

The draft online budget book is located at the following link: Budget Book

ENVIRONMENTAL REVIEW
15378(b) - The ac+on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec+ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution to Adopt FY 2024-25 Budget

2. Summary of Proposed Revenues, and Expenses FY 2024-25

3. Summary of Projected Fund Balances FY 2024-25
65 4. 5-Year General Fund Forecast

5. Key Performance Indicators
66 RESOLUTION NO. 2024-______

RESOLUTION APPROVING ADOPTION OF THE RECOMMENDED OPERATING BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Finance Subcommittee and City Council reviewed the Fiscal Year 2024-25 Citywide Proposed Operating Budget on May 9th and May 21st, 2024, respectively, and provided direction for the Recommended Operating Budget; and
WHEREAS, the Recommend Operating Budget proposes a balanced General Fund budget for Fiscal Year 2024-25 when including Developer Projects; and
WHEREAS, the City Manager has prepared a Recommended Fiscal Year 2024-25 Operating Budget that incorporates the Council requested changes and provides for organizational adjustments and allocations of resources in a manner which aligns with available resources; and WHEREAS, the Summary of Proposed Revenues and Expenses attached hereto, reflects the Fiscal Year 2024-25 Budget for Governmental and Proprietary Funds for the City of American Canyon; and WHEREAS, the City Council is required to adopt a Fiscal Year 2024-25 Budget before July 1, 2024 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby adopts the Recommended Citywide Operating Budget for Fiscal Year 2024-25, as shown generally attached hereto and incorporated herein as attachments 2 and 3
BE IT FURTHER RESOLVED that the City Council of the City of American Canyon authorize the City Manager to increase the appropriations for Fiscal Year 2024-25 expenditures in an amount not to exceed the amount encumbered for expenses that did not occur prior to the end of Fiscal Year 2023-24 but are expected to be expended in Fiscal Year 2024-25 consistent with the original purpose.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of June, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST:
_______________________________
Taresa Geilfuss, City Clerk
67 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
% of
Budget
PROPERTY TAX 10,552,090.00 11,140,203.00 11,348,827.00 12,194,040.00 12,469,791.00 14,085,402.00 14,711,300.00 46.6% SALES TAX 2,710,944.00 2,463,610.00 2,848,230.00 3,095,329.00 5,901,732.00 4,400,000.00 3,850,000.00 12.2% TRANSIENT OCCUPANCY TAX 1,548,920.00 1,140,969.00 885,394.00 1,643,934.00 1,573,877.00 1,750,000.00 2,059,000.00 6.5% OTHER TAXES 688,897.00 382,440.00 319,570.00 561,532.00 601,576.00 621,800.00 603,464.00 1.9% TOTAL TAX REVENUES 15,500,851.00 15,127,222.00 15,402,021.00 17,494,835.00 20,546,976.00 20,857,202.00 21,223,764.00 67.2% FRANCHISE FEES 750,990.00 784,698.00 814,696.00 839,555.00 1,031,184.00 1,133,520.00 1,167,000.00 3.7% LICENSES AND PERMITS 218,405.00 308,107.00 362,504.00 505,802.00 805,052.00 890,779.00 941,000.00 3.0% FINES, FORFEITURES, AND PENALTIES 139,272.00 60,068.00 70,242.00 102,326.00 147,502.00 110,867.00 136,500.00 0.4% INTERGOVERNMENTAL 290,984.00 61,093.00 82,743.00 61,789.00 46,737.00 94,100.00 105,500.00 0.3% CHARGES FOR SERVICES 1,825,774.00 944,836.00 1,164,863.00 1,651,732.00 2,134,359.00 2,088,836.00 1,875,945.00 5.9% INVESTMENT EARNINGS (INTEREST AND RENTS) 987,814.00 1,070,610.00 92,279.00 (831,019.00) 340,808.00 440,529.00 792,129.00 2.5% MISCELLANEOUS 715,515.00 480,117.00 371,170.00 515,850.00 645,735.00 450,486.00 515,125.00 1.6% TOTAL OPERATING REVENUES 4,928,754.00 3,709,529.00 2,958,497.00 2,846,035.00 5,151,377.00 5,209,117.00 5,533,199.00 17.5% TRANSFERS IN - INTERFUND FOR SUPPORT SERVICES 1,313,800.00 1,385,500.00 1,486,362.00 1,529,924.00 1,949,627.00 2,386,393.00 3,484,841.00 11.0% TRANSFERS IN - GASOLINE TAX 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 400,000.00 1.3% TRANSFERS IN - CAPITAL PROJECTS 520,292.00 371,030.00 416,398.00 163,491.00 - - - 0.0% TRANSFERS IN - OTHER 300,800.00 183,654.00 429,752.00 440,326.00 932,098.00 894,150.00 957,150.00 3.0% TOTAL TRANSFERS IN 2,434,892.00 2,240,184.00 2,632,512.00 2,433,741.00 3,181,725.00 3,580,543.00 4,841,991.00 15.3% TOTAL REVENUES 22,864,497.00 21,076,935.00 20,993,030.00 22,774,611.00 28,880,078.00 29,646,862.00 31,598,954.00 100.0%

EXPENDITURES
SALARIES 4,680,995.00 5,090,516.00 4,392,433.00 4,975,258.00 5,514,643.00 6,334,965.00 7,010,943.00 22.2% BENEFITS 1,231,393.00 1,204,813.00 1,292,298.00 1,284,293.00 1,402,693.00 1,569,458.00 1,734,492.00 5.5% RETIREMENT (CalPERS) 659,567.00 731,134.00 730,520.00 851,515.00 937,812.00 908,594.00 1,098,918.00 3.5% RETIREE MEDICAL (OPEB) 312,405.00 287,655.00 476,347.00 519,659.00 496,679.00 526,342.00 543,802.00 1.7% TOTAL PERSONNEL 6,884,360.00 7,314,118.00 6,891,598.00 7,630,725.00 8,351,827.00 9,339,359.00 10,388,155.00 32.9% SUPPLIES AND SERVICES 5,578,997.00 4,620,694.00 3,658,525.00 5,243,955.00 7,500,869.00 8,461,197.00 8,638,629.00 27.4% INTERNAL SERVICE FEES 1,230,500.00 363,500.00 1,443,200.00 1,602,995.00 1,444,689.00 2,124,398.00 2,283,128.00 7.2% DEBT SERVICE 792,769.00 473,159.00 54,670.00 135,380.00 115,985.00 505,588.00 507,098.00 1.6% SHERIFF CONTRACT 6,210,313.00 6,751,165.00 6,778,700.00 7,227,151.00 7,681,635.00 8,502,293.00 9,419,409.00 29.8% UTILITES 441,740.00 492,072.00 469,878.00 425,258.00 403,539.00 501,500.00 455,300.00 1.4% CAPITAL OUTLAY 23,712.00 103,432.00 29,107.00 183,764.00 31,733.00 20,000.00 55,500.00 0.2% MISCELLANEOUS (236,059.00) (36,680.00) (45,807.00) (56,549.00) (64,135.00) (96,051.00) (178,738.00) TOTAL NON-PERSONNEL 14,041,972.00 12,767,342.00 12,388,273.00 14,761,954.00 17,114,315.00 20,018,925.00 21,180,326.00 67.0% TRANSFERS OUT - CAPITAL PROJECTS 136,057.00 524,912.00 - - 700,000.00 - - TRANSFERS OUT - OTHER - 38,666.00 299,646.00 - - 5,067,473.00 30,473.00 TOTAL TRANSFERS OUT 136,057.00 563,578.00 299,646.00 - 700,000.00 5,067,473.00 30,473.00 0.1% TOTAL EXPENDITURES 21,062,389.00 20,645,038.00 19,579,517.00 22,392,679.00 26,166,142.00 34,425,757.00 31,598,954.00 100.0% Revenues Less Expenditures 1,802,108.00 431,897.00 1,413,513.00 381,932.00 2,713,936.00 (4,778,895.00) - Total Fund Balance 10,359,214.00 10,791,111.00 12,204,624.00 12,586,556.00 15,300,492.00 10,521,597.00 10,521,597.00 Proposed Budget General Fund Revenues and Expenditures
68 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
PROPERTY TAX 581,237.00 637,547.00 668,114.00 665,443.00 651,971.00 703,750.00 722,750.00 SALES TAX 9,434,516.00 1,731,038.00 1,218,056.00 1,885,379.00 1,986,982.00 1,760,000.00 1,800,000.00 TOTAL TAX REVENUES 10,015,753.00 2,368,585.00 1,886,170.00 2,550,822.00 2,638,953.00 2,463,750.00 2,522,750.00

LICENSES AND PERMITS - - - - - - -
INTERGOVERNMENTAL 2,830,048.00 1,744,147.00 4,544,174.00 5,041,915.00 2,364,007.00 20,130,004.00 13,766,021.00 CHARGES FOR SERVICES - 100,000.00 2,342.00 6,913.00 4,495.00 30,124.00 24,400.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 192,943.00 242,413.00 72,179.00 (79,054.00) 320,385.00 289,955.00 755,650.00 MISCELLANEOUS 37,823.00 12,540.00 494,094.00 37,083.00 598,729.00 107,575.00 166,307.00 TOTAL OPERATING REVENUES 3,060,814.00 2,099,100.00 5,112,789.00 5,006,857.00 3,287,616.00 20,557,658.00 14,712,378.00 TRANSFERS IN - OTHER - - 232,146.00 - - 30,473.00 30,473.00 TOTAL REVENUES 13,076,567.00 4,467,685.00 7,231,105.00 7,557,679.00 5,926,569.00 23,051,881.00 17,265,601.00

EXPENDITURES
SUPPLIES AND SERVICES 1,081,227.00 480,590.00 455,710.00 733,575.00 867,002.00 1,391,287.00 2,175,420.00

DEBT SERVICE - - - - - - -
UTILITES 116,794.00 102,788.00 115,704.00 97,122.00 116,303.00 152,300.00 152,000.00 TOTAL NON-PERSONNEL 1,198,021.00 583,378.00 571,414.00 830,697.00 983,305.00 1,543,587.00 2,327,420.00 TRANSFERS OUT - CAPITAL PROJECTS 1,268,375.00 1,484,049.00 4,705,952.00 4,109,291.00 4,119,981.00 23,440,414.00 16,552,266.00 TRANSFERS OUT - OTHER 984,739.00 642,630.00 832,321.00 844,229.00 881,487.00 918,250.00 1,154,650.00 TOTAL TRANSFERS OUT 2,253,114.00 2,126,679.00 5,538,273.00 4,953,520.00 5,001,468.00 24,358,664.00 17,706,916.00 TOTAL EXPENDITURES 3,451,135.00 2,710,057.00 6,109,687.00 5,784,217.00 5,984,773.00 25,902,251.00 20,034,336.00 Revenues Less Expenditures 9,625,432.00 1,757,628.00 1,121,418.00 1,773,462.00 (58,204.00) (2,850,370.00) (2,768,735.00) Total Fund Balance 10,435,252.00 12,192,880.00 13,314,298.00 15,087,760.00 15,029,556.00 12,179,186.00 9,410,451.00 Proposed Budget Special Revenue Funds Revenues and Expenditures 69 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
CHARGES FOR SERVICES 681,838.00 2,702,106.00 1,666,282.00 2,108,046.00 2,717,169.00 6,923,799.00 5,674,200.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 166,629.00 160,035.00 41,200.00 (44,459.00) 139,754.00 124,600.00 381,900.00 INTERGOVERNMENTAL 6,532,828.00
MISCELLANEOUS 159,685.00 91,898.00 11,059.00 29,138.00 - 6,000.00 6,000.00 TOTAL OPERATING REVENUES 1,008,152.00 2,954,039.00 1,718,541.00 2,092,725.00 2,856,923.00 7,054,399.00 12,594,928.00 TRANSFERS IN - GASOLINE TAX 142,887.00 (33,531.00) - - - - - TRANSFERS IN - CAPITAL PROJECTS 1,538,534.00 2,132,940.00 6,419,788.00 4,537,661.00 5,692,033.00 25,412,038.00 30,223,033.00 TRANSFERS IN - OTHER 161,419.00 542,959.00 - - - -
TOTAL TRANSFERS IN 1,842,840.00 2,642,368.00 6,419,788.00 4,537,661.00 5,692,033.00 25,412,038.00 30,223,033.00 TOTAL REVENUES 2,850,992.00 5,596,407.00 8,138,329.00 6,630,386.00 8,548,956.00 32,466,437.00 42,817,961.00

EXPENDITURES
SUPPLIES AND SERVICES 119,360.00 1,373,121.00 132,000.00 389,287.00 1,969,439.00 291,670.00 238,000.00 DEBT SERVICE - 286,977.00 284,024.00 2,072,431.00 - - - CAPITAL OUTLAY 1,837,531.00 2,642,367.00 6,181,988.00 4,681,249.00 3,737,939.00 27,177,715.00 30,716,237.00 TOTAL NON-PERSONNEL 1,956,891.00 4,302,465.00 6,598,012.00 7,142,967.00 5,707,378.00 27,469,385.00 30,954,237.00 TRANSFERS OUT - CAPITAL PROJECTS 1,075,117.00 633,406.00 487,409.00 25,510.00 481,716.00 2,701,498.00 8,610,212.00 TRANSFERS OUT - OTHER 212,500.00 162,500.00 237,800.00 - - - 62,500.00 TOTAL TRANSFERS OUT 1,287,617.00 795,906.00 725,209.00 25,510.00 481,716.00 2,701,498.00 8,672,712.00 TOTAL EXPENDITURES 3,244,508.00 5,098,371.00 7,323,221.00 7,168,477.00 6,189,094.00 30,170,883.00 39,626,949.00 Revenues Less Expenditures (393,516.00) 498,036.00 815,108.00 (538,091.00) 2,359,862.00 2,295,554.00 3,191,012.00 Total Fund Balance 7,065,650.00 7,563,686.00 8,378,794.00 7,840,703.00 10,200,565.00 12,496,119.00 15,687,131.00 Proposed Budget Capital Projects Funds Revenues and Expenditures 70 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
INVESTMENT EARNINGS (INTEREST AND RENTS) 3,335.00 (1,128.00) (172.00) - - - - MISCELLANEOUS - - 5,100,924.00 - - - -
TOTAL OPERATING REVENUES 3,335.00 (1,128.00) 5,100,752.00 - - - - TRANSFERS IN - INTERFUND FOR SUPPORT SERVICES 792,769.00 760,136.00 338,694.00 - - - - TRANSFERS IN - OTHER - - - 288,815.00 133,736.00 505,588.00 507,098.00 TOTAL TRANSFERS IN 792,769.00 760,136.00 338,694.00 288,815.00 133,736.00 505,588.00 507,098.00 TOTAL REVENUES 796,104.00 759,008.00 5,439,446.00 288,815.00 133,736.00 505,588.00 507,098.00

EXPENDITURES
DEBT SERVICE 825,784.00 760,136.00 4,910,490.00 135,381.00 133,735.00 505,588.00 507,098.00 TRANSFERS OUT - OTHER - - 463,231.00 64,597.00 153,435.00 - - TOTAL EXPENDITURES 825,784.00 760,136.00 5,373,721.00 199,978.00 287,170.00 505,588.00 507,098.00 Revenues Less Expenditures (29,680.00) (1,128.00) 65,725.00 88,837.00 (153,434.00) - - Total Fund Balance - (1,128.00) 64,597.00 153,434.00 - - - Proposed Budget Debt Service Funds Revenues and Expenditures 71 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
FINES, FORFEITURES, AND PENALTIES 81,256.00 69,102.00 - 93,977.00 128,486.00 114,300.00 120,000.00 INTERGOVERNMENTAL - 3,676.00 3,636.00 - - - -
CHARGES FOR SERVICES 7,087,957.00 7,675,161.00 9,404,079.00 9,664,894.00 8,877,138.00 14,806,297.00 13,961,500.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 326,813.00 311,733.00 1,272,103.00 (314,687.00) 302,496.00 136,378.00 844,238.00 MISCELLANEOUS 210,200.00 198,341.00 604,979.00 240,304.00 319,827.00 422,900.00 330,000.00 TOTAL OPERATING REVENUES 7,706,226.00 8,258,013.00 11,284,797.00 9,684,488.00 9,627,947.00 15,479,875.00 15,255,738.00 TRANSFERS IN - CAPITAL PROJECTS 1,291,469.00 534,237.00 5,686,595.00 - - - - INTRA-FUND TRANSFERS IN - - 587,591.00 89,641.00 85,674.00 2,127,356.00 1,017,813.00 TOTAL TRANSFERS IN 1,291,469.00 534,237.00 6,274,186.00 89,641.00 85,674.00 2,127,356.00 1,017,813.00 TOTAL REVENUES 8,997,695.00 8,792,250.00 17,558,983.00 9,774,129.00 9,713,621.00 17,607,231.00 16,273,551.00

EXPENSES
SALARIES 861,510.00 1,017,524.00 922,624.00 995,678.00 1,154,909.00 1,343,755.00 1,495,911.00 BENEFITS 292,312.00 345,149.00 446,617.00 357,309.00 427,095.00 442,516.00 493,757.00 RETIREMENT (CalPERS) 134,315.00 142,735.00 160,516.00 159,730.00 184,244.00 156,258.00 180,346.00 RETIREE MEDICAL (OPEB) 53,911.00 65,897.00 146,654.00 80,835.00 (173,286.00) 122,517.00 128,656.00 TOTAL PERSONNEL 1,342,048.00 1,571,305.00 1,676,411.00 1,593,552.00 1,592,962.00 2,065,046.00 2,298,670.00 SUPPLIES AND SERVICES 2,773,451.00 3,089,647.00 3,094,249.00 4,566,223.00 5,611,516.00 6,235,051.00 6,090,500.00 INTERNAL SERVICE FEES 191,200.00 97,500.00 178,300.00 363,150.00 463,970.00 830,683.00 1,097,992.00 DEBT SERVICE 431,124.00 427,373.00 275,989.00 438,906.00 192,349.00 191,013.00 217,209.00 UTILITES 139,116.00 135,096.00 175,716.00 73,194.00 75,433.00 85,400.00 100,700.00 CAPITAL OUTLAY 1,291,469.00 539,440.00 586,549.00 30,000.00 140,666.00 2,188,785.00 925,000.00 MISCELLANEOUS (32,245.00) 684,332.00 805,496.00 1,279,768.00 851,093.00 - (149,378.00) TOTAL NON-PERSONNEL 4,794,115.00 4,973,388.00 5,116,299.00 6,751,241.00 7,335,027.00 9,530,932.00 8,282,023.00 TRANSFERS OUT - CAPITAL PROJECTS 469,278.00 534,237.00 536,601.00 716,989.00 415,250.00 1,763,509.00 2,794,000.00 TRANSFERS OUT - OTHER 622,156.00 672,993.00 4,504,054.00 823,607.00 1,032,672.00 1,032,672.00 1,807,030.00 INTRA-FUND TRANSFERS OUT - - 587,590.00 89,641.00 85,674.00 2,127,356.00 1,017,813.00 TOTAL TRANSFERS OUT 1,091,434.00 1,207,230.00 5,628,245.00 1,630,237.00 1,533,596.00 4,923,537.00 5,618,843.00 TOTAL EXPENSES 7,227,597.00 7,751,923.00 12,420,955.00 9,975,030.00 10,461,585.00 16,519,515.00 16,199,536.00 Revenues Less Expenses 1,770,098.00 1,040,327.00 5,138,028.00 (200,901.00) (747,964.00) 1,087,716.00 74,015.00 Total Net Position 34,008,771.00 35,049,098.00 40,187,126.00 39,986,225.00 39,238,261.00 40,325,977.00 40,399,992.00 Proposed Budget Water Enterprises Funds Revenues and Expenditures 72 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
FINES, FORFEITURES, AND PENALTIES 64,802.00 44,943.00 - 64,931.00 81,785.00 90,000.00 90,000.00 INTERGOVERNMENTAL 5,430.00 5,393.00 - 36,189.00 - - -
CHARGES FOR SERVICES 4,489,068.00 4,546,339.00 5,070,156.00 5,398,272.00 5,176,056.00 8,133,010.00 7,449,600.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 334,159.00 305,318.00 192,391.00 56,053.00 336,057.00 264,186.00 362,749.00 MISCELLANEOUS 9,249.00 22,878.00 52,451.00 17,936.00 89,761.00 20,000.00 10,000.00 TOTAL OPERATING REVENUES 4,902,708.00 4,924,871.00 5,314,998.00 5,573,381.00 5,683,659.00 8,507,196.00 7,912,349.00 TRANSFERS IN - INTERFUND FOR SUPPORT SERVICES 389,500.00 389,444.00 - - - 75,000.00 - TRANSFERS IN - CAPITAL PROJECTS 724,229.00 659.00 57,125.00 64,597.00 180,888.00 250,000.00 300,000.00 TRANSFERS IN - OTHER 81,991.00 - - - - - -
INTRA-FUND TRANSFERS IN - - 3,140,382.00 1,273,515.00 369,225.00 2,131,752.00 3,062,517.00 TOTAL TRANSFERS IN 1,195,720.00 390,103.00 3,197,507.00 1,338,112.00 550,113.00 2,456,752.00 3,362,517.00 TOTAL REVENUES 6,098,428.00 5,314,974.00 8,512,505.00 6,911,493.00 6,233,772.00 10,963,948.00 11,274,866.00

EXPENSES
SALARIES 1,029,837.00 1,085,841.00 1,037,860.00 1,076,335.00 1,116,550.00 1,275,346.00 1,462,914.00 BENEFITS 303,780.00 270,735.00 376,555.00 120,978.00 307,291.00 368,842.00 408,954.00 RETIREMENT (CalPERS) 168,410.00 173,543.00 179,676.00 196,820.00 274,529.00 225,502.00 279,203.00 RETIREE MEDICAL (OPEB) 69,641.00 77,958.00 74,459.00 105,082.00 205,807.00 128,160.00 132,513.00 TOTAL PERSONNEL 1,571,668.00 1,608,077.00 1,668,550.00 1,499,215.00 1,904,177.00 1,997,850.00 2,283,584.00 SUPPLIES AND SERVICES 717,351.00 647,897.00 689,418.00 614,884.00 612,788.00 1,519,022.00 1,219,780.00 INTERNAL SERVICE FEES 230,600.00 115,100.00 249,100.00 321,050.00 501,825.00 762,351.00 867,867.00 DEBT SERVICE 994,911.00 1,007,461.00 2,258,905.00 1,239,548.00 960,102.00 530,103.00 277,186.00 UTILITES 378,339.00 323,049.00 475,771.00 360,531.00 335,012.00 518,700.00 616,800.00 CAPITAL OUTLAY 876,023.00 4,269.00 4,822,678.00 1,617,717.00 834,215.00 2,204,878.00 3,088,662.00 MISCELLANEOUS (251,812.00) 637,736.00 (4,210,761.00) (662,144.00) 413,670.00 - (177,478.00) TOTAL NON-PERSONNEL 2,945,412.00 2,735,512.00 4,285,111.00 3,491,586.00 3,657,612.00 5,535,054.00 5,892,817.00 TRANSFERS OUT - CAPITAL PROJECTS 833,477.00 659.00 7,637.00 20,449.00 149,364.00 95,550.00 1,567,000.00 TRANSFERS OUT - OTHER 1,086,988.00 1,112,839.00 1,739,155.00 765,906.00 1,002,721.00 1,123,854.00 1,513,455.00 INTRA-FUND TRANSFERS OUT - - 3,140,382.00 1,273,515.00 369,225.00 1,916,678.00 3,062,519.00 TOTAL TRANSFERS OUT 1,920,465.00 1,113,498.00 4,887,174.00 2,059,870.00 1,521,310.00 3,136,082.00 6,142,974.00 TOTAL EXPENSES 6,437,545.00 5,457,087.00 10,840,835.00 7,050,671.00 7,083,099.00 10,668,986.00 14,319,375.00 Revenues Less Expenses (339,117.00) (142,113.00) (2,328,330.00) (139,178.00) (849,327.00) 294,962.00 (3,044,509.00) Total Net Position 34,101,610.00 33,959,497.00 31,631,167.00 31,491,989.00 30,642,662.00 30,937,624.00 27,893,115.00 Proposed Budget Wastewater Enterprises Funds Revenues and Expenditures 73 REVENUES 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
CHARGES FOR SERVICES 113,591.00 478,916.00 226,361.00 207,000.00 225,000.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 263.00 4,101.00 12,392.00 8,000.00 - MISCELLANEOUS 55,358.00 - - - -
TOTAL OPERATING REVENUES 169,212.00 483,017.00 238,753.00 215,000.00 225,000.00 TRANSFERS IN - CAPITAL PROJECTS 4,700,294.00 368.00 15,191.00 3,223,628.00 - INTRA-FUND TRANSFERS IN 886,987.00 120,000.00 120,000.00 TOTAL TRANSFERS IN 4,700,294.00 368.00 902,178.00 3,343,628.00 120,000.00 TOTAL REVENUES 4,869,506.00 483,385.00 1,140,931.00 3,558,628.00 345,000.00

EXPENSES
SALARIES - - 217.00 209,285.00 242,196.00
BENEFITS - - 6,114.00 74,125.00 86,601.00
RETIREMENT (CalPERS) - - 1,246.00 26,843.00 33,102.00
RETIREE MEDICAL (OPEB) - - 6,726.00 3,224.00 3,386.00
TOTAL PERSONNEL - - 14,303.00 313,477.00 365,285.00
SUPPLIES AND SERVICES 139.00 49,871.00 188,152.00 204,500.00 179,850.00 INTERNAL SERVICE FEES - - 27,358.00 63,578.00 59,810.00 DEBT SERVICE 717.00 21,246.00 130,911.00 121,813.00 68,764.00 CAPITAL OUTLAY 53,500.00 368.00 902,127.00 3,413,628.00 120,000.00 MISCELLANEOUS (35,053.00) 222,773.00 (707,230.00) - -
TOTAL NON-PERSONNEL 19,303.00 294,258.00 541,318.00 3,803,519.00 428,424.00 TRANSFERS OUT - CAPITAL PROJECTS 5,519,721.00 - 278,482.00 - - TRANSFERS OUT - OTHER 202,916.00 - 52,980.00 188,336.00 304,358.00 INTRA-FUND TRANSFERS OUT - - 886,987.00 120,000.00 120,000.00 TOTAL TRANSFERS OUT 5,722,637.00 - 1,218,449.00 308,336.00 424,358.00 TOTAL EXPENSES 5,741,940.00 294,258.00 1,774,070.00 4,425,332.00 1,218,067.00 Revenues Less Expenses (872,434.00) 189,127.00 (633,139.00) (866,704.00) (873,067.00) Total Net Position (872,434.00) (683,307.00) (1,316,446.00) (2,183,150.00) (3,056,217.00) Proposed Budget Recycled Water Enterprises Funds Revenues and Expenditures 74 REVENUES 2018-19 Actuals 2019-20 Actuals 2020-21 Actuals 2021-22 Actuals 2022-23 Actuals 2023-24 Midyear
Adopted Budget
2024-25 Budget
(Proposed)
CHARGES FOR SERVICES 1,652,300.00 576,100.00 1,870,600.00 2,282,600.00 2,437,842.00 3,765,687.00 4,311,007.00 INVESTMENT EARNINGS (INTEREST AND RENTS) 23,469.00 18,362.00 1,483.00 2,339.00 21,580.00 11,270.00 38,400.00 MISCELLANEOUS 61,189.00 212,201.00 - 84,281.00 13,918.00 121,000.00 55,000.00 TOTAL OPERATING REVENUES 1,736,958.00 806,663.00 1,872,083.00 2,369,220.00 2,473,340.00 3,897,957.00 4,404,407.00 TRANSFERS IN - CAPITAL PROJECTS - - 67,500.00 - - - -
TRANSFERS IN - OTHER - 5,037,000.00 -
TOTAL REVENUES 1,736,958.00 806,663.00 1,939,583.00 2,369,220.00 2,473,340.00 8,934,957.00 4,404,407.00

EXPENSES
SALARIES 171,786.00 202,530.00 173,333.00 187,366.00 160,475.00 313,811.00 341,535.00 BENEFITS 75,699.00 93,239.00 93,998.00 47,265.00 31,964.00 92,349.00 109,825.00 RETIREMENT (CalPERS) 27,867.00 32,587.00 34,050.00 40,069.00 40,958.00 56,252.00 69,405.00 RETIREE MEDICAL (OPEB) 10,607.00 12,326.00 21,284.00 26,915.00 14,509.00 25,793.00 26,873.00 TOTAL PERSONNEL 285,959.00 340,682.00 322,665.00 301,615.00 247,906.00 488,205.00 547,638.00 SUPPLIES AND SERVICES 722,476.00 802,230.00 1,102,707.00 1,394,598.00 1,554,704.00 2,309,232.00 2,601,192.00 DEBT SERVICE 36,757.00 106,601.00 117,072.00 45,807.00 373,253.00 516,572.00 509,000.00 UTILITES 44,469.00 50,282.00 62,939.00 68,377.00 138,978.00 139,550.00 211,600.00 CAPITAL OUTLAY 245,210.00 62,971.00 474,382.00 23,743.00 274,366.00 390,577.00 90,000.00 MISCELLANEOUS (32,304.00) 160,691.00 (319,504.00) 157,833.00 37,065.00 - - TRANSFERS OUT - CAPITAL PROJECTS 886,693.00 999,555.00
TOTAL NON-PERSONNEL 1,016,608.00 1,182,775.00 1,437,596.00 1,690,358.00 2,378,366.00 4,242,624.00 4,411,347.00 TOTAL EXPENSES 1,302,567.00 1,523,457.00 1,760,261.00 1,991,973.00 2,626,272.00 4,730,829.00 4,958,985.00 Revenues Less Expenses 434,391.00 (716,794.00) 179,322.00 377,247.00 (152,932.00) 4,204,128.00 (554,578.00) - - Total Net Position 1,493,079.00 776,285.00 955,607.00 1,332,854.00 1,179,922.00 5,384,050.00 4,829,472.00 Proposed Budget Internal Service Funds Revenues and Expenditures 75 Fund Number and Description June 30, 2023
Fund Balance
FY 2023-24
Estimated
Revenues
FY 2023-24
Estimated
Expenses
FY 2023-24
Estimated
Fund Balance
FY 2024-25
Proposed
Revenues
FY 2024-25
Proposed
Expenses
FY 2024-25
Budgeted
Fund Balance
100 GENERAL FUND 14,362,194.17 28,291,980.00 33,221,732.96 9,432,441.21 30,439,129.00 30,560,454.00 9,311,116.21 105 DEVELOPER PROJECTS 938,299.00 1,354,882.00 1,204,024.00 1,089,157.00 1,159,825.00 1,038,500.00 1,210,482.00 210 STORM DRAIN/MEASURE A 5,814,902.91 99,000.00 604,098.00 5,309,804.91 220,500.00 1,268,507.00 4,261,797.91 211 MEASURE T 4,583,290.99 1,817,000.00 752,507.00 5,647,783.99 1,967,100.00 3,170,000.00 4,444,883.99 212 GAS TAX/ROAD MAINTENANCE 351,812.09 611,700.00 310,625.78 652,886.31 596,819.00 530,750.00 718,955.31 213 GAS TAX RMRA 1,338,800.58 555,391.00 1,081,840.00 812,351.58 571,562.00 800,000.00 583,913.58 215 CALHOME PROGRAM 12,332.27 60,230.00 35,199.00 37,363.27 42,341.00 11,841.00 67,863.27 216 CDBG - REHAB LOAN PROGRAM 78,753.71 1,478.00 80,751.00 (519.29) 4,100.00 92,483.00 (88,902.29) 217 HOME PROGRAM 24,816.87 76,275.00 48,949.00 52,142.87 903,596.00 873,596.00 82,142.87 218 STATE SUPP LAW ENF (COPS) 4,649.78 174,450.00 173,250.00 5,849.78 173,950.00 180,550.00 (750.22) 220 BEGIN PROGRAM 107,882.71 34,700.00 - 142,582.71 110,007.00 105,107.00 147,482.71 226 TFCA GRANT 230,526.00 230,526.00 -
230 STATE GRANTS 226,995.41 2,606,087.00 2,160,171.09 672,911.32 1,106,087.00 637,032.00 1,141,966.32 240 FEDERAL GRANTS (145,039.08) 2,165,920.00 2,165,920.00 (145,039.08) 10,367,940.00 10,504,044.00 (281,143.08) 252 NEWELL OPEN SPACE PRESERVE 249,860.77 16,650.00 41,750.00 224,760.77 21,550.00 58,000.00 188,310.77 254 LAVIGNE OPEN SPACE MAINTEN 178,224.20 3,285.00 8,000.00 173,509.20 6,200.00 11,400.00 168,309.20 261 LLAD Zone 1, LaVigne 627,235.52 207,200.00 431,167.00 403,268.52 227,200.00 367,900.00 262,568.52 262 LLAD Zone 2, Vintage Ranch 1,150,417.40 324,623.00 442,964.00 1,032,076.40 368,998.00 522,555.00 878,519.40 263 LLAD Zone 3, Napa Junction 1,431,227.00 195,120.00 147,147.00 1,479,200.00 232,075.00 145,600.00 1,565,675.00 275 GP UPDATE FEE FUND (162,210.51) 180,724.00 193,244.00 (174,730.51) 25,400.00 20,015.00 (169,345.51) 280 CANNABIS FUND (14,631.87) - 3,000.00 (17,631.87) - 1,000.00 (18,631.87) 281 COMM FACILITIES DIST FUND 655,338.10 56,792.00 6,630.00 705,500.10 56,750.00 16,000.00 746,250.10 282 LEGAL SETTLEMENT 919,114.29 15,000.00 - 934,114.29 31,900.00 484,930.00 481,084.29 283 NATIONAL OPIOID SETTLEMENT - 16,600.00 16,600.00 1,000.00 2,500.00 15,100.00 310 PARKS IMPACT FEE FUND 1,694,129.20 551,897.00 761,690.74 1,484,335.46 1,630,400.00 1,339,932.00 1,774,803.46 320 TRAFFIC IMPACT FEE FUND 4,263,815.45 453,468.00 128,395.85 4,588,887.60 2,575,900.00 111,356.00 7,053,431.60 330 CIVIC IMPACT FEE FUND 1,508,115.83 160,186.00 - 1,668,301.83 515,000.00 864,096.00 1,319,205.83 340 AFFORDABLE HOUSING 310,073.64 435,056.00 - 745,129.64 1,154,300.00 - 1,899,429.64 350 CAPITAL PROJECTS 1,290,386.08 5,302,657.00 4,078,446.51 2,514,596.57 30,283,533.00 30,778,737.00 2,019,392.57 360 AMCAN RD E ASSMT DIST 332,239.24 4,000.00 - 336,239.24 1,200.00 - 337,439.24 370 ZERO WATER FOOTPRINT 561,595.36 122,566.00 710,017.00 (25,855.64) 114,100.00 - 88,244.36 380 UTILITY UNDERGROUND FUND 307,693.66 2,600.00 160,000.00 150,293.66 10,700.00 - 160,993.66 381 COMM FACILITIES DIST CIP FUND (2,403,880.78) 3,489,119.32 1,085,238.54 - 6,532,828.00 6,532,828.00 - 420 CABERNET VILLAGE LSE DS - 468,639.00 468,639.00 - 468,639.00 468,639.00 - 440 ENGIE EQUIP/LEASE DEBT SVC (17,750.23) 36,949.40 36,949.40 (17,750.23) 38,459.00 38,459.00 (17,750.23) FY 2024/25 Recommended Budget Fund Balance Projections
76 Fund Number and Description June 30, 2023
Fund Balance
FY 2023-24
Estimated
Revenues
FY 2023-24
Estimated
Expenses
FY 2023-24
Estimated
Fund Balance
FY 2024-25
Proposed
Revenues
FY 2024-25
Proposed
Expenses
FY 2024-25
Budgeted
Fund Balance
FY 2024/25 Recommended Budget Fund Balance Projections
510 WATER OPERATIONS 33,044,673.47 10,016,718.00 10,811,401.42 32,249,990.05 10,533,438.00 14,692,913.00 28,090,515.05 515 WTR DEBT SERVICE FUND (1,176,517.92) 89,171.00 89,170.73 (1,176,517.65) 92,813.00 19,229.00 (1,102,933.65) 520 WATER CAPACITY FEE FUND 5,292,978.50 1,318,693.00 19,795.85 6,591,875.65 4,722,300.00 562,394.00 10,751,781.65 530 WATER CIP 2,077,129.16 - - 2,077,129.16 925,000.00 925,000.00 2,077,129.16 540 WASTEWATER OPERATIONS 27,052,735.88 5,272,690.00 6,253,974.66 26,071,451.22 5,343,300.00 9,388,514.00 22,026,237.22 545 WW DEBT SERVICE FUND (2,997,850.06) 215,074.00 215,073.72 (2,997,849.78) 223,857.00 46,379.00 (2,820,371.78) 550 WASTEWATER CAPACITY FEE 6,197,773.42 748,256.00 - 6,946,029.42 2,548,649.00 1,820,820.00 7,673,858.42 560 WW CIP (160,335.78) 880,613.00 880,613.00 (160,335.78) 3,063,662.00 3,063,662.00 (160,335.78) 570 WW CAPITAL RESERVE 550,339.46 83,000.00 - 633,339.46 95,398.00 728,737.46 580 RECYCLED WATER FUND (2,218,677.97) 215,000.00 961,704.68 (2,965,382.65) 225,000.00 1,098,067.00 (3,838,449.65) 590 RECYCLED WATER CIP 902,229.19 2,617,322.87 3,519,552.06 - 120,000.00 120,000.00 - 601 LAVIGNE SAD REASSMT REV BO 1,351,039.56 252,006.69 9,141.78 1,593,904.47 - 1,593,904.47 602 AMCAN RD E INF REV BOND 1,331,973.72 585,616.08 694,757.51 1,222,832.29 - 1,222,832.29 603 COMM FACILITIES DISTRICT 5,778,671.03 663,195.95 2,531,080.22 3,910,786.76 - 3,910,786.76 610 TOURISM IMPROVEMENT DIST 96,481.61 302,541.72 165,913.35 233,109.98 - 233,109.98 651 ISF - BLDG MAINTENANCE 321,429.95 994,001.00 934,618.98 380,811.97 1,217,200.00 1,132,606.00 465,405.97 652 ISF - FLEET 817,093.68 1,173,021.00 1,317,111.40 673,003.28 1,214,998.00 1,248,700.00 639,301.28 653 ISF - INFO TECHNOLOGY 349,663.67 1,118,769.00 1,205,906.65 262,526.02 1,568,999.00 1,318,124.00 513,401.02 654 ISF - LEGAL SERVICES (308,268.28) 612,166.00 386,500.00 (82,602.28) 403,210.00 360,000.00 (39,392.28) 655 ISF - PARKS RENO & REPL - 2,737,000.00 202,000.00 2,535,000.00 - 849,555.00 1,685,445.00 656 ISF - STREETS RENO & REPL - 1,500,000.00 - 1,500,000.00 - 1,500,000.00 657 ISF - CIVIC FACILITIES RENO & REPL - 500,000.00 50,000.00 450,000.00 - - 450,000.00 658 ISF - PUBLIC SAFETY BUILDING RENO & REPL - 200,000.00 - 200,000.00 - 50,000.00 150,000.00 659 ISF - PENSION STABILIZATION - 100,000.00 - 100,000.00 - - 100,000.00 Total $ 118,883,246 $ 82,087,080 $ 80,790,663 $ 120,179,663 $ 124,487,438 $ 128,463,300 $ 116,203,801 77 2024-25 Budget 2025-26 2026-27 2027-28 2028-29 2029-30

REVENUES
PROPERTY TAX 12,391,000 13,112,700 13,867,830 14,922,993 15,361,588 15,813,159 IN-LIEU OF VLF 2,320,300 2,433,795 2,579,823 2,708,814 2,762,990 2,818,250 TOTAL PROPERTY TAX 14,711,300 15,546,495 16,447,653 17,631,807 18,124,578 18,631,409 SALES TAX 3,850,000 3,700,000 3,811,000 3,991,000 4,110,730 4,234,052 TRANSIENT OCCUPANCY TAX 2,059,000 2,350,000 2,700,000 3,175,000 3,425,000 3,493,500 OTHER TAXES 603,464 625,649 644,903 663,834 683,324 703,391 FRANCHISE FEES 1,167,000 1,219,690 1,276,130 1,332,503 1,387,149 1,422,715 LICENSES AND PERMITS 941,000 1,159,880 1,161,440 932,772 841,383 718,763 FINES, FORFEITURES, AND PENALTIES 136,500 143,325 151,925 151,925 151,925 151,925 INTERGOVERNMENTAL 105,500 64,440 66,478 68,587 69,149 71,342 CHARGES FOR SERVICES 1,875,945 2,105,312 2,095,690 1,975,535 1,630,401 1,593,638 INVESTMENT EARNINGS (INTEREST AND RENTS) 792,129 764,334 679,010 630,507 605,970 621,143 MISCELLANEOUS 515,125 464,660 421,953 432,502 432,502 432,502 TRANSFERS IN - INTERFUND FOR SUPPORT SERVICES 3,484,841 3,589,388 3,697,070 3,807,982 3,922,221 4,039,888 TRANSFERS IN - GASOLINE TAX 400,000 400,000 400,000 400,000 400,000 400,000 TRANSFERS IN - OTHER 957,150 1,021,465 905,734 930,731 299,251 306,354 TOTAL REVENUES 31,598,954 33,154,638 34,458,986 36,124,685 36,083,583 36,820,622

EXPENSES
SALARIES 7,010,943 7,340,195 7,560,400 7,787,215 8,020,833 8,261,459 BENEFITS 1,734,492 1,781,815 1,835,271 1,890,331 1,947,040 2,005,454 RETIREMENT (CalPERS) 1,098,918 1,153,855 1,188,470 1,224,125 1,260,852 1,298,681 RETIREE MEDICAL (OPEB) 543,802 559,470 578,044 597,546 613,592 630,082 SUPPLIES AND SERVICES 8,638,629 8,408,888 8,336,493 8,522,691 8,545,456 8,715,107 INTERNAL SERVICE FEES 2,283,128 2,398,777 2,470,741 2,544,866 2,621,218 2,699,856 SHERIFF CONTRACT 9,419,409 10,399,409 11,209,409 11,657,785 12,124,096 12,609,060 UTILITES 455,300 488,669 504,562 521,796 539,629 558,082 CAPITAL OUTLAY 55,500
MISCELLANEOUS -178,738 -186,042 -193,646 -199,455 -207,433 -215,731 TRANSFERS OUT - OTHER 30,473 32,000 32,000 32,000 32,000 32,000 TRANSFER OUT - DEBT SERVICE 507,098 507,098 507,098 507,098 507,098 507,098 TOTAL EXPENSES 31,598,954 32,884,134 34,028,842 35,085,998 36,004,381 37,101,148 REVENUES LESS EXPENSES 0 270,504 430,144 1,038,687 79,202 -280,526 Fund Balance 10,521,597 10,792,101 11,222,245 12,260,932 12,340,134 12,059,608 General Fund 5-Year Forecast
78 $31.60
$33.15
$34.46
$36.12 $36.08
$36.82
$31.60
$32.88
$34.03
$35.09
$36.00
$37.10
$29.00$30.00$31.00$32.00$33.00$34.00$35.00$36.00$37.00$38.00$39.00 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Millions
GF 5‐Year Forecast Revenues vs. Expenses
Revenues Expenses
79 2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Clearance Rate-Violent Crime vs. State (41%) 81.10% 73.10% 88.53% 76.00% Clearance Rate-Property Crime vs. State (7.2%) 43.20% 39.00% 50.50% 43.00% Percent in Property Crime Recovery 38% 23% 26% 25%
Uniform Crime Reporting (UCR) Statistics (5 year average is 557) 549 523 551 N/A Fire Response Time (Code 3 response under 5 minutes) 84% 79% 78% 71% Fire Plan Review Completion in 30 days 398 119 258 164
Number of Code Enforcement cases opened 401 186 146 166 239 Number of Code Enforcement cases closed with voluntary compliance 386 247 142 155 160 Number of Code Enforcement cases closed with enforcement required 41 31 44 6 14 2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Number of business development inquiries - CD n/a n/a 24 42 40 Number of permits issued – CD 397 590 592 521 888
Total permit valuation issued – CD $62 million $61 million $64 million $39 million $52 million Total permit valuation of building permits finaled - CD $ 15,241,000 $ 10,110,000 $ 61,791,179 $ 91,724,507 Number of dwelling units finaled - CD 1 73 1 161 54
Average number of days for first project/plan review - CD 18 16 22 19 22 Business license history – Finance 1,103 1,578 1,750 1,436 1,517 Number of new businesses – Finance 387 349 294 347 135
City of American Canyon - Key Performance Indicators
Public Safety – Ensure American Canyon remains a safe community Economic Development and Vitality – Attract and expand diverse business and employment opportunities 80 2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Event participation – participants at 4th of July and Magic of the Season 3,950 5,200 - 6,200 7,200 Number of enrollees in Senior, Children, Kids/Youth, Adult Recreation programs 5,212 3,502 463 3,802 9,001 Number of co-sponsored community events per year 36 14 - 1 35 *City hosted events only
Number of reservations by park site 233 140 20 317 268
Number of Recreation Scholarships awarded 26 38 9 40 40 Park Maintenance Costs by facility per year $ 1,192,059 $ 1,112,696 $ 1,236,286 $ 1,122,766 $ 1,083,955 Parks CIP Costs/Investments – Finance $ 111,121 $ 334,473 $ - $ 62,932 $ 316,755 Trail system miles & miles maintained – MUD 16 16 16
2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Pavement Condition Index 64 63 62 60 59
2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Household water use (cubic feet) – UB 83,787,704 95,537,554 65,942,700 48,548,300 56,732,900 City properties water use (potable) – UB 4,059,508 5,593,332 3,596,071 2,186,000 1,884,300 Business recycled water use – UB 7,313,080 8,029,250 9,176,200 10,955,700 17,767,987 City recycled water use – UB 1,518,950 1,251,830 1,551,300 746,200 5,435,527 Consumer Confidence Report Data - MUD Located on Website Located on Website Located on Website Non-revenue water – WTP 391 AF (acre-feet) 635 AF (acre-feet) 419 AF (acre-feet) 214 AF (acre-feet) Infrastructure – Develop and maintain infrastructure resources to support sustainable growth Transportation – Improve the transportation network within the City to alleviate congestion and enhance the quality of life the community Outdoors and Recreation – Expand opportunities for use of outdoor recreation and an active and healthy lifestyle 81 2018-2019 2019-2020 2020-2021 2021-2022 2022-23
Number of help desk tickets - IT 1,186 1,713 1,352 1,424 1,284 Number of Public Records Act responsive documents provided within 10 days – Cclerk 45 64 53 57 29
Number of Public Records Act responsive documents provided after 10 days – Cclerk 15 16 17 10 13
Number of contracts processed - CCLerk 221 295 323 203 217 Number of public hearing notices issued - CClerk 88 54 52 52 53 Number of electronic forms processed online 6,455 4,398 Number of city emails delivered and percent engaged 1,008,115 – 68% 999,280 - 64% 896,396 - 70.5% 1,199,481 - 68.5% Number of visitors to website 196,600 149,540 415,555 438,969 265,954 Aggregate number of agenda subscribers 89 2,544 3,335 4,758 6,238 Number of nixle subscribers 16,609 17,973 18,484 18,687 n/a City Manager’s Update subscribers 11,895 13,277 13,347 13,695 13,837 Number of Full-Time Employees per capita - HR 3.9 per 1,000 3.7 per 1,000 3.8 per 1,000 Rate of new full-time employees completing probationary period 81% 100% 83% 100% 82% Number of total sick leave hours used / absence rate 4,156 / 2.4% 2,929 / 2.7% 2,819 / 1.7 3,850 / 2.3% 4,676 / 2.7% Number of days lost to workers compensation injuries 233 - 2 7 - Quality services and Organizational Effectiveness-Deliver exemplary government services 82 CITY COUNCIL AGENDA
JUNE 4, 2024

STAFF REPORT

BUSINESS
ITEM NUMBER: 15.

TITLE
Five-Year Capital Improvement Program (Fiscal Years 2024/25 - 2028/29)

RECOMMENDATION
Adopt a Resolu/on adop/ng the Five-Year Capital Improvement Program for Fiscal Years 2024/25 - 2028/29.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Juan Gomez, Finance Director

BACKGROUND & ANALYSIS
The proposed Capital Improvement Program (CIP) is a five-year planning tool that iden/fies an/cipated capital improvements and their funding sources. The CIP does not appropriate funds, but rather func/ons as a forecas/ng tool which supports appropria/ons made through the annual budget adoption process.

The a:achments to this report summarize a five-year funding strategy for capital improvements.

The expenditures forecast for the first year of the CIP are consistent with the proposed Fiscal Year 2024/25 Capital Budget. The subsequent forecasts are subject to change due to more detailed engineering analysis becoming available, City Council direc/on on project priori/es, updates to revenues including grant opportuni/es, and changes in project costs. The Five-Year CIP will be updated annually.

CIP programs and projects are dedicated to maintaining and improving City infrastructure in several divisions: Civic, Parks, Recycled Water, Transportation, Wastewater, and Water. The following table summarizes the project funding by fund for the Five-Year CIP:

Project
Category
Proposed
Budget
FY 2024/25
Projected
FY 2025/26
Projected
FY 2026/27
Projected
FY 2027/28
Projected
FY 2028/29
Total of
Projects
Civic Facilities
$2,680,747 $2,680,747
83 Parks 2,495,136 1,205,000 1,010,000 350,000 5,060,136 Recycled Water 120,000 120,000
Transportation 25,948,290 945,000 26,893,290
Wastewater 3,063,662 3,063,662
Water 925,000 1,645,000 650,000 3,220,000
Other 335,730 335,730
TOTAL $35,232,835 $4,130,730 $1,660,000 $350,000 $0 $41,373,565 Government Code Sec/ons 65401 and 65402 requires the CIP be consistent with (Sec/on 65401) and be in conformance with the General Plan. On May 23, 2024, the Planning Commission found the Fiscal Year 2024/25 CIP consistent with the General Plan.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The FY 2024/25 CIP consists of 34 projects totaling approximately $35.2 million. The fiscal impact of the CIP by fund is iden/fied in the FY 2024/25 Budget approved earlier tonight. The 5-Year Capital Improvement Plan can be found here: Capital Improvement Program FY2024/25 - FY2028/29

ENVIRONMENTAL REVIEW
Approval of a 5-Year CIP and Capital Fund Budgets do not qualify as “Project(s)” as defined by the California Environmental Quality Act. Therefore, the Recommended Ac/ons are exempt from environmental review. However, each of the projects listed in the 5-Year CIP will be subject to environmental review (when applicable to changes to the physical environment) at the earliest opportunity.

ATTACHMENTS:

1. Resolution Capital Improvement Program FY2024/25-2028/29

2. CIP Summaries and Project Details FY 2024/25

3. 5-Year CIP Presentation
84 RESOLUTION NO. 2024-______
ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2024/25 TO 2028/29 WHEREAS, the City of American Canyon has prepared a Five-Year Capital Improvement Program (CIP) which sets forth a funding strategy for proposed capital projects; and WHEREAS, the CIP is a planning tool that identifies anticipated capital improvements for fiscal years 2024/25 to 2028/29; and
WHEREAS, the CIP also identifies the funding sources to finance the capital improvements proposed to be undertaken in the next five fiscal years and includes recommended time schedules and cost estimates of the various capital improvement projects; and
WHEREAS, the expenditures shown for the first year of the CIP comprise the Capital Budget starting in fiscal year 2024/25. Subsequent years are also included in the CIP, although these “future years” are subject to change due to more detailed engineering analysis becoming available, possible changes in project priorities, updates or revisions to anticipated revenues, and/or changes in cost and funding projections; and
WHEREAS, the CIP is anticipated to be updated annually, as a whole, and amendments can be considered by the City Council at any time; and
WHEREAS, City Council of the City of American Canyon has designated the City Planning Commission as the planning agency for the City of American Canyon; and WHEREAS, State Law requires that designated planning agencies review their agency’s capital improvement plan to ensure compliance with the adopted General Plan; and WHEREAS, on May 23, 2024 the Planning Commission, during a regularly scheduled meeting, considered the projects and programs for FY 2024/25 in the City’s Capital Improvement Program and their conformity to the adopted City General Plan.

WHEREAS, project funds have been identified in the proposed operating budget for Fiscal Year 2024/2025.

NOW, THEREFORE, the City Council of the City of American Canyon City Council does resolve as follows:

1. The Five-Year Capital Improvement Program for Fiscal Years 2024/25 to 2028/29 is hereby adopted.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of June, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
85 ________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 86 General Government CIP Fund 350
87 88
Water CIP Fund 530
Wastewater CIP Fund 560
89 Recycled Water CIP Fund 590
Total for FY 2024-25
90 Civic Projects
Civic Project List
2024 - 25 Budget 2025 - 26 Budget 2026 - 27 Budget 2027 - 28 Budget 2028 - 29 Budget (CF23-0100) CITY HALL ROOF REPLACEMENT $100,000 $0 $0 $0 $0 (CF23-0300) CORP YARD RELOCATION AND FAC
UPGRADE $1,300,221 $0 $0 $0 $0
(CF24-0100) EV CHARGING STATION $230,526 $0 $0 $0 $0
(CF24-0200) NAPA RIVER ECOLOGY CENTER SITE
IMPROVEMENTS $1,000,000 $0 $0 $0 $0
(CF25-0100) PD PARKING LOT $50,000 $0 $0 $0 $0
TOTAL $2,680,747 $0 $0 $0 $0
Civic Projects by Fund Source
2024 - 25 Budget 2025 - 26 Budget 2026 - 27 Budget 2027 - 28 Budget 2028 - 29 Budget

GOVERNMENTAL FUNDS (MODIFIED ACCRUAL)

CAPITAL PROJECT FUND
(330) CIVIC IMPACT FEE FUND $864,096 $0 $0 $0 $0
(350) CAPITAL PROJECTS $220,221 $0 $0 $0 $0
CAPITAL PROJECT FUND TOTAL $1,084,317 $0 $0 $0 $0
SPECIAL REVENUE FUND $1,215,904 $0 $0 $0 $0

GOVERNMENTAL FUNDS (MODIFIED ACCRUAL)
TOTAL $2,300,221 $0 $0 $0 $0