American Canyon City Council
July 16, 2024

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
July 16, 2024
6:30 PM
Tonight's mee'ng is a limited public forum. American Canyon promotes respec0ul and responsible behavior among its mee'ng par'cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina'on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na'onal origin, physical or mental disability or sexual orienta'on/gender iden'fica'on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 849 9699 3806; Passcode: 12345 Phone in to Zoom: 408-638-0968 Oral comments, during the meeting: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period.

To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri;en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee-ng and are available to the public via the City’s website at www.cityofamericancanyon.org.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting. 4:30 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

Mayor: Leon Garcia
Vice Mayor: David Oro
Councilmembers: Mariam Aboudamous, Mark Joseph, Pierre Washington CITY COUNCIL MEETING AGENDA JULY 16, 2024
1 CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
4:30 P.M. CLOSED SESSION ITEMS

1. Ma;ers Rela'ng to Public Employment: Public Employee Performance Evalua'ons - Pursuant to Gov. Code Section 54957.

Positions: City Manager Jason Holley

2. Conference with Legal Counsel – An'cipated Li'ga'on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Two (2) Matters.

3. Conference with Legal Counsel - Exis'ng Li'ga'on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 23WM000055).
d. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
e. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544).
f. Joanne Perez v. City of American Canyon (Napa County Superior Court Case No. 23CV001474).
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION CITY COUNCIL MEETING AGENDA JULY 16, 2024
2 PROCLAMATIONS AND PRESENTATIONS

4. July 2024 as Parks and Recreation Month

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

5. Minutes of June 18, 2024 - Regular City Council Meeting Recommendation: Approve the minutes of the Regular City Council mee"ng of June 18, 2024.

6. Minutes of June 18, 2024 - Special Joint City Council/Parks and Community Services Meeting
Recommendation: Approve the minutes of the Special Joint City Council/Parks and Community Services Meeting of June 18, 2024.

7. Minutes of June 18, 2024 - Special Joint City Council/Open Space, Ac've Transporta'on and Sustainability Commission Meeting
Recommendation: Approve the minutes of the Special Joint City Council/Open Space, Ac"ve Transportation and Sustainability Commission meeting of June 18, 2024.

8. Report Upon Return from Closed Session from June 18, 2024 Recommendation: Approve the Report Upon Return from Closed Session for the City Council meeting of June 16, 2024.

9. Report Upon Return from Closed Session from June 25, 2024 Recommendation: Approve the Report Upon Return from Closed Session for the City Council meeting of June 25, 2024.

10. OpenGov Planning, Building, and Code Enforcement Software Contract Recommendation: Adopt a Resolu"on approving a three-year professional or unique services agreement with OpenGov Inc. not to exceed $404,160 for Planning, Building, and Code Enforcement software, training, and support services.

11. Coastland Development Review Amendment #1
Recommendation: Adopt a Resolu"on approving Amendment #1 to Agreement #2022-A117 with Coastland Civil Engineering, Inc. in the amount of $308,000 for a total amount not to exceed $1,380,000.

CITY COUNCIL MEETING AGENDA JULY 16, 2024
3 PUBLIC HEARINGS

12. Summary Vacation of Easement
Recommendation: Adopt a Resolu"on authorizing the City Manager to summarily vacate a 15’ wide water line easement, Napa County Official Records Vol. 1338 Pages 791 to 794 and a slope and drainage easement, Napa County Official Records Vol. 1338 Pages 798 to 801 pursuant to Streets and Highways Code Section 8333 et seq.

13. Ordinance Amending Municipal Code Titles 13 and 14
Recommendation: Adopt an ordinance amending Titles 13 and 14 of the City of American Canyon Municipal Code authorizing the City Council to amend the "ming for payment of Development or Mitigation Impact Fees for sewer and water fees.

BUSINESS

14. FY24/25 Capital Project Schedule Update
Recommendation: Informational item with City Council feedback

15. Parks and Community Services Master Plan
Recommendation: Adopt a Resolu"on amending the Fiscal Year 2024/25 Budget and approving an agreement with RRM Design Group (San Leandro, CA) in the amount not to exceed $207,000 to update the Parks and Community Services Master Plan.

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

16. City Council Committee report - Vice Mayor David Oro

FUTURE AGENDA ITEMS

17. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA JULY 16, 2024
4 CITY OF AMERICAN CANYON

PROCLAMATION
JULY 2024 AS PARKS AND RECREATION MONTH
WHEREAS, parks and recreation programs are an integral part of communities throughout this country, and are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and
WHEREAS, the City of American Canyon’s Parks and Recreation Department enriches the lives of our community members through active participation in life-long learning, health and wellness, community involvement, providing essential services, protector of natural resources and habitats, and recreational activities; and
WHEREAS, parks and recreation provide essential and life-saving skills through learn-to-swim programs, specialized life-saving certifications, and expert hands-on training for parks and recreation staff; and
WHEREAS, parks and recreation fosters social cohesiveness in communities by celebrating diversity, providing spaces to come together peacefully, modeling compassion, promoting social equity, connecting social networks, and ensuring all people have access to its benefits; and WHEREAS, parks and recreation strengthens a community’s identity by providing facilities and services that reflect and celebrate our community’s character, heritage, culture, history, aesthetics and landscape; and
WHEREAS, parks and recreation sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland; and WHEREAS, in collaboration with the California Parks and Recreation Society, a state-wide public awareness campaign, and the National Recreation and Park Association, a nationwide public awareness campaign, aims to inform citizens and recognize the importance of access to local parks, trails, open spaces, facilities, services and programs for the health, wellness, development, inspiration, and safety for all; and
NOW, THEREFORE, BE IT RESOLVED, that I, Leon Garcia, Mayor of the City of American Canyon on behalf of the City Council, do proclaim July 2024 as Parks and Recreation Month, urging all residents to use and enjoy American Canyon’s parks, trails, open spaces, facilities, and many recreation opportunities through our programs and services.

Dated: July 16, 2024 ______________________________
Leon Garcia, Mayor
5 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
June 18, 2024
5:30 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The City Council meeting was called to order at 5:34 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia

Absent: None
Excused: Councilmember Mariam Aboudamous

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of American Canyon v. Leon Dale Schmidt (Napa County Superior Court Cases No. 22CV001041 and 23PR00161).
c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 23WM000055).
d) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
e) City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544).
f) Joanne Perez v. City of American Canyon (Napa County Superior Court Case No. 23CV001474).
6 2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:40 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia

Absent: None
Excused: Councilmember Mariam Aboudamous

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. Presentation - American Canyon Community Cats
Council received a presentation from Gina Griggs, American Canyon Community Cats.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Garcia called for public comments. Written comments: none. Oral comments: Yvonne Baginski was called to speak; Valerie Zizak-Morias was called to speak;

AGENDA CHANGES
There were no agenda changes.

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Vice Mayor David Oro, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous
7 4. Minutes of June 4, 2024
Action: Approved the minutes of the City Council meeting of June 4, 2024.

5. Report Upon Return from Closed Session from June 4, 2024 Action: Approved the Report Upon Return from Closed Session for the City Council meeting of June 4, 2024.

6. Two-year Intergovernmental Services Agreement with the Housing Authority of the City of Napa (HACN)
Action: Adopted Resolution 2024-52 authorizing the City Manager to sign a two-year Intergovernmental Services Agreement (Agreement 2024-51) with the Housing Authority of the City of Napa (HACN) for housing-related services for the City of American Canyon during Fiscal Year 2024/25 and 2025/26.

7. NBCAP - 2024-25 Chemical Purchases
Action: Adopted Resolution 2024-53 authorizing the purchase of chemicals for the Water Enterprise in the amount of $490,000; for the Wastewater Enterprise in the amount of $35,000 and for the Recycled Water Enterprise in the amount of $90,000. These amounts have been budgeted in FY 2024/25.

8. Increase to the Fire District's Development and Fire Capital Facilities Fee for Fiscal Year 2024 -2025 by the change in the Consumer Price Index.

Action: Adopted Resolution 2024-54 approving an increase to the American Canyon Fire Protection District's Development Impact Fee and Fire Capital Facilities Fee for All New Construction and New Development to Fund Fire Protection Services for Fiscal Year 2024-2025 by the Change in the Consumer Price Index of 3.8%.

9. Building & Safety Services Agreement
Action: Adopted Resolution 2024-55 approving a two-year agreement (Agreement 2024-52) with BPR Consulting Group not to exceed $1,725,500 for Building Official, Plan Check, and Building Inspection services during Fiscal Year 2024/25 and 2025/26.

10. Construction Inspection Services
Action: Adopted Resolution 2024-56 approving Amendment #2 (Agreement 2024-53) to Agreement #2023-A147 with Coastland Civil Engineering, Inc. for Construction Inspection Services in an amount of $375,000 for a total contract amount not to exceed $475,000.

11. Update City Classification Plan
Action: Adopted Resolution 2024-57 updating the City's Classification Plan.

12. Amend Employee Agreements to Update Certification Programs Action: Adopted Resolution 2024-58 authorizing amendments to employee agreements to update certification programs.
8 PUBLIC HEARINGS
There are no Public Hearing items.

BUSINESS

13. Fiscal Year 2024/2025 Salary Schedule
Council received a Fiscal Year 2024/2025 Salary Schedule staff report from City Manager Jason Holley. Mayor Garcia called for public comments. Written comments: none. Oral comments:
none. The public comment period was closed.

Action: Motion to adopt Resolution 2024-59 approving the Fiscal Year 2024/2025 Salary Schedule made by Vice Mayor David Oro, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Mark Joseph, Councilmember Pierre Washington, Vice Mayor David Oro, Mayor Leon Garcia
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous

MANAGEMENT AND STAFF ORAL REPORTS
Council received an oral update from Community Development Director Brent Cooper.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
Council members commented on items of interest.

FUTURE AGENDA ITEMS

14. Future Agenda Items of Note
Future agenda items were reviewed.

ADJOURNMENT
The meeting was adjourned at 7:21 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
9 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
June 18, 2024
7:00 P.M. OPEN SESSION - SPECIAL JOINT MEETING

CALL TO ORDER
The City Council meeting was called to order at 7:27 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL

Present: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Joseph, Councilmember Pierre Washington, Chair Cathy Margolati, Vice Chair Charles Plummer, Commissioner Gina Griggs, Commissioner Clarence Mamaril

Absent: None
Excused: Councilmember Mariam Aboudamous

PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
Mayor Garcia called for public comments. Written comments: none. Oral comments: none. The public comments period was closed.

BUSINESS

1. Parks and Community Services Commission Work Plan for Fiscal Year 2024/25.

Council received a Parks and Community Services Commission Work Plan for Fiscal Year 2024/25 staff report from Parks & Recreation Director Alexandra Ikeda. Mayor Garcia called for public comments. Written comments: none. Oral comments: Fran Lemos was called to speak. The public comments period was closed.

Action: Motion to adopt Minute Order 2024-05 approving the Parks and Community Services Commission Work Plan for Fiscal Year 2024/25 made by Vice Mayor David Oro, seconded by Councilmember Mark Joseph, and CARRIED by roll call vote.

Ayes: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Joseph, Councilmember Pierre Washington
Nays: None
Abstain: None
Excused: Councilmember Mariam Aboudamous
10 ADJOURNMENT
The meeting was adjourned at 8:08 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
11 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
June 18, 2024
8:00 P.M. OPEN SESSION - SPECIAL JOINT MEETING

CALL TO ORDER
The City Council meeting was called to order at 8:15 p.m.

ROLL CALL

Present: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Jospeh, Councilmember Pierre Washington, Chair Tara McClinton-Horner, Vice Chair Scott Artis, Commissioner Barry Christian, Commissioner Sean Hughes, Commissioner Nance Matson

Absent: None
Excused: Councilmember Mariam Aboudamous

PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
Mayor Garcia called for public comments. Written comments: none. Oral comments: Barry Christian was called to speak. The public comments period was closed.

BUSINESS

1. ) Open Space, Active Transportation, and Sustainability Commission Work Plan for Fiscal Year 2024/25.

Council received an Open Space, Active Transportation, and Sustainability Commission Work Plan for Fiscal Year 2024/25staff report from City Manager Jason Holley. Mayor Garcia called for public comments. Written comments: none. Oral comments: Yvonne Baginski was called to speak; Gina Griggs was called to speak; Kara Vernor was called to speak; Jim Wilson was called to speak. The public comments period was closed.

Action: Motion to adopt Minute Order 2024-06 approving the Open Space, Active Transportation, and Sustainability Commission Work Plan for Fiscal Year 2024/25 made by Councilmember Mark Jospeh, seconded by Vice Mayor David Oro, and CARRIED by roll call vote.

Ayes: Mayor Leon Garcia, Vice Mayor David Oro, Councilmember Mark Jospeh, Councilmember Pierre Washington
Nays: None
12 Abstain: None
Excused: Councilmember Mariam Aboudamous

ADJOURNMENT
The meeting was adjourned at 9:30 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
13 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
June 19, 2024

VIA E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of June 18, 2024 Dear Mayor Garcia and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of June 18, 2024, consistent with Government Code Section 54957.1.

At 4:34 p.m. Mayor Garcia convened the Council1 in Open Session to determine if there were any public comments on the matters agendized for Closed Session, and after concluding that there were none, adjourned to Closed Session at 4:34 p.m.

There were two matters agendized for City Closed Session consideration:

1. Conference with Legal Counsel – Existing Litigation
Authorized Pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al.
(Sacramento Superior Court Case No. 34-2022-00327471);
b. City of American Canyon v. Leon Dale Schmidt, (Napa
County Superior Court Case No. 22CV001041 and
23PR00161);
1 Councilmember Mariam Aboudamous was excused from attendance. 14 The Honorable Leon Garcia, Mayor
and Members of the City Council
June 19, 2024

c. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 23WM000055)
[Giovannoni Project];
d. City of Vallejo v. City of American Canyon et al.
(Sacramento County Superior Court Case No.
24WM000078) [Paoli/Watson Lane Annexation].
e. City of Vallejo v. City of American Canyon et al. (Napa County Superior Court Case No. 24CV000544) [Measure
K].
f. Joanne Perez v. City of American Canyon (Napa County Superior Court Case No. 23CV001474)

2. Conference with Legal Counsel – Anticipated Litigation Authorized Pursuant to Government Code Section 54956.9(d)(2) One (1) Matter.

With respect to Closed Session Agenda Item No. 1.a., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.b., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1), with the exception that the Public Guardian provided a status report concerning the medical history of Leon Dale Schmidt and that in the administration of the assets of Mr. Schmidt, it had been determined that there was a profitable E-Trade Account of approximately $40,000 income during the last year and that there were expenses listed for veterinary services in the approximate amount of $70,000.

With respect to Closed Session Agenda Item No. 1.c. there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 1.e., there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).
15 The Honorable Leon Garcia, Mayor
and Members of the City Council
June 19, 2024

With respect to Closed Session Agenda Item No. 1.j., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item No. 2., there was no reportable action with respect to the one matter considered under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

Your Council concluded the Closed Session at 6:27 p.m.

In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
Cherri Walton, Deputy City Clerk
16 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
June 26, 2024

VIA E-MAIL
The Honorable Leon Garcia, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return From Closed Session; Special Meeting of the City Council of the City of American Canyon, June 25, 2024
Dear Mayor Garcia and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Special City Council Closed Session Meeting of June 25, 2024, consistent with Government Code Section 54957.1.

At 4:03 p.m. Council convened in Open Session to determine if there were any public comments on the matters agendized for Closed Session consideration, and after determining that the public comment received did not relate to the matter agendized for Closed Session, the Council then adjourned to Closed Session at 4:04 p.m.

There was one matter agendized for City Closed Session consideration:

1. Conference with Legal Counsel – Anticipated Litigation.

Authorized Pursuant to Government Code Section 54956.9(d)(2) One (1) Matter.

With respect to Closed Session Agenda Item No. 1, there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2) for the matter considered.

Your Council concluded the Closed Session at 4:21 p.m.

In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matter 17 The Honorable Leon Garcia, Mayor
and Members of the City Council
June 26, 2024

agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:kt
cc: Jason B. Holley, City Manager
Maria Ojeda, Assistant City Manager
Taresa Geilfuss, City Clerk
Cherri Walton, Deputy City Clerk
18 CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 10.

TITLE
OpenGov Planning, Building, and Code Enforcement Software Contract

RECOMMENDATION
Adopt a Resolu,on approving a three-year professional or unique services agreement with OpenGov Inc. not to exceed $404,160 for Planning, Building, and Code Enforcement so4ware, training, and support services.

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
Accurate and ,mely processing of Community Development applica,ons is cri,cal to successfully conduc,ng the business of the City. The permit management system, which for the past two decades has been Trakit, supports citywide permit processes such as building permits, planning applica,ons, code enforcement, and cross-departmental permits for Public Works and the Fire District.

Unfortunately, the Trakit so4ware is outdated and no longer serviced by Central Square (the current owner of Trakit so4ware). Furthermore, Trakit does not integrate with any of the City’s other so4ware, such as OpenGov Financial So4ware, Springbrook, Laserfiche, the County Geographical Informa,on System (GIS), and others. The lack of integra,on requires duplicate staff ,me and introduces a source of error. In addi,on, Trakit capabili,es no longer meet today’s expecta,ons for reporting, field access, and on-line customer access to data and project status.

The Community Development Department, with par,cipa,on by the Finance and Public Works Departments, considered three so4ware systems: OpenGov, Tyler Munis, and Central Square (formerly called Trakit). The review process included several online demonstra,ons by each firm, interviews with ci,es that use each firm’s so4ware, and evaluated ease of transi,on with historical data migra,on from Trakit to the new so4ware, customiza,on of processes with current online permit applications, and integration with existing software in other departments/city functions.

The Review Team was impressed with all three so4ware companies and their ability to provide repor,ng, field access, data migra,on from Trakit to the new so4ware, and on-line customer access. 19 Ul,mately, the team selected OpenGov because it will integrate seamlessly with the OpenGov software currently in use by the Finance Department.

In addi,on, since 2020, the City has invested significant resources in building a Virtual City Hall for the Community Development Department. This staff-run on-line planning, building and code enforcement service is powered by Laserfiche and a source of pride for its effec,veness. Instead of elimina,ng the Laserfiche effort and star,ng from scratch with a new so4ware system, staff was impressed that OpenGov has the capacity to integrate the City’s Laserfiche-based planning and building development review process into the new so4ware as part of the onboarding setup process. This capability will make use of the significant staff efforts, ease the new so4ware transi,on, and reduce training ,me. Following onboarding, the OpenGov so4ware allows staff the ability to update and maintain the system internally, rather than pay OpenGov or outside vendors for system maintenance. A copy of the OpenGov cost proposal and scope of work is included as Attachment 1.A.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The 3-year contract cost of $404,160 is spread out to equal $207,270 for Fiscal Year 24/25; $96,044 for Fiscal Year 25/26; and $100,846 for Fiscal Year 26/27. The higher first fiscal year cost is higher because it includes onboarding so4ware configura,on, setup, and training. Funding to implement the Recommended Ac,on is included in the FY2024/25 Annual Budget as follows ($138,020 - 100- 60-640, $69,250 - 100-50-510)

ENVIRONMENTAL REVIEW
Not applicable
ATTACHMENTS:

1. Resolution - OpenGov Contract

2. Exhibit A OpenGov 3 Year Contract and Scope of Work
20 RESOLUTION NO. 2024-______

A RESOLUTION APPROVING A THREE-YEAR PROFESSIONAL OR UNIQUE SERVICES AGREEMENT WITH OPENGOV INC. NOT TO EXCEED $404,160 FOR PLANNING, BUILDING, AND CODE

ENFORCEMENT SOFTWARE, TRAINING, AND SUPPORT SERVICES
WHEREAS, accurate and timely processing of Community Development applications is critical to successfully conducting the business of the City; and
WHEREAS, the permit management system, which for the past two decades has been Trakit, supports citywide permit processes such as building permits, planning applications, code enforcement, and crossdepartmental permits for Public Works and the Fire District; and WHEREAS, Trakit software is outdated and no longer meets today’s expectations for reporting, field access, and on-line customer access to data; and
WHEREAS, Trakit does not integrate with any of the City’s other software, such as OpenGov Financial Software, Springbrook, Laserfiche, the County Geographical Information System (GIS), and others; and WHEREAS, the lack of integration requires duplicate staff time and introduces a source of error. In addition, Trakit capabilities; and
WHEREAS, the Community Development Department, with participation by the Finance and Public Works Departments, considered three software systems: OpenGov, Tyler Munis, and Central Square (formerly called Trakit); and
WHEREAS, the review process included several online demonstrations by each firm, interviews with cities that use each firm’s software, and evaluated ease of transition with historical data migration from Trakit to the new software, customization of processes with current online permit applications, and integration with existing software in other departments/city functions; and WHEREAS, the Review Team was impressed with all three software companies and their ability to provide reporting, field access, data migration from Trakit to the new software, and on-line customer access; and
WHEREAS, the Review Team selected OpenGov because it will integrate seamlessly with the OpenGov software currently in use by the Finance Department and will integrate the City’s Laserfiche-based planning and building development review process into the new software as part of the onboarding setup process which will make use of the significant staff efforts, ease the new software transition, and reduce training time; and
WHEREAS, total compensation for the services provided by OpenGov Inc. under this 3-Year Agreement, shall not exceed $207,270 for Fiscal Year 2024-2025, $96,044 for Fiscal Year 2025-2026, and $100,846 for Fiscal Year 2026/2027 for a total not-to-exceed contract equal to $404,160; and WHEREAS, funding to implement the Recommended Action is included in the FY2024/25 Annual Budget; and
21 NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute a General Service Agreement with OpenGov, Inc., for implementation support, professional services, and annual fees from August 1, 2024 through July 31, 2027 in an amount not to exceed $404,160 as described in and incorporated by reference to this Resolution in Exhibit A.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 25th day of July, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Exhibit A OpenGov 3-Year Cost and Scope of Work
22 OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107 United States
Order Form Number: OG-0168302 Created On: 2/29/2024 Prepared By: Alex Martinez Order Form Expiration: 7/31/2024 Email: [email protected] Subscription Start Date: 8/1/2024 Contract Term: 36 Months Subscription End Date: 7/31/2027
Customer Information
Customer: City of American Canyon, CA Contact Name: Juan Gomez Bill To/Ship To: 4381 Broadway Street Email: [email protected] American Canyon, California 94503 United States
Order Details
Billing Frequency: Annually in Advance
Payment Terms: Net Thirty (30) Days
SOFTWARE SERVICES:

Product / Service Start Date End Date Annual Fee
Permitting & Licensing: Community Development Bundle
Building/Inspectional Services Service Area, Planning & Zoning Service Area, Code Enforcement Service Area, Fire Service Area, Additional Service Area:

Public Works, Accounting & Finance Export, Autofill Export, Esri ArcGIS Integration, Esri ArcGIS Flag Integration, File Flag Integration, Master Address Table, State Contractor Autofill, Bluebeam Integration
8/1/2024 7/31/2025 $91,470.00)
Permitting & Licensing: Community Development Bundle
Building/Inspectional Services Service Area, Planning & Zoning Service Area, Code Enforcement Service Area, Fire Service Area, Additional Service Area:

Public Works, Accounting & Finance Export, Autofill Export, Esri ArcGIS Integration, Esri ArcGIS Flag Integration, File Flag Integration, Master Address Table, State Contractor Autofill, Bluebeam Integration
8/1/2025 7/31/2026 $96,044.00)
Permitting & Licensing: Community Development Bundle
Building/Inspectional Services Service Area, Planning & Zoning Service Area, Code Enforcement Service Area, Fire Service Area, Additional Service Area:

Public Works, Accounting & Finance Export, Autofill Export, Esri ArcGIS Integration, Esri ArcGIS Flag Integration, File Flag Integration, Master Address Table, State Contractor Autofill, Bluebeam Integration
8/1/2026 6/30/2027 $100,846.00)
Annual Subscription Total: See Service Terms
PROFESSIONAL SERVICES:

Product / Service Description
OpenGov Deployment — One Time Fee Product configuration, setup, and training described in the attached SOW. Billed 8/1/2024 Professional Services Total: $115,800.00
Serivce Terms
Service Date: Amount:

August 1, 2024 $207,270.00) (Annual Software Fee + Professional Services Payment) August 1, 2025 $96,044.00)
August 1, 2026 $100,846.00)
Order Form Legal Terms
Welcome to OpenGov! Thanks for using our Software Services. This Order Form is entered into between OpenGov, Inc., with its principal place of business at 6525 Crown Blvd #41340 San Jose, CA 95160 (“OpenGov”), and you, the entity identified above (“Customer”), as of the Effective Date. This Order Form includes and incorporates the OpenGov Software Services Agreement, signed between the parties, effective September 8th, 2021 as amended (“SSA”) and the applicable Statement of Work (“SOW”) incorporated herein in the event Professional Services are purchased. The Order Form, SSA and SOW shall hereafter be referred to as the “Agreement”. Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Software Services Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the terms in the Agreement to the exclusion of all other terms.

City of American Canyon, CA OpenGov, Inc.

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

ATTACHMENT 1,

EXHIBIT A
23 Statement of Work
City of American Canyon, CA
Creation Date: 2/29/2024
Document Number: PS-05689
Version Number: 2
Created by: Dean Simpson
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1 24
Table of Contents

1. Overview and Approach 3

1.1. Agreement 3

2. Statement of Work 3

2.1. Project Scope 3

2.2. Facilities and Hours of Coverage 4

2.3. Key Assumptions 4

2.4. Exclusions 5

2.5. OpenGov Responsibilities 5

2.5.1. Activity 1 – Project Management 5

2.5.2. Activity 2 – Initialization 6

2.5.3. Activity 3 – OpenGov Use Cases 6

2.5.4. Activity 4 – Training 7

2.6. Your Responsibilities 7

2.6.1. Your Project Manager 7

2.7. Completion Criteria 8

2.8. Estimated Schedule 8

2.9. Illustrative Project Timelines 8

2.10. Charges 9

2.11. Offer Expiration Date 9
Appendix A: Engagement Charter 10
A-1: Communication and Escalation Procedure 10
A-2: Change Order Process 10
A-3: Deliverable Materials Acceptance Procedure 11
Appendix B: Deliverables 12
B-1: Data Deliverables 12
B-2: Record Type Deliverables 13
B-3: Training Deliverables 14
Appendix C: Technical Requirements 16
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1. Overview and Approach

1.1. Agreement
This Statement of Work (“SOW”) identifies services that OpenGov, Inc. (“OpenGov” or “we”) will perform for City of American Canyon, CA (“Customer” or “you”) pursuant to that order for Professional Services entered into between OpenGov and the Customer (“Order Form”) which references the Master Services Agreement or other applicable agreement entered into by the parties (the “Agreement”).
● Customer acknowledges and agrees that this Statement of Work is subject to the confidentiality obligations set forth in the Agreement between OpenGov and Customer. ● The Deliverables listed in Appendix B are the single source of the truth of the deliverables to be provided.
● Customer’s use of the Professional Services is governed by the Agreement and not this SOW.
● Upon execution of the Order Form or other documentation referencing the SOW, this SOW shall be incorporated by reference into the Agreement.
● In the event of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning defined in the Agreement. ● This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party.
● OpenGov will be deployed as is, Customer has access to all functionality available in the current release.

2. Statement of Work
This SOW is limited to the Implementation of the OpenGov Permitting & Licensing as defined in the OpenGov Responsibilities section of this document (Section 2.5). Any additional services or support will be considered out of scope.

2.1. Project Scope
Under this project, OpenGov will deliver cloud based Permitting & Licensing solutions to help the Customer power a more effective and accountable government. OpenGov's estimated charges and schedule are based on performance of the activities listed in the “OpenGov Responsibilities” section below. Deviations that arise during the project will be managed through the procedure described in Appendix A-2: Change Order Process, and may result in adjustments to the Project Scope, Estimated Schedule, Charges and other terms. These adjustments may include charges on a time-and-materials or fixed-fee basis using OpenGov’s standard rates in effect from time to time for any resulting additional work or waiting time.
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2.2. Facilities and Hours of Coverage
OpenGov will:

A. Perform the work under this SOW remotely, except for any project-related activity which OpenGov determines would be best performed at your facility in order to complete its responsibilities under this SOW.

B. Provide the Services under this SOW during normal business hours, 8:30am to 6:00pm local time, Monday through Friday, except holidays.

C. Use personnel and resources located across the United States, and may also include OpenGov-trained staffing contractors to support the delivery of services.

2.3. Key Assumptions
The SOW and OpenGov estimates are based on the following key assumptions. Deviations that arise during the proposed project will be managed through the Appendix A-2: Change Order Process, and may result in adjustments to the Project Scope, Estimated Schedule, Charges, and other terms.

General:

A. Individual software modules are configured based on discussions between OpenGov and Customer.

B. All training, working sessions, and configuration is completed remotely, unless otherwise specified in appendix
C. Customer will gather and provide all applicable Prerequisite Data Checklist items prior to the first project working session being held.

D. Customer’s source data will be provided in accordance with Appendix C: Technical Requirements .

E. Customer will validate and sign off on each deliverable in Appendix B: Deliverables.

F. Go Live date will be agreed and signed off between the Customer and OpenGov project manager during project planning.

G. Customer will sign off on the Solution Acceptance prior to Go Live.

H. The project plan assumes one Go-Live event and cutover unless otherwise specified in Appendix B: Deliverables.

I. OpenGov best practice is to not exceed tested limits of the product.

Data and Document Migrations:

J. Migrations are completed using flat files provided and mapped by the Customer, unless otherwise specified in Appendix B: Deliverables.

K. Customer configured Record Types are expected to comply with the Project Plan’s Go Live and cutover to ensure the migration encompasses all records from the legacy system.

L. Customer shall complete the OpenGov provided data templates with three (3) weeks of request.

M. Customer shall validate data deliverables within three (3) weeks of request N. During implementation, OpenGov will provide up to two (2) format changes for each integration file, allowing for necessary edits to be made during the testing and validation process.
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2.4. Exclusions
A. Implementation of any custom modification or integration developed by OpenGov; your internal staff; or any third-party is not included in the scope of this project unless specifically listed in Appendix B.

B. Any service items discussed during demonstrations; conference calls; or other events are not included in the scope of this project unless specifically listed in Appendix B.

C. Historical data migration does not:
i. Exceed 250,000 records unless otherwise specified in Appendix B:

Deliverables.
ii. Include database backup files unless otherwise specified in Appendix B:

Deliverables).
iii. Include cleansing of corrupt data, creation or linking of applicant accounts, integration of historical fees and payments into workflow or financial reports, logs of permit changes, migration of data into the workflow, permit attachments, import of contractor database, or hierarchical relationships between records.

D. Document Migration does not exceed 1TB unless otherwise specified in Appendix B:

Deliverables.

2.5. OpenGov Responsibilities

2.5.1. Activity 1 – Project Management
OpenGov will provide project management for the OpenGov responsibilities in this SOW.

The purpose of this activity is to provide direction to the OpenGov project personnel and to provide a framework for project planning, communications, reporting, procedural and contractual activity. This activity is composed of the following tasks:

Planning
OpenGov will:

A. Review the SOW, contract and project plan with Customer’s Project Manager and key stakeholders to ensure alignment and agreed upon timelines; B. Coordinate a go live planning and data workshop to plan data integrations and migrations;
C. Maintain project communications through your Project Manager; D. Establish documentation and procedural standards for deliverable Materials; and E. Assist your Project Manager to prepare and maintain the project plan for the performance of this SOW which will include the activities, tasks, assignments, and project milestones.

Project Tracking and Reporting
OpenGov will:
2023 Statement of Work v2.1
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A. Review project tasks, schedules, and resources and make changes or additions, as appropriate. Measure and evaluate progress against the project plan with your Project Manager;
B. Work with your Project Manager to address and resolve deviations from the project plan;
C. Conduct regularly scheduled project status meetings; and D. Administer the Appendix A-2: Change Order Process with your Project Manager.

Completion Criteria:

This is an on-going activity which will be considered complete at the end of the Services Deliverable Materials:
● Planning and Data Workshop
● Project Plan and Timeline
● Weekly Status Reports
● Go Live Checklist
● Risk, Action, Issues and Decisions Register (RAID)
● Project Charter

2.5.2. Activity 2 – Initialization
OpenGov will provide the following:

A. Customer Entity configuration
B. System Administrators creation
C. Solution Blueprint creation
D. Data Validation strategy
Completion Criteria:

This activity will be considered complete when:
● Customer Entity is created
● System Administrators have access to Customer Entity
● Solution Blueprint is presented to Customer
Deliverable Materials:
● Solution Blueprint
● Sign-off of Initial Draft Solution Blueprint

2.5.3. Activity 3 – OpenGov Use Cases
Use cases:

OpenGov will provide the following:

Community Development: Building Permits & Inspectional Services; Community Development: Planning and Zoning Approvals; Community Development: Code Enforcement; Community Development: Fire; Public Works: Right-of-Way Permits, Waste/Water Management, etc
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Completion Criteria:

This activity will be considered complete when:
● Deliverables are configured/completed
Deliverable Materials:
● Formal sign off document

2.5.4. Activity 4 – Training
Training will be provided in instructor-led virtual sessions unless otherwise specified in Appendix B. For any instructor-led virtual sessions, the class size is recommended to be 10, for class sizes larger than 10 it may be necessary to have more than one instructor.

Completion Criteria:
● Training is provided
Deliverable Materials:
● Formal sign off document

2.6. Your Responsibilities
The completion of the proposed scope of work depends on the full commitment and participation of your management and personnel. The responsibilities listed in this section are in addition to those responsibilities specified in the Agreement and are to be provided at no charge to OpenGov. OpenGov's performance is predicated upon the following responsibilities being managed and fulfilled by you. Delays in performance of these responsibilities may result in delay of the completion of the project and will be handled in accordance with Appendix A-2: Change Order Process.

2.6.1. Your Project Manager
Prior to the start of this project, you will designate a person called your Project Manager who will be the focal point for OpenGov communications relative to this project and will have the authority to act on behalf of you in all matters regarding this project.

Your Project Manager's responsibilities include the following:

A. Manage your personnel and responsibilities for this project (for example: ensure personnel complete any self-paced training sessions, configuration, validation or user acceptance testing);
B. Serve as the interface between OpenGov and all your departments participating in the project;
C. Administer the Appendix A-2: Change Order Process with the Project Manager; D. Participate in project status meetings;
2023 Statement of Work v2.1
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E. Obtain and provide information, data, and decisions within five (5) business days of OpenGov’s request unless you and OpenGov agree in writing to a different response time;
F. Resolve deviations from the estimated schedule, which may be caused by you; G. Help resolve project issues and escalate issues within your organization, as necessary; and
H. Create, with OpenGov’s assistance, the project plan for the performance of this SOW which will include the activities, tasks, assignments, milestones, estimates, and duration.

2.7. Completion Criteria
OpenGov will have fulfilled its obligations under this SOW when any of the following first occurs:

A. OpenGov accomplishes the activities set forth in “OpenGov responsibilities” section and delivers the Materials listed, if any; or
B. The End Date, as agreed upon between the Customer and OpenGov during project planning, is reached.

2.8. Estimated Schedule
OpenGov will schedule resources for this project upon signature of the order form. Unless specifically noted, the OpenGov assigned project manager will work with Customer Project Manager to develop the project schedule for all requested deliverables under this SOW.

OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer.

The Services are currently estimated to start within two (2) weeks but no later than four (4) weeks from signatures, unless otherwise agreed upon between the Customer and OpenGov, and have an estimated end date of twelve (12) months after project kick-off (“Estimated End Date”). The End Date will be agreed between Customer and OpenGov during project planning.

2.9. Illustrative Project Timelines
The typical project timelines are for illustrative purposes only and may not reflect your use cases.
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2.10. Charges
The Services will be conducted on a Fixed Price basis. This fixed price is exclusive of any travel and living expenses and other reasonable expenses incurred in connection with the Services. All charges are exclusive of any applicable taxes.

There is no travel expected in this project. Should travel be requested, Customer shall reimburse OpenGov for reasonable out-of-pocket expenses OpenGov incurs providing Professional Services. Reasonable expenses include, but are not limited to, travel, lodging, and meals. Expenses are billed based on actual costs incurred.

2.11. Offer Expiration Date
This offer will expire on May 29, 2024 unless extended by OpenGov in writing. 2023 Statement of Work v2.1
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Appendix A: Engagement Charter
A-1: Communication and Escalation Procedure
Active engagement throughout the implementation process is the foundation of a successful deployment. To help assess progress, address questions, and minimize risk during the course of deployment both parties agree to the following:
● Regular communication aligned to the agreed upon project plan and timing. ○ OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, in order to be able to address items when known. ● Executive involvement
○ Executives may be called upon to clarify expectations and/or resolve confusion. ○ Executives may be needed to steer strategic items to maximize the value through the deployment.
● Escalation Process:
○ OpenGov and Customer agree to raise concerns and follow the escalation process, resource responsibility, and documentation in the event an escalation is needed to support issues raised
● Identification of an issue impeding deployment progress, outcome or capturing the value proposition, that is not acceptable. ● Customer or OpenGov Project Manager summarizes the problem statement and impasse.
● Customer and OpenGov Project Managers jointly will outline solution, acceptance or schedule Executive review.
● Resolution will be documented and signed off following Executive review. ● Phase Sign-Off
○ OpenGov requests sign-offs at various stages during the implementation of the project. Once the Customer has signed-off, any additional changes requested by Customer on that stage will require a paid change order for additional hours for OpenGov to complete the requested changes.

A-2: Change Order Process
This SOW and related efforts are based on the information provided and gathered by OpenGov.

Customers acknowledge that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and OpenGov, and documented as such via a:
● Change Order- Work that is added to or deleted from the original scope of this SOW.

Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Amending the SOW to correct an error.
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o Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov.
o Change in type of OpenGov resources to support the SOW.

A-3: Deliverable Materials Acceptance Procedure
Deliverable Materials as defined herein will be reviewed and accepted in accordance with the following procedure:
● The deliverable material will be submitted to your Project Manager. ● Your Project Manager will have decision authority to approve/reject all project Criteria, Phase Acceptance and Engagement Acceptance.
● Within five (5) business days of receipt, your Project Manager will either accept the deliverable Material or provide OpenGov’s Project Manager a written list of requested revisions. If OpenGov receives no response from your Project Manager within five (5) business days, then the deliverable Material will be deemed accepted. The process will repeat for the requested revisions until acceptance.
● All acceptance milestones and associated review periods will be tracked on the project plan.
● Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project.
● For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the project. ● Any conflict arising from the deliverable Materials Acceptance Procedure will be addressed as specified in the Escalation Procedure set forth in Appendix A-1: Communication and Escalation Procedure . As set forth in the “Customer Delays” provision of the Agreement, if there are extended delays (greater than 10 business days) in Customer’s response for requested information or deliverable; OpenGov may opt to put the project on an "On Hold" status. After the Customer has fulfilled its obligations, Professional Services can be resumed and the project will be taken off the "On-Hold" status. ● Putting a project “on Hold” may have several ramifications including, but not restricted, to the following:
○ Professional Services to the customer could be stopped; ○ Delay to any agreed timelines; or
○ Not having the same Professional Services team assigned. 2023 Statement of Work v2.1
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Appendix B: Deliverables
B-1: Data Deliverables
Master Address Table (MAT) Integration
● OpenGov will:
○ Provide a template file to be utilized by the Customer to populate MAT information. ○ Import the completed template file and validate against the completed template file.
● Customer will:
○ Populate and validate the MAT template.

ESRI ArcGIS Server Integration
● OpenGov will:
○ Integrate with the Customer’s ArcGIS public API endpoint.

GIS Flag Integration
● OpenGov will:
○ Provide a template file to be utilized by the Customer to populate GIS Flag information.
○ Import the populated template file after acceptance.
○ Enable the GIS Flag Integration.
● Customer will:
○ Populate and validate the flag template file.

Accounting and Finance Export
● OpenGov will:
○ Provide an export of financial data, based on the Customer’s provided format, to the Customer’s FTPS as often as nightly.
● Customer will:
○ Agree upon specifications prior to export.

Autofill Integration
● OpenGov will:
○ Provide up to six (6) of Autofills, using source data from OpenGov or provided by the Customer.
● Customer will:
○ Provide the source data, if applicable.
○ Agree upon specifications prior to upload.

State Contractor Integration
● OpenGov will:
○ Integrate with the California licensed professional dataset for use within OpenGov.

Bluebeam Studio Prime Integration
● OpenGov will:
○ Enable Bluebeam Studio Prime integration
○ Provide instructions on how to connect Bluebeam Studio Prime. ● Customer will:
○ Provide Bluebeam Studio prime license(s).
○ Handle licensing and training with Bluebeam directly.

Single Sign On (SSO) Integration
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● OpenGov will:
○ Provide the SSO enablement form.
○ Implement identity provider initiated SSO
● Customer will:
○ Complete the SSO enablement form.
○ Provide the information from the identity provided required to establish SAML or HTTPS certification and add OpenGov as a new application in the identity provider.

Data Migration
OpenGov will:
● Perform historic data migration from TRAKiT using flat files provided by and mapped by the customer.
● Set up historical record types, historical data will be migrated prior to the initial data load. ● Provide a report of unmatched locations
● Provide instructions for customer validation of data migration.

Customer will:
● Sign off on data load.

Historical Data - Form Field Mapping
OpenGov will:
● Provide a template file to be utilized by the Customer to populate form field mapping information.
● Complete form field mapped data migration for customer’s Building Permit Application.

Customer will:
● Populate the mapping template file.

Document Migration
OpenGov will:
● Migrate documents attached to either migrated permits or locations provided through a Master Address Table (MAT) integration
Document Management Access
OpenGov will:
● Provide the ability for Customer to export from OpenGov and import into a third-party document management system including: listing of file names and file paths of all submitted forms, issued documents, record attachments, and record and location metadata.

Customer will:
● Import data into the third-party system
B-2: Record Type Deliverables
OpenGov will configure the following standard record type drafts of Customer’s record types in the Permitting & Licensing system including Form, Workflow, Output Document and Fees:

Building and Inspectional Services Service Area
Three (3) record types from the following list:
● Residential Building Permit
● Commercial Building Permit
● Electric Vehicle Charging System
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Planning and Zoning Service Area
Three (3) record types from the following list:
● Design Permit
● Conditional Use Permit
● Major Modification Application
Fire Service Area
Two (2) record types from the following list:
● Operational Permit
● Occupancy Inspection
Code Enforcement Service Area
Two (2) record types from the following list:
● Code Complaint
● Code Violation
Public Works Service Area
Two (2) record types from the following list:
● Special Events Permit
● Will-Serve Application
Customer will:
● Attend working sessions to validate, review, and iterate upon draft records. ● Test all configured record types
B-3: Training Deliverables
OpenGov will:

Administrator Training
● Provide up to forty (40) hours of Permitting & Licensing system administrator training to enable system administrators on the following topics:
○ Setting up the public portal
○ Employee app settings
○ Creating and editing record types
○ Managing Forms
○ Editing Documents
○ Creating Workflows
○ Setting up Inspections
○ Mobile app
● Provide up to eight (8) hours of Reporting & Transparency administrator training, to enable system administrators on the following topics:
○ Download and upload data to Reporting & Transparency
○ How to create reports and dashboards
End User Training
● Provide up to forty (40) hours of end-user trainings designed for Plan Review, Inspectors, Finance Staff, etc. to cover the following topics:
○ Navigation of the system
2023 Statement of Work v2.1
14 37
○ Manage inbox and tasks
○ Take payments
○ Conduct inspections
○ Create records
○ Mobile app
Customer will:
● Identify the relevant participants to attend each training session. 2023 Statement of Work v2.1
15 38
Appendix C: Technical Requirements
Master Address Table
● All addresses must have a unique ID
● Flat file, .csv, .xls, .xlsx, .txt with headers
● Parcels and address points recommended
● Recommended source data: Esri GIS, Alternative source options include: Assessor’s database, E911
ESRI ArcGIS
● Publicly-accessible secure ESRI REST API URL
ArcGIS Flags
● Polygon Layer(s) via ESRI REST API URL, Polylines and points are not supported Financial and Record Exports
● Required format (columns) and sample document
Autofills using Customer source data
● Flat file, .csv, .xls, .xlsx, .txt with headers
Bluebeam Studio Prime
● Bluebeam Studio Prime license(s)
Current application forms, workflows, fee structures, and output documents ● PDF, Word, .csv, .xls, .xlsx with headers
Historical Data
● Flat file, .csv, .xlsx with headers
● Record type and status mapping using OpenGov template Form Field Mapping
● Field mapping using OpenGov template
Historical Documents
● Flat file, .csv, .xlsx with headers
● One row per document. All rows must be tied back to the MAT’s unique ID field and have a file path or publicly accessible URL.

Document Management Access
● ODBC access to a Microsoft SQL Server Database view or .csv file SSO
● SAML or HTTPS certificate, Whitelist OpenGov in your VPN or firewall 2023 Statement of Work v2.1
16 39

CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

CONSENT
ITEM NUMBER: 11.

TITLE
Coastland Development Review Amendment #1

RECOMMENDATION
Adopt a Resolu(on approving Amendment #1 to Agreement #2022-A117 with Coastland Civil Engineering, Inc. in the amount of $308,000 for a total amount not to exceed $1,380,000.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer

BACKGROUND & ANALYSIS
Demand for development review services fluctuate over (me. Staff expects the need for assistance with development services will remain high for the foreseeable future. The City maintains permanent staffing levels at the mid-range of demands - it does not “staff up” to accommodate peak demands. Instead, the City maintains a cadre of experienced, outside consultants to assist staff as needed throughout the year.

Coastland Civil Engineering, Inc. (Coastland) provides review of development applica(ons, building permit applica(ons, civil improvement plans, and assis(ng with water supply determina(ons. They consistently provide high quality work and con(nue to meet the City’s needs in their current role.

An(cipated development includes a mul(tude of projects in Watson Ranch, Oat Hill and Canyon Estates; and review of County building permit referrals (for water supply).

On November 5, 2013, the City Council approved the selec(on of Coastland to assist City staff with the review of development projects. The current Agreement (#2022-A117) was entered into on 7/1/2022 for $330,000 and expires 6/30/27. At this (me staff would like to execute Amendment #1 to increase the agreement by $1,050,000 for a total amount not to exceed of $1,380,000. This amendment is an(cipated to accommodate FY24/25, FY25/26 and FY26/27. The approved budget for FY24/25 includes sufficient funds for the first-year increase of $308,000. Staff plans to budget $358,000 for FY25/26 and $384,000 for FY26/27.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
40 Economic Development and Vitality: "AKract and expand diverse business and employment opportunities."

FISCAL IMPACT
The FY24/25 budget has sufficient funds for the recommended ac(on. Line item 105-60-660-42160, $300,000 and will be offset by a corresponding increase in revenue from developers who will reimburse the City for these costs and 105-60-660-42190, $8,000 for General non-reimbursable charges.

ENVIRONMENTAL REVIEW
15378(b) - The ac(on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec(ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

Resolution - Coastland
41 RESOLUTION NO. 2024-______
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1 TO AGREEMENT #2022-A117 WITH COASTLAND CIVIL ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEEED $1,380,000 WHEREAS, the City of American Canyon has specific and highly technical requirements regarding the development of infrastructure associated with private development; and WHEREAS, Coastland Civil Engineering, Inc. (Coastland) has been providing Civil Engineering assistance to the City for private development since November 2013; and WHEREAS, Coastland continues to meet the needs of the City and provides excellent service to City staff and Developers; and
WHEREAS, staff would like to increase the agreement amount to allow continuous coverage until the agreement expiration on June 30, 2027; and
WHEREAS, the FY24/25 budget 105-60-660-42160 includes $300,000 budgeted and 105-60-660-42190 includes $8,000 for these services; and
WHEREAS, funding for FY25/26 and FY26/27 will be included in the estimated amounts of $358,000 and $384,000 respectively.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the City Manager to execute Amendment # 1 to Agreement # 2022-A117 with Coastland Civil Engineering, Inc. in an amount not to exceed $1,380,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the July 16th, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 42 CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 12.

TITLE
Summary Vacation of Easement

RECOMMENDATION
Adopt a Resolu,on authorizing the City Manager to summarily vacate a 15’ wide water line easement, Napa County Official Records Vol. 1338 Pages 791 to 794 and a slope and drainage easement, Napa County Official Records Vol. 1338 Pages 798 to 801 pursuant to Streets and Highways Code Section 8333 et seq.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Edison Bisnar, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
On May 22, 1984, a 15’ wide water line easement, Napa County Official Records Vol. 1338 Pages 791 to 794 and a slope and drainage easement, Napa County Official Records Vol. 1338 Pages 798 to 801 were originally dedicated to the American Canyon County Water District for the purpose of construc,on, improvement, replacement, maintenance and repair for public water lines and appurtenances (See Exhibit A).The above easements are also shown on the Subdivision Map en,tled, “Final Map of Oat Hill Unit No. 2”, Record Map 14RM5 of the Napa County Official Records (See Exhibit B). When American Canyon incorporated as a City, it succeeded to the legal obliga,ons and assets of the former American Canyon County Water District, including these easements.

On September 21, 2021, the City Council of the City of American Canyon approved the Oat Hill Design Permit (File No. PL20-0022), Resolu,on No. 2021-76, for 206 mul,family dwelling units, a recrea,on building with leasing office, 451 parking spaces, and approximately 2.2 acres of landscaping on a vacant 13.6-acre parcel located on the east side of oat hill south of Napa Junc,on 43 Road.

On December 20, 2023, The City of American Canyon Public Works Department approved the Oat Hill Parcel A project improvement plans. The project will install a new sidewalk along the frontage of the development at Napa Junc,on Road and construct a new public water booster pump sta,on that will eliminate the need for the exis,ng two hundred thousand gallons water tank. As a result, the 6” water main within the 15 feet wide easement will be no longer in use and the City will no longer need to maintain the slopes along Napa Junction Road (See Exhibit C).

Sec,on 8333(c) of the Streets and Highway Code provides a procedure for the City to vacate unneeded and unused public easements in a simple perfunctory manner; the procedure is known as a “Summary Vaca,on”. Because the facts of the situa,on support the required findings, staff recommends the Council adopt a Resolu,on vaca,ng the unused easements by way of Summary Vacation.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with the proposed action.

ENVIRONMENTAL REVIEW
An environmental review for the Project was previously completed pursuant to CEQA. The vaca,ng of public easement is not a project as defined in Sec,on 15378(a) of the California Environmental Quality Act guidelines.

ATTACHMENTS:

1. Recordation Resolution

2. Exhibit A

3. Exhibit B

4. Exhibit C
44 RECORDING REQUESTED BY:

City of American Canyon
WHEN RECORDED MAIL TO:

City of American Canyon
4381 Broadway Street, Suite 201
American Canyon, CA 94503
Attn: City Clerk
APN: 058-380-008
MAIL TAX STATEMENTS TO: SAME AS ABOVE SPACE ABOVE FOR RECORDER’S USE This document is exempt from the payment of a recording fee pursuant to Government Code § 27383 and §6103 RESOLUTION NO. 2024-
AUTHORIZING THE CITY MANAGER TO SUMMARILY VACATE A 15’ WIDE WATER LINE EASEMENT, NAPA COUNTY OFFICIAL RECORDS VOL. 1338 PAGES 791 TO 794 AND A SLOPE AND DRAINAGE EASEMENT, NAPA COUNTY OFFICIAL RECORDS VOL. 1338 PAGES 798 TO 801 PURSUANT TO STREETS AND HIGHWAYS CODE SECTION 8333 ET SEQ.

WHEREAS, on May 22, 1984, a 15’ wide water line easement, Napa County Official Records Vol. 1338 Pages 791 to 794 and a slope and drainage easement, Napa County Official Records Vol. 1338 Pages 798 to 801 were originally dedicated to the American Canyon County Water District for the purpose of construction, improvement, replacement, maintenance and repair for public water lines and appurtenances; and
WHEREAS, the above easements are also shown on the Subdivision Map entitled, “Final Map of Oat Hill Unit No. 2”, Record Map 14RM5 of the Napa County Official Records; and WHEREAS, on September 21, 2021, the City Council of the City of American Canyon approved the Oat Hill Design Permit (File No. PL20-0022), Resolution No. 2021-76, for 206 multifamily dwelling units, a recreation building with leasing office, 451 parking spaces, and approximately 2.2 acres of landscaping on a vacant 13.6-acre parcel located on the east side of oat hill south of Napa Junction Road; and WHEREAS, on December 20, 2023, The City of American Canyon Public Works Department approved the Oat Hill Parcel A project improvement plans. This project will install a new sidewalk along the frontage of the development at Napa Junction Road and will construct a new public water booster pump station that will eliminate the need for the existing two hundred thousand gallons water tank. As a result, the 6” water main within the 15 feet wide easement will be no longer in use and the City will no longer need to maintain the slopes along Napa Junction Road; and
WHEREAS, Section 8333(c) et seq. of the Streets and Highway Code provides a procedure for the City to vacate unneeded and unused public easement in a simple perfunctory manner, known as summary vacation; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the City Manager to summarily vacate a 15’ wide water line easement, Napa County Official 45 Records Vol. 1338 Pages 791 to 794 and a slope and drainage easement, Napa County Official Records Vol. 1338 Pages 798 to 801 pursuant to Streets and Highways Code Section 8333 et seq.

PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of the City of American Canyon held on the 16th day of July 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 46 47
48 49
50 51
52 53
54 55
(Trash) x4 Cubic Yards
(Containers) x64 Gallons(Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons
(Trash) x4 Cubic Yards x32 Gallons x32 Gallons
(Cardboard) x2 Cubic Yards
(Containers)
(Trash) x4 Cubic Yards
x64 Gallons
(Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons
(Trash) x4 Cubic Yards
x32 Gallons
x32 Gallons
(Cardboard) x2 Cubic Yards
(Trash) x4 Cubic Yards
x64 Gallons
(Containers) (Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons (Trash) x4 Cubic Yards
x32 Gallons
x32 Gallons
(Cardboard) x2 Cubic Yards
(Trash) x4 Cubic Yards
x64 Gallons
(Containers) (Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons (Trash) x4 Cubic Yards
x32 Gallons
x32 Gallons
(Cardboard) x2 Cubic Yards
(Trash) x4 Cubic Yards
(Containers) x64 Gallons
(Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons
(Trash) x4 Cubic Yards
x32 Gallons
x32 Gallons
(Cardboard) x2 Cubic Yards
(Trash) x4 Cubic Yards
(Containers) x64 Gallons
(Compostables) x64 Gallons
(Glass) x64 Gallons
(Paper) x64 Gallons
(Paper) x64 Gallons (Trash) x4 Cubic Yards
x32 Gallons
x32 Gallons
(Cardboard) x2 Cubic Yards BUILDING A

BUILDING B

BUILDING C

BUILDING E

BUILDING J

BUILDING K

BUILDING L BUILDING G BUILDING H

REC BLDG / OFFICE

BUILDING D

BUILDING F BUILDING I

NAPA JUNCTION ROAD OAT HILL RESERVOIR
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2 2 POOL HOUSE MAINTENANCE BUILDING
3 LOT LINE ADJUSTMENT (DOC. 2023-0010757, 2023-0010758, & 2023-0010759) JOB NUMBER SHEET NUMBER OF 1305-065

CITY OF AMERICAN CANYON CALIFORNIA
MULTI-FAMILY OAT HILL - PARCEL A 28
DRAWN BY:

DATE:

JM
PROJ. ENGR:

PROJ. MGR:

AJB
NOVEMBER 30, 2023
JM G:\1305-065\ACAD\IP\PARCEL A\IP06.DWG

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 CONSTRUCTION NOTES LEGEND
6 ACCESSIBILITY NOTES
* NOTE:

SURVEY CONTROL, DIMENSION & HORIZONTAL CONTROL PLAN
IMPROVEMENT PLANS - PARCEL A 6 GRAPHIC SCALE 40' 0' 20' 40' 80' 1" = 40' 15' WIDE WATER EASEMENT NAPA COUNTY OFFICIAL RECORD BOOK 1338 PAGE 791 SLOPE AND DRAINAGE NAPA COUNTY OFFICIAL RECORD BOOK 1338 PAGE 798
56 CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 13.

TITLE
Ordinance Amending Municipal Code Titles 13 and 14

RECOMMENDATION
Adopt an ordinance amending Titles 13 and 14 of the City of American Canyon Municipal Code authorizing the City Council to amend the 0ming for payment of Development or Mi0ga0on Impact Fees for sewer and water fees.

CONTACT
William D. Ross, Cit Attorney
Jason B. Holley, City Manager

BACKGROUND & ANALYSIS
The City of American Canyon ("City") may exact development or mi0ga0on impact fees as a condi0on of gran0ng discre0onary land use and development permits and approvals and pursuant to its police power under California Cons0tu0on Ar0cle XI, Sec0on 7, subject to the limita0ons of the Mi0ga0on Fee Act, Government Code Sec0on 66000 et seq. (the "Mi0ga0on Fee Act"). The City has discre0on as to when the City collects development or mi0ga0on impact fees subject to the limitations of the Mitigation Fee Act.

Consistent with the Mi0ga0on Fee Act, the City currently collects water capacity fees and wastewater capacity fees prior to the issuance of building permits for new construc0ons and prior to the approval of final maps for subdivisions.

Among Mi0ga0on Fee Act impact fees that may be collected, Government Code Sec0on 66007(a), a provision of the Mi0ga0on Fee Act, expressly provides that the City may collect development impact fees such as "water capacity fees" and "wastewater capacity fees" on the date of issuance of a cer0ficate of occupancy. Certain other City development impact fees, including Parks, Civic, and Traffic impact fees are currently subject to deferral by City Resolution.

The deferral of development impact fees can be a significant factor regarding whether it is economically feasible to start construc0on on a development project, par0cularly in this 0me of contrac0on in the credit markets. Allowing construc0on to commence with deferment of impact fees may benefit the City by: (a) accelera0ng increases in property tax valua0on due to assessment 57 as improved land or increased property value through a sales contract; (b) collec0on of sales taxes on building materials purchased locally; (c) revenue from business license taxes from contractors and design professionals; (d) employment of construc0on personnel and their spending in the local area; and (e) increased business ac0vity when owners and purchasers seek to furnish their new building prior to occupancy.

City Staff has determined that given the referenced benefits, it is beneficial wishes to have discre0on in the 0ming of collec0ng water capacity fees and sewer wastewater capacity fees to further its mission of growing the local economy. The aCached ordinance would amend the municipal code to allow water and wastewater capacity fees to be deferred un0l issuance of a certificate of occupancy. Such a deferral would be accomplished by City Council resolution.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "ACract and expand diverse business and employment opportunities."

FISCAL IMPACT
Adop0on of the Ordinance means that the City, upon City Council Resolu0on, will not receive revenue from development impact fees at the 0me the City approves development projects or the issuance of a building permit, but instead defers receipt of the revenue to the 0me the projects are completed (upon the issuance of a cer0ficate of occupancy). Allowing for the discre0onary postponement of development impact fees could provide an incen0ve to accelerate an approved project by assis0ng with financing knowing that the fees will not be due un0l the 0me the cer0ficate of occupancy is issued.

ENVIRONMENTAL REVIEW
The ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Regula0on Sec0on 15060(c)(2) because the ac0vity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Sec0on 15060(c)(3) because the ac0vity is not a project as defined in Sec0on 15378 of the CEQA Guidelines, California Code of Regula0ons, Title 14, Chapter 3 because it has no poten0al for resul0ng in physical change to the environment, directly or indirectly. In addition, the ordinance is not a project under CEQA Regulation Section 15061(b)(3) because it has no potential for causing a significant effect on the environment.

ATTACHMENTS:

1. Ordinance - Amending Titles 13 and 14 of the Municipal Code 58 ORDINANCE NO. 2024-____

AN ORDINANCE OF THE CITY OF AMERICAN CANYON CITY COUNCIL AMENDING TITLES 13 AND 14 OF THE CITY OF AMERICAN CANYON MUNICIPAL CODE, TO AUTHORIZE THE

CITY COUNCIL TO AMEND THE TIMING FOR PAYMENT OF DEVELOPMENT OR

MITIGATION IMPACT FEES FOR SEWER AND WATER FEES
WHEREAS, the City of American Canyon ("City") may exact development or mitigation impact fees as a condition of granting discretionary land use and development permits and approvals and pursuant to its police power under California Constitution Article XI, Section 7, subject to the limitations of the Mitigation Fee Act, Government Code Section 66000 et seq. (the "Mitigation Fee Act"); and
WHEREAS, the City has discretion as to when the City collects development or mitigation impact fees subject to the limitations of the Mitigation Fee Act; and WHEREAS, Government Code Section 66007(a), a provision of the Mitigation Fee Act, expressly provides that the City may collect development impact fees such as “water capacity fees” and “wastewater capacity fees” on the date of issuance of a certificate of occupancy; and
WHEREAS, the City currently collects water capacity fees and wastewater capacity fees prior to the issuance of building permits for new constructions and prior to the approval of final maps for subdivisions; and
WHEREAS, the City Council wishes to have discretion in the timing of collecting water capacity fees and wastewater capacity fees to further its mission of growing the local economy; and
WHEREAS, the Ordinance is exempt from environmental review under CEQA.

NOW THEREFORE THE CITY OF AMERICAN CANYON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Title 13, Chapter 13.06 of the Municipal Code is hereby amended as follows (bold, underline):

13.06.090 (A)
At the time of submission of an application for a building permit for connection to the city water system, an applicant shall be required to pay a water capacity fee, in proportion to the new connection's impact on the water system. The water capacity fees set forth in this chapter shall be collected from new construction 59 prior to issuance of a building permit, and for subdivisions prior to approval of a final map, unless other provisions are adopted as a part of an approved development agreement, or the City Council authorizes an alternative to the timing of such fees by resolution.

SECTION 2. Title 14, Chapter 14.06 of the Municipal Code is hereby amended as replacing existing Section 14.06.020 (A) as follows:

14.06.020 (A)
At the time of submission of application for building permit for connection to the city wastewater collection system, an applicant shall pay a wastewater capacity fee in proportion to use of the capacity of the wastewater system. The wastewater capacity fees set forth in this chapter shall be collected from new construction prior to issuance of a building permit, and for subdivisions prior to approval of a final map, unless other provisions are adopted as a part of an approved development agreement, or the City Council authorizes an alternative to the timing of such fees by resolution.

SECTION 3. CEQA Exemption
The ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Regulation Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. In addition, the ordinance is not a project under CEQA Regulation Section 15061(b)(3) because it has no potential for causing a significant effect on the environment.

The foregoing Ordinance was introduced at a Regular Meeting of the City Council of the City of American Canyon, State of California, held on the 16th day of July, 2024, and adopted at a Regular Meeting of the City Council of the City of American Canyon, State of California, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Leon Garcia, Mayor
60 ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 61 CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

BUSINESS
ITEM NUMBER: 14.

TITLE
FY24/25 Capital Project Schedule Update

RECOMMENDATION
Informational item with City Council feedback

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer

BACKGROUND & ANALYSIS
The Public Works Department will be providing quarterly updates on the status and delivery of Capital Improvement Projects (CIP) for the current fiscal year. City Council will be provided with a master project schedule, a map of citywide projects, and photos when available. The projects will include the name of the City staff member leading the project and consultant when applicable. At this :me there are some projects that do not include a project lead, but will be updated as the fiscal year unfolds.

Following the July 16, 2024 City Council mee:ng, the quarterly update will be moved to Management and Staff Oral Reports.

FISCAL IMPACT
The Capital Improvement Program Budget was adopted by City Council on June 4, 2024.

ENVIRONMENTAL REVIEW
None
ATTACHMENTS:

1. FY24-25 CIP Schedule

2. FY24-25 CIP Project Map
62 ID Task
Mode
Task Name Duration Start Finish Resource Names
21 TR22-0400 Benton Pavement Rehab 65 days Thu 6/20/24 Wed 9/18/24 22 BENTON WAY RECONSTRUCTION 65 days Thu 6/20/24 Wed 9/18/24 23 Construction 50 days Thu 6/20/24 Wed 8/28/24 Kristine Delos Santos, Vendon McLeod 24 TR16-0700 Green Island Road 353 days Thu 6/20/24 Mon 10/27/25 25 GREEN ISLAND ROAD RECONSTRUCTION AND WIDENING PROJECT 353 days Thu 6/20/24 Mon 10/27/25 26 Utility Undergrounding Construction 47 days Thu 6/20/24 Fri 8/23/24 27 Construction 95 days Thu 6/20/24 Wed 10/30/24 Ronald Ranada, Consultant (Consor) 28 Green Island Road Reconstruction and Widening Project 353 days Thu 6/20/24 Mon 10/27/25 29 Design 52 days Thu 6/20/24 Fri 8/30/24 Ronald Ranada, Consultant (Consor) 30 Award Contract (City Council) 0 days Tue 10/15/24 Tue 10/15/24 31 Construction 239 days Wed 11/27/24 Mon 10/27/25 Ronald Ranada, Consultant (TBD) 103 WW20-0100 SS4 Broadway Sewer 155 days Tue 6/25/24 Mon 1/27/25 104 WW20-0100 SS4 Broadway Sewer 155 days Tue 6/25/24 Mon 1/27/25 105 Mainline (City) 105 days Tue 6/25/24 Mon 11/18/24
106 Design 20 days Tue 6/25/24 Mon 7/22/24 David Miller, Ronald Ranada 107 Award Contract (City Council) 0 days Tue 9/3/24 Tue 9/3/24 108 Construction 40 days Tue 9/24/24 Mon 11/18/24 Ronald Ranada 109 SR29 Crossing (RSA) 155 days Tue 6/25/24 Mon 1/27/25 110 Design 80 days Tue 6/25/24 Mon 10/14/24 Consultant (RSA) 111 Award Contract (City Council) 0 days Tue 11/19/24 Tue 11/19/24 112 Construction 30 days Tue 12/17/24 Mon 1/27/25
52 PR13-0200 Newell Open Space 119 days Thu 6/20/24 Tue 12/3/24 53 Newell Open Space 119 days Thu 6/20/24 Tue 12/3/24
54 Design 48 days Thu 6/20/24 Mon 8/26/24 Ronald Ranada, Kristine Delos Santos, Consultant (Questa) 55 Award Contract (City Council) 0 days Tue 9/17/24 Tue 9/17/24 56 Construction 45 days Wed 10/2/24 Tue 12/3/24 Ronald Ranada, Kristine Delos Santos, Vendon McLeod 6 TR23-0100 Knightsbridge (ARPA) 100 days Tue 6/25/24 Mon 11/11/24 7 TR23-0100 Knightsbridge 100 days Tue 6/25/24 Mon 11/11/24 8 Design 35 days Tue 6/25/24 Mon 8/12/24 Ginny Leija, Ronald Ranada, Consultant (Bellecci) 9 Award Contract (City Council) 0 days Tue 8/20/24 Tue 8/20/24 10 Construction 50 days Tue 9/3/24 Mon 11/11/24 Ronald Ranada, Consultant (TBD) 86 TR24-0300 Rancho Del Mar (ARPA) 160 days Tue 6/25/24 Mon 2/3/25 87 TR24-0300 Rancho Del Mar 160 days Tue 6/25/24 Mon 2/3/25 88 Design 40 days Tue 6/25/24 Mon 8/19/24 Ronald Ranada, Consultant (Bennett) 89 Award Contract (City Council) 0 days Tue 9/17/24 Tue 9/17/24 90 Construction 7 days Tue 10/15/24 Mon 2/3/25 Ronald Ranada, Vendon McLeod 91 TR24-0200 Mevlin SD and Swk (ARPA) 130 days Tue 6/25/24 Mon 12/23/24 92 TR24-0200 Melvin SD and Swk 130 days Tue 6/25/24 Mon 12/23/24 93 Design 20 days Tue 6/25/24 Mon 7/22/24 Ginny Leija, Ronald Ranada, Consultant (Coastland) 94 Award Contract (City Council) 0 days Tue 9/3/24 Tue 9/3/24 95 Construction 60 days Tue 10/1/24 Mon 12/23/24 Ronald Ranada, Vendon McLeod 81 TR24-0100 2024 Annual Paving (Cape) 130 days Tue 10/1/24 Mon 3/31/25 82 TR24-0100 Annual Paving (Cape) 130 days Tue 10/1/24 Mon 3/31/25 83 Design 40 days Tue 10/1/24 Mon 11/25/24 Kristine Delos Santos 84 Award Contract (City Council) 0 days Tue 12/17/24 Tue 12/17/24 85 Construction 50 days Tue 1/21/25 Mon 3/31/25 Kristine Delos Santos, Vendon McLeod 71 TR23-0200 S Kelly - SR29 291 days Tue 6/25/24 Tue 8/5/25 72 TR23-0200 S Kelly - SR29 291 days Tue 6/25/24 Tue 8/5/25 73 Design 154 days Tue 6/25/24 Fri 1/24/25 Kristine Delos Santos, Ronald Ranada, Consultant (TBD) 74 Award Contract (City Council) 0 days Tue 3/4/25 Tue 3/4/25 75 Construction 102 days Mon 3/17/25 Tue 8/5/25 Kristine Delos Santos, Ronald Ranada 76 TR23-0300 Am Can Rd East Guardrail 164 days Tue 6/25/24 Fri 2/7/25 77 TR23-0300 Am Can Rd East Guardrail 164 days Tue 6/25/24 Fri 2/7/25 78 Design 84 days Tue 6/25/24 Fri 10/18/24 Kristine Delos Santos, Ronald Ranada, Consultant (TBD) 79 Award Contract (City Council) 0 days Tue 11/5/24 Tue 11/5/24 80 Construction 45 days Mon 12/9/24 Fri 2/7/25 Kristine Delos Santos, Ronald Ranada 1 WA24-0200 N Kelly Water Main 60 days Tue 6/25/24 Mon 9/16/24 2 WA24-0200 N Kelly Water Main 60 days Tue 6/25/24 Mon 9/16/24 3 Design 20 days Tue 6/25/24 Mon 7/22/24 TBD
4 Award Contract 0 days Tue 8/20/24 Tue 8/20/24
5 Construction 20 days Tue 8/20/24 Mon 9/16/24 TBD
11 PR23-0700 Silver Oak Restroom 51 days Tue 6/25/24 Tue 9/3/24 12 PR23-0700 Silver Oak Park Restroom 51 days Tue 6/25/24 Tue 9/3/24 13 Design 25 days Tue 6/25/24 Mon 7/29/24 Consultant (RSA) 14 Award Contract (City Council) 0 days Tue 8/6/24 Tue 8/6/24 15 Construction 20 days Wed 8/7/24 Tue 9/3/24 TBD
16 PR23-0600 Comm Park I 50 days Mon 6/24/24 Fri 8/30/24 17 PR23-0600 Comm Park I 50 days Mon 6/24/24 Fri 8/30/24 18 Design 25 days Mon 6/24/24 Fri 7/26/24
19 Award Contract (City Council) 0 days Mon 7/29/24 Mon 7/29/24 20 Construction 25 days Mon 7/29/24 Fri 8/30/24 Rick Hall 32 PR23-0500 Northampton Restroom 61 days Mon 6/24/24 Mon 9/16/24 33 NORTHAMPTON RESTROOM 61 days Mon 6/24/24 Mon 9/16/24 34 Design 30 days Mon 6/24/24 Fri 8/2/24 Consultant (RSA) 35 Award Contract (City Council) 0 days Tue 8/6/24 Tue 8/6/24 36 Construction 30 days Tue 8/6/24 Mon 9/16/24 TBD
37 PR23-0400 Northampton Shade Structure 130 days Mon 6/24/24 Fri 12/20/24 38 NORTHAMPTON SHADE STRUCTURE 130 days Mon 6/24/24 Fri 12/20/24 39 Design 100 days Mon 6/24/24 Fri 11/8/24 Consultant (RSA) 40 Award Contract (City Manager) 0 days Mon 11/11/24 Mon 11/11/24 41 Construction 30 days Mon 11/11/24 Fri 12/20/24 Capital Projects Coordinator (TBD) 42 PR23-0200 Melvin Tennis Courts 60 days Mon 6/24/24 Fri 9/13/24 43 Melvin Tennis Courts 60 days Mon 6/24/24 Fri 9/13/24 44 Design 45 days Mon 6/24/24 Fri 8/23/24 Kristine Delos Santos 45 Award Contract (City Council) 0 days Mon 8/26/24 Mon 8/26/24 46 Construction 15 days Mon 8/26/24 Fri 9/13/24 TBD
47 PR19-0100 Wetlands Enviro Edu 90 days Mon 6/24/24 Fri 10/25/24 48 WETLANDS ENVIRO EDU 90 days Mon 6/24/24 Fri 10/25/24 49 Design 45 days Mon 6/24/24 Fri 8/23/24 Consultant (RSA) 50 Award Contract (City Council) 0 days Mon 8/26/24 Mon 8/26/24 51 Construction 45 days Mon 8/26/24 Fri 10/25/24 Capital Projects Coordinator (TBD) 57 CF23-0300 Corp Yard Relocation 135 days Tue 6/25/24 Mon 12/30/24 58 CORP YARD RELOCATION & UPGRADE 135 days Tue 6/25/24 Mon 12/30/24 59 Construction 135 days Tue 6/25/24 Mon 12/30/24 Brian Materne 60 CF23-0100 City Hall Roof 55 days Tue 6/25/24 Mon 9/9/24 61 City Hall Roof Improvement 55 days Tue 6/25/24 Mon 9/9/24 62 Design 20 days Tue 6/25/24 Mon 7/22/24 Ginny Leija
63 Award Contract (City Manager) 0 days Tue 8/6/24 Tue 8/6/24 Kristine Delos Santos[75%],Ronald Ranada[10%],Vendon McLeod[90%] Ronald Ranada, Consultant (Consor)
Ronald Ranada[20%]
10/15
Ronald Ranada[20%]
David Miller[75%],Ronald Ranada[25%]
9/3
Ronald Ranada[30%]
11/19
Ronald Ranada[20%],Kristine Delos Santos[10%]
9/17
Kristine Delos Santos[25%],Ronald Ranada[15%],Vendon McLeod[75%] Ginny Leija[25%],Ronald Ranada[10%]
8/20
Ronald Ranada[15%]
Ronald Ranada[10%]
9/17
Ronald Ranada[20%],Vendon McLeod[90%]
Ronald Ranada[10%],Ginny Leija[20%]
9/3
Ronald Ranada[20%],Vendon McLeod[90%]
Kristine Delos Santos[33%],Ronald Ranada[20%]
12/17
Kristine Delos Santos[20%],Ronald Ranada[10%],Vendon McLeod[30%] 3/4
Kristine Delos Santos[20%],Ronald Ranada[10%]
11/5
Kristine Delos Santos[25%],Ronald Ranada[10%]
8/20
8/6
7/29
8/6
11/11
8/26
8/26
8/6
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Task
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Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
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External Tasks
External Milestone
Deadline
Progress
Manual Progress

Project: CIP 24-25 Schedule
Date: Wed 7/3/24
63 ID Task
Mode
Task Name Duration Start Finish Resource Names
64 Construction 20 days Tue 8/13/24 Mon 9/9/24 Ginny Leija 65 WA25-0100 Hanna Water Main (see TR16-0700)
66 WW16-0300 SCADA 265 days Tue 6/25/24 Mon 6/30/25
67 WW16-0300 SCADA 265 days Tue 6/25/24 Mon 6/30/25
68 Design 39 days Tue 6/25/24 Fri 8/16/24 Design Build (TBD) 69 Award Contract (City Council) 0 days Tue 9/3/24 Tue 9/3/24 70 Implementation 196 days Mon 9/30/24 Mon 6/30/25 Design Build (TBD) 113 WW24-0100 Andrew Road Sewer Repair (see WW20-0100)
114 PR25-0600 Main Street Park Improvements 171 days Mon 11/4/24 Mon 6/30/25 115 Design 171 days Mon 11/4/24 Mon 6/30/25 Capital Projects Coordinator (TBD) 116 PR25-0400 Veterans Park Playground Replacement 124 days Tue 8/6/24 Fri 1/24/25 117 Design 66 days Tue 8/6/24 Tue 11/5/24 Capital Projects Coordinator (TBD) 118 Award Contract (City Council) 0 days Tue 11/19/24 Tue 11/19/24 119 Construction 40 days Mon 12/2/24 Fri 1/24/25 Capital Projects Coordinator (TBD) 96 WA24-0100 Rio Del Mar Water Main (see TR24-0300)
97 WA23-0200 WTP Filter Media 191 days Mon 10/7/24 Mon 6/30/25 98 Design 191 days Mon 10/7/24 Mon 6/30/25 Water Ops
99 WA23-0100 WTP Shop 171 days Mon 11/4/24 Mon 6/30/25
100 Design 171 days Mon 11/4/24 Mon 6/30/25 Capital Projects Coordinator (TBD) 101 PR23-0100 Melvin Park Expansion 171 days Mon 11/4/24 Mon 6/30/25 102 Design 171 days Mon 11/4/24 Mon 6/30/25 Capital Projects Coordinator (TBD) 9/3
11/19
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
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External Milestone
Deadline
Progress
Manual Progress

Project: CIP 24-25 Schedule
Date: Wed 7/3/24
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65 CITY COUNCIL AGENDA
JULY 16, 2024

STAFF REPORT

BUSINESS
ITEM NUMBER: 15.

TITLE
Parks and Community Services Master Plan

RECOMMENDATION
Adopt a Resolu,on amending the Fiscal Year 2024/25 Budget and approving an agreement with RRM Design Group (San Leandro, CA) in the amount not to exceed $207,000 to update the Parks and Community Services Master Plan.

CONTACT
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
The Parks and Community Services Master Plan (Plan) was created in 2012 by members of the Parks and Community Services Commission (PCS), the Open Space Advisory Commi:ee (OSAC), the Planning Commission, and City Staff (A:achment 1). This collabora,ve effort aimed to develop a comprehensive Plan to guide the City's Parks and Recrea,on Department. It represents the first extensive ini,a,ve to outline the direc,on and scope of American Canyon's parks, civic facili,es, open spaces, recrea,on programming, and other essen,al community services. This Plan served as the "road map" for how the City of American Canyon would achieve these goals from 2012 to the present day.

In 2020, the Plan update was ini,ally included in the scope of the General Plan update. However, due to the COVID-19 pandemic, it was removed from the General Plan's scope of work and put on hold. The General Plan update will include a chapter on Environment, Parks, and Recrea,on for American Canyon.

At the April 13, 2023, and August 10, 2023, PCS mee,ngs, the Commissioners recognized the valuable work completed in 2012. They acknowledged and celebrated the many successes achieved through the Plan and agreed that an update is necessary to con,nue advancing and mee,ng the needs of our diverse, mul,genera,onal, and growing community. As part of the PCS's Work Plan for FY23/24, the Council approved the Commission to prepare a Request for Proposal (RFP) to update the Plan.

The Commission reengaged with RRM Design Group (San Leandro, CA), the most qualified 66 respondent to the original solicita,on, to develop a Scope of Work (SOW) for upda,ng the Plan, along with a cost es,mate (A:achments 2 and 3). The update will include a review of exis,ng City documents: the 2012 Parks and Community Services Master Plan, the 2015 Community Needs Assessment, the 2019 American Canyon Bicycle Plan, and the Parks and Recrea,on Element of the General Plan. Addi,onally, RRM will assist with an online ques,onnaire, public engagement elements that will include stakeholder interviews, a public open house, and a study session that will include City staff, community members, Commissions, Council, and stakeholders. The ,me required to update the Plan can take up to 18 months to ensure adequate ,me for community engagement, data collection, and plan development.

At the June 18, 2024, Special Joint City Council and PCS mee,ng, the Council approved PCS's Work Plan for FY24/25, which included upda,ng the Plan. The Commission, along with staff, recommends the Council's approval to move forward with execu,ng an Agreement with RRM Design Group (San Leandro, CA) to assist with the Plan's update.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The FY 2024/25 Budget includes $188,000 for the Parks and Community Services Master Plan. Staff recommends amending Park Impact Fee Fund 310-85-450-42190 from $188,000 to $207,000. There is sufficient funding to implement the Recommended Ac,on which will reduce the Park Impact Fee Fund Balance from $1,774,800 to $1,755,800.

ENVIRONMENTAL REVIEW
15378(b) - The ac,on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec,ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. 2012 Parks and Community Services Master Plan

2. RRM Scope of Work

3. RRM Estimate

4. Resolution
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American Canyon
Parks Master Plan Re-Scope
3/11/24
1 TASK 1 – PROJECT INITIATION & ONGOING PROJECT MANAGEMENT

RE-KICK OFF MEETING
To initiate the Parks Master Plan planning process and set the stage for a successful project, RRM Design Group (RRM) will conduct an initial virtual meeting with City staff, to confirm project expectations, mission, goals, community outreach strategy, proposed scope of services, schedule, and expected deliverables. The conversation regarding expected deliverables could include discussing an outline for the final Plan document. RRM requests that staff prepare a google earth virtual tour of the city’s parks.

PROJECT WEBPAGE
RRM will provide materials developed as part of tasks outlined below for the City to post on a project webpage on the City’s website. The project webpage would serve as the home base for all public information about the Parks Master Plan including: a summary of the project, noticing for all public forums and pop-up events, links to online questionnaires, as well as project status and next steps.

DELIVERABLES:
• Prepare for and participate in one (1) virtual kick-off meeting • Materials and Summary notes from kick-off meeting
• Materials for an American Canyon’s Park Master Plan webpage

ONGOING PROJECT MANAGEMENT AND COORDINATION
This task is intended to allow for necessary coordination between the project team members and City staff, including teleconferences, correspondence, record-keeping, electronic file management, and additional necessary internal coordination.

DELIVERABLES:
• Ongoing project coordination and management, as described above. This assumes an average of six (6) hours per month for up to twelve (12) months.

TASK 2 – ASSESSMENT OF CURRENT PARKS AND COMMUNITY SERVICES

REVIEW OF EXISTING CITY INFORMATION
RRM will review past reports, studies, and plans to obtain an overall picture of American Canyon’s Park Amenities and research demographics for residents of American Canyon.

Available documents include, but are not limited to:
- Communities Needs Assessment 2015
- American Canyon Bicycle Plan 2019
- General Plan Parks and Recreation Element
222
American Canyon
Parks Master Plan Re-Scope
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2 - Parks and Community Services Master Plan (2012)

ASSESSMENT OF EXISTING PARKS AND COMMUNITY SERVICES
Working with City staff, RRM will prepare a current summary assessment of existing parks and community services. We ask that the City provide comments and updates to the 2015 Communities Needs Assessment, specifically Chapters 5 Programs and Events Assessment and Chapter 6 Facility Assessments and Level of Service Analysis, as a foundation of this work effort.

This high-level analysis will identify each facility’s strengths, weaknesses, and areas for improvement. The assessment will evaluate parks based on agreed upon metrics but could include evaluating the condition of parks and facilities, the availability and accessibility of services, and level of usage by the community if information is available and provided by City staff. It is anticipated that one page with photographs for each facility will highlight the findings conducted during a one-day in-person tour guided by staff.

DELIVERABLES:
• Participation in a one-day guided tour to photograph and assess existing City facilities • One memo summarizing the existing conditions, as well as the assessment of existing parks and community services.

TASK 3 – IDENTIFICATION OF COMMUNITY NEEDS AND PRIORITIES

ONLINE QUESTIONNAIRE
The identification of the needs and priorities of the community will be done through an online questionnaire that will include the ability of respondents to identify locations which will be geocoded. In addition, RRM will provide the City with materials prepared as part of other tasks so that they can host Pop-Up Booths or tables at events such as Earth Day. It is anticipated that the Pop-Up Booths would be facilitated by either City staff or members of the Park and Community Services Commission. Additionally, RRM will provide the City with materials to support intercept surveys at parks. Data gathered through the questionnaire, pop-up events, intercept surveys, and additional relevant information collected during the General Plan update will be used as the foundation for the development of the Parks Master Plan document.

PUBLIC ENGAGEMENT
• Study Session: RRM will facilitate one meeting which is intended to serve as a project introductory meeting to review the City’s General Plan mission, vision, and values and gather input to inform the guiding principles, goals, and objectives for the Park Master Plan. The format will be of a study session and may include City staff, Community Members, Commissions, Council, and Stakeholders.
• Stakeholder Interviews: RRM will conduct a series of stakeholder interviews to solicit input from community partners and non-profit organizations that currently provide services and support. The interviews involve a series of half-hour to one-hour 223
American Canyon
Parks Master Plan Re-Scope
3/11/24
3 confidential meetings (held via video/teleconference). We will collaborate with City staff to identify stakeholders. RRM will conduct the interviews and we ask that City staff notify and manage the meeting invitations of the stakeholders. • Public Open House: RRM will facilitate one public open house where attendees will engage in interactive activities to help determine what the community’s desires and priorities are. We will discuss the parks and community programming that exists today, explore what type of parks and amenities the community would like in the future and use sticker exercises to help determine priorities.

A second public open house, for a total of two open houses, can be included for an additional fee.

DELIVERABLES:
• Provide one online questionnaire with about 15-20 questions, that has the capabilities to capture geocoded data.
• Provide materials for staff to host a pop-up booth at an existing event to educate and solicit public input. We ask the staff provide one comprehensive and consolidated set of comments received from the public outreach efforts that the City conducts for RRM’s use in the development of the Master Plan.
• Provide material to be used for intercept surveys
• Prepare for and attend 4-6 virtual interviews over a two-day period. City Staff will be responsible for meeting notification and logistics.
• Attend and facilitate one (1) study session
• Public Open House: Facilitate one (1) open house and provide a summary of feedback.

TASK 4 – DEVELOPMENT OF GOALS AND OBJECTIVES
Based on the needs and priorities identified in the community, as well as those established in the General Plan, RRM will establish clear goals and objectives for parks and community services. These goals will be specific, measurable, achievable, relevant, and time-bound to ensure they are actionable and can be effectively implemented and may include goals regarding improvements to existing and future facilities, as well as community services programming.

DELIVERABLES:
• Clear goals and objectives for the Parks Master Plan. • One conference call with staff to discuss goals and one set of revised goals and objectives. • RRM will prepare the PPT presentation for the City to present to the Parks and Recreation Commission
224
American Canyon
Parks Master Plan Re-Scope
3/11/24
4 • Administrative Draft and Screencheck Draft (described below) will include a section on goals and objectives.
o RRM’s virtual attendance at the Parks and Recreation Commission can be added as an optional task.

TASK 5 – PROGRAMMING AND SERVICES
Currently, the City has a unique and important relationship with community partners and nonprofit organizations. Community partners and nonprofit organizations play a significant role within the Parks Department and enhance the quality of life and sense of place for community members in American Canyon through cultural diversity and inclusivity. This is a valued partnership that the City would like to foster and continue.

The Plan will identify existing programming and services provided by the City and through partnerships with local organizations and non-profits.

Additionally, informed by the needs and priorities of the community, the Plan will identify gaps in the general and specialized programs and services that cater to all ages and demographics.

This is in support of a potential Goal for the City to provide “generalist” programs and services and Partners provide “specialized” programs and services.

DELIVERABLES:
• Administrative Draft and Screencheck Draft (described below) will include a section on programming and services. RRM will craft this section with the City’s help and insight and will be relying on the City to provide data and documentation. This section will include the following:
o Inventory of existing City and Partnership-provided services and programs. o Evaluate and recommend realignment of City and Partnership programs and services based on Goal.
o Identify gaps in general and specialized programs and services. o Strategy on community partner and nonprofit organization collaboration and support to enhance our community’s unique cultural diversity and inclusivity.

TASK 6 – DESIGN AND DEVELOPMENT OF NEW PARKS AND FACILITIES The Plan will include strategies for the design and development of new parks and facilities to meet the needs of the community. This includes developing standards for:
• Existing Park typologies (ie: pocket park, neighborhood park, community park) and potentially new park typologies (linear park, natural open space, standalone community center etc.). This will include a range of park size and a list of common amenities for each typology.
• Goals and policies to support sustainable practices to counter the negative impact of Climate Change on park design (i.e.: hotter climate, less water). • Utilizing City provided data, input collected through community engagement, and during the field survey, the plan will identify potential new park locations and facilities, 225
American Canyon
Parks Master Plan Re-Scope
3/11/24
5 such as sports fields, playgrounds, or community centers as well as a process for acquiring and developing new parks.

DELIVERABLES:
• Administrative Draft and Screencheck Draft (described below) will include a section on park typologies, standards for park facilities, and criteria for new park locations and facilities and process for acquiring and developing new parks.

TASK 7 – FUNDING AND RESOURCE ALLOCATIONS
The Parks Master Plan document will have a section devoted to funding protocols and best practices. This section will identify public private partnerships, grant funding sources as well as other funding strategies and opportunities.

RRM will include strategies for funding the enhancing and maintaining existing parks and facilities, as well as looking at a deferred maintenance plan and funding strategy.

DELIVERABLES:
• Administrative Draft and Screencheck Draft will include:
o Identify potential funding strategies for programming and development of new and existing parks and facilities.

TASK 8 – IMPLEMENTATION PLAN
RRM will include maintenance standards and strategies, as well as strategies for improving accessibility for all residents.

RRM will prepare a matrix that compares high priority services, whether it is provided by the City or Partner, whether it is needed in a new or existing park, and its relative cost.

DELIVERABLES:
• Administrative Draft and Screencheck Draft will include:
o Identify maintenance standards and strategies, as well as opportunities improved accessibility.
o Priority matrix of needed future programs, services, facilities, and cost.

TASK 9 – PLAN DEVELOPMENT AND ADOPTION
Administrative Draft Parks Master Plan
RRM will build upon the information provided, gathered, and developed to produce a graphically rich, easy-to-use Parks Master Plan to carry out the community’s vision. This initial draft – the Administrative Draft – is intended for internal review. RRM will work with the City to 226
American Canyon
Parks Master Plan Re-Scope
3/11/24
6 develop an outline for the chapters and content for the Master Plan early on in the process to ensure the Plan is organized in a way that meets City expectations and is more helpful. Content for the Administrative Draft will be developed under Tasks 2-8.

DELIVERABLES:
• One (1) digital copy of the Administrative Draft Parks Master Plan • We ask that City staff provide one (1) consolidated marked-up version of all comments.

Screencheck Draft Parks Master Plan
Building off input from the review of the Administrative Draft, RRM’s team will develop a Screencheck Draft Parks Master Plan. The Screencheck Draft will be reviewed by the City to ensure all previously requested revisions from the Administrative Draft have been incorporated accurately, however, this review isn’t intended to provide substantial new edits.

DELIVERABLES:
• One (1) digital copy of the Screencheck Draft Parks Master Plan. • We ask that City staff provide one (1) consolidated marked-up version of all comments.

Public Review Draft Parks Master Plan
RRM will develop a Public Review Draft Parks Master Plan. At this point, the City’s comments will have been integrated, and this draft will provide an additional internal review opportunity prior to its release to the public. This version of the Plan is intended for public review and comment as well as decision maker action.

DELIVERABLES:
• One (1) digital copy of the Refined Draft Park Master Plan. • We ask that City staff provide one (1) consolidated marked-up version of all comments.

Commission Meetings
The RRM team will prepare for and attend two (2) public meetings with the Parks and Community Services Commission. The first meeting will take place during the mid-point of the project to update the Commission on the status of the project. The second meeting is envisioned as taking place toward the end of the process to discuss the draft plan.

Additionally, the RRM team will prepare for and attend one (1) Open Spaces, Active Transportation, and Sustainability Commission meeting. The intent of this meeting is to present the Parks Master Plan. It is anticipated that an errata sheet will be developed and used to present any requested changes to the City Council
DELIVERABLES:
• Prepare for and attend two (2) public meetings with the Parks and Community Services Commission
• Prepare for an attend one (1) public meeting with the Open Spaces, Active Transportation, and Sustainability Commission to assist City staff in presenting the Master Plan at Park this includes preparation of PowerPoint presentation materials. 227
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7 City Council Meeting
The RRM team will prepare for and attend one (1) public hearing/meeting with the City Council to help City staff present the Parks Master Plan.

DELIVERABLES:
• Prepare for and attend one (1) public hearing. Assist City staff in presenting the Master Plan at hearings including preparation of PowerPoint presentation materials.

Final Edits to Parks Master Plan
Following action taken by the City Council, final edits and modifications will be made to the approved Parks Master Plan document, incorporating recommendations and actions as identified by staff. It is assumed that one (1) set of minor revisions may be made, incorporating City Council action.

DELIVERABLES:
• Incorporate revisions to Final Parks Master Plan reflecting final approval by City Council. One (1) digital copy of final Parks Master Plan.
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8 WORK PROGRAM ASSUMPTIONS
The proposed work program and corresponding budget are based on the following assumptions:
• Documents and GIS Data. We assume the City will provide relevant planning and zoning materials and ordinances, any uncodified ordinances related to the Development Code, and any pertinent reports, as well as GIS files of General Plan Parks and Recreation Element. • Meeting Attendance. The project budget includes attendance at meetings/workshops identified in the scope of work, as identified virtual or in-person. The costs of additional meeting attendance or a switch from virtual to in-person would be on a time and materials basis if requested. Teleconferences and meetings with staff will be held as needed throughout the project and are included in the project budget.
• Consolidated Comments and Direction. City staff will provide a single set of nonconflicting, consolidated comments on the review of drafts of all documents. • Electronic Documents. We will provide digital files of documents in MS Word or InDesign and in a web-ready PDF format.
• Printing. City staff will be responsible for printing and distribution of copies of reports and draft and final documents and printing of all meeting notice materials. • Multiple Languages. Multilingual translation and interpretation is assumed to be provided by the City if desired. RRM is capable of providing Spanish translation of project materials. However, multilingual services may be provided upon mutual agreement regarding additional tasks and associated costs.
• California Environmental Quality Act Compliance. Environmental compliance documentation, if needed, is assumed to be completed by others.
• Additional Services. Additional services beyond those identified in the scope of work will be provided at the market billing rates of the firm at the time the additional services are requested. 229
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BUDGET

TASK DESCRIPTION TASK TOTAL
Task 1 Project Ini�a�on & Ongoing Project Management $23,697 Task 2 Assessment of Current Parks and Community Services $7,426 Task 3 *Revised* Iden�fica�on of Community Needs and Priori�es $58,126 Task 4 Development of Goals and Objec�ves $5,190
Task 5 Programming and Services $5,970
Task 6 Design and Development of New Parks and Facili�es $5,640 Task 7 Funding and Resource Alloca�on $5,060
Task 8: Implementa�on Plan $8,514
Task 9 Plan Development and Adop�on $65,622
Subtotal $185,245
Reimbursable Expenses $3,000
Project Total $188,245
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RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY OF AMERICAN CANYON AMENDING THE FISCAL YEAR 2024/25 BUDGET

AND APPROVING AN AGREEMENT WITH RRM DESIGN GROUP IN THE AMOUNT NOT TO EXCEED $207,000 TO UPDATE THE PARKS AND COMMUNITY SERVICES MASTER PLAN.

WHEREAS, the Parks and Community Services Master Plan guides American Canyon’s recreation programs and services, enhance the park systems – including neighborhood parks and pocket parks, trails, open spaces, and address facility improvements and identify needs; and WHEREAS, the City Council approved the current Parks and Community Services Master Plan on June 5, 2012 (Resolution 2012-39); and
WHEREAS, on June 18, 3034, the City Council approved the Parks and Community Services Commission’s Work Plan for Fiscal year 2024/25 to update the Parks and Community Services Master Plan; and WHEREAS, RRM Design Group (San Leandro, CA) is the most qualified consultant to update the Parks and Community Services Master Plan; and
WHEREAS, the Fiscal Year 2024/25 Budget includes $188,000 for the Parks and Community Services Master Plan update through the Park Impact Fee Fund 310-85-450-42190; and WHEREAS, there is sufficient funding in the Park Impact Fee Fund 310-85-450-42190 to increase the Fiscal Year 2024/25 budget by $19,000; and
NOW THEREFORE BE IT FURTHER RESOLVED that the American Canyon City Council does hereby resolve as follows:

1. Amend the Fiscal Year 2024/25 Budget within Fund 310-85-450-42190 from $188,000 to $207,000 to update the Parks and Community Services Master Plan.

2. Authorize the City Manager to execute an agreement with RRM Design Group in an amount not to exceed $207,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 16
th day of July 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 231
City Council Committee Report
Submitted
by: *
Vice Mayor David Oro Council
Meeting
Date:
07/16/2024
Event
Date:
2024-06-21 Event Type Committee Report
Event Title: * Association of Bay Area Governments General Assembly (ABAG) Event Report: Attended as a voting delegate the General Assembly meeting of The Association of Bay Area Governments (ABAG).

The main business item was the adoption of the Proposed Fiscal Year (FY) 2024-25 Association of Bay Area Governments (ABAG) Operating Budget and Work Program which passed. Discussion around strategies meeting a structural deficit and increasing member dues. For American Canyon, the next year's membership fee increase will be $670, from $6704 to $7375.

This was the first meeting chaired by the new president and our County Supervisor Belia Ramos.

Was unable to attend the conference portion of the program which covered the following:
1) Shalini Vajjhala, Executive Director of PRE Collective, opened the conference with insights on creative predevelopment and governance models to enhance regional resilience. Drawing from her experience as a former federal official and design firm CEO, she shared examples of innovative governance from across the U.S. to inspire regional collaboration in the Bay Area.
2) A presentation on Senate Bill 272, a new state mandate that requires all coastal and bay jurisdictions to create Sea Level Rise adaptation plans that the San Francsico Bay Conservation and Development Commission must approve. 3) A panel discussion that highlighted how local governments around the region are collaborating on solutions to address environmental challenges and ways local governments’ innovative governance structures are responding to regional issues that cannot be addressed by individual jurisdictions Materials from the meeting can be found at https://abag.ca.gov/meetings/general-assembly-13 Audio recording of the meeting is here: https://baha.granicus.com/player/clip/17675?view_id=1&redirect=true File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
2024-07-04 Event Type Community Event
Event Title: * Fourth of July Parade and Fireworks
Event Report: Kudos to the city staff and team who put this together. It was a hot one! However, there was one significant complaint: the music played during the fireworks show. Several people mentioned it to me directly, and many more commented online, about the poor music choice. I even heard someone in the audience shot "Turn it off!"  At one point, a song even sounded like an instrumental version of "This is Halloween" from Tim Burton's "A Nightmare Before Christmas."
As a former professional disc jockey, I'd be happy to create a playlist for next year's event. 232
File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
2024-06-22 Event Type Community Event
Event Title: * Rock the Ride Napa Valley
Event Report: For the second year in a row, my family and I joined Rock the Ride USA in Yountville. Rock the Ride is benefit bike ride and walk that raises funds for national and local nonprofit organizations working to end gun violence. Always a good time and for a great cause. Perfect weather that day too. https://www.rocktherideusa.com/ File/Photo Upload
IMG_8160.jpeg 2.02MB
Max file size for all uploads is 25 MB
Event
Date:
2024-07-12 Event Type Other
Event Title: * 2024 League of California Cities Annual Conference and Expo Event Report: I'm proud to report that a session proposal I submitted has been accepted, and I will be hosting a panel at the 2024 League of California Cities Annual Conference and Expo in Long Beach this October.

Below is the abstract and list of speakers. We are very excited about this opportunity to showcase an important topic that will impact not only local governments but everyone in society today. Special thanks to Jen Kansanback for helping us connect with our Southern California panelist.

Submitted by: David Oro, City of American Canyon
Battling Misinformation in the Age of Artificial Intelligence Should AI be feared or embraced? For public officials, it’s both. The rapid advancement of AI technology presents new challenges for local governments. New AI tools make misinformation easy to create and more realistic than ever. Without proper detection and response strategies, it can influence elections, foster distrust, and make effective communication with constituents more difficult. Successful outreach now requires municipal leaders to know how communications is different in 2024 and understand how to use AI strategically.  This panel will explore the changing dynamics of public communication in this era, moving beyond traditional approaches while navigating the promise and challenge of artificial intelligence. This group of seasoned crisis communication experts and Public Information Officers (PIOs) who have managed challenging situations for local and other government organizations will guide policymakers on strategic communications approaches that are effective amid the digital era's misinformation mayhem. Participants will learn about recent examples of disinformation, explore ways to maintain digital integrity, and promote transparent, informed public discussions including productive and ethical uses of AI.

Moderator:

David Oro, Vice Mayor, City of American Canyon
Speakers:

Brian Baker, President/Founder, Big Sky Crisis Communications Alexa Davis, Assistant City Manager, City of Rolling Hills Estates Doug Levy, Author, Communications Strategist, Doug Levy Communications, LLC File/Photo Upload Max file size for all uploads is 25 MB 233
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August 6, 2023, Regular City Council Meeting. 4:30p Open Session.

National Night Out
August 20, 2024, Regular City Council Meeting. 6:30p Open Session Green Island Rd. Paving Project Authority to Issue Bonds, etc.

CalCities Voting Delegate
Oat Hill Multi Family Project
August 22, 2024, Planning Commission Meeting. 6:30 p.m.

SDG 220 Warehouse
Crawford Way Multi Family Project
September 3, 2024, Regular City Council Meeting . 6:30p Open Session.

National Hispanic Heritage Month
Receive and File National Community Survey Report
235