SPECIAL JOINT CITY COUNCIL AND PARKS &
COMMUNITY SERVICES COMMISSION
AGENDA
4381 Broadway, Suite 201 American Canyon, CA
94503
June 18, 2024
7:00 PM
At this mee&ng, Council Member Pierre Washington will par&cipate via teleconference from Hale Koa Hotel at 2055 Kaila Road, Honolulu HI 96815.
City Council and other public meengs will be conducted in person at City Hall, 4381 Broadway, Suite 201, American Canyon, CA 94503. This meeng is also available via Zoom Teleconferencing as a convenience for public parcipaon. This meeng will be broadcast live to residents on Napa Valley TV, on our website here and on YouTube here. Should technical issues with Zoom occur, please select another viewing option.
PUBLIC PARTICIPATION
Oral comments, during the mee&ng: Oral comments can be made in person during Open and Closed Session. A Zoom Webinar has been established for public comments made via zoom, during Open Session only. To give your public comment via zoom, connect via the below Zoom link and use the “raise your hand” tool, or call into the zoom mee&ng at 408-638-0968 and press *9 to “raise your hand” when the item is called. To avoid confusion, all hands raised outside of Public Comment periods will be lowered.
WriCen comments, via eComments: Please submit wriCen comments through the eComments link, located on the Mee&ngs & Agendas page of our website here. Comments will be available to council members in real &me. To allow for review of comments, eComments will close at 3:00 pm on the day of the mee&ng. All comments received will be posted online and become part of the meeting record.
Zoom Meeting Link: Click here.
Webinar ID: 893 4253 8647 Passcode: 535986
The above-iden&fied measures exceed all legal requirements for par&cipa&on in public comment, including those imposed by the Ralph M. Brown Act. For more informa&on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].
AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee&ng Mayor: Leon Garcia
Vice Mayor: Pierre Washington
Councilmembers: Mariam Aboudamous, Mark Joseph, David Oro Chair: Cathy Margolati
Vice Chair: Charles Plummer
Commissioners: Gina Griggs, Clarence Mamaril
SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA JUNE 18, 2024 1 and are available to the public via the City’s website at www.cityofamericancanyon.org.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna&ve formats to comply with the Americans with Disabili&es Act. Please send a wriCen request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip&on of the requested materials, as well as your preferred alterna&ve format or auxiliary aid, at least three calendar days before the meeting.
7:00 P.M. OPEN SESSION - SPECIAL JOINT MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
This me is reserved for members of the public to address the City Council on items of interest that are not on the Agenda and are within the subject ma-er jurisdicon of the City Council. Comments are limited to 3 minutes.
Comments for items on the Agenda will be taken when the item is called.The City Council is prohibited by law from taking any acon on ma-ers discussed that are not on the Agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this me. Speakers are asked to please speak clearly, and provide their name. Any handouts for distribuon to the City Council must be emailed by 3:00 p.m. on meeng day.
To comment via zoom during the meeng: click the “raise your hand” bu-on if joining by computer, or press *9 if joining by phone, when the item is called. To avoid confusion, hands raised outside of Public Comment periods will be lowered.
BUSINESS
1. Parks and Community Services Commission Work Plan for Fiscal Year 2024/25.
Recommendation: Adopt a Minute Order approving the Parks and Community Services Commission Work Plan for Fiscal Year 2024/25.
ADJOURNMENT
CERTIFICATION
I, Taresa Geilfuss, CMC, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA JUNE 18, 2024 2 SPECIAL JOINT CITY COUNCIL AND PARKS AND
COMMUNITY SERVICES COMMISSION AGENDA
JUNE 18, 2024
STAFF REPORT
BUSINESS
ITEM NUMBER: 1.
TITLE
Parks and Community Services Commission Work Plan for Fiscal Year 2024/25.
RECOMMENDATION
Adopt a Minute Order approving the Parks and Community Services Commission Work Plan for Fiscal Year 2024/25.
CONTACT
Alexandra Ikeda, Parks and Recreation Director
BACKGROUND & ANALYSIS
The City Council formed the Parks and Community Services Commission in 1999 and adopted the "Parks and Community Services Guidelines" (Attachment 1).
Per these guidelines, the Commission serves in an advisory capacity to the City Council and staff.
Each fiscal year, the Commission develops a Work Plan for the upcoming fiscal year. The Work Plan will list issues and projects to be addressed by the Commission and should be consistent with the Council's adopted goals and priori@es pertaining to parks, recrea@on, and community services. On April 11, 2024, and May 9, 2024, the Commission met with the Parks and Recrea@on Director and developed the draft Work Plan for Fiscal Year 2024/25 (Attachment 2).
For issues and projects that come up during the year that are out of the realm of the approved Work Plan and would require significant staff @me or City funds, the Commission should determine if it is feasible to wait un@l the next year to address the issue or project. If the Commission determines that the issue or project should be addressed in the current year, a recommenda@on for modifica@on of the Work Plan will need to be submiBed to the Council for considera@on. This recommenda@on for modifica@on of the Work Plan will need to indicate which issues or projects will be postponed or eliminated to accommodate and add the new issue or project to the Work Plan.
Accomplishments
The following projects were completed this year: the playground equipment was replaced and the play surface was updated at Northampton Park, Via Bellagio Park, and Linwood Park, the Skatepark was relocated to Veterans Memorial Park, and the flooring was replaced at the Adult Ac@vity Center. 3 Currently, the following projects are in progress: the Wetlands Edge Enhancement Project, Newell Open Space parking lot and trail improvements, Northampton Park shade canopy, Northampton Park restroom, and Silver Oak Park restroom.
In addi@on, the Commission recommended the following projects for the next fiscal year: replace the playground equipment and update the play surface at Veterans Memorial Park, update the stage electrical at Main Street Park, and review the accessible access at Main Street Park.
The Commission also provided feedback on the Scope of Work for the Parks and Community Services Master Plan. The proposal submiBed by RRM Design Group (San Leandro, CA) in the amount of $188,000.00 is the most qualified response to the original solicita@on and the Commission joins staff in recommending Council approval in July.
Lastly, the Commission provided feedback and recommenda@ons on the Parks and Recrea@on Department Fee Schedule. The Council adopted the new Fee Schedule on March 19, 2024.
Looking Ahead
The Commission recommends con@nuing its efforts into FY2024/25 in naming the "former" Napa Junc@on Elementary School, Community Park I, and Community Park II. The Commission has already provided feedback and recommenda@ons on the Facility Naming Policy, which was adopted by the Council on December 5, 2023. Staff con@nues researching American Canyon History which will help inform the Commission in future recommendations to the Council.
In addi@on, the Commission recommends reviewing the u@liza@on of City parks for community groups and events, upda@ng the Municipal Code for Skate Park use, providing input on the design of park projects in the current Capital Improvement Program, and developing recommenda@ons for future park projects.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
The annual cost to convene the Commission on a monthly basis is approximately $30,000. These costs are included in the FY2024/25 Budget - primarily through staffing allocations.
ENVIRONMENTAL REVIEW
Not Applicable.
ATTACHMENTS:
1. Parks and Community Services Commission Guidelines
2. DRAFT FY2024/25 Work Plan
3. Minute Order FY2024-25_Work Plan
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6 7
8 9
10 11
DATE: June 18, 2024
TO: Mayor and City Council
FROM: Jason Holley, City Manager
C/C: Parks and Recreation Director Ikeda
RE: DRAFT “FY2024/25 Work Plan” for the Parks and Community Services Commission.
Below is the proposed DRAFT Work Plan for FY2024/25 for the Parks and Community Services Commission.
1. Update the Parks and Community Services Master Plan.
2. Facility naming for the “former” Napa Junction Elementary School, Community Park I, and Community Park II.
3. Review the utilization of City parks for community groups and events.
4. Update the Municipal Code for Skate Park use.
5. Provide input on the design of park projects in the current Capital Improvement Program.
6. Develop recommendations for park projects in future Capital Improvement Program. 12 Office of the City Clerk
4381 Broadway, Suite 201 * American Canyon CA 94503
www.cityofamericancanyon.org
MINUTE ORDER NO. 2024-
A MINUTE ORDER OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING THE PARKS AND COMMUNITY SERVICES COMMISSION’S WORK PLAN FOR FISCAL YEAR 2024/25.
At the Special Joint City Council and Parks and Community Services Commission Meeting on June 18, 2024, the City Council of the City of American Canyon approved this item by the following motion and vote:
Motion by Council Member NAME, seconded by Council Member NAME, and carried unanimously, to approve the Parks and Community Services Commission’s Work Plan for Fiscal Year 2024/25.
__________________________________
Cherri Walton, Deputy City Clerk
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