Agenda packet — American Canyon City Council, January 21, 2025

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
January 21, 2025
6:30 PM
Tonight's mee(ng is a limited public forum. American Canyon promotes respec0ul and responsible behavior among its mee(ng par(cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina(on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na(onal origin, physical or mental disability or sexual orienta(on/gender iden(fica(on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 849 9699 3806; Passcode: 12345. Phone in to Zoom: 408-638- 0968
Oral comments, during the mee(ng: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri;en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee"ng and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alterna"ve format or auxiliary aid, at least three calendar days before the meeting.

Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro CITY COUNCIL MEETING AGENDA JANUARY 21, 2025
1 3:00 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
3:00 P.M. CLOSED SESSION ITEMS

1. Ma;ers Rela(ng to Public Employment Public Employee Performance Evaluation Pursuant to Government Code Section 54957.

Positions: Jason Holley, City Manager; William Ross, City Attorney

2. Conference with Legal Counsel - Exis(ng Li(ga(on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al . (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

3. Conference with Legal Counsel – An(cipated Li(ga(on. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.

Recommendation:
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION CITY COUNCIL MEETING AGENDA JANUARY 21, 2025
2 PROCLAMATIONS AND PRESENTATIONS
There are no Proclamation or Presentation items.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

4. Minutes of December 17, 2024
Recommendation: Approve the minutes of the Regular City Council mee"ng of December 17, 2024.

5. Minutes of January 15, 2025
Recommendation: Approve the minutes of the Special City Council - Planning Commission Interviews meeting of January 15, 2025.

6. Report Upon Return from Closed Session
Recommendation: Approve the Report Upon Return from Closed Session for the Regular City Council meeting of December 17, 2024.

7. Acceptance of Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court Recommendation: Adopt a Resolu"on accep"ng the Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court and associated with the SDG Commerce 217 Wine Warehouse Project.

8. OpenGov Agreement for Computerized Maintenance Management System (CMMS) Recommendation: Adopt a Resolu"on authorizing the City Manager to enter into an agreement with OpenGov for CMMS Software Solution.

9. Amendment # 1 to Agreement # 2024-86 - Anderson Home Repair, Inc.

Recommendation: Adopt a Resolu"on authorizing Amendment #1 to Agreement #2024-86 - Anderson Home Repair, Inc. for Wastewater and Water Opera"ons Management Services in the amount of $220,000 for a total contract amount not to exceed $315,000

10. Measure T MOE and Equivalent Fund Certification FY2023/24 Recommendation: Take the following ac"ons related to Measure “T” (The Napa Countywide Road Maintenance Act):

1. Adopt a Resolu"on approving the Maintenance of Effort (MOE) cer"fica"on of $370,015 as required under Measure “T” Program (The Napa Countywide Road CITY COUNCIL MEETING AGENDA JANUARY 21, 2025
3 Maintenance Act)

2. Adopt a Resolu"on approving cer"fica"on of Equivalent Fund expenditures under the Measure "T" Program (The Napa Countywide Road Maintenance Act).

11. Ordinance Modifying Certain Compensa(on Provisions for the Members of the City Council Second Reading
Recommendation: Waive reading, read by "tle only, and adopt Ordinance 2024-09 modifying the compensation of the members of City Council.

PUBLIC HEARINGS
There are no Public Hearing items.

BUSINESS

12. No(ce Voiding Planning Commission's Issuance of Napa Valley Ruins and Gardens (NVRG) Fencing Design Review Permit

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

FUTURE AGENDA ITEMS

13. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA JANUARY 21, 2025
4 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
December 17, 2024
5:30 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
Action: Closed session was called to order at 5:30 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmembers Brando Cruz, Melissa Lamattina, David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None
PUBLIC COMMENTS – CLOSED SESSION ITEMS
Mayor Washington called for public comment. Written comments: none. Oral Comments: none The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No.

C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No.

CV0003752).

2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.
6:30 P.M. OPEN SESSION - REGULAR MEETING
5 CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:36 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION Action: A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. Proclamation Congratulating American Canyon High School on winning the 2024 CIF Division 5A State Football Championship
Mayor Washington announced the proclamation. It was received by American Canyon High School Head Football Coach Trevor Hudson.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington called for public comments. Written comments: none. Oral comments: Karen Fritz was called to speak. The public comments period was closed.

AGENDA CHANGES
There were no agenda changes.

CONSENT CALENDAR
Action: Motion to adopt Consent calendar made by Vice Mayor Joseph, seconded by Councilmember Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

4. Minutes of December 3, 2024
Action: Approved the minutes of the Regular City Council meeting of December 3, 2024. 6 5. Parks and Recreation Department User Fee Schedule
Action: Adopted Resolution 2024-91 of the City Council of the City of American Canyon to repeal and replace Resolution 2024-24 with the updated Parks and Recreation Department User Fee Schedule.

6. AB1600 Annual Report
Action: Received and filed the Development Impact Fee Report for the Fiscal Year ended June 30, 2024.

7. City Facilities Security Upgrade
Action: Adopted Resolution 2024-92 increasing the operating budget for the Water and Wastewater Enterprises, $21,118 and $46,531 respectively and authorizing the City Manager to enter into an agreement with Safe House Corporation for facility security upgrades for an amount not to exceed $116,950.

8. Amendment #2 to Lease Agreement with SpectraSite Communications, LLC for Lease of Cityowned Parcel Action: Adopted resolution 2024-93 authorizing City Manager to execute Lease Amendment #2 with SpectraSite Communications, LLC

9. Watson Ranch Lots 14 & 15 Public Improvements Acceptance Action: Adopted Resolution 2024-94 accepting the public streets and appurtenant utilities improvements associated with Watson Ranch Lots 14 and 15 Public Improvements Project.

PUBLIC HEARINGS
Action: There were no Public Hearings.

BUSINESS

10. Final List of Commission Vacancies and Appointment Process Council received a Commission Vacancies and Appointment Process staff report from City Manager Jason Holley. Mayor Washington called for public comments. Written comments: none.

Oral comments: none. The public comment period was closed.

Action: Motion to adopt Minute Order 2024-16 order the final list of commission vacancies and approve the process for appointing new commission members made by Vice Mayor Joseph, seconded by Councilmember Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None
7 11. Annual Comprehensive Financial Report and Year-end Financial Results Council received an Annual Comprehensive Financial Report and Year-end Financial Results staff report from Interim Assistant City Manager Juan Gomez. Mayor Washington called for public comments. Written comments: none. Oral comments: none. The public comment period was closed.

Action: Motion to Receive the draft Annual Comprehensive Financial Report and related communications from the City's external auditor for Fiscal Year 2023-24. made by Vice Mayor Joseph, seconded by Councilmember Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

12. Rancho Del Mar Paving and Utility Improvements Project Construction Contract Council received a Rancho Del Mar Paving and Utility Improvements Project staff report from Public Works Director Erica Ahman-Smithies. Mayor Washington called for public comments.

Written comments: none. Oral comments: none. The public comment period was closed.

Action: Motion to adopt Resolution 2024-95 : 1) Amending the FY2024-25 Capital Budget and increasing the Project Budget from $5,916,232 to $7,666,232; 2) Awarding a construction contract to Ghilotti Construction Company, Inc. in the amount of $5,997,715; and 3) Authorizing the Public Works Director to approve and execute Contract Change Orders in an aggregate amount not to exceed the Project Budget, in conjunction with the Rancho Del Mar Paving and Utility Improvements Project (TR24-0300). made by Council Member Oro, seconded by Vice Mayor Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

13. Selection of Nominee for Napa County Representative on the Metropolitan Transportation Commission (MTC)
Council received a Selection of Nominee for Napa County Representative on the Metropolitan Transportation Commission District (MYC) staff report from City Manager Jason Holley. Council discussed the item and submitted Liz Alessio for consideration. 8 Action: Motion to adopt Minute Order No. 2024-16 directing staff to submit the name Liz Alessio to the Napa County City Selection Committee made by Vice Mayor Joseph, seconded by Councilmember Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

MANAGEMENT AND STAFF ORAL REPORTS
Council received oral updates from Parks & Recreation Director Alexandra and Community Development Director Brent Cooper.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

FUTURE AGENDA ITEMS

14. Future Agenda Items of Note
Council review future agenda items.

Action: Motion to add a discussion about a certification program for non-profits and revisions to the community recognition program made by Vice Mayor Joseph, seconded by Council Member David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Joseph, Council Member David Oro, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 8:25 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________
Nicolle Hall, Deputy City Clerk
9 10

CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL MEETING

ACTION MINUTES
January 15, 2025
6:00 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER
The Special City Council meeting for Planning Commission interviews was called to order at 6:05 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENT
Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.

BUSINESS

1. Planning Commission Interviews
City Council conducted interviews of 7 applicants and selected 3 candidates to serve on the Planning Commission.

Action: Motion to adopt Minute Order 2025-01 appointing to the Planning Commission: Marilyn Abelon to a 4-year term, Shelby Goss to 4-year term, Charles Plummer to a 2-year term made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None
11 2. Appointment Process for Remaining Commission Vacancies City Council discussed the process for interviewing and appointing members to the remaining two commissions.

Action: Motion to interview both the Parks and Community Services and Open Space, Active Transportation and Sustainability Commission members on January 29, 2025, and directing City Clerk Taresa Geilfuss to prepare a schedule made by Councilmember David Oro, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 8:55 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
12 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
December 20, 2024

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of December 17, 2024 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of December 17, 2024, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 5:30 p.m. and after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 5:30 p.m.

There were two matters agendized for City Closed Session consideration:

1. Conference with Legal Counsel – Existing Litigation
Authorized Pursuant to Government Code Section 54956.9(d)(1) a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
13 The Honorable Pierre Washington, Mayor
and Members of the City Council
December 20, 2024

Page 2 ends

d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

2. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2) Three (3) Matters.

With respect to Closed Session Agenda Item Nos. 1.a., b., c., and d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

Council Member Cruz was recused from one of the matters addressed under Closed Session Agenda Item No. 2 and did not participate in the Closed Session after 6:14 p.m.

With respect to one (1) of the matters addressed under Closed Session Agenda Item No. 2., there was Council direction (5-0) to confirm the response of the City to the Notice of Default of American Canyon 1, LLC, the Developer of the Watson Ranch Specific Plan Project (“Project”) concerning the Development Agreement for the Project. Except as indicated, there was no other reportable action under attorney-client privilege or the provisions of Government Code Section 54956.9(d)(2).

With respect to another matter considered under Closed Session Agenda Item No. 2., there was reportable action in the form of the City Attorney indicating under the provisions of Municipal Code Section 2.2.0.010(d) that Special Counsel had been retained to address issues concerning matters of anticipated litigation – the Firm of Berliner Cohen LLP. Except as indicated, there was no other reportable action under the common law attorney-client privilege or the provisions of Government Code Section 54956.9(d)(2).

With respect to the final matter considered under Closed Session Agenda Item No. 2., there was reportable action that Walmart Real Estate Trust had transferred $151,229.00 to the City to satisfy the City claim for refund of specific costs associated with the Napa Junction Intersection Improvement. Except as indicated, there was no other reportable action under the attorney-client privilege or the provisions of Government Code Section 54956.9(d)(2).

Your Council concluded the Closed Session at 6:17 p.m.

In Open Session, it was indicated that a written report upon return from Closed Session consistent with Government Code Section 54957.1, would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
14 The Honorable Pierre Washington, Mayor
and Members of the City Council
December 20, 2024

Page 3 ends

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Finance Director
Taresa Geilfuss, City Clerk
15 CITY COUNCIL AGENDA
JANUARY 21, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 7.

TITLE
Acceptance of Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court

RECOMMENDATION
Adopt a Resolu.on accep.ng the Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court and associated with the SDG Commerce 217 Wine Warehouse Project.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Edison Bisnar, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
On February 25, 2021, The City of American Canyon Planning Commission approved the Condi.onal Use Permit, PC Resolu.on No. 2021-03, for the construc.on of a 217,294 square feet single story wine warehouse on a 10.39-acre parcel, assessor’s parcel numbers 058-030-065, at 1075 Commerce Court. Project Condi.ons of Approval number 65 requires the developer to construct a Class 1 bicycle path to fill in approximately 800-foot gap in bike infrastructure between the cul-de-sac at the terminus of Wetlands Edge Court and the northwest corner of Eucalyptus Drive and Wetlands Edge Road (Exhibit A.)
On December 6, 2023, The City of American Canyon Public Works Department approved the Class 1 Bicycle Path Improvements Plan.

On September 9, 2024, Record Drawings and Cer.fied Le@ers associated with the Class 1 Bicycle Path Improvements were submitted to Public Works for review (Exhibit B) and approval.

Because the Class 1 Bicycle Path improvements have been completed, Public Works recommends that the SDG 217 Class 1 Bicycle Path Improvements be accepted into the City’s system for operation and maintenance.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth." 16 FISCAL IMPACT
All costs associated with the opera.on and maintenance of the public facili.es will be the responsibility of the City.

ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act, the Final Environmental Impact Report for the Project was presented at a no.ced public hearing held on February 25, 2021. The Planning Commission adopted Resolu.on 2021-02 recommending that the City Council adopt the Mi.ga.on Monitoring and Reporting Program.

ATTACHMENTS:

1. Resolution

2. Exhibit A

3. Exhibit B
17 RESOLUTION NO. 2025 - _____
RESOLUTION ACCEPTING THE CLASS 1 BICYCLE PATH IMPROVEMENTS ADJACENT TO WETLANDS EDGE COURT AND ASSOCIATED WITH THE SDG COMMERCE 217 WINE WAREHOUSE PROJECT WHEREAS, on February 25, 2021, The City of American Canyon Planning Commission approved the Conditional Use Permit, PC Resolution No. 2021-03, for the construction of a 217,294 square feet single story wine warehouse on a 10.39-acre parcel, assessor’s parcel numbers 058-030-065, at 1075 Commerce Court; and
WHEREAS, Project Conditions of Approval No. 65 requires the Project to construct a Class 1 bicycle path to fill in approximately 800-foot gap in bike infrastructure between the cul-de-sac at the terminus of Wetlands Edge Court and the northwest corner of Eucalyptus Drive and Wetlands Edge Road (Exhibit A); and
WHEREAS, on December 6, 2023, The City of American Canyon Public Works Department approved the Class 1 Bicycle Path Improvements Plan; and
WHEREAS, on September 9, 2024, Record Drawings and Certified Letters associated with the Class 1 Bicycle Path Improvements were submitted to Public Works (Exhibit B).

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby accepts Class 1 Bicycle Path improvements associated with the SDG Commerce 217 Wine Warehouse Project, into the City’s system for operation and maintenance.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of January 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Attachments:

Resolution
Exhibit A: SDG 217 Conditional Use Permit PC Resolution 2021-03 Exhibit B: Class 1 Bicycle Path Improvements Record Drawings 18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57

SHARE THE PATH

SHARE THE PATH
SHARE THE PATH WETLANDS EDGE COURT AMERICAN CANYON CALIFORNIA 8

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

Printed on Recycled Paper Please Continue the Cycle
RSA | CONSULTING CIVIL ENGINEERS + SURVEYORS + + 1980 est. 1515 FOURTH STREET NAPA, CALIF. 94559 OFFICE www.RSAcivil.com | 252.3301 707| + + COVER SHEET C1.0 1

WETLANDS EDGE COURT

BIKE PATH EXTENSION PLANS R
DV22-0016
58 WETLANDS EDGE COURT AMERICAN CANYON CALIFORNIA 8

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

SHARE THE PATH

SHARE THE PATH
SHARE THE PATH WETLANDS EDGE COURT AMERICAN CANYON CALIFORNIA 8

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

SHARE THE PATH

SHARE THE PATH
SHARE THE PATH WETLANDS EDGE COURT AMERICAN CANYON CALIFORNIA 8

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

RECORD DRAWINGS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

OF SHEETSAPPD REVISIONS BY DATE NO.

STAFF REPORT

CONSENT
ITEM NUMBER: 8.

TITLE
OpenGov Agreement for Computerized Maintenance Management System (CMMS)

RECOMMENDATION
Adopt a Resolu.on authorizing the City Manager to enter into an agreement with OpenGov for CMMS Software Solution.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norman Woods, Assistant Public Works Director - Utilities and Environmental Services Juan Gomez, Interim Assistant City Manager

BACKGROUND & ANALYSIS
Historically City staff has relied on a decentralized process of asset management. Each division having its own so8ware or no so8ware to assist with asset management, inventory control and maintenance scheduling. The City currently seeks to modernize asset management and centralize the process. Staff did exhaus.ve research into many op.ons, including so8ware demonstra.ons and vendor interviews; and concluded that the OpenGov CMMS module would be the best fit. Not only does the City already have the OpenGov So8ware pla<orm in use for Financial and Procurement func.ons, it is also currently implemen.ng the permi=ng module. The OpenGov CMMS system offers a comprehensive, cloud-based solu.on that integrates asset management, financial planning, procurement, and community services, providing a unified pla<orm for city operations.

As the City con.nues to grow and add assets it will be impera.ve to maintain and track assets through all Divisions. The CMMS system will allow staff to use technology in the field to collect data, respond to internal work orders, and scheduled preven.ve maintenance. The repor.ng, tracking and evalua.on func.ons of the so8ware will assist with future budge.ng and reduce the need for sta.c inventory on hand. The audit func.ons will highlight over .me various data points to assist with forecas.ng staffing needs and budge.ng of materials and supplies. The CMMS so8ware solu.on will provide the City with enhanced ability and oversight with our asset management and operational efficiency.

Addi.onally, with the ini.al implementa.on of the CMMS so8ware, the OpenGov modules will be 64 decentralized, without a central administrator to troubleshoot, train onboarding staff, install new domains, consistently communicate with OpenGov service members to op.mize the so8ware, and maintain the OpenGov so8ware upgrades by the various department users. City of American Canyon employees who manage assets, add/subtract inventory and track workflows, will not be regulated by a job specifica.on or assigned CMMS administrator. Currently the City of American Canyon does not have an exis.ng posi.on for these oversight CMMS du.es. Ul.mately to maximize the OpenGov software an administrator position may be needed.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
Funding for the first-year license and implementa.on is already included in the FY2024/25 budget from Streets and Roads 100-50-520-42150, Storm Drain 100-50-525-42150, Parks Maintenance 100- 50-540-42150, Water Treatment 510-50-560-42150, Water Distribu.on 510-50-565-42150, Wastewater Treatment 540-50-570-42150 Wastewater Collec.ons 540-50-575-42150, Recycle Water 580-50-590-42150 and Building Maintenance 651-50-535-42150. Future year's funding will be included in subsequent budget proposals.

The procurement of OpenGov CMMS represents an investment in opera.onal efficiency and improved service delivery. The implementa.on cost is $91,000 for FY24/25, this includes an es.mate for travel and training at $3,000. The FY25/26 cost is $84,964 and the FY26/27 cost is $89,212. If the City chooses to con.nue a8er the 3-year agreement, ongoing expense per Fiscal Year will be the previous year, plus 5% with an.cipated long-term savings resul.ng from reduced manual effort, improved asset lifecycle management, and enhanced financial oversight.

ENVIRONMENTAL REVIEW
15378(b) - The ac.on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec.ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution - OpenGov CMMS

2. CMMS PowerPoint

3. Statement of Work, Quote
65 RESOLUTION NO. 2025-

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH OPENGOV

FOR CMMS SOFTWARE SOLUTION
WHEREAS, the City Staff has historically relied on a decentralized process and no software for asset management, inventory control, operational efficiency, and workflow tracking; and WHEREAS, the City seeks to modernize the asset management process and implement a centralized Computerized Material Management System (CMMS) software solution; and WHEREAS, contracting with OpenGov for its CMMS software solution will allow for an efficient process for asset management and inventory control, managing workflows and enterprise systemsin a centralized location, and manage community services; and
WHEREAS, Exhibit A, attached hereto and made a part thereof, contains the three-year agreement; and WHEREAS, FY24/25 has sufficient budget for implementation in the amount of $91,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the City Manager to enter into a three-year agreement with OpenGov for CMMS software solution for a total not to exceed amount of $264,000; and BE IT FURTHER RESOLVED,that ongoing annual software services fees of $84,964 for FY25/26 and $89,212 for FY26/27 will be included in each divisions software budgets (42150).

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the ___ day of ____, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 66 -~ LJ::n
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Initial
Work orders are paper
based and handled manually
No central repository of
assets
Maintenance is reactive
Decisions often rely on
experience over data
02 Managed
More systematic and
proactive approach to
asset maintenance
Asset data is centralized Assets are inventoried
and tracked
Automated notifications
for inspections are in one
place
03 Defined
Processes are
documented
Aligned with the
organization's strategic
initiatives and goals
Optimizing asset
performance while minimizing costs
Decisions based on
data analysis and risk
assessments
04 Strategically
Managed
Highly quantitative and
data~driven approach
Optimizing asset
performance while
reducing risks
Metrics used for decision
making
Accountability and
transparency to residents
and staff
05 Optimized
Fully integrated with
other organizational
functions, including
finance and procurement
Focus on innovation and
continuous improvement
Deep understanding of
asset lifecycle costs and
risk
Strong commitment
to sustainability and
resilience
68 Current State
• •
• •
Reliant upon paper, pen, spreadsheet
No central place for work orders or asset info
Limited visibility into work and assets
Work is reactive
Negative Consequences
•
•
•
•
Unable to justify needs
Work tal~es longer - inefficiencies
Limited accountability
Increased risk of failure or accident
Required Capabilities
Centralized asset details
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•
•
•
Work on mobile devices (including phones)
Track all assets and resources(i.e. equipment)
Connect to GIS
•
•
•
Future State
•
•
• • •
All electronic
Easy collaboration w/ other departments
Leverage City resources
Tracking time and material
Eliminate duplicate data entry
Positive Outcomes
•
•
• •
Better decision making ( data driven)
Justify necessary resources (get more)
Save time
Reduce costs
• Leverage institutional knowledge
Data driven budget projections
Simple(and powerful) reporting & analytics
Preventative maintenance tracking
69 70
LI
0 0

BUDGETING & PROCUREMENT PLANNING
Operating Budget Solicitation Development
Capital Planning Supplier Engagement
Workforce Planning Evaluations & Awards
Online Budget Book Contract Management
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FINANCIALS ASSET MANAGEMENT
Core Financials Asset Inventory
Payroll & HR Work Orders
Utility Billing Resource Management
Infrastructure Planning

REPORTING & TRANSPARENCY

PERMITTING &

LICENSING
Forms & Workflows
Public Portal
Inspections
Online Payments
Dashboards I Performance
Public Engagement
71 The Modern Partner for Government
Operate
Efficiently
Increase collaboration and
deliver on your goals faster by
modernizing your software and processes
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Adapt to
Change
Stay agile with scalable tools
and processes that drive
success in an ever-changing
environment
G) OPENGOV Confidential, Do not share
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Strengthen
Public Trust
Meet your constituents'
expectations with better
service and transparent stewardship of their tax dollars Trusted By Over
1,800 Governments
Arcata
Burlingame
Clovis
Foster City
Lakeport Los Banos Los Gatos Menlo Park
Redding
San Joaquin San Jose
San Mateo
San Pablo Scotts Valley
Sebastopol
Truckee
Walnut Creek
Yreka
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Retention Rate
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Track KPls that matter most to you
Leverage data for budget purposes
Share with coworkers and citizens
Analyze to make smarter decisions
G) OPENGOV Confidential, Do not share
Cartegraph Asset Management
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78 AboutOpenGov
Professional Services
0 OPENGOV
79 OpenGov Customer Engagement Model
Responsive Partnership -Throughout your Journey
© @
Professional Services
Best-practice
implementations from
experienced partners
2023 STEVIE"
WlNNEll
l'll1tiM
Award-Winning Support Customer Success
Responsive support Ensuring your long-term
personnel with 180+ years success with OpenGov
of combined government
and support experience
G) OPENGOV Confidential, Do not share
' -
0 OpenGov University
On-demand onboarding
and continuous learning
2022 Stevie'" Awards for Sales & Customer Service
80 Customer Success
Your Advocate within OpenGov
' -
Point of Contact Product Updates Long-Term Success Expand Your Capabilities We schedule regular Workshops, webinars, Best practices and Connect you to the communications to build user groups, and 1:1 training resources to help services and and products a strong partnership support all available to drive adoption and value to increase your impact ensure your success and effectiveness
G) OPENGOV Confidential, Do not share
81 Professional Services
Structured Approach for Success
© w;i
Focus on Short-term Validate Balance change Expediting
and Long-term goals, understanding and management with time-to-value by not just replicating process across culture, goals and tailoring to your processes government teams vision unique needs
G) OPEN GOV Confidential, Do not share
82 Professional Services Deployment
Review Needs Design Test Go Live
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Plan Build Train
Knowledge Sharing
G) OPENGOV Confidential, Do not share
83 Cartegraph
Investment Information
0 OPENGOV
84 Investment Summary - Five Domain Option
Cartegraph Asset Mgmt Months Standard Discount Proposed Services Total Subscription Subscription Investment
Year 1: Jan 1, ·25-Dec 31, ·25 6 $50,600 26.65% $37,115 $51,480 $88,682 Year 2: Jan 1, '26-Dec 31, '26 12 $101,200 26.65% $74,422 $0 $74,422 Year 3: Jan 1, '27-Dec 31, '27 12 $106,260 26.65% $78,145 so $78,145 Begins 2/8/2025. Standard Terms: NET30, Billed Annually- In Advance Proposal Includes:
• Asset Management Solutions: Asset mgmt, work mgmt, request tracking, preventative maintenance • Domains: Facilities, Parks, Water Treatment, Wastewater Treatment, Water Distribution • Implementation: Three-days onsite training
• Unlimited users and support
• Dedicated Customer Success Manager with 24/7
• Excludes Orange Advantage (OA in year 1 = $13,900 and year 2 = $14,595 0 OPENGOV Confidential, Do not share
85 Statement of Work
City of American Canyon, CA
Creation Date: 11/26/2024
SoW Expiration Date: 2/26/2025
Document Number: PS-07483.1
Created by: Josh Volpert
PS-07483.1
1 86
Table of Contents
OpenGov Statement of Work 3

1. Project Scope 3

2. Adjustments to the Project Scope, Estimated Schedule, Charges and other Terms 3

3. Project Delivery 3

4. Project Understanding 4

5. OpenGov Responsibilities 4

6. Project Tracking and Reporting 4

7. Communication and Escalation Procedure 5

8. Opengov Implementation Methodology 6

8.1. Initiate 6

8.2. Validate 6

8.3. Configure 6

8.5. Launch 7
9 . Customer Responsibilities 7

10. Customer’s Project Manager 7

11. Acceptance Procedure 8

12. Estimated Schedule 9

13. Illustrative Project Timelines 9

14. Change Order Process 9
Exhibit 1: Implementation Activities 11
Enterprise Asset Management 11
Initiate 11
Validate 11
Configure 12
Train 13
Launch 17
PS-07483.1
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OpenGov Statement of Work
This Statement of Work (“SOW”) identifies services that OpenGov will perform for City of American Canyon, CA (“Customer”) pursuant to the order for OpenGov Professional Services. This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party. The OpenGov Responsibilities section of this document can be found in Exhibit 1: Implementation Activities. Any additional services or support not detailed in Exhibit 1 will be considered out of scope.

1. Project Scope
Under this project, OpenGov will deliver cloud based solutions (detailed list in “Exhibit 1”). OpenGov's estimated charges and schedule are based on performance of the activities listed in the “OpenGov Responsibilities” section below. Deviations that arise during the project will be managed through the procedure described in Section 14.

2. Adjustments to the Project Scope, Estimated Schedule, Charges and other Terms Adjustments to the deliverables in Exhibit 1 may include charges on a time-and-materials or fixed-fee basis using OpenGov’s standard rates.

3. Project Delivery

3.1. OpenGov will perform the work under this SOW remotely unless explicitly identified below.

3.1.1. OpenGov will provide one ( 1) onsite trips for project-related activity which OpenGov determines would be best performed at the Customer’s facility. Customer’s facility must contain a conference room to accommodate the number of attendees, non-public wifi connection, and AV equipment for projecting OpenGov software on a screen visible to all participants.

3.1.2. The Customer is responsible for paying travel expenses as incurred on a quarterly basis. It is estimated that the travel expenses will not exceed $xxxx.

Written approval is required for any expenses above the estimate.

3.2. OpenGov will use personnel and resources located across the United States, and may also include OpenGov-trained implementation partners to support the delivery of services.

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4. Project Understanding

4.1. Deviations that arise during the proposed project will be managed through the Change Order Process (as defined in Section 14) , and may result in adjustments to the Project Scope, Estimated Schedule, Charges, and/or other terms.

4.2. The OpenGov Suites are not customized beyond current capacities based on the latest release of the software. Implementation of any custom modification or integration developed by OpenGov; Customer internal staff; or any third-party is not included in the scope of this project unless specifically listed in Exhibit 1.

4.3. Customer is responsible for providing appropriate time and resources to the project to meet deliverables as outlined in the project plan.

4.4. Data conversion services from other software system(s) or sources are not included in the scope of this project unless specifically listed in Exhibit 1.

5. OpenGov Responsibilities

5.1. OpenGov will provide project management for the OpenGov responsibilities in this SOW. This provides direction to OpenGov project personnel and a shared framework for project planning, communications, reporting, procedural and contractual activity.

5.2. OpenGov will review the Project Plan with Customer’s Project Manager and key stakeholders to ensure alignment on agreed upon timelines.

5.3. OpenGov will maintain project communications through Customer’s Project Manager.

5.4. OpenGov will establish documentation and procedural standards for deliverable materials.

5.5. OpenGov will assist Customer’s Project Manager to prepare and maintain the Project Plan for the performance of this SOW which will include the activities, tasks, assignments, and project milestones identified in Exhibit 1.

6. Project Tracking and Reporting

6.1. OpenGov will review project tasks, schedules, and resources and make changes or additions, as appropriate. OpenGov will measure and evaluate progress against the Project Plan with Customer's Project Manager.

6.2. OpenGov will work with Customer’s Project Manager to address and resolve deviations from the Project Plan.

6.3. OpenGov will conduct regularly scheduled project status meetings.

6.4. OpenGov will administer the Change Order Process with the Customer's Project Manager.

6.5. Deliverable Materials:

6.5.1. Weekly status reports
PS-07483.1
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6.5.2. Project Plan

6.5.3. Project Charter, defining project plan and Go-live date

6.5.4. Risk, Action, Issues and Decisions Register (RAID)

6.6. Deliverable Sign-Off: OpenGov requests Sign-Offs at various deliverables during the implementation of the project. Once the Customer has signed-off on a deliverable, any additional changes requested by Customer on that deliverable will require a paid change order for additional hours for OpenGov to complete the requested changes.

7. Communication and Escalation Procedure

7.1. Active engagement throughout the implementation process is the foundation of a successful deployment. To help assess progress, address questions, and minimize risk during the course of deployment, both parties agree to the following:

7.1.1. Regular communication aligned to the agreed upon Project Plan and timing.

7.1.2. OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, in order to be able to address items when known.

7.2. Executive involvement

7.2.1. Executives may be called upon to clarify expectations and/or resolve confusion.

7.2.2. Executives may be needed to steer strategic items to maximize the value through the deployment.

7.3. Escalation Process

7.3.1. Identification of an issue impeding deployment progres or, outcome, that is not acceptable.

7.3.2. Customer or OpenGov Project Manager summarizes the problem statement and impasse.

7.3.3. Customer and OpenGov Project Managers jointly outline solution acceptance and OpenGov Project Manager will schedule an Executive Review Meeting, if necessary.

7.3.4. Resolution will be documented and signed off.

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8. Opengov Implementation Methodology
Every OpenGov implementation will contain a structured methodology to properly plan and collaborate. The methodology consists of the following phases:
● Initiate
● Validate
● Configure
● Train
● Launch

8.1. Initiate

8.1.1. OpenGov will provide customer entity configuration.

8.1.2. OpenGov will provide system administrators creation.

8.1.3. This activity is complete when Customer has access to their site.

8.1.4. Customer will sign-off on product access to complete the Initiate Phase of the project.

8.2. Validate

8.2.1. OpenGov will create a Solution Blueprint.

8.2.2. OpenGov will confirm the Data Validation strategy.

8.2.3. This activity is complete when the Solution Blueprint is presented to Customer.

8.2.4. Customer will Sign-off on Initial Draft Solution Blueprint to complete the Validate Phase of the project.

8.3. Configure

8.3.1. OpenGov will configure the deliverables outlined in Exhibit 1.

8.3.2. This activity is complete when all deliverables in Exhibit 1 are configured.

8.3.3. Customer will provide Sign-off that all configuration deliverables have been completed and accepted. OpenGov will provide status and intermediate completion milestones as the project progresses to fully configured.

8.4. Train
PS-07483.1
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8.4.1. Training will be provided in instructor-led virtual sessions unless otherwise specified in Exhibit 1.

8.4.2. OpenGov will provide Administrator training.

8.4.3. OpenGov will provide End User training (if listed in Exhibit 1).

8.4.4. Customer will Sign-off that training has been completed.

8.5. Launch

8.5.1. OpenGov will provide HyperAdopt support post Go-Live to ensure successful adoption.

8.5.2. Customer will Sign-off on the HyperAdopt phase of the project which will transition the project from active deployment to Customer Success. 9 . Customer Responsibilities

9.1. The completion of the proposed scope of work depends on the full commitment and participation of Customer’s management and personnel. The Customer’s Project Manager should have access to the appropriate Customer Subject Matter Expert personnel needed for the successful implementation of the project. The responsibilities listed in this section are in addition to the responsibilities specified in the Agreement and are to be provided at no charge to OpenGov. OpenGov's performance is predicated upon the following responsibilities being managed and fulfilled by Customer. Delays in performance of these responsibilities may result in a change order and/or delay of the completion of the project.

9.2. Provide the required data to OpenGov within five (5) days of the requests being made from the OpenGov Project Manager. The Customer will be responsible for any potential charges from third parties to access and provide the data.

9.3. Maintain the same format and access to data on an ongoing basis. Any changes to the underlying data or data source may require a change order or charge in the future.

10. Customer’s Project Manager

10.1. Create, with OpenGov’s assistance, the Project Charter for the performance of this SOW which will include the activities, tasks, assignments, milestones and estimates.

10.2. Manage Customer personnel and responsibilities for this project (for example:
ensure personnel complete any self-paced training sessions, configuration, validation or user acceptance testing).

10.3. Identify and assign Subject Matter Experts (SME).

10.4. Serve as the communication liaison between OpenGov and Customer representatives participating in the project.

10.5. Participate in project status meetings.

PS-07483.1
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10.6. Obtain and provide information, data, and decisions within ten (10) business days of OpenGov’s request unless Customer and OpenGov agree in writing to a different response time.

10.7. Resolve deviations from the estimated schedule.

10.8. Help resolve project issues and escalate issues within Customer’s organization, as necessary.

10.9. Administer the Change Order Process with the Project Manager, if applicable.

11. Acceptance Procedure

11.1. The completed items in Exhibit 1 will be submitted to the Customer’s Project Manager.

11.2. Customer’s Project Manager will have decision authority to approve/reject all Project Criteria, Phase Acceptance and Engagement Acceptance.

11.3. Within five (5) business days of receipt, the Customer’s Project Manager will either accept the Deliverable Material or provide OpenGov’s Project Manager a written list of requested revisions. If OpenGov receives no response from the Customer’s Project Manager within five (5) business days, then the Deliverable Material will be deemed accepted. The process will repeat for the requested revisions until acceptance.

11.4. All acceptance milestones and associated review periods will be tracked on the Project Plan.

11.5 Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the Project.

11.6. For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the Project.

11.7. Excluding delays caused by a force majeure event, if OpenGov in good faith reasonably determines that Customer’s personnel or contractors are not completing Customer’s responsibilities described in the applicable SOW timely or accurately, OpenGov may place the Professional Services on hold after providing a minimum of seven days written notice to Customer. If OpenGov places a Customer on hold, OpenGov will ensure that Customer is made aware of its obligations necessary for OpenGov to continue performing the Professional Services in the on hold notice. Upon placing a customer on hold, OpenGov may, without penalty, suspend Professional Services to the Customer and reallocate resources until the Customer has fulfilled its obligations. OpenGov shall bear no liability or otherwise be responsible for delays in the provision of the Professional Services occasioned by Customer’s failure to complete Customer’s responsibilities.

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12. Estimated Schedule

12.1. OpenGov will schedule resources after the signature of the order form is received. Unless specifically noted, the OpenGov assigned Project Manager will work with Customer Project Manager to develop the Project Charter for all requested deliverables under this SOW. OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer.

12.2. The Services are currently estimated to start within two (2) weeks but no later than four (4) weeks from signatures on Order Forms.

13. Illustrative Project Timelines

13.1. The typical project timelines are for illustrative purposes only and may not reflect Customer’s use cases. The order of delivery of the suite(s) will be determined during the project planning activities in the Initiate Phase.

EAM

14. Change Order Process

14.1. This SOW and related efforts are based on the information provided and gathered by OpenGov. Customer acknowledges that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing, by both Customer and OpenGov, and documented as such via a Change Order.

No verbal agreement will be binding on OpenGov or Customer.

14.2. A Change Order is defined as work that is added to or deleted from the original scope of this SOW. Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date. Changes might include but are not limited to:

14.2.1. Timeline for completion

14.2.2. Sign off process

14.2.3. Cost of change and/or invoice timing

14.2.4. Amending the SOW to correct an error

14.2.5 Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov

14.2.6. Change in type of OpenGov resources to support the SOW

14.3.The approval process for a Change Order is as follows:

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14.3.1.Identification and documentation of a need for modification to the scope of the project as defined in the Statement of Work and any subsequent change orders.

14.3.2. A Change Order is created and Customer and OpenGov review. The Customer will then provide Sign-off..

14.3.3. Change Order is incorporated into the Statement of Work and implemented.

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Exhibit 1: Implementation Activities
Enterprise Asset Management
Use Cases Build for Enterprise Asset Management:
● Parks and Rec
● Facilities
● Water Distribution
● Wastewater Treatment
Initiate
OpenGov will:
● Setup a hosted, sandbox and production OpenGov Asset Management environment. ● Provide an overview, up to two (2) hours, of OpenGov and ArcGIS Online user-based logins and User/Role functionality.
● Provide a template file to be utilized by Customer staff to populate Roles and Users to be utilized for OpenGov Asset Management.
● Utilize the template to create users and roles in OpenGov Asset Management. (Note:

Subsequent User and/or Role changes will be Customer administrator’s responsibility.)
● Provide documentation and guidance, up to four (4) hours, for Customer technical GIS staff to configure Esri Basemap Services for OpenGov Asset Management integration. Guidance will be geared towards OpenGov Asset Management/Esri integration functionality and requirements.
● Setup the OpenGov Asset Management Platform, including the Request, Work, Resource, and Asset Management areas of the software. Asset Management solutions will be setup for all solutions referenced in the Assets section of the scope unless otherwise noted.
● Implement identity provider initiated SSO for Microsoft ADFS, Microsoft Azure AD, or Okta.

OpenGov Assumptions:
● OpenGov assumes that the customer is responsible for performing quality control measures on its data in EAM.

Completion Criteria:
● Project kicked off with an initial project timeline delivered.

Validate
OpenGov will:

PS-07483.1
11 96
● Provide a remote, up to sixteen (16) hours, requirement gathering workshop to increase our understanding of Customer business and functional goals. Through workshops and interviews, OpenGov will identify best fit scenarios for OpenGov Asset Management and provide a brief including any challenges as well as recommendations for OpenGov Asset Management best practices relevant to Customer implementation.

Completion Criteria:
● Completion of requirements gathering workshop.

Configure
Configurations
OpenGov will:
● Provide configuration services, including:
o Up to ten (10) custom fields and up to two (2) custom layouts per asset type listed in the Assets section below
o Up to thirty (30) custom fields and up to ten (10) custom layouts to be utilized in any of the shared areas of the system, such as Tasks o Up to twenty (20) automations
o Up to twenty (20) preventative maintenance plans
OpenGov Assumptions:
● Implementation of any custom modification developed by OpenGov; your internal staff; or any third-party is not included in the scope of this project unless specifically listed above.

Data Services
OpenGov will:
● Provide one sandbox and one production data load service through standard import/export functionality. OpenGov will provide template documents for data population. Once populated by Customer staff, OpenGov will load the data into Customer sandbox or production OpenGov Asset Management environment. Data loads may include data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries
OpenGov Assumptions:
● OpenGov assumes that the customer is responsible for performing quality control measures on its data in EAM.
● Data conversion services from other software system(s) or sources (including Navigator databases) are not included in the scope of this project unless specifically listed above.

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Assets
OpenGov will:
● Provide installation and training on the following asset types:
o Parks and Recreation (10)
▪ Athletic Space; Fence; Park; Park Structure; Playground Equipment; Bench; Landscape Area; Park Amenity; Playground; Tree
o Facilities (25)
▪ Facility; Other Site Construction; Selective Building Demolition; Site Improvement; Site Preparation; Facility Floor; Basement Construction; Conveying; Exterior Enclosures; Facility
Electrical; Facility Equipment; Fire
Protection; Foundations; Furnishings; HVAC; Interior
Construction; Interior Finishes; Plumbing; Roofing; Site Electrical Utilities; Site Mechanical Utilities; Spaces; Special Construction; Stairs; Superstructure
o Water Distribution (9)
▪ Water Backflow; Water Facility; Water Hydrant; Water Lateral; Water Main; Water Meter; Water Pump; Water Valve; Water Storage Tank ; Other Site Construction
o Wastewater Treatment Plant (36)
▪ Wastewater Treatment Plant Blowers; Wastewater Treatment Plant Compressors; Wastewater Treatment Plant Conveyors; Wastewater Treatment Plant Electrical Generator; Wastewater Treatment Plant Facility; Wastewater Treatment Plant HVAC Equipment; Wastewater Treatment Plant Instrumentation; Wastewater Treatment Plant Motors; Wastewater Treatment Plant Presses; Wastewater
Treatment Plant Processes; Wastewater Treatment Plant Pump; Wastewater Treatment Plant Screens; Wastewater Treatment Plant Structure; Wastewater Treatment Plant UV; Wastewater Treatment Plant Valves; Wastewater Treatment Plants; Wastewater Treatment Plant Floor; Basement Construction; Conveying; Exterior Enclosures; Facility Electrical; Facility Equipment; Fire Protection; Foundations; Furnishings; Interior Construction; Interior Finishes; Plumbing; Roofing; Site Mechanical Issues; Special Construction; Stairs; Superstructure; Selective Building Demolition; Site Preparation; Site Improvement; Other Site Construction
Completion Criteria:
● Customer sign-off on ability to login and access to the sandbox.

Train
Foundational Training
PS-07483.1
13 98
● Provide remote train-the-trainer training, up to two (2) hours, on overall system navigation and functionality to help familiarize Customer staff with the software environment and its common functions. Training topics include:
o Dashboards
o Standard KPI/ROI Gadgets
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs ● Provide remote train-the-trainer training, up to one (1) hour, for an overview of Preventative Maintenance Plans.
● Provide remote train-the-trainer training, up to one (1) hour, for an overview of Asset Condition Manager and Advanced Inspections.
● Provide remote train-the-trainer training, up to two (2) hours, for an overview of Reporting.
● Provide remote train-the-trainer training, up to two (2) hours, on OpenGov Asset Management Esri integration functionality. Training topics include:
o OpenGov Asset Management Esri integration configuration options o Integration functionality (basemap and feature)
o Overall Esri integration requirements, considerations, and OpenGov recommended best practices
● Provide remote train-the-trainer training, up to two (2) hours, on OpenGov Asset Builder. Training topics include:
o OpenGov Asset Management Administrator
▪ Structure Manager
▪ Library Manager
▪ Layout Manager
▪ User/Role Configurations
o OpenGov recommended best practices for expanding the system’s use and/or building assets
OpenGov assumptions:
● OpenGov assumes that the customer is responsible for testing its workflows, automations, integrations, and configurations within the EAM and will update the configurations as part of its testing and training activities.

PS-07483.1
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Train the Trainer Training Event
● Provide a three-day (3-day) onsite "train-the-trainer" training event. The training agenda will be defined and agreed upon by both OpenGov and Customer project manager. To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope. Topics may include any of the following:
o Request Management:
▪ Requests
▪ Requesters
▪ Task Creation from Requests
▪ Issue library (including settings such as Applies to Asset and Non-Location)
▪ OpenGov recommended best practices for Request and Requester Management
o Work Management:
▪ Create Task(s) (Asset/Non-Asset)
▪ Assignments (Add, Edit, Remove)
▪ Task Menu Actions
▪ Related Work Items
▪ Create Work Order
▪ Associate Task to WO
▪ Repeat Work Orders
▪ Work Order Menu Actions
▪ Enter Resources
▪ Timesheets
▪ Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost, and Productivity)
▪ OpenGov recommended best practices for Work Management o Asset Management:
▪ Asset Details
▪ Preventative Maintenance Plans
▪ Inspections
▪ Linked assets (if applicable)
▪ Container/Component Relationships (if applicable)
▪ OpenGov recommended best practices for Asset Management o Resource Management:
▪ Resource Details
▪ Labor/Equipment Rates
▪ Material Management (Stock, Usage, Adjustments)
▪ Vendor Price Quotes
▪ OpenGov recommended best practices for Resource Management o OpenGov Mobile:
▪ Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
▪ Work Management
PS-07483.1
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● Create and Update Tasks (Asset/Non-Asset)
● Assign Tasks
● Enter Resources
● Inspections
▪ Asset Management
● Create and Update Assets
▪ Request Management
● View and Update Requests
● View Requester information
● Create Task from Request
▪ OpenGov recommended best practices for mobile device use o Administrator:
▪ Administrator:
● User Administration, Role Administration, Asset Administration, Record Filter Administration, Import/Export, Scheduled Process Log, Error Log
▪ Settings:
● System Settings, Map Administration, Geocode Settings, GIS Integration settings, Asset Color Manager
▪ Manager:
● Layout Manager, Library Manager, Preventative Maintenance, Asset Condition Manager, Notification Manager, Structure Manager, Automation
● Manager
Core Training:
● Provide Preventative Maintenance Plans remote train-the-trainer training, up to three (3) hours. Training topics include:
o Preventative Maintenance
o OpenGov recommended best practices for proactive asset management ● Provide Advanced Inspections, Asset Condition Manager, and Asset Risk remote train-the-trainer training, up to four (4) hours. Training topics include:
o Performance Management
▪ Prediction Groups
▪ Minimum Condition Groups
▪ Activities and Impacts
▪ Criticality Factor
▪ Install/Replaced Dates
o Business Risk Exposure
▪ Risk
▪ Consequence of Failure
▪ Probability of Failure
o OpenGov recommended best practices for Asset Risk Functionality , advanced inspections and condition management
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● Provide Internal Request remote train-the-trainer training, up to two (2) hours.

Training topics include:
o Internal Requests
▪ Users
▪ Views
▪ Issue Library settings and management
o OpenGov recommended best practices for advanced request management ● Provide SeeClickFix Request remote train-the-trainer training, up to ten (10) hours.

Training topics include:
● Integrated Request workflow
● Configuring or enabling of OpenGov Request Issues
Launch
OpenGov will:
● Provide up to remote, up to eight (8) hours, web conferences, of working sessions to answer any questions following solution acceptance.

Completion Criteria:
● Go Live Support has been conducted.

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OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107 United States
Order Form Number: Q018285.2 Created On: 12/31/2024 Prepared By: Julian Jackson Order Form Expiration: 1/31/2025 Email: [email protected] Subscription Start Date: 2/8/2025 Contract Term: Prorated + 24 Months Subscription End Date: 9/7/2027
Customer Information
Customer: City of American Canyon, CA Contact Name: Norm Woods Bill To/Ship To: 4381 Broadway Street Email: [email protected] American Canyon, CA
United States
Order Details
Billing Frequency: Annually in Advance
Payment Terms: Net Thirty (30) Days
SOFTWARE SERVICES:

Product / Service Start Date End Date Annual Fee
Enterprise Asset Management
Asset Management, Water Distribution Domain, Wastewater Treatment Domain, Parks & Recreation Domain, Facilities Domain, Water Treatment Domain 2/8/2025 9/7/2025 53
Enterprise Asset Management
Asset Management, Water Distribution Domain, Wastewater Treatment Domain, Parks & Recreation Domain, Facilities Domain, Water Treatment Domain 9/8/2025 9/7/2026 71
Orange Advantage - Medium 9/8/2025 9/7/2026 $13,900.00) Enterprise Asset Management
Asset Management, Water Distribution Domain, Wastewater Treatment Domain, Parks & Recreation Domain, Facilities Domain, Water Treatment Domain 9/8/2026 9/7/2027
Orange Advantage - Medium 9/8/2026 9/7/2027 $14,595.00) Annual Subscription Total: See Service Terms
PROFESSIONAL SERVICES:

Product / Service Description
OpenGov Deployment — One Time Fee (Prepaid Hours) Product configuration, setup, and training described in the attached SOW.

Professional Services Total: $51,480.00
Estimated Travel and Expense: $2,800.00
Service Terms
Service Date: Amount:

February 8, 2025 (Prorated Annual Software Fee + Professional Services) September 8, 2025
September 8, 2026
Order Form Legal Terms
This Order Form incorporates the OpenGov Software Services Agreement ("SSA") between Customer and OpenGov dated September 8, 2021.

The "Agreement" consists of the Order Form(s), SSA, and, if Professional Services are purchased, the Statement of Work.

Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice.

By signing this Order Form, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.

City of American Canyon, CA OpenGov, Inc.

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:
$35,532.00
$71,064.00
$74,617.00
$87,012.00
$84,964.00
$89,212.00
103

ORANGEADVANTAGE
We all need a little extra help sometimes. More hands on deck. Someone to pitch in and get the job done. That’s why we created the Orange Advantage program. Whether you need to onboard new users, implement advanced features, configure reports, or get some additional best practice coaching, this program is for you.

With your subscription, you’ll save 20% off the annual cost of purchasing services individually and have continued access to your project team after go-live.

Here’s how it works:
• You purchase the Orange Advantage package.
• You have the option to add Orange Onsite visits.
• When you need help, we’re there. It’s that simple.

ORANGE ADVANTAGE All prices are annual fees
• Annual remote services include: training, configuration, reports, automations, dashboards, consultation, imports, and more » Large: 96 hours – $18,500
Medium: 72 hours – $13,900
Small: 36 hours – $7,000
• Engagement with a dedicated team of Cartegraph experts—including your project manager, implementation specialist, and implementation support specialist ORANGE ONSITE ADD-ONS All prices are annual fees
2 Days Biannually
3 Days Biannually
2 Days Quarterly
3 Days Quarterly
$13,900 with $4,800 estimated expenses billed as incurred $17,000 with $5,600 estimated expenses billed as incurred $27,700 with $9,600 estimated expenses billed as incurred $33,900 with $11,200 estimated expenses billed as incurred 104

CITY COUNCIL AGENDA
JANUARY 21, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 9.

TITLE
Amendment # 1 to Agreement # 2024-86 - Anderson Home Repair, Inc.

RECOMMENDATION
Adopt a Resolu.on authorizing Amendment #1 to Agreement #2024-86 - Anderson Home Repair, Inc. for Wastewater and Water Opera.ons Management Services in the amount of $220,000 for a total contract amount not to exceed $315,000

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norman Woods, Assistant Public Works Director - Utilities and Environmental Services

BACKGROUND & ANALYSIS
The City’s U.lity Divisions require highly technical and licensed individuals to meet permi>ng requirements. In 2024, vacancies occurred that le? the Water Reclama.on Facility without a staff member to meet these licensing requirements. While staff went through restructuring and recrui.ng for various vacancies it was necessary to hire a Contractor to meet these needs. Brian Anderson has over 40 years’ experience in the Wastewater and Water fields and possesses a Grade 5 Wastewater license. He was contracted to assist with Wastewater Opera.ons in July 2024. While assis.ng with daily opera.ons, repor.ng and special projects, he has also been mentoring the newly promoted Chief Plant Operator.

Staff also has a need for Mr. Anderson’s technical assistance at the Water Treatment Plant. He possesses a Grade 4 Water and Grade 2 Water Distribu.on licenses. Staff feels that it would be beneficial to share Mr. Anderson's knowledge with the staff at the Water Treatment Plant.

Staff has been very pleased with Mr. Anderson’s work and would like to extend his contract to June 30, 2026. The Wastewater, Recycled Water and Water funds have sufficient funds to accommodate this request for the FY24/25. Staff will include sufficient funds in the FY25/26 budget as well. The requested increase to the contract is $220,000 for a total contract amount not to exceed $315,000.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth." 105

FISCAL IMPACT
The Wastewater, Recycled Water and Water Enterprise Funds have sufficient budget to accommodate this request for FY24/25 and sufficient funds will be included in the FY25/26 budget.

The requested increase to the contract is $220,000 for a total contract amount not to exceed $315,000.

ATTACHMENTS:

1. Resolution - Anderson Amendment
106
RESOLUTION NO. 2025-
A RESOLUTION APPROVING AMENDMENT #1 TO AGREEMENT 2024-86 - ANDERSON HOME REPAIR, INC. FOR WASTEWATER AND WATER OPERATIONS MANAGEMENT SERVICES IN AN AMOUNT OF $220,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $315,000 WHEREAS, the City of American Canyon has specific and highly technical requirements regarding the Operations of the Water and Wastewater Treatment Plants; and WHEREAS, Brian Anderson has over 40 years of experience with Water and Wastewater and holds Grade 5 Wastewater, Grade 4 Water and Grade 2 Distribution licenses; and WHEREAS, Brian Anderson has been providing assistance with Wastewater Operations during the vacancy of the Wastewater Operations Manager position and has been mentoring the newly promoted Chief Plant Operator at the Water Reclamation Facility; and WHEREAS, Brian Anderson will be providing additional assistance with special projects for Wastewater and Water; and
WHEREAS, there is sufficient budget in the Water and Wastewater Enterprise funds FY24/25 budget to support the increase and staff will include sufficient funds in the FY25/26 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the City Manager to execute Amendment #1 to Agreement #2024-86 Anderson Home Repair, Inc. for Wastewater and Water Operations Services in an amount of $220,000 for a total contract amount not to exceed $315,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of January, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

CITY COUNCIL AGENDA
JANUARY 21, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 10.

TITLE
Measure T MOE and Equivalent Fund Certification FY2023/24

RECOMMENDATION
Take the following actions related to Measure “T” (The Napa Countywide Road Maintenance Act):

1. Adopt a Resolu7on approving the Maintenance of Effort (MOE) cer7fica7on of $370,015 as required under Measure “T” Program (The Napa Countywide Road Maintenance Act)

2. Adopt a Resolu7on approving cer7fica7on of Equivalent Fund expenditures under the Measure "T" Program (The Napa Countywide Road Maintenance Act).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Juan Gomez, Finance Director/Interim Assistant City Manager

BACKGROUND & ANALYSIS
The 2012 “Napa Countywide Road Maintenance Act” (also known as “Measure T”) imposes a ½ cent sales tax to pay for road repairs countywide. The Napa Valley Transporta7on Authority – Tax Agency (NVTATA) distributes these sales tax revenues over 7me and the City of American Canyon receives

7.7% of the sales tax revenues per year, as of July 1, 2018.

Maintenance of Effort (MOE)
The intent of Measure “T” is to supplement, not supplant, exis7ng local general fund revenues being used for the transporta7on improvements. American Canyon must demonstrate expending a minimum amount known as the “maintenance of effort” or “MOE” of local general fund revenues on transportation improvements.

The MOE is the calculated average for fiscal years 2007-08, 2008-09, and 2009-10 for “Local Streets and Roads Maintenance” and suppor7ng infrastructure within the public right-of-way. Examples include pavement sealing, overlays, reconstruc7on, storm drainage, sidewalks, and associated infrastructure.

American Canyon’s MOE is calculated to be $370,015. This amount will remain constant throughout the term of Measure T. Each year American Canyon must cer7fy to NVTA-TA Authority that it expended funds equal to the amount of the MOE on eligible transporta7on improvements. As 108
described in the Resolu7on and detailed in Exhibits “A”, “B”, “C”, “D”, “E”, and “F”, the City spent $484,473 which is more than the minimum $370,015 in General Fund revenues on eligible transporta7on improvements when using the three-year average for FY 2021-22, FY 2022-23, and FY 2023-24.

Equivalent Fund
All agencies must collec7vely commit non-Measure T funds towards Class I Bicycle Facili7es equivalent to 6.67% of the es7mated total revenue of Measure T. Qualifying funding sources for

6.67% Equivalent Fund projects can be in the form of local general funds, formula specific funds, and Class I facility contributions by private development.

The City must provide a copy of the Equivalent Fund Class I Bicycle Facili7es Expenditure Resolu7on approved by the City's governing body, along with backup documenta7on, showing the qualifying funding spent on Class I Bicycle Facili7es for the prior fiscal year. The resolu7on will cer7fy applicable expenditures for the prior fiscal year and be used by NVTA-TA in tracking the program par7cipants' collec7ve contribu7on towards the required Class I Facility spending over the term of the Measure T program.

Funds cer7fied during this cer7fica7on cycle include Fiscal Year 2023-24. The table below provides a summary of the Equivalent Fund expenditures, the Class I projects, and the sources of funding:

Fiscal Year Project Funding Source Amount
2023-24 Wetlands Edge Court Class
I
Local Funds (Development, SDG 217) $157,440.00
Total Contributions $157,440.00

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
Maintenance of Effort (MOE)
By adop7ng the Maintenance of Effort Resolu7on and submiOng the cer7fica7on to NVTA-TA, the City of American Canyon will remain eligible to con7nue collec7ng 7.7% of the annual revenues available through the collec7on of the ½ cent sales tax. This amount for FY 2023-24 was approximately $2.0 million.

Equivalent Fund
109
There is no financial impact associated with this action.

ENVIRONMENTAL REVIEW
The proposed ac7ons are a mandatory component of compliance with Measure "T" and is not a "project" as defined by CEQA. Moreover, the ac7on is exempt consistent with CEQA Guidelines Section 15378(b) as a government funding mechanism.

ATTACHMENTS:

1. Resolution Measure T MOE FY 2023-24

2. Exhibit A: Measure T MOE Certification FY 2023-24

3. Resolution Measure T Equivalent Certification FY 2023-24 110
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING THE MAINTENANCE OF EFFORT (MOE) CERTIFICATION OF $370,015 AS REQUIRED UNDER MEASURE “T” (THE NAPA COUNTYWIDE ROAD MAINTENANCE ACT)
WHEREAS, on November 6, 2012 the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority – Tax Authority (NVTA-TA) is the designated agency that administers and oversees Measure T revenues; and
WHEREAS, the City of American Canyon is an eligible recipient of Measure T funds; and WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and towns within Napa County ("Local Agencies") as set forth in Measure T; and
WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure; and WHEREAS, the City of American Canyon has entered into a Master Agreement with NVTA-TA that outlines procedures for Measure T expenditures, and
WHEREAS, the City of American Canyon has determined and certified to NVTA-TA the average maintenance of effort amount for Fiscal Years 2007-08, 2008-09, and 2009-10 is $370,015, consistent with the criteria set forth in Section 9 of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the average fiscal year street and roads costs; and
WHEREAS, by January 31st each calendar year, the City of American Canyon must certify to, and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of American Canyon, including backup documentation, demonstrating that the Maintenance of Effort was met the prior fiscal year based on the average of the prior three fiscal years; and; WHEREAS, the amount of $370,015 set forth in Exhibit “A” will be deemed the “Maintenance of Effort” of the City of American Canyon, which must be maintained annually throughout the term of the Measure from the General Fund of the City of American Canyon; and WHEREAS, the City of American Canyon spent $484,473 which is more than the Maintenance of Effort requirement of $370,015 in General Fund revenues on eligible transportation improvements when using the three-year average for Fiscal Years 2021-22, FY 2022-23, and FY 2023-24; and 111
2 WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon does resolve as follows:

1. The City Council of the City of American Canyon hereby certifies the Maintenance of Effort amount of $370,015 has been met as set forth in Exhibit “A” and authorizes the Public Works Director to file the amount with NVTA-TA.

2. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of January, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 112
NVTA-TA Approved MOE
MOE Amount Certified for FY 2023-24
MOE Amount Certified for FY 2022-23
MOE Amount Certified for FY 2021-22
3-Year Average MOE Amount FY 23-24
Measure T funds Received in FY 2023-24
Measure T funds Expended in FY 2023-24
Measure T funds Balance in Account
$ 503,284.19
$ 484,472.85
$ 1,932,280.91
$ 827,392.01
$ 5,486,458.05
Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2023-24
City of American Canyon
$ 476,809.20
$ 370,015.00
$ 473,325.17
113
(1) (2) (1) (2) (1) (2)
2007/2008 Proration MOE 2008/2009 Proration MOE 2009/2010 Proration MOE GENERAL FUND EXPENSES - (GL 101-50-520-xxxxx)
41110-40 FT, PT, OT Salaries 415,598 57% 237,133 352,598 61% 213,335 210,413 84% 175,743 41210 Health Insurance 61,963 57% 35,355 60,732 61% 36,745 37,266 84% 31,126 41220 Dental Ins 173 57% 99 - 61% - 84% -
41230 Health In-lieu 57% - - 61% - 84% -
41240 Cafeteria Plan 17,733 57% 10,118 16,384 61% 9,913 9,792 84% 8,179 41250 PERS 51,683 57% 29,490 45,666 61% 27,630 26,735 84% 22,330 41260 Social Security 9,585 57% 5,469 6,358 61% 3,847 3,683 84% 3,076 41270 Worker's Comp 22,361 57% 12,759 21,454 61% 12,980 13,428 84% 11,216 41290 Benefits - Other 255 57% 146 114 61% 69 219 84% 183 42130 Engineering Contract Services 69,310 0% - 54,319 0% - 19,158 0% - 42150 Information Technology Services - 57% - 2,104 61% 1,273 1,792 84% 1,497 42160 Other Professional Services 8,815 57% 5,030 9,495 61% 5,745 19,841 84% 16,572 42180 Temp Agency Services - 57% - 9,126 61% 5,521 - 84% - 42190 Misc. Contractual Services 2,779 57% 1,586 3,863 61% 2,337 9,231 84% 7,710 42310 General Repairs and Maintenance 80,148 100% 80,148 76,939 100% 76,939 25,588 100% 25,588 42310 Street Sweeping 40,343 0% - 63,142 0% - 57,947 0% - 42425 Membership Dues 585 57% 334 1,295 61% 784 890 84% 743 42430 Training 4,239 57% 2,419 3,999 61% 2,419 1,810 84% 1,512 42440 Equipment Rental 1,107 57% 632 3,820 61% 2,312 1,361 84% 1,137 42490 Other Services 80 57% 45 164 61% 99 76 84% 63
43110 Office Supplies 258 57% 147 159 61% 96 308 84% 257 43115 Operating Supplies 95,728 100% 95,728 159,710 100% 159,710 71,660 100% 71,660 43125 Small Tools & Equipment 3,375 57% 1,926 680 61% 411 7,742 84% 6,467 43190 Other Supplies 4,028 57% 2,298 3,732 61% 2,258 1,092 84% 912 43210 Electricity 99,705 57% 56,890 102,124 61% 61,789 105,217 84% 87,880 43220 Telephone 2,303 57% 1,314 3,903 61% 2,362 1,735 84% 1,449 46120 Major Equipment 30,649 57% 17,488 - 61% - - 84% - 47110 Support Services (Finance, HR, etc.) 86,600 57% 49,412 98,780 61% 59,766 69,200 84% 57,798 48110 Fleet 38,100 57% 21,739 33,940 61% 20,535 30,900 84% 25,809 48110 Public Works Administration 24,750 57% 14,122 133,680 61% 80,882 82,241 84% 68,690 48110 Liability Insurance - streets 15,340 57% 8,753 11,500 61% 6,958 7,200 84% 6,014 48120 Retiree Health 24,200 57% 13,808 9,600 61% 5,808 26,800 84% 22,384 48140 Transfers to Other Funds 8,100 57% 4,622 8,000 61% 4,840 - 84% - Subtotal Expenses 1,219,892 709,007 1,297,381 807,364 843,325 655,995 NON-GENERAL FUND REVENUE FY 2007/8 FY 2008/9 FY 2009/10 Miscellaneous Revenues 13,629 3,038 3,654
Prop 1B - 400,000 -
Gas tax 214,000 214,000 214,000
Subtotal Revenue 227,629 617,038 217,654
General Fund MOE (GF Expenses Less Non-GF Revenue) 481,377 190,326 438,340 Average General Fund MOE $ 370,015
114
2021-22 Additional Direct 2022-23 Additional Direct 2023-24 Additional Direct Project Cost - TR19-0400, Project Cost - TR21-0100, Project Cost - TR22-0200, 2007-08 2008-09 2009-10 2021-22 TR20-0100, TR21-0100 2022-23 TR22-0300, TR24-0400 2023-24 TR22-0300, TR22-0400 GROSS GENERAL FUND EXPENSES - 100-50-520
41110 FT Salaries 203,818.63 197,873.53 172,249.25
41120 PT Salaries - - -
41140 Overtime 2,040.60 2,256.43 1,693.53
41210 Health Insurance 19,100.02 17,661.66 23,333.86
41220 Dental Ins
41230 Health In-lieu 7,200.00 6,412.50 5,700.00
41240 Cafeteria Plan 9,579.60 8,945.04 9,120.13
41250 PERS 41,085.20 40,787.53 26,559.59
41260 Social Security 3,230.72 3,114.32 2,796.63
41270 Worker's Comp 10,601.24 8,200.28 4,696.16
41290 Benefits - Other 781.23 845.10 626.86
total salaries 237,132.63 231,844.29 184,519.29 246,863.09 41,003.86 260,389.01 60,259.05 261,138.05 87,195.27 total benefits 94,217.81 92,924.43 78,075.68 99,174.76 7,596.75 94,802.24 8,835.81 100,726.63 27,893.40 42130 Engineering Contract Services 11,863.80 -
42150 Information Technology Services - 2,104.00 1,791.84 1,402.32 701.82 5,772.84 42160 Other Professional Services 8,815.12 9,495.15 19,841.16 - - - 42180 Temp Agency Services - 9,125.81 - - -
42190 Misc. Contractual Services 2,779.05 3,863.36 9,231.06 7,976.57 5,771.71 5,238.17 42310 General Repairs and Maintenance 80,148.21 76,939.39 25,588.35 108,155.25 107,870.39 153,744.77 Street Sweeping - citywide cleaning only 40,343.36 63,142.49 57,946.68 - 42315 Reimbursable Repairs 17,176.00 7,000.00 1,205.02
42425 Membership Dues 584.68 1,295.00 889.75 2,307.51 1,972.30 1,607.64 42430 Training 4,238.70 3,998.67 1,810.47 3,139.09 3,122.93 4,596.73 42440 Equipment Rental 1,107.48 3,820.47 1,361.43 - - - 42484 ISF: Fleet 133,600.00 67,580.00 74,052.00
42485 ISF: IT 3,600.00 19,909.00 24,315.00
42486 ISF: Building Maintenance - - -
42490 Other Services 79.67 163.81 75.99 - - -
43110 Office Supplies 258.10 158.71 308.16 1,144.73 665.68 647.92 43115 Operating Supplies 95,727.85 149,380.83 71,659.95 91,798.88 119,685.10 79,706.37 43125 Small Tools & Equipment 3,374.71 679.61 7,742.38 - 43190 Other Supplies 4,028.08 3,732.47 1,091.79 -
43210 Electricity 99,704.86 102,124.48 105,216.70 106,744.50 100,640.88 109,239.61 43220 Telephone 2,302.57 3,903.40 1,734.65 1,351.49 1,435.99 2,147.07 46120 Major Equipment 30,649.47 - - - - -
47110 Support Services (Finance, HR, etc.) 86,600.00 98,780.00 69,200.00 - - - 48110 Fleet 38,100.00 33,940.00 30,900.00 - - -
48110 Public Works Administration 24,750.00 133,680.00 82,240.65 - - - 48110 Liability Insurance - streets 15,340.00 11,500.00 7,200.00 - - - 48120 Retiree Health 24,200.00 9,600.00 26,800.00 - - - 48140 Transfers to Other Funds 8,100.00 8,000.00 - - - - Subtotal 902,582.35 1,066,060.17 785,225.98 824,434.19 791,547.05 824,137.82

EXPENSE EXCLUSIONS
One-Time Expenses: Capital Purchase (30,649.47) - - - - One-time Expenses: Street Sweeping (40,343.36) (63,142.49) (57,946.68) - - Reimbursable Repairs (17,176.00) (7,000.00) (1,205.02)
Retiree Health Insurance (24,200.00) (9,600.00) (26,800.00) - - Support Services (Finance, HR) (86,600.00) (98,780.00) (69,200.00) - - Employee home purchase (8,100.00) (8,000.00) - - -
ELIGIBLE STREET MAINTENANCE EXPENSES 709,007.00 807,364.00 655,995.00 807,258.19 784,547.05 822,932.80 LESS: REVENUES RECEIVED FROM OTHER SOURCES
Miscellaneous Revenues 13,629.46 3,037.94 3,654.34 3,974.00 11,221.88 46,123.60 Prop 1B 400,000.00
Gas tax 214,000.00 214,000.00 214,000.00 300,000.00 300,000.00 300,000.00

NET GENERAL FUND EXPENDITUIRES ON ELIGIBLE STREET MAINTENANCE EXPENSES 190,326.06 481,377.54 438,340.66 503,284.19 473,325.17 476,809.20 370,015 MOE Met MOE Met MOE Met
- - -
3-Year Average 3-Year Average 3-Year Average
493,297.85 425,044.89 484,472.85
MOE Met MOE Met MOE Met
- - -
Measure T MOE Certification
City of American Canyon
115
User:

Printed: 01/08/2025 - 11:15AM
[email protected]
Summary Trial Balance
General Ledger
Period: 01 to 15, 2024
Include: (ALL)
Account From: 100-50-520
Account To: 100-50-520
Include Uncommited JE's: True
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 100 100 GENERAL FUND

REVENUE
Dept 50 PUBLIC WORKS
100-50-520-33190 Grants - Other 26,000.00 0.00 0.00 26,000.00 -26,000.00 100-50-520-35170 Developer Contribution In Lieu 0.00 0.00 0.00 0.00 0.00 100-50-520-36330 Insurance Reimbursements 30,000.00 0.00 0.00 20,123.60 -20,123.60 100-50-520-36390 Misc Revenues - Other 0.00 0.00 0.00 0.00 0.00 100-50-520-37260 Transfer In from Gas Tax 300,000.00 0.00 0.00 300,000.00 -300,000.00 100-50-520-37270 Transfer In from Measure A 0.00 0.00 0.00 0.00 0.00 100-50 REVENUE Totals: 356,000.00 0.00 0.00 346,123.60 -346,123.60 REVENUE Totals: 356,000.00 0.00 0.00 346,123.60 -346,123.60

EXPENSE
Dept 50 PUBLIC WORKS
100-50-520-41110 Wages - Full time 201,918.00 0.00 176,385.63 4,136.38 172,249.25 100-50-520-41120 Wages - Part Time 0.00 0.00 0.00 0.00 0.00 100-50-520-41140 Wages - Overtime 3,000.00 0.00 1,808.07 114.54 1,693.53 100-50-520-41210 Health Insurance 27,597.00 0.00 23,333.86 0.00 23,333.86 100-50-520-41230 Health-In-Lieu 5,700.00 0.00 5,700.00 0.00 5,700.00 100-50-520-41240 Cafeteria Plan Section 125 10,952.00 0.00 9,120.13 0.00 9,120.13 100-50-520-41250 PERS Retirement 31,260.00 0.00 26,894.35 334.76 26,559.59 100-50-520-41260 Social Security & Medicare 3,169.00 0.00 2,863.29 66.66 2,796.63 100-50-520-41270 Worker Comp Insurance 7,191.00 0.00 4,696.16 0.00 4,696.16 100-50-520-41290 Benefits - Other 650.00 0.00 626.86 0.00 626.86 100-50-520-42150 Info Tech Support Services 1,523.00 0.00 5,772.84 0.00 5,772.84 100-50-520-42190 Misc Contractual Services 12,500.00 0.00 5,238.17 0.00 5,238.17 GL-Summary Trial Balance (1/8/2025 - 11:15 AM) Page 1
116
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance 100-50-520-42310 General Repairs & Maint 182,000.00 0.00 158,572.81 4,828.04 153,744.77 100-50-520-42315 Reimbursable Repairs 30,000.00 0.00 1,205.02 0.00 1,205.02 100-50-520-42425 Membership Dues & Subscription 4,750.00 0.00 1,607.64 0.00 1,607.64 100-50-520-42430 Conferences - Training 6,500.00 0.00 4,596.73 0.00 4,596.73 100-50-520-42484 ISF - Fleet 74,058.00 0.00 74,052.00 0.00 74,052.00 100-50-520-42485 ISF - Info Tech 24,315.00 0.00 24,315.00 0.00 24,315.00 100-50-520-42487 ISF - Legal Services 17,952.00 0.00 17,953.00 0.00 17,953.00 100-50-520-43110 Office Supplies 1,000.00 0.00 647.92 0.00 647.92 100-50-520-43115 Operating Supplies 110,100.00 0.00 92,898.72 13,192.35 79,706.37 100-50-520-43210 Utilities - Gas & Elec 111,000.00 0.00 114,018.90 4,779.29 109,239.61 100-50-520-43220 Util-PhonesPgrsInternetCable 1,500.00 0.00 2,147.07 0.00 2,147.07 100-50 EXPENSE Totals: 868,635.00 0.00 754,454.17 27,452.02 727,002.15 EXPENSE Totals: 868,635.00 0.00 754,454.17 27,452.02 727,002.15 Fund 100 Totals: -512,635.00 0.00 754,454.17 373,575.62 380,878.55 Report Totals: -512,635.00 0.00 754,454.17 373,575.62 380,878.55 GL-Summary Trial Balance (1/8/2025 - 11:15 AM) Page 2
117
Project Management
CIP Project Accounting
User: [email protected]
Printed: 1/6/2025 12:26:31 PM
Fiscal Year 0000 - Periods 00 to 15
Date Range 7/1/2023 to 6/30/2024
Tran Date Sort Field Description
TR22-0200 Wetlands Edge Court Extension
Tran Date Account No Name Description System Batch Check Date Check No Invoice No Hours LEMS-M LEMS-S Total Amt 090723 212-85-450-48310 Argonaut Constructors TR22-0200 Professional Services through 7/20/23AP 311-9-2023 9/8/2023 12:00:00 AM 191034 PP7 - 7,625.56 - 7,625.56 090723 210-85-450-48310 Argonaut Constructors TR22-0200 Professional Services through 7/20/23AP 311-9-2023 9/8/2023 12:00:00 AM 191034 PP7 - 58,238.65 - 58,238.65 110223 210-85-450-48310 Argonaut Constructors TR22-0200 Professional Services to 10/3/23 AP 427-10-2023 11/2/2023 12:00:00 AM 0 PP8 - 2,473.90 - 2,473.90 120723 211-85-450-48310 U.S. Bank Hendryx: TR22-0200 Fast Signs - NVTA Decals - Measure T AP 409-12-2023 12/8/2023 12:00:00 AM 191604 10232023Z - 164.57 - 164.57 120723 211-85-450-48310 U.S. Bank Hendryx: TR22-0200 Fast Signs - Pavement Management Signs - Meas AP 409-12-2023 12/8/2023 12:00:00 AM 191604 10232023Z - 242.54 - 242.54 120723 213-85-450-48310 U.S. Bank Hendryx: TR22-0200 Fast Signs - Pavement Management Signs - RMRA AP 409-12-2023 12/8/2023 12:00:00 AM 191604 10232023Z - 242.54 - 242.54 120723 230-85-450-48310 U.S. Bank Hendryx: TR22-0200 Fast Signs - Wetlands Restoration Plan Sign AP 409-12-2023 12/8/2023 12:00:00 AM 191604 10232023Z - 118.60 - 118.60 092523 210-85-450-48310 Miller Pacific Engineering Group TR22-0200 Professional Services through 8/27/23AP 324-9-2023 9/25/2023 12:00:00 AM 191114 26327 - 6,173.00 - 6,173.00 103123 210-85-450-48310 TR22-0200 VOID Ck 190038 Argonaut Attach to project GL 0-0-0 0 Not Applicable (103,687.33) - - (103,687.33) 120723 230-85-450-48310 Correction to JE 15-06-2024 TR22-0200 should be PR20-0300 Fast Signs-Wetlands Restoration Plan Sign GL 0-0-0 0 Not Applicable (181.60) - - (181.60) 120723 230-85-450-48310 Correction to JE 202-06-2024 Incorrect AmountGL 0-0-0 0 Not Applicable 181.60 - - 181.60 120723 230-85-450-48310 Correction to JE 202-06-2024 Incorrect Amt PR20-0300 Fast Signs-Wetlands Restoration Plan Sign-Measure AA Grant US Bank Hendryx GL 0-0-0 0 Not Applicable (118.60) - - (118.60) Employee Name Pay Type Amount Sum of Amount Column Labels 082423 Kristine Joy Delos Santos Benefit 147.29 Row Labels Benefit Gross Grand Total 082423 Kristine Joy Delos Santos Benefit 73.64 Kristine Joy Delos Santos 456.75 1,470.99 1,927.74 090723 Kristine Joy Delos Santos Benefit 73.65 Ronald V Ranada Jr 42.10 151.12 193.22 090723 Kristine Joy Delos Santos Benefit 34.66 Vendon McLeod 24.50 58.35 82.85 092123 Kristine Joy Delos Santos Benefit 53.86 Grand Total 523.35 1,680.46 2,203.81 071323 Kristine Joy Delos Santos Benefit 73.65
092123 Kristine Joy Delos Santos Gross 472.24
071323 Kristine Joy Delos Santos Gross 236.12
072723 Kristine Joy Delos Santos Gross 236.12
072723 Kristine Joy Delos Santos Gross 113.30
100523 Kristine Joy Delos Santos Gross 177.09
100523 Kristine Joy Delos Santos Gross 236.12
082423 Vendon McLeod Benefit 24.50
082423 Vendon McLeod Gross 58.35
090723 Ronald V Ranada Jr Benefit 21.05
090723 Ronald V Ranada Jr Benefit 21.05
121423 Ronald V Ranada Jr Gross 75.56
121423 Ronald V Ranada Jr Gross 75.56
TR22-0200 Wetlands Edge Court Extension
118
Project Management
CIP Project Accounting
User: [email protected]
Printed: 1/6/2025 12:27:01 PM
Fiscal Year 0000 - Periods 00 to 15
Date Range 7/1/2023 to 6/30/2024
Tran Date Sort Field Description
TR22-0300 2022 Annual Pavement Project
Tran Date Account No Name Description System Batch Check Date Check No Invoice No Hours LEMS-M LEMS-S Total Amt 110223 211-85-450-48310 BPXpress TR22-0300 2022 Annual Pavement Project AP 427-10-2023 11/2/2023 12:00:00 AM 191421 BEN-38523 0 265.20 - 265.20 110223 211-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 10/1/23 - Measure T AP 403-11-2023 11/2/2023 12:00:00 AM 191374 223100427 0 2,544.79 - 2,544.79 120623 211-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 10/29/23 - Measure T AP 408-12-2023 12/8/2023 12:00:00 AM 191605 223110428 0 2,888.48 - 2,888.48 012624 211-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 11/26/23 - Measure T AP 402-2-2024 2/1/2024 12:00:00 AM 191924 223120429 0 376.57 - 376.57 012624 211-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 12/31/23 - Measure T AP 402-2-2024 2/1/2024 12:00:00 AM 191924 223130421 0 222.76 - 222.76 110223 211-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 9/2023 - Measure T AP 403-11-2023 11/2/2023 12:00:00 AM 191375 PP#1 0 184,890.84 - 184,890.84 113023 211-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 10/2023 - Measure T AP 401-12-2023 12/1/2023 12:00:00 AM 191561 PP#2 0 380,845.43 - 380,845.43 010424 211-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 11/2023 - Measure T AP 429-12-2023 1/4/2024 12:00:00 AM 191736 PP#3 0 179,086.93 - 179,086.93 110223 213-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 10/1/23 - RMRA AP 403-11-2023 11/2/2023 12:00:00 AM 191374 223100427 0 3,432.71 - 3,432.71 120623 213-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 10/29/23 - RMRA AP 408-12-2023 12/8/2023 12:00:00 AM 191605 223110428 0 3,919.02 - 3,919.02 012624 213-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 11/26/23 - RMRA AP 402-2-2024 2/1/2024 12:00:00 AM 191924 223120429 0 510.93 - 510.93 012624 213-85-450-48310 Geocon Consultants Inc. TR22-0300 Professional Services through 12/31/23 - RMRA AP 402-2-2024 2/1/2024 12:00:00 AM 191924 223130421 0 302.24 - 302.24 110223 213-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 9/2023 - RMRW AP 403-11-2023 11/2/2023 12:00:00 AM 191375 PP#1 0 215,249.47 - 215,249.47 113023 213-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 10/2023 - RMRA AP 401-12-2023 12/1/2023 12:00:00 AM 191561 PP#2 0 625,942.66 - 625,942.66 010424 213-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 11/2023 - RMRA AP 429-12-2023 1/4/2024 12:00:00 AM 191736 PP#3 0 216,745.00 - 216,745.00 012624 213-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services - 12/2023 - RMRA AP 402-2-2024 2/1/2024 12:00:00 AM 191925 PP#4 0 14,260.40 - 14,260.40 010424 211-85-450-48310 Miller Pacific Engineering Group TR22-0300 Professional Services 10/2023 - Measure T AP 429-12-2023 1/4/2024 12:00:00 AM 191737 35155 0 978.50 - 978.50 010424 213-85-450-48310 Miller Pacific Engineering Group TR22-0300 Professional Services 10/2023 - RMRA AP 429-12-2023 1/4/2024 12:00:00 AM 191737 35155 0 978.50 - 978.50 113023 540-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 10/2023 - Wastewater AP 401-12-2023 12/1/2023 12:00:00 AM 191561 PP#2 0 13,081.50 - 13,081.50 110223 540-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 9/2023 AP 403-11-2023 11/2/2023 12:00:00 AM 191375 PP#1 0 13,081.50 - 13,081.50 113023 510-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 10/2023 - Water AP 401-12-2023 12/1/2023 12:00:00 AM 191561 PP#2 0 18,358.50 - 18,358.50 110223 510-85-450-48310 Martin Brothers Construction TR22-0300 Professional Services 9/2023 AP 403-11-2023 11/2/2023 12:00:00 AM 191375 PP#1 0 18,358.50 - 18,358.50 081123 213-85-450-48310 BPXpress TR22-0300 2022 Annual Pavement Management Project AP 312-8-2023 8/11/2023 12:00:00 AM 190861 BEN-38140 0 256.77 - 256.77 Employee Name Pay Type Amount Sum of Amount Column Labels 071323 Kristine Joy Delos Santos Benefit 770.86 Row Labels Benefit Gross Grand Total 071323 Kristine Joy Delos Santos Benefit 717.98 David Miller 133.76 401.10 534.86 072723 Kristine Joy Delos Santos Benefit 119.69 Kristine Joy Delos Santos 7,853.39 25,424.60 33,277.99 072723 Kristine Joy Delos Santos Benefit 276.18 Ronald V Ranada Jr 3,976.86 14,265.20 18,242.06 082423 Kristine Joy Delos Santos Benefit 929.82 Vendon McLeod 3,479.64 8,584.18 12,063.82 082423 Kristine Joy Delos Santos Benefit 524.76 Grand Total 15,443.65 48,675.08 64,118.73 090723 Kristine Joy Delos Santos Benefit 570.78
119
090723 Kristine Joy Delos Santos Benefit 1,159.97
092123 Kristine Joy Delos Santos Benefit 791.73
092123 Kristine Joy Delos Santos Benefit 524.75
100523 Kristine Joy Delos Santos Benefit 570.78
100523 Kristine Joy Delos Santos Benefit 239.36
081023 Kristine Joy Delos Santos Benefit 199.24
081023 Kristine Joy Delos Santos Benefit 9.96
101923 Kristine Joy Delos Santos Benefit 39.05
101923 Kristine Joy Delos Santos Benefit 159.40
110223 Kristine Joy Delos Santos Benefit 179.33
110223 Kristine Joy Delos Santos Benefit 9.96
111623 Kristine Joy Delos Santos Benefit 9.44
111623 Kristine Joy Delos Santos Benefit 28.70
120123 Kristine Joy Delos Santos Benefit 1.72
120123 Kristine Joy Delos Santos Benefit 14.35
121423 Kristine Joy Delos Santos Benefit 0.86
121423 Kristine Joy Delos Santos Benefit 4.72
011124 Kristine Joy Delos Santos Gross 2,520.93
022224 Kristine Joy Delos Santos Gross 2,361.20
122823 Kristine Joy Delos Santos Gross 383.70
122823 Kristine Joy Delos Santos Gross 885.45
011124 Kristine Joy Delos Santos Gross 2,981.02
012524 Kristine Joy Delos Santos Gross 1,682.36
012524 Kristine Joy Delos Santos Gross 1,829.93
020824 Kristine Joy Delos Santos Gross 3,718.89
020824 Kristine Joy Delos Santos Gross 2,538.29
022224 Kristine Joy Delos Santos Gross 1,682.36
030724 Kristine Joy Delos Santos Gross 1,829.93
030724 Kristine Joy Delos Santos Gross 767.39
062724 Kristine Joy Delos Santos Gross 413.21
062724 Kristine Joy Delos Santos Gross 590.30
062724 Kristine Joy Delos Santos Gross 472.24
061324 Kristine Joy Delos Santos Gross 531.27
061324 Kristine Joy Delos Santos Gross 29.52
062724 Kristine Joy Delos Santos Gross 29.52
061324 Kristine Joy Delos Santos Gross 118.06
061324 Kristine Joy Delos Santos Gross 59.03
082423 David Miller Benefit 62.42
082423 David Miller Benefit 71.34
092123 David Miller Gross 187.18
092123 David Miller Gross 213.92
071323 Ronald V Ranada Jr Benefit 621.65
071323 Ronald V Ranada Jr Benefit 94.72
090723 Ronald V Ranada Jr Benefit 296.29
090723 Ronald V Ranada Jr Benefit 136.79
120
072723 Ronald V Ranada Jr Benefit 73.66
072723 Ronald V Ranada Jr Benefit 231.52
081023 Ronald V Ranada Jr Benefit 410.43
081023 Ronald V Ranada Jr Benefit 31.56
082423 Ronald V Ranada Jr Benefit 736.64
082423 Ronald V Ranada Jr Benefit 94.71
092123 Ronald V Ranada Jr Benefit 947.11
092123 Ronald V Ranada Jr Benefit 52.62
100523 Ronald V Ranada Jr Benefit 12.48
100523 Ronald V Ranada Jr Benefit 12.13
121423 Ronald V Ranada Jr Benefit 11.29
121423 Ronald V Ranada Jr Benefit 78.99
101923 Ronald V Ranada Jr Benefit 67.72
101923 Ronald V Ranada Jr Benefit 33.87
111623 Ronald V Ranada Jr Benefit 1.52
110223 Ronald V Ranada Jr Benefit 2.20
110223 Ronald V Ranada Jr Benefit 28.96
111623 Ronald V Ranada Jr Gross 2,175.60
120123 Ronald V Ranada Jr Gross 340.02
120123 Ronald V Ranada Jr Gross 1,095.62
062724 Ronald V Ranada Jr Gross 491.14
122823 Ronald V Ranada Jr Gross 264.46
122823 Ronald V Ranada Jr Gross 831.16
011124 Ronald V Ranada Jr Gross 1,473.42
011124 Ronald V Ranada Jr Gross 113.34
012524 Ronald V Ranada Jr Gross 2,644.60
012524 Ronald V Ranada Jr Gross 3,400.20
020824 Ronald V Ranada Jr Gross 340.02
020824 Ronald V Ranada Jr Gross 188.90
032124 Ronald V Ranada Jr Gross 113.34
032124 Ronald V Ranada Jr Gross 37.78
062724 Ronald V Ranada Jr Gross 264.46
062724 Ronald V Ranada Jr Gross 226.68
062724 Ronald V Ranada Jr Gross 113.34
062724 Ronald V Ranada Jr Gross 151.12
092123 Vendon McLeod Gross 1,050.30
092123 Vendon McLeod Benefit 441.39
071323 Vendon McLeod Benefit 129.57
071323 Vendon McLeod Benefit 16.34
090723 Vendon McLeod Benefit 48.97
072723 Vendon McLeod Benefit 653.92
072723 Vendon McLeod Benefit 49.04
090723 Vendon McLeod Benefit 1,062.63
100523 Vendon McLeod Benefit 918.27
100523 Vendon McLeod Benefit 126.82
121
121423 Vendon McLeod Benefit 32.69
121423 Vendon McLeod Gross 298.48
101923 Vendon McLeod Gross 116.70
101923 Vendon McLeod Gross 38.90
110223 Vendon McLeod Gross 1,556.00
110223 Vendon McLeod Gross 116.70
111623 Vendon McLeod Gross 2,528.50
111623 Vendon McLeod Gross 2,450.70
120123 Vendon McLeod Gross 350.10
120123 Vendon McLeod Gross 77.80
TR22-0300 2022 Annual Pavement Project
122
Project Management
CIP Project Accounting
User: [email protected]
Printed: 1/6/2025 12:27:28 PM
Fiscal Year 0000 - Periods 00 to 15
Date Range 7/1/2023 to 6/30/2024
Tran Date Sort Field Description
TR22-0400 ARPA1 Benton Wy Enhanced XWalk
Tran Date Account No Name Description System Batch Check Date Check No Invoice No Hours LEMS-M LEMS-S Total Amt 051424 211-85-450-48310 BPXpress TR22-0400 Plan Sets - Measure T AP 414-5-2024 5/16/2024 12:00:00 AM 192728 BEN-49935 0 35.5 0 35.50 051424 211-85-450-48310 BPXpress TR22-0400 Professional Services - Measure T AP 414-5-2024 5/16/2024 12:00:00 AM 192728 BEN-49905 0 73.69 0 73.69 051424 211-85-450-48310 BPXpress TR22-0400 Professional Services - Measure T AP 414-5-2024 5/16/2024 12:00:00 AM 192728 BEN-49425 0 364.17 0 364.17 063024 211-85-450-48310 Ghilotti Construction Co. Inc. TR22-0400 Professional Service 6/2024 - Measure T AP 431-6-2024 8/1/2024 12:00:00 AM 0 6100*01 0 74412.04 0 74,412.04 063024 213-85-450-48310 Ghilotti Construction Co. Inc. TR22-0400 Proessional Services 6/2024 - RMRA AP 431-6-2024 8/1/2024 12:00:00 AM 0 6100*01 0 74412.04 0 74,412.04 052124 213-85-450-48310 Syar Industries LLC TR22-0400 Cutback - RMRA AP 424-5-2024 5/23/2024 12:00:00 AM 192777 73950394 0 1000.63 0 1,000.63 063024 213-85-450-48310 Syar Industries LLC TR22-0400 Backfill Sand - RMRA AP 425-6-2024 7/3/2024 12:00:00 AM 193023 73950392 0 253.59 0 253.59 061724 213-85-450-48310 Bayshore Materials Inc. TR22-0400 Sand Slurry - RMRA AP 421-6-2024 6/21/2024 12:00:00 AM 192964 41762 0 515.15 0 515.15 061724 213-85-450-48310 Bayshore Materials Inc. TR22-0400 Sand Slurry - RMRA AP 421-6-2024 6/21/2024 12:00:00 AM 192964 41776 0 232.11 0 232.11 050824 213-85-450-48310 Bayshore Materials Inc. TR22-0400 Sand Slurry - RMRA AP 410-5-2024 5/9/2024 12:00:00 AM 192707 41622 0 450.53 0 450.53 061724 213-85-450-48310 Bayshore Materials Inc. TR22-0400 Sand Slurry - RMRA AP 421-6-2024 6/21/2024 12:00:00 AM 192964 41768 0 475.15 0 475.15 061724 213-85-450-48310 Bayshore Materials Inc. TR22-0400 Sand Slurry - RMRA AP 421-6-2024 6/21/2024 12:00:00 AM 192964 41797 0 567.93 0 567.93 052124 240-85-450-48310 MNG Partnership Holdings LLC TR22-0400 Notice to Bidders - ARPA AP 424-5-2024 5/23/2024 12:00:00 AM 192775 0006820439 0 1169 0 1,169.00 063024 540-85-450-48310 Ghilotti Construction Co. Inc. TR22-0400 Professional Services 6/2024 - Wastewater AP 431-6-2024 8/1/2024 12:00:00 AM 0 6100*01 0 40826.83 0 40,826.83 063024 510-85-450-48310 Ghilotti Construction Co. Inc. TR22-0400 Professional Service 6/2024 - Water AP 431-6-2024 8/1/2024 12:00:00 AM 0 6100*01 0 1249.09 0 1,249.09 063024 240-85-960-48310 Reclass 101-11-2024 for TR22-0400 REPORTER FS ARPA GL 0-0-0 0 Not Applicable 0 1169 0 1,169.00 063024 240-85-960-48310 Ghilotti Construction Co. Inc. TR22-0400 Professional Services 6/2024 - ARPA AP 431-6-2024 8/1/2024 12:00:00 AM 0 6100*01 0 76000 0 76,000.00 063024 240-85-450-48310 Reclass 101-11-2024 for TR22-0400 REPORTER FS ARPA GL 0-0-0 0 Not Applicable 0 -1169 0 (1,169.00) 063024 240-85-960-33110 TR22-0400 Earned revenue FY 23-24 ARPA FS for CIP GL 0-0-0 0 Not Applicable 0 0 0 (77,169.00) Employee Name Type Amount Sum of Amount Column Labels
121423 Kristine Joy Delos Santos Benefit 73.65 Row Labels Benefit Gross Grand Total 121423 Kristine Joy Delos Santos Benefit 79.70 Kristine Joy Delos Santos 9,376.83 28,924.73 38,301.56 011124 Kristine Joy Delos Santos Benefit 557.89 Ronald V Ranada Jr 1,431.04 4,911.40 6,342.44 011124 Kristine Joy Delos Santos Benefit 916.53 Vendon McLeod 1,118.53 3,003.60 4,122.13 020824 Kristine Joy Delos Santos Benefit 986.27 Grand Total 11,926.40 36,839.73 48,766.13 020824 Kristine Joy Delos Santos Benefit 617.65
022224 Kristine Joy Delos Santos Benefit 1,474.42
022224 Kristine Joy Delos Santos Benefit 466.25
030724 Kristine Joy Delos Santos Benefit 1,006.20
030724 Kristine Joy Delos Santos Benefit 687.41
012524 Kristine Joy Delos Santos Benefit 147.83
012524 Kristine Joy Delos Santos Benefit 25.68
032124 Kristine Joy Delos Santos Benefit 141.67
032124 Kristine Joy Delos Santos Benefit 153.48
123
062724 Kristine Joy Delos Santos Benefit 1,145.67
041824 Kristine Joy Delos Santos Benefit 27.82
041824 Kristine Joy Delos Santos Benefit 430.38
040424 Kristine Joy Delos Santos Benefit 438.33
040424 Kristine Joy Delos Santos Gross 236.12
053024 Kristine Joy Delos Santos Gross 236.12
061324 Kristine Joy Delos Santos Gross 1,652.84
061324 Kristine Joy Delos Santos Gross 2,715.38
050224 Kristine Joy Delos Santos Gross 2,921.99
062724 Kristine Joy Delos Santos Gross 1,829.93
062724 Kristine Joy Delos Santos Gross 4,368.22
053024 Kristine Joy Delos Santos Gross 2,981.02
050224 Kristine Joy Delos Santos Gross 2,036.54
062724 Kristine Joy Delos Santos Gross 3,394.23
061324 Kristine Joy Delos Santos Gross 1,918.48
051624 Kristine Joy Delos Santos Gross 1,564.30
051624 Kristine Joy Delos Santos Gross 1,298.66
061324 Kristine Joy Delos Santos Gross 1,770.90
122823 Ronald V Ranada Jr Benefit 67.70
012524 Ronald V Ranada Jr Benefit 135.46
012524 Ronald V Ranada Jr Benefit 8.08
020824 Ronald V Ranada Jr Benefit 146.72
020824 Ronald V Ranada Jr Benefit 191.87
122823 Ronald V Ranada Jr Benefit 225.72
032124 Ronald V Ranada Jr Benefit 191.87
032124 Ronald V Ranada Jr Benefit 56.44
022224 Ronald V Ranada Jr Benefit 12.13
022224 Ronald V Ranada Jr Benefit 6.57
030724 Ronald V Ranada Jr Benefit 101.59
030724 Ronald V Ranada Jr Benefit 86.89
041824 Ronald V Ranada Jr Benefit 37.45
041824 Ronald V Ranada Jr Benefit 4.53
051624 Ronald V Ranada Jr Benefit 158.02
051624 Ronald V Ranada Jr Gross 75.56
053024 Ronald V Ranada Jr Gross 226.68
062724 Ronald V Ranada Jr Gross 453.36
061324 Ronald V Ranada Jr Gross 491.14
050224 Ronald V Ranada Jr Gross 642.26
053024 Ronald V Ranada Jr Gross 755.60
062724 Ronald V Ranada Jr Gross 642.26
061324 Ronald V Ranada Jr Gross 188.90
062724 Ronald V Ranada Jr Gross 340.02
062724 Ronald V Ranada Jr Gross 528.92
062724 Ronald V Ranada Jr Gross 113.34
050224 Ronald V Ranada Jr Gross 453.36
041824 Vendon McLeod Benefit 23.18
041824 Vendon McLeod Benefit 247.82
051624 Vendon McLeod Benefit 48.74
124
040424 Vendon McLeod Benefit 316.03
040424 Vendon McLeod Benefit 36.12
061324 Vendon McLeod Benefit 425.41
061324 Vendon McLeod Benefit 21.23
050224 Vendon McLeod Gross 81.68
062724 Vendon McLeod Gross 116.70
050224 Vendon McLeod Gross 714.70
051624 Vendon McLeod Gross 81.68
053024 Vendon McLeod Gross 722.38
053024 Vendon McLeod Gross 224.62
062724 Vendon McLeod Gross 1,061.84
TR22-0400 ARPA1 Benton Wy Enhanced XWalk
125
User:

Printed: 01/08/2025 - 11:30AM
[email protected]
Summary Trial Balance
General Ledger
Period: 01 to 15, 2023
Include: (ALL)
Account From: 100-50-520
Account To: 100-50-520
Include Uncommited JE's: True
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 100 100 GENERAL FUND

REVENUE
Dept 50 PUBLIC WORKS
100-50-520-35170 Developer Contribution In Lieu 0.00 0.00 0.00 0.00 0.00 100-50-520-36330 Insurance Reimbursements 30,000.00 0.00 0.00 11,004.74 -11,004.74 100-50-520-36390 Misc Revenues - Other 0.00 0.00 0.00 217.14 -217.14 100-50-520-37260 Transfer In from Gas Tax 300,000.00 0.00 0.00 300,000.00 -300,000.00 100-50-520-37270 Transfer In from Measure A 0.00 0.00 0.00 0.00 0.00 100-50 REVENUE Totals: 330,000.00 0.00 0.00 311,221.88 -311,221.88 REVENUE Totals: 330,000.00 0.00 0.00 311,221.88 -311,221.88

EXPENSE
Dept 50 PUBLIC WORKS
100-50-520-41110 Wages - Full time 199,247.89 0.00 209,831.09 11,957.56 197,873.53 100-50-520-41120 Wages - Part Time 0.00 0.00 0.00 0.00 0.00 100-50-520-41140 Wages - Overtime 3,000.00 0.00 2,279.50 23.07 2,256.43 100-50-520-41210 Health Insurance 17,166.00 0.00 17,661.66 0.00 17,661.66 100-50-520-41230 Health-In-Lieu 7,200.00 0.00 6,412.50 0.00 6,412.50 100-50-520-41240 Cafeteria Plan Section 125 9,330.60 0.00 8,945.04 0.00 8,945.04 100-50-520-41250 PERS Retirement 44,503.71 0.00 41,591.41 803.88 40,787.53 100-50-520-41260 Social Security & Medicare 3,128.79 0.00 3,303.23 188.91 3,114.32 100-50-520-41270 Worker Comp Insurance 8,296.07 0.00 8,200.28 0.00 8,200.28 100-50-520-41290 Benefits - Other 0.00 0.00 879.85 34.75 845.10 100-50-520-42150 Info Tech Support Services 3,000.00 0.00 701.82 0.00 701.82 100-50-520-42190 Misc Contractual Services 10,000.00 0.00 5,771.71 0.00 5,771.71 100-50-520-42310 General Repairs & Maint 168,000.00 0.00 110,455.25 2,584.86 107,870.39 GL-Summary Trial Balance (1/8/2025 - 11:30 AM) Page 1
126
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance 100-50-520-42315 Reimbursable Repairs 30,000.00 0.00 7,000.00 0.00 7,000.00 100-50-520-42425 Membership Dues & Subscription 4,750.00 0.00 1,972.30 0.00 1,972.30 100-50-520-42430 Conferences - Training 6,500.00 0.00 3,142.93 20.00 3,122.93 100-50-520-42484 ISF - Fleet 67,596.00 0.00 67,580.00 0.00 67,580.00 100-50-520-42485 ISF - Info Tech 19,873.00 0.00 19,909.00 0.00 19,909.00 100-50-520-42487 ISF - Legal Services 4,292.00 0.00 4,286.00 0.00 4,286.00 100-50-520-43110 Office Supplies 1,000.00 0.00 701.86 36.18 665.68 100-50-520-43115 Operating Supplies 143,000.00 0.00 133,044.45 13,359.35 119,685.10 100-50-520-43210 Utilities - Gas & Elec 102,121.00 0.00 104,850.94 4,210.06 100,640.88 100-50-520-43220 Util-PhonesPgrsInternetCable 1,655.00 0.00 1,435.99 0.00 1,435.99 100-50 EXPENSE Totals: 853,660.06 0.00 759,956.81 33,218.62 726,738.19 EXPENSE Totals: 853,660.06 0.00 759,956.81 33,218.62 726,738.19 Fund 100 Totals: -523,660.06 0.00 759,956.81 344,440.50 415,516.31 Report Totals: -523,660.06 0.00 759,956.81 344,440.50 415,516.31 GL-Summary Trial Balance (1/8/2025 - 11:30 AM) Page 2
127
User:

Printed: 12/22/2022 - 9:15AM
jcruz
Summary Trial Balance
General Ledger
Period: 01 to 15, 2022
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 100 100 GENERAL FUND

REVENUE
Dept 50 PUBLIC WORKS
100-50-520-35170 Developer Contribution In Lieu 0.00 0.00 0.00 0.00 0.00 100-50-520-36330 Insurance Reimbursements 30,000.00 0.00 0.00 3,974.00 -3,974.00 100-50-520-37260 Transfer In from Gas Tax 300,000.00 0.00 0.00 300,000.00 -300,000.00 100-50-520-37270 Transfer In from Measure A 0.00 0.00 0.00 0.00 0.00 100-50 REVENUE Totals: 330,000.00 0.00 0.00 303,974.00 -303,974.00 REVENUE Totals: 330,000.00 0.00 0.00 303,974.00 -303,974.00

EXPENSE
Dept 50 PUBLIC WORKS
100-50-520-41110 Wages - Full time 212,965.00 0.00 203,818.63 0.00 203,818.63 100-50-520-41120 Wages - Part Time 0.00 0.00 0.00 0.00 0.00 100-50-520-41140 Wages - Overtime 3,327.00 0.00 2,040.60 0.00 2,040.60 100-50-520-41210 Health Insurance 19,168.00 0.00 19,100.02 0.00 19,100.02 100-50-520-41230 Health-In-Lieu 7,200.00 0.00 7,200.00 0.00 7,200.00 100-50-520-41240 Cafeteria Plan Section 125 9,580.00 0.00 9,579.60 0.00 9,579.60 100-50-520-41250 PERS Retirement 41,289.00 0.00 41,085.20 0.00 41,085.20 100-50-520-41260 Social Security & Medicare 3,285.00 0.00 3,230.72 0.00 3,230.72 100-50-520-41270 Worker Comp Insurance 10,602.00 0.00 10,601.24 0.00 10,601.24 100-50-520-41290 Benefits - Other 807.00 0.00 781.23 0.00 781.23 100-50-520-42150 Info Tech Support Services 3,050.00 0.00 1,402.32 0.00 1,402.32 100-50-520-42190 Misc Contractual Services 10,200.00 0.00 8,162.92 186.35 7,976.57 100-50-520-42310 General Repairs & Maint 135,000.00 0.00 108,155.25 0.00 108,155.25 100-50-520-42315 Reimbursable Repairs 30,000.00 0.00 17,176.00 0.00 17,176.00 100-50-520-42425 Membership Dues & Subscription 5,000.00 0.00 2,307.51 0.00 2,307.51 100-50-520-42430 Conferences - Training 6,000.00 0.00 3,139.09 0.00 3,139.09 GL-Summary Trial Balance (12/22/2022 - 9:15 AM) Page 1
128
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance 100-50-520-42484 ISF - Fleet 133,600.00 0.00 133,600.00 0.00 133,600.00 100-50-520-42485 ISF - Info Tech 3,600.00 0.00 3,600.00 0.00 3,600.00 100-50-520-43110 Office Supplies 1,000.00 0.00 1,144.73 0.00 1,144.73 100-50-520-43115 Operating Supplies 100,000.00 0.00 91,963.63 164.75 91,798.88 100-50-520-43210 Utilities - Gas & Elec 114,992.00 0.00 106,744.50 0.00 106,744.50 100-50-520-43220 Util-PhonesPgrsInternetCable 1,462.00 0.00 1,351.49 0.00 1,351.49 100-50 EXPENSE Totals: 852,127.00 0.00 776,184.68 351.10 775,833.58 EXPENSE Totals: 852,127.00 0.00 776,184.68 351.10 775,833.58 Fund 100 Totals: -522,127.00 0.00 776,184.68 304,325.10 471,859.58 Report Totals: -522,127.00 0.00 776,184.68 304,325.10 471,859.58 GL-Summary Trial Balance (12/22/2022 - 9:15 AM) Page 2
129
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING CERTIFICATION OF 6.67% EQUIVALENT FUND EXPENDITURES UNDER THE MEASURE “T” PROGRAM (THE NAPA

COUNTYWIDE ROAD MAINTENANCE ACT)
WHEREAS, on November 6, 2012 the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority – Tax Authority (NVTA-TA) is the designated agency that administers and oversees Measure T revenues; and
WHEREAS, the City of American Canyon is an eligible recipient of Measure T funds; and WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and towns within Napa County ("Local Agencies") as set forth in Measure T; and
WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure; and WHEREAS, the City of American Canyon has entered into a Master Agreement, as amended, with NVTATA that outlines procedures for Measure T expenditures, and WHEREAS, the City of American Canyon shall determine and certify to NVTA-TA the annual spending towards qualifying Class I Bicycle Facilities, consistent with the criteria set forth in Section 3 B of Ordinance No. 1201-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the total spending and funding source; and WHEREAS, the amount set forth in Exhibit “A” will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of American Canyon, which must be maintained annually throughout the term of the Measure from qualifying local general funds, formula specific funds, and Class I facility contributions by private development; and
WHEREAS, by January 31st each calendar year, the City of American Canyon must certify to, and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of American Canyon, including backup documentation, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.)
130
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon does resolve as follows:

1. The City Council of the City of American Canyon hereby certifies the Equivalent Fund Class I Bicycle Facilities expenditures for Fiscal Year 2023-24 in Exhibit A.

2. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of January, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 131
3 EXHIBIT A
List of Equivalent Fund Expenditures for Class I Trails Fiscal Year Project Funding Source Amount
2023-24 Wetlands Edge Court Class I Local Funds (Development: SDG 217) $157,440.00 Total Contributions $157,440.00
132

CITY COUNCIL AGENDA
JANUARY 21, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 11.

TITLE
Ordinance Modifying Certain Compensa(on Provisions for the Members of the City Council Second Reading

RECOMMENDATION
Waive reading, read by (tle only, and adopt Ordinance 2024-09 modifying the compensa(on of the members of City Council.

CONTACT
William D. Ross, City Attorney

BACKGROUND & ANALYSIS
The City Council’s compensa(on was increased to $950.00 per month effec(ve November 6, 2024 (City Municipal Code (ACMC) Chapter 2.04.060). Under Government Code sec(on 36516.5, no change in compensa(on may apply to a member of the City Council during his or her term of office, unless an elec(on was held a<er the passage of the ordinance and one or more members of such council becomes eligible for a salary increase by virtue of beginning a new term of office. Following the November 5, 2024 Elec(on, the Napa County Elec(ons Official began the process of cer(fying the elec(on results. Due to the (me needed to cer(fy results, at the City Council's December 3, 2024 mee(ng, the Council conducted the First Reading of an Ordinance that postponed the effec(ve date of the pay increase to December 7, 2024, which also corresponds with the City’s pay period.

Also, by way of background, City Ordinance No. 2004-01 established compensa(on for City Council Members when agenda items included ma@ers related to the Water District. Consistent with the City’s recently adopted Code of Conduct and Governance Protocols Ordinance, the Council desires this addi(onal compensa(on be eliminated, which will also be accomplished by final adop(on of the attached Ordinance.

Upon Second Reading and final adoption of the attached Ordinance, the City Council's compensation will be adjusted to $950.00 per month, retroactively effective to December 7, 2024. 133

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The Recommended Ac(on will have no fiscal impact because the proposed compensa(on provisions were contemplated in the Fiscal Year 2024-2025 Budget.

ENVIRONMENTAL REVIEW
Consistent with the California Environmental Quality Act (Public Resources Code Sec(on 21000 et seq.) ("CEQA") and the Administra(ve Regula(ons Implemen(ng CEQA (Title 14, Cal. Code Regs., Sec(on 15000 et seq.) ("CEQA Guidelines"), the adop(on of the proposed Ordinance is not a "project" within the meaning of CEQA because pursuant to CEQA Guidelines Sec(on 15378(b)(4) it involves only a government fiscal ac(vity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment.

ATTACHMENTS:

1. Ordinance
134
ORDINANCE NO. 2024-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

TO MODIFYING THE COMPENSATION OF THE MEMBERS OF THE CITY COUNCIL WHEREAS, pursuant to Government Code section 36516(a)(2)(a), on October 17, 2023, the City Council adopted Ordinance No. 2023-10 amending City Municipal Code Chapter 2.04.060 to set City Council monthly compensation at $950.

WHEREAS, Ordinance No. 2023-10 ordained the effective date for the increase in pay as November 6, 2024, after the next election cycle in accordance with existing law.

WHEREAS, as of November 26, 2024, the November 5, 2024 Election results have not been certified.

WHEREAS, December 7, 2024, is the beginning of the pay period following the anticipated December 3, 2024 Election results certification.

WHEREAS, City Ordinance No. 2004-01, adopted on August 19, 2004 established compensation for City Council Members when agenda items included matters related to the former American Canyon County Water District (“Water District”).

WHEREAS, City Ordinance No. 2009-02, adopted on January 20, 2009 modified the compensation for City Council Members when agenda items included matters related to the Water District.

WHEREAS, consistent with City Ordinance No. 2024-08, adopting the City’s Code of Conduct and Governance Protocols, the City Council no longer wishes to receive additional compensation for Water District matters.

NOW THEREFORE THE CITY COUNCIL OR THE CITY OF AMERICAN CANYON DOES HEREBY ORDAIN AS FOLLOWS:

Section 1: Chapter 2.04.060 of the Municipal Code shall be amended to provide (amendments in bold):
135

3. Section 2.04.060(A)(4) is amended to provide:

Notwithstanding the effective date of the ordinance
codified in this chapter, consistent with Government Code Section 36516.5, the salaries of the members of the city council shall not be increased to nine hundred fifty dollars per month until December 7, 2024.

Section 2: All previous ordinances concerning additional compensation for City Council members when agenda items include matters related to the Water District are hereby rescinded.

Section 3: This Ordinance shall be effective as of November 6, 2024.

Consistent with the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA") and the Administrative Regulations Implementing CEQA (Title 14, Cal. Code Regs., Section 15000 et seq.) ("CEQA Guidelines") , the Board has determined that the adoption of this Resolution is not a "project" within the meaning of CEQA because pursuant to CEQA Guidelines Section 15378(b)(4) it involves only a government fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Clerk or designee may file a Notice of Exemption with the Napa County Clerk within three (3) days following adoption of this Resolution.

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 3RD day of December 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 136

CITY COUNCIL AGENDA
JANUARY 21, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 12.

TITLE
Noce Voiding Planning Commission's Issuance of Napa Valley Ruins and Gardens (NVRG) Fencing Design Review Permit

RECOMMENDATION

CONTACT
William D. Ross, City Attorney

BACKGROUND & ANALYSIS
Special Counsel, Berliner Cohen LLP, retained for this ma4er issued an analysis concluding that under the Watson Ranch Specific Plan, the Development Agreement between the City of American Canyon (“City”) and American Canyon I, LLC (“AC-1”), and relevant City Municipal Code secons a Design Review Permit was not needed for the Napa Valley Ruins & Gardens fence. Therefore, the November 21, 2024, issuance of a Design Review Permit by the City’s Planning Commission was an ultra vires acon outside its authority and jurisdicon and is null and void. The appeals filed by McGrath Properes/AC-1 and the Napa County Bicycle Coalion accordingly have become moot, or without legal effect, and the Public Hearing set to hear the appeals is vacated.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Not applicable.

FISCAL IMPACT
N/A

ENVIRONMENTAL REVIEW
N/A
ATTACHMENTS:

None
137
Future Agenda Items
January 23, 2025 - Planning Commission Meeting. 6:30 p.m. 258 Napa Junction Appeal
Crawford Way Apartment Townhome Design Permit
January 29, 2025 – Special City Council Meeting. 4:00 p.m.

Commissioner Interviews/Appointments
February 4, 2025 - Regular City Council Meeting; 6:30 p.m.

Proclamation for Black History Month
Proclamation for Ken Leary
Presentation on Hwy 29 Multi Modal Project (NVTA)
Recology Fee Addendum
Amendment to Master Fee Schedule for EV Charging
Giovannoni Tentative Parcel Map
Skatepark Municipal Code Update
Human Resources Annual Report
February 5, 2025 – OSATS Meeting. 6:30 p.m.

Meeting Cancelled
February 13, 2025 – Finance Subcommittee Meeting. 9:30 a.m.

Mid-Year Budget Update
February 13, 2025 – Parks and Community Services Meeting. 6:30 p.m.

Meeting Cancelled
February 18, 2025 – Regular City Council Meeting. 6:30 p.m.

Meet the Council and State of the City Open House
Mid-Year Budget Update
February 27, 2025 - Planning Commission Meeting. 6:30 p.m.

General Plan and Housing Element General Report
March 4, 2025 - Regular City Council Meeting. 6:30 p.m.

Proclamation – Acknowledging Ramadan
Proclamation – American Red Cross Month
Proclamation – American Women’s History Month
Skatepark Municipal Code Update
Annual Police Report
Parks and Recreation Refund Policy
138

American Canyon City CouncilJanuary 21, 2025

American Canyon City Council
January 21, 2025