American Canyon City Council
February 4, 2025

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
February 4, 2025
6:30 PM

AMENDED AGENDA
This agenda has been amended by the following: Added Consent Item No. 12; added Closed Session Item 1; and changed the Closed Session start time to 5:00 p.m.

Tonight's mee3ng is a limited public forum. American Canyon promotes respec4ul and responsible behavior among its mee3ng par3cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina3on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na3onal origin, physical or mental disability or sexual orienta3on/gender iden3fica3on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 862 3299 1024; Passcode: 12345. Phone in to Zoom: 408-638- 0968
Oral comments, during the mee3ng: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri>en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee"ng and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro CITY COUNCIL MEETING AGENDA FEBRUARY 4, 2025
1 request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alterna"ve format or auxiliary aid, at least three calendar days before the meeting.
5:00 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:00 P.M. CLOSED SESSION ITEMS

1. Ma>ers Rela3ng to Public Employment Public Employee Performance Evaluation Pursuant to Government Code Section 54957.

Positions: William Ross, City Attorney

2. 1. Conference with Legal Counsel - Exis3ng Li3ga3on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al . (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

2. Conference with Legal Counsel - Exis3ng Li3ga3on. Authorized pursuant to Government Code Section 54956.9(e)(3):
a. Claim(s) re Estate of Leon Dale Schmidt

3. Conference with Legal Counsel – An3cipated Li3ga3on. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.

Recommendation:

CITY COUNCIL MEETING AGENDA FEBRUARY 4, 2025
2 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS

4. Proclamation: Black History Month

5. Proclamation - Kenneth Leary

6. American Canyon State Route 29 Corridor Improvement Project

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

7. Minutes of January 21, 2025
Recommendation: Approve the minutes of the Regular City Council mee"ng of January 21, 2025.

8. Minutes of January 24, 2025 - Special City Council Meeting Recommendation: Approve the minutes of the Special City Council mee"ng of January 24, 2025.

9. Minutes of January 29, 2025 - Special City Council Meeting Recommendation: Approve the minutes of the Special City Council mee"ng of January 29, 2025.

10. Report Upon Return from Closed Session
Recommendation: Approve the Report Upon Return from Closed Session for the Special City Council Meeting of January 24, 2025.

11. Local Appointments List of Boards, Commissions and Committees 2025 Vacancies CITY COUNCIL MEETING AGENDA FEBRUARY 4, 2025
3 Recommendation: Approve the Local Appointments List of Boards, Commissions and Committees 2025 Vacancies.

12. Watson Ranch at the Square Memorandum of Understanding/Letter - Temporary Uses Recommendation: Adopt a Minute Order approving a "City Le4er of Understanding & Agreement" to allow temporary amphitheater uses in the Napa Valley Ruins and Gardens.

PUBLIC HEARINGS

13. Establish Electric Vehicle Charging Fees
Recommendation: Adopt a Resolu"on amending the Master Fee Schedule to include new user fees for Electric Vehicle Charging Stations.

14. Public Hearing Regarding Proposed Solid Waste Overage Fee and Amendment to the Recology American Canyon Franchise Agreement
Recommendation: Conduct a Public Hearing on proposed solid waste overage rates and upon conclusion adopt a Resolution authorizing the City Manager to execute an amendment to the City's Solid Waste Franchise Agreement with Recology American Canyon to address Residential and Commercial Overage rates and language modification for overages.

15. Giovannoni Tentative Parcel Map and Design Permit Extension Recommendation: Adopt a Resolu"on for a twelve-month extension to the Giovannoni Logis"cs Center Tenta"ve Parcel Map and Design Permit from March 21, 2025, to March 21, 2026, APNs 057-130-034 and 057-130-036 (File No. PL24-0031)

BUSINESS

16. Wetlands Edge Enhancement Project (PR19-0100)
Recommendation: Adopt a Resolu"on 1) amending the FY2024-25 Capital Budget and increasing the Project Budget from $450,000 to $950,000; 2) awarding a construc"on contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunc"on with the Wetlands Edge Enhancement Project (PR19-0100).

17. Community Service Awards Selection Policy
Recommendation: Adopt a Resolu"on of the City Council of the City of American Canyon to repeal and replace Resolu"on 2020-26 with the updated Community Service Awards Selection Policy.

MANAGEMENT AND STAFF ORAL REPORTS

18. Q3 FY24/25 Capital Project Schedule Update
Recommendation: Informational item with City Council feedback

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
CITY COUNCIL MEETING AGENDA FEBRUARY 4, 2025
4 FUTURE AGENDA ITEMS

19. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA FEBRUARY 4, 2025
5 CITY OF AMERICAN CANYON

PROCLAMATION

RECOGNIZING FEBRUARY 2025 AS BLACK HISTORY MONTH
WHEREAS, Black History Month provides an opportunity to celebrate and honor the vast historical and contemporary contributions of African Americans, whose achievements have profoundly influenced and enriched the social, cultural, economic, and political foundation of our nation; and WHEREAS, African Americans have been vital to the growth and leadership of American Canyon, shaping its economic progress, cultural vibrancy, educational achievements, and social and political achievements through their enduring contributions and community involvement; and WHEREAS, African Americans have made invaluable contributions to every aspect of American life, excelling in fields such as science, education, the arts, politics, and sports, while leading pivotal efforts in the pursuit of justice, civil rights, and equality; and
WHEREAS, Black History Month is a time to reflect on the ongoing struggle for racial justice, to honor the achievements and legacy of trailblazers such as Dr. Martin Luther King Jr., Rosa Parks, Harriet Tubman, Fredrick Douglas, Malcolm X, and countless others, and to recommit ourselves to the ideas of equality and opportunity for all; and
WHEREAS, the City of American Canyon recognizes the importance of Black History Month as an opportunity to acknowledge and honor our past while also building a more inclusive future; and WHEREAS, this month, we encourage all residents to learn more about Black history, participate in educational and cultural events, and celebrate the achievements and contributions of Black Americans to our community and nation.

NOW, THEREFORE, BE IT RESOLVED, that I, Pierre Washington, Mayor of the City of American Canyon, on behalf of the American Canyon City Council, do hereby proclaim February 2025 as Black History Month in American Canyon and urge all citizens to join in this observance by celebrating the achievements, honoring the legacy, and supporting the continued contributions of African Americans to our community and nation.

Dated: February 4, 2025 ____________________________________ Mayor Pierre Washington
6 CITY OF AMERICAN CANYON

PROCLAMATION

HONORING KENNETH LEARY FOR HIS SERVICE AND CONTRIBUTIONS TO THE COMMUNITY WHEREAS, Ken Leary has demonstrated unwavering dedication to public service, beginning with his career as Community Services Director for the Town of Yountville and leaving a legacy of enhanced community engagement and enriched public programs; and
WHEREAS, Ken Leary has been a steadfast advocate for local governance, serving on the Local Agency Formation Commission (LAFCO) of Napa County since 2017. Initially appointed as an alternate city member, Kenneth was elevated to a regular public member on April 5, 2021, and has since served with dedication, currently holding a term from 2022 to 2026. His commitment to the CALAFCO Public Member role representing the Coastal Region reflects his passion for serving Napa County and the broader State of California with integrity and excellence; and WHEREAS, Ken Leary has exemplified the ideals of civic engagement and leadership through his service as a two-term City Councilmember for the City of American Canyon, concluding his tenure on November 17, 2020. During his time on the Council, Kenneth served with distinction on numerous regional boards and commissions, including the American Canyon Local Governing Committee (TBID), Napa County Watershed Information Center and Conservancy (WICC), Napa County Climate Action Committee, and the Napa County LAFCO; and WHEREAS, Ken Leary’s contributions to the League of California Cities have earned him statewide recognition, including the Torch Award for Advanced Leadership (Level 2) in 2017 and active participation in the League’s African American Caucus, further exemplifying his dedication to leadership and advocacy; and WHEREAS, Ken Leary’s service to the community extends beyond public office through his active involvement in the Kiwanis Club of American Canyon, where he has served as Club President, Board Member, and Kiwanis Advisor to the American Canyon High School Key Club, fostering youth leadership and community engagement. Additionally, Kenneth served as a Community Member on the Touro University of California Biosafety Committee for three years until his employment with the University; and
WHEREAS, Ken Leary is deeply committed to creating an inclusive and vibrant community by championing the involvement of non-profit organizations, churches, schools, businesses, and residents of all ages in achieving shared goals. His tireless efforts and dedication to Kiwanis International and the American Canyon High School Key Club highlight his unwavering sense of duty and service; and
WHEREAS, Ken Leary’s distinguished career and countless contributions to the City of American Canyon and Napa County have left an indelible mark on the community he so passionately serves, making it a safer, healthier, and more vibrant place to live, work, and play.

NOW, THEREFORE, I, Mayor Pierre Washington, on behalf of the City of American Canyon, do hereby recognize and honor Kenneth Leary for his leadership, dedication, and extraordinary service to the community. We extend our heartfelt gratitude and best wishes to Kenneth as he continues to enrich the lives of others through public service and community engagement.

Dated: February 4, 2025
__________________________
Pierre Washington, Mayor
7 American Canyon State Route 29
Corridor Improvement Project
Project Approval & Environmental Documentation
(PA&ED) Phase
EA 04-4Q010
American Canyon Council Meeting
Tuesday, February 4th, 2025
1 8
Agenda
Project History
Project
Alternatives
Roundabout
Overview
Q&A
2 9
Existing Conditions
• Lack of multimodal connectivity. (Pedestrian/Bicycle) • Lack of public transit facilities.
• Traffic congestion during peak periods.
• Customer access to American Canyon’s “Main Street” commercial business is hindered.
• Overhead utility poles & wires.
• Poor aesthetics.
• High collision rates.
3 10
Project Goals
• Improve corridor operations including access, travel time, and reliability for all modes.
• Improve safety via the Vision Zero Safe System Approaches. • Improve public transit travel time and reliability.
• Support growth in American Canyon’s priority development area. • Improve regional and local circulation.
• Improve aesthetics.
4 11
Goals of the Presentation
• Inform council about the Project
5 12
Project History
Project
Alternatives
Roundabout
Overview
Q&A
Agenda
6 13
Project History
PA&ED
EA 04-4Q010

WE ARE HERE
7 • 2014 State Route 29 Gateway Corridor Improvement Plan • 2019 Climate Action Plan for Transportation Infrastructure (CAPTI) • 2020 Comprehensive Multimodal Corridor Plan (CMCP)
• 2023 State Route 29 Project Study Report-Project Development Support (PSR-PDS) • 2024 State Route 29 Project Approval & Environmental Document (PA&ED) 14 Stakeholder Roles
• NVTA
• Caltrans
• City of American Canyon
• American Canyon Community
8 15
Agenda
Project History
Project
Alternatives
Roundabout
Overview
Q&A
9 16
Caltrans Project Development Process

WE ARE HERE
2023 2026
*Dependent on future project funding.

TBD* TBD*
Public Engagement
10 Right of Way
17 PA&ED Scope
• Traffic
❖ Traffic Operational Analysis
• Environmental
❖ Studying Project Footprint
❖ CEQA Documentation: Initial Study and Negative Declaration (ISND) ❖ NEPA Documentation: Categorical Exemption
• Preliminary Engineering
❖ Right of Way Needs, Utility Coordination, Conceptual Layouts • Outreach
❖ Community Engagement
❖ First Public Outreach Workshop – tentatively March/April 11 18
PA&ED Scope
• Select an Alternative
• Obtain Environmental Clearance
• Obtain Caltrans Project Approval
• Create Community Buy-in
12 19
Project Limits • 0404-4Q010 • EA 04-4Q010 Kimberly Dr Mini Dr American Canyon Rd

BEGIN PROJECT
Donaldson Way E
Napa Junction Rd
S Kelly Rd

END PROJECT
Project Limits
S Napa Junction Rd
Crawford Way
Rio del Mar

AMERICAN CANYON
Green Island Rd
13 20
Work Common to Both Alternatives
• Corridor Improvements
❖ Vehicle Lane Reconfiguration
❖ Improved Transit Operations
❖ Class 1 Shared-Use path on both sides
❖ Bus Stops moved onto SR 29
❖ Undergrounded Utilities
❖ Landscaping
• Intersection Crossing Treatments
❖ Median Refuges
❖ Shorter Crossing Lengths
• Driveway Modifications and Consolidations
14 21
Alternative 1 - Signalized
Alternative 1 - Signalized
15 Existing Traffic Signal
Potential New Traffic Signal
from PSR-PDS Study
22 Alternative 2 - Roundabouts
Alternative 2 – Roundabouts
16 Existing Traffic Signal
Potential New Roundabout
from PSR-PDS Study
23 Milestone Schedule
Tentative Schedule
• Completed Project Approval and
Environmental Document (PA&ED) December 2026
• Completed Plans, Specifications & Estimates (PS&E) TBD* • Construction Start TBD*
• Construction Completion TBD*
*Dependent on future project funding.
17 24
Agenda
Project History
Project
Alternatives
Roundabout
Overview
Q&A
18 25
The Basics
Traffic Control ❖Yield at Entry
Traffic Deflection ❖Pavement markings and raised islands direct traffic into a one-way
counterclockwise flow
Geometrics ❖The radius of the circular road and the
angles of entry are designed to slow the
speed of vehicles
19 26
Why They Work

1. Cars entering a roundabout must
yield to those already in the circle.

2. With all cars traveling in the same
direction, roundabouts eliminate
head on collisions, as well as left
turns, one of the most dangerous
moves in an intersection.

3. With no traffic lights to divert drivers’
attention upward, roundabouts keep
motorists focused on the cars and
pedestrians around them.
20 27
Commercial Corridor
21 Picture of a
roundabout in a
commercial corridor
(burlingame?)
• Something specific
Sarasota, FL
Loveland, CO
Neenah, WI
Carmel, IN 2128
What Performance Measures are Considered
22 29
Roundabout Crossing Treatments
Federal Accessibility Guidelines:

Four Crossing Treatments Available at Multi-Lane Roundabouts Rapid Rectangular
Flashing Beacon Raised Crosswalk Pedestrian Hybrid Beacon Signal Crossing 23 30
Local Existing Roundabouts
SR 29/12/221 Interchange - Just north of American Canyon 24 31
Local Existing Roundabouts
Rolling Hills Dr & Rio del Mar in Watson Ranch
25 32
Agenda
Project History
Project
Alternatives
Roundabout
Overview
Q&A
26 33
34 35
Backup
36 Typical Section: Existing
37 Typical Section: Proposed Corridor
38 Typical Section: Alt 1 – At Intersection
39 3 Lane Roundabout
40 Pedestrian Safety
34 41
35 The Basics
42 Benefits
36 Roundabout Traffic Signals
Vehicle and Driver Safety Eliminates high-speed crashes and reduces fatalities and injuries by 70+%
Numerous vehicle and pedestrian conflict points on
standard intersection (32 vehicle/24 pedestrian)
Pedestrian and Bicyclist Safety Shorter one-directional crossings provide greater pedestrian focus and awareness
Vehicles are more focused on signal changes than on
pedestrian movements
Space/Development Footprint Reduces additional right-of-way between links of intersections
May require additional turn lanes in future if traffic
volumes or traffic patterns change
Cost and Sustainability Less expensive than a signal for greenfield construction (new location)
Increase in fuel consumption and emissions due to
stopped and delayed vehicles during red lights
Traffic Capacity Creates equal priority for all approaches Typically prioritizes mainline traffic allowing progression of high volumes approaches
Access Management Provides equal priority of driveway/business access Requires drivers to make additional left turns or right turns to access certain properties/businesses
Aesthetics Provides attractive entries and gateways to
communities
Various lighting and signing distractions can impact the overall aesthetic appeal for the user
Maintenance Pavement markings, lighting, and some landscape maintenance may be more intensive than signals
Requires staff time required to maintain signals, provide retiming, and conduct repair
43 2020 CMP SECTION
44 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
January 21, 2025
3:00 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 3:00 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENTS - CLOSED SESSION ITEMS
There were no public comments on closed session items.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
3:00 P.M. CLOSED SESSION ITEMS

1. Matters Relating to Public Employment Public Employee Performance Evaluation Pursuant to Government Code Section 54957.

Positions: Jason Holley, City Manager; William Ross, City Attorney

2. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No.

C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No.

CV0003752).
45 3. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington opened public comments. Written comments: Ahna Jotter; Amanda Meltzer; Chuck Taylor; Claus Blem; D. Belef; Dianne Weyna; Gary Linowski; Jim Haugen; Julie Tattan; Lynne Baker; Mandy Ung; Mark Headley; Nelson Monge; Patti Ihli; Paul Hoffman; Robyn Stuhr; Sarah Zaki; Terry England. Oral comments: Wallace Ingalls was called to speak; Kara Vernor was called to speak; Leon Garcia was called to speak; Mark van Gorder was called to speak. The public comment period was closed.

AGENDA CHANGES
There were no changes to the agenda.

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None
46 4. Minutes of December 17, 2024
Action: Approved the minutes of the Regular City Council meeting of December 17, 2024.

5. Minutes of January 15, 2025
Action: Approved the minutes of the Special City Council - Planning Commission Interviews meeting of January 15, 2025.

6. Report Upon Return from Closed Session
Action: Approved the Report Upon Return from Closed Session for the Regular City Council meeting of December 17, 2024.

7. Acceptance of Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court Action: Adopted Resolution 2025-01 accepting the Class 1 Bicycle Path improvements adjacent to Wetlands Edge Court and associated with the SDG Commerce 217 Wine Warehouse Project.

8. OpenGov Agreement for Computerized Maintenance Management System (CMMS) Action: Adopted Resolution 2025-02 authorizing the City Manager to enter into an agreement (Agreement 2025-08) with OpenGov for CMMS Software Solution.

9. Amendment # 1 to Agreement # 2024-86 - Anderson Home Repair, Inc.

Action: Adopted Resolution 2025-03 authorizing Amendment #1 (Agreement 2025-09) to Agreement #2024-86 - Anderson Home Repair, Inc. for Wastewater and Water Operations Management Services in the amount of $220,000 for a total contract amount not to exceed $315,000

10. Measure T MOE and Equivalent Fund Certification FY2023/24 Action: Took the following actions related to Measure "T" (The Napa Countywide Road Maintenance Act): Adopted Resolution 2025-04 approving the Maintenance of Effort (MOE) certification of $370,015 as required under Measure "T" Program (The Napa Countywide Road Maintenance Act). Adopted Resolution 2025-05 approving certification of Equivalent Fund expenditures under the Measure "T" Program (The Napa Countywide Road Maintenance Act).

11. Ordinance Modifying Certain Compensation Provisions for the Members of the City Council Second Reading
Action: Waived reading, read by title only, and adopted Ordinance 2024-09 modifying the compensation of the members of City Council.

PUBLIC HEARINGS
There were no Public Hearing items.
47 BUSINESS

12. Notice Voiding Planning Commission's Issuance of Napa Valley Ruins and Gardens (NVRG) Fencing Design Review Permit
Council received an informational staff report from City Attorney William Ross. No action required.

MANAGEMENT AND STAFF ORAL REPORTS
None

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

FUTURE AGENDA ITEMS

13. Future Agenda Items of Note
Action: Motion to add to the February 4, 2025 agenda, a Community Service Award Policy made by Vice Mayor Mark Joseph, seconded by Councilmember David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned to closed session at 6:58 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
48 CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL MEETING

ACTION MINUTES
January 24, 2025
4:00 P.M. CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 4:00 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENT - CLOSED SESSION ITEMS
There were no comments on Closed Session items.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
4:00 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.
4:30 P.M. OPEN SESSION - SPECIAL MEETING

CALL TO ORDER
The City Council meeting was called to order at 5:36 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None
49 REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

CONSENT CALENDAR

2. Watson Ranch Amphitheaters - Temporary Uses
Mayor Washington opened public comments. Written comments: none. Oral comments: G. Anthony Phillips was called to speak. The public comment period was closed.

Action: Motion to adopt Minute Order 2025-02 approving a "City Letter of Understanding & Agreement" (Agreement 2025-14) to allow temporary amphitheater uses in the Napa Valley Ruins & Gardens made by Councilmember David Oro, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 5:40 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
50 CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL MEETING

ACTION MINUTES
January 29, 2025
4:00 P.M. OPEN SESSION - SPECIAL MEETING

CALL TO ORDER
The City Council meeting was called to order at 4:17 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

BUSINESS
Action: Motion to approve the process for conducting the Open Space, Active Transportation and Sustainability Commission and Parks and Community Services Commission interviews made by Vice Mayor Mark Joseph, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

1. Open Space, Active Transportation and Sustainability Commission Interviews Council conducted interviews and selected three applicants to serve on the Open Space, Active Transportation and Sustainability Commission.

Action: Motion to appoint by Minute Order 2025-03 Nance Matson, Barry Christian and Debbie Chavarria to the Open Space, Active Transportation and Sustainability Commission for full four-year terms of January 1, 2025 - December 31, 2028, made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.
51 Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None
Council went into recess 5:15 p.m.

Council returned from recess at 6:20 p.m.

2. Parks and Community Services Commission Interviews
Council conducted interviews and selected five applicants to serve on the Parks and Community Services Commission.

Action: Motion to appoint by Minute Order 2025-04 Gina Griggs, Iain Smith and Elston Mallory, Jr. to the Parks and Community Services Commission for full four-year terms of January 1, 2025 - December 31, 2028; with Scott Myer and Shirly Koot appointed for partial two-year terms of January 1, 2025 - December 31, 2026 made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 8:30 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
52 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
January 24, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of January 21, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of January 21, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 3:00 p.m. and, after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 3:00 p.m.

The Closed Session initially concluded at 6:27 p.m. due to the Open Session portion of the meeting scheduled for 6:30 p.m. In Open Session, this office stated that the City Council would return to Closed Session after the City Council concluded its consideration of the matters scheduled for Open Session.

The Open Session concluded at 7:37 p.m., upon which the Council returned to Closed Session. Closed Session concluded at 8:45 p.m.

The following matters were agendized for Closed Session consideration:

1. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54957.

Positions: Jason Holley, City Manager; William Ross, City Attorney

2. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant 53 The Honorable Pierre Washington, Mayor
and Members of the City Council
January 24, 2025

to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

3. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2).

One (1) Matter.

With respect to Closed Session Agenda Item No. 1, there was direction for the City Council to formulate criteria to further evaluate both the City Attorney and the City Manager within 90 days. Except as stated, there was no other reportable action under Government Code Section 54957.

With respect to Closed Session Agenda Item Nos. 2.a., b., c., and d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2), with the exception of Item 2.a. With respect to Item 2.a., direction was given (5-0) that the City agree to a continuance of the trial date for a period of 90 days or less, and to accelerate the process for conducting a deposition of the employee, agent, or official of the City of Vallejo who is the “Person Most Knowledgeable” regarding discovery at issue in the litigation.

With respect to Closed Session Item 3, there was reportable action in the form of unanimous council approval (5-0) to participate in mediation with respect to the Watson Ranch Specific Plan Project (“WRSP”) in order to further implement the WRSP’s policies and guidelines and to ensure their consistency with, and possible amendment to, the applicable Development Agreement between the City and the Project Applicant, as well as resolving issues in dispute between the City and the Project Applicant. In a separate action, there was approval (4-1, Vice Mayor Joseph dissenting) to authorize the retention of Michael Durkee, Esq. to serve as mediator between the City and the Project Applicant. Except as indicated, there was no other reportable action consistent with the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).
54 The Honorable Pierre Washington, Mayor
and Members of the City Council
January 24, 2025

Upon conclusion of the Closed Session at 8:45 p.m., City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:DPS
cc: Jason B. Holley, City Manager
Juan Gomez, Finance Director
Taresa Geilfuss, City Clerk
55 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 11.

TITLE
Local Appointments List of Boards, Commissions and Committees 2025 Vacancies

RECOMMENDATION
Approve the Local Appointments List of Boards, Commissions and Committees 2025 Vacancies.

CONTACT
Taresa Geilfuss, City Clerk

BACKGROUND & ANALYSIS
Each year, the City Clerk’s Office ensures compliance with Government Code Sec0on 54970, also known as the “Maddy Act.” As required, the City Council approves a list of commission and commi7ee members whose terms will expire in the coming year. The City Clerk is responsible for publishing and pos0ng this list annually. The list includes the names of all incumbents and iden0fies any expiring terms for the next calendar year. The Local Appointments List of Boards, Commissions, and Commi7ees – 2025 Vacancies will be posted at City Hall, on the city's website, and is included below as Attachment 1.

The City Clerk’s Office recruits for the Planning Commission, Parks & Community Services Commission, and the Open Space, Ac0ve Transporta0on, and Sustainability Commission (OSATS) every two years. In 2025, there will be no expiring terms for these commissions.

For Napa County appointments, one term will expire in 2025 for the Napa County Mosquito Abatement District. There are also two unfilled posi0ons: one on the NVTA – Ac0ve Transporta0on Advisory Commi7ee (ATAC) and one on the NVTA – Ci0zens Advisory Commi7ee (CAC). Outreach efforts for these openings will be conducted concurrently.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
None.
56 ENVIRONMENTAL REVIEW
None.

ATTACHMENTS:

Local Appointment List - Maddy Act - 2025 Vacancies.pdf 57 Local Appointments List of Boards, Commissions and Committees 2025 Vacancies
In compliance with the requirements of Government Code §54972, below is a listing of all appointments, with terms ending in 2024 highlighted in yellow.

PLANNING COMMISSION (Authority: American Canyon Municipal Code 2.32) Function: The functions, powers and duties of the Planning Commission shall be all those functions, powers and duties of a planning commission and board of zoning adjustment as provided in Chapters 3 and 4 of Title 7 commencing with Government Code §65100 (the planning and zoning law) and shall perform such other duties and functions as may be designated by the city council.

Requirements: Must be a resident of American Canyon, a registered voter, and 18 years or older by beginning of term.

Additional info: 5 members appointed by City Council; 4-year term; meets the 4th Thursday of each month at 6:30 p.m.

Commissioner Date of Appointment Term Expires
1 Eric Altman 3/15/2011 (R 2011-16); 01/20/2015 (CC Minutes); 01/15/2019 (MO 2019-01); 2/11/2019 (MO 2019-05); 11/29/2022 (MO 2022-08)
12/31/2026
2 Davet Mohammad 11/29/2022 (MO 2022-08) 12/31/2026
3 Marilyn Abelon 01/15/2025 (MO 2025-01) 12/31/2028
4 Shelby Goss 01/15/2025 (MO 2025-01) 12/31/2028
5 Charles Plummer 01/15/2025 (MO 2025-01 partial term) 12/31/2026 PARKS & COMMUNITY SERVICES COMMISSION (Authority: American Canyon Municipal Code 2.29; Resolution 2011-100 Function: The functions, powers and duties shall include review of issues referred to the Commission by the City Council, the City Manager, Parks & Recreation Department, residents or organizations of the city; to provide advice, comment and make recommendations regarding such issues as requested; to organize or facilitate community benefit activities or functions; and other duties as assigned by the City Council. (Ord. 2003-04 § 1, 2003; Ord. 2001-04 § 1, 2001)
Requirements: Must be a resident of American Canyon, a registered voter, and 18 years or older by beginning of term.

Additional info: 5 members appointed by City Council; 4-year term; meets the 2nd Thursday of each month at 6:30 p.m.

Commissioner Date of Appointment Term Expires
1 Gina Griggs 12/15/2020 (MO 2020-14); 01/29/2025 (MO 2025-04) 12/31/2028 2 Iain Smith 01/29/2025 (MO 2025-04) 12/31/2028
3 Elston Mallory, Jr. 01/29/2025 (MO 2025-04) 12/31/2028 4 Scott Myer 01/29/2025 (MO 2025-04 partial term) 12/31/2026 5 Shirley Koot 01/29/2025 (MO 2025-04 partial term) 12/31/2026 OPEN SPACE, ACTIVE TRANSPORTATION AND SUSTAINABILITY COMMISSION (Authority: American Canyon Municipal Code 2.30; Ordinance 2023-01)
Function: The Open Space Advisory Committee serves in an advisory capacity to the City Council. The purpose of the Committee is to oversee Open Space efforts and to periodically report back to City Council on Open Space issues. The Committee should establish priority goals and projects, subject to Council review and confirmation.

Requirements: Must be a resident of American Canyon, a registered voter, and 18 years or older by beginning of term.

Additional info: 5 members appointed by City Council; 4-year term; meets the 1st Wednesday of each month at 6:30 p.m.

Committee Member Date of Appointment Term Expires
1 Nance Matson 09/01/05 (R 2005-83); 03/02/10 (R 2010-20); 01/21/14 (R 2014-07); 03/26/19 (MO 2019-07); 12/21/21 (MO 2021-05); 02/07/23 (MO 2023-06); 01/29/25 (MO 2025-03) 12/31/2028
2 Barry Christian 09/01/05 (R 2005-83); 03/02/10 (R 2010-20); 01/21/14 (R 2014-07); 03/26/19 (MO 2019-07); 12/21/21 (MO 2021-05); 02/07/23 (MO 2023-06); 01/29/25 (MO 2025-03) 12/31/2028
3 Debbie Chavarria 01/29/25 (MO 2025-03) 12/31/2028
4 Tara McClinton-Horner 2/16/2016 (R 2016-14); 01/14/2020 (MO 2020-01); 02/15/2023 (MO 2023-08) 12/31/2026 5 Sean Hughes 02/15/2023 (MO 2023-08) 12/31/2026
58 NAPA COUNTY BOARDS, COMMISSIONS AND COMMITTEES
Appointed by American Canyon City Council as representatives on Napa County Commissions or Committees (A full list of Napa County Boards, Commissions and Committees vacancies, including those appointed directly by Napa County, can be found on the Napa County website here.)

NAPA COUNTY LIBRARY COMMISSION
General Information: 8 members: 3 appointed by the BOS; 1 appointed by each city in Napa County. Term is 3 years, beginning on February 1st. Meets the 1st Thursday of every other month, 5:00 p.m., Napa County Library Representative Date of Appointment Term Expires
1 Aisha Nasir 01/30/2023 (MO 2023-05) 02/01/2026

NAPA COUNTY MOSQUITO ABATEMENT DISTRICT
General Information: 1 member appointed from the district at large by the BOS; 1 appointed by each city in Napa County. Term is 2 or 4 years. Meets 2nd Wednesday of each month, 7:00 p.m., 15 Melvin Road, American Canyon, CA 94503.

Representative Date of Appointment Term Expires
1 Deborah Maffei 04/04/2017 partial (MO 2017-07), 11/28/2017 (MO 2017-23); 12/3/2019 (MO 2019-15) 12/21/2021 (MO 2021-04); 12/05/2023 (MO 2023-18) 12/31/2025

NVTA - ACTIVE TRANSPORTATION ADVISORY COMMITTEE (ATAC)
General Information: 11 members: 1 appointed by each city in Napa County, 2 from American Canyon. Term is 3 years. Meets Wednesday evenings, six times a year at NVTA's office at 625 Burnell Street, Napa; 5:00 p.m.

Representative Date of Appointment Term Expires
1 Barry Christian 03/18/2014 (MO 2014-02); 10/03/2017 (MO 2017-16) 12/15/2020 (MO 2020-15); 12/05/2023 (MO 2023-18)
12/31/2026
2 VACANT N/A

NVTA - CITIZEN ADVISORY COMMITTEE (CAC)
General Information: 19 members: 1 appointed by each city in Napa County. Term is 2 years. Meets Wednesday evenings, six times a year at NVTA's office at 625 Burnell Street, Napa; 5:00 p.m.

Representative Date of Appointment Term Expires
1 VACANT N/A

GENERAL RULES REGARDING CITY OF AMERICAN CANYON APPOINTMENTS, TERMS AND VACANCIES (Authority: American Canyon Municipal Code 2.28.010)
• All members of boards and commissions of the city shall be appointed by the City Council for four-year terms, commencing on January 1st following the year of appointment. Interim vacancies shall be filled by appointment for the unexpired term of the member replaced. • Any member of a board or commission of this city may be removed from office at any time, with or without cause, by a majority vote of the city council, except in cases where the mayor or city council are not the appointing authority (in which cases such regular appointing authority may exercise this power of removal).
• Commissioners and board members are expected to attend all meetings, regular and special. If a commissioner or board member cannot attend a regular or special meeting, he shall notify either the commission or board chair or the appropriate staff person assigned to support that commission or board. The full commission or board will decide to either excuse the absence or not excuse it. Whenever a commissioner or board member has more than three unexcused absences in a twelve-month period, then that commissioner or board member shall be removed from office.
• All members of any board or commission shall be initially, and during their incumbencies, bona fide residents of the city. No such member shall, at or during their incumbency, be an employee of the city. 59 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 12.

TITLE
Watson Ranch at the Square Memorandum of Understanding/Letter - Temporary Uses

RECOMMENDATION
Adopt a Minute Order approving a "City Le0er of Understanding & Agreement" to allow temporary amphitheater uses in the Napa Valley Ruins and Gardens.

CONTACT
William D. Ross, City Attorney

BACKGROUND & ANALYSIS
Watson Ranch is a mixed-use development of residen7al units surrounding an envisioned new town center.

In March 2023, a Watson Ranch developer (AC1, LLC) applied for approval of two (2) amphitheaters; a 3,300-person venue around Quarry Lake and an 800-person venue located in the "Fig Tree" area within the Napa Valley Ruins and Gardens (NVRG). In May 2023, the Planning Commission approved a Conditional Use Permit (CUP) for both amphitheaters (Resolution 2023-08).

Since May 2023, the developer has been evalua7ng various aspects of the amphitheater project and on December 20, 2024 they submitted preliminary grading/drainage plans for NVRG.

On January 9, 2025, the developer no7fied the City of a promoter's interest in hos7ng a series of concerts star7ng in Summer 2025 and las7ng through 2027 (and possibly beyond). The events would occur in a por7on of the Ruins commonly known as the “Square.” (The Square is the loca7on where mul7ple events have been held over recent years including the annual American Canyon Community and Parks Foundation annual fundraiser “Night at the Ruins”.) The Square is in a different, but nearby loca7on than either of the approved amphitheater loca7ons. The developer es7mates the capacity of the Square to be approximately 2,000 people and proposes to use it as an interim venue while the permanent amphitheaters are constructed.

The approval of the "City Le0er of Understanding & Agreement" would allow the series of concerts to occur in 2025 - 2027. This situa7on is different than the City's Special Event process (ACMC 60 Sec7on 5.05) - although certain Special Event standards would s7ll apply, including submission of a "fire/EMS public safety plan" to the American Canyon Fire Protec7on District Fire Chief for approval and a " Security and Crowd Control Plan" and a "Parking and Traffic Control Plan" to the City for review. This Agreement is separate and distinct from the Amphitheater CUP.

Using the Square as a "proof of concept" will help expose visitors to the uniqueness and appeal of NVRG and in turn accelerate its success as a local, regional, and statewide center for culture, art, recrea7on, and commerce, as well as the future development and opera7on of a permanent entertainment enterprise.

On January 24, 2025 the Council adopted a Memorandum of Understanding which has since undergone de minimis amendments, for City Staff seek Council ratification.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "A0ract and expand diverse business and employment opportunities."

FISCAL IMPACT
The Recommended Action will not have any impact on the City's FY 2024/25 Budget.

ENVIRONMENTAL REVIEW
The Recommended Ac7on (approval of the "City Le0er of Understanding & Agreement") is a contemplated “Project Approvals” analyzed under the Project FEIR and the Watson Ranch Specific Plan Development Agreement. Under CEQA, the Watson Ranch Specific Plan Project FEIR is a program EIR and is generally assumed to be used at a "development level." See, e.g., CEQA Guidelines § 15168. There is no substan7al evidence of changed circumstances under CEQA Guidelines sec7on 15162 requiring further CEQA review as the whole of the approvals sought are contemplated under the Project FEIR analysis.

ATTACHMENTS:

None
61 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 13.

TITLE
Establish Electric Vehicle Charging Fees

RECOMMENDATION
Adopt a Resolu*on amending the Master Fee Schedule to include new user fees for Electric Vehicle Charging Stations.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Juan Gomez, Finance Director/Interim Assistant City Manager

BACKGROUND & ANALYSIS
Background
The City first installed a dual port electric vehicle charging sta*on at the City's Park and Ride on Crawford Way in 2016. As part of the City's commitment to promo*ng sustainable transporta*on op*ons and reducing greenhouse emissions, the City added two addi*onal dual port sta*ons to City Hall in 2021 for a total of 6 public charging sta*ons. The usage of the City owned charging sta*ons has grown steadily every year with demand for addi*onal sta*ons only increasing, therefore staff is regularly seeking grant funding for more installations.

The City was awarded a 2023 Transporta*on for Clean Air Grant (TFCA) through the Napa Valley Transporta*on Authority that funded two dual port solar chargers that were placed at the Phillip West Aqua*c Center and Napa Junc*on in July 2024 with two addi*onal dual port chargers pending construc*on at City Hall this spring. The City was awarded another TFCA grant in 2024 that will be funded in Fiscal Year 25/26 and 26/27 for at least three new dual port charging stations.

Analysis
To date, the City has been providing free use for all the exis*ng City owned sta*ons. However, as the demand has increased so has the cost for providing electricity and opera*ng the exis*ng sta*ons. By implemen*ng fees for EV chargers, the City can ensure the sustainability and effec*veness of the charging infrastructure while con*nuing to support the transi*on towards cleaner transportation alternatives.

In calendar year 2024, the City paid approximately $45,636 in electricity and opera*on costs. In 62 addi*on, as the sta*ons age the call-outs for repair and maintenance have increased with one of the newest chargers having to be completely replaced at City Hall in 2025 at a cost of $12,427.In considering a fee structure, staff researched other public EV Charging fees and found different methodologies in setting rates:

Maintain a reduced rate to incentivize the use of more electric vehicles Match the rate of actual expenses and remain revenue neutral Increase the charging rate slightly higher to provide for maintenance and replacement costs Add an "idle" fee to increase movement of cars that have completed charging Combination of a flat rate plus charges for overstaying after a set number of hours Rates within our region vary based on the above methodologies:

Walgreens American Canyon, $0.40 per kWh and $10 per hour idle fee Meritage Resort, $3.00 per hour flat rate
City of Napa 448 Brown Street Parking Garage, $0.48 per kWh Napa Outlets, $0.40 per kWh
City of Pinole, $0.35-0.40 per kWh, Fee per session $1.50, Idle fee $1.00 per minute up to 30 minutes
City of Woodland, $0.49 per kWh
Town of Yountville, $0.42 per hour
County of Sonoma, Fee per session $1.00, $1.00 per hour for first 4 hours, $10.00 per hour thereafter
Staff's recommenda*on is to remain cost neutral for seHng charging fees at this *me so that it s*ll encourages u*liza*on of the charging sta*ons as well as being more financially sustainable to the City. The actual cost to the City per kilowaI hour (kWh) and licensing and support for charging sta*on soJware is $0.47, therefore staff is recommending a fee of $0.47 kWh plus an incen*ve to move your vehicle once charging is completed by offering a 30-minute grace period and charging $2.50 every 15 minutes thereafter until the vehicle is moved.

No. Fee Fee Type Fee Amount

1. Electric Vehicle Charging Rate Fee $0.47 per kWh

2. Idle Rate (grace period of 30 minutes) Fee $2.50 per 15 minutes Rates will be effec*ve on February 10, 2025. The actual rate implementa*on is simple through the respec*ve vendors online dashboard. The proposed fee structure will be communicated to the public through various channels, including the City's website, social media plaKorms, and signage at charging sta*ons. Users will be able to pay for their charging sessions directly through a mobile app that is provided by the sta*on vendor, be it EV Connect or Chargepoint, providing convenience and accessibility.
63 The City’s exis*ng and future electric fleet vehicles will be able to charge at no cost to the City through use of a provided fleet card. In addi*on, the electric vehicle charging rate will apply to the stations located at all City locations.

Staff will con*nue to monitor charging usage sta*s*cs at City owned sta*ons through the online dashboards provided by the respec*ve charging sta*on vendors as well as electricity costs to make informed user fee recommendations in the future.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The fees will generate revenue that will offset actual expenses paid by the General Fund for the cost of electricity and soJware licensing and support related to the charging sta*ons. A higher rate was not proposed at this *me to cover non-rou*ne maintenance and/or replacement costs, but any idle fees collected would offset some of those expenses.

ENVIRONMENTAL REVIEW
15378(b) - The ac*on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec*ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution - EV Charging Fees

2. City EV Energy Provided and Expense

3. Idle versus Active Charging Snapshot
64 RESOLUTION NO. 2025-______

RESOLUTION AMENDING THE MASTER FEE SCHEDULE TO INCLUDE NEW USER FEES FOR ELECTRIC

VEHICLE CHARGING STATIONS
WHEREAS, the City first installed a dual port electric vehicle (EV) charging station at the City's Park and Ride on Crawford Way in 2016; and
WHEREAS, as part of the City's commitment to promoting sustainable transportation options and reducing greenhouse emissions, the City added two additional dual port EV stations to City Hall in 2021 for a total of 6 public EV charging stations; and
WHEREAS, two solar EV charging stations were placed at the Phillip West Aquatic Center and Napa Junction in July 2024 with two additional dual port chargers pending construction at City Hall this spring; and
WHEREAS, the usage of the City owned EV charging stations have grown steadily ever year with demand for additional stations only increasing therefore staff are regularly seeking grant funding for more installations; and
WHEREAS, the City has been providing free use for all the existing City owned EV charging stations since they first came online in 2016 but as the demand has increased so has the cost for providing electricity, maintenance, replacement, and operating the existing stations; and WHEREAS, by implementing fees for EV charging stations, the City can ensure the sustainability and effectiveness of the charging infrastructure while continuing to support the transition towards cleaner transportation alternatives; and
WHEREAS, staff researched other public EV charging station fees and found different methodologies in setting a fee structure; and
WHEREAS, staffs recommendation is to remain revenue neutral for setting charging fees at this time so that it still encourages utilization of the charging stations as well as being more financially sustainable to the City; and
WHEREAS, the actual cost to the City per kilowatt hour (kWh) in 2024 was $0.47 therefore staff is recommending a fee of $0.47 kWh plus an incentive to move your vehicle once charging is completed by offering a 30-minute grace period and charging $2.50 every 15 minutes thereafter until the vehicle is moved.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby amends the Master Fee Schedule as follows; and
No. Fee Fee Type Fee Amount

1. Electric Vehicle Charging Rate Fee $0.47 per kWh

2. Idle Rate (grace period of 30 minutes) Fee $2.50 every 15 minutes 65 2
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby makes the new Electric Vehicle Charging Fee effective February 10, 2025.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of February, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 66 Locations (Energy Consumed) 2021 2022 2023 2024
City Hall Chargers (x4) 3,938                                    9,522                37,061                51,182 Crawford Park and Ride (x2) 21,167                                34,568                47,976                45,880 Total Energy Provided in Kwh 25,105                                44,090                85,037                97,061 Operating Expenses
Energy Cost $0.43 kWh (PG&E, MCE) $             10,795 $             18,959 $             36,566 $             41,736 Annual Charges/Dual Port* 1,300 $                $               1,300 $               3,900 $               3,900 Total Annual Expenses $             12,095 $             20,259 $             40,466 $             45,636 Costs per Kwh charger use 0.482 $                $               0.459 $               0.476 $               0.470 *Annual Service plan is currently $         1,300.00
Electric Vehicle Charging Stations
67 Plugged-in Charging
17 Jan 25 18 Jan 25 19 Jan 25 20 Jan 25 21 Jan 25 22 Jan 25 23 Jan 25 24 Jan 25 0 2k
4k
68 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 14.

TITLE
Public Hearing Regarding Proposed Solid Waste Overage Fee and Amendment to the Recology American Canyon Franchise Agreement

RECOMMENDATION
Conduct a Public Hearing on proposed solid waste overage rates and upon conclusion adopt a Resolu.on authorizing the City Manager to execute an amendment to the City's Solid Waste Franchise Agreement with Recology American Canyon to address Residen.al and Commercial Overage rates and language modification for overages.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norman Woods, Assistant Public Works Director
Pam Phillips, Environmental Services Manager

BACKGROUND & ANALYSIS
On February 20, 2024, the City entered into an Amended and Restated Franchise Agreement between City of American Canyon and Recology American Canyon for Solid Waste, Recyclables, and Organic Waste Collection, Processing, and Disposal Services. Section 3.24 of the agreement states:
“Collector shall collect Solid Waste Overages placed in 32 gallon plas.c bags (or other bags or bundles deemed acceptable by Collector) set out beside Solid Waste Containers by Residen.al or Commercial/Industrial customers on such customers’ regularly scheduled collec.on day, provided, however, that Collector shall not be required to collect more than, 32 gallons of overages unless the customer has scheduled such collec.on with Collector in advance. Collector may charge for Garbage Overages at the rates as set forth in Exhibit B.”
Upon reviewing the 2025 rate schedule, it was revealed that there is no rate for Garbage Overages in Exhibit B (Schedule of Approved Rates) of the agreement as stated above in section 3.24.

On October 31, 2024, Recology American Canyon submi@ed a request to include language that defines an Overage, how Overages will be assessed and the rate for Overages. Staff has collaborated with Recology to add the following language to the current contract:
69 1. Add to ARTICLE 1 DEFINITIONS

1.1.47 “Overage” means excess volume of materials in a container, such that the lid of the container is lifted above its fully closed position.

2. Replace Section 3.24 with:
“Collector shall collect Solid Waste Overages placed in 32 gallon plas.c bags (or other bags or bundles deemed acceptable by Collector) set out beside Solid Waste Containers by Residen.al or Commercial/Industrial customers on such customers’ regularly scheduled collec.on day, provided, however, that Collector shall not be required to collect more than, 32 gallons of overages unless the customer has scheduled such collection with Collector in advance.

For Overages beginning with the third occurrence per Customer, Contractor may collect the Container and charge the Overage fee set forth on Exhibit B, provided that Contractor provided wri@en no.ce to the Customer of the first and second instances. The wri@en no.ce may be provided by U.S. Mail, email, or a tag leD on the Customer’s Container. The Overage fee set forth on Exhibit B shall be adjusted on an annual basis in accordance with the methodology set forth in Sec.on 6.2 The no.ces provided to Customers for the first and second instances shall include the date of the Overage, informa.on on set out requirements, and no.fica.on that fees will be assessed beginning with the third occurrence of Overages.

3. Add to EXHIBIT B SCHEDULE OF APPROVED RATES
Residential Overage
Carts: $15
Commercial Overage
Carts: $15
Bins: $75
The rates for the overages were determined by looking at the difference between a customer’s current service volume and the next size up. For residen.al carts there was an average difference of $18.28 and for commercial carts the average was $23.80. The average difference in size for overloaded bins is $79.39.

The overloaded container rates are balanced to cover the increased cost of disposal, fuel and truck capacity while also disincen.vizing customers from inten.onally subscribing to a smaller size and paying an overage rate of li@le significance. Overage charges encourage customers to properly manage their waste, through increased recycling and compos.ng and subscribing to the correct container sizes. When customers are undersubscribed to service they are not paying their fair share 70 of expenses and there is oDen spillage from containers which creates sca@ered li@er and blight in the community.

Residential
Cart Size Rate Next Cart Size Up Rate Difference
32-Gal $33.44 64-Gal $50.84 $17.40
64-Gal $50.84 96-Gal $73.85 $23.01
32Gal Lifeline $28.42 64-Gal Lifeline $42.08 $13.66
64-Gal Lifeline $42.08 98-Gal Lifeline $61.12 $19.04
AVG Difference $18.28
Commercial
Cart Size Rate Next Cart Size Up Rate Difference
32-Gal $33.37 64-Gal $59.51 $26.14
64-Gal $59.51 96-Gal $80.97 $21.46
AVG Difference $23.80
Bin Size Rate Next Bin Size Up Rate Difference
2-Yard $523.98 3-Yard $607.34 $83.36
3-Yard $607.34 4-Yard $666.89 $59.55
4-Yard $666.89 6-Yard $762.16 $95.27
AVG Difference $79.39
Staff recommends approving the resolu.on to amend the contract for overage language and proposed overage rates.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
There is no impact to the General Fund.

ENVIRONMENTAL REVIEW
15378(b) - The ac.on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec.ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution Recology Agreement Amendment
71 RESOLUTION NO. 2025-

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CITY'S SOLID

WASTE FRANCHISE AGREEMENT WITH RECOLOGY AMERICAN CANYON TO ADDRESS RESIDENTIAL AND COMMERCIAL OVERAGE RATES AND LANGUAGE MODIFICATION FOR OVERAGES.

WHEREAS, on March 1, 2024 the City of American Canyon (“City”) entered into an Amended and Restated Agreement with Recology American Canyon for Solid Waste, Recyclables, and Organic Waste Collection, Processing, and Disposal Services; and
WHEREAS, on October 31, 2024, Recology American Canyon submitted a request to amend the agreement to include language that defines an Overage, how Overages will be assed and the rate for Overages because the current agreement does not state this; and WHEREAS, on February 4, 2025, City Council held a public hearing and accepted the proposed garbage overage rate and proposed language changes;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon does hereby authorize the City Manager to execute an amendment to the city's solid waste franchise agreement with Recology American Canyon as follows:

1. Article 1 Definitions
a. Add a definition

1.1.47 “Overage” means excess volume of materials in a container, such that the lid of the container is lifted above its fully closed position.

2. Article 3 Scope of Services
a. Replace Section 3.24 Solid Waste Overages with:
“Collector shall collect Solid Waste Overages placed in 32 gallon plastic bags (or other bags or bundles deemed acceptable by Collector) set out beside Solid Waste Containers by Residential or Commercial/Industrial customers on such customers’ regularly scheduled collection day, provided, however, that Collector shall not be required to collect more than, 32 gallons of overages unless the customer has scheduled such collection with Collector in advance.

For Overages beginning with the third occurrence per Customer, Contractor may collect the Container and charge the Overage fee set forth on Exhibit B, provided that Contractor provided written notice to the Customer of the first and second instances. The written notice may be provided by U.S. Mail, email, or a tag left on the Customer’s Container. The Overage fee set forth on Exhibit B shall be adjusted on an annual basis in accordance with the 72 2
methodology set forth in Section 6.2 The notices provided to Customers for the first and second instances shall include the date of the Overage, information on set out requirements, and notification that fees will be assessed beginning with the third occurrence of Overages.

3. EXHIBIT B SCHEDULE OF APPROVED RATES - add
Residential Overage
Carts: $15
Commercial Overage
Carts: $15
Bins: $75
PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of February, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 73 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 15.

TITLE
Giovannoni Tentative Parcel Map and Design Permit Extension

RECOMMENDATION
Adopt a Resolution for a twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit from March 21, 2025, to March 21, 2026, APNs 057-130-034 and 057-130- 036 (File No. PL24-0031)

CONTACT
William He, AICP, Senior Planner

BACKGROUND & ANALYSIS
The Giovannoni Logis7cs Center consists of up to 2.4 million square feet of high-cube warehouse on 163 acres of a 208-acre project site. Approximately 45-acres will remain open space for stormwater deten7on and wetlands preserva7on. The semi-rectangular project site is bordered by industrial development in the Green Island Business Park to the west, the Napa Logis7cs Park and Devlin Road to the north, the Napa Branch Line to the east, and Green Island Road, a stone supply business, and a wine distribution warehouse to the south. A location map is included as Attachment 2.

The City Council approved a Tentative Parcel Map (TPM) and Design Permit on March 21, 2023. The TPM will expire two years from the approvaldate if a Final Map is not completed and ready for Recorda7on (Municipal Code (ACMC)Chapter 18). The Design Permit will expire in two years if the project construc7on does not commence (ACMC Sec7on 19.41.060). Currently, the applicant is processing mass grading plans for the project but they have not summi?ed a final map, and construction has not yet commenced.

On November 15, 2024, the Applicant requested a TPM and Design Permit extension due to ongoing legal ma?ers outside the applicant's control that have delayed the project. The applicant’s le?er of justification is available as Attachment 3.

The Subdivision Ordinance states that a TPM will expire two years from the approval date. The Municipal Code further states that if the TPM is extended, theDesign Permit associated with the TPM will also be extended (American Canyon Municipal Code Section 19.41.060). 74 The City Council is en7tled to grant a twelve-month TPM extension up to three 7mes when there are no significant changes to the project (ACMC Sec7on 18). Approval of this first request would extend the TPM and Design Permit expiration date to March 21, 2026.

Public Outreach
Project outreach occurred between January 21, 2025, and February 3, 2025. A copy of the public notification addresses and map is included in Attachment 4. Specific events are outlined below:

Jan. 5, 2021 – Original Posting of Project on website
Jan. 21, 2025 – Public No7ce of City Council Mee7ng Posted on Bulle7n Board at City Hall and at Public Safety Building.

Jan. 21, 2025 – Public Notice of City Council Meeting published in newspaper.

Jan. 21, 2025 – Public Hearing Notice mailed to property owners and residents within 500 feet.

Jan. 28, 2025 – Staff report published, and GovDelivery No7ce of public review workshop sent to email subscribers list (4,340 +/-) Feb. 3, 2025 – GovDelivery No7ce Reminder of City Council mee7ng sent to email subscribers list (4,340 +/-)
Feb. 4, 2025 – City Council Meeting

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "A?ract and expand diverse business and employment opportunities."

FISCAL IMPACT
The Giovannoni TPM and Design Permit extension project required a developer deposit for review and processing, so there is no fiscal impact for staff time.

ENVIRONMENTAL REVIEW
The Tenta7ve Parcel Map and Design Permit was contemplated in the Giovannoni Logis7cs Center EIR (SCH #2021010104), which was cer7fied by the City Council in March 2023. The 12-month Parcel Map and Design Permit extension is substan7ally consistent with the cer7fied EIR and approved project. In accordance with CEQA Sec7on 15162, no further analysis is required when there is no substantial evidence of changed circumstances.

ATTACHMENTS:

1. Giovannoni TPM Extension - Resolution

2. Giovannoni TPM Extension - Location Map

3. Giovannoni TPM Extension - Request Letter

4. Giovannoni TPM extension - Public Outreach Documents 75 RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON, CALIFORNIA,

APPROVING A TWELVE-MONTH EXTENSION TO THE GIOVANNONI TENTATIVE PARCEL MAP AND DESIGN PERMIT FROM MARCH 21, 2025, TO MARCH 21, 2026, APNS 057-090-008, 057-130-034 AND 057-130-036 (FILE NO. PL24-0031)
WHEREAS, on March 21, 2023, the City Council (i) approved a water supply assessment, (ii) certified the Final Environmental Impact Report (SCH #2021010104), (iii) adopted CEQA Findings of Fact, (iv) adopted a Statement of Overriding Considerations, and (v) adopted a Mitigation Monitoring and Reporting Program for the Giovannoni Logistics Center located north of Green Island Rd and bisected by Devlin Rd at APNs 057-090-008, 057-130-034, and 057-130-036; and
WHEREAS, on March 21, 2023, the City Council approved an application filed by Buzz Oates, LLC, (Applicant) for approval of the Giovannoni Logistics Center Phase 1 Design Permit to allow up to 1,069,904 square feet of High Cube Warehouse Uses on 70.2 acres located at APNs 057-090-008, 057- 130-034, and 057-130-036; and
WHEREAS, on March 21, 2023, the City Council approved the Giovannoni Logistics Center Tentative Parcel Map to create a two-lot subdivision for up to 1,069,904 square feet of High Cube Warehouse Uses on 70.2 acres located at APNs 057-090-008, 057-130-034, and 057-130-036; and WHEREAS, in accordance with the American Canyon Municipal Code (ACMC) Section 18.20.060, the Project was valid for two years with an expiration date set for March 21, 2025; and WHEREAS, on June 21, 2024, the Property Owner submitted mass grading plans for construction (File No. DV24-0009); and
WHEREAS, on November 15, 2024, the Applicant submitted a request for the City Council to extend the Tentative Parcel Map and Design Permit expiration date for twelve months in accordance to ACMC Section 18.20.060(C), which would extend the expiration to March 21, 2026; and WHEREAS, the Tentative Parcel Map and Design Permit extension is substantially consistent with the certified EIR (SCH #2021010104) and approved project, and in accordance with CEQA Section 15162, no further analysis is required when there is no substantial of changed circumstances; and WHEREAS, a duly-noticed public hearing was held by the City of American Canyon City Council on January 21, 2025 on the subject application, at which time all those in attendance were given the opportunity to speak on this Tentative Parcel Map and Design Permit extension proposal; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves a twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit, subject to the following Conditions of Approval:

SECTION 1. CONDITIONS OF APPROVAL

1. Approval is granted for the twelve (12) month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit to develop up to 1,069,904 square feet of High Cube 76 Warehouse Uses located north of Green Island Rd and bisected by Devlin Rd at APNs 057-090- 008, 057-130-034, and 057-130-036 (File No. PL24-0031).

2. The Applicant shall defend, indemnify, and hold harmless the City of American Canyon ("City"), its elected and appointed officials, officers, employees, attorneys, representatives, boards, commissions, volunteers and agents from and against all claims, actions, including actions to arbitrate or mediate, damages, losses, judgments, liabilities, expenses and other costs, or proceedings against the City, its elected and appointed officials, officers, employees, attorneys, representatives, boards, commissions, volunteers, or agents to attack, modify, set aside, void, or annul an approval, conditional approval, permit, entitlement, environmental document, environmental clearance, mitigation plan, or any other document or any of the proceedings, acts, or determinations taken, done, or made prior to granting of such approval, conditional approval, permit, entitlement, environmental clearance, environmental document, mitigation plan, or other document, by the City, including, without limitation, an action against an advisory agency, appeal board, or legislative body within the applicable limitation period.

The obligation to defend, indemnify and hold the City harmless shall include the payment of all legal costs and attorney’s fees (including a third party award of attorney’s fees), arising out of, resulting from, or in connection with the City’s act or acts leading up to and including approval of any environmental document or mitigation plan granting approvals to the Applicant, incurred on behalf of, or by, the City, its elected and appointed officials, officers, employees, representatives, attorneys, boards, commissions, volunteers and agents in connection with the defense of any claim, action, or proceeding challenging the entire or a portion of an approval, conditional approval, permit, entitlement or any other document of any related claim.

The obligation to defend, indemnify, and hold the City harmless shall include, but not be limited to, the cost of preparation of any administrative record by the City, staff time, copying costs, court costs, or attorney’s fees arising out of a suit or challenge contesting the adequacy of a permit, approval, conditional approval, entitlement, environmental document, mitigation plan, environmental clearance, or any other document or approval related to the Applicant’s Project.

The City will promptly notify the Applicant of any claim, action, or proceeding and will cooperate fully in the defense. If the City fails to promptly notify the Applicant of any claim, action, or proceeding, or the City fails to cooperate fully in the defense, the Applicant shall not be responsible to defend, indemnify, or hold harmless the City.

In the event a legal challenge to a City permit, approval, conditional approval, environmental document, environmental clearance, mitigation plan, entitlement or any other document, proceeding, determination, or action related to the Applicant’s Project is successful, and an award of attorneys’ fees is granted against the City, the Applicant shall be responsible to timely pay the full amount of such an award.

3. All previous conditions for the Giovannoni Logistics Center Tentative Parcel Map and Design Permit as documented in Resolutions 2023-23 and Resolution 2023-24 shall remain in full force and effect.

4. The approval shall become effective subject to return of the “Applicant Confirmation of Conditions of Approval” form signed by the property owner incorporated into this Resolution as Exhibit A. 77 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of February 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Exhibit A: Confirmation of Conditions of Approval
78 Exhibit A
Applicant Confirmation of Conditions of Approval
Giovannoni Logistics Center Tentative Parcel Map and Design Permit extension APNs 057-090-008, 057-130-034, and 057-130-036
(File No. PL24-0031)
As shown by my signature below, I confirm that I understand and agree to abide by the conditions of approval included in the Tentative Parcel Map and Design Permit extension approval for PL24-0031 dated February 4, 2025.

Applicant’s signature Date

Applicant’s name

Property Owner’s signature Date

Property Owner’s name
Please return signed confirmation to the City of American Canyon Community Development Department, 4381 Broadway, Suite 201, American Canyon, CA 94503 79 54600001 • 09/2021 | 2-2_local_vicinity.mxd
Exhibit 2-2
Local Vicinity Map
Source: Google Earth Aerial Imagery, 10/2020. County of Napa.

CITY OF AMERICAN CANYON

GIOVANNONI LOGISTICS CENTER PROJECT

ENVIRONMENTAL IMPACT REPORT
Eucalyptus Dr
Green Island Rd
Green Island Rd
Paoli Loop Rd
Watson Ln
Hanna Dr
Commerce Blvd
29 Devlin Rd
Kelly Rd
Airport Rd
12 Napa County Airport Napa Branch Line
California Northern Railroad
California Northern Railroad
Napa Logistics Park
Napa Airport
Corporate Center Middleton Way
2,000 1,000 0 2,000
Feet
Legend
Project Site
ATTACHMENT 2
80 November 15, 2024
Brent Cooper, AICP
Community Development Director
City of American Canyon
4381 Broadway Street, Suite 201
American Canyon, CA 94503
RE: Resolution No. 2023-24 – Giovannoni Logistics Center Tentative Parcel Map (PL 20-0043) Dear Mr. Cooper,
Please accept this letter as my formal request for an extension on the approval of the Tentative Parcel Map referenced above which was originally approved on March 21, 2023. The map pertains to existing APNs 057-130-034 (portion) and 057-130-036 and would ultimately facilitate the final parcels for our future development, including dedication of the required conservation easement. A copy of the map is attached for reference. The current expiration is March 25, 2025.

Due to ongoing legal matters outside of the projects control, our timeline in moving forward with development has been temporarily delayed. While we are committed to recording the map and commencing construction, I am not confident I will be able to meet the March 2025 map deadline given the current circumstances. As such, I’m requesting a 12-month extension for the approval and recordation of the subject map to allow enough time for the underlying legal matters to resolve.

We are committed to moving forward with this project and appreciate your consideration of this request.

I’m happy to provide any additional information, if needed.

Thank you for your time and understanding.

Sincerely,
Katelyn Moore
Senior Development Project Manager
Buzz Oates Construction, Inc.
(775) 232-6922
81 82
83 84
85 86
87 CITY OF AMERICAN CANYON CITY COUNCIL
NOTICE OF PUBLIC HEARING ( 2025-07)
On Tuesday, February 4, 2025, at the hour of 6:30 p.m., at 4381 Broadway, Suite 201 ( in the American Canyon City Council Chambers), a public hearing will be held by the City Council of the City of American Canyon to consider the following application:

APPLICATION: A twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit from March 21, 2025, to March 21, 2026 (File no. PL24-0031)
PROJECT DESCRIPTION: Recordation of the “Final Map” is a necessary step in the process for development of the Giovannoni Logistics Center. This application would extend the time to file a “ Final Map” application for the Giovannoni Logistics Center Tentative Parcel Map from March 21, 2025 to March 21, 2026. The Design Permit was approved in conjunction with the Parcel Map, so it would be extended along with the Parcel Map extension.

ENVIRONMENTAL REVIEW: The Tentative Parcel Map and Design Permit was contemplated in the Giovannoni Logistics Center EIR ( SCH # 2021010104), which was certified by the City Council in December of 2022. The 12-month Parcel Map and Design Permit extension is substantially consistent with the certified EIR and approved project. In accordance with CEQA Section 15162, no further analysis is required when there is no substantial evidence of changed circumstances.

PROJECT LOCATION: North of Green Island Road, bisected by Devlin Road, American Canyon, CA 94503; Assessor’ s Parcel Numbers 057-090-008, 057- 130-034, 057-130-036
APPLICANT: Buzz Oates, LLC
All interested persons are invited to attend the meeting and be heard on this matter. Copies of all documents that relate to the above-described project may be examined at the Community Development Department office prior to the hearing. The meeting will be conducted in person and by teleconference via a Zoom connection where the City Council and staff will participate with both audio and video presence.

The meeting will be accessible for all members of the public to attend via the City’ s website, YouTube, and Cable TV Channel 28 and public comments enabled via email and phone.

Written comments may be submitted to Taresa Geilfuss, CMC, City Clerk by email at cityclerk@americancanyon. gov. Hardcopy comments may be delivered to City Hall at 4381 Broadway, Suite 201, American Canyon, CA 94503, prior to the public hearing or to the City Council meeting. Electronic comments may be submitted up to 3 pm on the day of the hearing on our website at this link:
https:// www.americancanyon. gov/ Work/ Local-Government/ City-Hall/ City-Clerk/ Meetings- Agendas. 88 If you challenge the particular proceedings in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City prior to the public hearing.

Public meetings/ events sponsored or conducted by the City of American Canyon are held in accessible sites.

Requests for accommodations may be made by calling (707) 647-5310 (voice) or 711 for the California Relay Service or by e-mailing the ADA Coordinator at cityclerk@americancanyon. gov at least 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request.

Taresa Geilfuss, CMC City Clerk
Date: January 24, 2025
89 90
91 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 16.

TITLE
Wetlands Edge Enhancement Project (PR19-0100)

RECOMMENDATION
Adopt a Resolu.on 1) amending the FY2024-25 Capital Budget and increasing the Project Budget from $450,000 to $950,000; 2) awarding a construc.on contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunc.on with the Wetlands Edge Enhancement Project (PR19-0100).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
David Miller, CPII, Capital Projects Coordinator
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
In 2017, the City Council approved the Clarke Ranch Master Plan in response to overwhelming public support for expanded ameni.es and services. The Wetlands Edge Enhancement Project builds on that vision by crea.ng an inclusive space for outdoor learning and family gatherings.

Furthermore, the receipt of a $250,000 Outdoor Environmental Educa.on Facili.es grant from California State Parks underscores the project's importance and provides essen.al funding for its implementa.on. Upon comple.on, the Wetlands Edge Enhancement Project will serve as a key des.na.on for residents and visitors, offering a range of ac.vi.es that cater to diverse interests while preserving the ecological integrity of the site.

The primary objec.ve of the Wetlands Edge Enhancement Project is to provide several outdoor ameni.es that enhance educa.onal and recrea.onal opportuni.es while preserving the site's natural environment. Key components include the design and construc.on of an outdoor classroom, a nature trail, demonstra.on gardens and interpre.ve signage and exhibits. The outdoor classroom will feature shaded sea.ng for approximately 40 people and promo.ng environmental educa.on and community engagement. Demonstra.on gardens will showcase na.ve and pollinator-friendly plants, further suppor.ng local biodiversity. The nature trail, a linear path composed of compacted decomposed granite, will provide ADA-compliant access and a formalized route for visitors to explore the wetlands area without disturbing the natural grasses. Interpre.ve signage and exhibits 92 along the trail will offer interac.ve learning opportuni.es, highligh.ng topics such as local wildlife, na.ve plants, migra.on paBerns, and wetlands conserva.on. This project is jus.fied by the significant community interest in enhancing recreational and educational facilities.

The City solicited competitive bids for the Project on December 3, 2024. The Engineer's Estimate was $564,731. On January 9, 2025, the following bids were received:

Bidder Total Bid Amount
Marina Landscape, Inc. $679,065.95
Kerex Engineering $986,460.72
Hanford Applied Restoration &
Conservation
$1,064,054.75
The bid submiBed by Marina Landscape Inc., in the amount of $679,065.95 was the apparent low bid. Staff has reviewed the bid from Marina Landscape Inc., and found it to be both responsive and responsible. Staff has verified the contractor's qualifica.ons including valid Class A license, DIR registra.on, and references, and found them to be sa.sfactory and acceptable. The prices of the Bid Items reflect the reasonable and customary costs of comple.ng the work. Staff recommends the Council award a construc.on contract to Marina Landscape, Inc. in the amount of $679,065.95 in conjunction with the Wetlands Edge Enhancement Project (PR19-0100).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea.on: "Expand opportuni.es for use of outdoor recrea.on and an ac.ve and healthy lifestyle."

FISCAL IMPACT
The FY2024-25 Capital Budget currently provides for a Project Budget for the Wetlands Edge Enhancement Project (PR19-0100) in the amount of $450,000. Upon comple.on of the design and receipt of bids, it was determined that addi.onal funds are required to complete the Project. The table below is the proposed updated Project Budget.

Category Amount
Design $60,000.00
Construction $679,065.95
Contingency (20% of
construction)
$135,813.05
Materials Testing Services $30,000.00
Construction Management $45,121.00
Project Budget $950,000.00
There are available funds in the Park Impact Fee fund (fund 310) to cover the required addi.onal 93 amount, the addi.onal budget request will decrease fund balance to $1.2 million. Therefore, staff recommends amending the Project Budget as follows:

Source Current Increase Proposed
Fund 230, Outdoor Environmental Education Facilities
Grant Fund
$250,000 $0 $250,000
Fund 310, Parks Impact Fee $200,000 $500,000 $700,000
Total $450,000 $500,000 $950,000

ENVIRONMENTAL REVIEW
15304 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 4 exemp.on of minor altera.ons to land of Sec.on 15304 of Title 14 of the California Code of Regula.ons and said exemp.on is not negated by any excep.on under Sec.on 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - Wetlands Edge Enhancement Project

2. Exhibit - Wetlands Edge Enhancement Project
94 RESOLUTION NO. 2025-______
ADOPT A RESOLUTION 1) AMENDING THE FY2024-25 CAPITAL BUDGET AND INCREASING THE PROJECT BUDGET FROM $450,000 TO $950,000; 2) AWARDING A CONSTRUCTION CONTRACT TO MARINA LANDSCAPE, INC. IN THE AMOUNT OF $679,065.95, AND 3) AUTHORIZING THE

PUBLIC WORKS DIRECTOR TO EXECUTE CONTRACT CHANGE ORDERS IN AN AGGREGATE AMOUNT

NOT TO EXCEED THE PROJECT BUDGET, IN CONJUNCTION WITH THE WETLANDS EDGE ENHANCEMENT PROJECT (PR19-0100).

WHEREAS, the primary objective of the Wetlands Edge Enhancement Project (PR19-0100; “Project”) is to provide several outdoor amenities that enhance educational and recreational opportunities while preserving the site's natural environment; and
WHEREAS,the Project will serve as a key destination for residents and visitors, offering a range of activities that cater to diverse interests while preserving the ecological integrity of the site; and WHEREAS, the Project includes construction of walking trails, an outdoor shade structure, restroom and landscaping; and
WHEREAS, the Engineer’s Estimate for the Project is $564,731; and WHEREAS, the City solicited competitive bids for the Project on December 3, 2024, and on January 9, 2025, the following bids were received; and
Bidder Total Bid Amount
Marina Landscape Inc. $679,065.95
Kerex Engineering $986,460.72
Hanford Applied Restoration & Conservation $1,064,054.75 WHEREAS, staff has reviewed the bid from Marina Landscape Inc. and found it to be both responsive and responsible; and
WHEREAS, staff finds the prices of the Bid Items reflect reasonable and customary costs of completing the work; and
WHEREAS, upon completion of the design and receipt of bids, it was determined that additional funds are required to complete the improvements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby amends the FY 2024-25 Capital Budget as follows; and
Budget Line Item Name Amount
310-85-450-48310 Parks Impact Fee Fund Transfer to CIP Fund (Fund 350) $500,000 350-85-450-46110 CIP Fund Capital Outlay $500,000
95 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby amends the Project Budget for the Wetlands Edge Enhancement Project, increasing it as follows; and Source Current Increase Proposed
Fund 230, Outdoor Environmental Education Facilities Grant Fund $250,000 $0 $250,000
Fund 310, Parks Impact Fee Fund $200,000 $500,000 $700,000 Total $450,000 $500,000 $950,000
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon does hereby award a construction contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunction with the Wetlands Edge Enhancement Project (PR19-0100).

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of February, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 96 N

WETLANDS EDGE ENVIROMENTAL

ENHANCEMENT PROJECT

EUCALYPTUS DRIVE

WETLANDS EDGE DRIVE
97 CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 17.

TITLE
Community Service Awards Selection Policy

RECOMMENDATION
Adopt a Resolu)on of the City Council of the City of American Canyon to repeal and replace Resolution 2020-26 with the updated Community Service Awards Selection Policy.

CONTACT
Jason Holley, City Manager

BACKGROUND & ANALYSIS
This is a council requested item.

Resolu)on 2020-26 (A5achment 2) was collabora)vely created by City staff and the City Council Subcommi5ee as a collec)ve effort to honor and celebrate the invaluable contribu)ons of community members who have made a significant impact on American Canyon through their volunteer efforts.

A5achment 3, a redlined dra; prepared by previous Gateway Award recipients, incorporates requested edits to be5er align with the Volunteer Recogni)on Ball and selec)on process for the Community Service Awards celebrated at the event each year.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Community and Sense of Place: "Build on the strength of our local community to develop a clear 'sense of place' and establish our unique identity."

FISCAL IMPACT
Not Applicable

ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:
98 1. Resolution - Community Service Awards Selection Policy

2. Resolution - 2020-26

3. Community Service Awards Selection Policy - Redline
99 RESOLUTION NO. _____ - 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE RESOLUTION 2020-26 WITH THE UPDATED COMMUNITY SERVICE AWARDS SELECTION POLICY.

WHEREAS, American Canyon was founded upon the backs of many volunteer hours; and WHEREAS, American Canyon’s founders can-do volunteer spirit is infectious and has become a wellknown point of community and character; and WHEREAS, 22 years ago, the Community Recognition Ball was established to honor and recognize the organization’s and individual’s infectious volunteer spirit; and WHEREAS, the organization leadership and the public may nominate their fellow community member to be recognized for their outstanding community service; and WHEREAS, the Gateway Award is the most prestigious award presented at the Community Recognition Ball that honors an American Canyon resident who has a long-term varied involvement in a volunteer capacity that has helped develop American Canyon agencies, organizations, or significant projects; and WHEREAS, the Youth of the Year recognizes a young person under the age of 19 who participates heavily in the American Canyon community providing significant volunteer service or project completion that betters the community; and
WHEREAS, Youth Commissioners who volunteer to serve on any of the City’s Commission’s will be recognized for their valuable efforts; and
WHEREAS, former Gateway Award recipients have come together to revise this policy, ensuring it accurately reflects the true purpose of the Volunteer Recognition Ball and selection of the Community Services Awards to be celebrated at the event.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon adopts the Community Service Awards Selection Policy as outlined in Exhibit A.

PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of February, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST:
_____________________________ ________________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 100

COMMUNITY SERVICE AWARDS

SELECTION POLICY
2025-

PURPOSE
The City of American Canyon seeks to recognize and acknowledge community service and volunteer efforts by local organizations and individuals. In addition, the City recognizes a few outstanding members of the community who have made significant contributions to the community by presenting them with a “Gateway Award”, “Youth of the Year Award”, and “Public Safety Member of the Year”. This policy identifies the criteria and process for awarding the Gateway and other related awards.

Section One: Service Award Categories and Eligibility
The Gateway and other awards are among the City's greatest and most prestigious honors. As described below, they are intended to recognize significant community service, pride, and interest in making American Canyon a better place. All winners in categories 1.0, 2.0 and 3.0 shall be a resident of American Canyon.

1.0 Gateway Award —nominees should display the American Canyon community spirit, embody the community values and interests, and a successful track record of working for the betterment of the City. The Gateway Award winner will also be the Grand Marshal at the City’s Fourth of July Parade. Nominees should meet the following qualifications and demonstrate the following traits:

1.1 Must be a resident of American Canyon

1.2 May only be selected once

1.3 The contributions must be voluntary; individuals paid to perform the community service are not eligible (but see below for Community Achievement Award)

1.4 The individual should have a long-term and varied involvement in the development of American Canyon organizations or significant projects.

2.0 Youth of the Year —nominees must be under the age of 19, participate heavily in the American Canyon community providing significant volunteer service or project completion in American Canyon that betters the community.

3.0 Youth Commissioners – Any student volunteering to serve on any of the City’s Commissions should be recognized for their efforts.

EXHIBIT A
101

4.0 Public Safety Member of the Year - nominees will be an American Canyon Fire Protection District employee, American Canyon Police Department employee, or community member (for example, a CERT Volunteer) who has made a significant contribution to public safety in the community and the profession.

5.0 Organizational Award Winner – Any nonprofit community organization, service club, school-related organization, faith-based organization, or sports program may nominate one of their members to be their Volunteer of the Year. That agency may also select up to ten other members for Certificates of Appreciation.

6.0 Community Achievement Award – This is a recognition that is not always awarded each year. It reflects an individual that may not qualify under the conditions of this policy, but who may nonetheless be deserving. The individual may be in a paid position, however they shall demonstrate a substantial and lasting positive impact on the community. The impact of the program/project should promote local businesses, non-profits, local charities or grassroot initiatives as part of the qualifications. The former Gateway Award Winners are authorized to select an individual deserving of the award.

Section Two: Nomination & Selection Process

1.0 Gateway Award –

1.1 Nominations may be made by any American Canyon resident, business owner or employee. City staff will develop and produce the nomination forms for both online and offline use, as well as to establish deadlines for receiving the nominations.

1.2 The Gateway Award winner will be voted on by the former Gateway Award winners and the City Council. To make the selection process as fair as possible, the City will utilize an electronic (online) voting process; however, a secret paper “ballot” may be used as necessary.

1.3 Prior to the vote, the former Gateway Award winners should meet privately to discuss the nominees. Given the Brown Act restrictions, Council members will not participate in that process.

1.4 Selections shall be made by allowing each City Council Member and each former Gateway Award winner one vote. However, in the event a Councilmember is also a Gateway Award winner, they shall still only be allowed one vote.

1.5 After the voting deadline has passed, City staff conducts a simple tally of votes to determine the winner. Votes received after the deadline will not be counted. The Gateway Award winner is notified of the wonderful news. In the event of a tie, two winners may be announced.
102

2.0 Youth of the Year - The nomination and selection process will be similar to the Gateway Award process, except the local High School Principal will be invited to nominate up to five students, based on input from teachers and school staff.

3.0 Youth Commissioners – Each Youth Commissioner will be recognized.

4.0 Public Safety Member of the Year - Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter, unless a community volunteer is selected.

5.0 Organizational Award Winner – Each recognized organization may select their Volunteer of the Year in any appropriate manner that ensures a fair result. They may also select up to 10 other members to receive a Certificate of Appreciation.

6.0 Community Achievement Award Winner – Insofar as this award may not be given out each year, the selection process will be more informal. The former Gateway Award winners should provide a written statement explaining their selection.

Section Three: Notification and Outreach

1.0 City staff will develop a schedule, including deadlines and any revisions to the forms.

Promoting the annual event will be done through the City’s normal communication channels.

2.0 In addition to the general promotion, City staff will send out a notice to all the recognized community groups and to the local High School Principal, encouraging them to participate and providing them with the necessary information.

Section Four: Volunteer Recognition Ball

1.0 The City will host an annual Volunteer Recognition Ball to honor our volunteers and various award winners. This should be a semi-formal affair.

2.0 In recognition of the value provided to the City by our volunteers, the use of City Funds is authorized to offset some or all the cost of the Recognition Ball. Participants should be charged an appropriate fee that does not discourage participation but does not also create a financial burden for City operations.

3.0 The City should pay for the Gateway Award Winner and other winners as appropriate. The Community groups are encouraged to pay for the cost of their Volunteer of the Year.

4.0 The Recognition Ball should be held in April, since April is Volunteer Month. 103
RESOLUTION NO. 2020- 26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ESTABLISHING THE

COMMUNITY SERVICE AWARDS SELECTION POLICY
WHEREAS, American Canyon was founded upon the backs of many volunteer hours; and WHEREAS, American Canyon' s founders can- do volunteer spirit is infectious and has become a wellknown point of community pride and character; and WHEREAS, 22 years ago, the Community Recognition Ball was established to honor and recognize the organization' s and individual' s infectious volunteer spirit; and WHEREAS, the organization leadership and the public may nominate their fellow community member to be recognized for their outstanding community service; and WHEREAS, the Gateway Award is the most prestigious award presented at the Community Recognition Ball that honors an individual or business, owner who has a long- term and varied involvement in the development of American Canyon agencies, organizations or significant projects; and WHEREAS, the Youth of the Year recognizes a young person who participates heavily in the American Canyon community providing significant volunteer service or project completion that betters the community; and
WHEREAS, City Staff met with a City Council Subcommittee to help guide the creation of the Community Service Awards Selection Policy.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby establishes the Community Service Awards Selection Policy attached hereto as Exhibit A and incorporated by reference.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 17th day of March, 2020, by the following vote:

AYES: Council Members Aboudamous, Joseph, Leary, Vice Mayor Oro, and Mayor Garcia NOES: None
ABSTAIN: ' None
ABSENT: None
1 _ z_ 4
Leon Garcia, Mayor
ATTEST. APPROVED AS TO FORM:
y(41( fint
Suellen Johnston, City erk William D. Ross, City Attorney 104

COMMUNITY SERVICE AWARDS
CITY OF x
et

SELECTION POLICY

RMERICR
CRnYOn 2020- XX

PURPOSE
The City of American Canyon seeks to recognize and acknowledge community service and volunteer efforts by local organizations and individuals. In addition, the City recognizes a few outstanding members of the community who have made significant contributions to the community by presenting them with a Gateway Award"," Youth of the Year Award"," Public Safety Member of the Year. This policy identifies the criteria and process for awarding the Gateway and Youth of the Year Awards.

1. 0 — Policy
The Gateway Award, Youth of the Year, and Public Safety Member of the Year are among the City' s• greatest and most prestigious honors. As described below, they are intended to recognize significant community service, pride, and interest in making American Canyon a better place:

1. 1 Gateway Award— nominees should display the American Canyon community spirit, embody the community values and interests, and a successful track record of working for the betterment of the City. The Award recognizes their long- term and varied involvement in the development of American Canyon agencies, organizations, or significant projects. Nominees need not be an American Canyon resident, but will have displayed long-term commitment to the community.

1. 2 Youth of the Year- nominees must be under the age of 19, participate heavily in the American Canyon community providing significant volunteer service or project completion in American Canyon that betters the community.

1. 3 Public Safety Member of the Year - nominees will be an American Canyon Fire Protection District employee, American Canyon Police Department employee or community member who has made a significant contribution to public safety in the community and the profession.

2. 0 - Nominee Selection for Gateway Award and Youth of the Year Nominations may be made by any American Canyon resident, business owner or employee. As these awards are most representative of the City, the City Council assists in the selection process and presents the awards to the winners. Former Gateway Award winners will be offered the opportunity to assist in the selection process. To make the selection process as fair as possible, the City will utilize an electronic online) voting process. Selections shall be made by allowing each City Council Member and each former Gateway Award winner one vote. However, in the event a Councilmember is also a Gateway Ward winner, 105
they shall still only be allowed one vote. There is oftentimes a tight timeline from awards nomination deadline to Recognition Ball, therefore any votes received after the deadline will be nullified and not counted. After the voting deadline has passed, City staff conducts a simple tally of nominations to determine the winner. The nominator is notified of the wonderful news.

3. 0 - Nominee Selection for Public Safety Member of the Year Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/ Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter.

4. 0 — Contact
Community Service Awards Program
Parks and Recreation Department
Phone: 707. 648. 7275
Email: parksinfo@cityofamericancanyon. org .

Website: www. cityofamericancanyon. org
106
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 1 11/6/24

COMMUNITY SERVICE AWARDS

RECOGNITION SELECTION POLICY
202025-XX

PURPOSE
The City of American Canyon seeks to recognize and acknowledge community service and volunteer efforts by local organizations and individuals. In addition, the City recognizes a few outstanding members of the community who have made significant contributions to the community by presenting them with a “Gateway Award”, “Youth of the Year Award”, and “Public Safety Member of the Year”. This policy identifies the criteria and process for awarding the Gateway and other related Youth of the Year Aawards.

Section One: 1.0- PolicyService Award Categories and Eligibility The Gateway Award, and other awards Youth of the Year, and Public Safety Member of the Year are among the City's greatest and most prestigious honors. As described below, they are intended to recognize significant community service, pride, and interest in making American Canyon a better place.: All winners in categories 1.0, 2.0 and 3.0 shall be a resident of American Canyon.

1.0 Gateway Award —nominees should display the American Canyon community spirit, embody the community values and interests, and a successful track record of working for the betterment of the City. The Gateway Award winner will also be the Grand Marshal at the City’s Fourth of July Parade. Nominees should meet the following qualifications and demonstrate the following traits:

1.1 Must be a resident of American Canyon

1.2 May only be selected once

1.3 The contributions must be voluntary; individuals paid to perform the community service are not eligible (but see below for Community Achievement Award)

1.4 The individual should have a long-term and varied involvement in the development of American Canyon organizations or significant projects.

1.1 The Award recognizes their long-term and varied involvement in the development of American Canyon agencies, organizations, or significant projects. Nominees need not be an American Canyon resident, but will have displayed long-term commitment to 107
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 2 11/6/24
the community.

Youth of the Year —nominees must be under the age of 19, participate heavily in the American Canyon community providing significant volunteer service or project completion in American Canyon that betters the community.

2.0 3.0 Youth Commissioners – Any student volunteering to serve on any of the City’s Commissions should be recognized for their efforts.

4.0 1.3 Public Safety Member of the Year - nominees will be an American Canyon Fire Protection District employee, American Canyon Police Department employee, or community member (for example, a CERT Volunteer) who has made a significant contribution to public safety in the community and the profession.

5.0 Organizational Award Winner – Any nonprofit community organization, service club, school-related organization, faith-based organization, or sports program may nominate one of their members to be their Volunteer of the Year. That agency may also select up to ten other members for Certificates of Appreciation.

6.0 Community Achievement Award – This is a recognition that is not always awarded each year. It reflects an individual that may not qualify under the conditions of this policy, but who may nonetheless be deserving. The individual may be in a paid position, however they shall demonstrate a substantial and lasting positive impact on the community. The impact of the program/project should promote local businesses, non-profits, local charities or grassroot initiatives as part of the qualifications. The former Gateway Award Winners are authorized to select an individual deserving of the award.

2.0 Section Two: - Nomination &ee Selection Processfor Gateway Award and Youth of the Year

1.0 Gateway Award –

1.1 Nominations may be made by any American Canyon resident, business owner or employee. City staff will develop and produce the nomination forms for both online and offline use, as well as to establish deadlines for receiving the nominations.

1.2 The Gateway Award winner will be voted on by the former Gateway Award winners and the City Council. As these awards are most representative of the City, the City Council assists in the selection process and presents the awards to the winners. Former Gateway Award winners will be offered the opportunity to assist in the selection process. To make the selection process as fair as possible, the City will utilize an electronic (online) voting process; however, a 108
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 3 11/6/24
secret paper “ballot” may be used as necessary.

1.3 Prior to the vote, the former Gateway Award winners should meet privately to discuss the nominees. Given the Brown Act restrictions, Council members will not participate in that process.

1.4 Selections shall be made by allowing each City Council Member and each former Gateway Award winner one vote. However, in the event a Councilmember is also a Gateway AwWard winner, they shall still only be allowed one vote.

1.5 There is oftentimes a tight timeline from awards nomination deadline to Recognition Ball, therefore any votes received after the deadline will be nullified and not counted. After the voting deadline has passed, City staff conducts a simple tally of nominations votes to determine the winner. Votes received after the deadline will not be counted. The nominatorGateway Award winner is notified of the wonderful news. In the event of a tie, two winners may be announced.

2.0 Youth of the Year - The nomination and selection process will be similar to the Gateway Award process, except the local High School Principal will be invited to nominate up to five students, based on input from teachers and school staff.

3.0 Youth Commissioners – Each Youth Commissioner will be recognized.

4.0 Public Safety Member of the Year - Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter, unless a community volunteer is selected.

5.0 Organizational Award Winner – Each recognized organization may select their Volunteer of the Year in any appropriate manner that ensures a fair result. They may also select up to 10 other members to receive a Certificate of Appreciation.

6.0 Community Achievement Award Winner – Insofar as this award may not be given out each year, the selection process will be more informal. The former Gateway Award winners should provide a written statement explaining their selection.

Section Three: Notification and Outreach

1.0 City staff will develop a schedule, including deadlines and any revisions to the forms.

Promoting the annual event will be done through the City’s normal communication channels.

2.0 In addition to the general promotion, City staff will send out a notice to all the recognized community groups and to the local High School Principal, encouraging 109
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 4 11/6/24
them to participate and providing them with the necessary information.

Section Four: Volunteer Recognition Ball

1.0 The City will host an annual Volunteer Recognition Ball to honor our volunteers and various award winners. This should be a semi-formal affair.

2.0 In recognition of the value provided to the City by our volunteers, the use of City Funds is authorized to offset some or all the cost of the Recognition Ball. Participants should be charged an appropriate fee that does not discourage participation but does not also create a financial burden for City operations.

3.0 The City should pay for the Gateway Award Winner and other winners as appropriate. The Community groups are encouraged to pay for the cost of their Volunteer of the Year.

4.0 The Recognition Ball should be held in April, since April is Volunteer Month.

3.0- Nominee Selection for Public Safety Member of the Year Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter.

4.0— Contact
Community Service Awards Program
Parks and Recreation Department
Phone: 707.648.7275
Email: [email protected]
Website: www.cityofamericancanyon.org
110

CITY COUNCIL AGENDA
FEBRUARY 4, 2025

STAFF REPORT

MANAGEMENT AND STAFF ORAL REPORTS
ITEM NUMBER: 18.

TITLE
Q3 FY24/25 Capital Project Schedule Update

RECOMMENDATION
Informational item with City Council feedback

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Public Works Department will be providing quarterly updates on the status and delivery of Capital Improvement Projects (CIP) for the current fiscal year. City Council will be provided with a master project schedule, a map of citywide projects, and photos when available. The projects will include the name of the City staff member leading the project and consultant when applicable. At this :me there are some projects that do not include a project lead, but will be updated as the fiscal year unfolds.

FISCAL IMPACT
The Capital Improvement Program Budget was adopted by City Council on June 4, 2024.

ENVIRONMENTAL REVIEW
None
ATTACHMENTS:

1. CIP 90-Day Summary

2. FY24-25 CIP Schedule Q3

3. FY24-25 CIP Project Map
111
Capital Project Accomplishments in the previous 90 Days:

Construction Completed
• Newell Open Space Trailhead and Parking Lot Improvements Award of Construction Contracts:
• City Hall Roof Repair
• ARPA Knightsbridge Water and Pavement Improvements
• ARPA Melvin Road Sidewalk and Storm Drain Improvements • ARPA Rancho Del Mar Utility and Pavement Improvements • Wetlands Edge Enhancement
Design Completed
• EV Charging Stations at City Hall
• City Hall Roof Repair
Award of Design Contract
• South Kelly Road/Hwy 29 Intersection Improvements
Capital Project Goals for the next 90 Days:

Under Construction:
• Knightsbridge Water and Pavement Improvements
• Melvin Road Sidewalk and Storm Drain Improvements
• Rancho Del Mar Utility and Pavement Improvements
• Wetlands Edge Enhancement Project
• City Hall Roof Repair
• EV Charging Stations at City Hall
Design Completed
• Silver Oak Restroom
• Northampton Restroom
• Northampton Shade Structure
Award of Contract
• Veteran’s Park Playground Replacement
112
ID Task
Mode
Task Name Duration Start Finish
18 TR16‐0700 Green Island Road 422 days? Thu 6/20/24 Fri 1/30/26 19 GREEN ISLAND ROAD RECONSTRUCTION AND WIDENING PROJECT 353 days? Thu 6/20/24 Mon 10/27/25 20 Utility Undergrounding Construction 47 days Thu 6/20/24 Fri 8/23/24 21 Construction 111 days Sun 6/30/24 Fri 11/29/24
22 Green Island Road Reconstruction and Widening Project 353 days? Thu 6/20/24 Mon 10/27/25 23 Award Contract (City Council) 0 days Tue 4/1/25 Tue 4/1/25 24 Construction 168 days Mon 5/5/25 Wed 12/24/25
25 Green Island Road Class I Trail Project 76 days Fri 10/17/25 Fri 1/30/26 26 Award Contract (City Council) 0 days Fri 10/17/25 Fri 10/17/25 27 Construction 45 days Mon 12/1/25 Fri 1/30/26
90 WW20‐0100 SS4 Broadway Sewer 289 days Tue 6/25/24 Fri 8/1/25 91 WW20‐0100 SS4 Broadway Sewer 289 days Tue 6/25/24 Fri 8/1/25 92 Mainline (City) 130 days Mon 2/3/25 Fri 8/1/25
93 Design 40 days Mon 2/3/25 Fri 3/28/25
94 Award Contract (City Council) 0 days Tue 5/6/25 Tue 5/6/25 95 Construction 40 days Mon 6/9/25 Fri 8/1/25
96 SR29 Crossing (RSA) 289 days Tue 6/25/24 Fri 8/1/25
97 Design 94 days Tue 6/25/24 Fri 11/1/24
98 Award Contract (City Council) 0 days Tue 5/6/25 Tue 5/6/25 99 Construction 40 days Mon 6/9/25 Fri 8/1/25
6 TR23‐0100 Knightsbridge (ARPA) 60 days Fri 3/14/25 Thu 6/5/25 7 TR23‐0100 Knightsbridge 60 days Fri 3/14/25 Thu 6/5/25 8 Construction 60 days Fri 3/14/25 Thu 6/5/25
77 TR24‐0300 Rancho Del Mar (ARPA) 85 days Mon 3/31/25 Fri 7/25/25 78 TR24‐0300 Rancho Del Mar 85 days Mon 3/31/25 Fri 7/25/25 79 Construction 85 days Mon 3/31/25 Fri 7/25/25
80 TR24‐0200 Mevlin SD and Swk (ARPA) 90 days Mon 4/28/25 Fri 8/29/25 81 TR24‐0200 Melvin SD and Swk 90 days Mon 4/28/25 Fri 8/29/25 82 Construction 90 days Mon 4/28/25 Fri 8/29/25
72 TR24‐0100 2024 Annual Paving (Cape) 259 days Tue 9/2/25 Fri 8/28/26 73 TR24‐0100 Annual Paving (Cape) 259 days Tue 9/2/25 Fri 8/28/26 74 Design 87 days Tue 9/2/25 Wed 12/31/25
75 Award Contract (City Council) 0 days Tue 2/3/26 Tue 2/3/26 76 Construction 55 days Mon 6/15/26 Fri 8/28/26
62 TR23‐0200 S Kelly ‐ SR29 291 days Tue 6/25/24 Tue 8/5/25 63 TR23‐0200 S Kelly ‐ SR29 295 days Mon 1/20/25 Fri 3/6/26 64 Design 155 days Mon 1/20/25 Fri 8/22/25
65 Award Contract (City Council) 0 days Tue 10/7/25 Tue 10/7/25 66 Construction 90 days Mon 11/3/25 Fri 3/6/26
67 TR23‐0300 Am Can Rd East  Guardrail 164 days Tue 6/25/24 Fri 2/7/25 68 TR23‐0300 Am Can Rd East  Guardrail 164 days Tue 6/25/24 Fri 2/7/25 69 Design 85 days Mon 11/4/24 Fri 2/28/25
70 Award Contract (City Council) 0 days Tue 5/6/25 Tue 5/6/25 71 Construction 40 days Mon 6/16/25 Fri 8/8/25
1 WA24‐0200 N Kelly Water Main 176 days Mon 1/6/25 Mon 9/8/25 2 WA24‐0200 N Kelly Water Main 60 days Mon 1/6/25 Fri 3/28/25 3 Design 20 days Mon 6/9/25 Fri 7/4/25
4 Award Contract 0 days Tue 7/22/25 Tue 7/22/25
5 Construction 20 days Tue 8/12/25 Mon 9/8/25
9 PR23‐0700 Silver Oak Restroom 199 days Tue 6/25/24 Fri 3/28/25 10 PR23‐0700 Silver Oak Park Restroom 249 days Tue 6/25/24 Fri 6/6/25 11 Design 184 days Tue 6/25/24 Fri 3/7/25
12 Award Contract (City Council) 0 days Tue 4/1/25 Tue 4/1/25 13 Construction 35 days Mon 4/21/25 Fri 6/6/25
14 PR23‐0600 Comm Park I 268 days Thu 6/20/24 Mon 6/30/25 David

B M E B M E B M E
January February March
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Project: CIP 24-25 Schedule
Date: Tue 1/28/25
113
ID Task
Mode
Task Name Duration Start Finish
15 PR23‐0600 Comm Park I 268 days Thu 6/20/24 Mon 6/30/25 16 Construction 268 days Thu 6/20/24 Mon 6/30/25
17 <New Task>
28 PR23‐0500 Northampton Restroom 249 days Tue 6/25/24 Fri 6/6/25 29 NORTHAMPTON RESTROOM 249 days Tue 6/25/24 Fri 6/6/25 30 Design 184 days Tue 6/25/24 Fri 3/7/25
31 Award Contract (City Council) 0 days Tue 4/1/25 Tue 4/1/25 32 Construction 35 days Mon 4/21/25 Fri 6/6/25
33 PR23‐0400 Northampton Shade Structure 130 days Tue 6/25/24 Mon 12/23/24 34 NORTHAMPTON SHADE STRUCTURE 130 days Tue 6/25/24 Mon 12/23/24 35 Design 184 days Tue 6/25/24 Fri 3/7/25
36 Award Contract (City Council) 0 days Tue 4/1/25 Tue 4/1/25 37 Construction 30 days Mon 4/21/25 Fri 5/30/25
38 PR23‐0200 Melvin Tennis Courts 80 days Mon 3/3/25 Fri 6/20/25 39 Melvin Tennis Courts 80 days Mon 3/3/25 Fri 6/20/25
40 Design 35 days Mon 3/3/25 Fri 4/18/25
41 Award Contract (City Council) 0 days Tue 5/6/25 Tue 5/6/25 42 Construction 20 days Mon 5/26/25 Fri 6/20/25
43 PR19‐0100 Wetlands Enviro Educational Center 221 days Mon 6/24/24 Mon 4/28/25 44 WETLANDS ENVIRO EDU 221 days Mon 6/24/24 Mon 4/28/25 45 Design 150 days Mon 6/24/24 Fri 1/17/25
46 Award Contract (City Council) 0 days Tue 2/4/25 Tue 2/4/25 47 Construction 60 days Tue 2/4/25 Mon 4/28/25
48 CF23‐0300 Corp Yard Relocation 265 days Tue 6/25/24 Mon 6/30/25 49 CORP YARD RELOCATION & UPGRADE 135 days Tue 12/24/24 Mon 6/30/25 50 Construction 265 days Tue 6/25/24 Mon 6/30/25
51 CF23‐0100 City Hall Roof 201 days Tue 6/25/24 Tue 4/1/25 52 City Hall Roof Improvement 201 days Tue 6/25/24 Tue 4/1/25 53 Design 164 days Tue 6/25/24 Fri 2/7/25
54 Award Contract (City Manager) 0 days Mon 3/3/25 Mon 3/3/25 55 Construction 22 days Mon 3/3/25 Tue 4/1/25
56 WA25‐0100 Hanna Water Main (see TR16‐0700)
57 WW16‐0300 SCADA 265 days Tue 6/25/24 Mon 6/30/25
58 WW16‐0300 SCADA 410 days Tue 6/25/24 Mon 1/19/26
59 Design 194 days Tue 6/25/24 Fri 3/21/25
60 Award Contract (City Council) 0 days Tue 4/1/25 Tue 4/1/25 61 Implementation 196 days Mon 4/21/25 Mon 1/19/26
100 WW24‐0100 Andrew Road Sewer Repair (see WW20‐0100)
101 PR25‐0600 Main Street Park Improvements 171 days Mon 1/6/25 Mon 9/1/25 102 Design 171 days Mon 1/6/25 Mon 9/1/25
103 PR25‐0400 Veterans Park Playground Replacement 219 days Tue 8/6/24 Fri 6/6/25 104 Design 149 days Tue 8/6/24 Fri 2/28/25
105 Award Contract (City Council) 0 days Tue 3/18/25 Tue 3/18/25 106 Construction 40 days Mon 4/14/25 Fri 6/6/25
107 CF24‐0100
108 CF24‐0100 EV Charging Stations (City Hall) 40 days Mon 2/10/25 Fri 4/4/25 109 Award Contract (City Manager) 0 days Mon 2/10/25 Mon 2/10/25 110 Construction 20 days Mon 3/10/25 Fri 4/4/25
83 WA24‐0100 Rio Del Mar Water Main (see TR24‐0300)
84 WA23‐0200 WTP Filter Media 191 days Mon 4/7/25 Mon 12/29/25 85 Design 191 days Mon 4/7/25 Mon 12/29/25
86 WA23‐0100 WTP Shop 171 days Mon 4/7/25 Mon 12/1/25
87 Design 171 days Mon 4/7/25 Mon 12/1/25
88 PR23‐0100 Melvin Park Improvements 171 days Mon 4/7/25 Mon 12/1/25 89 Design 171 days Mon 4/7/25 Mon 12/1/25
2/4
3/3
3/18
2/10

B M E B M E B M E
January February March
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Project: CIP 24-25 Schedule
Date: Tue 1/28/25
114
115
Future Agenda Items
February 5, 2025 – OSATS Meeting. 6:30 p.m.

Meeting Cancelled
February 13, 2025 – Finance Subcommittee Meeting. 9:30 a.m.

Mid-Year Budget Update
February 13, 2025 – Parks and Community Services Meeting. 6:30 p.m.

Meeting Cancelled
February 18, 2025 – Regular City Council Meeting. 6:30 p.m.

Meet the Council and State of the City Open House
Mid-Year Budget Update
Human Resources Annual Report
February 27, 2025 - Planning Commission Meeting. 6:30 p.m.

General Plan and Housing Element General Report
February 28, 2025 - Council Strategic Planning Session
March 4, 2025 - Regular City Council Meeting. 6:30 p.m.

Proclamation – Acknowledging Ramadan
Proclamation – American Red Cross Month
Proclamation – American Women’s History Month
Skatepark Municipal Code Update
Annual Communications Report
Annual Police Report
Parks and Recreation Refund Policy
March 5, 2025 – OSATS Commission Meeting. 6:30 p.m.

Marin Clean Energy (MCE) Presentation
Newell Management Plan
Newel Open Space Preserve Biological Survey Scope of Work March 13, 2025 – Parks and Community Services Meeting. 6:30 p.m.

Recap of 24/25 Work Plan
Facility Naming
March 18, 2025 – Regular City Council Meeting. 6:30 p.m.

Proclamation – Acknowledging Holi
Sites Reservoir Update
General Plan and Housing Element Annual Report
March 21, 2025 – Council Strategic Planning Session
116