American Canyon City Council
March 4, 2025

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
March 4, 2025
6:30 PM
Tonight's mee&ng is a limited public forum. American Canyon promotes respec/ul and responsible behavior among its mee&ng par&cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina&on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na&onal origin, physical or mental disability or sexual orienta&on/gender iden&fica&on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 862 3299 1024; Passcode: 12345. Phone in to Zoom: 408-638- 0968
Oral comments, during the mee&ng: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri:en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee"ng and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alterna"ve format or auxiliary aid, at least three calendar days before the meeting.

Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro CITY COUNCIL MEETING AGENDA MARCH 4, 2025
1 4:00 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION

CLOSED SESSION ITEMS

1. Conference with Legal Counsel – An&cipated Li&ga&on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.

2. Conference with Legal Counsel - Exis&ng Li&ga&on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al . (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

3. Ma:ers Rela&ng to Public Employment - Public Employee Performance Evalua&on Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Attorney

4. Ma:ers Rela&ng to Public Employment - Public Employee Performance Evalua&on Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Manager 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION
CITY COUNCIL MEETING AGENDA MARCH 4, 2025
2 REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS

5. Proclamation - March 2025 as Women's History Month

6. Proclamation - March 2025 as Red Cross Month

7. Proclamation - Acknowledging the Muslim Holiday of Ramadan

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

8. Minutes of February 4, 2025
Recommendation: Approve the minutes of the Regular City Council mee"ng held on February 4, 2025.

9. Report Upon Return from Closed Session for February 4, 2025 Recommendation: Approve the Report Upon Return from Closed Session for the Regular City Council Meeting held on February 4, 2025.

10. Minutes of February 18, 2025
Recommendation: Approve the minutes of the Rescheduled City Council Mee"ng held on February 18, 2025.

11. Report Upon Return from Closed Session for February 18, 2025 Recommendation: Approve the Report Upon Return from Closed Session for the Regular City Council Meeting held on February 18, 2025.

12. Minutes of February 25, 2025
Recommendation: Approve the minutes for the Special City Council Closed Session mee"ng held on February 25, 2025.

13. No&ce of Comple&on for the Green Island Road Rule 20A/B U&lity Undergrounding Project (TR16-0703)
Recommendation: Adopt a Resolu"on accep"ng the contracted work as complete, and authorizing the Public Works Director to file a No"ce of Comple"on in conjunc"on with the Green Island Road Rule 20A/B Utility Undergrounding Project (TR16-0703) CITY COUNCIL MEETING AGENDA MARCH 4, 2025
3 14. Notice of Completion for Skatepark Relocation (PR22-0100) Recommendation: Adopt a Resolu"on accep"ng the Skatepark Reloca"on Project (PR22- 0100) as complete and authorizing the Public Works Director to file a Notice of Completion.

15. Coastland, Amendment #1 to Task Order #2 for Inspection Services Recommendation: Adopt a Resolu"on approving Amendment #1 to Agreement #2024-A101 with Coastland Civil Engineering for Construc"on Inspec"on Services in the Amount of $210,000 for a total contract amount not to exceed $460,000.

16. Watson Ranch Lot 10 Public Improvements Acceptance
Recommendation: Adopt a Resolu"on accep"ng the public streets and appurtenant u"li"es improvements associated with the Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements Project.

17. Chavan and Associates, LLP Audit Services Contract
Recommendation: Adopt a Resolu"on authorizing the City Manager to execute a contract with Chavan and Associates, LLP to provide professional audi"ng and repor"ng services for three years beginning with the FY2024-25 Audit in the amount not to exceed $159,500.

18. Quarterly Investment Report for City and Fire District for Fiscal Year 2024-25 Quarter 2 Recommendation: Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended December 31, 2024.

PUBLIC HEARINGS

19. Giovannoni Logistics Center Tentative Parcel Map and Design Permit Extension Recommendation: Adopt a Resolu"on for a twelve-month extension to the Giovannoni Logis"cs Center Tenta"ve Parcel Map and Design Permit from March 21, 2025, to March 21, 2026, APNs 057-130-034 and 057-130-036 (File No. PL24-0031)

20. American Canyon Municipal Code Chapter 12.04.051 Skatepark Use Recommendation: Waive first reading, read by "tle only, and introduce an Ordinance of the City of American Canyon to repeal and replace Chapter 12.04.051 "Skatepark Use" to the American Canyon Municipal Code.

BUSINESS

21. Wetlands Edge Enhancement Project (PR19-0100)
Recommendation: Adopt a Resolu"on 1) amending the FY2024-25 Capital Budget and increasing the Project Budget from $450,000 to $950,000; 2) awarding a construc"on contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunc"on with the Wetlands Edge Enhancement Project (PR19-0100).

22. Community Service Awards Selection Policy
CITY COUNCIL MEETING AGENDA MARCH 4, 2025
4 Recommendation: Adopt a Resolu"on of the City Council of the City of American Canyon to repeal and replace Resolu"on 2020-26 with the updated Community Service Awards Selection Policy.

23. Parks and Recreation Refund Policy
Recommendation: Adopt a Resolu"on of the City Council of the City of American Canyon to repeal and replace Resolu"on 2009-113 and Resolu"on 2008-153 with the updated Parks and Recreation Refund Policy.

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

24. Council Committee Report - Councilmember David Oro

25. Council Committee Report - Vice Mayor Mark Joseph

26. Council Committee Report - Mayor Pierre Washington

FUTURE AGENDA ITEMS

27. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA MARCH 4, 2025
5 CITY OF AMERICAN CANYON

PROCLAMATION
WOMEN’S HISTORY MONTH
MARCH 2025
WHEREAS, since 1987, the United States has formally recognized March as Women’s History Month, setting aside March to inspire those globally to learn about Women’s History; and WHEREAS, Women’s History Month celebrates the collective power of women and girls, pays tribute to their achievements, and recognizes the remaining challenges to further efforts for women’s rights and gender equality, encouraging and mobilizing all people to contribute to positive change; and WHEREAS, the City of American Canyon honors the accomplishments and visionary women and girls who have helped build our country, including those whose contributions have not been adequately recognized and celebrated; and
WHEREAS, the City of American Canyon pays tribute to the trailblazers from the recent and distant past for daring to envision a future for which no past precedent existed, and for building a Nation of endless possibilities for all its women and girls; and
WHEREAS, currently, women are serving locally in leadership positions, inspiring the continued work in advancing the rights, opportunities, and full participation of women and girls of all backgrounds; and WHEREAS, Women in American Canyon have continued to transform and enhance our community in a wide range of fields, including through elected and appointed public office, city and county government, local businesses, agricultural, military services, education, medicine, the arts, community service, philanthropy, and nonprofit organizations; and
WHEREAS, American Canyon residents are encouraged to celebrate Women’s History Month and to educate and pass on learned wisdom regarding the extraordinary contributions women have made within our community and county, and recognize that continued progress is still needed to reach equality; and NOW, THEREFORE, BE IT RESOLVED, that I, Pierre Washington, Mayor of American Canyon, on behalf of the American Canyon City Council, do hereby proclaim March 8, 2025, as National Women’s Day and proclaim the month of March 2025 as Women’s History Month, and urge all citizens to join in this observance by celebrating and honoring the achievements, contributions, and legacy of women throughout history.

Dated: March 4, 2025 ________________________________
Pierre Washington, Mayor
6 CITY OF AMERICAN CANYON

PROCLAMATION
Red Cross Month 2025
WHEREAS, this March, we celebrate American Red Cross Month by recognizing the compassionate acts of people in American Canyon and by renewing our commitment to lend a helping hand to our neighbors in need, and
WHEREAS, since Clara Barton founded the American Red Cross almost 150 years ago, generation after generation has stepped up to deliver relief and care across our country and around the world, and
WHEREAS, the volunteers, blood and platelet donors, and financial supporters who now give back through the Sonoma/Napa Disaster Response Area of the American Red Cross remain unwavering in their commitment to prevent and alleviate human suffering in the face of today’s emergencies, and
WHEREAS, these voluntary and generous contributions shine a beacon of hope in people’s darkest hours — whether it’s delivering shelter, food and comfort during disasters; providing critical blood donations for hospital patients; supporting service members, veterans and their families; saving lives with first aid, CPR, AED and other skills; or delivering international aid and reconnecting loved ones separated by global crises, and WHEREAS, this work to uplift our community is truly made possible by those who selflessly answer the call to help, whenever and wherever it’s needed, and NOW, THEREFORE, I, Mayor Pierre Washington, on behalf of the American Canyon City Council, do hereby proclaim March 2025 as Red Cross Month. I encourage all citizens of American Canyon to reach out and support its humanitarian mission.

Dated: March 4, 2025
__________________________
Pierre Washington, Mayor
7 CITY OF AMERICAN CANYON

PROCLAMATION
Acknowledging the Muslim Holiday of Ramadan
WHEREAS, Islam is one of the world’s major religions and part of our shared human heritage; and WHEREAS, California’s Muslim community is one of the most diverse in the nation with ethnic and cultural backgrounds that span the globe; and
WHEREAS, Muslims have a long history in the United States, spanning back to the slave trade, in which 10 to 15 percent of the enslaved African woman and men were said to be Muslim; and WHEREAS, Muslims have long served in the nation’s armed forces and fought in all major United States wars, from the American Revolutionary War to modern conflicts today, with some Muslim Americans making the ultimate sacrifice in combat; and
WHEREAS, Muslims have contributed to social movements throughout the history of the United States to work toward justice and fair inclusion for all; and
WHEREAS, from the early days of the pioneersto our present-day leaders, Muslim Americans have played a significant role in the history of this state’s economic, cultural, spiritual, and political development; and WHEREAS, there are approximately one million Muslim Americans across this state, contributing to its economy, social fabric, and multicultural and pluralistic traditions; and WHEREAS, the Muslim residents of thisstate, with their hard work and contributionsto medicine,science, information technology, education, police, military, and many other fields, have benefited from and enriched the state’s open, tolerant, and economically vibrant environment; and WHEREAS, Ramadan is a holy month of fasting; a time to reflect spiritually, build communally, and aid those in need and marks an annualspiritual renewal for each individual, a reason to celebrate and express gratitude in this month; and
WHEREAS, the observance of the Muslim holy month of Ramadan commenced at dusk on March 1, 2025, and continues for one lunar month, from sunrise to sunset each day; NOW THEREFORE BE IT RESOLVED, that in observance of, and out of respect for the commencement of Ramadan, the American Canyon City Council acknowledges the onset of Ramadan and expresses its deepest respect to Muslims across California and throughout the world on this significant occasion.

Dated: March 4, 2025
_____________________________
Pierre Washington, Mayor
8 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
February 4, 2025
5:00 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 5:00 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:00 P.M. CLOSED SESSION ITEMS

1. Matters Relating to Public Employment Public Employee Performance Evaluation Pursuant to Government Code Section 54957. Positions: William Ross, City Attorney

2. 1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No.

C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No.

CV0003752).
9 2. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(e)(3): Claim(s) re Estate of Leon Dale Schmidt

3. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:37 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

4. Proclamation: Black History Month
Mayor Washington announced the Black History Month proclamation. It was received by Orlando Harris with Ken Leary and Shirley Leary.

5. Proclamation - Kenneth Leary
Mayor Washington announced the proclamation honoring former Council Member Ken Leary, who accepted it.

6. American Canyon State Route 29 Corridor Improvement Project Council received a presentation on the American Canyon State Route 29 Corridor Improvement Project from NVTA Executive Director Kate Miller and Program Manager Grant Baily, along with consultants Parag Mehta and Sean Houck of Kimley-Horn.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington opened public comments. Written comments: none. Oral comments: Arvind Nischal was called to speak The public comment period was closed.

AGENDA CHANGES
There were no changes to the agenda.
10 CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Vice Mayor Mark Joseph, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

7. Minutes of January 21, 2025
Action: Approved the minutes of the Regular City Council meeting of January 21, 2025.

8. Minutes of January 24, 2025 - Special City Council Meeting Action: Approved the minutes of the Special City Council meeting of January 24, 2025.

9. Minutes of January 29, 2025 - Special City Council Meeting Action: Approved the minutes of the Special City Council meeting of January 29, 2025.

10. Report Upon Return from Closed Session
Action: Approved the Report Upon Return from Closed Session for the Special City Council Meeting of January 24, 2025.

11. Local Appointments List of Boards, Commissions and Committees 2025 Vacancies Action: Adopted Minute Order 2025-05 approving the Local Appointments List of Boards, Commissions and Committees 2025 Vacancies.

12. Watson Ranch at the Square Memorandum of Understanding/Letter - Temporary Uses Action: Adopted Minute Order 2025-06 approving a "City Letter of Understanding & Agreement" (Agreement 2025-14) to allow temporary amphitheater uses in the Napa Valley Ruins and Gardens.

PUBLIC HEARINGS

13. Establish Electric Vehicle Charging Fees
Council received an Electric Vehicle Charging Fees staff report from Interim Assistant City Manager Juan Gomez. Mayor Washington opened the public hearing and called for public comments. Written comments: none. Oral comments: Ken Leary was called to speak; Joan Bennett was called to speak; Karen Fritz was called to speak; Nance Matson was called to speak; Vincent Lin was called to speak; Fran Lemos was called to speak. Public comments and the public hearing were closed.

Action: Motion to adopt Resolution 2025-06 amending the Master Fee Schedule to include new user fees for Electric Vehicle Charging Stations with an annual review of the 11 fees made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

14. Public Hearing Regarding Proposed Solid Waste Overage Fee and Amendment to the Recology American Canyon Franchise Agreement
Council received a Proposed Solid Waste Overage Fee and Amendment to the Recology American Canyon Franchise Agreement staff report from Assistant Public Works Director Norman Woods.

Mayor Washington opened the public hearing and called for public comments. Written comments: none. Oral comments: Fran Lemos was called to speak. Public comments and the public hearing were closed.

Action: Motion to adopt Resolution 2025-07 authorizing the City Manager to execute an amendment (Agreement 2025-19) to the City's Solid Waste Franchise Agreement with Recology American Canyon to address Residential and Commercial Overage rates and language modification for overages made by Councilmember Brando Cruz, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

15. Giovannoni Tentative Parcel Map and Design Permit Extension Council received a Giovannoni Tentative Parcel Map and Design Permit Extension staff report from Senior Planner William He. Mayor Washington opened the public hearing and called for public comments. Written comments: none. Oral comments: Ernie Knodal was called to speak.

Public comments and the public hearing were closed.

Action: Motion to continue approving a twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit from March 21, 2025, to March 21, 2026, APNs 057-130-034 and 057-130-036 (File No. PL24-0031) to the Regular City Council meeting of March 4, 2025. made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington 12 Nays: None
Abstain: None

Absent: None
Excused: None

BUSINESS

16. Wetlands Edge Enhancement Project (PR19-0100)
Council received a Wetlands Edge Enhancement Project (PR19-0100) staff report from Senior Civil Engineer Ron Ranada. Mayor Washington opened public comments. Written comments: none.

Oral comments: Scott Thomason was called to speak; Janelle Sellick was called to speak; Karen Fritz was called to speak; Mary Tabbert was called to speak. The public comment period was closed.

This item was continued to the Regular City Council meeting of March 4, 2025.

17. Community Service Awards Selection Policy
Council received a Community Service Awards Selection Policy staff report from City Manager Jason Holley. Mayor Washington opened public comments. Written comments: Pastor Morris Curry. Oral comments: Joan Bennett was called to speak; Mary Tabbert was called to speak; Janelle Sellick was called to speak; Beth Marcus was called to speak; Nance Matson was called to speak; Pablo Holmes was called to speak. The public comment period was closed.

This item was continued to the Regular City Council meeting of March 4, 2025.

MANAGEMENT AND STAFF ORAL REPORTS

18. Q3 FY24/25 Capital Project Schedule Update
Council received a Q3 FY24/25 Capital Project Schedule Update oral update from Senior Civil Engineer Ron Ranada and provided feedback.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

FUTURE AGENDA ITEMS

19. Future Agenda Items of Note
The meeting was adjourned at 9:55 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
13 FEBRUARY 4, 2025 CITY COUNCIL MEETING
View
presentations,
agenda
packets and
meeting
details:

City Council
Community Update
Proclamations
Black History Month: Proclamation
received Orlando Harris, Kenneth Leary and
Shirley Leary.

Kenneth Leary Proclamation:

Proclamation received by Kenneth and
Shirley Leary.

City Action
Meet the Council and State
of the City Open House
Mid-Year Budget Update
Human Resources Annual
Report
and more!
Next time...

Join our February 18
meeting to learn
more about:

Adopted a resolution approving contract changes
for the Wetlands Edge Enhancement project.

Adopted a resolution updating the community
service awards selection policy.

Received an update on the FY 2024-2025 Capital
Project schedule.

Presentations
Received a presentation
on the American Canyon
State Route 29 Corridor
Improvement Project.
14 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
February 6, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of February 4, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of February 4, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 5:00 p.m. and, after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 5:00 p.m.

There were three (3) matters were agendized for Closed Session consideration:

1. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54957.

Positions: William Ross, City Attorney

2. 1. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
15 The Honorable Pierre Washington, Mayor
and Members of the City Council
February 6, 2025

c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

2. Conference with Legal Counsel – Existing Litigation Authorized pursuant to Government Code Section 54956.9(e)(3): a. Claim(s) regarding the Estate of Leon Dale Schmidt

3. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2).

One (1) Matter.

With respect to Closed Session Agenda Item No. 1, there was no reportable action under the provisions of Government Code Section 54957. City Manager Holley was not present during the Council consideration of the matter which concluded at 5:48 p.m.

Beginning at 5:49 p.m. the Council considered the balance of the Closed Session Agenda with City Manager Holley being present.

With respect to Closed Session Agenda Item Nos. 2.1.a., b., c., and d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1) with the exception of of Item No. 2.1.a., where there was unanimous Council direction (5-0) to not oppose a continuance of the current trial date beyond ninety (90) days.

With respect to Closed Session Agenda Item No. 2.2.a., there was unanimous Council direction (5-0) to deny the claim associated with the Estate of Leon Dale Schmidt.

With respect to Closed Session Item No. 3., there was no reportable action consistent with the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

The Closed Session conclusion of the Closed Session at 6:32 p.m.

After convening in Open Session, City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
16 The Honorable Pierre Washington, Mayor
and Members of the City Council
February 6, 2025

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Interim Assistant City Manager
Taresa Geilfuss, City Clerk
17 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
February 18, 2025

CALL TO ORDER
The meeting was called to order at 4:30 p.m.

ROLL CALL – CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None
PUBLIC COMMENT – CLOSED SESSION
Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.
4:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No.

C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No.

CV0003752).

2. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Two (2) Matters.

3. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b).Position: City Attorney

4. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b).Position: City Manager 18 5:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The meeting was called to order at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PROCLAMATIONS AND PRESENTATIONS

5. State of the City and City Council Open House: 5:30 p.m. - 7:30 p.m. (In Person Only) Council recessed to the in-person open house at 5:35 p.m.

Council reconvened at 7:30 p.m.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA
Mayor Washington opened public comments. Written comments: none. Oral comments: Fran Lemos was called to speak. The public comment period was closed.

AGENDA CHANGES
There were no changes to the agenda.

CONSENT CALENDAR
There were no Consent Calendar items.

PUBLIC HEARINGS
There were no Public Hearing items.
19 BUSINESS

6. Fiscal Year 2024-25 Mid-Year Budget Amendments
Council received a Fiscal Year 2024-25 Mid-Year Budget Amendments staff report and presentation from Interim Assistant City Manager Juan Gomez. Mayor Washington opened public comments. Written comments: none. Oral comments: Beth Marcus was called to speak; Joey Palma was called to speak; Hugh Marquez was called to speak; Fran Lemos was called to speak.

The public comment period was closed.

Action: Motion to adopt Resolution 2025-09 approving Mid-Year Budget Amendments to the Fiscal Year 2024-25 Budget made by Vice Mayor Mark Joseph, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

7. Human Resources Annual Presentation
Council received and filed a Human Resources Annual report and presentation from Human Resources Officer II Scott Corey. Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.

MANAGEMENT AND STAFF ORAL REPORTS
Council received oral updates from Parks & Recreation Director Alexandra Ikeda, Public Works Director Erica Ahman Smithies and Community Development Director Brent Cooper.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS

8. City Council Committee Report - Mayor Pierre Washington The mayor and council members provided oral reports and announced items of community interest.

ADJOURNMENT
The meeting was adjourned at 8:46 p.m.

CERTIFICATION
Respectfully Submitted,
____________________________________
Taresa Geilfuss, City Clerk
20 FEBRUARY 18, 2025 CITY COUNCIL MEETING
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Adopted a resolution approving mid-year Budget amendments to the FY 2024-25 Budget
Received and filed a report on City workforce trends and demographics from the Human Resources Division
The City of American Canyon hosted approximately 150
community members at the State of the City Meet the Council Open House. Residents connected directly with Council
Members and staff through fostering meaningful
conversations about City initiatives and community priorities. 21 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
February 21, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of February 18, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of February 18, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 4:30 p.m. and, after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 4:30 p.m.

There were four (4) matters were agendized for Closed Session consideration:

1. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
22 The Honorable Pierre Washington, Mayor
and Members of the City Council
February 21, 2025

c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

2. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2).

Two (2) Matters.

3. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Attorney

4. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Manager
With respect to Closed Session Agenda Item Nos. 1.a. through d., there was no reportable action under the common law attorney-client privileged and that provided by Government Code Section 54956.9(d)(1)
With respect to both matters considered under Closed Session Agenda Item No. 2., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

With respect to Closed Session Item Nos. 3. and 4., there was no reportable action consistent with the provisions of Government Code Section 54954.5(e) and Section 54957(b).

The Closed Session conclusion of the Closed Session at 5:11 p.m.

After convening in Open Session, City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session review.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
23 The Honorable Pierre Washington, Mayor
and Members of the City Council
February 21, 2025

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Interim Assistant City Manager
Taresa Geilfuss, City Clerk
24 CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL CLOSED SESSION MEETING

ACTION MINUTES
February 25, 2025
PUBLIC ADDRESS – CLOSED SESSION

CALL TO ORDER
The meeting was called to order at 5:00 p.m.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENT - CLOSED SESSION
Mayor Washington opened the public comment period. Written: none. Oral: none. The public comment period was closed.

CLOSED SESSION ITEMS

1. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Attorney

2. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b). Position: City Manager

ADJOURNMENT
The meeting was adjourned at 8:00 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
25 CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 13.

TITLE
Notice of Completion for the Green Island Road Rule 20A/B Utility Undergrounding Project (TR16-0703)

RECOMMENDATION
Adopt a Resolu5on accep5ng the contracted work as complete, and authorizing the Public Works Director to file a No5ce of Comple5on in conjunc5on with the Green Island Road Rule 20A/B U5lity Undergrounding Project (TR16-0703)

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
Overall design of the Green Island Road Reconstruc5on and Widening Project (TR16-0700) has been completed and is currently adver5sing for construc5on bid proposals. As part of the road project, the sec5on of Green Island Road from Commerce Boulevard to Paoli Loop will be widened to improve exis5ng, and provide new transporta5on facili5es, including three traffic lanes (two travel lanes and one center turn lane), and a dedicated Class I trail.

In order to accommodate the above road improvements, conflicts with exis5ng u5lity poles and their overhead wireline facili5es needed to be removed and relocated first. The reloca5on process was undertaken via Rule 20 of the California Public U5li5es Commission, and consequently the formation of the Green Island Road Underground Utility District (UUD) No. 1.

As part of this process, staff worked with the various u5lity companies (Pacific Gas and Electric, AT&T, Comcast, and CableCom), and completed the design of an underground joint trench project into which the overhead facili5es would be relocated. Staff subsequently completed the bid package and adver5sed a solicita5on for bids for the Green Island Road Rule 20A/B U5lity Undergrounding Project (TR16-0703; "Project").

On November 15, 2022, the City Council authorized the award of the construc5on contract to St.

Francis Electric, LLC ("SFE") in the amount of $1,766,867, and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Construc5on Budget of $2,570,000 (2022-R101). SFE has completed the contract work, including 26 Contract Change Order (CCO) Nos. 1 through 20, to the sa5sfac5on of the Public Works Director, at a final contract cost of $2,075,815.00. Staff recommends Council accept the work as complete, approve a Notice of Completion, and authorize the release of Retention payment to SFE.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The total construc5on contract amount including CCO Nos. 1-20 is $2,075,815.00. The change orders, amoun5ng to an approximate increase of 17%, were mainly due to unforeseen exis5ng field conditions including conflicts with existing utilities, and added design scope by utility partners.

Below is a summary of the overall expenditures related to the undergrounding effort, as compared to the amounts authorized by the aforementioned Resolution:

Expense Items Authorized/Estimated Amount
at Award
Final Amount
Construction - Joint Trench $1,766,867 $2,075,815
Construction Management and
Inspection
$250,000 $348,600
Material Testing Services $90,000 $$28,874.50
Service Conversions $30,000 $39,646.39
Contingency $430,000 (20%) -
Total Construction Budget $2,570,000 $2,492,935.89
Per the above, the Project was constructed within the Construc5on Budget, while u5lizing $356,068.89 (82%) of the allotted contingency.

Addi5onally, given the Rule 20A por5on of the work (which is completed at the expense of respec5ve u5lity companies) which the City undertook on behalf of the u5lity partners, the City is an5cipa5ng reimbursements totaling $213,426.75 from said partners. Fund 381 (Green Island Community Facili5es District (2018-1); previously Fund 281) was u5lized for the Construc5on Budget. Hence, the reimbursements will be routed to this fund.

ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (“CEQA”), an Ini5al Study/Mi5gated Nega5ve Declara5on (“IS/MND”), that includes a “Mi5ga5on Monitoring and Repor5ng Plan (“MMRP”), was prepared for the Project and circulated for 30 days star5ng on August 27, 2019. A No5ce of Intent ("NOI") to adopt a Mi5gated Nega5ve Declara5on (“MND”) was posted at the County Clerk in accordance with the CEQA requirements on August 27, 2019. 27 A public hearing for considera5on of the Project and its IS/MND was no5ced and held on October 1, 2019, before the City Council, which at that mee5ng determined 1) based upon the record that the Project will not have a significant effect upon the environment if the mi5ga5on measures listed in the MND and MMRP are implemented; 2) adopted the IS/MND for the Project; 3) adopted the MMRP for the Project, and 4) directed staff to file a No5ce of Determina5on for the Project consistent with the CEQA Guidelines.

The IS/MND evaluated the separate ac5ons the City would take to complete the Project including the utility undergrounding work.

ATTACHMENTS:

1. Resolution - NOC TR16-0703 GIR Rule 20

2. Notice of Completion TR16-0703 GIR Rule 20
28 RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE PUBLIC WORKS DIRECTOR

TO FILE A NOTICE OF COMPLETION, AND RELEASING RETENTION PAYMENT TO ST. FRANCIS ELECTRIC, LLC, IN CONJUNCTION WITH THE
GREEN ISLAND ROAD RULE 20 A/B UTILITY UNDERGROUNDING PROJECT (TR16-0703) WHEREAS, the Green Island Road Rule 20 A/B Utility Undergrounding Project (TR16-0703; “Project”) consists of the installation of new underground joint trench utility conduits and associated structures to facilitate the relocation of existing overhead facilities along Green Island Road, from Commerce Boulevard to State Route 29; and
WHEREAS, on November 15, 2022, the City Council authorized the award of a construction contract to St.

Francis Electric, LLC in the amount of $1,766,867, and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Construction Budget for the Project (2022-R101); and
WHEREAS, total project expenditures, including the construction contract, engineering and inspection services, material testing, and miscellaneous expenses, is estimated at $2,492,935.89; and WHEREAS, all contracted work, including Contract Change Order Nos. 1 through 20, has been completed at a total construction contract cost of $2,075,815; and WHEREAS, St. Francis Electric has completed all of the contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Green Island Road Rule 20 A/B Utility Undergrounding Project (TR16-0703) as complete, authorizes the Public Works Director to file a Notice of Completion, and approves the release of a Retention payment to St. Francis Electric.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
29 2
ATTEST: APPROVE AS TO FORM:

____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 30 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was: the GREEN ISLAND ROAD RULE 20 A/B UTILITY UNDERGROUNDING PROJECT (TR16-0703), which consists of the installation of new underground joint trench utility conduits and associated structures along Green Island Road, from Commerce Boulevard to State Route 29, in American Canyon.

4. That on the 4th day of March, 2025 a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

St. Francis Electric, LLC
975 Carden Street
San Leandro, CA 94577

6. That the name and address of the transferor is:

St. Francis Electric, LLC
975 Carden Street
San Leandro, CA 94577

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California:

Green Island Road, from Commerce Boulevard to State Route 29.

By: CITY OF AMERICAN CANYON
_________________________________
Erica Ahmann Smithies, P.E.

Public Works Director
31 CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 14.

TITLE
Notice of Completion for Skatepark Relocation (PR22-0100)

RECOMMENDATION
Adopt a Resolu-on accep-ng the Skatepark Reloca-on Project (PR22-0100) as complete and authorizing the Public Works Director to file a Notice of Completion.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
On September 6, 2022, the Council approved the Skatepark Reloca-on Project (PR22-0100), established a Project Budget in the amount of $380,000 and authorized the City Manager to award a construc-on contract. The original intent of the Project was to relocate the metal skatepark equipment from behind the American Canyon Middle School to Veterans Park and add a unique shape and a few new concrete elements.

On February 7, 2023, City Council approved a budget increase from $380,000 to $708,000, awarded a construc-on contract to the American Ramp Company (ARC) in the amount of $630,000, and authorized change orders not to exceed the project budget. The revised project budget provided for significant enhancements that included concrete features such as a mini-bowl, a larger concrete big bowl, "ollie" obstacles, stages and rails, ledges, banks, stairs, boxes, long quarters, step-ups, straight rail, pyramid corner, curb, and gap.

There were three change orders on this project totaling $28,551. 41. The change order details are as follows:

Change Order Description Amount
1 Performance, Labor and
Materials, and Warranty Bonds
$8,450.00
2 Additional aggregate base
materials, equipment, and labor
$20,101.41
32 The original bid did not include the cost of bonds and it did not include addi-onal excava-on and aggregate base materials needed at the site to meet compac-on as recommended by the geotechnical company. The cost for this work was within the allowed project budget.

ARC has completed the contract work, including Contract Change Orders No. 1-2, to the sa-sfac-on of the Public Works Director, at a final contract cost of $658,551.41. Addi-onal costs for the ARC park memo, staff construc-on management, material tes-ng and hydroseed were $35,485.61 for a total project cost of $694,037.02. Staff recommends the Council accept the work as complete and approve a Notice of Completion.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea-on: "Expand opportuni-es for use of outdoor recrea-on and an ac-ve and healthy lifestyle."

FISCAL IMPACT
On February 7, 2023, City Council authorized a Project Budget for the Skatepark Reloca-on Project (PR22-0100) in the amount of $708,000. Project funding included $380,000 from Park Impact Fees and $328,000 from one-time American Rescue Plan Act Funds (Fund 240.) There were two Change Orders on this project totaling $28,551.41 for a total contract amount of $658,551.41 paid to the American Ramp Company. The total project expenditures, including the ARC park memo, staff construc-on management, material tes-ng and hydroseed have been completed at a total cost of $694,037.02.

ENVIRONMENTAL REVIEW
The Skatepark Reloca-on Project (PR22-0100) is categorically exempt from CEQA per Sec-on 15301c, Existing Facilities.

ATTACHMENTS:

1. Resolution - PR22-0100 Skatepark

2. NOC - PR22-0100 Skate Park
33 RESOLUTION NO. 2025-______

ACCEPTING THE PROJECT AS COMPLETE AND AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO FILE A NOTICE OF COMPLETION IN CONJUNCTION WITH THE SKATEPARK RELOCATION PROJECT (PR22-0100)
WHEREAS, on September 6, 2022, the Council approved the Skatepark Relocation Project (PR22-0100), established a Project Budget in the amount of $380,000 and authorized the City Manager to award a construction contract; and
WHEREAS, the original intent of the Project was to relocate the metal skatepark equipment from behind the American Canyon Middle School to Veterans Park and add a unique shape and a few new concrete elements; and
WHEREAS, on February 7, 2023, City Council approved an increased project budget of $708,000, awarded a construction contract to the American Ramp Company (ARC) in the amount of $630,000, and authorized change orders not to exceed the project budget in conjunction with the Skatepark Relocation Project (PR22-0100); and
WHEREAS, the revised project budget provided for significant enhancements that included concrete features such as a mini-bowl, a larger concrete big bowl, "ollie" obstacles, stages and rails, ledges, banks, stairs, boxes, long quarters, step-ups, straight rail, pyramid corner, curb, and gap; and WHEREAS, ARC has completed the contract work, including Contract Change Order (CCO) Nos. 1-2, to the satisfaction of the Public Works Director, at a final contract cost of $658,551.41; and WHEREAS, total project expenditures, including the construction contracts, material testing, engineering and inspection services, legal expenses, and miscellaneous expenses, is estimated at $694,037.02, and is within the Project Budget; and
WHEREAS, ARC has completed all contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Skatepark Relocation Project as complete and authorizes the Public Works Director to file a Notice of Completion.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
34 2
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 35 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was: the SKATE PARK RELOCATION PROJECT (PR22-0100) which consisted of the demolishing the old skatepark on Benton Way, and building a new skatepark that included excavation, fill materials, aggregate base materials, concrete and included concrete features such as a mini-bowl, a larger concrete big bowl, "ollie" obstacles, stages and rails, ledges, banks, stairs, boxes, long quarters, step-ups, straight rail, pyramid corner, curb, and gap at the Veteran’s Memorial Park in American Canyon.

4. That on the 7th day of May, 2024 a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

American Ramp Company
601 McKinley
Joplin, MO 64801

6. That the name and address of the transferor is:

American Ramp Company
601 McKinley
Joplin, MO 64801

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California.

Veterans Memorial Park, 2801 Broadway Street
By: CITY OF AMERICAN CANYON
_______________________________________ _________________ Erica Ahmann Smithies, P.E. Date
Public Works Director/City Engineer
36 CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 15.

TITLE
Coastland, Amendment #1 to Task Order #2 for Inspection Services

RECOMMENDATION
Adopt a Resolu,on approving Amendment #1 to Agreement #2024-A101 with Coastland Civil Engineering for Construc,on Inspec,on Services in the Amount of $210,000 for a total contract amount not to exceed $460,000.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director

BACKGROUND & ANALYSIS
Coastland Civil Engineering has been assis,ng the City with highly technical skilled construc,on inspec,on services for infrastructure since 2021. Con,nued growth in areas such as Watson Ranch, Oathill and Canyon Estates is an,cipated for the balance of the fiscal year and will require inspec,on services. Coastland ensures that new infrastructure like streets, water mains, pump sta,ons and sewer mains are properly built prior to acceptance. All inspec,ons done for Development are reimbursed to the City by the Developer.

Staff is pleased with the con,nued quality of Coastland's work and would like to increase the current contract (Agmt #2024-A101) by $210,000 to an amount not to exceed $460,000. Sufficient budget exists in Fiscal Year 2024/25 to accommodate this request.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The increase of $210,000 to bring the contract amount to a not to exceed amount of $460,000 is included in the FY24/25 budget in 105-60-660-42160.

ENVIRONMENTAL REVIEW
15378(b) - The ac,on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec,ons 21065 and 21080 37 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution
38 RESOLUTION NO. 2025-
A RESOLUTION APPROVING AMENDMENT #1 TO AGREEMENT #2024-A101 WITH COASTLAND CIVIL ENGINEERING FOR CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF $210,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $460,000.

WHEREAS, the City of American Canyon has specific and highly technical requirements regarding the development of infrastructure associate with private development and WHEREAS, Coastland has provided Inspection Services for Public Works since 2021 and; WHEREAS, the ongoing construction of Development and Capital improvement projects throught the City require inspection of infrastructure prior to acceptance by the City and WHEREAS, all expenses associated with Development are reimbursable and; WHEREAS, staff is pleased with the services provided by Coastland and; WHEREAS, there are sufficient funds budgeted in 100-60-660-42160 in FY2425 to pay for anticipated Inspection Services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorize the City Manager to execute Amendment #1 to Agreement #2024-A101 with Coastland Civil Engineering for Construction Inspection Services in the amount of $210,000 for a total contract amount not to exceed $460,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 39 CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 16.

TITLE
Watson Ranch Lot 10 Public Improvements Acceptance

RECOMMENDATION
Adopt a Resolu,on accep,ng the public streets and appurtenant u,li,es improvements associated with the Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements Project.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Edison Bisnar, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
On September 21, 2021, The City of American Canyon City Council approved the Lot 10 Ves,ng Tenta,ve Map, Resolu,on 2021-75, to create 219 single family home lots on a 21.17 acres property within the Watson Ranch Specific Plan. The property is located north of Vintage Ranch and accessible from Rolling Hills Drive and Rio Del Mar through Mallen Way at the terminus of Newell Drive.

On January 24, 2022, The City of American Canyon Public Works Department approved the Lot 10 Rough Grading Plans.

On June 1, 2022, The City of American Canyon Public Works Department approved the Lot 10 Improvement Plans.

On February 6, 2024, The City of American Canyon City Council passed Resolu,on 2024-10 par,ally accep,ng the public street improvements, including u,li,es associated with the Watson Ranch Lot 10 Phase 1 Public Improvements Project (Exhibit A).

On November 4, 2024, Record Drawings and Cer,fied Le@ers associated with the Watson Ranch Lot 10 Phase 2 Public Improvements Project have been submi@ed to Public Works for review. Staff have reviewed the documents, the physical public improvements and all remaining requirements of the development that the work is completed. Staff recommend that the Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements Project be accepted into the City’s system for opera,on and maintenance (Exhibit B).
40 The following are the completed public street improvements, including u,li,es associated with the Watson Ranch Lot 10 Phase 2 Public Improvements Project.

1. Cartier Street, from Sta 12+85 to Sta 18+50

2. Cartier Court

3. Datura Street, from Sta 11+82.55 to Sta 18+00

4. Ericson Street, from Sta 10+46.95 to Sta 16+75

5. Ericson Court

6. Goldback Street, from Sta 10+66.30 to Sta 18+25

7. Goldback Court

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
All costs associated with the opera,on and maintenance of the public facili,es will be the responsibility of the city.

ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act, the Final Environmental Impact Report for the Project was presented at a no,ced public hearing held on October 4, 2018. The Planning Commission adopted Resolu,on 2018-19 recommending that the City Council adopt the Mi,ga,on Monitoring and Reporting Program.

ATTACHMENTS:

1. Resolution - Public Improvements Acceptance

2. Exhibit A - Resolution 2024-10 - WR Lot 10 Phase 1

3. Exhibit B - WR Lot 10 Improvement Plans Record Set
41 RESOLUTION NO. 2025 - _____

RESOLUTION ACCEPTING THE PUBLIC STREETS AND APPURTENANT UTILITIES IMPROVEMENTS ASSOCIATED WITH THE WATSON RANCH LOT 10 PHASE 1 AND PHASE 2 PUBLIC IMPROVEMENTS PROJECT.

WHEREAS, on September 21, 2021, The City of American Canyon City Council approved the Lot 10 Vesting Tentative Map, Resolution 2021-75, to create 219 single family home lots on a 21.17 acres property within the Watson Ranch Specific Plan; and
WHEREAS, on January 24, 2022, The City of American Canyon Public Works Department approved the Lot 10 Rough Grading Plans; and
WHEREAS, on June 1, 2022, The City of American Canyon Public Works Department approved the Lot 10 Improvement Plans; and
WHEREAS, on February 6, 2024, The City of American Canyon City Council passed Resolution 2024-10 partially accepting the public improvements associated with the Watson Ranch Lot 10 Phase 1 Improvements project (Exhibit A); and
WHEREAS, on November 4, 2024, Record Drawings and Certified Letters associated with the Watson Ranch Lot 10 Phase 2 Public Improvements Project have been submitted to Public Works for review. Staff have reviewed the documents, the physical public improvements and all remaining requirements of the development that the work is completed. Staff recommend that the Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements Project be accepted into the City’s system for operation and maintenance (Exhibit B).

The following are the completed public street improvements, including utilities associated with the Watson Ranch Lot 10 Phase 2 Public Improvements Project.

1. Cartier Street, from Sta 12+85 to Sta 18+50

2. Cartier Court

3. Datura Street, from Sta 11+82.55 to Sta 18+00

4. Ericson Street, from Sta 10+46.95 to Sta 16+75

5. Ericson Court

6. Goldback Street, from Sta 10+66.30 to Sta 18+25

7. Goldback Court
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby accepts all the public streets and appurtenant utilities improvements associated with the Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements, into the City’s system for operation and maintenance. 42 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Attachments:

Resolution
Exhibit A: Resolution 2024-10
Exhibit B: Watson Ranch Lot 10 Phase 1 and Phase 2 Public Improvements Project Record Drawings
43 RESOLUTION NO. 2024- 10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON FOR PARTIAL ACCEPTANCE OF THE PUBLIC IMPROVEMENTS ASSOCIATED WITH THE WATSON RANCH LOT 10 PHASE 1

IMPROVEMENTS PROJECT
WHEREAS, on September 21, 2021, The City of American Canyon City Council approved the Lot 10 Vesting Tentative Map, Resolution 2021- 75, to create 219 single family home lots on a 21. 17 acres property within the Watson Ranch Specific Plan; and
WHEREAS, on January 24, 2022, The City of American Canyon Public Works Department approved the Lot 10 Rough Grading Plans; and
WHEREAS, on June 1, 2022, The City of American Canyon Public Works Department approved the Lot 10 Improvement Plans; and
WHEREAS, on January 4, 2024, the Record Drawings and Certified Letters associated with the Watson Ranch Lot 10 Phase 1 Improvements has been submitted to Public Works ( Exhibit A) and was found to be in substantial conformance with the approved Improvement Plans; and WHEREAS, the following are the completed public street improvements, including utilities associated with the Watson Ranch Lot 10 Phase 1 Project.

1. Cartier Street, from Sta 10+ 50 to Sta 12+ 50

2. Pewter Street

3. Pewter Court

4. Balsa Court

5. Brisa Court

6. Junegrass Street

7. Junegrass Court

8. Capri Court

9. Datura Street, from Sta 10+ 00 to Sta 11+ 82. 55

10. Ericson Street, from Sta 10+ 00 to Sta 10+ 46. 95

11. Goldback Street, from Sta 10+ 00 to Sta 10+ 45. 59 & 10+ 66. 30 NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby partially accepts all the public improvements into the City' ssystem for operation and maintenance, with the exception of the punch list repair items ( Exhibit B) on sidewalk ( does not affect pedestrian use), and minor pavement repair ( does not affect vehicular use) which will be deferred for City acceptance at a future date, after completion of required repairs.
44 PASSED, APPROVED and ADOPTED at a
regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of February 2024, by the following vote:

AYES: Council Members Aboudamous, Joseph, Washington, Vice Mayor Oro, and Mayor Garcia NOES: None
ABSTAIN: None
ABSENT: None
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

Taresa Geilfuss, CMC, C y Clerk William D. Ross, City Attorney Attachments:

Resolution
Exhibit A: Watson Ranch Lot 10 Phase 1 Improvements Record Drawings.

Exhibit B: Outstanding Punch List Items
45 JOB NUMBER

SHEET NUMBER
OF
1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP02.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 47 ABBREVIATIONS

EXISTING PROPOSED DESCRIPTION
ENGINEER'S NOTES, LEGEND, & ABBREVIATIONS IMPROVEMENT PLANS 2 ENGINEER'S GENERAL NOTES 2
CITY RECYCLED WATER NOTES LEGEND ‐ ‐ ‐ ‐ “ ” “ ” “ ” “ ” “ ” “ ” “ ” City of American Canyon
Public Works
Job Site Copy
06/01/2022 Sep. 13, 2024
46 DETAILS
IMPROVEMENT PLANS 4 4JOB NUMBER SHEET NUMBER OF 1217-062

CITY OF AMERICAN CANYON CALIFORNIA
LOT 10 AT WATSON RANCH
DRAWN BY:

DATE:

JH
PROJ. ENGR:

PROJ. MGR:

WPC
MAY 3, 2022
AVG G:\1217-062\ACAD\IP\IP04.DWG

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47 SANITARY SEWER DROP BOWL DETAIL EVA SWING GATE DETAIL SANITARY SEWER CLEANOUT RISER DETAIL EVA SWING GATE DETAIL City of American Canyon Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
47 BIORETENTION AREA

RIO DEL MAR

CARTIER STREET

ERICSON STREET

GOLDBACK STREET

JUNEGRASS STREET PEWTER STREET

PEWTER COURTBALSA COURT BRISA COURT DATURA STREET CAPRI COURT

CAPRI COURT DATURA STREET

JUNEGRASS COURT

GOLDBACK COURT

ERICSON COURT

RIO DEL MAR

CARTIER COURT
DMA 1
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5 6
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9 10
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13 14
15 16
17 18
38 37
36 35
34 33
32 31
30 29
28 27
26 25
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22 21
20 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64
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ROLLING HILLS DRIVE

LOOP ROAD LOOP ROAD
G:\1217-062\ACAD\IP\IP06.DWG

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1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP06.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 47 EXISTING PROPOSED DESCRIPTION
LEGEND
DMA #
LOT 10 STORMWATER TREATMENT SUMMARY
DMA ID

DRAINAGE AREA
(SF±)

SURFACE
TYPE
RUNOFF
FACTOR
SIZING
FACTOR

TREATMENT AREA
REQUIRED (SF±)

BASIN D AREA
PROVIDED (SF±) STORMWATER CONTROL PLAN IMPROVEMENT PLANS 6 6

GRAPHIC SCALE
80' 0' 40' 80' 160'
Sep. 13, 2024
48 APPLICABLE (BUT NOT LIMITED TO) CURRENT

CASQA STORMWATER BMPCONSTRUCTION

HANDBOOK
WDID #: 2 28C393190
RISK LEVEL 2 SITES -
BEST MANAGEMENT PRACTICE NOTES:

EROSION AND SEDIMENT CONTROL/SWPPP PLAN NOTES: EROSION CONTROL NOTES IMPROVEMENT PLANS 8 JOB NUMBER

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City of American Canyon
Public Works
Job Site Copy
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49 EROSION CONTROL DETAILS IMPROVEMENT PLANS 9

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1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP09.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 9 47 City of American Canyon
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GRAPHIC SCALE
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CONSTRUCTION NOTES IMPROVEMENT PLANS DATURA STREET (STA 10+00 - STA 14+00) 15 SCALE:

DATURA STREET (STA 10+00 - STA 14+00)
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15 JUNEGRASS STREET
SEE SHEET 27

JUNEGRASS
COURT
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GOLDACK
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GRAPHIC SCALE
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CONSTRUCTION NOTES IMPROVEMENT PLANS DATURA STREET (STA 14+00 - STA 18+00) 16 SCALE:

DATURA STREET (STA 14+00 - STA 18+00)
1" = 20'
16 KEY MAP
16 ERICSON COURT
SEE SHEET 22

CARTIER COURT
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CARTIER STREET
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ERICSON STREET
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1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP17.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 47 MATCHLINE (STA 13+00) SEE SHEET 18

GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES IMPROVEMENT PLANS PEWTER STREET (STA 10+00 - STA 13+00) 17 SCALE:

PEWTER STREET (STA 10+00 - STA 13+00)
1" = 20'
17 KEY MAP
17 CARTIER STREET
SEE SHEET 12

CARTIER STREET
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ERICSON STREET
SEE SHEET 20 MATCHLINE (STA 13+00) SEE SHEET 18
City of American Canyon
Public Works
Job Site Copy
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1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP18.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 47 MATCHLINE (STA 15+50) SEE SHEET 19

GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES IMPROVEMENT PLANS PEWTER STREET (STA 13+00 - STA 15+50) 18 SCALE:

PEWTER STREET (STA 13+00 - STA 15+50)
1" = 20'
18 KEY MAP
18 MATCHLINE (STA 13+00) SEE SHEET 17

GOLDBACK STREET
SEE SHEET 23 MATCHLINE (STA 15+50) SEE SHEET 19 MATCHLINE (STA 13+00) SEE SHEET 17 City of American Canyon
Public Works
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GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES IMPROVEMENT PLANS PEWTER COURT (STA 15+50 - STA 18+50) 19 SCALE:

PEWTER COURT (STA 15+50 - STA 18+50)
1" = 20'
19 KEY MAP
19 JUNEGRASS STREET
SEE SHEET 26 MATCHLINE (STA 15+50) SEE SHEET 18
City of American Canyon
Public Works
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1217-062 CITY OF AMERICAN CANYON CALIFORNIA LOT 10 AT WATSON RANCH DRAWN BY: DATE: JH PROJ. ENGR: PROJ. MGR: WPC MAY 3, 2022 AVG G:\1217-062\ACAD\IP\IP20.DWG CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 47 MATCHLINE (STA 13+50) SEE SHEET 21

GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES IMPROVEMENT PLANS ERICSON STREET (STA 10+00 - STA 13+50) 20 SCALE:

ERICSON STREET (STA 10+00 - STA 13+50)
1" = 20'

PEWTER STREET
SEE SHEET 17
20 KEY MAP
20 PEWTER STREET
SEE SHEET 17 MATCHLINE (STA 13+50) SEE SHEET 21
City of American Canyon
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GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES IMPROVEMENT PLANS ERICSON STREET (STA 13+50 - STA 16+75) 21 SCALE:

ERICSON STREET (STA 13+50 - STA 16+75)
1" = 20'
21 KEY MAP
21 MATCHLINE (STA 13+50) SEE SHEET 20 MATCHLINE (STA 16+75) SEE SHEET 22 MATCHLINE (STA 13+50) SEE SHEET 20 City of American Canyon
Public Works
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GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES GOLDBACK STREET (STA 10+00 - STA 14+50) IMPROVEMENT PLANS 23 SCALE:

GOLDBACK STREET (STA 10+00 - STA 14+50)
1" = 20'
23 KEY MAP
23 PEWTER
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SEE SHEET
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GRAPHIC SCALE
20' 0' 10' 20' 40'
CONSTRUCTION NOTES GOLDBACK STREET (STA 14+50 - STA 18+25) IMPROVEMENT PLANS 24 SCALE:

GOLDBACK STREET (STA 14+50 - STA 18+25)
1" = 20'
24 KEY MAP
24 MATCHLINE (STA 14+50) SEE SHEET 23 MATCHLINE (STA 18+25) SEE SHEET 25 MATCHLINE (STA 14+50) SEE SHEET 23 DATURA
STREET

SEE SHEET
15 DATURA
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SEE SHEET
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Public Works
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GRAPHIC SCALE
20' 0' 10' 20' 40'

CONSTRUCTION NOTES
JUNEGRASS STREET (STA 10+00 - STA 14+00) IMPROVEMENT PLANS 26 SCALE:

JUNEGRASS STREET (STA 10+00 - STA 14+00)
1" = 20'
26 KEY MAP
26 PEWTER COURT
SEE SHEET 19

PEWTER STREET
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BALSA COURT
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Public Works
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Public Works
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06/01/2022 Sep. 13, 2024
67 CITY DETAILS (NOT LIMITED TO)
IMPROVEMENT PLANS 41 41JOB NUMBER SHEET NUMBER OF 1217-062

CITY OF AMERICAN CANYON CALIFORNIA
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SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47 City of American Canyon
Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
68 CITY DETAILS (NOT LIMITED TO)
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CITY OF AMERICAN CANYON CALIFORNIA
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SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47 City of American Canyon
Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
69 CITY DETAILS (NOT LIMITED TO)
IMPROVEMENT PLANS 43 43JOB NUMBER SHEET NUMBER OF 1217-062

CITY OF AMERICAN CANYON CALIFORNIA
LOT 10 AT WATSON RANCH
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SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47
City of American Canyon
Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
70 CITY DETAILS (NOT LIMITED TO)
IMPROVEMENT PLANS 44 44JOB NUMBER SHEET NUMBER OF 1217-062

CITY OF AMERICAN CANYON CALIFORNIA
LOT 10 AT WATSON RANCH
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JH
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WPC
MAY 3, 2022
AVG G:\1217-062\ACAD\IP\IP44.DWG

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47
City of American Canyon
Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
71 CITY DETAILS (NOT LIMITED TO)
IMPROVEMENT PLANS 45 45JOB NUMBER SHEET NUMBER OF 1217-062

CITY OF AMERICAN CANYON CALIFORNIA
LOT 10 AT WATSON RANCH
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DATE:

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PROJ. MGR:

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MAY 3, 2022
AVG G:\1217-062\ACAD\IP\IP45.DWG

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456 47 City of American Canyon
Public Works
Job Site Copy
06/01/2022
Sep. 13, 2024
72 CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 17.

TITLE
Chavan and Associates, LLP Audit Services Contract

RECOMMENDATION
Adopt a Resolu(on authorizing the City Manager to execute a contract with Chavan and Associates, LLP to provide professional audi(ng and repor(ng services for three years beginning with the FY2024-25 Audit in the amount not to exceed $159,500.

CONTACT
Juan Gomez, Interim Assistant City Manager
Jemelyn Cruz, Finance Manager

BACKGROUND & ANALYSIS
Richardson and Company, LLP has served as the City's auditor for thirteen years and has performed audi(ng services in a professional manner. It is standard prac(ce to request proposals for audit services at least every five years, however due to staff turnover and the pandemic, the City deemed it beneficial to con(nue the services of Richardson and Company, LLP and rota(ng engagement partners during that (me. A rota(on of audit firms will provide a fresh perspec(ve and help maintain the auditor's independence from the City. This is essen(al to the nature of their work.

Therefore, staff is recommending a change in auditors. The industry prac(ce is for mul(-year contracts which allow for greater con(nuity and help minimize the poten(al for disrup(on in connec(on with the independent audit. These agreements can also help to reduce audit costs by allowing auditors to recover "start-up" costs over several years, rather than over a single year.

On December 31, 2024, a Request for Proposal (RFP) for audi(ng and repor(ng services was prepared and posted on the City's procurement site through OpenGov. Proposals were returned by the deadline of January 31, 2025, by four firms as listed below:

1. Chavan and Associates, LLP, Morgan Hill, CA

2. Harshwal & Company, LLP, San Diego, CA

3. Richardson & Company, LLP, Sacramento, CA

4. Dimov Associates LLC, Miami, FL
The proposals were evaluated first for mandatory elements including a license to prac(ce in 73 California and Independence of the City of American Canyon. The Finance Director and Finance Manager then evaluated the proposals on various technical qualifica(ons including each firms' experience with local government audits, the quality of their personnel, audit approach, and cost.

Evalua(ons were completed using a point system. A maximum of 70 points were awarded for technical qualifica(ons and the raters' scores were averaged and ranked. A maximum of 30 points was awarded for cost. The lowest bid over the three-year contract period was awarded the maximum points. Points were prorated to the other firms based on their bids.

Staff found that three firms proposing were well qualified to perform services for the City. Technical qualifica(on scored ranged from 64.5 to 66.5. Chavan and Associates' ra(ng was 66.5 and had the lowest price earning the maximum price points to earn the number one ranking and staff recommendation.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The cost of the audit and repor(ng services proposed by Chavan and Associates, LLP for three years beginning with the FY2024-25 audit work, is $159,500. The year one cost of $51,000 will be included in the City Manager's recommended budget for FY2025-26. For comparison purposes, the total budgeted amount for the FY2023-24 audit by Richardson & Company LLP was $60,900. This cost covers basic audit services for the City and prepara(on of the City and District State Controller's Report of Financial transac(ons. Finally, it includes a provision for federally mandated single audit if the City exceeds the threshold. Should the City agree to the two-year op(on at the end of contract, staff will return to Council for approval.

ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:

1. Resolution Chavan and Associates, LLP

2. Technical proposal of Chavan and Associates

3. Cost proposal of Chavan and Associates
74 RESOLUTION NO. 2025-______

A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT

WITH CHAVAN AND ASSOCIATES, LLP FOR PROFESSIONAL AUDITING AND

REPORTING SERVICES FOR THREE YEARS COMMENCING WITH FISCAL YEAR 2024-25 AUDIT NOT TO EXCEED $159,500
WHEREAS, City requires the services of a qualified Certified Public Accountant to perform auditing and certain other services annually; and
WHEREAS, Richardson & Company, LLP, has rendered professional auditing services to the City for the past thirteen years; and
WHEREAS, it is standard business practices to rotate auditors periodically to gain a fresh perspective; and
WHEREAS, staff prepared and posted a Request for Proposal for Professional Auditing Services on the City’s procurement site; and
WHEREAS, the four proposals returned by the deadline were evaluated based on many factors including each firms’ experience with local government audits, the quality of their personnel, audit approach and price; and
WHEREAS, Chavan and Associates received the number one rating after a thorough review; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon authorizes the City Manager to sign an agreement with Chavan and Associates for professional auditing and reporting services for three years for an amount not to exceed $159,500.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Pierre Washington, Mayor
ATTEST:
75 2
_____________________________ _______________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 76 PROPOSAL FOR CONDUCTING

THE ANNUAL INDEPENDENT AUDIT
OF THE

CITY OF AMERICAN CANYON
Submitted January 24, 2025
Chavan & Associates, LLP
Certified Public Accountants
16450 Monterey Road, Suite 5
Morgan Hill, CA 95037
Phone: (650) 346-1329
Fax: (408) 872-4159
E-mail: [email protected]
Contact: Sheldon Chavan, Partner
77 Title Page
Transmittal Letter................................................................................................................................................ i - ii A. Firm Qualifications & Experience ................................................................................................................ 1 Independence........................................................................................................................................ 1 License to Practice in California............................................................................................................. 1 Contractor Identification and Introduction ........................................................................................... 1 Firm Size, Staff Size, Location and Staffing ............................................................................................ 2 Range of Services................................................................................................................................... 3 Contract Terminations and Affirmation Concerning Substandard Audit Work ..................................... 3 Equal Opportunity Employer................................................................................................................. 3 Subcontractor........................................................................................................................................ 3 Business Licenses................................................................................................................................... 3 Quality Control Review.......................................................................................................................... 3 B. Specific Audit Approach .............................................................................................................................. 4 Phase I - Planning and Risk Assessment ................................................................................................ 4 Phase II - Substantive Audit Procedures and Compliance ..................................................................... 5 Phase III - Financial Statement Preparation and Review....................................................................... 5 Compliance and Program Specific Auditing........................................................................................... 6 Recommendations for Improved Operations........................................................................................ 6 Irregularities and Illegal Acts................................................................................................................. 6 Control Risk Assessment ....................................................................................................................... 6 Analytical Procedures............................................................................................................................ 6 Identification of Potential Audit Problems............................................................................................ 7 Resources Available for Standards Interpretations............................................................................... 7 References............................................................................................................................................. 7 Summary of Staff Hours by Phase ......................................................................................................... 7 Summary Timeline................................................................................................................................. 8 City Client List........................................................................................................................................ 8 C. Scope of Services......................................................................................................................................... 9 D. Partner, Supervisory and Staff Resumes..................................................................................................... 11 Sheldon Chavan, CPA, Managing Partner.............................................................................................. 11 Jeff Ira, CPA, Independent Reviewer..................................................................................................... 14 Paul Pham, CPA, Associate Partner ....................................................................................................... 16 Angela Lee, CPA, Audit Manager........................................................................................................... 17 Andrew Quintero, Senior Auditor ......................................................................................................... 18 Matthew Ojeda, Senior Auditor ............................................................................................................ 19 Professional Education and Training ..................................................................................................... 20 ATTACHMENTS:

Peer Review Report
78 Page | i 16450 Monterey Road, Ste. 5, Morgan Hill, CA 95037 Tel: 408-217-8749 • E-Fax: 408-872-4159
[email protected] • www.cnallp.com
January 24, 2025
City of American Canyon
4381 Broadway St Ste 201
American Canyon, CA 94503
We are pleased to have this opportunity to submit our proposal to provide auditing services for the City of American Canyon (the “City”). Our understanding of the work outlined in the request for proposal is that we will audit the financial statements of the City for the fiscal years ending June 30, 2025, 2026 and 2027, with two option years.

Our audits will be performed in accordance with auditing standards generally accepted in the United States of America, the standards set forth for financial audits in the United States General Accounting Office’s (GAO) Government Auditing Standards, the provisions of the Federal Single Audit Act of 1984 and the Single Audit Act Amendments of 1996; the U. S. Office of Management and Budget’s (OMB) guidance for federal awards and agreements as provided in the Code of Federal Regulation (CFR) 2 Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and relevant Governmental Accounting Standards Board (GASB) Statements. We will also apply the necessary procedures to prepare the reports as requested in the RFP and noted in our cost proposal.

As a result of our audit, we will express an opinion on the fair presentation of the basic financial statements, as listed in the RFP, in accordance with GAAP. We will also issue a report on internal controls over financial reporting and on compliance with applicable laws and regulations in accordance with Government Auditing Standards.

Throughout the contract period, we will provide consultation on accounting and compliance issues and attend meetings to discuss the audit and management comments. It is our commitment to the City that we will complete the work within the agreed time frame and that we have the resources, time and personnel to dedicate to this engagement for the entirety of the contact. We are confident Chavan & Associates LLP ("C&A") is the best-qualified firm to serve as your independent auditors. A brief list of reasons includes:
 We specialize in the audits of local governments and not for profit entities.  Our partners/reviewers have 82 years of combined experience auditing local governments.  Our firm and key professionals are properly licensed to practice in the state of California.  Our service will be dependable, reliable and timely.
 We will be sensitive to your workload. We understand you and your staff must keep up with your current work as well as deal with the audit.
 Our staff and partners are available twelve months of the year to serve our audit clients.

You are important to our firm and we promise a high level of involvement and enthusiasm at all levels.
79 Page | ii 16450 Monterey Road, Ste. 5, Morgan Hill, CA 95037 Tel: 408-217-8749 • E-Fax: 408-872-4159
[email protected] • www.cnallp.com
 The engagement partner will attend all conferences and meetings and will supervise the audit directly during each year and phase of the engagement.  We offer flexible staffing and scheduling. We can send a full team onsite, work 100% remotely, or send a small team on site.
 To improve the efficiency of the audit process, we use online software, Engagement Organizer (EO), to provide a list of information and monitor the workflow during the audit.

The link to EO is provided early during the planning process and includes items for both interim and year-end work, such that we can edit the list as needed moving forward. All documents can be uploaded here and notes, status updates and comments are done through EO. We also have a secure portal as an additional way to share information.

We have a full-time IT manager on staff that is available to assist throughout the audit. All of our partners and staff are familiar with software utilization and data extraction. We also focus on the management of user ID’s, passwords, and password authentication tools. Finally, when performing test of controls, we look for controls that will prevent email scams, such as requests to change remittance advice for a vendor’s invoice.

While most of our clients prefer digitally published reports in pdf format, we have invested in HP color printers, binding machines and binding supplies, to provide professional bound reports to clients whom still appreciate a printed report. Our team has been printing, binding and publishing ACFR’s and similar reports for over forty years; beginning with Jeff Ira back in the 1980’s.

Staffing for the audit will include one Engagement Partner, one Associate Partner, one Audit Manager, one Supervisor, three Professional Staff and one Administrative Staff. The Engagement Partner, one Senior and one Staff will be assigned to visit your offices, as feasible.

Sheldon Chavan and Paul Pham are the partners authorized to sign and obligate the firm contractually and represent the firm. He is empowered to submit the bid and authorized to sign a contract. This proposal is a firm and irrevocable offer for 120 days. We look forward to being of service to you.

Very truly yours,
Sheldon Chavan, C.P.A., Partner
Chavan & Associates, LLP
80 Section A
Firm Qualifications & Experience
81 Section A - Firm Qualifications & Experience
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 1
Independence
C&A is independent of the City and all of its component units as defined by generally accepted auditing standards and the U.S. General Accountability Office’s Government Auditing Standards. In all matters relating to the audit work, the audit organization and individual auditors, whether government or public, should be free from personal and external impairments to independence, should be fiscally independent, and should maintain an independent attitude and appearance.

C&A did not have any professional relationships involving the City of American Canyon, or any of its agencies and component units, for the past five (5) years that would cause a conflict of interest relative to the scope of services identified in the request for proposal.

License to Practice in the State of California
C&A and all key professionals are properly licensed to practice as certified public accountants in the State of California and do not have any record of substandard work or unsatisfactory performance pending with the State Board of Accountancy. C&A is registered with the California State Board of Accountancy and our stat number is PAR 7294.

Contractor Identification and Introduction
Company Name: Chavan & Associates, LLP (C&A)
Address: 16450 Monterey Road, Ste. 5, Morgan Hill, CA 95037 Office: 408-217-8749
Fax: 408-872-4159
E-mail: [email protected]
CA File Number: 202009218003
FEIN: 27-0630496
Authorized to Sign: Sheldon Chavan, Partner; Paul Pham, Partner Our partners and reviewers have performed audits under Governmental Auditing Standards, the Single Audit Act and the State Controller’s Office Minimum Audit Requirements for a combined 82 years; Sheldon for 25 years, Jeff Ira for 41 years, and Paul Pham for 16 years. In August of 2009, we established C&A as a limited liability partnership. C&A is a local audit firm in San Jose, CA specializing in local government auditing and consulting. We have audited and prepared Annual Comprehensive Financial Reports (ACFRs) and basic financial statements as required by the Government Finance Officers Association (GFOA) and the Governmental Accounting Standards Board (GASB) for cities, fire districts, water districts, sanitation districts, JPAs and other types of special districts. Our partners have been reviewers of ACFRs for the GFOA and CSMFO.

Most recently, C&A prepared ACFRs for the City of El Cerrito, City of Oroville, City of Suisun, Town of Los Gatos, and City of Carmel-by-the Sea for the year ending June 30, 2024. Our goal at C&A is to provide premium audit services at a reasonable fee. We believe that continuous partner involvement helps us achieve our goal, which is why our partners are constantly involved in every audit. Ultimately, minimizing on-the-job training allows us to focus exclusively on servicing our clients.

Single Audit
Experience
82 Section A - Firm Qualifications & Experience
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 2
After starting the firm with only 9 clients in 2009, we currently have approximately 200 government, nonprofit and grant engagements covering about 109 clients, 43 of which were required to have a single audit under uniform guidance in the last audit season. Our firm’s experience includes numerous audits under state and federal compliance audit guides, including the Minimum Audit Requirements and Reporting Guidelines for Cities as required by the State Controller’s Office. What makes us unique from other audit firms is that we eliminate “on-the-job” training through intensive in-house training, audit planning, and by having partners in the field throughout the entire engagement (not just “spotchecking”). The daily interaction with our Engagement Partner has been invaluable to our clients as it provides the opportunity for immediate feedback and the chance to ask questions related to accounting, account coding, grant requirements, ACFR requirements, budgeting, and much more. Auditing is the main focus of our practice and we are available to start as early as February 1st, however our calendar is flexible.

C&A is also a member of the AICPA’s Government Audit Quality Center which promotes the importance of quality governmental audits and the value of such audits to purchasers of governmental audit services. GAQC is a voluntary membership center for CPA firms and state audit organizations that perform governmental audits.

Firm Size, Staff Size, Location and Staffing
We also have fourteen professional, full-time staff in addition to our partners and two administrative staff that will be available to assist as needed throughout the engagement. Our engagement partners are directly involved with the audits. Our central office is located in Morgan Hill, CA. Staffing for the City’s audit will include the following professionals (audit experience):

Sheldon Chavan, CPA, Managing Partner (25 years)
Jeff Ira, Independent Reviewer (41 Years)
Paul Pham, CPA, Associate Partner (16 years)
Angela Lee, CPA, Audit Manager (10 years)
Andrew Quintero, Senior Auditor (5 years)
Matthew Ojeda, Senior Auditor (7 years)
One of the professional staff could change from year to year. The City will be notified of any staff changes prior to fieldwork. The Engagement Partner, manager, and supervisor will be the same during each year of the engagement.
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Range of Services
The following summarizes the range of services we provide:

Contract Terminations and Affirmation Concerning Substandard Audit Work C&A and all assigned personnel do not have any record of substandard work, contract failures, outstanding claims, litigation, investigations, or other unsatisfactory performance issues against us or pending with the State Board of Accountancy or any other entity. In addition, we have not had any federal or state desk review or field reviews of our audits. C&A has no record of lost clients or contract failures.

Equal Opportunity Employer
C&A is an equal opportunity employer and is in compliance with the Civil Rights Act of 1964, the State Fair Employment Practice Act, and all applicable federal and state laws and regulations relating to equality.

Subcontractor
C&A will not be engaged with any subcontractors during this engagement.

Business Licenses
C&A will obtain and maintain a valid business license throughout the duration of the contract, as applicable.

Quality Control Review
We are enrolled in the AICPA quality control peer review program. Our peer review was performed in compliance with AICPA and GAO requirements and included a selection of government audit engagements. Our audits complied with auditing standards generally accepted in the United States of America and Generally Accepted Governmental Auditing Standards.

There were no desk reviews or disciplinary action in the last 3 years.

Number Management,
of Percent by Accounting & Nonprofit
Entity Type Clients Entity Auditing Other Tax
Local Education Agencies 33 30% 100% 0% 0%
Charter Schools 13 12% 100% 0% 100%
Non-profit Organizations 22 20% 91% 0% 68%
Cities and Towns 13 12% 85% 0% 0%
Special Districts 19 17% 84% 16% 0%
Privately Held 9 8% 67% 22% 0%
GAAS GAGAS Single Bond EAAP
Audit Audit Audit Audit Audit
Percent by Service Type 93% 75% 39% 19% 41%
84 Section B
Specific Audit Approach
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The C&A audit approach begins with an entrance conference between Sheldon Chavan and management to gather information for risk assessment and audit planning. Upon the conclusion of the entrance conference, Sheldon will plan and schedule C&A’s three phase audit approach and prepare a list of items to be provided for Phase I of the audit. Significant aspects of each phase are outlined below as augmented based on our review of the City’s financial reports, RFP, Budget documents, and Council and Finance Commission agendas and minutes:

Phase I - Planning and Risk Assessment
This phase is designed to evaluate your operating and accounting procedures and will provide the basis for a significant portion of our letter to management. The results of our work during this phase will determine our audit approach for significant accounts and compliance. We plan to begin this phase by meeting with management and the Finance Commission to plan the audit and discuss any significant issues with the proposed audit plan and timeline.

At least six weeks prior to the beginning of this phase, we intend to provide the City with a link to Engagement Organize (“EO”)r detailing the information and timing that will be needed in order to facilitate the completion of the audit in a timely manner. Having all items in EO uploaded prior to the beginning of the audit field work will allow us to complete the audit within the allotted time frame or earlier. We will also begin the testing of federal compliance for major programs during this phase, if applicable. The EO will include Phase I, II, and III items once uploaded and will updated during the year.

The City will be able to leave notes on each item, upload attachments and message our team through EO.

We plan the audit and obtain our understanding of the internal control structure, control environment, and accounting system through:
 Inquiries of appropriate management and staff personnel.  Inspection of the City’s documents, records, budget and related materials, organizational charts, manuals and programs.  Observation of the City’s activities and operations to corroborate the results of inquiries.  Testing of the controls to determine they are operating as planned.  Performance of preliminary analytical review on interim financials. The analytical review entails comparing similar information for the same time frame from the prior year and also comparing current year-to-date information to the budget to determine areas that may need additional attention during Phase II.
 Review and evaluation of the City’s financial and other management information system controls and procedures. Our staff has gained invaluable experience with systems such as HTE, Multiple Operation Management (MOM), Springbrook, Pentamation, QuickBooks, Digital Schools, SunGuard, Escape, FUND$, CECC, SACS, Financial 2000, SASi and many others. It is our goal to maximize the usage of your computer system during the audit.

This phase constitutes approximately 40% of all non-clerical hours of the engagement and may be combined with Phase II if desired. At the completion of Phase I, an exit conference will be held to discuss findings and recommendations and prepare for Phase II.

Three Phase Audit
Approach
Internal Controls
Documentation
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Phase II - Substantive Audit Procedures and Compliance
This phase is designed to complete our substantive and compliance audit procedures on the accounts of the City. The approach for Phase II will be based on the results of Phase I. Audit programs will be tailored for your City’s needs. This work will begin after the closing of your books.

Sample size and selection is based on our assessment of risk and planned or actual deviations. A typical sample size will be 25 to 60 items and be randomly selected. Our sampling methods vary depending on the type of tests we perform. Sample selection for compliance work will be based on the respective compliance and audit guides, KC, our experience and judgment, and other various sources. We use Knowledge Coach (KC) audit programs by Commerce Clearing House (CCH) to assist in our risk determination and sampling selection. We also use ProSystems fx Engagement paperless audit, Microsoft Excel, and Microsoft Word on laptops to perform the audit. Generally, we prefer information provided in electronic format, however we use production scanners in the office and portable scanners in the field for information that is unavailable in electronic format.

Analytical procedures during Phase II involve comparing current data to prior year and budget data, calculating dollar and percentage variances and investigating differences. We also analyze trends and relationships of the various financial statement components and ratios.

Laws and regulations subject to audit will be determined based on inquiry and familiarity we gain with the City and with state and federal compliance requirements. We also attend seminars and webinars related to state and federal regulations to keep abreast of new requirements.

Phase II will take approximately 40% of the engagement hours. At this time, an exit conference will be held to discuss findings and recommendations, the status of new accounting principles and reporting requirements, and prepare for Phase III.

Phase III - Financial Statement Preparation and Review
This phase consists of preparing or assisting with the preparation of your financial statements, as required in the RFP, in conformity with accounting principles generally accepted in the United States of America. We will also prepare all other financial and compliance reports required of us as listed on the RFP. The required reports and management letter will be submitted to management as noted in the timeline in the RFP, unless otherwise agreed. We will also ensure that new GASB pronouncements identified in phase I and II have been appropriately accounted for and disclosed in the financial statements and that the impact of these statements is sufficiently presented in our audit reports. The most efficient way to ensure we meet the reporting deadlines is to have the audited trial balance and final adjustment completed by the last day of field work. This, in combination of the automation provided by Prosystems Engagement will reduce the lag time from the completion of field work and report issuance.

Our reporting process is automated through our audit software. Once we obtain the City’s trial balance in electronic format, we can import that into our system, which will automatically code and update all financial statements and most note disclosures in the financial statements and notes. We can also auto Sampling
Methods
Analytical
Procedures & Laws
and Regulations
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link tables, charts and other documents the City would like to generate. All of this information can be shared through our online secure lockbox/fileshare website at www.cnallp.com and through our online engagement portal which is linked to our list of items. All agreed upon adjustments will be linked in our audit software. This greatly reduces the report preparation time and involvement of City staff and creates more opportunity for review of information systems, internal controls and management recommendations. At the end of this phase we will provide a summary of audit adjustments and uncorrected misstatements (passed adjustments).

We anticipate that Phase III will comprise approximately 20% of the engagement hours, including the majority of the clerical hours. The timing of each phase of the audit is estimated based on the assumption that the City will meet their close schedule and responsibilities as noted in the request for proposal.

Please note that we generally hold entrance conferences at the beginning of Phase I and II and exit conferences at the end of Phase I, II and III. However, we are available to meet with the City at any time.

Compliance and Program Specific Auditing
Included in all phases are specific procedures required to complete individual compliance items.

Analytic and sampling procedures generally follow those described in the preceding phase, but are modified, when needed, to meet specific guidelines of the programs audited.

Recommendations for Improved Operations
We feel we have accumulated valuable knowledge in accounting and auditing which has allowed us to offer a wide range of specific recommendations to increase the efficiency and effectiveness of our audit clients. With our background, we can provide services that may be very beneficial to you presently and in the future. As our client, you can look to us for informed support year-round in all areas of interest or concern. In the course of our engagement with the City, we will provide prompt, knowledgeable answers to your questions regarding all aspects of accounting, finance, management, and operations. It is our policy to discuss discrepancies and recommendations with City staff directly involved and then with management, as necessary. If an item warrants inclusion in the report as a finding, we will obtain management’s responses to each finding. All responses will be reviewed with management and relevant committees before they are presented to the City Council.

Irregularities and Illegal Acts
We will make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which we become aware to the Audit Committee (or similar) and Attorney.

Control Risk Assessment
As part of our audit approach, we use KC forms, narratives, questionnaires and summary schedules to gain an understanding of the control environment and assess its overall effectiveness. This helps us identify the types of potential misstatements and factors that affect the risk of material misstatement and their impact on the audit plan.

Analytical Procedures
Analytical procedures are used at three points of time during our audit; planning, substantive testing, and final review of the completed financial statements. Analytical procedures are used to obtain 88 Section B - Specific Audit Approach
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knowledge of conditions and events, to indicate the presence of possible misstatements, to provide substantive evidence of balances and to assess the financial condition of the City.

As we obtain knowledge about the City, we will be able to direct our attention to areas requiring greater audit emphasis as well as provide substantive evidence in support of recorded account balances.

Identification of Potential Audit Problems
Each year we approach the audit objectively and use a risk-based approach to anticipate any potential audit problems. If anything were to come to our attention during the course of the audit, it would be reported to the proper management level depending on the nature of the problem and as noted in the RFP.

Resources Available for Standards Interpretations
In addition to the items published by GFOA, AICPA, FASB, and GASB, we use RIA checkpoint and Thompsons as our main online reference material. As our client, the City will have access to all our resources.

Client References and Similar Engagements
Summary of Staff Hours by Phase
Entity Name City of El Cerrito City of Oroville Town of Los Gatos Contact Person Crystal Reams Ruth Wright Gitta ungvari
Title Finance Director Director of Finance Finance Director Address 10890 San Pablo Avenue, El Cerrito, CA 94530 1735 Montgomery St, Oroville, CA 110 E. Main St, Los Gatos, CA 95030 Phone 510-215-4312 530-538-2413 408-354-685
E-mail [email protected] [email protected] [email protected] Last Audit Period 6/30/2023 6/30/2023 6/30/2023
Hours 480 272 440
Fiscal Years Audited 2 6 2
Partner Sheldon Chavan Sheldon Chavan Sheldon Chavan
GFOA Award Yes Yes Yes
Scope of Work ACFR ACFR ACFR
GAGAS Audit GAGAS Audit Management Letter
Single Audit/OMB Single Audit/OMB GANN Limit AUP
GANN Limit AUP GANN Limit AUP TDA Audit
SAS 114 Report SAS 114 Report Single Audit
Management Letter Management Letter GANN Limit AUP
Successor Agency Successor Agency TDA Audit
SCO AFTR SCO AFTR Successor Agency Audit
Year Round Consultation Year Round Consultation Year Round Consultation Total
Level of Staff I II III Hours
Engagement Partner 8 8 24 40
Associate Partner/Reviewer 2 2 4 8
Manager 10 10 4 24
Supervisor 48 48 24 120
Professional Staff 108 108 24 240
Administrative Staff 2 2 4 8
Totals for Audit Services 178 178 84 440
Phases
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Summary Timeline
City Client List
This is a partial listing from our total list of clients which includes 110 local governments and nonprofits.

Segment FY2025 Phase
Entrance Conference May 15, 2025 I
Audit Planning C&A's Office May 16, 2025 I
List of Items Required by Client May 20, 2025 I
Interim Testing June 16, 2025 I
Interim Exit Conference and Completion June 20, 2025 I
Preparation and Mailing of Confirmation Letters August 1, 2025 II Year-end Field Work Planning Meeting August 1, 2025 II
Progress Conference August 26, 2025 II
Update List of Items Required by Client - Final August 26, 2025 II Year-end Field Work and Compliance Testing September 22, 2025 II Exit Conference September 26, 2025 II
Final List of Recommendations September 26, 2025 II/III Audit Adjustments November 1, 2025 II/III
Draft Reports, Financials, Management Letters November 1, 2025 III Final Reports, Financials, Management Letters November 15, 2025 III Council, Commission & Public Presentations As Needed III Cities/Towns ACFR GAS GAGAS Single Audit EAAP Other Bond (P39) City of Albany    
City of Carmel-by-the-Sea    
City of Cotati    
City of Del Rey Oaks   
City of El Cerrito     
City of Gridley     
City of Marina     
City of Oroville     
City of Pacific Grove     
City of Point Arena  
City of Rocklin     
City of Saratoga    
Town of Los Gatos    
Town of Yountville    
90 Section C
Scope of Services
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Audit Scope
We understand, accept, and have included in our work plan the following scope of services:

A. Independent Auditor’s Reports for the City on the fair presentation of the financial statements in conformity with generally accepted accounting principles based upon audits of the Basic Financial Statements of the City. The other supplementary information listed in the Table of Contents in the City's ACFR, including combining schedules and additional budgetary comparison schedules, are not a required part of the basic financial statements, however, C&A is to provide a report on the combining and individual fund financial statements and supporting schedules. The information presented shall be based on the auditing procedures applied during the audits of these basic financial statements.

B. C&A will issue a separate management letter (SAS 114) that include disclosures of material and non-material weaknesses in internal controls, disclosures of violations of finance-related legal and contractual provisions, and auditors’ recommendations for financial and program management improvements. City staff comments addressing any issues disclosed, such as a material weakness, will be incorporated in the report.

C. C&A will issue a separate management letter (SAS 115) that includes an overview on the scope of the audit and the firms’ responsibility under U.S. GAAS; any misstatements, audit adjustments or significant audit findings; and any difficulties encountered during the audit including disagreements with management.

D. C&A will perform and prepare a report for the GANN Appropriations Limit Agreed Upon Procedures.

E. C&A will prepare a separate Single Audit Report of Federal Financial Assistance (if required), including internal controls over financial reporting and compliance performed in accordance with the U.S. Office of Management and Budget (OMB) Circulate A-133, Audits of States, Local Governments, and Non-Profit Organizations. The report will include the appropriate Schedule of Expenditures of Federal Awards, footnotes, findings and questioned costs, including reportable conditions and material weaknesses, and follow up on prior audit findings where required.

F. Our audits are to be performed in accordance with all applicable and generally accepted auditing standards including, but not limited to: the standards set forth for financial audits by the Governmental Accounting Standards Board (GASB), in the General Accounting Office’s (GAO) Government Auditing Standards, and in the U.S. Office of Management and Budget (OMB) Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations.

G. C&A will provide assistance to the City in order to meet the requirements for the Government Finance Officers Association (GFOA) “Certificate of Achievement for Excellence in Financial Reporting.” Our assistance will include all items noted in section III.A. of the RFP.

H. All working papers and reports must be retained, at C&A’s expense, for a minimum of five (5) years following completion of the audit, unless the firm is notified in writing by the City of the 92 Section C - Scope of Services
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need to extend the retention period. C&A will be required to make working papers available, upon request, to the following parties or their designees:

1. Parties designated by the federal or state governments or by the City as part of an audit quality review process.

2. Auditors of entities of which the City of Capitola is a sub-recipient of grant funds.

3. State of California, Office of the State Controller.

I. In addition, C&A shall respond to the inquiries of successor auditors and allow successor auditors to review working papers relating to matters of accounting significance.

J. C&A will prepare the City’s Annual Financial Transactions Report required by the State Controller’s Office and file the reports electronically with the State Controller’s Office before the due date each fiscal year.

Note: The scope of services in the RFP supersedes the above scope which generally aligns with the RFP but may not be listed in the same specific order.
93 Section D
Partner, Supervisory and Staff Resumes
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We are aware of the need for continuity of personnel on the engagement and promise that the Engagement Partner will be directly involved in the audit during each year of the contract. We believe that extensive partner involvement provides continuity that could not be achieved in any other way. All staff committed in this proposal will be available for the entire June 30, 2025 audit and are available 12 months a year for questions, comments and implementation support. We understand that the Engagement Partners, managers and other supervisory staff and specialists may be changed only with the express prior written permission of the City. Other audit personnel may be changed at our discretion as long as the replacements have substantially the same or better qualifications or experience. The City retains the right to approve or reject replacements.

Sheldon Chavan, CPA
Managing Partner (Member CalCPA, AICPA, GFOA, CSMFO, GAQC) Sheldon holds a B.S. in Accounting from San Jose State University. He began his career in public accounting in 1998 and has been auditing local governments and nonprofit organizations ever since. Sheldon is a CPA licensed in California and a member of AICPA, CalCPA, CSMFO, GAQC and GFOA. He has also been a member of the GFOA Special Review Committee, with responsibility for reviewing ACFR’s for award of the Certificate of Excellence in Financial Reporting. Sheldon has prepared/reviewed ACFR’s for the City of Berkeley, City of Sunnyvale, City of Pittsburg and many others
over his career. Most recently, Sheldon prepared
the ACFR of the City of Oroville, Town of Lost Gtos
and the City of Albany for the fiscal years ended
June 30, 2023 (partial listing).

Sheldon has managed governmental audits his entire career, which includes the technical review of all work papers, staffing, scheduling, reporting, state compliance, federal compliance, state controllers reports and much more. He is responsible for running the audit in the field and providing accounting and auditing technical support to other partners and staff, primarily in the areas of compliance with auditing standards generally accepted in the United States of America, the standards set forth for financial audits in the United States General Accounting Office’s (GAO) Government Auditing Standards, and the provisions of the Federal Single Audit Act and the United States Office of Management and Title 2 CFR Part 200 (Uniform Guidance).

Sheldon also ensures that each staff has met the continuing professional education requirements under these standards and teaches several in-house seminars a year. He also administers our firm’s quality control system as required by GAAS and Yellow Book standards. Sheldon has been performing audits under the Single Audit Act his entire career. Understanding the complexities of the various federal programs is one of his specialties. Over the years, Sheldon has audited major programs such as ARPA, CARES Act, National School Lunch, Title II Education Technology, IDEA Special Education Local Assistance, Title I, Education Jobs Fund, Title IV Drug Free Schools, NCLB Title III, Title II Improving Teacher Quality, CDBG, Shelter Plus Care, Home Investment in Affordable Housing, HUD Section 8, Highway Planning and Construction, Medi-Cal, Low-income Low Energy Assistance, and many more.

Sheldon has extensive experience auditing government bond programs and can assist the City with bond covenant calculations, bond compliance, tax filings, bond arbitrage issues and any other general ACFR
Preparation
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reporting requirements. In addition, we currently have multiple clients for which we complete special bond performance audits each year. We also provide contractor prequalification services for some clients who use restricted bond funds for modernization and infrastructure improvements.

Sheldon’s recent continuing professional education:

Description of Program/Training
Yellow Book:Revised Government Auditing Standards
Government Audting Standards - Yellow Book
Frequent Government and NPO Frauds: Misuse of Assets
Governmental and Nonprofit Annual Update: Federal Government Activities Single Audit Lighting Round
Governmental Audit Quality Cetner Annual Update Webcast Program-Specific Audits' plus 'Audit Tools and Guidance' Applying Risk Assessment Standards: Understanding the Entity and Its Environment GASB Updates
Governmental Accounting and Auditing Conference Webcast - 5121266C Not-for-Profit Organizations Conference Webcast - 5121343C Cases in NFP Acct. & Auditing: 'Financial Statement Requirements' plus 'Net Asset Classifications' Governmental Auditing: Course Two Performance Audits
Governmental Auditing: Course Three Financial Audits, Attestation Engagements, and..

Governmental Accounting and Reporting
Ethics: AA&C LLP - Accounting Firm Practice Development Committee State and Local Govt Planning Considerations
Cases in NFP Acct. & Auditing: Contributions
Field Work Documentation: Preparation, Maintenance, Types of Workpapers School District Update Including LCFF and LCAP Compliance School Districts Conference
Understanding the Changes to Yellow Book Independence
California Regulatory Review Course
Fraud Audit Techniques Using Excel
Applying the Uniform Guidance in Your Single Audits
Testing Compliance' plus 'Reporting Requirements
Fid Act Understanding impacts of GASB 84
Its Here! Fid Act Implementation Considerations
Accounting and Auditing Conference
Bernard Madoff Investment Securities’ Auditor'
The Detection and Prevention of Fraud in Financial Statements Governmental Auditing: Course One Fundamental Principles for Government Auditing 96 Section D - Partner, Supervisory and Staff Resumes
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The following is a partial list of Sheldon’s clients over the years:

Cities and Towns Special Districts/JPA's School Districts/COE's Nonprofits and Other City of Albany Bay Area Water Services & Cons Antelope Elementary 2006 Washington St.

City of Berkeley Central Marin Sanitation Agency Belmont Redwood Shores Bay Area Special Education JPA City of Carmel-by-the-Sea East Bay Dischargers Authority Burlingame Bay Area Water Users Association City of Del Rey Oaks Fairfield-Suisan Sanitation Cabrillo Unified Black Adoption Placement City of Marina Half Moon Bay Fire Protection Campbell Union Boys and Girls Clubs of Sonoma City of Novato Hayward Area Parks and Rec Cloverdale Unified Center for Empowering Refugees City of Oroville Highland Recreation District Cotati Rohnert Park Children of Grace City of Pacific Grove Los Trancos Water District Hillsborough City Collective Roots City of Pittsburg Mckinney Water District La Honda Pescadero Credo High School City of Point Arena Menlo Park Fire Protection Lakeside Diagnostics for the Real World City of Salinas Midpen Regional Open Space Las Lomitas Elementary Hidaya Foundation City of San Rafael Pleasant Hill Parks and Rec Lassen View Elementary Livebooks City of Saratoga Point Montara Fire District Los Altos Elementary Mashery City of Scotts Valley Santa Clara Regional Open Space Luther Burbank Mission Charter City of Sonoma Saratoga Cemetery District Manton Joint Union Mission Language and Vocational City of South San Francisco South Bayside System Authority Menlo Park City Morgan Hill Charter Foundation City of Suisun City South San Francisco Conf. Ctr. Millbrae Elementary Morgan Hill Charter School City of Sunnyvale Sausalito-Marin City Sanitation Mineral Nob Hill Home Owners Assoc.

City of Tracy Tahoe Reqional Planning Agency Mountain View Whisman O'Conner Water Town of Los Gatos The Cities Group Orchard One Million Lights Town of Windsor Valley of the Moon Fire Pacifica Orange County Charter School West Bay Sanitary District Plum Valley Pathway to Choices West County Wastewater District Portola Valley Elementary Pyramid Alternatives Westborough Water District Red Bluff Redwood City Education Foundation Woodside Fire Protection District Salinas Union High San Jose Conservation Charter San Bruno Park San Jose Conservation Corps
San Carlos Elementary Singularity University
San Mateo County Office Sociometrics
San Mateo Union High South Tahoe Area Transit Authority Scotts Valley Unfied Stone Bridge Charter School
Sequoia Union High Woodside Atherton Authority
Sonoma Valley Unified Work2future Foundation
Union School District
West County Agency (LEA)
Windsor Unified
Woodside Elementary
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Jeffrey J. Ira, CPA
Independent Reviewer (Member CalCPA, AICPA, GFOA, CSMFO, GAQC) Jeffrey is a graduate of Humboldt State University with a B.S. in Business with a concentration in Accounting. He is a CPA licensed in California, a member of the AICPA, the California Society of CPAs, the GFOA and the CSMFO. Jeff joined our firm in 2017 and has been auditing local governments since 1981. Jeff is a member of the GFOA Special Review Committee, with responsibility for reviewing ACFRs for award of the Certificate of Excellence in Financial Reporting. Jeff served as a Councilmember and the Mayor for Redwood City. He has also served on various local governing boards and committees, which makes him acutely aware of both your financial and management needs. Jeff will be responsible for concurrent review of your audit, which is a quality control measure designed to ensure the audit is completed effectively and in compliance with governmental auditing standards, compliance requirements and uniform guidance requirements.

Jeff has forty years of professional experience and has participated in a variety of auditing and consulting engagements with cities, school districts, and special districts including the following (partial listing):

Cities and Towns Special Districts School Districts/COE's City of Berkeley Bay Area Water Supply Conserv. Agency Antelope Elementary City of Cloverdale Central Marin Sanitation Agency Cabrillo Unified City of Oroville East Bay Dischargers Authority Cotati Rohnert Park City of Point Arena Half Moon Bay Fire Protection La Honda Pescadero City of Saratoga Los Trancos Water District Lassen View Elementary City of Sonoma Menlo Park Fire Protection Las Lomitas Elementary City of Tracy Pleasant Hill Parks and Rec Los Altos Elementary Town of Los Gatos Point Montara Fire Protection District Luther Burbank City of Pittsburg Santa Clara Regional Open Space Auth Redwood City Elementary City of San Rafael Saratoga Cemetery District Menlo Park City City of Concord South Bayside Systems Authority Millbrae Elementary City od Salinas South San Francisco Conf. Ctr. Santa Cruz City City of Sunnyvale Tahoe Regional Planning Agency Mountain View Whisman City of San Carlos The Cities Group Orchard School District City of South San Francisco West Bay Sanitary District Burlingame City of Marina West County Wastewater District Jefferson Union High City of San Bruno Westborough Water District Portola Valley Elementary City of Campbell Woodside Fire Protection District Red Bluff City of Novato Highland Recreation San Bruno Park
Town of Atherton Coast side Water District San Mateo County Office City of Cupertino Sequoia Union High
Sonoma Valley Unified
San Mateo Unified
Ravenswood Elementary
Windsor Unified
Woodside Elementary
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A summary of Jeff’s recent professional education includes:

GAGAS - Ethical Principles In Government Auditing Government Auditing GAGAS - Field Work and Reporting Standards Major Changes to Auditing Standards GAGAS - Field Work Standards For Financial Audits Limiting Auditor Liability GAGAS - General Field Work And Reporting Standards Auditor Communications: Critical New Requirements GAGAS - General Standards School Districts Conference
GAGAS - Reporting Standards For Financial Audits Governmental Accounting, Reporting, and Auditing Update GAGAS - Use and Application of GAGAS GASB Basic Financial Statements for State and Local Governments Description of Program/Training
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Paul Pham, CPA
Associate Partner (AICPA, CalCPA)
Paul received his Bachelor of Science from Pacific University and hopes to pursue a Master of Accountancy in the near future. Paul has been working in public and private accounting since 2007 and has completed Fourteen governmental audit seasons. He has completed financial and compliance audits for the entities listed below since 2007. Besides the standard control documentation and substantive testing required for GAAS audits, Paul has performed audits and prepared reports under OMB Subpart F and the Single Audit Act for most of the entities listed below. He has audited Federal grants from various agencies, including FEMA, HUD, FTA, the Department of Education (Title I, Special Education, Title II, Adult Ed) and much more.

Paul’s recent continuing professional education:

The following is a partial list of Paul’s clients over the years:

GAGAS - Ethical Principles In Government Auditing Government Auditing GAGAS - Field Work and Reporting Standards Major Changes to Auditing Standards GAGAS - Field Work Standards For Financial Audits Limiting Auditor Liability GAGAS - General Field Work And Reporting Standards Auditor Communications: Critical New Requirements GAGAS - General Standards School Districts Conference
GAGAS - Reporting Standards For Financial Audits Governmental Accounting, Reporting, and Auditing Update GAGAS - Use and Application of GAGAS GASB Basic Financial Statements for State and Local Governments Description of Program/Training
Cities and Towns Special Districts School Districts/COE's Nonprofits and Charter Schools City of Albany Bay Area Water Services & Cons Antelope Elementary Bay Area Water Users Association City of Berkeley Central Marin Sanitation Agency Burlingame Black Adoption Placement City of Carmel-by-the-Sea Fairfield-Suisan Sanitation District Cabrillo Unified Boys and Girls Clubs of Sonoma City of Del Rey Oaks Menlo Park Fire Protection Cotati Rohnert Park Center for Empowering Refugees City of Oroville Midpen Regional Open Space Hillsborough City Children of Grace City of Pacific Grove Santa Clara Regional Open Space La Honda Pescadero Collective Roots City of Point Arena Saratoga Cemetery District Las Lomitas Elementary Credo High School City of Rocklin South Bayside System Authority Lassen View Elementary Hidaya Foundation City of Saratoga South San Francisco Conf. Ctr. Los Altos Elementary Livebooks City of Sonoma Suasalito-Marin City Sanitation District Luther Burbank Mashery City of Suisun City Tahoe Reqional Planning Agency Manton Joint Union Mission Charter City of Tracy The Cities Group Millbrae Elementary Mission Language and Vocational School Town of Los Gatos Valley of the Moon Fire Mineral NASA AMES Exchange West Bay Sanitary District Mountain View Whisman Orange County Charter School Westborough Water District Orchard Pathway to Choices
Pacifica Pyramid Alternatives
Plum Valley Redwood City Education Foundation
Portola Valley Elementary San Jose Conservation Charter Red Bluff San Jose Conservation Corps
San Bruno Park Sociometrics
San Carlos Elementary South Tahoe Area Transit Authority San Lorenzo Valley Unified Stone Bridge Charter School
San Mateo County Office Work2future Foundation
Scotts Valley Unfied
Sequoia Union High
Sonoma Valley Unified
Soquel Elementary
Union School District
West County Agency (LEA)
Windsor Unified
Woodside Elementary
100
Section D - Partner, Supervisory and Staff Resumes
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 17
Angela Lee, CPA
Audit Manager
Angela received her Bachelor and Master of Science in Accounting from San Francisco State University. Angela has been working in public accounting since 2014 and has completed ten audit seasons. Since starting with C&A, she completed the financial and compliance audits for the entities listed below and has additional experience local government and non-profit industries not listed below.

Angela has audited over 80 local governments and nonprofits since 2014. Besides the standard control documentation and substantive testing required for GAAS audits, Angela has performed audits and prepared reports under GAGAS and Uniform Guidance. She has also audited Federal grants from various agencies, including HUD, Department of Justice, the Department of Education (Title I, Special Education) and much more.

Angela’s recent continuing professional education:

The following is a list of Niru’s clients over the past year:

GAGAS - Ethical Principles In Government Auditing Government Auditing GAGAS - Field Work and Reporting Standards Major Changes to Auditing Standards GAGAS - Field Work Standards For Financial Audits Limiting Auditor Liability GAGAS - General Field Work And Reporting Standards Auditor Communications: Critical New Requirements GAGAS - General Standards School Districts Conference
GAGAS - Reporting Standards For Financial Audits Governmental Accounting, Reporting, and Auditing Update GAGAS - Use and Application of GAGAS GASB Basic Financial Statements for State and Local Governments Description of Program/Training
Cities and Towns Special Districts School Districts/COE's Nonprofits and Other City of Albany Bay Area Water Services & Cons Antelope Elementary Bay Area Water Users Association City of Carmel-by-the-Sea Chico Area Recreation and Park District Burlingame Boys and Girls Clubs of Sonoma City of Del Rey Oaks Lake Canyon Community Services District Cabrillo Unified Center for Empowering Refugees City of Oroville Midpen Regional Open Space Cotati Rohnert Park Children of Grace City of Pacific Grove Ross Valley Sanitary District Hillsborough City Credo High School City of Point Arena Santa Clara Regional Open Space Las Lomitas Elementary Hidaya Foundation City of Rocklin South San Francisco Conf. Ctr. Lassen View Elementary Mission Charter City of Saratoga Stege Sanitary District Los Altos Elementary NASA AMES Exchange City of Marina Suasalito-Marin City Sanitation District Luther Burbank Pathway to Choices City of Suisun City The Cities Group Millbrae Elementary Peninsula Conflict Resolution Center Valley of the Moon Fire Orchard Redwood City Education Foundation West Bay Sanitary District Pacifica Stone Bridge Charter School Westborough Water District Red Bluff Work2future Foundation San Bruno Park Stone Bridge Charter School
San Carlos Elementary
San Lorenzo Valley Unified
San Mateo County Office
Sequoia Union High
Sonoma Valley Unified
Soquel Elementary
Union School District
West County Agency (LEA)
Woodside Elementary
101
Section D - Partner, Supervisory and Staff Resumes
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 18
Andrew Quintero
Senior Auditor
Andrew has successfully completed five seasons of governmental auditing. Andrew has performed tests of controls, substantive tests, state compliance testing and Federal compliance testing for various special districts and cities. He has been the Senior Auditor in-charge of clients such as the City of Yountville, City of Suisun City, Fairfield-Suisun Sanitary District and many more. Besides the standard control documentation and substantive testing required for GAAS audits, Andrew has performed audits and prepared reports under OMB Subpart F and the Single Audit Act. He has audited Federal grants from various agencies, including Special Education, National School Lunch, Title I, Department of Education grants and others.

Andrew’s recent continuing professional education:

The following is a list of Andrew’s clients:

GAGAS - Ethical Principles In Government Auditing Government Auditing GAGAS - Field Work and Reporting Standards Major Changes to Auditing Standards GAGAS - Field Work Standards For Financial Audits Limiting Auditor Liability GAGAS - General Field Work And Reporting Standards Auditor Communications: Critical New Requirements GAGAS - General Standards School Districts Conference
GAGAS - Reporting Standards For Financial Audits Governmental Accounting, Reporting, and Auditing Update GAGAS - Use and Application of GAGAS GASB Basic Financial Statements for State and Local Governments Description of Program/Training
Cities and Towns Special Districts School Districts/COE's Nonprofits and Other City of Oroville Bay Area Water Supply Conservation Agency Jefferson Union High School District Peninsula Conflict Resolution Center City of Pacific Grove Castro Valley Sanitary District John Swett Unified School District Redwood City Education Foundation City of Point Arena El Dorado Hills Community Services District Las Lomitas School District San Mateo County Exposition and Fair Association City of Rocklin Lake Canyon Community Services District Lassen View Union Elementary School District Sonoma Valley Hospital Foundation City of Saratoga Midpeninsula Regional Open Space District Los Altos School District The Moca Foundation City of Suisun City Purissima Hills Water District Luther Burbank School District The San Jose Library Foundation Town of Yountville Ross Valley Sanitary District Menlo Park City School District Santa Clara County Regional Open Space Auth Millbrae School District Sausalito-Marin City Sanitation District Mountain View Whisman School District Stege Sanitary District Napa Valley Unified School District Silicon Valley Clean Water Orchard School District
South San Fancisco Conference Center Pacifica School District The Cities' Group Red Bluff Joint Union High School District Valley of the Moon Fire District Red Bluff Union Elementary School District West Bay Sanitary District Roseland Elementary School District West Valley Sanitation District San Bruno Park School District Westborough Water District San Carlos School District
San Lorenzo Valley Unified School District
San Mateo Foster City School District
San Rafael City Schools
Santa Rosa City Schools
Woodside Elementary
102
Section D - Partner, Supervisory and Staff Resumes
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 19
Matthew Ojeda
Senior Auditor
Matthew graduated from the San Jose State University, with a B.S. in Accounting. Starting in public accounting in 2014, he has successfully completed seven seasons of governmental auditing. Matthew has performed tests of controls, substantive tests, state compliance testing and Federal compliance testing for various special districts and school districts. Besides the standard control documentation and substantive testing required for GAAS audits, Matthew has performed audits and prepared reports under OMB Subpart F and the Single Audit Act. He has audited Federal grants from various agencies, including Special Education, National School Lunch, Title I, Department of Education grants and others.

Matthew’s recent continuing professional education:

The following is a list of Matthew’s clients over the years:

GAGAS - Ethical Principles In Government Auditing Government Auditing GAGAS - Field Work and Reporting Standards Major Changes to Auditing Standards GAGAS - Field Work Standards For Financial Audits Limiting Auditor Liability GAGAS - General Field Work And Reporting Standards Auditor Communications: Critical New Requirements GAGAS - General Standards School Districts Conference
GAGAS - Reporting Standards For Financial Audits Governmental Accounting, Reporting, and Auditing Update GAGAS - Use and Application of GAGAS GASB Basic Financial Statements for State and Local Governments Description of Program/Training
Cities and Towns Special Districts School Districts/COE's Nonprofits and Other City of Del Rey Oaks Castro Valley Sanitary District Antelope Elementary Boys and Girls Club of Central Sonoma County City of Oroville Central Marin Sanitation Agency Burlingame Boys and Girls Clubs of Sonoma Valley City of Pacific Grove Fairfield-Suisan Sanitation District Cabrillo Unified Credo High School City of Point Arena Midpen Regional Open Space Auth Cotati Rohnert Park Diagnostics for the Real World City of Rocklin Oro Loma Sanitary District Golden Valley Unified Mission Language and Vocational School City of Saratoga Santa Clara Regional Open Space Auth Hillsborough City Morgan Hill Charter Foundation City of Suisun City Saratoga Cemetery District Las Lomitas Elementary Morgan Hill Charter School Town of Los Gatos Sausalito-Marin City Sanitation District Lassen View Elementary Orange County Charter School Silicon Valley Clean Water Los Altos Elementary Organic Farming Research Foundation The Cities Group Luther Burbank Proheatlh Homecare
West Valley Sanitation District Millbrae Elementary Redwood City Education Foundation Mission Preparatory School San Jose Conservation Charter Mountain View Whisman San Jose Conservation Corps
Napa Valley Unified San Mateo County Exposition Fair Association Orchard Sociometrics
Pacifica Work2future Foundation
Palo Alto Unified
Portola Valley Elementary
Red Bluff
Roseland Charter
Roseland Elementary
San Bruno Park
San Carlos Elementary
San Lorenzo Valley Unified
San Mateo County Office
San Mateo Foster City
Santa Rosa City School
Scotts Valley Unfied
Sequoia Union High
Sonoma Valley Unified
Soquel Elementary
South San Francisco Unified
Union School District
Woodside Elementary
103
Section D - Partner, Supervisory and Staff Resumes
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 20
Professional Education and Training
Our professionals complete 80 hours of continuing professional education every two years in auditing and accounting which includes at least 80 hours of governmental auditing and accounting training specific to local governments. We use a combination of in-house seminars, self-study and outside seminars sponsored by AICPA, GFOA, the California Education Foundation and other recognized groups.

All assigned staff meet the educational requirements for Governmental engagements as specified by the California Board of Accountancy, Federal General Accounting Office, Governmental Accounting Standards Board, and the AICPA as appropriate.
104
Attachments
105
REPORT ON THE FIRM’S SYSTEM OF QUALITY CONTROL
June 18, 2021
To the Partners of Chavan & Associates, LLP
and the Peer Review Committee
of the California Society of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Chavan & Associates, LLP in effect for the year ended December 31, 2019. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards).

A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements are identified as not having been performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating.

Firm’s Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any.

Peer Reviewer’s Responsibility
Our responsibility is to express an opinion on the design of the system of quality control and the firm’s compliance therewith based on our review.

Required Selections and Considerations
Engagements selected for review included engagements performed under Government Auditing Standards including compliance audits under the Single Audit Act.

As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. 200 E. Sandpointe Ave., Suite 600, Santa Ana, California 92707 Tel: 949-777-8800 • Fax: 949-777-8850
www.pungroup.cpa
Attachment A
106
To the Partners of Chavan & Associates, LLP
and the Peer Review Committee
of the California Society of Certified Public Accountants

Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Chavan & Associates, LLP in effect for the year ended December 31, 2019, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Chavan & Associates, LLP has received a peer review rating of pass.

Santa Ana, California
Attachment A
107

FEES SUMMARY

FOR THE ANNUAL INDEPENDENT AUDIT
OF THE

CITY OF AMERICAN CANYON
Submitted January 25, 2025
Chavan & Associates, LLP
Certified Public Accountants
16450 Monterey Road, Suite 5
Morgan Hill, CA 95037
Phone: (650) 346-1329
Fax: (408) 872-4159
E-mail: [email protected]
Contact: Sheldon Chavan, Partner
108
Fees Summary
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 1
Date: January 25, 2025
Firm: Chavan & Associates, LLP (C&A)
16450 Monterey Road, Suite 5
Morgan Hill, CA 95037
Phone: (650) 346-1329
Contact Person: Sheldon Chavan, Managing Partner
[email protected]
650-346-1329
Price per Year by Service Level:

Certification: I, the undersigned, certify I am duly authorized to represent C&A and I am empowered to submit this bid. In addition, I certify I am authorized to contract with the City of American Canyon on behalf of C&A.

Managing Partner January 25, 2025
Signature Title Date
Sheldon Chavan
Name
Services Hours 2025 2026 2027 2028 2029
City Audit, ACFR, Reports and Letters 376 $ 38,200 $ 40,700 $ 42,200 $ 43,700 $ 45,200 Single Audit 40 5,000 5,000 5,000 5,000 5,000
TDA Compliance Audit 16 2,000 2,000 2,000 2,000 2,000
GANN Limit AUP 8 800 800 800 800 800
Management Letters N/A Included Included Included Included Included GASB implementation and guidance N/A Included Included Included Included Included Present Reports to Council/Committees N/A Included Included Included Included Included Meals, Lodging and Transportation N/A Included Included Included Included Included Subtotal City Audit 440 46,000 48,500 50,000 51,500 53,000 City AFTR (SCO) 20 5,000 5,000 5,000 5,000 5,000
Total All-Inclusive Maximum Price 460 $ 51,000 $ 53,500 $ 55,000 $ 56,500 $ 58,000 Optional
109
Fees Summary
City of American Canyon Proposal for Auditing Services
Chavan & Associates, LLP Page 2
Schedule of Professional Fees
Our professional fees are based on actual time devoted to an engagement, at hourly rates related to the experience levels of the individuals performing the work. The following is our standard fee schedule for our audit personnel:

Manner of Payment
Progress payments will be made on the basis of pro-rated audit work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with our proposal.

Rates for Additional Professional Services
In the event that extraordinary circumstances require additional services beyond the agreed upon scope, C&A will provide, in writing and in advance, the reasons for the additional services along with our estimated costs and a statement that no work will be performed prior to City approval. Rates for additional services would be the same as those identified under the quoted hourly rates above.

Standard &
Quoted
Hourly
Rates Hours 2025 2026 2027 2028 2029
Engagement Partner $ 225 40 $ 9,000 $ 9,270 $ 9,548 $ 9,835 $ 10,130 Associate Partner/Reviewer 200 8 1,600 1,648 1,697 1,748 1,801 Manager 150 24 3,600 3,708 3,819 3,934 4,052
Supervisor 100 120 12,000 12,360 12,731 13,113 13,506
Professional Staff 85 240 20,400 21,012 21,642 22,292 22,960 Administrative Staff 75 8 600 618 637 656 675
Professional Discount N/A N/A (1,200) (116) (74) (77) (124) Total Fees Base Audit 440 46,000 48,500 50,000 51,500 53,000 Additional Fees and Services:

City AFTR (SCO) N/A 20 5,000 5,000 5,000 5,000 5,000
Total All-Inclusive Maximum Price 460 $ 51,000 $ 53,500 $ 55,000 $ 56,500 $ 58,000 Optional
Fiscal Year Ending
110

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 18.

TITLE
Quarterly Investment Report for City and Fire District for Fiscal Year 2024-25 Quarter 2

RECOMMENDATION
Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended December 31, 2024.

CONTACT
Juan Gomez, Interim Assistant City Manager

BACKGROUND & ANALYSIS
The City’s Investment Policy requires; the Treasurer to submit a quarterly investment report to the City Council. The report (A9achment 1) for the quarter ended December 31, 2024, includes investment transac;ons for both the City and Fire District. The report shows the City’s cash and investment book balance, including debt reserves and unspent proceeds, was $85,092,719. The Fire District’s book balance was $5,972,295.

The City’s diversified porBolio includes $30.3 million invested in the California State Treasurer’s Office Local Agency Investment Fund (LAIF), $25.7 million invested in the California Asset Management Program and $24.9 million managed by Chandler Asset Management. The funds managed by Chandler are invested in U.S. Treasury Notes, Federal Agency Securities, Asset Backed Securities, U.S. Corporate Notes, Supranational Securities, and FDIC insured Corporate Notes.

The Fire District maintains cash and investment accounts separately from the City. The book value of the District’s total porBolio is $6.0 million. All cash not needed to meet the current opera;onal requirements of the Fire District is invested with Local Agency Investment Fund (LAIF).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
111
The recommended action will have no impact on the city’s budget.

ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:

1. Investment Report Dec 31, 2024

2. Chandler Investment Holdings
112
Investment Report
For the Quarter Ended
December 31, 2024
ATTACHMENT 1
City of American Canyon
Operating and Capital Funds Book Value Market Value Book Yield (1) % of Portfolio Cash - Petty $ 2,000 $ 2,000 0.00%
Cash - Westamerica Bank 1,949,637 1,949,637 0.30% 2.35% Local Agency Investment Fund 30,345,448 30,333,977 4.62% 36.64% California Asset Management Program 15,678,004 15,678,004 4.73% 18.93% California Asset Management Program - TERM 10,000,000 10,000,000 5.29% 12.07% Asset Backed Securities 1,386,726 1,387,888 4.62% 1.67% Federal Agency Securities 3,137,807 3,109,809 4.36% 3.79% Collaterial Mortgage Obligations 454,288 447,494 4.70% 0.55% Corporate Notes 6,360,634 6,259,924 4.85% 7.68%
Money Market Fund 82,595 82,595 4.09% 0.10%
Cash 435 435 0.00%
Supranational 1,060,841 1,050,841 4.45% 1.28%
U.S. Treasury Notes 12,369,657 12,154,006 4.32% 14.93%
TOTAL OPERATING CASH 82,828,072 82,456,610 4.58% 100.00% Debt Reserves and Proceeds
Debt Service Reserves
602 - American Canyon Road 726,225 726,225
603 - CFD 876,176 876,176
Capital Reserve
601 - 2004 Reassessment 344,257 344,257
360 - AmCyn Road East 317,989 317,989
TOTAL DEBT & CAPITAL RESERVES 2,264,647 2,264,647
TOTAL CASH AND INVESTMENTS - CITY $ 85,092,719 $ 84,721,257 (1) The weighted average yield as operating and capital funds for the month ended 12/31/2024 was 4.58%. 113
Investment Report
For the Quarter Ended
December 31, 2024
ATTACHMENT 1
American Canyon Fire Protection District
Description Book Value Market Value Book Yield (2) % of Portfolio Cash - Westamerica Bank $ 1,040,784 1,040,784 0.30% 17.43% Local Agency Investment Fund 4,931,511 4,929,647 4.62% 82.57% TOTAL CASH AND INVESTMENTS - FIRE DISTRICT $ 5,972,295 $ 5,970,431 3.87% 100.00% (2) The weighted average yield for the month ended 12/31/2024 was 3.87%.

The investments, as shown above, are in conformance with the Investment Policy or bond agreements There are sufficient funds to meet the City's budgeted financial obligations for the next six months.

Submitted,
Juan Gomez
Finance Director/Treasurer
114

MONTHLY ACCOUNT STATEMENT
City of American Canyon | Account #10130 | As of December 31, 2024 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

US Bank
115
CONFIDENTIAL | 2
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality
Total Rate of Return 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (07/01/10)
City of American Canyon (0.18%) (0.83%) 3.68% 3.68% 4.22% 1.14% 1.36% 1.64% 1.59% Benchmark Return* (0.07%) (0.76%) 3.42% 3.42% 3.86% 0.74% 1.05% 1.37% 1.35% Average Modified Duration 2.61
Average Coupon 3.33%
Average Purchase YTM 3.49%
Average Market YTM 4.49%
Average Quality AA
Average Final Maturity 3.01
Average Life 2.68
Beg. Values as of
12/01/2024
End Values as of
12/31/2024
Market Value 24,536,354.91 24,492,991.74
Accrued Interest 182,879.69 181,070.10
Total Market Value 24,719,234.59 24,674,061.85
Income Earned 47,777.00 91,566.54
Cont/WD 0.00 0.00
Par 24,908,543.02 24,954,880.94
Book Value 24,807,124.78 24,852,983.22
Cost Value 24,729,507.79 24,768,350.92
Government of The United States 49.62%
Federal Home Loan Banks 5.23%
FHLMC 3.70%
Farm Credit System 3.20%
International Bank for Recon and Dev 2.55%
FNMA 2.40%
JPMorgan Chase & Co. 1.61%
Bank of America Corporation 1.60%
*Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Secondary Benchmark:
*See Footnote
The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch 116
CONFIDENTIAL | 6
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

RECONCILIATION SUMMARY
Accrual Activity Summary
Fair Market Activity Summary
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Book Value 24,807,124.78 24,562,565.58
Maturities/Calls 0.00 (375,000.00)
Principal Paydowns (56,522.67) (539,359.78)
Purchases 1,264,723.86 5,423,898.35
Sales (1,118,233.56) (4,140,617.76)
Change in Cash, Payables, Receivables (20,573.43) (18,013.80) Amortization/Accretion 3,304.33 15,878.81
Realized Gain (Loss) (26,840.09) (76,368.18)
Ending Book Value 24,852,983.22 24,852,983.22
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Market Value 24,536,354.91 23,913,728.98
Maturities/Calls 0.00 (375,000.00)
Principal Paydowns (56,522.67) (539,359.78)
Purchases 1,264,723.86 5,423,898.35
Sales (1,118,233.56) (4,140,617.76)
Change in Cash, Payables, Receivables (20,573.43) (18,013.80) Amortization/Accretion 3,304.33 15,878.81
Change in Net Unrealized Gain (Loss) (89,221.60) 288,845.13 Realized Gain (Loss) (26,840.09) (76,368.18)
Ending Market Value 24,492,991.75 24,492,991.75
Maturities / Calls
Month to Date 0.00
Fiscal Year to Date (375,000.00)
Principal Paydowns
Month to Date (56,522.67)
Fiscal Year to Date (539,359.78)
Purchases
Month to Date 1,264,723.86
Fiscal Year to Date 5,423,898.35
Sales
Month to Date (1,118,233.56)
Fiscal Year to Date (4,140,617.76)
Interest Received
Month to Date 91,017.08
Fiscal Year to Date 372,316.23
Purchased / Sold Interest
Month to Date (945.28)
Fiscal Year to Date (2,770.40)
117
CONFIDENTIAL | 7
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
43815GAC3 HAROT 2021-4 A3 0.88
01/21/2026 12,549.80 11/16/20210.89%
12,547.16
12,549.20

99.22 4.64%
12,452.19

3.07 0.05%
(97.01)
Aaa/NA
AAA

1.06 0.21
47789QAC4 JDOT 2021-B A3 0.52
03/16/2026 8,871.23 07/13/20210.52%
8,870.44
8,871.05

99.50 4.47%
8,827.04

2.05 0.04%
(44.01)
Aaa/NA
AAA

1.21 0.13
44935FAD6 HART 2021-C A3 0.74
05/15/2026 5,747.17 11/09/20210.75%
5,745.89
5,746.83

99.60 4.64%
5,724.11

1.89 0.02%
(22.72)
NA/AAA
AAA

1.37 0.10
43815BAC4 HAROT 2022-1 A3 1.88
05/15/2026 39,427.01 02/15/20221.89%
39,421.08
39,425.24

99.14 4.60%
39,088.49

32.94 0.16%
(336.75)
Aaa/AAA
NA

1.37 0.31
05602RAD3 BMWOT 2022-A A3 3.21
08/25/2026 26,220.30 05/10/20223.63%
26,218.94
26,219.88

99.55 4.54%
26,101.05

14.03 0.11%
(118.83)
Aaa/AAA
NA

1.65 0.35
89238FAD5 TAOT 2022-B A3 2.93
09/15/2026 34,379.55 04/07/20223.09%
34,378.75
34,379.31

99.39 4.53%
34,170.84

44.77 0.14%
(208.48)
Aaa/AAA
NA

1.71 0.38
47787JAC2 JDOT 2022 A3 0.36 09/15/2026 27,812.41 03/10/2022

2.34%
27,806.26
27,810.23

99.17 4.82%
27,580.79

28.68 0.11%
(229.44)
Aaa/NA
AAA

1.71 0.33
362554AC1 GMCAR 2021-4 A3 0.68
09/16/2026 12,590.44 10/13/20210.68%
12,590.12
12,590.36

99.07 4.44%
12,473.25

3.57 0.05%
(117.12)
Aaa/AAA
NA

1.71 0.25
448977AD0 HART 2022-A A3 2.22
10/15/2026 22,893.59 03/09/20222.23%
22,892.71
22,893.33

99.25 4.77%
22,722.21

22.59 0.09%
(171.12)
NA/AAA
AAA

1.79 0.29
380146AC4 GMCAR 2022-1 A3 1.26
11/16/2026 13,458.02 01/11/20221.24%
13,456.85
13,457.70

99.09 4.61%
13,336.19

7.07 0.05%
(121.51)
NA/AAA
AAA

1.88 0.27
362585AC5 GMCAR 2022-2 A3 3.1
02/16/2027 34,540.68 04/05/20223.13%
34,533.46
34,537.74

99.35 4.63%
34,316.23

44.62 0.14%
(221.51)
Aaa/AAA
NA

2.13 0.43
47800AAC4 JDOT 2022-B A3 3.74
02/16/2027 61,045.63 07/12/20223.77%
61,039.80
61,043.27

99.56 4.56%
60,779.90
101.47

0.25%
(263.37)
Aaa/NA
AAA

2.13 0.55
02582JJT8 AMXCA 2022-2 A 3.39
05/17/2027 210,000.00 05/17/20223.42%
209,953.55
209,991.74

99.56 4.65%
209,066.97
316.40

0.85%
(924.77)
NA/AAA
AAA

0.37 0.36
47800BAC2 JDOT 2022-C A3 5.09
06/15/2027 121,954.30 10/12/20223.29%
121,944.83
121,949.59
100.29

4.69%
122,310.40
275.89

0.50%
360.81
Aaa/NA
AAA

2.45 0.64
58768PAC8 MBART 2022-1 A3 5.21
08/16/2027 160,361.63 11/15/20225.27%
160,329.92
160,344.62
100.45

4.59%
161,077.97
371.33

0.66%
733.35
Aaa/AAA
NA

2.62 0.65
05592XAD2 BMWOT 2023-A A3 5.47
02/25/2028 45,000.00 07/11/20235.47%
44,992.03
44,994.56
100.87

4.55%
45,389.79

41.03 0.19%
395.23
NA/AAA
AAA

3.15 0.88
161571HT4 CHAIT 2023-1 A 5.16 09/15/2028 255,000.00 09/07/2023

5.17%
254,929.31
254,947.65
101.06

4.56%
257,702.75
584.80

1.05%
2,755.10
NR/AAA
AAA

3.71 1.59
118
CONFIDENTIAL | 8
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
43813YAC6 HAROT 2024-3 A3 4.57
03/21/2029 150,000.00 08/09/20244.62%
149,976.44
149,978.31

99.94 4.65%
149,908.35
190.42

0.61%
(69.96)
Aaa/NA
AAA

4.22 1.85
34535VAD6 FORDO 2024-D 4.61 08/15/2029 145,000.00 11/19/2024

4.66%
144,995.35
144,995.46

99.90 4.70%
144,859.21
297.09

0.59%
(136.25)
Aaa/NA
AAA

4.62 2.35
Total ABS 1,386,851.77 4.10%
1,386,622.88
1,386,726.08
100.08

4.62%
1,387,887.72
2,383.68

5.67%
1,161.64
Aaa/AAA
AAA

2.68 1.04
AGENCY
3137EAEU9

FEDERAL HOME LOAN
MORTGAGE CORP 0.375
07/21/2025
190,000.00 07/21/2020

0.48%
189,053.80
189,895.73

97.84 4.37%
185,896.76
316.67

0.76%
(3,998.97)
Aaa/AA+
AA+

0.55 0.54
3135G05X7 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.375 08/25/2025 305,000.00 08/25/20200.47% 303,572.60
304,815.31

97.50 4.34%
297,362.80
400.31

1.21%
(7,452.51)
Aaa/AA+
AA+

0.65 0.63
3137EAEX3

FEDERAL HOME LOAN
MORTGAGE CORP 0.375
09/23/2025
280,000.00 09/23/2020

0.44%
279,157.20
279,877.55

97.25 4.27%
272,302.80
285.83

1.11%
(7,574.75)
Aaa/AA+
AA+

0.73 0.71
3135G06G3 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.5 11/07/2025 300,000.00 11/09/20200.57%
298,926.00
299,817.17

96.88 4.29%
290,629.80
225.00

1.19%
(9,187.37)
Aaa/AA+
AA+

0.85 0.83
3130ATUC9 FEDERAL HOME LOAN BANKS 4.5
12/12/2025 450,000.00 02/08/20234.21%
453,393.00
451,128.82
100.22

4.26%
450,981.45
1,068.75

1.84%
(147.37)
Aaa/AA+
AA+

0.95 0.91
3130AWMN7 FEDERAL HOME LOAN BANKS

4.375 06/09/2028 300,000.00 07/26/20234.27%
301,350.00
300,952.36

99.77 4.45%
299,314.50
802.08

1.22%
(1,637.86)
Aaa/AA+
AA+

3.44 3.15
3130AWTR1 FEDERAL HOME LOAN BANKS

4.375 09/08/2028 280,000.00 09/12/20234.51%
278,350.80
278,781.66

99.96 4.39%
279,889.12
3,845.14

1.14%
1,107.46
Aaa/AA+
AA+

3.69 3.32
3133EPWK7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.5 09/22/2028 280,000.00 09/22/20234.66%
278,023.20
278,526.07
100.50

4.35%
281,392.16
3,465.00

1.15%
2,866.09
Aaa/AA+
AA+

3.73 3.36
3133EPN50 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 12/15/2028 250,000.00 12/28/20233.88% 254,180.00
253,329.24

99.62 4.36%
249,044.25
472.22

1.02%
(4,284.99)
Aaa/AA+
AA+

3.96 3.59
3130AVBD3 FEDERAL HOME LOAN BANKS 4.5
03/09/2029 250,000.00 04/22/20244.71%
247,680.00
248,009.57
100.01

4.50%
250,016.75
3,500.00

1.02%
2,007.18
Aaa/AA+
AA+

4.19 3.73
3133ERDH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 04/30/2029 250,000.00 05/21/20244.47% 253,052.50
252,673.48
101.19

4.44%
252,978.50
2,012.15

1.03%
305.02
Aaa/AA+
AA+

4.33 3.85
Total Agency 3,135,000.00 3.07%
3,136,739.10
3,137,806.96

99.22 4.36%
3,109,808.89
16,393.16

12.70%
(27,998.07)
Aaa/AA+
AA+

2.38 2.17

AGENCY CMBS
119
CONFIDENTIAL | 9
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3137FG6X8 FHMS K-077 A2 3.85 05/25/2028 460,000.00 05/24/2023

4.24%
451,554.69
454,288.38

97.28 4.70%
447,493.98
1,475.83

1.83%
(6,794.40)
Aaa/AA+
AAA

3.40 3.04
Total Agency
CMBS 460,000.00 4.24%
451,554.69
454,288.38

97.28 4.70%
447,493.98
1,475.83

1.83%
(6,794.40)
Aaa/AA+
AAA

3.40 3.04
CASH
CCYUSD Receivable 434.64 --

0.00%
434.64
434.64

1.00 0.00%
434.64

0.00 0.00%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 434.64 0.00%
434.64
434.64

1.00 0.00%
434.64

0.00 0.00%

0.00 Aaa/AAA
AAA

0.00 0.00

CORPORATE
037833DT4 APPLE INC 1.125 05/11/2025 155,000.00 09/16/2021

0.82%
156,643.00
155,128.09

98.69 4.83%
152,974.31
242.19

0.62%
(2,153.79)
Aaa/AA+
NA

0.36 0.35
857477BR3 STATE STREET CORP 1.746
02/06/2026 80,000.00 02/02/20221.75%
80,000.00
80,000.00

99.61 5.82%
79,691.12
562.60

0.33%
(308.88)
Aa3/A
AA1.100.09
91324PEC2 UNITEDHEALTH GROUP INC 1.15
05/15/2026 350,000.00 --1.43%
345,778.05
348,687.87

95.56 4.53%
334,475.05
514.31

1.37%
(14,212.82)
A2/A+
A

1.37 1.33
89236TJK2 TOYOTA MOTOR CREDIT CORP

1.125 06/18/2026 350,000.00 --1.15%
349,529.80
349,856.56

95.08 4.65%
332,784.55
142.19

1.36%
(17,072.01)
A1/A+
A+

1.46 1.42
06051GJD2 BANK OF AMERICA CORP 1.319
06/19/2026 200,000.00 09/16/20211.22%
200,670.00
200,091.84

98.37 5.35%
196,734.20

87.93 0.80%
(3,357.64)
A1/AAA1.47

0.45 06368FAC3 BANK OF MONTREAL 1.25
09/15/2026 100,000.00 09/23/20211.39%
99,311.00
99,763.75

94.55 4.62%
94,547.00
368.06

0.39%
(5,216.75)
A2/AAA1.71

1.65 931142ER0 WALMART INC 1.05 09/17/2026 40,000.00 09/08/2021

1.09%
39,924.40
39,974.17

94.60 4.36%
37,840.76
121.33

0.15%
(2,133.41)
Aa2/AA
AA

1.71 1.66
89114TZN5 TORONTO-DOMINION BANK

1.95 01/12/2027 300,000.00 01/25/20222.11%
297,689.85
299,054.77

94.41 4.88%
283,218.30
2,746.25

1.16%
(15,836.47)
A2/AAA2.03

1.93 87612EBM7 TARGET CORP 1.95 01/15/2027 135,000.00 01/19/2022

1.99%
134,770.50
134,906.03

95.14 4.47%
128,439.95
1,213.88

0.52%
(6,466.08)
A2/A
A

2.04 1.94
808513BY0 CHARLES SCHWAB CORP 2.45
03/03/2027 75,000.00 03/01/20222.47%
74,919.00
74,964.91

95.49 4.66%
71,618.55
602.29

0.29%
(3,346.36)
A2/AA2.17

2.06 084664CZ2 BERKSHIRE HATHAWAY FINANCE
CORP 2.3 03/15/2027 220,000.00 03/07/20222.30%
219,958.20
219,981.62

95.79 4.32%
210,731.18
1,489.89

0.86%
(9,250.44)
Aa2/AA
A+

2.20 2.10
023135CF1 AMAZON.COM INC 3.3
04/13/2027 150,000.00 04/25/20223.34%
149,740.50
149,880.85

97.36 4.53%
146,038.20
1,072.50

0.60%
(3,842.65)
A1/AA
AA2.282.15
120
CONFIDENTIAL | 10
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
74340XBN0 PROLOGIS LP 2.125 04/15/2027 325,000.00 11/09/2022

5.15%
286,419.25
305,051.86

94.53 4.68%
307,215.03
1,457.99

1.25%
2,163.16
A3/A
WR

2.29 2.18
927804GH1 VIRGINIA ELECTRIC AND POWER
CO 3.75 05/15/2027 65,000.00 05/16/20223.82%
64,797.20
64,903.19

97.74 4.77%
63,530.87
311.46

0.26%
(1,372.32)
A2/BBB+
A

2.37 2.22
14913R3A3 CATERPILLAR FINANCIAL
SERVICES CORP 3.6 08/12/2027 180,000.00 08/22/20223.81% 178,277.40
179,095.02

97.64 4.57%
175,754.70
2,502.00

0.72%
(3,340.32)
A2/A
A+

2.61 2.42
931142EX7 WALMART INC 3.95 09/09/2027 140,000.00 --

3.98%
139,833.40
139,911.01

99.02 4.34%
138,627.02
1,720.44

0.57%
(1,283.99)
Aa2/AA
AA

2.69 2.49
06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 200,000.00 04/10/20235.10%
191,298.00
195,273.53

97.83 5.33%
195,666.60
3,420.36

0.80%
393.07
A1/AAA3.05

1.91 79466LAF1 SALESFORCE INC 3.7 04/11/2028 250,000.00 08/23/2023

4.84%
238,280.00
241,710.75

97.35 4.58%
243,363.50
2,055.56

0.99%
1,652.75
A1/A+
NA

3.28 3.02
74456QBU9 PUBLIC SERVICE ELECTRIC AND
GAS CO 3.7 05/01/2028 250,000.00 09/06/20235.10%
235,697.50
239,751.42

96.66 4.80%
241,647.50
1,541.67

0.99%
1,896.08
A1/A
WR

3.33 3.07
037833ET3 APPLE INC 4.0 05/10/2028 50,000.00 05/08/2023

4.04%
49,903.50
49,935.30

98.57 4.46%
49,286.20
283.33

0.20%
(649.10)
Aaa/AA+
NA

3.36 3.09
02665WEM9 AMERICAN HONDA FINANCE
CORP 5.125 07/07/2028 200,000.00 08/17/20235.33%
198,238.00
198,731.40
100.47

4.98%
200,944.80
4,954.17

0.82%
2,213.40
A3/AA3.52

3.10 46647PDG8 JPMORGAN CHASE & CO 4.851
07/25/2028 200,000.00 08/04/20235.27%
197,018.00
198,073.14

99.82 5.31%
199,639.00
4,204.20

0.82%
1,565.86
A1/A
AA3.572.33
69371RS80 PACCAR FINANCIAL CORP 4.6
01/31/2029 305,000.00 01/24/20244.64%
304,502.85
304,594.28

99.58 4.71%
303,704.67
5,884.81

1.24%
(889.61)
A1/A+
NA

4.08 3.61
78016HZV5 ROYAL BANK OF CANADA 4.95
02/01/2029 300,000.00 08/26/20244.30%
307,740.00
307,132.85
100.15

4.91%
300,440.10
6,187.50

1.23%
(6,692.75)
A1/A
AA4.093.58
17275RBR2 CISCO SYSTEMS INC 4.85
02/26/2029 275,000.00 03/14/20244.74%
276,287.00
276,077.45
100.50

4.71%
276,386.28
4,631.08

1.13%
308.82
A1/AANA4.16

3.59 61747YFD2 MORGAN STANLEY 5.164
04/20/2029 300,000.00 05/30/20245.44%
297,084.00
297,525.51
100.10

5.31%
300,289.20
3,055.37

1.23%
2,763.69
A1/AA+4.30

2.97 91159HJM3 US BANCORP 5.775 06/12/2029 300,000.00 06/20/2024

5.26%
305,430.00
304,704.50
102.26

5.33%
306,776.10
914.38

1.25%
2,071.60
A3/A
A

4.45 3.09
437076DC3 HOME DEPOT INC 4.75
06/25/2029 105,000.00 06/17/20244.90%
104,322.75
104,393.22
100.01

4.75%
105,007.25

83.13 0.43%
614.03
A2/A
A

4.48 3.99
756109CB8 REALTY INCOME CORP 4.0
07/15/2029 300,000.00 09/27/20244.32%
295,881.00
296,100.02

96.17 4.95%
288,504.00
5,533.33

1.18%
(7,596.02)
A3/ANA4.54

4.01 171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 300,000.00 09/19/20244.06%
307,731.00
307,278.30

99.48 4.78%
298,442.40
5,851.25

1.22%
(8,835.90)
A2/A
A

4.62 4.03
121
CONFIDENTIAL | 11
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
46647PAX4 JPMORGAN CHASE & CO 4.452
12/05/2029 200,000.00 12/09/20244.72%
198,072.00
198,101.13

97.80 5.23%
195,605.40
643.07

0.80%
(2,495.73)
A1/A
AA4.933.54
Total Corporate 6,400,000.00 3.75%
6,325,747.15
6,360,634.33

97.86 4.85%
6,259,923.76
64,398.47

25.56%
(100,710.57)
A2/A
A+

3.08 2.58

MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 82,594.53 --

4.09%
82,594.53
82,594.53

1.00 4.09%
82,594.53

0.00 0.34%

0.00 Aaa/
AAAm
AAA

0.00 0.00
Total Money
Market Fund 82,594.53 4.09%
82,594.53
82,594.53

1.00 4.09%
82,594.53

0.00 0.34%

0.00 Aaa/
AAAm
AAA

0.00 0.00

SUPRANATIONAL
459058JB0

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 0.625 04/22/2025
180,000.00 04/15/2020

0.70%
179,303.40
179,957.66

98.80 4.60%
177,842.34
215.97

0.73%
(2,115.32)
Aaa/AAA
NA

0.31 0.30
459058JL8

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 0.5 10/28/2025
250,000.00 10/21/2020

0.52%
249,717.50
249,953.59

96.86 4.44%
242,140.50
218.75

0.99%
(7,813.09)
Aaa/AAA
NA

0.82 0.80
459058KT9

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.5 07/12/2028
210,000.00 11/28/2023

4.55%
200,928.00
203,069.55

97.14 4.38%
203,998.62
3,450.42

0.83%
929.07
Aaa/AAA
NA

3.53 3.22
45950KDD9 INTERNATIONAL FINANCE CORP

4.5 07/13/2028 130,000.00 07/06/20234.53%
129,855.70
129,898.19
100.41

4.37%
130,531.96
2,730.00

0.53%
633.77
Aaa/AAA
NA

3.53 3.17
4581X0EN4

INTER-AMERICAN
DEVELOPMENT BANK 4.125
02/15/2029
300,000.00 02/15/2024

4.31%
297,534.00
297,961.69

98.78 4.45%
296,327.70
4,675.00

1.21%
(1,633.99)
Aaa/AAA
NA

4.13 3.69
Total
Supranational 1,070,000.00 2.90%
1,057,338.60
1,060,840.68

98.22 4.45%
1,050,841.12
11,290.14

4.29%
(9,999.56)
Aaa/AAA
NA

2.53 2.29

US TREASURY
91282CBC4 UNITED STATES TREASURY 0.375
12/31/2025 450,000.00 --0.71%
443,619.96
448,513.79

96.29 4.22%
433,316.25

4.66 1.77%
(15,197.54)
Aaa/AA+
AA+

1.00 0.97
122
CONFIDENTIAL | 12
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CBT7 UNITED STATES TREASURY 0.75
03/31/2026 350,000.00 --0.90%
347,500.15
349,363.53

95.78 4.27%
335,243.65
670.67

1.37%
(14,119.88)
Aaa/AA+
AA+

1.25 1.21
91282CCP4 UNITED STATES TREASURY 0.625
07/31/2026 350,000.00 --1.04%
343,220.70
347,765.47

94.50 4.26%
330,766.45
915.42

1.35%
(16,999.02)
Aaa/AA+
AA+

1.58 1.54
91282CCW9 UNITED STATES TREASURY 0.75
08/31/2026 650,000.00 --0.88%
645,862.26
648,606.54

94.43 4.26%
613,826.85
1,656.42

2.51%
(34,779.69)
Aaa/AA+
AA+

1.67 1.61
91282CDG3 UNITED STATES TREASURY 1.125
10/31/2026 700,000.00 --1.28%
694,789.06
698,060.66

94.53 4.27%
661,737.30
1,348.76

2.70%
(36,323.36)
Aaa/AA+
AA+

1.83 1.77
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 350,000.00 09/27/20224.25%
325,035.16
337,570.70

96.29 4.25%
337,016.05
2,235.58

1.38%
(554.65)
Aaa/AA+
AA+

2.25 2.13
91282CEN7 UNITED STATES TREASURY 2.75
04/30/2027 400,000.00 06/13/20223.43%
387,734.38
394,153.00

96.68 4.26%
386,709.60
1,883.98

1.58%
(7,443.40)
Aaa/AA+
AA+

2.33 2.21
91282CEW7 UNITED STATES TREASURY 3.25
06/30/2027 700,000.00 --2.97%
708,996.10
704,545.76

97.65 4.25%
683,582.90

62.85 2.79%
(20,962.86)
Aaa/AA+
AA+

2.50 2.36
91282CKZ3 UNITED STATES TREASURY 4.375
07/15/2027 275,000.00 10/28/20244.07%
277,126.95
276,989.31
100.06

4.35%
275,161.15
5,557.91

1.12%
(1,828.16)
Aaa/AA+
AA+

2.54 2.33
91282CFH9 UNITED STATES TREASURY 3.125
08/31/2027 250,000.00 09/08/20223.36%
247,275.39
248,542.47

97.12 4.28%
242,800.50
2,654.52

0.99%
(5,741.97)
Aaa/AA+
AA+

2.67 2.49
91282CFM8 UNITED STATES TREASURY 4.125
09/30/2027 280,000.00 12/20/20223.84%
283,401.56
281,954.34

99.61 4.28%
278,894.28
2,950.96

1.14%
(3,060.06)
Aaa/AA+
AA+

2.75 2.54
91282CFU0 UNITED STATES TREASURY 4.125
10/31/2027 280,000.00 01/09/20233.67%
285,490.63
283,231.81

99.61 4.27%
278,895.12
1,978.18

1.14%
(4,336.69)
Aaa/AA+
AA+

2.83 2.62
91282CGC9 UNITED STATES TREASURY 3.875
12/31/2027 280,000.00 01/26/20233.62%
283,215.63
281,955.47

98.85 4.29%
276,786.16

29.97 1.13%
(5,169.31)
Aaa/AA+
AA+

3.00 2.79
9128283W8 UNITED STATES TREASURY 2.75
02/15/2028 300,000.00 03/08/20234.37%
278,660.16
286,514.74

95.27 4.39%
285,796.80
3,116.17

1.17%
(717.94)
Aaa/AA+
AA+

3.13 2.91
91282CGT2 UNITED STATES TREASURY 3.625
03/31/2028 450,000.00 --3.63%
449,876.96
449,919.20

97.94 4.31%
440,740.35
4,167.75

1.80%
(9,178.85)
Aaa/AA+
AA+

3.25 2.99
91282CHA2 UNITED STATES TREASURY 3.5
04/30/2028 575,000.00 --3.61%
572,176.76
573,098.90

97.48 4.32%
560,495.63
3,446.82

2.29%
(12,603.27)
Aaa/AA+
AA+

3.33 3.08
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 250,000.00 06/15/20233.95%
246,347.66
247,487.13

97.81 4.32%
244,524.00
796.70

1.00%
(2,963.13)
Aaa/AA+
AA+

3.42 3.16
91282CHQ7 UNITED STATES TREASURY 4.125
07/31/2028 430,000.00 --4.64%
420,509.38
422,987.49

99.31 4.33%
427,032.57
7,422.76

1.74%
4,045.08
Aaa/AA+
AA+

3.58 3.24
91282CHX2 UNITED STATES TREASURY 4.375
08/31/2028 450,000.00 --4.53%
446,964.85
447,746.77
100.08

4.35%
450,357.75
6,689.40

1.84%
2,610.98
Aaa/AA+
AA+

3.67 3.30
123
CONFIDENTIAL | 13
City of American Canyon | Account #10130 | As of December 31, 2024 Execution Time: 01/03/2025 09:52:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CJA0 UNITED STATES TREASURY 4.625
09/30/2028 450,000.00 10/19/20234.97%
443,285.16
444,916.49
100.94

4.35%
454,207.95
5,317.48

1.85%
9,291.46
Aaa/AA+
AA+

3.75 3.37
91282CJN2 UNITED STATES TREASURY 4.375
11/30/2028 350,000.00 12/21/20233.82%
358,599.61
356,808.22
100.04

4.36%
350,141.75
1,346.15

1.43%
(6,666.47)
Aaa/AA+
AA+

3.92 3.54
91282CJW2 UNITED STATES TREASURY 4.0
01/31/2029 250,000.00 02/26/20244.31%
246,533.20
247,128.33

98.63 4.37%
246,575.50
4,184.78

1.01%
(552.83)
Aaa/AA+
AA+

4.08 3.66
91282CKD2 UNITED STATES TREASURY 4.25
02/28/2029 300,000.00 02/27/20244.30%
299,378.91
299,483.33

99.53 4.37%
298,597.80
4,332.18

1.22%
(885.53)
Aaa/AA+
AA+

4.16 3.72
91282CKG5 UNITED STATES TREASURY 4.125
03/31/2029 300,000.00 04/08/20244.43%
295,933.59
296,531.13

99.02 4.38%
297,050.70
3,161.74

1.21%
519.57
Aaa/AA+
AA+

4.25 3.81
91282CKP5 UNITED STATES TREASURY 4.625
04/30/2029 400,000.00 04/29/20244.66%
399,296.88
399,391.61
100.96

4.38%
403,833.60
3,168.51

1.65%
4,441.99
Aaa/AA+
AA+

4.33 3.86
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 350,000.00 06/26/20244.33%
352,570.31
352,301.71
100.48

4.38%
351,672.30
1,384.62

1.44%
(629.41)
Aaa/AA+
AA+

4.41 3.95
91282CKX8 UNITED STATES TREASURY 4.25
06/30/2029 450,000.00 --3.97%
455,619.14
455,175.80

99.45 4.39%
447,508.80

52.83 1.83%
(7,667.00)
Aaa/AA+
AA+

4.50 4.05
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 350,000.00 07/30/20244.30%
348,796.88
348,898.35

98.42 4.39%
344,452.50
5,858.70

1.41%
(4,445.85)
Aaa/AA+
AA+

4.58 4.07
91282CFJ5 UNITED STATES TREASURY 3.125
08/31/2029 500,000.00 --3.52%
491,214.84
491,719.19

94.72 4.39%
473,597.00
5,309.05

1.93%
(18,122.19)
Aaa/AA+
AA+

4.67 4.22
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 325,000.00 12/17/20244.29%
322,676.76
322,695.05

98.85 4.39%
321,257.30
2,296.10

1.31%
(1,437.75)
Aaa/AA+
AA+

4.83 4.30
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 300,000.00 12/09/20244.07%
300,750.00
300,740.91

98.86 4.38%
296,591.70
1,087.91

1.21%
(4,149.21)
Aaa/AA+
AA+

4.91 4.38
91282CMD0 UNITED STATES TREASURY 4.375
12/31/2029 325,000.00 12/30/20244.38%
324,860.35
324,860.43

99.95 4.39%
324,836.85

39.28 1.33%
(23.58)
Aaa/AA+
AA+

5.00 4.44
Total US Treasury 12,420,000.00 3.42%
12,327,319.32
12,369,657.62

97.90 4.32%
12,154,007.11
85,128.82

49.62%
(215,650.51)
Aaa/AA+
AA+

3.23 2.95
Total Portfolio 24,954,880.94 3.49%
24,768,350.92
24,852,983.22

97.86 4.49%
24,492,991.74
181,070.10
100.00%
(359,991.47)
Aa2/AAAA3.01

2.61 Total Market
Value + Accrued 24,674,061.85
124

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 19.

TITLE
Giovannoni Logistics Center Tentative Parcel Map and Design Permit Extension

RECOMMENDATION
Adopt a Resolution for a twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit from March 21, 2025, to March 21, 2026, APNs 057-130-034 and 057-130- 036 (File No. PL24-0031)

CONTACT
William He, AICP, Senior Planner

BACKGROUND & ANALYSIS
The Giovannoni Logis7cs Center consists of up to 2.4 million square feet of high-cube warehouse on 163 acres of a 208-acre project site. Approximately 45-acres will remain open space for stormwater deten7on and wetlands preserva7on. The semi-rectangular project site is bordered by industrial development in the Green Island Business Park to the west, the Napa Logis7cs Park and Devlin Road to the north, the Napa Branch Line to the east, and Green Island Road, a stone supply business, and a wine distribution warehouse to the south. A location map is included as Attachment 2.

The City Council approved a Tentative Parcel Map (TPM) and Design Permit on March 21, 2023. The TPM will expire two years from the approvaldate if a Final Map is not completed and ready for Recorda7on (Municipal Code (ACMC)Chapter 18). The Design Permit will expire in two years if the project construc7on does not commence (ACMC Sec7on 19.41.060). Currently, the applicant is processing mass grading plans for the project but they have not summi?ed a final map, and construction has not yet commenced.

On November 15, 2024, the Applicant requested a TPM and Design Permit extension due to ongoing legal ma?ers outside the applicant's control that have delayed the project. The applicant’s le?er of justification is available as Attachment 3.

The Subdivision Ordinance states that a TPM will expire two years from the approval date. The Municipal Code further states that if the TPM is extended, theDesign Permit associated with the TPM will also be extended (American Canyon Municipal Code Section 19.41.060). 125
The City Council is en7tled to grant a twelve-month TPM extension up to three 7mes when there are no significant changes to the project (ACMC Sec7on 18). Approval of this first request would extend the TPM and Design Permit expiration date to March 21, 2026.

On February 4, 2025, in response to oral concerns expressed by Ernie Knodel of Orchard Development during the public hearing, this item was con7nued to March 4, 2024. The City A?orney has opined that all discussions of NLPII and fair-share contribu7ons to the pump sta7on, force main, and/or gravity sewer will be agendized and scheduled at a future mee7ng. Therefore, materials for the map extension will be the same as those prepared for the original February 4 meeting when the matter was first agendized.

Public Outreach
Project outreach occurred between January 21, 2025, and February 3, 2025. A copy of the public notification addresses and map is included in Attachment 4. Specific events are outlined below:

Jan. 5, 2021 – Original Posting of Project on website
Jan. 21, 2025 – Public No7ce of City Council Mee7ng Posted on Bulle7n Board at City Hall and at Public Safety Building.

Jan. 21, 2025 – Public Notice of City Council Meeting published in newspaper.

Jan. 21, 2025 – Public Hearing Notice mailed to property owners and residents within 500 feet.

Jan. 28, 2025 – Staff report published, and GovDelivery No7ce of public review workshop sent to email subscribers list (4,340 +/-) Feb. 3, 2025 – GovDelivery No7ce Reminder of City Council mee7ng sent to email subscribers list (4,340 +/-)
Feb. 4, 2025 – City Council Meeting

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "A?ract and expand diverse business and employment opportunities."

FISCAL IMPACT
The Giovannoni TPM and Design Permit extension project required a developer deposit for review and processing, so there is no fiscal impact for staff time.

ENVIRONMENTAL REVIEW
The Tenta7ve Parcel Map and Design Permit was contemplated in the Giovannoni Logis7cs Center EIR (SCH #2021010104), which was cer7fied by the City Council in March 2023. The 12-month Parcel Map and Design Permit extension is substan7ally consistent with the cer7fied EIR and approved project. In accordance with CEQA Sec7on 15162, no further analysis is required when there is no substantial evidence of changed circumstances.

ATTACHMENTS:
126

1. Resolution - Giovannoni TPM and Design Permit Extension

2. Giovannoni TPM Extension - Location Map

3. Giovannoni TPM Extension - Request Letter

4. Giovannoni TPM extension - public outreach docs
127
RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON, CALIFORNIA,

APPROVING A TWELVE-MONTH EXTENSION TO THE GIOVANNONI TENTATIVE PARCEL MAP AND DESIGN PERMIT FROM MARCH 21, 2025, TO MARCH 21, 2026, APNS 057-090-008, 057-130-034 AND 057-130-036 (FILE NO. PL24-0031)
WHEREAS, on March 21, 2023, the City Council (i) approved a water supply assessment, (ii) certified the Final Environmental Impact Report (SCH #2021010104), (iii) adopted CEQA Findings of Fact, (iv) adopted a Statement of Overriding Considerations, and (v) adopted a Mitigation Monitoring and Reporting Program for the Giovannoni Logistics Center located north of Green Island Rd and bisected by Devlin Rd at APNs 057-090-008, 057-130-034, and 057-130-036; and
WHEREAS, on March 21, 2023, the City Council approved an application filed by Buzz Oates, LLC, (Applicant) for approval of the Giovannoni Logistics Center Phase 1 Design Permit to allow up to 1,069,904 square feet of High Cube Warehouse Uses on 70.2 acres located at APNs 057-090-008, 057- 130-034, and 057-130-036; and
WHEREAS, on March 21, 2023, the City Council approved the Giovannoni Logistics Center Tentative Parcel Map to create a two-lot subdivision for up to 1,069,904 square feet of High Cube Warehouse Uses on 70.2 acres located at APNs 057-090-008, 057-130-034, and 057-130-036; and WHEREAS, in accordance with the American Canyon Municipal Code (ACMC) Section 18.20.060, the Project was valid for two years with an expiration date set for March 21, 2025; and WHEREAS, on June 21, 2024, the Property Owner submitted mass grading plans for construction (File No. DV24-0009); and
WHEREAS, on November 15, 2024, the Applicant submitted a request for the City Council to extend the Tentative Parcel Map and Design Permit expiration date for twelve months in accordance to ACMC Section 18.20.060(C), which would extend the expiration to March 21, 2026; and WHEREAS, the Tentative Parcel Map and Design Permit extension is substantially consistent with the certified EIR (SCH #2021010104) and approved project, and in accordance with CEQA Section 15162, no further analysis is required when there is no substantial of changed circumstances; and WHEREAS, a duly-noticed public hearing was held by the City of American Canyon City Council on February 4, 2025 and March 4, 2025 on the subject application, at which time all those in attendance were given the opportunity to speak on this Tentative Parcel Map and Design Permit extension proposal; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves a twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit, subject to the following Conditions of Approval:

SECTION 1. CONDITIONS OF APPROVAL
128

1. Approval is granted for the twelve (12) month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit to develop up to 1,069,904 square feet of High Cube Warehouse Uses located north of Green Island Rd and bisected by Devlin Rd at APNs 057-090- 008, 057-130-034, and 057-130-036 (File No. PL24-0031).

2. The Applicant shall defend, indemnify, and hold harmless the City of American Canyon ("City"), its elected and appointed officials, officers, employees, attorneys, representatives, boards, commissions, volunteers and agents from and against all claims, actions, including actions to arbitrate or mediate, damages, losses, judgments, liabilities, expenses and other costs, or proceedings against the City, its elected and appointed officials, officers, employees, attorneys, representatives, boards, commissions, volunteers, or agents to attack, modify, set aside, void, or annul an approval, conditional approval, permit, entitlement, environmental document, environmental clearance, mitigation plan, or any other document or any of the proceedings, acts, or determinations taken, done, or made prior to granting of such approval, conditional approval, permit, entitlement, environmental clearance, environmental document, mitigation plan, or other document, by the City, including, without limitation, an action against an advisory agency, appeal board, or legislative body within the applicable limitation period.

The obligation to defend, indemnify and hold the City harmless shall include the payment of all legal costs and attorney’s fees (including a third party award of attorney’s fees), arising out of, resulting from, or in connection with the City’s act or acts leading up to and including approval of any environmental document or mitigation plan granting approvals to the Applicant, incurred on behalf of, or by, the City, its elected and appointed officials, officers, employees, representatives, attorneys, boards, commissions, volunteers and agents in connection with the defense of any claim, action, or proceeding challenging the entire or a portion of an approval, conditional approval, permit, entitlement or any other document of any related claim.

The obligation to defend, indemnify, and hold the City harmless shall include, but not be limited to, the cost of preparation of any administrative record by the City, staff time, copying costs, court costs, or attorney’s fees arising out of a suit or challenge contesting the adequacy of a permit, approval, conditional approval, entitlement, environmental document, mitigation plan, environmental clearance, or any other document or approval related to the Applicant’s Project.

The City will promptly notify the Applicant of any claim, action, or proceeding and will cooperate fully in the defense. If the City fails to promptly notify the Applicant of any claim, action, or proceeding, or the City fails to cooperate fully in the defense, the Applicant shall not be responsible to defend, indemnify, or hold harmless the City.

In the event a legal challenge to a City permit, approval, conditional approval, environmental document, environmental clearance, mitigation plan, entitlement or any other document, proceeding, determination, or action related to the Applicant’s Project is successful, and an award of attorneys’ fees is granted against the City, the Applicant shall be responsible to timely pay the full amount of such an award.

3. All previous conditions for the Giovannoni Logistics Center Tentative Parcel Map and Design Permit as documented in Resolutions 2023-23 and Resolution 2023-24 shall remain in full force and effect.
129

4. The approval shall become effective subject to return of the “Applicant Confirmation of Conditions of Approval” form signed by the property owner incorporated into this Resolution as Exhibit A.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4
th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney Exhibit A: Confirmation of Conditions of Approval
130
Exhibit A
Applicant Confirmation of Conditions of Approval
Giovannoni Logistics Center Tentative Parcel Map and Design Permit extension APNs 057-090-008, 057-130-034, and 057-130-036
(File No. PL24-0031)
As shown by my signature below, I confirm that I understand and agree to abide by the conditions of approval included in the Tentative Parcel Map and Design Permit extension approval for PL24-0031 dated March 4, 2025.

Applicant’s signature Date
Applicant’s name
Property Owner’s signature Date
Property Owner’s name
Please return signed confirmation to the City of American Canyon Community Development Department, 4381 Broadway, Suite 201, American Canyon, CA 94503 131
54600001 • 09/2021 | 2-2_local_vicinity.mxd
Exhibit 2-2
Local Vicinity Map
Source: Google Earth Aerial Imagery, 10/2020. County of Napa.

CITY OF AMERICAN CANYON

GIOVANNONI LOGISTICS CENTER PROJECT

ENVIRONMENTAL IMPACT REPORT
Eucalyptus Dr
Green Island Rd
Green Island Rd
Paoli Loop Rd
Watson Ln
Hanna Dr
Commerce Blvd
29 Devlin Rd
Kelly Rd
Airport Rd
12 Napa County Airport Napa Branch Line
California Northern Railroad
California Northern Railroad
Napa Logistics Park
Napa Airport
Corporate Center Middleton Way
2,000 1,000 0 2,000
Feet
Legend
Project Site
ATTACHMENT 2
132
November 15, 2024
Brent Cooper, AICP
Community Development Director
City of American Canyon
4381 Broadway Street, Suite 201
American Canyon, CA 94503
RE: Resolution No. 2023-24 – Giovannoni Logistics Center Tentative Parcel Map (PL 20-0043) Dear Mr. Cooper,
Please accept this letter as my formal request for an extension on the approval of the Tentative Parcel Map referenced above which was originally approved on March 21, 2023. The map pertains to existing APNs 057-130-034 (portion) and 057-130-036 and would ultimately facilitate the final parcels for our future development, including dedication of the required conservation easement. A copy of the map is attached for reference. The current expiration is March 25, 2025.

Due to ongoing legal matters outside of the projects control, our timeline in moving forward with development has been temporarily delayed. While we are committed to recording the map and commencing construction, I am not confident I will be able to meet the March 2025 map deadline given the current circumstances. As such, I’m requesting a 12-month extension for the approval and recordation of the subject map to allow enough time for the underlying legal matters to resolve.

We are committed to moving forward with this project and appreciate your consideration of this request.

I’m happy to provide any additional information, if needed.

Thank you for your time and understanding.

Sincerely,
Katelyn Moore
Senior Development Project Manager
Buzz Oates Construction, Inc.
(775) 232-6922
133
134
135
136
137
138
139

CITY OF AMERICAN CANYON CITY COUNCIL
NOTICE OF PUBLIC HEARING ( 2025-07)
On Tuesday, February 4, 2025, at the hour of 6:30 p.m., at 4381 Broadway, Suite 201 ( in the American Canyon City Council Chambers), a public hearing will be held by the City Council of the City of American Canyon to consider the following application:

APPLICATION: A twelve-month extension to the Giovannoni Logistics Center Tentative Parcel Map and Design Permit from March 21, 2025, to March 21, 2026 (File no. PL24-0031)
PROJECT DESCRIPTION: Recordation of the “Final Map” is a necessary step in the process for development of the Giovannoni Logistics Center. This application would extend the time to file a “ Final Map” application for the Giovannoni Logistics Center Tentative Parcel Map from March 21, 2025 to March 21, 2026. The Design Permit was approved in conjunction with the Parcel Map, so it would be extended along with the Parcel Map extension.

ENVIRONMENTAL REVIEW: The Tentative Parcel Map and Design Permit was contemplated in the Giovannoni Logistics Center EIR ( SCH # 2021010104), which was certified by the City Council in December of 2022. The 12-month Parcel Map and Design Permit extension is substantially consistent with the certified EIR and approved project. In accordance with CEQA Section 15162, no further analysis is required when there is no substantial evidence of changed circumstances.

PROJECT LOCATION: North of Green Island Road, bisected by Devlin Road, American Canyon, CA 94503; Assessor’ s Parcel Numbers 057-090-008, 057- 130-034, 057-130-036
APPLICANT: Buzz Oates, LLC
All interested persons are invited to attend the meeting and be heard on this matter. Copies of all documents that relate to the above-described project may be examined at the Community Development Department office prior to the hearing. The meeting will be conducted in person and by teleconference via a Zoom connection where the City Council and staff will participate with both audio and video presence.

The meeting will be accessible for all members of the public to attend via the City’ s website, YouTube, and Cable TV Channel 28 and public comments enabled via email and phone.

Written comments may be submitted to Taresa Geilfuss, CMC, City Clerk by email at cityclerk@americancanyon. gov. Hardcopy comments may be delivered to City Hall at 4381 Broadway, Suite 201, American Canyon, CA 94503, prior to the public hearing or to the City Council meeting. Electronic comments may be submitted up to 3 pm on the day of the hearing on our website at this link:
https:// www.americancanyon. gov/ Work/ Local-Government/ City-Hall/ City-Clerk/ Meetings- Agendas. 140
If you challenge the particular proceedings in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City prior to the public hearing.

Public meetings/ events sponsored or conducted by the City of American Canyon are held in accessible sites.

Requests for accommodations may be made by calling (707) 647-5310 (voice) or 711 for the California Relay Service or by e-mailing the ADA Coordinator at cityclerk@americancanyon. gov at least 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request.

Taresa Geilfuss, CMC City Clerk
Date: January 24, 2025
141
142
143

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

PUBLIC HEARING
ITEM NUMBER: 20.

TITLE
American Canyon Municipal Code Chapter 12.04.051 Skatepark Use

RECOMMENDATION
Waive first reading, read by 2tle only, and introduce an Ordinance of the City of American Canyon to repeal and replace Chapter 12.04.051 "Skatepark Use" to the American Canyon Municipal Code.

CONTACT
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
The former Skatepark was temporarily located behind the Phillip West Aqua2cs Center, adjacent to the American Canyon Middle School Gymnasium. It was fenced off and closed to the public during school hours. The City of American Canyon's Municipal Code 12.04.051, 2tled "Skate Park Use - Use of or Trespass at Skate Park When Closed," outlined the rules and regula2ons for the use of this temporary skatepark.

In 2022, the City and the Napa County Unified School District agreed to a property exchange, resul2ng in the reloca2on of the Skatepark to Veterans Memorial Park. The new facility was constructed and opened in April 2024, with temporary rules and signage in place. In response to the reloca2on and newly constructed Skatepark, an update to the Municipal Code is necessary. City staff, in collabora2on with the City's Risk Management team, are recommending an update to Municipal Code 12.04.051 (A>achment 1). On November 14, 2024, the Parks and Community Services Commission reviewed the proposed updates and recommended that the City Council adopt the revised Municipal Code. This update will establish comprehensive rules and regula2ons for the Skatepark's opera2on, ensuring alignment will current risk management best prac2ces and standards for a skatepark facility.

The adop2on of this ordinance will repeal and replace the current rules and regula2ons, modernizing the Skatepark's guidelines to meet current risk management expecta2ons. Addi2onally, it will rename Municipal Code 12.04.051 to "Skatepark Rules and Use."

COUNCIL PRIORITY PROGRAMS AND PROJECTS
144
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The fiscal impact will be $3,500 to replace and update the Skatepark signage, which will be funded through the Parks and Facility Maintenance budget, 100-50-540-42310 and was included in the MidYear 2024-25 Budget Update.

ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:

1. Ordinance 12.04.051 Skatepark Use
145
ORDINANCE NO. 2025-

AN ORDINANCE OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE CHAPTER

12.04.051 “SKATEPARK USE” TO THE AMERICAN CANYON MUNICIPAL CODE The Council of the City of American Canyon does hereby ordain as follows:

SECTION 1. Chapter 12.04.051 “Skatepark Use” of the City of American Canyon’s Municipal Code is hereby repealed and replaced with the following:

CHAPTER 12.04.051 SKATEPARK USE
(A) For the purpose of this section, the term “skatepark” means the designated concrete recreational skating facility at Veterans Memorial Park that contains ramps, obstacles, and structures such as half-pipe, bowls, rails, ledges, and stairs, which allow participants to perform tricks and practiced skills.
(B) This section does not apply to any duly authorized City employees. (C) Any person who violates this section is guilty of an infraction and upon conviction thereof shall be punished as provided by law.
(D) The City of American Canyon reserves the right to eject anyone from the skatepark for any reason and reserves the right to close the facility without notice. (E) The skatepark is open daily from sunrise to sunset unless otherwise posted. Use of the skatepark before sunrise, after sunset, or outside of posted hours is prohibited. (F) Anyone under the age of 14 must be accompanied by a parent or guardian. (G) No camping or overnight or extended use.
(H) No loitering or trespassing.
(I) Disorderly conduct, excessive noise, rioting, or any actions that disturb the peace is strictly prohibited.
(J) No person shall ride a skateboard or inline skate in the skatepark except while wearing a helmet, kneepads, and elbow pads.
(K) No person shall use the skatepark for any purpose other than skateboarding. Inline skating, bicycles, scooters, and motorized equipment are prohibited unless expressly authorized by the City of American Canyon.
(L) Unauthorized ramps, jumps, equipment or obstacles may not be brought to the skatepark or used at the skatepark.
(M)Fighting, intimidation, hazing, abusive/foul/offensive language and behavior, and profanity are not permitted.
(N) Keep food and drink off the skating surface and ramps. (O) The use of drugs, alcohol, or being under the influence of such substances is strictly prohibited at the skatepark. Alcoholic beverages are not permitted on the premises. (P) The use of tobacco products is strictly prohibited, including but not limited to cigarette smoking, electronic cigarettes or other vaping devices, nicotine delivery systems, smokeless tobacco, and any other paraphernalia.
146
(Q) No glass, stones, or similar items in or around the skating area. (R) No fires or barbeques.
(S) No amplified music without prior approval from the City of American Canyon. (T) Animals are not permitted within the skatepark.
(U) Organized events, commercialized lessons, and contests require express written authorization from the City of American Canyon.
(V) Vendors are prohibited unless approved by the City of American Canyon. (W)Dispose of trash into designated trash receptacles.
(X) No graffiti or tagging.
(Y) Activity is not permitted when the surface is wet or icy.

SECTION 2. EFFECTIVE DATES. This ordinance shall take effect thirty (30) days after its adoption.

SECTION 3. SEVERABILITY. The ordinance shall be liberally constructed to achieve its purpose and preserve its validity. If any provisions or clause of this ordinance or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the valid provision or application. To this end, the provisions of this ordinance are declared to be servable and are intended to have independent validity.

The foregoing ordinance was introduced and read at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 4 th day of March 2025, by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

The foregoing ordinance was adopted at a regular meeting of the City Council of the City of American Canyon, State of California, held on the 18th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
______________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
147
______________________________ ______________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 148

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 21.

TITLE
Wetlands Edge Enhancement Project (PR19-0100)

RECOMMENDATION
Adopt a Resolu0on 1) amending the FY2024-25 Capital Budget and increasing the Project Budget from $450,000 to $950,000; 2) awarding a construc0on contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunc0on with the Wetlands Edge Enhancement Project (PR19-0100).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
David Miller, CPII, Capital Projects Coordinator
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
In 2017, the City Council approved the Clarke Ranch Master Plan in response to overwhelming public support for expanded ameni0es and services. The Wetlands Edge Enhancement Project, also referred to as Clark Ranch Phase I, builds on that vision by crea0ng an inclusive space for outdoor learning and family gatherings. Furthermore, the receipt of a $250,000 Outdoor Environmental Educa0on Facili0es grant from California State Parks underscores the project's importance and provides essen0al funding for its implementa0on. Upon comple0on, the Wetlands Edge Enhancement Project will serve as a key des0na0on for residents and visitors, offering a range of activities that cater to diverse interests while preserving the ecological integrity of the site.

The primary objec0ve of the Wetlands Edge Enhancement Project is to provide several outdoor ameni0es that enhance educa0onal and recrea0onal opportuni0es while preserving the site's natural environment. Key components include the design and construc0on of an outdoor classroom, a nature trail, demonstra0on gardens and interpre0ve signage and exhibits. The outdoor classroom will feature shaded sea0ng for approximately 40 people and promo0ng environmental educa0on and community engagement. Demonstra0on gardens will showcase na0ve and pollinator-friendly plants, further suppor0ng local biodiversity. The nature trail, a linear path composed of compacted decomposed granite, will provide ADA-compliant access and a formalized route for visitors to explore the wetlands area without disturbing the natural grasses. Interpre0ve signage and exhibits 149
along the trail will offer interac0ve learning opportuni0es, highligh0ng topics such as local wildlife, na0ve plants, migra0on paCerns, and wetlands conserva0on. This project is jus0fied by the significant community interest in enhancing recreational and educational facilities.

The City solicited competitive bids for the Project on December 3, 2024. The Engineer's Estimate was $564,731. On January 9, 2025, the following bids were received:

Bidder Total Bid Amount
Marina Landscape, Inc. $679,065.95
Kerex Engineering $986,460.72
Hanford Applied Restoration &
Conservation
$1,064,054.75
The bid submiCed by Marina Landscape Inc., in the amount of $679,065.95 was the apparent low bid. Staff has reviewed the bid from Marina Landscape Inc., and found it to be both responsive and responsible. Staff has verified the contractor's qualifica0ons including valid Class A license, DIR registra0on, and references, and found them to be sa0sfactory and acceptable. The prices of the Bid Items reflect the reasonable and customary costs of comple0ng the work. Staff recommends the Council award a construc0on contract to Marina Landscape, Inc. in the amount of $679,065.95 in conjunction with the Wetlands Edge Enhancement Project (PR19-0100).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea0on: "Expand opportuni0es for use of outdoor recrea0on and an ac0ve and healthy lifestyle."

FISCAL IMPACT
The FY2024-25 Capital Budget currently provides for a Project Budget for the Wetlands Edge Enhancement Project (PR19-0100) in the amount of $450,000. Upon comple0on of the design and receipt of bids, it was determined that addi0onal funds are required to complete the Project. The table below is the proposed updated Project Budget.

Category Amount
Design $60,000.00
Construction $679,065.95
Contingency (20% of
construction)
$135,813.05
Materials Testing Services $30,000.00
Construction Management $45,121.00
Project Budget $950,000.00
There are available funds in the Park Impact Fee fund (fund 310) to cover the required addi0onal 150
amount, the addi0onal budget request will decrease fund balance to $1.2 million. Therefore, staff recommends amending the Project Budget as follows:

Source Current Increase Proposed
Fund 230, Outdoor Environmental Education Facilities
Grant Fund
$250,000 $0 $250,000
Fund 310, Parks Impact Fee $200,000 $500,000 $700,000
Total $450,000 $500,000 $950,000

ENVIRONMENTAL REVIEW
15304 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 4 exemp0on of minor altera0ons to land of Sec0on 15304 of Title 14 of the California Code of Regula0ons and said exemp0on is not negated by any excep0on under Sec0on 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - Wetlands Edge Enhancement Project

2. Exhibit - Wetlands Edge Enhancement Project Site Map

3. Site Plan with Planting Legend

4. Rendering View 1

5. Rendering View 2

6. Bid Results

7. Construction Plans

8. Wetlands Enhancement Presentation-2025-03-04.pdf

9. ACCPF Letter of Support

10. NSBTC Letter of Support
151
RESOLUTION NO. 2025-______
ADOPT A RESOLUTION 1) AMENDING THE FY2024-25 CAPITAL BUDGET AND INCREASING THE PROJECT BUDGET FROM $450,000 TO $950,000; 2) AWARDING A CONSTRUCTION CONTRACT TO MARINA LANDSCAPE, INC. IN THE AMOUNT OF $679,065.95, AND 3) AUTHORIZING THE

PUBLIC WORKS DIRECTOR TO EXECUTE CONTRACT CHANGE ORDERS IN AN AGGREGATE AMOUNT

NOT TO EXCEED THE PROJECT BUDGET, IN CONJUNCTION WITH THE WETLANDS EDGE ENHANCEMENT PROJECT (PR19-0100).

WHEREAS, the primary objective of the Wetlands Edge Enhancement Project (PR19-0100; “Project”) is to provide several outdoor amenities that enhance educational and recreational opportunities while preserving the site's natural environment; and
WHEREAS,the Project will serve as a key destination for residents and visitors, offering a range of activities that cater to diverse interests while preserving the ecological integrity of the site; and WHEREAS, the Project includes construction of walking trails, an outdoor shade structure, restroom and landscaping; and
WHEREAS, the Engineer’s Estimate for the Project is $564,731; and WHEREAS, the City solicited competitive bids for the Project on December 3, 2024, and on January 9, 2025, the following bids were received; and
Bidder Total Bid Amount
Marina Landscape Inc. $679,065.95
Kerex Engineering $986,460.72
Hanford Applied Restoration & Conservation $1,064,054.75 WHEREAS, staff has reviewed the bid from Marina Landscape Inc. and found it to be both responsive and responsible; and
WHEREAS, staff finds the prices of the Bid Items reflect reasonable and customary costs of completing the work; and
WHEREAS, upon completion of the design and receipt of bids, it was determined that additional funds are required to complete the improvements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby amends the FY 2024-25 Capital Budget as follows; and
Budget Line Item Name Amount
310-85-450-48310 Parks Impact Fee Fund Transfer to CIP Fund (Fund 350) $500,000 350-85-450-46110 CIP Fund Capital Outlay $500,000
152
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby amends the Project Budget for the Wetlands Edge Enhancement Project, increasing it as follows; and Source Current Increase Proposed
Fund 230, Outdoor Environmental Education Facilities Grant Fund $250,000 $0 $250,000
Fund 310, Parks Impact Fee Fund $200,000 $500,000 $700,000 Total $450,000 $500,000 $950,000
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon does hereby award a construction contract to Marina Landscape, Inc. in the amount of $679,065.95, and 3) authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunction with the Wetlands Edge Enhancement Project (PR19-0100).

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 153
N

WETLANDS EDGE ENVIROMENTAL

ENHANCEMENT PROJECT

EUCALYPTUS DRIVE

WETLANDS EDGE DRIVE
154

PLANT LEGEND

SYMBOL BOTANICAL NAME COMMON NAME SIZE WUCOLS QTY
TREES
ACER MACROPHYLLUM BIG LEAF MAPLE 15 GAL. MOD 1
AESCULUS CALIFORNICA CALIFORNIA BUCKEYE 5 GAL. V. LOW 6 CERCIS OCCIDENTALIS WESTERN REDBUD 5 GAL. V. LOW 3
CORYLUS CORNUTA CALIFORNICA WESTERN HAZELNUT 5 GAL. LOW 2 EXISTING TREE TO REMAIN --- 5
FRAXINUS LATIFOLIA OREGON ASH 15 GAL. MOD 5
GARRYA ELLIPTICA COAST SILKTASSEL 5 GAL. LOW 1
POPULUS FREMONTII FREMONT COTTONWOOD 15 GAL. MOD 1
QUERCUS AGRIFOLIA COAST LIVE OAK 15 GAL. LOW 14
QUERCUS LOBATA VALLEY OAK 15 GAL. LOW 5
SALIX LASIOLEPIS ARROYO WILLOW 5 GAL. HIGH 3
SAMBUCUS MEXICANA MEXICAN ELDERBERRY 5 GAL. LOW 4
UMBELLULARIA CALIFORNICA BAY LAUREL 15 GAL. MOD 5

SYMBOL BOTANICAL NAME COMMON NAME SIZE WUCOLS QTY
SHRUBS
ARCTOSTAPHYLOS X 'HOWARD MCMINN' MANZANITA DEEPROOT 40 LOW 4 BACCHARIS PILULARIS COYOTE BRUSH DEEPROOT 40 LOW 3
CALYCANTHUS OCCIDENTALIS WESTERN SPICEBUSH 1 GAL. MOD 3 CEANOTHUS GLORIOSUS PORRECTUS WILD LILAC DEEPROOT 40 LOW 10 ERIOGONUM FASCICULATUM CALIFORNIA BUCKWHEAT DEEPROOT 40 V. LOW 3 HETEROMELES ARBUTIFOLIA TOYON DEEPROOT 40 LOW 3
LONICERA HISPIDULA CALIFORNIA HONEYSUCKLE DEEPROOT 40 LOW 7 LUPINUS ALBIFRONS BUSH LUPINE 1 GAL. LOW 6
MIMULUS AURANTIACUS STICKY MONKEYFLOWER DEEPROOT 40 LOW 24 PRUNUS ILICIFOLIA LYONII CATALINA CHERRY DEEPROOT 40 LOW 7

SYMBOL BOTANICAL NAME COMMON NAME SIZE WUCOLS QTY
SHRUBS (CONT.)
RHUS INTEGRIFOLIA LEMONADE BERRY DEEPROOT 40 LOW 5
RHUS OVATA SUGAR BUSH DEEPROOT 40 LOW 3
RIBES AUREUM GOLDEN CURRANT DEEPROOT 40 LOW 6
RIBES SANGUINEUM RED FLOWERING CURRANT DEEPROOT 40 LOW 3 ROSA CALIFORNICA CALIFORNIA WILD ROSE DEEPROOT 40 LOW 8 RUBUS URSINUS CALIFORNIA BLACKBERRY DEEPROOT 40 LOW 20
SALVIA APIANA WHITE SAGE 1 GAL. LOW 3
SALVIA CLEVELANDII CLEVELAND SAGE DEEPROOT 40 LOW 12
SALVIA MELLIFERA BLACK SAGE DEEPROOT 40 V. LOW 12
SALVIA SONOMENSIS CREEPING SAGE 1 GAL. LOW 9
SCROPHULARIA CALIFORNICA CALIFORNIA FIGWORT DEEPROOT 40 LOW 12 SYMPHORICARPOS ALBUS WHITE SNOWBERRY DEEPROOT 40 LOW 6

EXISTING TO REMAIN
ACHILLEA M. 'PAPRIKA' COMMON YARROW EXISTING LOW 3
ACHILLEA M. 'SALMON BEAUTY' COMMON YARROW EXISTING LOW 3 ARCTOSTAPHYLOS X 'HOWARD MCMINN' MANZANITA EXISTING LOW 2 BACCHARIS PILULARIS COYOTE BRUSH EXISTING LOW 4
CEANOTHUS SPP. WILD LILAC EXISTING LOW 3
EPILOBIUM CANUM CALIFORNIA FUCHSIA EXISTING LOW 2
ERIOGONUM FASCICULATUM CALIFORNIA BUCKWHEAT EXISTING V. LOW 3 ERIOGONUM GRANDE RUBESCENS RED BUCKWHEAT EXISTING LOW 2 HETEROMELES ARBUTIFOLIA TOYON EXISTING LOW 2
MUHLENBERGIA RIGENS DEER GRASS EXISTING LOW 4
RHAMNUS CALIFORNICA CALIFORNIA COFFEEBERRY EXISTING LOW 1 ROSA CALIFORNICA CALIFORNIA WILD ROSE EXISTING LOW 4
SALVIA CLEVELANDII CLEVELAND SAGE EXISTING LOW 6
SALVIA MELLIFERA BLACK SAGE EXISTING V. LOW 1

GRASSES
MUHLENBERGIA RIGENS DEER GRASS DEEPROOT 16 LOW 31

PERENNIALS
ACHILLEA MILLEFOLIUM CALIFORNICA COMMON YARROW 4" LOW 6 ASCLEPIAS FASCICULARIS NARROWLEAF MILKWEED 1 GAL. LOW 16 EPILOBIUM CANUM CALIFORNIA FUCHSIA DEEPROOT 16 LOW 34
ERIOGONUM GRANDE RUBESCENS RED BUCKWHEAT DEEPROOT 40 LOW 18 FRAGARIA CHILOENSIS BEACH STRAWBERRY 1 GAL. MOD 19
MONARDELLA VILLOSA COYOTE MINT 4" LOW 18
(P) STORAGE SHED
(E) FITNESS AREA
(E) PARKING LOT
(E) TREES

TO REMAIN
(E) NATIVE PLANTINGS

TO REMAIN
(P) BIKE RACK ON CONCRETE PAD
(P) PUBLIC RESTROOM
(E) SITE FURNISHINGS

TO REMAIN
(E) SITE FURNISHINGS

TO REMAIN
(P) TRASH & RECYCLE

RECEPTACLE
(P) NATURAL DIRT TRAIL
(E) SITE FURNISHINGS

TO REMAIN
(P) BACKLESS BENCH ON

CONCRETE PAD
(P) SHADE STRUCTURE ON

CONCRETE PAVING
(E) TRAIL
155
156
157
Selected Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total X1 Traffic Control 1 LS $3,000.00 $3,000.00 $5,000.00 $5,000.00 $1,200.00 $1,200.00 $1,870.00 $1,870.00X2 Erosion Control & Stormwater Pollution Prevention 1 LS $3,000.00 $3,000.00 $2,000.00 $2,000.00 $9,600.00 $9,600.00 $15,000.00 $15,000.00 X3 Dust Control 1 LS $3,000.00 $3,000.00 $1,000.00 $1,000.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00X4 Soil Prep and Fine Grading 16917 SF $2.00 $33,834.00 $1.85 $31,296.45 $.96 $16,240.32 $1.00 $16,917.00X5 Mulch (3" Deep, Min.) 16917 SF $0.75 $12,687.75 $1.00 $16,917.00 $.60 $10,150.20 $2.75 $46,521.75X6 Tree Bubbler Assy: Rain Bird 1806‐SAM‐PRS SQ Series, 6" 98 EA $50.00 $4,900.00 $130.00 $12,740.00 $72.00 $7,056.00 $421.00 $41,258.00 X7 Shrub Spray ‐ MP Rotator on Stake 16917 SF $1.75 $29,604.75 $1.00 $16,917.00 $.60 $10,150.20 $2.50 $42,292.50 X8 RCV: Weathermatic MAX‐DW‐SPR‐NP ‐ 1" 12 EA $575.00 $6,900.00 $500.00 $6,000.00 $7,800.00 $93,600.00 $659.00 $7,908.00 X9 QCV: Rain Bird 44‐NP, 1" 5 EA $250.00 $1,250.00 $350.00 $1,750.00 $600.00 $3,000.00 $395.00 $1,975.00 X 10 Gate Valve: Nibco T‐113 3 EA $500.00 $1,500.00 $350.00 $1,050.00 $720.00 $2,160.00 $659.00 $1,977.00 X 11 Master Valve: Weathermatic 8200CR‐XS24NP ‐ 1.5" 1 EA $1,200.00 $1,200.00 $1,400.00 $1,400.00 $1,020.00 $1,020.00 $2,360.00 $2,360.00X 12 Controller ‐ Rain Master DXI‐PSBTW w/Accessories per City 1 EA $15,000.00 $15,000.00 $20,000.00 $20,000.00 $36,000.00 $36,000.00 $39,000.00 $39,000.00 X 13 Schedule 40 Mainline ‐ 1" 316 LF $6.00 $1,896.00 $9.00 $2,844.00 $14.40 $4,550.40 $26.00 $8,216.00 X 14 Schedule 40 Mainline ‐ 1.25" 144 LF $9.00 $1,296.00 $10.00 $1,440.00 $15.60 $2,246.40 $20.50 $2,952.00 X 15 Schedule 40 Mainline ‐ 1.5" 329 LF $12.00 $3,948.00 $11.00 $3,619.00 $16.80 $5,527.20 $16.00 $5,264.00 X 16 PVC Pipe & Wire Sleeving 10 LF $15.25 $152.50 $250.00 $2,500.00 $72.00 $720.00 $73.50 $735.00 X 17 Irrigation Audit 1 LS $3,000.00 $3,000.00 $1,000.00 $1,000.00 $3,600.00 $3,600.00 $4,560.00 $4,560.00 X 18 15 Gallon Trees 31 EA $350.00 $10,850.00 $200.00 $6,200.00 $180.00 $5,580.00 $398.00 $12,338.00X 19 5 Gallon Trees 19 EA $150.00 $2,850.00 $80.00 $1,520.00 $36.00 $684.00 $226.00 $4,294.00 X 20 1 Gallon Shrubs 56 EA $25.00 $1,400.00 $20.00 $1,120.00 $12.00 $672.00 $91.00 $5,096.00 X 21 Deeproot 40 166 EA $18.00 $2,988.00 $20.00 $3,320.00 $16.80 $2,788.80 $47.50 $7,885.00 X 22 Deeproot 16 65 EA $15.00 $975.00 $15.00 $975.00 $9.60 $624.00 $40.50 $2,632.50X 23 4" Pot 24 EA $10.00 $240.00 $20.00 $480.00 $7.20 $172.80 $40.50 $972.00 X 24 1‐year Landscape Maintenance Period 1 EA $14,000.00 $14,000.00 $20,000.00 $20,000.00 $21,600.00 $21,600.00 $88,200.00 $88,200.00X 25 Concrete Paving 2079 SF $22.00 $45,738.00 $19.00 $39,501.00 $30.00 $62,370.00 $19.50 $40,540.50 X 26 Stabilized Decomposed Granite Paving 1001 SF $9.00 $9,009.00 $14.00 $14,014.00 $38.40 $38,438.40 $17.50 $17,517.50X 27 Shade Structure 1 EA $94,000.00 $94,000.00 $177,000.00 $177,000.00 $174,000.00 $174,000.00 $125,595.00 $125,595.00X 28 8'x8' Shed 1 EA $5,000.00 $5,000.00 $5,000.00 $5,000.00 $7,200.00 $7,200.00 $12,200.00 $12,200.00X 29 Bicycle Racks 2 EA $2,500.00 $5,000.00 $1,000.00 $2,000.00 $1,440.00 $2,880.00 $3,200.00 $6,400.00X 30 Benches 3 EA $2,500.00 $7,500.00 $2,200.00 $6,600.00 $1,920.00 $5,760.00 $4,470.00 $13,410.00X 31 Waste Receptacles 6 EA $1,500.00 $9,000.00 $2,300.00 $13,800.00 $3,000.00 $18,000.00 $3,830.00 $22,980.00X 32 Dog Waste Station 2 EA $500.00 $1,000.00 $1,150.00 $2,300.00 $2,160.00 $4,320.00 $2,260.00 $4,520.00 Total $335,719.00 $421,303.45 $557,910.72 $608,386.75
Selected Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total X1 Traffic Control 1 LS 3,000.00 $ $3,000.00 $6,000.00 $6,000.00 $8,000.00 $8,000.00 $7,500.00 $7,500.00 X2 Erosion Control & Stormwater Pollution Prevention 1 LS 6,000.00 $ $6,000.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00 $13,000.00 $13,000.00 X3 Dust Control 1 LS 4,000.00 $ $4,000.00 $500.00 $500.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 X4 Demo Existing Concrete Path 50 SF 35.00 $ $1,750.00 $45.00 $2,250.00 $100.00 $5,000.00 $77.00 $3,850.00 X5 Demo Existing Fence 53 LF 10.00 $ $530.00 $45.00 $2,385.00 $100.00 $5,300.00 $56.00 $2,968.00 X6 Demo Existing HMA Paving 90 SF 20.00 $ $1,800.00 $60.00 $5,400.00 $50.00 $4,500.00 $57.00 $5,130.00 X7 Remove & Replace Curb and Gutter 12” 10 LF 85.00 $ $850.00 $435.00 $4,350.00 $150.00 $1,500.00 $350.00 $3,500.00X8 Grading and earthwork 1900 SF 5.00 $ $9,500.00 $13.00 $24,700.00 $45.00 $85,500.00 $28.00 $53,200.00 X9 6" Class II AB ‐ Restroom Base 6.5 CY 150.00 $ $975.00 $415.00 $2,697.50 $1,500.00 $9,750.00 $1,430.00 $9,295.00X 10 6" Class II AB ‐ Roadway 2 CY 150.00 $ $300.00 $400.00 $800.00 $1,500.00 $3,000.00 $2,160.00 $4,320.00X 11 4" Class II AB – Concrete Sidewalk/Path 1 CY 150.00 $ $150.00 $620.00 $620.00 $1,500.00 $1,500.00 $2,160.00 $2,160.00 X 12 4" Concrete Path/Sidewalk 50 SF 18.00 $ $900.00 $35.00 $1,750.00 $100.00 $5,000.00 $32.00 $1,600.00 X 13 4” Hot Mix Asphalt (Type A) – Wetlands Edge Drive 0.5 TON 250.00 $ $125.00 $9,000.00 $4,500.00 $2,000.00 $1,000.00 $7,850.00 $3,925.00 X 14 4" Sanitary Sewer Lateral 75 LF 125.00 $ $9,375.00 $30.00 $2,250.00 $500.00 $37,500.00 $283.00 $21,225.00 X 15 4” Sanitary Sewer Cleanout (SSCO) 3 EA 650.00 $ $1,950.00 $600.00 $1,800.00 $2,500.00 $7,500.00 $3,160.00 $9,480.00 X 16 Connect to Existing SS Main 1 EA 2,000.00 $ $2,000.00 $2,000.00 $2,000.00 $15,000.00 $15,000.00 $27,800.00 $27,800.00 X 17 Water Service Lines 42 LF 94.00 $ $3,948.00 $30.00 $1,260.00 $500.00 $21,000.00 $152.00 $6,384.00 X 18 Connect to Existing Water Service 3 EA 2,000.00 $ $6,000.00 $1,000.00 $3,000.00 $2,500.00 $7,500.00 $3,930.00 $11,790.00 X 19 CXT Denali Restroom 1 LS 164,594.00 $ $164,594.00 $190,000.00 $190,000.00 $200,000.00 $200,000.00 $248,800.00 $248,800.00 Total $217,747.00 $257,762.50 $428,550.00 $442,927.00
Combined Totals $553,466.00 $679,065.95 $986,460.72 $1,051,313.75 BID SCHEDULE PART B – RESTROOM IMPROVEMENTS RSA Engineers Estimate Marina Landscape, Inc. Kerex Engineering Hanford Applied Restoration BID SCHEDULE PART A – WETLANDS EDGE ENHANCEMENT PROJECT RSA Engineers Estimate Marina Landscape, Inc. Kerex Engineering Hanford Applied Restoration 158
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IMPROVEMENT PLANS
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C3.0 5
163

AMERICAN CANYON, CALIFORNIA

LANDSCAPE CONSTRUCTION DOCUMENTS FOR
L-0.0
L-1.0
L-2.0
L-3.0
L-4.0
L-5.0
L-6.0 TO L-6.1
L-7.0 TO L-7.1
L-8.0
L-9.0

COVER SHEET

GENERAL NOTES & SPECIFICATIONS

CONSTRUCTION CALLOUT PLAN

LAYOUT PLAN

TREE PLAN

SHRUB PLAN

IRRIGATION PLAN

CONSTRUCTION DETAILS

PLANTING DETAILS

IRRIGATION DETAILS
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CONSULTANTS:

WETLANDS EDGE PARK
CLIENT:

L-0.0

LIMIT OF WORK

SITE LOCATION

SHEET INDEX

VICINITY MAP SITE MAP
4381 BROADWAY STREET SUITE 201
AMERICAN CANYON, CA. 94503
(707) 647-4360
CIVIL ENGINEER: RSA+
1515 FOURTH STREET
NAPA, CA 94559
(707) 252-3301

COVER SHEET

MWELO STATEMENT OF COMPLIANCE
"I AGREE TO COMPLY WITH THE REQUIREMENTS OF THE

WATER EFFICIENT LANDSCAPE ORDINANCE AND SUBMIT A
COMPLETE LANDSCAPE DOCUMENTATION PACKAGE."
SUSAN HEIKEN, PLA CA LICENSE #6292
STUDIO 1515

COVER SHEET

WETLANDS EDGE ROAD

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JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
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SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115

EUCALYPTUS DRIVE
164
L-1.0GENERAL NOTES & SPECIFICATIONS

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DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115

GENERAL CONSTRUCTION NOTES GENERAL PLANTING NOTES

1. ALL CONSTRUCTION SHALL BE INSTALLED IN CONFORMANCE WITH ALL APPLICABLE STATE

AND LOCAL CODES AND ORDINANCES, BY LICENSED CONTRACTORS AND EXPERIENCED WORKMEN. CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS AND FEES RELATING TO HIS/HER WORK.

2. LOCATIONS OF UTILITIES SHOWN ARE APPROXIMATE. CONTRACTOR SHALL VERIFY LOCATION

OF ALL UTILITIES PRIOR TO CONSTRUCTION AND BE HELD ACCOUNTABLE FOR ALL DAMAGES INCURRED.

3. THESE NOTES SHALL BE USED IN CONJUNCTION WITH THE PLANS; ANY DISCREPANCIES

SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO THE CONSTRUCTION OF PLAN FEATURES.

4. CONDITIONS NOT SPECIFICALLY SHOWN SHALL BE CONSTRUCTED SIMILAR TO THE DETAILS FOR THE RESPECTIVE MATERIALS.

5. SAFETY OF PERSONS AND PROPERTY:

A. THE CONTRACTOR SHALL BE RESPONSIBLE FOR INITIATING, MAINTAINING, AND

SUPERVISING ALL PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE PERFORMANCE OF THE CONTRACT.

B. THE CONTRACTOR SHALL TAKE RESPONSIBLE PRECAUTIONS FOR THE SAFETY OF, AND

SHALL PROVIDE REASONABLE PROTECTION TO PREVENT DAMAGE, INJURY, OR LOSS TO EMPLOYEES ON THE SITE AND OTHER PERSONS WHO MAY BE AFFECTED THEREBY;

THE WORK, MATERIALS AND EQUIPMENT TO BE INCORPORATED THEREIN, WHETHER IN

STORAGE ON OR OFF SITE, UNDER CARE, CUSTODY, OR CONTROL OF THE CONTRACTOR OR THE CONTRACTOR'S SUBCONTRACTORS; AND OTHER PROPERTY AT

THE SITE OR ADJACENT THERETO SUCH AS TREES, SHRUBS, LAWNS, PAVEMENTS, ROADWAYS, STRUCTURES AND UTILITIES.

6. DESIGN, MATERIALS, EQUIPMENT AND PRODUCTS OTHER THAN THOSE DESCRIBED BELOW OR

INDICATED ON THE DRAWINGS MAY BE CONSIDERED FOR USE, PROVIDED PRIOR APPROVAL

FOR USE IS OBTAINED FROM THE OWNER'S REPRESENTATIVE, LANDSCAPE ARCHITECT, AND APPLICABLE GOVERNING AUTHORITY. NO VARIATION FROM DESIGN, MATERIALS, EQUIPMENT, OR PRODUCT SHALL BE ALLOWED WITHOUT SUCH APPROVALS.

7. ALL DIMENSIONS ARE TAKEN FROM FACE OF BUILDING, FACE OF WALL OR EDGE OF PAVING, UNLESS OTHERWISE NOTED ON THE PLAN. ALL RADII AND CURVES ARE TO HAVE SMOOTH CONTINUOUS TRANSITIONS WITHOUT ABRUPT CHANGES OR BENDS.

1. THE IRRIGATION PLAN IS DIAGRAMMATIC: ALL IRRIGATION EQUIPMENT SHOWN WITHIN

PAVED AREAS IS FOR DESIGN CLARIFICATION ONLY AND SHALL BE INSTALLED IN PLANTING AREAS. ALL VALVES AND SYSTEM EQUIPMENT SHALL BE LOCATED IN SHRUB AREAS WHEREVER POSSIBLE.

2. THE IRRIGATION SYSTEM SHALL BE INSTALLED BY A LICENSED CONTRACTOR IN CONFORMANCE WITH ALL APPLICABLE STATE AND LOCAL CODES/ORDINANCES. THE

CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS AND FEES RELATED TO HIS WORK ON THE PROJECT.

3. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO FAMILIARIZE HIMSELF WITH GRADE DIFFERENCES AND WITH ALL LOCATIONS OF STRUCTURES, UTILITIES, AND FENCES. THE

CONTRACTOR SHALL COORDINATE HIS WORK WITH OTHERS FOR THE LOCATION AND

INSTALLATION OF PIPE SLEEVES AND LATERAL LINES THROUGH FOOTINGS, UNDER PAVING, ETC. THE CONTRACTOR SHALL REPAIR ANY DAMAGE CAUSED BY HIS WORK AT NO ADDITIONAL COST TO THE OWNER.

4. DO NOT WILLFULLY INSTALL THE IRRIGATION SYSTEM AS SHOWN WHEN IT IS OBVIOUS IN

THE FIELD THAT UNKNOWN OBSTRUCTIONS, GRADE DIFFERENCES, OR DIFFERENCES IN AREA DIMENSIONS EXIST THAT MAY NOT HAVE BEEN CONSIDERED IN THE ENGINEERING.

SUCH DISCREPANCIES SHOULD BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT. IN THE EVENT THAT THIS NOTIFICATION IS NOT PERFORMED, THE CONTRACTOR SHALL ASSUME RESPONSIBILITY FOR ANY NECESSARY REVISIONS.

5. THE IRRIGATION SYSTEM DESIGN IS BASED ON THE MINIMUM PRESSURE AND THE MAXIMUM FLOW DEMAND AS STATED ON THE DRAWINGS FOR EACH POINT OF CONNECTION. THE

IRRIGATION CONTRACTOR SHALL VERIFY STATIC WATER PRESSURE, SERVICE LINE SIZE, AND WATER METER SIZE PRIOR TO CONSTRUCTION. ANY DISCREPANCIES BETWEEN THE

ACTUAL WATER PRESSURE, SERVICE SIZE, AND METER SIZE WITH THAT INDICATED ON THE

DRAWINGS IS TO BE IMMEDIATELY REPORTED TO THE OWNER'S REPRESENTATIVE AS WELL AS THE LANDSCAPE ARCHITECT PRIOR TO BEGINNING WORK.

6. ALL PIPE SIZES SHALL CONFORM TO THOSE SHOWN ON THE DRAWINGS. LATERAL PIPE NOT SIZED ON DRAWINGS AND DOWNSTREAM OF 1" PIPE SHALL BE 3/4" SIZE. NO SUBSTITUTIONS OF SMALLER PIPE SHALL BE PERMITTED. HOWEVER, SUBSTITUTIONS FOR LARGER PIPE SIZES MAY BE APPROVED.

7. ALL MAINLINE PIPING AND CONTROL WIRES UNDER PAVING OR WALLS SHALL BE INSTALLED IN SEPARATE SLEEVES. MAINLINE SLEEVES SHALL BE A MINIMUM OF TWICE (2X) THE DIAMETER OF THE PIPE TO BE SLEEVED. CONTROL WIRE SLEEVES SHALL BE OF SUFFICIENT SIZE (MINIMUM 1" SIZE) FOR THE REQUIRED NUMBER OF WIRES UNDER PAVING.

8. ALL EXCAVATIONS ARE TO BE BACKFILLED TO 85% COMPACTION (95% UNDER PAVING) UNLESS OTHERWISE NOTED.

9. THE CONTRACTOR SHALL REVIEW AND VERIFY THE LOCATION AND TYPE OF ELECTRICAL

POWER SOURCE IN THE FIELD WITH THE OWNER'S REPRESENTATIVE AND THE IRRIGATION DRAWINGS. ANY DISCREPANCIES MUST BE REPORTED TO BOTH THE OWNER'S REPRESENTATIVE AND THE LANDSCAPE ARCHITECT. THE CONTRACTOR SHALL OBTAIN THE

APPROVAL OF ALL CONTROLLER LOCATIONS PRIOR TO INSTALLATION AND SHALL MAKE THE FINAL CONNECTION FROM THE ELECTRICAL SOURCE TO THE CONTROLLER(S).

10. IRRIGATION CONTROL WIRE SHALL BE #14-1, U.L. APPROVED FOR DIRECT BURIAL. COMMON WIRE SHALL BE WHITE IN COLOR AND PILOT WIRES SHALL BE A COLOR OTHER THAN WHITE.

11. ALL WIRE SPLICES SHALL BE MADE WITHIN VALVE BOXES. SPLICES SHALL BE MADE WITH A COPPER CRIMP-TYPE CONNECTOR AND INSTALLED WITHIN '3M' #DBY SEALING PACK, OR APPROVED EQUAL. TAPE WIRES IN BUNDLES EVERY 10'.

12. THE CONTRACTOR SHALL FLUSH AND ADJUST ALL NOZZLES AND VALVES FOR OPTIMUM COVERAGE.

13. IRRIGATION EQUIPMENT NOT OTHERWISE DETAILED OR SPECIFIED SHALL BE INSTALLED ACCORDING TO THE MANUFACTURER'S RECOMMENDATIONS AND SPECIFICATIONS.

14. THE CONTRACTOR SHALL GUARANTEE THAT THE IRRIGATION SYSTEM IS FREE FROM

DEFECTS IN MATERIALS AND WORKMANSHIP FOR A PERIOD OF ONE YEAR AFTER FINAL ACCEPTANCE OF WORK. THE CONTRACTOR SHALL REPAIR OR REPLACE ANY DEFECTIVE MATERIALS OR WORK AT NO ADDITIONAL COST TO THE OWNER.

15. CONTRACTOR SHALL HIRE A THIRD PARTY IRRIGATION AUDITOR TO CONFIRM THAT THE IRRIGATION SYSTEM WAS INSTALLED PER APPROVED PLANS.

16. CONTRACTOR SHALL SUBMIT TO THE CITY A CERTIFICATE OF COMPLETION, IRRIGATION

AUDIT REPORT, IRRIGATION SCHEDULE, MAINTENANCE SCHEDULE, SOILS MANAGEMENT

REPORT, WHICH SHALL INCLUDE THE SOILS AGRONOMY TEST WITH RECOMMENDATIONS,

PROOF SHOWING THAT THE RECOMMENDATIONS WERE FOLLOWED, AND ANY ADDITIONAL REQUIRED INFORMATION AT THE COMPLETION OF PROJECT PRIOR TO FINAL INSPECTION.

CONSTRUCTION SPECIFICATIONS GENERAL IRRIGATION NOTES

1. THE CONTRACTOR SHALL PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS TO FURNISH AND INSTALL DRAINAGE SYSTEMS AS INDICATED ON THE DRAWINGS.

2. THE CONTRACTOR SHALL MAINTAIN THE PROJECT SITE THROUGHOUT THE PROCESS OF WORK IN A REASONABLE, DRY, WORKABLE CONDITION, FREE OF SURFACE WATER.

3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PLACEMENT OF ALL PIPES PRIOR TO

THE INSTALLATION OF PAVING AND OTHER SITE IMPROVEMENTS THAT MAY CREATE CONFLICTS WITH INSTALLATION OF OTHER WORK.

4. THE BOTTOM OF TRENCHES SHALL BE GRADED AND PREPARED TO PROVIDE A FIRM AND UNIFORM BEARING SURFACE THROUGHOUT THE ENTIRE LENGTH OF PIPE.

5. ALL TRENCHES SHALL BE BACK-FILLED WITH CLEAN, ON-SITE MATERIAL COMPACTED TO 95% RELATIVE COMPACTION.

6. THE CONTRACTOR SHALL CONSTRUCT FINISH GRADES OF LANDSCAPE TO DIRECT WATER TOWARDS DRAINAGE STRUCTURES OR STREET AS APPLICABLE.

7. FINISH GRADES IN PLANTER AREAS SHALL BE 1 INCH BELOW TOP OF CURB OR PAVING IN TURF AREAS AND 2" BELOW TOP OF GRADE OR PAVING IN SHRUB AREAS.

8. ALL EXISTING GRADES SHOWN ARE PER THE TOPOGRAPHIC SURVEY.

9. GENERALLY, ALLOWABLE SLOPES FOR LANDSCAPE AREAS SHALL BE AS FOLLOWS:

MINIMUM MAXIMUM
CONCRETE WALKS (LONGITUDINAL): 0% 5%
CONCRETE WALKS (CROSS SLOPES): 1% 2%
LANDSCAPE AREAS: 2% 5%

10. GRADE BREAK TRANSITIONS CONSTRUCTED IN PAVED AREAS SHALL BE SMOOTH WITHOUT ANY NOTICEABLE POINT.

11. THE OWNER'S REPRESENTATIVE SHALL APPROVE ALL CONCRETE FRAMEWORK IN PLACE

PRIOR TO THE PLACEMENT OF CONCRETE, AND RESERVES THE RIGHT TO MAKE ANY FIELD MODIFICATIONS AND GRADE ADJUSTMENTS DEEMED NECESSARY. THE FINISH GRADES OF

ALL LANDSCAPE AREAS ARE TO BE APPROVED BY THE OWNER'S REPRESENTATIVE PRIOR

TO THE INSTALLATION OF ANY PLANT MATERIAL

CONCRETE

GENERAL
A. THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT TO

CONSTRUCT THE CONCRETE IMPROVEMENTS AS SHOWN ON THE DRAWINGS, AND NOTED HEREIN.

B. ALL CONCRETE SHALL CONSIST OF PORTLAND CEMENT, FINE AGGREGATE (SAND), COARSE AGGREGATE AND WATER, PROPORTIONED AND MIXED TO ATTAIN 28 DAY COMPRESSIVE STRENGTH OF 2800 PSI WITH A SLUMP NOT TO EXCEED THREE INCHES.

CONCRETE REINFORCEMENT PER GEOTECHNICAL REPORTS.

C. THE CONTRACTOR SHALL CONFORM WITH ALL APPLICABLE RECOMMENDATIONS CONTAINED IN " RECOMMENDED PRACTICE FOR CONCRETE FORMWORK" PUBLICATION # 347-78 OF THE AMERICAN CONCRETE INSTITUTE.

MATERIALS
A. CEMENT STYLE SHALL BE TYPE II LOW ALKALI PORTLAND CEMENT CONFORMING TO ASTM C-150. THE SAME BRAND OF CEMENT SHALL BE USED THROUGHOUT THE PROJECT.

B. COLOR: NATURAL GRAY EXCEPT WHERE NOTED ON PLANS.

C. REINFORCING STEEL FOR PAVING AND WALLS SHALL BE NEW BILLET STEEL BARS CONFORMING TO ASTM A615-68.

FORMS
A. FORMS SHALL BE FREE OF WARP, SET PLUMB AND TRUE TO LINE AND GRADE WITH

UPPER EDGES FLUSH WITH SPECIFIED GRADE OR FINISH SURFACE OF THE CONSTRUCTED IMPROVEMENT, AND NOT MORE THAN 1/2" WIDER THAN THE SPECIFIED THICKNESS OF THE EDGE OF THE CONCRETE TO BE PLACED.

B. WOODEN FORMS SHALL HAVE A NET THICKNESS OF AT LEAST 1-1/2" AND SHALL BE FREE FROM IMPERFECTIONS WHICH WOULD IMPAIR THE STRENGTH FOR THE USE INTENDED.

BENDERS OR THIN PLANK FORMS MAY BE USED ON CURVES. FORMS SHALL BE SECURED

BY NAILING TO SIDE STAKES OF SUFFICIENT LENGTH AND CROSS SECTIONAL AREA TO ADEQUATELY RESIST LATERAL DISPLACEMENT DURING THE PLACEMENT OF CONCRETE.

FINISHING
A. CONCRETE SURFACES SHALL BE FLOATED PRIOR TO STEEL TROWEL. FORMED EDGES SHALL BE ROUNDED TO A RADIUS OF 1/2" OR AS SPECIFIED ON THE DRAWINGS. EDGES AT EXPANSION JOINTS SHALL BE ROUNDED TO A RADIUS OF 1/4".

B. CONCRETE FINISHES SHALL BE AS NOTED ON THE DRAWINGS AND SPECIFIED HEREIN.

C. NO ADVERTISING IMPRESSION, STAMPS, OR MARKS OF ANY DESCRIPTION WILL BE PERMITTED ON CONCRETE SURFACES. BROOM FINISH SHALL BE PERFORMED AFTER

FINISH TROWELLING BY DRAWING THE FOLLOWING BROOM TYPES ACROSS THE NARROWEST WIDTH OF CONCRETE.

1.) MEDIUM BROOM FINISH - PUSH WITH MEDIUM OR STIFF BRISTLES.

JOINTS
A. SET PREMOLDED EXPANSION JOINT STRIP BELOW FINISH GRADE SURFACE,

TEMPORARILY SECURED TO THE TOP OF EXPANSION STRIP OR USE PLASTIC FILLER

EXPANSION JOINTS SHALL BE SEALED WITH POLYSULFIDE OR POLYURETHANE WATERPROOF CAULKING. USE 1/2" EXPANSION JOINTS THROUGHOUT.

B. SCORED CONTROL JOINTS SHALL BE TOOLED TO A MINIMUM DEPTH OF 3/4" AND SHALL HAVE A RADIUS OF 1/8".

C. EXPANSION JOINTS TO BE 20' O.C.; DEEP TOOLED JOINTS TO BE 10' O.C.; SCORE JOINTS TO BE 5' O.C..

CURING COMPOUND
A. RESIN-BASE, CLEAR CURING COMPOUND CONFORMING TO ASTM C 309, TYPE

GENERAL DRAINAGE NOTES

1. PRIOR TO INITIATING WORK, CONTRACTOR SHALL VERIFY ALL GRADES, UTILITY LOCATIONS, EXISTING DRAINAGE STRUCTURES, AND STREET IMPROVEMENTS. IMMEDIATELY NOTIFY CITY ENGINEER OF ANY FIELD DISCREPANCIES WITH PLANS.

2. ALL PLANTED AREAS TO SLOPE TO AREA DRAINS AT A MINIMUM 2% SLOPE UNLESS OTHERWISE NOTED.

3. ALL LANDSCAPE DRAINLINES TO FALL AT A MINIMUM 1% SLOPE TO DRAINAGE STRUCTURES.

SEE CIVIL ENGINEER'S PLANS FOR EXISTING ELEVATIONS.

4. ALL LANDSCAPE DRAINS SHALL BE INSTALLED AT LOCATIONS AS SHOWN ON PLAN. DRAINS

THAT ARE NOT INSTALLED, OR THE RESULT OF SUCH ACTION SHALL NOT BE THE RESPONSIBILITY OF THE LANDSCAPE ARCHITECT.

5. FINISH GRADES IN PLANTED AREAS SHALL BE 1'' BELOW TOP OF CURB OR PAVING IN TURF AREAS AND 2'' BELOW TOP OF CURB OR PAVING IN SHRUB AREAS. 1% CROSS SLOPE UNLESS NOTED OTHERWISE. FINISH GRADE SHALL BE SET PRIOR TO PLANTING. ANY DISCREPANCY OR

UNFINISHED AREAS SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO PLANTING.

6. CONCRETE CONTRACTOR TO PROVIDE RISER AT FACE OF STOOP IF APPROACHING ENTRY WALKWAY EXCEEDS MAXIMUM ALLOWABLE SLOPE OF 5% AS DESIGNATED IN "CONSTRUCTION SPECIFICATIONS" ON THIS SHEET. SEE " CONSTRUCTION SPECIFICATIONS" ON THIS SHEET, FOR ADDITIONAL CONCRETE SLOPE AND LOT GRADING CRITERIA.

7. ALL CONCRETE SHALL HAVE MINIMUM 1% CROSS SLOPE OR AS NOTED ON PLANS.

1. CONTRACTOR SHALL MAINTAIN A QUALIFIED SUPERVISOR ON THE SITE AT ALL TIMES DURING CONSTRUCTION AND THROUGH THE COMPLETION OF PICKUP WORK.

2. CONTRACTOR SHALL VERIFY ALL PLANT MATERIAL QUANTITIES PRIOR TO INSTALLATION.

PLANT MATERIAL QUANTITIES ARE LISTED FOR THE CONVENIENCE OF THE CONTRACTOR.

ACTUAL NUMBER OF SYMBOLS SHALL HAVE PRIORITY OVER QUANTITY DESIGNATED.

3. ALL PLANT MATERIALS SHALL BE CERTIFIED BY THE NAPA COUNTY AGRICULTURAL COMMISSIONER

INSPECTION PROGRAM FOR THE FREEDOM OF GLASS WINGED SHARPSHOOTER OR OTHER PESTS IDENTIFIED BY THE AGRICULTURAL COMMISSIONER.

4. THE AGRICULTURAL COMMISSIONER'S OFFICE SHALL BE NOTIFIED OF ALL IMPENDING DELIVERIES OF

LIVE PLANTS WITH POINTS OF ORIGIN OUTSIDE OF NAPA COUNTY SO THAT INSPECTION CAN BE ARRANGED.

5. VERIFY EXISTING GRADE IN FIELD PRIOR TO PLANTING. EXISTING GRADE SHALL BE WITHIN ONE TENTH (1/10) OF A FOOT OF FINISH GRADE. FINISH GRADE SHALL BE 1 INCH BELOW TOP OF CURB AND/OR PAVING IN TURF AREAS AND 2 INCHES BELOW TOP OF CURB OR PAVING IN GROUND COVER AREAS.

6. PRIOR TO PLANTING, IRRIGATION SYSTEM SHALL BE FULLY OPERATIONAL. THOROUGHLY WATER ALL PLANTS IMMEDIATELY AFTER PLANTING.

7. PRIOR TO EXCAVATION, CONTRACTOR SHALL VERIFY LOCATIONS OF UNDERGROUND UTILITIES

8. PRIOR TO START OF PROJECT CONTRACTOR SHALL SUBMIT SOURCES OF PLANT MATERIALS AND TREES TO LANDSCAPE ARCHITECT.

9. PRIOR TO INSTALLATION, ALL PLANT MATERIALS SHALL BE SUBJECT TO APPROVAL BY THE LANDSCAPE ARCHITECT AND/OR THE OWNER'S REPRESENTATIVE. PLANT MATERIALS REJECTED FOR THE PROJECT SHALL BE IMMEDIATELY REMOVED FROM THE SITE.

10. LANDSCAPE ARCHITECT SHALL APPROVE ALL TREE LOCATIONS PRIOR TO INSTALLATION.

CONTRACTOR TO CONTACT LANDSCAPE ARCHITECT MIN. 72 HOURS PRIOR TO SCHEDULE TREE APPROVAL SITE VISIT. ANY AND ALL TREES INSTALLED COULD BE SUBJECT TO RELOCATION AT CONTRACTOR'S EXPENSE.

11. PRIOR TO PLANTING, ALL PLANTING AREAS SHALL BE FREE OF WEEDS, ROCKS, AND DEBRIS.

12. THE SOILS AMENDMENTS SPECIFIED HEREIN ARE FOR BIDDING PURPOSES ONLY. THE

CONTRACTOR SHALL PROVIDE A SOILS AGRONOMY REPORT FROM AN APPROVED SOILS LABORATORY PRIOR TO THE INSTALLATION OF PLANT MATERIAL. FOR THE AREA TO BE

LANDSCAPED THE FOLLOWING AMENDMENTS SHALL BE CROSS RIPPED OR EQUALLY CULTIVATED BY MEANS OF ROTOTILLING A UNIFORM DEPTH OF 12 INCHES AS FOLLOWS, EXCEPT IN AREAS WITH SLOPES OF 3:1OR GREATER. IN THESE AREAS AMENDMENTS SHOULD BE INSTALLED OR ADDED PER PLANTING DETAILS FOR EACH INDIVIDUAL PLANT.

AMOUNT PER 1,000 SQUARE FEET
-4 CU YDS. NITROGEN STABILIZED ORGANIC AMENDMENT DERIVED FROM REDWOOD, FIR, OR CEDAR SAWDUST.
-35LBS. 6-20-20 PELLETIZED FERTILIZER
-100LBS. AGRICULTURAL GYPSUM
-13 LBS. SOIL SULFUR
ALL SOIL AMENDMENTS SPECIFIED ARE FOR BIDDING PURPOSES ONLY. ONCE THE PROJECT SITE HAS

BEEN ROUGH GRADED CONTRACTOR SHALL OBTAIN A SOILS AGRONOMY REPORT COMMUNICATING CLEARLY TO THE SOILS LAB THAT THE PLANTING AREA IS FOR CALIFORNIA NATIVE PLANTS.

CONTRACTOR SHALL SUBMIT ONE COPY TO THE OWNER'S REPRESENTATIVE AND ONE TO THE LANDSCAPE ARCHITECT. THE SOIL PREPARATION AND AMENDMENT RECOMMENDATIONS INCLUDED IN THE SOILS REPORT SUPERCEDE THESE NOTES AND SHALL BE FOLLOWED BY THE CONTRACTOR.

13. THE PLANTING PIT PERIMETERS FOR TREES AND SHRUBS SHALL BE EXCAVATED TO

TWICE THE DIAMETER OF THE ROOTBALL, AS NOTED AND SHOWN ON THE PLANTING DETAILS. THE PITS SHALL BE SCARIFIED. THE ROOTBALL SHALL BE SET ON UNDISTURBED SOIL AND THE CROWN SHALL BE SET 1" ABOVE FINISH GRADE. A 3" BERM SHALL BE CREATED AROUND THE PLANT PIT AND MULCHED WITH 3" MINIMUM BARK MULCH. ALLOW 6'' MULCH CLEARANCE FROM SHRUB STEM AND TREE TRUNK.
-6 PARTS ON-SITE SOIL
-4 PARTS BY VOLUME ORGANIC AMENDMENT PER ABOVE (#12) SOIL PREP MIX.

14. THIRTY DAYS AFTER INSTALLATION ALL LANDSCAPE AREAS SHALL BE FERTILIZED WITH APPROVED 16-6-8 FERTILIZER APPLIED AT A RATE OF SIX (6) POUNDS PER 1000 SQ.FT.

FERTILIZER APPLICATION SHALL BE CONTINUED THEREAFTER AT 60 DAY INTERVALS.

15. FERTILIZER TABLETS SHALL BE AGRIFORM, 21 GRAM TABLETS (20-10-5) OR EQUAL IN QUANTITIES AS FOLLOWS:
-1 GALLON SHRUB 1
-5 GALLON SHRUB 3
-15 GALLON SHRUB OR TREE 4
-24" BOX TREE & LARGER 1 PER 4" OF BOX SIZE
-PLACE TABLETS AT HALF THE DEPTH OF THE ROOTBALL.

16. ALL SHRUB AND FALLOW AREAS TO RECEIVE 3" MINIMUM DEPTH OF SHREDDED RECYCLED WOOD MULCH. MULCH SHALL BE SHREDDED CEDAR OR REDWOOD CHIPS 1''-3'' IN LENGTH BY 3/8'' -5/8'' IN DIAMETER. RECYCLED WOOD MULCH PROVIDED BY WASTE MANAGEMENT EARTHCARE, A DIVISION OF WASTE MANAGEMENT RECYCLE AMERICA (877) 963-2784 OR APPROVED EQUAL. ALLOW 6'' MULCH CLEARANCE FROM SHRUB STEM AND TREE TRUNK.

17. PRIOR TO COMPLETION, THE LANDSCAPE ARCHITECT SHALL REVIEW THE PROJECT

LANDSCAPE FOR COMPLIANCE OF INSTALLATION IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS. THE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT A MINIMUM OF 72 HOURS PRIOR TO A SITE VISIT.

18. TREE SETBACKS SHALL BE THE FOLLOWING, OR AS PER LOCAL CODES AND ORDINANCES:
-6' FROM PAVED SURFACES
-5' FROM WATER METERS AND JOINT TRENCHES
-7' FROM STREETLIGHTS
-10' FROM SANITARY SEWER LINES

19. ALL TREES PLANTED WITHIN 5' OF PAVING, WATER METERS, OR JOINT TRENCHES SHALL

RECEIVE LINEAR RECYCLED PLASTIC ROOT BARRIERS PARALLEL TO CURB AND WALKS EACH SIDE (24" DEPTH X 4' LENGTH, MIN.) MANUF. DEEPROOT. #UB-24-2. (800) 458-7668.

20. THE CONTRACTOR SHALL GUARANTEE THAT ALL SHRUBS ARE FREE FROM DEFECT IN MATERIAL OR WORKMANSHIP FOR A PERIOD OF 90 DAYS AFTER FINAL ACCEPTANCE OF WORK. TREES SHALL BE GUARANTEED FOR ONE YEAR AFTER FINAL ACCEPTANCE OF WORK.

THE CONTRACTOR SHALL REPLACE ANY DEFECTIVE PLANT MATERIAL OR WORKMANSHIP AT NO ADDITIONAL COST TO THE OWNER DURING THIS PERIOD. 165
13 6
2 14
16 15
16 15
15 15
5 5
5 5
8 8
12 9
10 11
11 15 9
10 3
1 1
1 1
9 10
1 17
17 17
17 8
18 7
2 2
2 5
5 1
4 · REFER TO SHEET L-1.0 FOR CONSTRUCTION NOTES & SPECIFICATIONS. · REFER TO SHEET L-7.0 FOR CONSTRUCTION DETAILS.

N
L-2.0CONSTRUCTION CALLOUT PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

CONSTRUCTION CALLOUT LEGEND
CONCRETE PAVING. SEE DETAIL: A. SHEET: L-7.0.

FINISH: MEDIUM BROOM. COLOR: NATURAL GRAY.

NATAURAL DIRT TRAIL.

BID ALTERNATE:DECOMPOSED GRANITE PAVING WITH STEEL HEADERS.

SEE DETAIL: B. SHEET: L-7.0. COLOR: TAN.

STABILIZED DECOMPOSED GRANITE PAVING.

MANUFACTURER: ORGANIC-LOCK
SUPPLIER: WHEELER ZAMORINI
COLOR: TAN
INSTALL PER MANUFACTURER'S SPECIFICATIONS.
44' CHARLESTON SHADE STRUCTURE BY CLASSIC RECREATION SYSTEMS, INC. AVAILABLE THROUGH ROSS RECREATION. CONTACT JON BAWDEN (707)538-3800. ROOF: STANDING SEAM.

ROOF COLOR: SANDSTONE. FRAME COLOR: POWDER COAT RAL 7008 WITH ANTI-GRAFFITI CLEAR COAT. INSTALL PER MANUFACTURER'S SPECIFICATIONS.

PLANTING AREA, TYPICAL.

PUBLIC RESTROOM. SEE CIVIL ENGINEER'S PLANS.
8'x8' GARDEN RANCH STORAGE SHED BY TUFF SHED. SINGLE DOOR. VERTICAL SIDING COLOR:

PONYTAIL. TRIM COLOR: DELICATE WHITE. STANDARD ROOF 3-TAB SHINGLES COLOR: WHITE.

PRESSURE TREATED FLOOR.

SURFACE MOUNT BACKLESS WOOD GRAIN BENCH ON CONCRETE PAD, TYPICAL. SEE DETAIL:

C. SHEET: L-7.0. MODEL: #428 TIMBER SERIES. COLOR: SANDSTONE. MANUFACTURER:

OUTDOOR CREATIONS. QUANTITY: (10). INSTALL PER MANUFACTURER'S SPECIFICATIONS.

SURFACE MOUNT TRASH RECEPTACLE ON CONCRETE PAD, TYPICAL. SEE DETAIL: D. SHEET:

L-7.0. MODEL: #515 TIMBER TRASH RECEPTACLE. MANUFACTURER: OUTDOOR CREATIONS, INC.

COLOR: SANDSTONE. QUANTITY: (7). INSTALL PER MANUFACTURER'S SPECIFICATIONS.

SURFACE MOUNT RECYCLING RECEPTACLE ON CONCRETE PAD, TYPICAL. SEE DETAIL: D.

SHEET: L-7.0. MODEL: #515 TIMBER RECYCLING RECEPTACLE. MANUFACTURER: OUTDOOR CREATIONS, INC. COLOR: SANDSTONE. QUANTITY: (7). INSTALL PER MANUFACTURER'S SPECIFICATIONS.

MUTT MITT DISPENSER ON CONCRETE PAD WITH EMBEDDED POST. SEE DETAIL: E. SHEET:

L-7.0. MANUFACTURER: MUTT MITT. MODEL: DOG WASTE STATION. COLOR: GREEN STATION - 2 PLY MUTT MITTS.

EMBEDDED BIKE RACK ON CONCRETE PAD, TYPICAL. SEE DETAIL: C, SHEET: L-7.0.

MODEL/PRODUCT: WESTPORT NO SCRATCH INVERTED U, MOUNTING: EMBEDMENT, SUPPLIER: SPORTWORKS NORTHWEST, INC. QUANTITY: (2)
INSTALL PER MANUFACTURER'S SPECIFICATIONS.

EXISTING ASPHALT PARKING AREA TO REMAIN.

EXISTING PARK SIGN TO REMAIN.

EXISTING DECOMPOSED GRANITE PATH TO REMAIN, TYP.

EXISTING FENCE TO REMAIN.

EXISTING SITE FURNISHINGS TO REMAIN, TYP.

METAL HEADER, SEE DG DETAIL.

BID ALTERNATE: SOUTHEAST TRAILS, PLANTING AND SITE FURNISHINGS. 1 2

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 CONTACTS
ROSS RECREATION, INC.
· 707-538-3800

TUFF SHED
· 707-586-8833

OUTDOOR CREATIONS
· 530-365-6106

MUTT MITT
· 800-697-6084
SPORTWORKS NORTHWEST, INC.
· 888-661-0555

WHEELER ZAMORINI
· 707-543-8400
18 19
166
POB @
B.O.C.

CORNER
25-00
50-00
75-00
00-00
00-00 25-00
50-00
66-06
00-00
00-00
25-00
50-00
125-00
100-00
75-00
50-00
25-00
00-00
66-06
9'
4'-6"
14'-5" 1'-9" 22'-3" 6'-8"
2'-4"
29'-1" 32'-4" 2'-4" 25'-9" 18'-6"
1'-1"
7'-9"
52'
4'-6"
4'-7"
R24'
37'-8" 101'-9"
127'-5"
41'
12'
R10'
10'-3"
R5' TYP.

R6'-2"
185-03
202-11
63-03
6'
TYP.
10' TYP. TYP.
4'
3' TYP.
232-02
210-05
140-00
54-00
8'
6'
00-00
8'
10'
5'
5'
20-00
54'
00-00
137-06
108-06
88'-10"
8-00 7'
7'
29-06
8'
8'
38-10
8' TYP.
3'
20-00
21-00
12'
3'
00-00
R37'-6"
18' 12'-6"
· REFER TO SHEET L-1.0 FOR GENERAL NOTES & SPECIFICATIONS. · REFER TO SHEET L-7.0 FOR CONSTRUCTION DETAILS.

N
L-3.0LAYOUT PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

CENTERLINE
ALIGN

PROPERTY LINE
RADIUS
SQUARE

TYPICAL

FEET - INCHES

TRAIL CENTERLINE
25' INTERVAL
P
R
SQ.

TYP.
00-00
CL
ALN.

L

LAYOUT LEGEND

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
NOTE:

ALL RADII AT PATH INTERSECTIONS
SHALL BE 5' EXCEPT WHERE NOTED.
167
· REFER TO SHEET L-1.0 FOR PLANTING NOTES & SPECIFICATIONS. · REFER TO SHEET L-8.0 FOR PLANTING DETAILS.

N
L-4.0TREE PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

TREE LEGEND

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115

IRRIGATION

MWELO STATEMENT OF COMPLIANCE
"I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE

AND APPLIED THEM ACCORDINGLY FOR THE EFFICIENT USE
OF WATER IN THE IRRIGATION DESIGN PLAN."
SUSAN HEIKEN, PLA CA LICENSE #6292
STUDIO 1515
NOTES:

1. ALL TREES SHALL AVOID CONFLICTS WITH PAVING, STREET LIGHTS AND OTHER UTILITIES.

2. THE LOCATION OF TREES AS SHOWN ON THIS PLAN IS REFERENTIAL. TREE SETBACKS SHALL BE THE FOLLOWING, OR AS PER LOCAL CODES AND ORDINANCES:
-8' FROM PAVED SURFACES
-10' FROM WATER METERS & WATER SERVICE LINES
-10' FROM SANITARY SEWER SERVICE LINES
-10' FROM STORM DRAIN LINES
-10' FROM JOINT TRENCH MAINS, SERVICE LINES & BOXES
-15' FROM STREETLIGHTS

3. TREE LOCATIONS ARE SCHEMATIC. CONTRACTOR SHALL LOCATE TREE BASED ON DRIVEWAY, WALK AND UTILITY LOCATIONS.

4. ALL TREES PLANTED WITHIN (10) TEN FEET OF SEWER AND WATER LINES SHALL RECEIVE LINEAR ROOT BARRIERS.

SYMBOL BOTANICAL NAME COMMON NAME SIZE WUCOLS QTY
TREES
ACER MACROPHYLLUM BIG LEAF MAPLE 15 GAL. MOD 1
AESCULUS CALIFORNICA CALIFORNIA BUCKEYE 5 GAL. V. LOW 6 CERCIS OCCIDENTALIS WESTERN REDBUD 5 GAL. V. LOW 3
CORYLUS CORNUTA CALIFORNICA WESTERN HAZELNUT 5 GAL. LOW 2 EXISTING TREE TO REMAIN --- 5
FRAXINUS LATIFOLIA OREGON ASH 15 GAL. MOD 5
GARRYA ELLIPTICA COAST SILKTASSEL 5 GAL. LOW 1
POPULUS FREMONTII FREMONT COTTONWOOD 15 GAL. MOD 1
QUERCUS AGRIFOLIA COAST LIVE OAK 15 GAL. LOW 14
QUERCUS LOBATA VALLEY OAK 15 GAL. LOW 5
SALIX LASIOLEPIS ARROYO WILLOW 5 GAL. HIGH 3
SAMBUCUS MEXICANA MEXICAN ELDERBERRY 5 GAL. LOW 4
UMBELLULARIA CALIFORNICA BAY LAUREL 15 GAL. MOD 5
168
2 RO3
3 SM3
3 MA
1 HA
3 MU2 9
SC2
3 SS
3 SC3
3 SC
3 LA
1 HA
3 SM3
3 MA
5 MU2
3 4 SA2
RO
4 MU
3 AP
3 SM3
3 BA2
3 AY
3 RO3
8 MV
3 SC3
10 MU2
3 MA
3 SM3
3 LH
3 RS
3 6 RG
MU2
3 MA
3 3 MV
SA
3 EH
3 PL
6 SS
4 SC3
3 RI
3 EF2
3 RO3
2 ER
2 BA
1 SC
3 CA
2 EH2
3 AS
1 SM
2 AH
1 RH
3 MA
3 CO
3 SA2
1 AH2
2 SC
2 BA
3 EF
3 HA2
4 ER2
5 ER2
3 FC
4 MV
5 FC
3 PL 3
RO2
2 RI
4 MU2
3 RG
6 AF
4 RU
1 PL
3 MV
5 ER2
1 RU
4 FC
4 CP
4 ER2
5 EH
4 RU
2 LH
3 FC
10 AF
23 EH
2 LH
6 CP
3 SC2
3 LA
2 SC3
3 AH2
3 RU
3 RU
3 RU
2 RU
4 FC
3 EH
9 MA
3 MU2
· REFER TO SHEET L-1.0 FOR PLANTING NOTES & SPECIFICATIONS. · REFER TO SHEET L-8.0 FOR PLANTING DETAILS.

N
L-5.0SHRUB PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

SHRUB LEGEND

PLANTING CALLOUT
KEY

PLANT ABBREVIATION

NUMBER OF PLANTS
12 GN
NOTE:

PLANT CAN SIZE PER

PLANT LEGEND

LANDSCAPE

MWELO STATEMENT OF COMPLIANCE
"I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE

AND APPLIED THEM ACCORDINGLY FOR THE EFFICIENT USE
OF WATER IN THE LANDSCAPE DESIGN PLAN."
SUSAN HEIKEN, PLA CA LICENSE #6292
STUDIO 1515

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115

CODE BOTANICAL NAME COMMON NAME SIZE WUCOLS QTY
SHRUBS
AH2 ARCTOSTAPHYLOS X 'HOWARD MCMINN' HOWARD MCMINN MANZANITA DEEPROOT 40 LOW 4 BA2 BACCHARIS PILULARIS COYOTE BRUSH DEEPROOT 40 LOW 3
CO CALYCANTHUS OCCIDENTALIS WESTERN SPICEBUSH 1 GAL. MOD 3 CP CEANOTHUS GLORIOSUS PORRECTUS WILD LILAC DEEPROOT 40 LOW 10 EF2 ERIOGONUM FASCICULATUM CALIFORNIA BUCKWHEAT DEEPROOT 40 V. LOW 3 HA2 HETEROMELES ARBUTIFOLIA TOYON DEEPROOT 40 LOW 3
LH LONICERA HISPIDULA CALIFORNIA HONEYSUCKLE DEEPROOT 40 LOW 7 LA LUPINUS ALBIFRONS BUSH LUPINE 1 GAL. LOW 6
MA MIMULUS AURANTIACUS STICKY MONKEYFLOWER DEEPROOT 40 LOW 24 PL PRUNUS ILICIFOLIA LYONII CATALINA CHERRY DEEPROOT 40 LOW 7 RI RHUS INTEGRIFOLIA LEMONADE BERRY DEEPROOT 40 LOW 5
RO2 RHUS OVATA SUGAR BUSH DEEPROOT 40 LOW 3
RG RIBES AUREUM GOLDEN CURRANT DEEPROOT 40 LOW 6
RS RIBES SANGUINEUM RED FLOWERING CURRANT DEEPROOT 40 LOW 3 RO3 ROSA CALIFORNICA CALIFORNIA WILD ROSE DEEPROOT 40 LOW 8 RU RUBUS URSINUS CALIFORNIA BLACKBERRY DEEPROOT 40 LOW 20 SA SALVIA APIANA WHITE SAGE 1 GAL. LOW 3
SC3 SALVIA CLEVELANDII CLEVELAND SAGE DEEPROOT 40 LOW 12 SM3 SALVIA MELLIFERA BLACK SAGE DEEPROOT 40 V. LOW 12
SS SALVIA SONOMENSIS CREEPING SAGE 1 GAL. LOW 9
SC2 SCROPHULARIA CALIFORNICA CALIFORNIA FIGWORT DEEPROOT 40 LOW 12 SA2 SYMPHORICARPOS ALBUS COMMON WHITE SNOWBERRY DEEPROOT 40 LOW 6

EXISTING TO REMAIN
AP ACHILLEA MILLEFOLIUM 'PAPRIKA' PAPRIKA COMMON YARROW EXISTING LOW 3 AS ACHILLEA MILLEFOLIUM 'SALMON BEAUTY' SALMON BEAUTY COMMON YARROW EXISTING LOW 3 AH ARCTOSTAPHYLOS X 'HOWARD MCMINN' HOWARD MCMINN MANZANITA EXISTING LOW 2 BA BACCHARIS PILULARIS COYOTE BRUSH EXISTING LOW 4
CA CEANOTHUS SPP. WILD LILAC EXISTING LOW 3
EH2 EPILOBIUM CANUM CALIFORNIA FUCHSIA EXISTING LOW 2
EF ERIOGONUM FASCICULATUM CALIFORNIA BUCKWHEAT EXISTING V. LOW 3 ER ERIOGONUM GRANDE RUBESCENS RED BUCKWHEAT EXISTING LOW 2 HA HETEROMELES ARBUTIFOLIA TOYON EXISTING LOW 2
MU MUHLENBERGIA RIGENS DEER GRASS EXISTING LOW 4
RH RHAMNUS CALIFORNICA CALIFORNIA COFFEEBERRY EXISTING LOW 1 RO ROSA CALIFORNICA CALIFORNIA WILD ROSE EXISTING LOW 4 SC SALVIA CLEVELANDII CLEVELAND SAGE EXISTING LOW 6
SM SALVIA MELLIFERA BLACK SAGE EXISTING V. LOW 1

GRASSES
MU2 MUHLENBERGIA RIGENS DEER GRASS DEEPROOT 16 LOW 31

PERENNIALS
AY ACHILLEA MILLEFOLIUM CALIFORNICA CALIFORNIA COMMON YARROW 4" LOW 6 AF ASCLEPIAS FASCICULARIS NARROWLEAF MILKWEED 1 GAL. LOW 16 EH EPILOBIUM CANUM CALIFORNIA FUCHSIA DEEPROOT 16 LOW 34 ER2 ERIOGONUM GRANDE RUBESCENS RED BUCKWHEAT DEEPROOT 40 LOW 18 FC FRAGARIA CHILOENSIS BEACH STRAWBERRY 1 GAL. MOD 19
MV MONARDELLA VILLOSA COYOTE MINT 4" LOW 18
169
3 4"
POC
1" CC
A3 3.74 GPM
1" L 1.34 in/h
GPM

1.31 in/h L

5.27 1"
A6
GPM

1.36 in/h L

7.48 1"
A10
1"
1 1
4"
1 1
2"
1 1
2"
1 1 1 4" 1
4"
3 4"
1 1
2"
1"
1 1
2"
3 4"
· REFER TO SHEET L-1.0 FOR IRRIGATION NOTES & SPECIFICATIONS. · REFER TO SHEET L-9.0 FOR IRRIGATION DETAILS.

N
L-6.0TREE IRRIGATION PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

IRRIGATION LEGEND

IRRIGATION LAYOUT NOTE
THE IRRIGATION PLAN IS DIAGRAMMATIC. ALL

IRRIGATION EQUIPMENT SHOWN WITHIN PAVED AREA

IS FOR DESIGN CLARIFICATION ONLY AND SHALL BE
INSTALLED IN THE PLANTING AREAS WHERE POSSIBLE.

ALL VALVES AND SYSTEM EQUIPMENT SHALL BE
LOCATED IN PLANTING AREAS. CONTRACTOR SHALL

INSTALL MAINLINE AND LATERALS CLEAR OF JOINT
TRENCH AND OTHER UTILITIES PER CODE.

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115

IRRIGATION

MWELO STATEMENT OF COMPLIANCE
"I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE

AND APPLIED THEM ACCORDINGLY FOR THE EFFICIENT USE
OF WATER IN THE IRRIGATION DESIGN PLAN."
SUSAN HEIKEN, PLA CA LICENSE #6292
STUDIO 1515
IRRIGATION POINT OF CONNECTIONS:

EXISTING 1.5" SERVICE LINE FROM EXISTING WATER METER FOR RECYCLED WATER SYSTEM.

REFER TO CIVIL ENGINEER'S PLANS AND/OR JOINT UTILITY PLANS FOR COORDINATION OF SIZES AND LOCATIONS.

IRRIGATION DESIGN BASED ON THE ASSUMPTION OF A MINIMUM STATIC WATER PRESSURE OF 95 P.S.I. AT THE POINT OF CONNECTION AND A MAXIMUM FLOW RATE OF 32 GPM.

CONTRACTOR TO VERIFY AND CONTACT LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.

WATER PURVEYOR:

CITY OF AMERICAN CANYON
4381 BROADWAY STREET, SUITE 201
AMERICAN CANYON, CALIFORNIA 94503
707-647- 5325

IRRIGATION POINT OF CONNECTION (POC) 'A'

ELECTRICAL POINT OF

CONNECTION (POC) 'A'
ELECTRICAL POINT OF CONNECTIONS:
120 VOLT POWER FOR IRRIGATION
CONTROLLERS.

VERIFY THE ACCURACY OF ALL

INFORMATION IN THE FIELD PRIOR TO
BEGINNING ANY WORK. NOTIFY OWNER

AND LANDSCAPE ARCHITECT OF ANY
DISCREPANCIES.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION
RAIN BIRD 1806-SAM-PRS SQ SERIES
SHRUB SPRAY 6IN. POP-UP SPRINKLER WITH CO-MOLDED
WIPER SEAL. 1/2IN. NPT FEMALE THREADED INLET. WITH

SEAL-A-MATIC CHECK VALVE, AND PRESSURE
REGULATING DEVICE.

HUNTER MP CORNER MP-STAKE-PRS40-CV

SHRUB ROTATOR, POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. T=TURQUOISE ADJ ARC 45-105 ON
PRS40 BODY.

HUNTER MP1000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH CHECK VALVE,
PRESSURE REGULATED TO 40 PSI, MP ROTATOR NOZZLE.

M=MAROON ADJ ARC 90 TO 210, L=LIGHT BLUE 210 TO 270
ARC, O=OLIVE 360 ARC ON PRS40 BODY.

HUNTER MP2000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. K=BLACK ADJ ARC 90-210, G=GREEN
ADJ ARC 210-270, R=RED 360 ARC ON PRS40 BODY.

HUNTER MP3000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. B=BLUE ADJ ARC 90-210, Y=YELLOW
ADJ ARC 210-270, A=GRAY 360 ARC ON PRS40 BODY.

HUNTER MP3500 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. LB=LIGHT BROWN, ADJUSTABLE ARC,
90-210, ON PRS40 BODY.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION

WEATHERMATIC MAX-DW-XPR-NP

PLASTIC REMOTE CONTROL VALVE WITH PRESSURE
REGULATOR, 1IN., 1-1/2IN., 2IN. SIZE AS NOTED, WITH
NON-POTABLE PURPLE HANDLE.

RAIN BIRD 44-NP
1" BRASS QUICK-COUPLING VALVE, WITH

CORROSION-RESISTANT STAINLESS STEEL SPRING, WITH
SWING ASSEMBLY OF RAIN BIRD TSJ-12. LOCKING
NON-POTABLE PURPLE RUBBER COVER, AND 2-PIECE
BODY.

NIBCO T-113
CLASS 125 BRONZE GATE SHUT OFF VALVE WITH PURPLE

WHEEL HANDLE, SAME SIZE AS MAINLINE PIPE DIAMETER
AT VALVE LOCATION. SIZE RANGE - 1/4" - 3"
WEATHERMATIC 8200CR-XS24NP 1-1/2"

BRASS REMOTE CONTROL VALVE WITH NON-POTABLE
ALERT SOLENOID, 1IN.-3IN. SIZE AS NOTED.

EXISTING BACKFLOW PREVENTER 2"

EXISTING REDUCED PRESSURE BACKFLOW PREVENTER

RAIN MASTER DXI-PSBTW
LAGUNA DXI AC DECODER CONTROLLER, TYPE 2
STAINLESS-STEEL SECURITY PEDESTAL MOUNT, 200

STATIONS, ETHERNET READY, FLOW SENSOR READY,
COMPATIBLE WITH PRO MAX CONNECT APP.

WEATHERMATIC SLFSI-T15-MAX 1"
1-1/2IN. FLANGED FLOW ASSEMBLY WITH MAX-DW-15
MASTER VALVE AND SLFSI-T15 FLOW SENSOR
POINT OF CONNECTION 2"

TIE INTO EXISTING RECYCLED WATER IRRIGATION
SYSTEM.

IRRIGATION LATERAL LINE: PURPLE PVC CLASS 200 SDR
21-NP
IRRIGATION LATERAL LINE: PURPLE PVC CLASS 200 SDR
21-NP
IRRIGATION MAINLINE: PURPLE PVC SCHEDULE 40 - NP
PIPE SLEEVE: PVC SCHEDULE 40
PIPE SLEEVE & WIRE CONDUIT - PIPE SLEEVING IS 2X
DIAMETER OF PIPE.
2H
T
M L O
K G R
B Y A
LB
MV
BF
CC
FS
POC
A3 4.25 GPM
1" L 0.36 in/h

IRRIGATION CALLOUT
KEY

CONTROLLER DESIGNATION

VALVE NUMBER

VALVE SIZE WATER USE

DESIGNATION

GALLONS PER MINUTE

PRECIPITATION
RATE
170
B B
B
B B
B
LB
LB
LB
A
A
LB
LB
LB
LB
LB
K
K
T M
M
K
B
B
B
B
B
B
B
B
3 4"
1"
3 4"
3 4" 1"
3 4"
3 4" 1"
3 4"
POC
1" CC
A1 8.91 GPM
1" L 0.4 in/h
A2 4.1 GPM
1" L 0.34 in/h
GPM

0.5 in/h L

23.4 1"
A4
GPM

0.39 in/h L

16.2 1"
A5
GPM

0.33 in/h L

11.6 1"
A7
GPM

0.32 in/h L

11.1 1"
A8
GPM

0.43 in/h L

14.3 1"
A9
A11 13.4 GPM
1" L 0.5 in/h
GPM

0.47 in/h L

6.74 1"
A12
LB
B
A
K
K
K
K
K
K
B K
B
LB
LB
LB
LB
LB
A
3 4"
3 4"
1"
A

B B B B K
K
K
K
K K
K K
K
B B
B
3 4" 3
4"
3 4"
1"
LB LB
LB
LB
LB
B
K
K
K K K
K
K
K
K
G R
3 4"
3 4"
3 4"
1"
3 4" 34"
1"
1"
1 1
4"
1 1
2"
1 1
2"
1 1 1 4" 1
4"
3 4"
1 1
4"
1 1
4"
3 4"
S
S
3 4"
1 1
2"
1"
1 1
2"

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
· REFER TO SHEET L-1.0 FOR IRRIGATION NOTES & SPECIFICATIONS. · REFER TO SHEET L-9.0 FOR IRRIGATION DETAILS.

N
L-6.1SHRUB IRRIGATION PLAN
20' 0 20' 40'
SCALE: 1"=20'-0"

IRRIGATION LEGEND

IRRIGATION LAYOUT NOTE
THE IRRIGATION PLAN IS DIAGRAMMATIC. ALL

IRRIGATION EQUIPMENT SHOWN WITHIN PAVED AREA

IS FOR DESIGN CLARIFICATION ONLY AND SHALL BE
INSTALLED IN THE PLANTING AREAS WHERE POSSIBLE.

ALL VALVES AND SYSTEM EQUIPMENT SHALL BE
LOCATED IN PLANTING AREAS. CONTRACTOR SHALL

INSTALL MAINLINE AND LATERALS CLEAR OF JOINT
TRENCH AND OTHER UTILITIES PER CODE.

IRRIGATION

MWELO STATEMENT OF COMPLIANCE
"I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE

AND APPLIED THEM ACCORDINGLY FOR THE EFFICIENT USE
OF WATER IN THE IRRIGATION DESIGN PLAN."
SUSAN HEIKEN, PLA CA LICENSE #6292
STUDIO 1515
IRRIGATION POINT OF CONNECTIONS:

EXISTING 2" SERVICE LINE AND 2" WATER METER FOR RECYCLED WATER SYSTEM. REFER TO

CIVIL ENGINEER'S PLANS AND/OR JOINT UTILITY PLANS FOR COORDINATION OF SIZES AND LOCATIONS.

IRRIGATION DESIGN BASED ON THE ASSUMPTION OF A MINIMUM STATIC WATER PRESSURE OF 95 P.S.I. AT THE POINT OF CONNECTION AND A MAXIMUM FLOW RATE OF 32 GPM.

CONTRACTOR TO VERIFY AND CONTACT LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.

WATER PURVEYOR:

CITY OF AMERICAN CANYON
4381 BROADWAY STREET, SUITE 201
AMERICAN CANYON, CALIFORNIA 94503
707-647- 5325

IRRIGATION POINT OF CONNECTION (POC) 'A'

ELECTRICAL POINT OF

CONNECTION (POC) 'A'

EXISTING ELECTRICAL POINT OF
CONNECTIONS:120 VOLT POWER FOR
IRRIGATION CONTROLLERS.

VERIFY THE ACCURACY OF ALL

INFORMATION IN THE FIELD PRIOR TO
BEGINNING ANY WORK. NOTIFY OWNER

AND LANDSCAPE ARCHITECT OF ANY
DISCREPANCIES.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION
RAIN BIRD 1806-SAM-PRS SQ SERIES
SHRUB SPRAY 6IN. POP-UP SPRINKLER WITH CO-MOLDED
WIPER SEAL. 1/2IN. NPT FEMALE THREADED INLET. WITH

SEAL-A-MATIC CHECK VALVE, AND PRESSURE
REGULATING DEVICE.

HUNTER MP CORNER MP-STAKE-PRS40-CV

SHRUB ROTATOR, POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. T=TURQUOISE ADJ ARC 45-105 ON
PRS40 BODY.

HUNTER MP1000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH CHECK VALVE,
PRESSURE REGULATED TO 40 PSI, MP ROTATOR NOZZLE.

M=MAROON ADJ ARC 90 TO 210, L=LIGHT BLUE 210 TO 270
ARC, O=OLIVE 360 ARC ON PRS40 BODY.

HUNTER MP2000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. K=BLACK ADJ ARC 90-210, G=GREEN
ADJ ARC 210-270, R=RED 360 ARC ON PRS40 BODY.

HUNTER MP3000 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. B=BLUE ADJ ARC 90-210, Y=YELLOW
ADJ ARC 210-270, A=GRAY 360 ARC ON PRS40 BODY.

HUNTER MP3500 MP-STAKE-PRS40-CV
SHRUB ROTATOR, 6IN. POP-UP WITH FACTORY INSTALLED
CHECK VALVE, PRESSURE REGULATED TO 40 PSI, MP
ROTATOR NOZZLE. LB=LIGHT BROWN, ADJUSTABLE ARC,
90-210, ON PRS40 BODY.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION

WEATHERMATIC MAX-DW-XPR-NP

PLASTIC REMOTE CONTROL VALVE WITH PRESSURE
REGULATOR, 1IN., 1-1/2IN., 2IN. SIZE AS NOTED, WITH
NON-POTABLE PURPLE HANDLE.

RAIN BIRD 44-NP
1" BRASS QUICK-COUPLING VALVE, WITH

CORROSION-RESISTANT STAINLESS STEEL SPRING, WITH
SWING ASSEMBLY OF RAIN BIRD TSJ-12. LOCKING
NON-POTABLE PURPLE RUBBER COVER, AND 2-PIECE
BODY.

NIBCO T-113
CLASS 125 BRONZE GATE SHUT OFF VALVE WITH PURPLE

WHEEL HANDLE, SAME SIZE AS MAINLINE PIPE DIAMETER
AT VALVE LOCATION. SIZE RANGE - 1/4" - 3"
WEATHERMATIC 8200CR-XS24NP 1-1/2"

BRASS REMOTE CONTROL VALVE WITH NON-POTABLE
ALERT SOLENOID, 1IN.-3IN. SIZE AS NOTED.

EXISTING BACKFLOW PREVENTER 2"

EXISTING REDUCED PRESSURE BACKFLOW PREVENTER

RAIN MASTER DXI-PSBTW
LAGUNA DXI AC DECODER CONTROLLER, TYPE 2
STAINLESS-STEEL SECURITY PEDESTAL MOUNT, 200

STATIONS, ETHERNET READY, FLOW SENSOR READY,
COMPATIBLE WITH PRO MAX CONNECT APP.

WEATHERMATIC SLFSI-T15-MAX 1"
1-1/2IN. FLANGED FLOW ASSEMBLY WITH MAX-DW-15
MASTER VALVE AND SLFSI-T15 FLOW SENSOR
POINT OF CONNECTION 2"

TIE INTO EXISTING RECYCLED WATER IRRIGATION
SYSTEM.

IRRIGATION LATERAL LINE: PURPLE PVC CLASS 200 SDR
21-NP
IRRIGATION LATERAL LINE: PURPLE PVC CLASS 200 SDR
21-NP
IRRIGATION MAINLINE: PURPLE PVC SCHEDULE 40 - NP
PIPE SLEEVE: PVC SCHEDULE 40
PIPE SLEEVE & WIRE CONDUIT - PIPE SLEEVING IS 2X
DIAMETER OF PIPE.
2H
T
M L O
K G R
B Y A
LB
MV
BF
CC
FS
POC
A3 4.25 GPM
1" L 0.36 in/h

IRRIGATION CALLOUT
KEY

CONTROLLER DESIGNATION

VALVE NUMBER

VALVE SIZE WATER USE

DESIGNATION

GALLONS PER MINUTE

PRECIPITATION
RATE
171
A B
C
L-7.0CONSTRUCTION DETAILS
FINISH GRADE - 1" BELOW TOP OF PAVING AT TURF
AREAS AND 2" BELOW TOP OF PAVING AT SHRUB
AREAS.

CONCRETE SLAB: MEDIUM BROOM FINISH.
#3 REBAR @ 18" O.C. BOTH WAYS.
1/4" WIDE CONTROL JOINT, 1/3 DEPTH OF SLAB. SEE
PLANS FOR LOCATION.

SUBGRADE MOISTURE CONDITIONED AND

COMPACTED PER GEOTECHNICAL
RECOMMENDATIONS.
3/8" IMPREGNATED ASPHALTIC FIBER EXPANSION
JOINT (20' O.C. MAX) AND WHERE PAVING MEETS
EXISTING PAVING, BLDG SLABS, STRUCTURES, TYP.
1/2" TOOLED RADIUS.

CLASS II AGGREGATE BASE MOISTURE
CONDITIONED AND COMPACTED TO 95% RELATIVE
COMPACTION. SHALL BE FIRM AND UNYIELDING
WHEN PROOF ROLLED.
7 3
2 4 6
5 1
2 3
4 6
7 8
1 1-1/2"
MIN.

CLR
5 8
SCALE:

CONCRETE PAVING
1-1/2"=1'-0"
4" 5"
6 1
2 3
SHURLOCK STEEL LANDSCAPE EDGING, 1/2"
THICK x 4" HIGH WHERE ADJACENT TO
LANDSCAPE. INSTALL PER MANUFACTURER'S
SPECIFICATIONS.
12" STEEL STAKE.

FINISH GRADE - 2" BELOW TOP OF PAVING AT
SHRUB/GROUNDCOVER AREA, 1" BELOW TOP
OF PAVING AT TURF AREA.

DECOMPOSED GRANITE. 4" THICK
COMPACTED IN TWO SEPARATE LIFTS.
4" THICK CLASS II AGGREGATE BASE.

MOISTURE CONDITION AND COMPACT TO 95%
RELATIVE COMPACTION.

FILTER FABRIC.
1 2
3 4
5 6
4 5
SCALE:

DECOMPOSED GRANITE
1-1/2"=1'-0"

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
SCALE:

BIKE RACK
NTS

WASTE & RECYCLING RECEPTACLE MUTT MITT DISPENSER
BENCH
D E F

DO NOT CREATE A CONTINUOUS SEAL

AROUND BOTTOM OF RECEPTACLE TO

ALLOW FOR DRAINAGE
14" D x 12" w
172
A
L-7.1CONSTRUCTION DETAILS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
SCALE:

PREFABRICATED SHADE STRUCTURE
1/8"=1'-0"
CRS, INC.
44'-0"
24 GAUGE HR-36 STEEL ROOF.
24 GAUGE FASCIA TRIM.

COMPRESSION RING.

PERIMETER BEAM.
8"X8" COLUMN.

EXTENSION BEAM.
1 1
2 2
3 4
5 3
4 5
6 7
8 44'-0"
12 4
2 1 8'-0"
5 PLAN VIEW

ELEVATION

LAYOUT PLAN
39'-0"
19'-6"
19'-6", TYP.
2 3
4", TYP.
9 10
11 6
MAIN BEAM.

MID BEAM.

CENTER OF STRUCTURE.

CENTER OF FOOTING A- BOLT
AND COLUMN.

CENTER OF ELECTRICAL
CONDUIT IF REQUIRED.
7 8
9 10
11 1-BOLT SURFACE MOUNT SPREAD FOOTING

NOT TO SCALE
1-BOLT SURFACE MOUNT SPREAD FOOTING

NOT TO SCALE
BASE PLATE.

ELECTRICAL CONDUIT IF REQUIRED.

A-BOLT HOLE.
8"X8" COLUMN.

HANDHOLE WITH COVER.

HEX NUT BY CONTRACTOR.

WASHER AND BASE-PLATE.

OPTIONAL BASE ROCK OR
COMPACTED SUBGRADE.

STUB ELECTRICAL CONDUIT PER
LOCAL CODE.

CONCRETE FOOTING AND REBAR PER
STRUCTURAL ENGINEER.

ALL THREAD BOLT AND HEX NUTS PER
STRUCTURAL ENGINEER.

CONCRETE SLAB.

EXPANSION JOINT MATERIAL.
1 2
3 4
5 6
12 13
1 2
3 4
5 6
7 8
9 11 10 3" 2 3
4" 3" 10"

PER MANUFACTURER

PER MANUFACTURER

PER MANUFACTURER

PER MANUFACTURER
12 13
1 2
3 4
5 6
7 8
9 10
11 2 3
4" 3" 10"
5"
1 1/2"
7 8
9 10
11 12
13 FOOTING NOTE:

FOOTING WILL BE

DETERMINED MY

MANUFACTURER'S

STRUCTURAL ENGINEERS

DURING THE FINAL DESIGN
173
L-8.0PLANTING DETAILS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
174
L-9.0IRRIGATION DETAILS

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

DEC 27, 2024
24_007.0
Copyright ©2024 Studio 1515 Landscape Architecture

WETLANDS EDGE PARK
APPD REVISIONS BY DATE NO.

WETLANDS

EDGE PARK AMERICAN CANYON, CALIFORNIA
TB
RB
SH
1426 FOURTH STREET NAPA, CA 94559
(707) 252.6115
5X

DIAMETER

OF PIPE
10X DIAMETER

OF PIPE

NORMALLY OPEN MASTER

VALVE(S)
36-INCH LENGTH OF COILED

WIRE TO SATELLITE

CONTROLLER SPARE

STATION
3-INCH MINIMUM DEPTH OF
3/4-INCH WASHED GRAVEL
BRICK

VALVE BOX WITH COVER -
12-INCH SIZE

FINISH GRADE
RAIN BIRD FS SERIES 350

FLOW SENSOR(S)
36-INCH LENGTH OF COILED

PE-CABLE TO FLOW SENSING

EQUIPMENT AT

CCU/SATELLITE

CONTROLLER ASSEMBLY

DOUBLE-STRAP SADDLE

SEE SITECONTROL DETAIL
612 FOR SPLICE. SEE FLOW

SENSOR DETAIL FOR WIRING
DIAGRAM.

CONCENTRIC REDUCER

FLOW SENSOR AND MASTER VALVE
SCALE: NTS
1 2
3 4
5 9
6 7
10 11
8 6 2 1 5
11 4
6 7 8 10
5 11
3 9
4 175
Erica Ahmann Smithies, Public Works Director

WETLANDS EDGE ENHANCEMENT
PROJECT (PR19-0100)
176
Current Condition
177
178
179
Native Plantings / Shade Structure / Walking Trails / Benches

ARTIST RENDERING
180
Framed by lush native landscaping, the scene opens to an uninterrupted view of the wetlands, blending natural beauty with serene open space.

ARTIST RENDERING
181
The combination of natural stone, vertical siding, and modern roofing creates a balance between rustic aesthetics and contemporary public facility standards. 182
Engineer's Estimate
Part A –
Landscape/Structures
Part B – Restroom
Improvements Combined Total
$335,719.00 $217,747.00 $553,466.00
Bidder Part A –
Landscape/Structures
Part B – Restroom
Improvements Combined Total
Marina
Landscape, Inc. $421,303.45 $257,762.50 $679,065.95
Kerex
Engineering $557,910.72 $428,550.00 $986,460.72
Hanford Applied
Restoration &
Conservation
$608,386.75 $442,927.00 $1,051,313.75
183
Bid Cost Breakdown
184
$679,066
$22,500
$20,000
$33,953
$135,813 $15,000

CONSTRUCTION COST
Bid Total (Marina Landscape)
Staff Time (Project Management)
Design Task Order (Remaining
Balance)
Construction Services
Construction Contingtency
Signage and Materials
* Does not include current expenditures
*TOTAL = $888,674
185

1. Wash / restock /
change trash bags at
restrooms. Clean trails /
gazebo and change trash
bags = 1.5hr (3x per
week 2x on weekends)
Maintenance Worker,
$17,940

2. Trim trees / shrubs, 2
employees, 16hrs 4x per
year (based on roughly a

2.5 acre increase in size)
2 Maintenance Workers,
$5,888

3. Irrigation maintenance
1hr per week average
Maintenance Worker,
$2,392

YEARLY MAINTENANCE
186
Where Community And Nature Flourish Together
www.ACParks.org • [email protected]
American Canyon Community & Parks Foundation
101 W American Canyon Road, Suite 508-102
American Canyon, CA 94503
Tax Id #:47-3226686
(707) 363-1915
February 24, 2025

Dear Mayor Washington and City Council,
On behalf of the American Canyon Community and Parks Foundation (Parks Foundation), I am pleased to provide this letter in support for the City’s Wetlands Edge Enhancement Project.

The Parks Foundation understands that the City received grant funds to develop a permanent restroom, covered outdoor gathering area, new trails, and native plantings in the area south of the existing parking lot.

This project will increase opportunities for environmental education and recreation, showcasing the natural amenities of the City’s shoreline along the Napa River. The new restroom will enhance the visitor experience and provide much needed permanent facilities.

The Parks Foundation serves over 4,000 students and families annually in environmental and watershed education programs and is dedicated to the conservation and restoration of the Wetlands. We believe that these resources are a source of pride and joy for our community and support opportunities to increase access and encourage stewardship of these areas.

In the past the Foundation has co-hosted Wetlands volunteer days, planned nature programs, and raised money for capital projects to show support of conservation and education. The Parks Foundation eagerly supports the City’s efforts to develop the site. The proposed plan will support existing education and conservation efforts while allowing opportunities for expansion.

We encourage you to approve the Wetlands Edge Enhancement project and look forward to future collaborations with the Napa River Ecology Center.

Janelle Sellick, Executive Director
American Canyon Community & Parks Foundation
Tax Id #:47-3226686
(707) 363-1915
[email protected]
187
188

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 22.

TITLE
Community Service Awards Selection Policy

RECOMMENDATION
Adopt a Resolu+on of the City Council of the City of American Canyon to repeal and replace Resolution 2020-26 with the updated Community Service Awards Selection Policy.

CONTACT
Mark Josepha, Vice-Mayor
David Oro, Council Member
Jason Holley, City Manager

BACKGROUND & ANALYSIS
This is a council requested item and was con+nued from the February 4, 2025, Regular City Council meeting.

Resolu+on 2020-26 (A8achment 3) was collabora+vely created by City staff and the City Council Community Awards Subcommi8ee (Joseph/Oro) as a collec+ve effort to honor and celebrate the invaluable contribu+ons of community members who have made a significant impact on American Canyon through their volunteer efforts.

A8achment 4, a redlined dra> prepared by previous Gateway Award recipients, incorporates requested edits to be8er align with the Volunteer Recogni+on Ball and selec+on process for the Community Service Awards celebrated at the event each year.

Since the February 4 mee+ng, the Subcommi8ee has refined the dra> policy which his now recommended for Council approval (Attachment 2, Ex. A).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Community and Sense of Place: "Build on the strength of our local community to develop a clear 'sense of place' and establish our unique identity."
189

FISCAL IMPACT
Not Applicable

ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:

1. Resolution - Community Service Award Selection Policy

2. Exhibit A - Community Service Awards Policy

3. Resolution - 2020-26

4. Community Service Awards Selection Policy - Redline
190
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE RESOLUTION 2020-26 WITH AN UPDATED COMMUNITY SERVICE AWARDS SELECTION POLICY.

WHEREAS, American Canyon was built upon the dedication of countless volunteer hours; and WHEREAS, the city's founders embodied a spirit of volunteerism that continues to define the community’s character; and
WHEREAS, 22 years ago, the Community Recognition Ball was established to honor and celebrate the outstanding contributions of organizations and individuals who exemplify this spirit of service; and WHEREAS, organizational leaders and members of the public may nominate fellow community members for recognition based on their exceptional volunteer service; and WHEREAS, the Gateway Award is the highest honor presented at the Community Recognition Ball, awarded to an American Canyon resident who has demonstrated long-term, diverse volunteer service that has significantly contributed to the development of local agencies, organizations, or major projects; and
WHEREAS, the Youth of the Year Award recognizes an outstanding young individual under the age of 19 who has provided significant volunteer service or completed impactful community projects; and WHEREAS, Youth Commissioners who volunteer their time to serve on any of the City's commissions will be formally recognized for their valuable contributions; and WHEREAS, past Gateway Award recipients have collaborated to revise and refine this policy to ensure it accurately reflects the purpose of the Community Recognition Ball and the selection criteria for the Community Service Awards;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon adopts the updated Community Service Awards Selection Policy, as set forth in Exhibit A.

PASSED, APPROVED, AND ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST:
_____________________________ ________________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 191
Community Service Awards Selection Policy pg. 1

COMMUNITY SERVICE AWARDS SELECTION POLICY
Effective March 2025

PURPOSE
The City of American Canyon is committed to recognizing and honoring community service and volunteer efforts by local organizations and individuals. The City presents a select group of outstanding members of the community with the “Gateway Award”, “Youth of the Year Award”, and “Public Safety Member of the Year,” among other awards. This policy identifies the criteria and process for awarding the Gateway and other related awards.

SectionOne: Service Award Categories and Eligibility
The Gateway Award and other related honors are among the City's most prestigious recognitions. As outlined below, these awards celebrate outstanding community service, civic pride, and commitment to making American Canyon a better place.

All winners in categories 1.0, 2.0 and 3.0 shall be residents of American Canyon.

1.0 Gateway Award —Nominees should exemplify the spirit of the American Canyon community, uphold its values and interests, and a proven track record of contributing to the City’s betterment through long-term and varied involvement in local organizations or significant projects. The Gateway Award winner will also serve as the Grand Marshal at the City’s Fourth of July Parade. Nominees should meet the following qualifications and demonstrate the following traits:

1.1 Recipients may only win this award once in their lifetime but may be nominated once per year.

1.2 Contributions must be voluntary; individuals who are paid to perform for their community service are not eligible (see Community Achievement Award exception below)

2.0 Youth of the Year —Nominees must be under the age of 19 and actively engaged in the American Canyon community, providing significant volunteer service or completing projects that contribute to the community’s improvement.

3.0 Youth Commissioners – Any student volunteering to serve on any of the City’s Commissionsshall be recognized for their efforts.

4.0 Public Safety Member of the Year - Nominees will be an American Canyon Fire Protection District employee, an American Canyon Police Department employee, or a community member (e.g., a CERT Volunteer) who has made a significant contribution to public safety in the community and the profession.

5.0 Organizational Award Winner – Any nonprofit community organization, service club, schoolrelated organization, faith-based organization, or sports program may nominate one of its members as Volunteer of the Year. Additionally, the organization may select up to ten other members to receive Certificates of Appreciation. 192
Community Service Awards Selection Policy pg. 2

6.0 Community Achievement Award – This award is not necessarily given every year but is reserved for individuals who, while they may not meet the standard criteria outlined in this policy, are nonetheless deserving of recognition. The recipient may hold a paid position; however, they must demonstrate a substantial and lasting positive impact on the community. Their contributions should support and promote local businesses, non-profits, charities, or grassroots initiatives as part of the award qualifications.

Section Two: Nomination & Selection Process

1.0 Gateway Award –

1.1 Nominations may be made by any American Canyon resident, business owner or employee. City staff will be responsible for creating and distributing nomination forms for both online and offline use and for establishing deadlines for submission.

1.2 The Gateway Award winner will be selected through a vote by the former Gateway Award winners and the City Council. To ensure a fair process, the City will use an electronic (online) voting process, a secret paper ballo” may be used if necessary.

1.3 Priorto the vote, former Gateway Award winners should meet privately to discuss the nominees. Due to Brown Act restrictions, City Council members will not participate in this discussion.

1.4 Each City Councilmember and former Gateway Award winner shall have one vote in the selection process. However, if a Councilmember is also a former Gateway Award winner, they are still limited to one vote.

1.5 After the voting deadline has passed, City staff will conduct a simple tally of votes to determine the winner. Late votes will not be counted. TheGatewayAward winner will then be notified. In the event of a tie, two winners may be announced.

2.0 Youth of the Year - The nomination and selection process will be similar to the Gateway Award process, that is, an American Canyon resident, and voluntary service.

3.0 Youth Commissioners – Each Youth Commissioner will be recognized.

4.0 Public Safety Member of the Year - Nominations may be submitted by any American Canyon resident, business owner, or employee. Leadership from the Police Department and Fire District will select a Firefighter, Police Officer, or other significant contributor to public safety.

The award will alternate each year between a Police Officer and Firefighter, unless a community volunteer is chosen.

5.0 Organizational Award Winner – Each recognized organization may select their Volunteer of the Year in any appropriate manner that ensures a fair result. They may also select up to 10 other members to receive a Certificate of Appreciation.

6.0 Community Achievement Award Winner – Former Gateway Award winners are authorized to select a deserving recipient. Since this award may not be given out annually, the selection process will be more informal. However, past recipients should provide a written statement explaining their choice.
193
Community Service Awards Selection Policy pg. 3
Section Three: Notification and Outreach

1.0 City staff will establish a schedule, including deadlines and any revisions to the nomination forms. The annual event will be promoted through the City’s standard communication channels.

2.0 In addition to the general promotion, City staff will send out a notice to all the recognized community groups and to local school Principals, encouraging them to participate and providing them with the necessary information. Youth-oriented groups, such as Scouting America, or youth sports, such as Little League, are also encouraged to identify Youth of the Year nominees, along with their own adult volunteer nominees.

Section Four: Volunteer Recognition Ball

1.0 The City will host an annual Volunteer Recognition Ball to honor volunteers and award recipients. This should be a semi-formal affair.

2.0 In recognition of the value contributions made by volunteers to the City, the use of City Funds is authorized to offset some or all the cost of the Recognition Ball. Participants should be chargeda reasonable —one that encourages participationwhile ensuring itdoes not place a financial burden on City operations.

3.0 The City will cover the cost for the Gateway Award winner and other recipients as appropriate. Community groups are encouraged to cover the cost of their Volunteer of the Year.

4.0 The Recognition Ball should be held in April, aligning with Volunteer Month.

Contact
Community Service Awards Program
Parks and Recreation Department
Phone: 707.648.7275
Email: [email protected]
Website: www.americancanyon.gov
194
RESOLUTION NO. 2020- 26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ESTABLISHING THE

COMMUNITY SERVICE AWARDS SELECTION POLICY
WHEREAS, American Canyon was founded upon the backs of many volunteer hours; and WHEREAS, American Canyon' s founders can- do volunteer spirit is infectious and has become a wellknown point of community pride and character; and WHEREAS, 22 years ago, the Community Recognition Ball was established to honor and recognize the organization' s and individual' s infectious volunteer spirit; and WHEREAS, the organization leadership and the public may nominate their fellow community member to be recognized for their outstanding community service; and WHEREAS, the Gateway Award is the most prestigious award presented at the Community Recognition Ball that honors an individual or business, owner who has a long- term and varied involvement in the development of American Canyon agencies, organizations or significant projects; and WHEREAS, the Youth of the Year recognizes a young person who participates heavily in the American Canyon community providing significant volunteer service or project completion that betters the community; and
WHEREAS, City Staff met with a City Council Subcommittee to help guide the creation of the Community Service Awards Selection Policy.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby establishes the Community Service Awards Selection Policy attached hereto as Exhibit A and incorporated by reference.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 17th day of March, 2020, by the following vote:

AYES: Council Members Aboudamous, Joseph, Leary, Vice Mayor Oro, and Mayor Garcia NOES: None
ABSTAIN: ' None
ABSENT: None
1 _ z_ 4
Leon Garcia, Mayor
ATTEST. APPROVED AS TO FORM:
y(41( fint
Suellen Johnston, City erk William D. Ross, City Attorney 195

COMMUNITY SERVICE AWARDS
CITY OF x
et

SELECTION POLICY

RMERICR
CRnYOn 2020- XX

PURPOSE
The City of American Canyon seeks to recognize and acknowledge community service and volunteer efforts by local organizations and individuals. In addition, the City recognizes a few outstanding members of the community who have made significant contributions to the community by presenting them with a Gateway Award"," Youth of the Year Award"," Public Safety Member of the Year. This policy identifies the criteria and process for awarding the Gateway and Youth of the Year Awards.

1. 0 — Policy
The Gateway Award, Youth of the Year, and Public Safety Member of the Year are among the City' s• greatest and most prestigious honors. As described below, they are intended to recognize significant community service, pride, and interest in making American Canyon a better place:

1. 1 Gateway Award— nominees should display the American Canyon community spirit, embody the community values and interests, and a successful track record of working for the betterment of the City. The Award recognizes their long- term and varied involvement in the development of American Canyon agencies, organizations, or significant projects. Nominees need not be an American Canyon resident, but will have displayed long-term commitment to the community.

1. 2 Youth of the Year- nominees must be under the age of 19, participate heavily in the American Canyon community providing significant volunteer service or project completion in American Canyon that betters the community.

1. 3 Public Safety Member of the Year - nominees will be an American Canyon Fire Protection District employee, American Canyon Police Department employee or community member who has made a significant contribution to public safety in the community and the profession.

2. 0 - Nominee Selection for Gateway Award and Youth of the Year Nominations may be made by any American Canyon resident, business owner or employee. As these awards are most representative of the City, the City Council assists in the selection process and presents the awards to the winners. Former Gateway Award winners will be offered the opportunity to assist in the selection process. To make the selection process as fair as possible, the City will utilize an electronic online) voting process. Selections shall be made by allowing each City Council Member and each former Gateway Award winner one vote. However, in the event a Councilmember is also a Gateway Ward winner, 196
they shall still only be allowed one vote. There is oftentimes a tight timeline from awards nomination deadline to Recognition Ball, therefore any votes received after the deadline will be nullified and not counted. After the voting deadline has passed, City staff conducts a simple tally of nominations to determine the winner. The nominator is notified of the wonderful news.

3. 0 - Nominee Selection for Public Safety Member of the Year Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/ Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter.

4. 0 — Contact
Community Service Awards Program
Parks and Recreation Department
Phone: 707. 648. 7275
Email: parksinfo@cityofamericancanyon. org .

Website: www. cityofamericancanyon. org
197
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 1 11/6/24

COMMUNITY SERVICE AWARDS

RECOGNITION SELECTION POLICY
202025-XX

PURPOSE
The City of American Canyon seeks to recognize and acknowledge community service and volunteer efforts by local organizations and individuals. In addition, the City recognizes a few outstanding members of the community who have made significant contributions to the community by presenting them with a “Gateway Award”, “Youth of the Year Award”, and “Public Safety Member of the Year”. This policy identifies the criteria and process for awarding the Gateway and other related Youth of the Year Aawards.

Section One: 1.0- PolicyService Award Categories and Eligibility The Gateway Award, and other awards Youth of the Year, and Public Safety Member of the Year are among the City's greatest and most prestigious honors. As described below, they are intended to recognize significant community service, pride, and interest in making American Canyon a better place.: All winners in categories 1.0, 2.0 and 3.0 shall be a resident of American Canyon.

1.0 Gateway Award —nominees should display the American Canyon community spirit, embody the community values and interests, and a successful track record of working for the betterment of the City. The Gateway Award winner will also be the Grand Marshal at the City’s Fourth of July Parade. Nominees should meet the following qualifications and demonstrate the following traits:

1.1 Must be a resident of American Canyon

1.2 May only be selected once

1.3 The contributions must be voluntary; individuals paid to perform the community service are not eligible (but see below for Community Achievement Award)

1.4 The individual should have a long-term and varied involvement in the development of American Canyon organizations or significant projects.

1.1 The Award recognizes their long-term and varied involvement in the development of American Canyon agencies, organizations, or significant projects. Nominees need not be an American Canyon resident, but will have displayed long-term commitment to 198
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 2 11/6/24
the community.

Youth of the Year —nominees must be under the age of 19, participate heavily in the American Canyon community providing significant volunteer service or project completion in American Canyon that betters the community.

2.0 3.0 Youth Commissioners – Any student volunteering to serve on any of the City’s Commissions should be recognized for their efforts.

4.0 1.3 Public Safety Member of the Year - nominees will be an American Canyon Fire Protection District employee, American Canyon Police Department employee, or community member (for example, a CERT Volunteer) who has made a significant contribution to public safety in the community and the profession.

5.0 Organizational Award Winner – Any nonprofit community organization, service club, school-related organization, faith-based organization, or sports program may nominate one of their members to be their Volunteer of the Year. That agency may also select up to ten other members for Certificates of Appreciation.

6.0 Community Achievement Award – This is a recognition that is not always awarded each year. It reflects an individual that may not qualify under the conditions of this policy, but who may nonetheless be deserving. The individual may be in a paid position, however they shall demonstrate a substantial and lasting positive impact on the community. The impact of the program/project should promote local businesses, non-profits, local charities or grassroot initiatives as part of the qualifications. The former Gateway Award Winners are authorized to select an individual deserving of the award.

2.0 Section Two: - Nomination &ee Selection Processfor Gateway Award and Youth of the Year

1.0 Gateway Award –

1.1 Nominations may be made by any American Canyon resident, business owner or employee. City staff will develop and produce the nomination forms for both online and offline use, as well as to establish deadlines for receiving the nominations.

1.2 The Gateway Award winner will be voted on by the former Gateway Award winners and the City Council. As these awards are most representative of the City, the City Council assists in the selection process and presents the awards to the winners. Former Gateway Award winners will be offered the opportunity to assist in the selection process. To make the selection process as fair as possible, the City will utilize an electronic (online) voting process; however, a 199
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 3 11/6/24
secret paper “ballot” may be used as necessary.

1.3 Prior to the vote, the former Gateway Award winners should meet privately to discuss the nominees. Given the Brown Act restrictions, Council members will not participate in that process.

1.4 Selections shall be made by allowing each City Council Member and each former Gateway Award winner one vote. However, in the event a Councilmember is also a Gateway AwWard winner, they shall still only be allowed one vote.

1.5 There is oftentimes a tight timeline from awards nomination deadline to Recognition Ball, therefore any votes received after the deadline will be nullified and not counted. After the voting deadline has passed, City staff conducts a simple tally of nominations votes to determine the winner. Votes received after the deadline will not be counted. The nominatorGateway Award winner is notified of the wonderful news. In the event of a tie, two winners may be announced.

2.0 Youth of the Year - The nomination and selection process will be similar to the Gateway Award process, except the local High School Principal will be invited to nominate up to five students, based on input from teachers and school staff.

3.0 Youth Commissioners – Each Youth Commissioner will be recognized.

4.0 Public Safety Member of the Year - Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter, unless a community volunteer is selected.

5.0 Organizational Award Winner – Each recognized organization may select their Volunteer of the Year in any appropriate manner that ensures a fair result. They may also select up to 10 other members to receive a Certificate of Appreciation.

6.0 Community Achievement Award Winner – Insofar as this award may not be given out each year, the selection process will be more informal. The former Gateway Award winners should provide a written statement explaining their selection.

Section Three: Notification and Outreach

1.0 City staff will develop a schedule, including deadlines and any revisions to the forms.

Promoting the annual event will be done through the City’s normal communication channels.

2.0 In addition to the general promotion, City staff will send out a notice to all the recognized community groups and to the local High School Principal, encouraging 200
Gateway Award Policy-Final 2024 Draft - redlinedGateway Award Policy Page 4 11/6/24
them to participate and providing them with the necessary information.

Section Four: Volunteer Recognition Ball

1.0 The City will host an annual Volunteer Recognition Ball to honor our volunteers and various award winners. This should be a semi-formal affair.

2.0 In recognition of the value provided to the City by our volunteers, the use of City Funds is authorized to offset some or all the cost of the Recognition Ball. Participants should be charged an appropriate fee that does not discourage participation but does not also create a financial burden for City operations.

3.0 The City should pay for the Gateway Award Winner and other winners as appropriate. The Community groups are encouraged to pay for the cost of their Volunteer of the Year.

4.0 The Recognition Ball should be held in April, since April is Volunteer Month.

3.0- Nominee Selection for Public Safety Member of the Year Nominations may be made by any American Canyon resident, business owner or employee. Police Department and Fire District leadership and peers will select a Firefighter/Police Officer or other significant community contributor to public safety, alternating each year between Police Officer and Firefighter.

4.0— Contact
Community Service Awards Program
Parks and Recreation Department
Phone: 707.648.7275
Email: [email protected]
Website: www.cityofamericancanyon.org
201

CITY COUNCIL AGENDA
MARCH 4, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 23.

TITLE
Parks and Recreation Refund Policy

RECOMMENDATION
Adopt a Resolu*on of the City Council of the City of American Canyon to repeal and replace Resolu*on 2009-113 and Resolu*on 2008-153 with the updated Parks and Recrea*on Refund Policy.

CONTACT
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
A clear refund policy is a key component of delivering excep*onal customer service in a Parks and Recrea*on Department. It ensures that our community receives consistent, transparent guidelines when cancella*ons or interrup*ons occur. By establishing straigh8orward criteria, we aim to minimize any misunderstandings, build trust, and ensure fair treatment for all par*cipants. This approach not only enhances the customer experience but also helps maintain the integrity of the City's opera*ons. Ul*mately, it fosters a posi*ve rela*onship with our community, encouraging continued engagement and satisfaction with our programs.

Resolu*on 2009-113 (A<achment 2), adopted by the City Council on October 20, 2009, aligns with industry standards and practices of surrounding agencies. However, it fails to meet current customer expecta*ons, par*cularly in allowing staff the flexibility to address individual life circumstances. The policy limits staff's ability to exercise compassion and understanding, which are essen*al for delivering exceptional service and fostering positive community relations.

Resolu*on 2008-153 (A<achment 3), adopted by the City Council on October 21, 2008, provided a framework for facility rentals, fees, and fee waivers. Since then, the City Council has approved Resolu*on 2024-091: Parks and Recrea*on Department Fee Schedule (A<achment 4), and the department developed an administra*ve process, outlined in the Facility Rules and Regula*ons (A<achment 5), to guide facility rentals. Fee waivers are managed through individual agreements for specific groups, and the fee policy includes discounts for nonprofit organiza*ons. Any fee waiver requests outside of our current process should be reviewed and approved individually by the City Council to ensure transparency and alignment with the City's goals and priorities. 202
Staff recommends that the City Council repeal and replace Resolu*on 2009-113 and 2008-153 with the updated Parks and Recrea*on Refund Policy (A<achment 1). This updated policy offers a more comprehensive, customer-focused approach that ensures transparency, enhances opera*onal efficiency, and aligns with the City's commitment to excep*onal service and community engagement. The administra*ve process for facility rentals is working effec*vely, providing flexibility to update the process based on industry standards and best prac*ces. Facility rental fees have been addressed in the Parks and Recrea*on Department User Fee Schedule. Although this update was not originally included in the Parks and Community Services Commission's (Commission) Work Plan for FY2024/25, the department has been opera*ng outside the current policies to be<er align with its opera*onal standards and be<er address the community's evolving needs. To ensure compliance with City Council-approved policies and formalize these changes, staff presented the proposed Parks and Recrea*on Refund Policy to the Commission on October 10, 2024. The Commission expressed support for the update, recommending that the City Council adopt the Parks and Recrea*on Refund Policy.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
15378(b) - The ac*on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec*ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution - Parks and Recreation Refund Policy

2. Resolution 2009-113

3. Resolution 2008-153

4. Resolution 2024-91: Parks and Recreation Department Fee Schedule

5. Facility Rental Rules and Regulations
203
RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE RESOLUTION 2009-113 AND RESOLUTION 2008-153 WITH THE UPDATED PARKS AND RECREATION REFUND POLICY.

WHEREAS, the City of American Canyon is committed to providing high-quality programs, facilities, and services that meet the needs of our diverse community; and WHEREAS, we strive to deliver exceptional customer service to all patrons, ensuring that every interaction reflects our commitment and dedication to excellence; and WHEREAS, we recognize the importance of a fair and equitable refund policy that accommodates the varied circumstances of community members while upholding the values of inclusivity, respect, and responsiveness; and
WHEREAS, a clearly defined and equitable refund policy fosters trust between the City and its residents by demonstrating the City’s responsiveness to community needs; and WHEREAS, the City recognizes the importance of financial accountability and transparency in its operations, ensuring that public funds are managed responsibly and in the best interest of the community; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon adopts the Parks and Recreation Refund Policy, effective March 4, 2025, upon the approval of this Resolution.

PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 4th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST:
_____________________________ ________________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 204

CITY OF AMERICAN CANYON

PARKS AND RECREATION REFUND POLICY

PURPOSE
The purpose of this policy is to establish a fair and equitable refund process for all fee-based classes, programs, services, and facility rentals offered by the City of American Canyon Parks and Recreation Department. This policy ensures transparency, consistency, and flexibility in addressing refund requests while maintaining the department’s commitment to delivering high-quality services to our community.

PROCESS
Cancellations, refunds, and transfer requests must be submitted in writing through the Refund and Cancellation Request form. Some programs, classes, services, and facility rentals, also referred to as offerings or classes, may be designated or advertised as “nonrefundable”, in which case refunds will not be processed. Refunds may take up to 45 days to process when the request is received. Payments made by debit or credit card will be refunded to the original card, while payments made by cash or check will be refunded via check. If the original card is no longer used, the refund will be issued as a check. All refunds will be made payable to the head of the household listed in the account for the respective offering.

CREDIT CARD PROCESSING FEE
Credit card processing fees are nonrefundable and will not be included in any refund issued for a program, service, class, or facility rental. Refunds will only cover the original payment amount, minus any applicable processing fees.

CREDIT ON HOUSEHOLD
In lieu of paying the Refund Processing Fee for a refund, participants have the option to receive their refund as a household credit. This credit can be applied toward any future offering. Household credits are not transferable to other accounts. At the end of each fiscal year, by June 1st, any remaining credits on household will be refunded to the participant in the form of a check minus, a $10 Refund Processing Fee.

FORCE MAJEURE
Notwithstanding anything to the contrary contained in this policy, the City shall be excused from its obligations under this policy to the extent and whenever it shall be prevented from the performance of such obligations by any Force Majeure Event. For this policy, a “Force Majeure Event” includes but is not limited to fires, floods, earthquakes, pandemics, epidemic, civil disturbance, acts of terrorism, regulations of public authority, inclement weather, the loss or unavailability of electrical power such as in a Public Safety Shutoff event, and other causes beyond their control. The participant waives any right of recovery against the City, including waiver of incidental and/or consequential damages, and the participant shall not charge or seek recovery for damages resulting from “acts of God” or Force Majeure Events from or against the City, its officers, employees, volunteers, or agents. 205

PROGRAMS/CLASSES/SERVICES
For all fee-based offerings provided by the City of American Canyon either through city staff, volunteers, or Independent Contracted Instructors.

City Program Authority: The City of American Canyon Parks and Recreation Department reserves the right to cancel, postpone, or combine programs, classes, services, and events, or change instructors, leaders, and teachers to ensure the highest quality of service for our customers. In the event an offering is canceled before the start date by the Parks and Recreation Department, a full credit or refund will be issued for each registered participant. We will make every effort to communicate any cancellations in a timely manner to minimize inconvenience.

In the event that an offering has canceled date(s) or is canceled mid-session, registered participants will receive a partial refund and/or credit for any missed classes. In some cases, a makeup class may be offered instead of a partial refund or credit.

Reimbursements: A refund will not be issued for household credits or offerings with a registration fee of $30 or less. However, the Department will provide a credit that can be applied toward a future offering of interest.

Transfer: Transfer requests may be processed without a fee up to seven days before the scheduled start date of the offering. Requests made less than seven days may not be accommodated. If a transfer is made to an offering with a difference in fees, a payment is due at the time of making the transfer.

Refund Request: Refund may be requested by the participant up to seven days prior to the start of the offering. Refund requests made less than seven days prior to the start of the offering may not be considered. Refunds will not be issued once an offering has concluded.

Refund Processing Fee: A processing fee of $10 will be applied to any offering refund and will be deducted from the refunded amount. Household credits and refunds related to a medical excuse are exempt from this processing fee.

Medical Excuse: Transfers, credits, or refunds for a medical reason require a doctor’s note from a certified healthcare provider. The doctor's note must clearly state the participant's name, the date of the illness or injury, and the anticipated return date. Refunds will be reviewed on a case-by-case basis to determine whether a full or partial refund is appropriate. For prorated refunds, participants will receive a refund only for the remaining missed classes. If a full or partial refund is issued, the processing fee will be waived. Participants must submit their doctor’s note before the last day of the offering; failure to do so may result in the denial of a refund request.

Prorated Requests: A prorated registration fee may be applied when a participant registers for a program after the start date or mid-session. The prorated amount to be charged is the fee for the remaining number of classes plus any additional administrative or class fees. Prorated fees will not be offered for personal schedule conflicts or for participants who have attended all classes but did not register before the program’s start date. Please note that proration of fees may not be available for all offerings.

Non-Attendance: A refund or credit will not be issued for missed program dates or non-attendance, except in the case of a documented medical issue as outlined in the Medical Excuse clause. 206

FACILITY RENTALS
For all facility rentals on public property managed and operated by the City of American Canyonincluding, but not limited to, picnic reservations, building and field rentals, and community-based events - which is broadly defined as a facility rental. Applicants are required to be 18 years or older to book a facility rental with the City of American Canyon. To reserve a facility, residents may submit an application and refundable deposit up to 12 months in advance, and nonresidents up to 6 months in advance. Facility Rentals are processed on a first-come, first-serve basis. All remaining facility rental fees and requirements are due no less than 30 days prior to the rental date. Failure to meet this requirement may result in the facility rental being canceled and a refund will not be issued.

City Facility Rental Authority: The City of American Canyon reserves the right to refuse business of any previous or potential applicant at its sole discretion, for any reason deemed appropriate. This includes, but is not limited to, concerns regarding past conduct, non-compliance with policies and/or facility rules and regulations, or other considerations that may affect the City’s operations or community standards.

Closures: The City of American Canyon reserves the right to cancel a facility rental at any time. We will make every effort to notify the applicant promptly, some cancellations may occur on short notice depending on the circumstances. If the City initiates the cancellation, the applicant may choose between a full refund, credit, or an alternative date. The full refund will include all applicable fees, such as the refundable deposit, facility rental fees, and insurance. If an alternative date is chosen, the applicant may select a comparable facility, with any additional fees being the applicant’s responsibility.

Refundable Deposit: A refundable deposit is required at the time of submitting a facility rental application to reserve a date. This deposit serves as a security measure to ensure compliance with the City of American Canyon’s Facility Rental Rules and Regulations, as well as cover any potential damage to the facility. A refund will be processed two weeks after a facility rental concludes, as long as the applicant follows all rental guidelines and no damage occurs. If any rules are violated or damage is found, the deposit may be fully or partially withheld to cover the costs.

Emergency Situation Processing Fee: In the event a facility rental must be canceled due to an emergency, a minimum $100 Cancellation Fee will be withheld from the refund at the discretion of the Parks and Recreation Director. This policy applies only to emergency situations and will be reviewed on a case-by-case basis, and a doctor’s note or other appropriate documentation may be required for exceptions beyond the standard Facility Rental Cancellation guidelines. The City reserves the right to deny any request for a refund or exception for any reason.

Inclement Weather and Poor Air Quality: This clause pertains only to outdoor facility rentals. Inclement weather is defined as conditions such as heavy rain, thunderstorms, high winds, snow, sleet, hail, extreme cold or heat, as well as any weather phenomenon that poses a risk to the safety and comfort of the applicant and their guests. Additionally, a facility rental may be canceled if the Air Quality Index (AQI) reaches a reading of 151 or above, indicating unhealthy air quality. These measures ensure the safety and well-being of all participants and attendees, and the City will make every effort to notify the applicant as soon as possible.

Should the applicant need to cancel their facility rental due to inclement weather or poor air quality, they are required to contact the Parks and Recreation Department 24 hours prior to their facility rental.

City staff will review the request based on information from the National Weather Service and AirNow 207
(or equivalent application that the City uses). If the request is approved, applicants may choose to receive a full refund, credit to their household account, or reschedule to a future date for any facility rental canceled due to inclement weather and poor air quality.

Facility Rental Cancellations: The deposit will be refunded, minus the Cancellation Fee, for facility rentals canceled seven business days after booking and securing the rental date. The following schedule will be used to determine the City’s cancellation process for facility rental refunds:
• From Date of Booking to Thirty-One (31) Days Prior to the Rental Date: The refundable deposit will be forfeited, and 50% of any rental fees paid to the City will not be refunded. • Thirty (30) Days or Less Prior to the Rental Date: All paid fees to the City, including the refundable deposit, will not be refunded.
208
209
-
RESOLUTION NO. 2008-153

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

MODIFYING THE PARK AND RECREATION RENTAL POLICIES AND PROCEDURES

AND ESTABLISHING A FACILITY FEE WAIVER POLICY
WHEREAS, the City of American has a number of buildings and park facilities available for public use; and
WHEREAS, individuals, groups, agencies and organizations · reserve and rent the building and facilities for a variety of purposes; and
WHEREAS, it is common for non-profits, governmental agencies, and· services organizations to request that facility rental fees be waived so that an event or program can be held at a City building or facility; and
WHEREAS, there is a need to establish a policy for evaluating the waiver requests and to have park and recreation facility rental policies and procedures; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby modifies the Park and Recreation Facliity Rental Policies and Procedures and establishes the Facility Fee Waiver Policy as described in Exhibit "A" as recommended by the Parks and Community Services Commission.
- PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the -
City of American Canyon on the 21 st day of October, 2008 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
'EST:

Garcia, Coffey, Bennett, Callison, West
None
None
None
L~ &cw4,q
Leon Garcia, Mayor
APPROVED AS TO FORM: •
~JUA----
:y Clerk William D. Ross, City Attorney
210
Exhibit "A"
- City of American Canyon
Park and Recreation Facility Rental Policies and Procedures And Fee Waiver Polic_y
Amended October 21. 2008
I. Procedures

1. Telephone reservations will not be accepted.

2. Application forms must be signed by a responsible a·dult, eighteen years or older.

3. Residents may reserve facilities no more than one year in advance. Nonresidents may reserve facilities no more than four months in advance.

4. Ongoing rentals can only be booked for three months at a time. Staff will review each ongoing rentals every three months. Staff will determine the number of requests that have been made for the facility at the time of the ongoing rental and also consider the need for the facility for new or proposed City programs. If the ongoing rental is preventing residents from utilizing a City facility on a frequent basis or preventing a City activity or - ·
program from being held, the ongoing rental can be ended at the end of the next three month cycle.

5. Rental applications must be completed and turned in with the rental fee no less than one week prior to the rental date. Those wishing to rent thE? Aquatics Center are asked to start the rental policy well in-advance of rental date (at least two weeks) so there will be enough time to determine if a sufficient number of lifeguards are available.

6. A completed application form and the rental fee must be turned in at the Community Services Office, 100 1?enton Way, before a rental will be placed on the calendar. Any required cleaning/damage deposits must be paid no later than one week prior to the event.

7. When required, a Certificate of, Insurance must be turned in one week before the event/activity date. .,

8. Approved applications cannot be transferred, assigned or subleted.

9. The City reserves the right to cancel, reschedule or otherwise adjust reservations when necessary or in the event of an emergency.

II. Deposit: Clean Up and .Damages

1. A refundable deposit is required for rental of most facilities. The deposit must be paid no later than one week prior to the event. Any cleaning or damage repair expenses in excess of the deposit amount will be the •
responsibility of the individual signing the application form .

2. Storage is not available either before or after the rental event. 211
-
Ill.
-
IV.
-

3. The facility renter is responsible for the removal of all decorations, disposing of trash, and the complete clean up of the facility. Clean up is to be done WITHIN THE RENTAL HOURS.

4. Rice arid birdseed, etc., may NOT be thrown inside or outside the buildings. An additional fee of $50 will be charged if this rule is violated.

5. The City will determine the cost of cleaning the facility or repairing damages. Renters that leave the facility clean and undamaged, vacate the facility at the proper time, and return the facility keys (if any given) will be eligible to get the refundable deposit back. Deposit refunds will be processed and mailed to the renter within 15 working days after the rental.

Certificate of Insurance

1. A completed Certificate of Insurance listing "City of American Canyon" as additional insured for $1 ,000,000 is required for most facility rentals. A sample
certificate is provided attached to the rental application form.

2. Insurance is required for the rental of the Community Center (gym or stage), Recreation Center, Aquatics_ Center, ballfields/soccer fields, and hard courts when used for leagues or tournaments or ongoing practices.

Insurance is also required when City facilities are rented by individuals, firms or organizations that offer classes or instruction that are not sponsored by the City of American Canyon Community Services Department such as tennis lessons, exercise classes, etc.

3. If the rental applicant is unable to obtain the required insurance, it can usually be obtained through the Community Services Qepartment office from Driver Alliant Insurance services. The cost is variable based on the type and size of the event.

4. Proof of insurance must be provided at least one week prior to the event.

Security
Security guards must be provided based on the following guidelines:

Events, other than concerts or dances, which do not involve the use of alcoholic beverages:

Security guards not required, but one City employed Building Monitor may be present.

Concerts, dance events, or other events involving the use of alcoholic beverag.es with less than 199 attendees:

One security guard required and one City employed Building Monitor present.

Concerts, dance events, or other events involving the use of alcoholic beverages with more than 199 attendees:
,,·
212
-
V.
-
VI.
-
Two security guards required and one City employed Building Monitor present.

Security guards not required for basketball or volleyball practices or games.·
The Community Services Director may require more or less security than listed based on the type of event, anticipated attendance and other relevant factors.

The security guards must be bonded, insured and pre-approved by the City of American Canyon. The security guards must be present at all times. The security guard will ensure that alcoholic beverages . do not leave the interior of the building. Acquisition and cost of security is the sole responsibility of the renter. • A security guard contract must be submitted to the City of American Canyon no later than one week prior to the rental. If security vacates the premises before event completion,· the American Canyon Police Department will be contacted and the event may be closed down:

Decorations and Banners, Advertising

1. Decoration, preparation, and clean up time must be completed during the rental hours.

2. Cellophane adhesives, nails, screws, staples, etc. in the walls or on the windows are prohibited.

3. All decorations must be fireproof or of fire-retardant material.

4. At no time shall exits or fire extinguishers be covered or obstructed.

5. The City reserves the right to remove any or all decorations/banners at any time at the·expense of the individual or organization scheduled to use the facility. .,

6. Decorations must be removed· when the group leaves the building.

7. No advertising shall be exhibited and no solicitations or sales may be made in the building or on the grounds without written permission of the City.

Miscellaneous Information

1. Smoking is not permitted within. the facilities.

2. Other than guide dogs or assist animals for the disabled, animals are not permitted in City buildings.

3. Parking availability is not guaranteed, and on occasion may be limited.

Overnight parking is NOT allowed.

4. The individual renting the facility and signing the application form shall be present at the event and shall be responsible for the control and supervision of all people in attendance at the event. • 213
-
-
8 5. City approval is required for concession sales and fundraising at City facilities. Approval from the Napa County Department of Environmental Management is also required for food sales. •

6. The City of American Canyon reserves the right to set the maximum number of peoplE? attending any rental function. Occupation limits are to be strictly enforced.

7. The City of American Canyon reserves the right to enforce an escalation clause, which would result in a $10 per person charge for each person above and beyond the renter's stated maximum attendance.

8. A twenty-five percent surcharge wi_ll be added to rentals for commercial use of City facilities.

9. If a renter states that there will be no alcoholic beve"rages at an event, the event will be shut down if alcoholic beverages are sold, served or consumed on City premises.

10. Refund policy for cancellations:

Advance cancellation notice of 30+ days the City of American Canyon retains 10% of rental fee for an administration fee; cancellation within 15- 29 days of the event, the City of American Canyon retains 50% of rental fee; cancellation of the event within 0-14 days the City of American Canyon retains 100%. Rentals at outdoor venues may be rescheduled if adverse weather results in the need to cancel the event. If the event cannot be rescheduled, a full refund will be given.

Definitions:

Resident - Person that lives within the City Limits of American Canyon.

Non-Resident - Person that does not live within the City Limits of American Canyon.

Non-Profit Organization - Bonafide clubs, organization or-groups that are formed for other than commercial purposes.

Resident Non-Profit Organization - Non-profit that is headquartered in American Canyon, has more than half its membership from American Canyon or demonstrates that the rental is directed towards members/clients that live in American Canyon.

Non-Resident, Non-Profit Organization - Nor;i-profit that is not headquartered in American· Cari yon, doesn't have more than half its membership from American Canyon, or cannot demonstrate that the rental is directed towards members/clients that live in American Canyon.

Active Activities Committee Organization - Resident non-profit organization that ·has had a representative attend a minimum of fifty percent of Activities Committee meetings during the six-month period preceding the rental request. 214

PARK AND RECREATION FACILITY FEES
- NOTE: COMMERCIAL USE OF ANY FACILITY WILL RESULT IN THE ADDDITION OF A 25% SURCHARGE TO THE RENTAL FEE.
-
-
Phillip West Aquatic Center
Resident $ 72.00 per hour
Non-Resident $ 90.00 per hour
Non-Profit Organization $ 54.00 per hour
Non-Resident, Non-Profit Organization $ 81.00 per hour
Active Activities Committee Organization $ 36.00 per hour Surcharge $20 per hour for rentals with more than 75 participants.- Deposit
Wading Pool Only
Resident
Non-Resident
Non-Profit Organization
Non-Resident, Non-Profit Organization
Deposit
Recreation Center
Resident
Resident (Full Day)
Non-Resident
Non-Resident (Full Day)
Non-Profit Organization
Non-Profit Organization (Full Day)
Non-Resident, Non"-Profit Organization
Non-Resident, Non-Profit Organization
Active Activities Committee Organization
Active Activities Committee (Full Day)
Deposit
_Community Center
Resident
Non-Resident
Non-Profit Organization
Non-Resident, Non-Profit Organization
Active Activities Committee Organization
$ 75.00.
$ 36.00 per hour
$ 45.00 per hour
$ 27.00 per hour
$ 40.50 per hour
$ 75.00
$ 25.00 per hour
$200.00
$ 35.00 per hour
$300.00
$ 20.00 per hour
$150.00
$ 30.00 per hour
$250.00
$ 15.00 per hour
$100.00
$150.00
$ 52.00 pe_r hour
$ 65.00 per hour
$ 39.00 per hour
$ 58.50 per hour
$ 26.00 per hour
215
-
e
-
Deposit
Deposit (BasketballNolleyball)
Community Center - Stage Only
Resident
Non-Resident
Non-Profit Organization
Non-Resident, Non-Profit Organization
Active Activities Committee Qrganization
·oeposit
$250.00
$100.00
$ 32.00 per hour
$ 40.00 per hour
$ 25.00 per hour
$ 36.00 per hour
$ 16.00 per hour
$100
Picnic Areas - Three Or More Tables (Community Park and Linwood Park)
Resident
Non-.Resident
Non-Profit ·Organization
Non-Resident, Non-Profit Organization
Deposit (Community Park/Restrooms)
$ 10.00 per hour
$ 30.00 per hour
$ 7.50 per hour
$ 20._00 per hour
$ 50.00
Picnic Areas - Area With Only One Or Two Tables
Resident $ 5.00 per hour
Non-Resident $ 15.00 per hour
Non-Profit Organization $ 5.00 per hour
Non-Resident, Non-Profit Organization $10.00 per hour
Ball Fields/Soccer Fields
Resident
Non-Resident
Non-Profit Organization •
Non-Resident, Non-Profit Organization
Sports Courts (Basketball. Tennis)
Resident
Non-Resident
Non-Profit Organization
Non-Residen~. Non-Profit Organization
$ 15.00 per hour
$ 25.00 per hour
$ 10.00 per hour
$ 20.00 per hour
$ 10.00 per hour
$ 20.00 per hour
$ 7.50 per hour
$ 15.00 per hour
216
Facility Fee Waiver Policy
• - Fees charged for the use of City facilities may be waived by the City Manager or his/her designee, if the applicant requests a fee waiver under one of the following categories and the appropriate criteria are met.
-
· · -
I. Intergovernmental Cooperation
A. Fees may be waived for special events or temporary uses when the applicant is another government agency and the use is related to the performance of its normal functions and is a benefit to residents of American Canyon. Fee waiver • requests for the ongoing use of City facilities by other governmental agencies will be sent to City Council for consideration.·
II. Youth Programs
A. Fees may be waived for building. and athletic field rental for American Canyon youth organizations that are open to all American Canyon youth that meet age or size requirements.

B. Youth organizations that are not open to all youth and limit participation based on skill level or other limiting factors such as attendance at a particular school, church or other affiliation, are not eligible for fee waivers.

Ill. City Sponsored Program
A. Fees may be waived for events and programs that are sponsored or cosponsored by the Community Services Department or other City department. The Department Director may choose to sponsor or co-sponsor an event or program if the Director determines that all of the following criteria are met:

1. The program or event is within the scope of services normally provided by the Department; and

2. The event is open to the public; and

2. All resources provided by the City in sponsorship of the event must be provided for within the Departr,:ient's current budget without a reduction of other programs and services.

IV. Financial Hardship/Non-Profit
A. The City Manager or his/her designee may waive fees for a non-profit agency or community service organization if the City Manager determines that the following criteria are met:

1. The organization is a valid non-profit with 501(c) 3 status, or organization has 501 (c) 4 status and is requesting use of a City facility for an event that fully benefits the community, not the 501 (c) 4 organization or its members;

2. The imposition of the fees would create a financial hardship on the organization as'demonstrated on the Organization Financial Information Form or the imposition of the fees would make it prohibitive for the event to be held as demonstrated on the Event Financial Information Form. • 217
•
· -
•

3. Fees will• only be waived for fund raisers if the financial hardship criteria are met, all funds raised benefit the community, and at least 10% of the profit be directed towards youth programs.

4. The program or event is of significant value to the community or to a significant portion of its residents;
. 5. The event or program is open to the public and is in compliance with the City's non-discrimination policy; •
6 The City Manager or his/her designee determines that the proposed event or program will have no significant impacts on the facilities or department activities, that the facility user will provide volunteer services and materials to mitigate any impacts created by the event or program or that the impacts that are created are adequately offset by the public benefit provided by the program or even.

7. The waiver of fees does not relieve the facility user of insurance requirements and requirements related to providing security guards, where applicable.

8. Requests for a ·waiver of insurance will only considered if the event meets all· the qualifications of the rental fee waiver policy and is designated as a City Sponsored Program . Requests for the waiver of insurance requirements will not be considered for the selling and/or serving alcoholic beverages.

APPEAL PROCESS - Decisions made pertaining to the administration of the City's fee waiver and facility rental policies by a designee of the City Manager may be appealed to the City Manager. Decisions made by the City Manager pertaining to the administration of the facility rental policy may be appealed to the City Council.
218
City of American Canyon

FACILITY RENTAL FEE WAIVER REQUEST FORM
-Organization Name: -------------- --------------- ------- Organization Contact: _________________ E-mail:

Address: ---- -----------------------------
Phone:
--------------- Fax: ___ _____________ _
Type of Organization: ____ 501 (c) 3, • 501 (c) 4, ____ Governmental Agency Other: ---- ---------------------- Date of Event: ________ City Facility Requested: ______________ _ Name and Purpose of Event: ________ _______________ _ __ _ - -
Is this activity an annual event or a one time only event? ____________ ______ _ I have read the Facility Rental Fee Waiver policy. I am applying for a fee waiver based on the belief that my organization qualifies under the following category: (Check One) ________ I. Intergovernmental Cooperation
________ II. Youth Sports Programs Open To All American Canyon Youth That Meet Age or Size Requirements
________ Ill. City Sponsored or Co-Sponsored Program or Event ________ IV. Financial Ha·rdship/Non-Profit*
*Non-Profits requesting a rental fee waiver for financial hardship must complete and submit the following: 1) Organization Financial Statement 2) Event Financial Statement 3) Provide copy of the letter from the IRS proving non-profit status . • Signature: ______________________ Date: _________ _
219
City of American Canyon
FEE \\,.AIYER REQUEST

ORGANIZATION FINANCIAL STATEMENT &
. EVENT FINANCIAL STATEMENT
.Organization Name: __________________ Tax ID#: _________ _ Organization Contact: _________________ E-mail:

Address:--------------------------------------
Phone: Fax:. ---------------- ------------------ Organization's Fiscal Y car Begins: _______ , 200R and Ends __________ , ___ _ Signature ____________________ Date ______________ _
Total Amount CuITently In Organization's Checking and Savings Account$ _________ _ Total Amount Currentlv ., Invested In CD's. , Other Investments $ -------
A ... l'i'TICIPA TED INCOME IN CURRENT FISCAL YEAR:

I Memberships and/or Dues
I Donations and/or Gifts
.draisers
I Grants
Interest Income
Other: I
TOTAL
ANTICIPATED EXPENSES IN CURRENT FISCAL YEAR:

Rent, Facility Expenses
Office Supplies, Postage, Printing I
Other Supplies I
Advertising I
Activity Costs I
Other: I
Other:

Other:

Other:

Other: I
~ ;AL I
220

EVENT FINANCIAL STATEMENT
.EVENT NAME: _____________ _
EVENT DATE: ______________ _
PROJECTED REVENUE FROM THE EVENT:

Fundraising
Donations
Admission Fees, Ticket
Advertising Reven'1e
'
Raffle, Auctions
Other: I
Other:

TOTAL
PROJECTED INCOME FROM THE EXPENSES:

Entertainment
Advertising
~ntal Equipment
I od or Catering Costs
Refreshments
Supplies
Security Guards
lnsurance
Printing
Postage I
Decorations I
Other: I
Other:

Other:

TOTAL
-
221
RESOLUTION NO. 2024- 91

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE RESOLUTION 2024- WITH THE UPDATED PARKS AND RECREATION DEPARTMENT USER FEE SCHEDULE.

WHEREAS, the Parks and Recreation Department offers a wide variety of programs, services, and rentals to the residents of American Canyon and customers in neighboring cities; and WHEREAS, the City Council approved and adopted Resolution 2024- on March 19, 2024, amending and updating the Parks and Recreation Department User Fee Schedule from 2023, and established the department' s
16 Service Categories and Cost Recovery Pyramid Model; and WHEREAS, recovery of the costs of providing governmental services to the fullest extent possible is of vital importance to the economic health of the City budget, and hereby the health, safety, and welfare of the residents of the City of American Canyon; and
WHEREAS, the City' sfiscal policy requires that the City align fees with the costs of providing services, except in cases where the social benefit impact outweighs the objective of full cost recovery; and WHEREAS, due to the production timeline for the Winter/ Spring Activity Guide, which covers programs from January through April, went to print on November 8, 2024, the CPI adjustment report for August 2024 was used; and
WHEREAS, the Parks and Recreation Department User Fees from January 1, 2025, through December 31, 2025, shall be automatically adjusted by 2.7% based on the Consumer Price Index ( CPI) for all Urban Consumers for the San Francisco, Oakland, and San Jose metropolitan area as published by the Bureau of Labor Statistics using the August 2024 report; and
WHEREAS, incremental fee increases are essential for the City, as they help offset inflation and labor costs while preventing larger hikes in the future. However, not all programs and services can accommodate an increase due to market conditions and data collected from comparable agencies; and WHEREAS, some fees have increased beyond the CPI to align with cost recovery standards as outlined in the 16 Service Categories and Cost Recovery Pyramid Model; and NOW, THEREFORE, BE IT RESOLVED the City of American Canyon as follows:

SECTION 1: GENERAL INFORMATION AND SPECIAL CONDITIONS

1. AU fees will be rounded up to the nearest dollar.

2. The Resident Rate will only apply to American Canyon residents residing within the American Canyon city limits. Individuals claiming residency will be required to provide valid identification at the time of registration. Residency may be claimed by the following: 1) A California Driver' s License with an American Canyon residential address; or 2) A photo identification card with the individual' sfirst and last name, and a utility bill or lease agreement matching the individual' s identification and American Canyon residential address. 222

3. The Nonresident Rates will apply to anyone residing outside the American Canyon city limits.

Programs, classes, services, camps, and rentals will be 15% more than the Resident Rate and Drop -In programs will be one dollar ($ 1. 00) more than the Resident Rate.

4. The American Canyon Nonprofit Rates will only apply to American Canyon nonprofit organizations that have a valid State of California 501( c)( 3) certificate. This benefit will only apply to facility rental fees as indicated on the Parks and Recreation Department User Fee Schedule and set at 25% Tess than the Resident Rate. All other facility rental rules and regulations, and requirements will apply — including insurance and refundable deposits.

5. The Nonresident Nonprofit Rates will apply to nonresident nonprofit organizations that have a valid State of California 501( c)( 3) Certificate. This benefit will only apply to facility rental fees as indicated on the Parks and Recreation Department User Fee Schedule and set at the Resident Rate. All other facility rental rules and regulations, and requirements will apply — including insurance and refundable deposits.

6. Nonprofit and Community Partner Community Events — American Canyon nonprofit organizations and community partners are encouraged to host, coordinate, and manage community -based events for American Canyon residents at City parks and facilities. These community events provide great community benefit ( Tier 1 — within the Cost Recovery Pyramid Model) by enhancing our resident' squality of life, providing unique experiences that celebrate our community' s
cultural diversity, and showcasing our community' sinclusivity. The City values these relationships and partnerships — in exchange, the City will provide a City park or facility at no charge to the nonprofit organization or community partner. All other community event rules and regulations, and requirements apply.

SECTION 2. USER FEE SCHEDULE

1. The Parks and Recreation Department User Fee Schedule is outlined within Exhibit A.

2. By January 1, 2026, and thereafter, the City shall increase the service fees in the Parks and Recreation Department User Fee Schedule to automatically adjust to the annual percentage change of the Consumer Price Index ( CPI) for all Urban Consumers for the San Francisco, Oakland and San Jose metropolitan area as published by the Bureau of Labor Statistics for the 12 - month period ending nearest, but at least sixty ( 60) days prior to, the Adjustment Date.

3. The City of American Canyon recognizes the importance of adapting to the evolving needs of its community. The City reserves the right to establish new program fees throughout the year to ensure the delivery of diverse and inclusive services that meet the varying needs of residents.

This flexibility will enable the City to enhance program offerings and promote greater accessibility for all members of the American Canyon community.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon adopts the Parks and Recreation Department User Fee Schedule, effective January 1, 2025, upon the approval of this Resolution.
223
Nicolle Hall, Deputy City Clerk
PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 17th day of December 2024, by the following vote:

AYES: Councilmembers Cruz, Lamattina, Oro, Vice Mayor Joseph, Mayor Washington NOES:

ABSTAIN:

ABSENT:

Pierre Washington, Mayor
ATTEST:
r _ _.

Dec 18, 2024
William D. Ross, City Attorney
224

EXHIBIT A

CITY OF AMERICAN CANYON

PARKS AND RECREATION DEPARTMENT USER FEE SCHEDULE
ADMINJSTRATIVE° FEES_,,,,;
Details
s;
Resident Nonresident Nonprofit NR
Nonprofit
Program Cancellation Fee Per Program 10. 00 10. 00
Program Credit Refund Processing Fee Per Transaction 10. 00 10. 00 Special Event Application Per Application 250. 00 288. 00 Special Event Street Closure Permit - Minor
Fee ( No City Staff)
Flat Rate 165. 00 190. 00
Special Event Street Closure Permit - Staff
Involvement
Hat Rate + Hrly Rate
Per Staff Person
165. 00
60 per
hr.
190 + $ 60
per hr.

Facility Rental Cancellation Flat Rate ' 100. 00 100. 00 Facility Rental Vendor Permit Flat Rate 52. 00 60. 00
Facility Rental Bounce House Permit
Authorized Vendor)
Flat Rate 52. 00 60. 00
Facility Rental Incidental Fee Per Incidental 100. 00 100. 00 City Special Event Vendor - 4th of July Flat Rate 300. 00 345. 00 75. 00 150. 00 City Special Event Vendor - general Flat Rate 150. 00 173. 00 25. 00 150. 00 Special Event Information Booth ( non -sales) Flat Rate 100. 00 115. 00 25. 00 100. 00 Special Event Information Booth Insurance
non -sales / non- fod vendor)
Fiat Rate 84. 00 97. 00
Special Event Vendor Insurance ( food sales) Flat Rate 97. 00 113. 00 Banner Reservations Flat Rate/ Monthly/ Per
Banner

44. 00 51. 00 35. 00 44. 00
Sign Board Reservations Flat Rate/ Wekly/ Per
Location - 1 Side

AQUATICS FEES
Details

17. 00
Resident

20. 00
Nonresident

13. 00
Nonprofit

17. 00
NR
Nonprofit
Group Swim Lessons Per Participant 79. 00 91. 00
Semi -Private Swim Lesson Per Participant 116. 00 133. 00 Private Swim Lesson Per Participant 165. 00 189. 00
Lifeguard Training Per Participant 257. 00 296. 00
Jr. Lifeguard Program Per Participant 334. 00 385. 00
Lifeguard Recertification Class Per Participant 134. 00 155. 00 Lap Swim: Drop -In Daily Drop -In 7. 00 8. 00
Lap Swim: Monthly Light 8- Visits/ Monthly 48. 00 53. 00 Lap Swim: Monthly Unlimited 12- Visits/ Monthly 65. 00 75. 00 Water Exercise: Drop -In Daily Drop -In 7. 00 8. 00
Water Exercise: Monthly Class Per Participant 68. 00 79. 00 Recreation Swim: 2 yrs. & Under Daily Drop -In FREE FREE Recreation Swim ( M -F): Youth 3- 12 yrs. Daily Drop -In 4. 00 5. 00 Recreation Swim ( M -F): Adult Daily Drop -In 5. 00 6. 00 Recreation Swim ( Sat): Youth 3- 12 yrs. Daily Drop -In 5. 00 6. 00 Recreation Swim (Sat) Adult Daily Drop -In 6. 00 7. 00
225
Recreation Swim Pool Party Flat Rate/c Swim 83. 00 95. 00 Recreation Swim Pool Party- Extra Guests Per Participant/ Max 30 4. 00 5. 00 Recreation Swim Pool Party: Refundable
Deposit
Flat Rate/efundable $ 100. 00 5100. 0
Private Pool Party Rental ( 1- 50 People) Hrly Rate/ 3 HR. Min. $ 105. 00 122. 00 580. 00 5105. 00 Private Pool Party Rental ( 51- 100 People) Hrl Rate/ 3 HR. Min. $ 129. 00 5148. 00 97. 00 129. 00
Private Pool Party Rental ( 101-50 People) Hrly Rate/ 3 HR. Min. $ 152. 00 176. 00 5114. 00 152. 00 Aquatics Pool Rental - Lane Rental for
Programming
Hrly. Rate/ 3 Hrs + 3
Lanes

13. 00 15. 00 10. 00 513. 00
Private Pool Rental - Refundable De osit

RECREATION/ SPORTS/ FITNESS
Flat Rate/efundable 5300. 0 300. 00 300. 00 $ 300. 00
CLASS
Teen Cam • - 3 Da + 1 Field Trip Per Partici ' ant/ Per wk. 90. 00 5104. 00 S. -cialt Cam • s - 5 Days Per Participant/ Per Wk. 90. 00 5104. 00 Early Bird Camp Drop -Off (8am- 9am) Per Participant/ Per Wk. 510. 00 12. 00 Late Owl Camp Pick - Up (3pm- 5pm) Per Participants/ Per W k.

20. 00 23. 00
Jr. Warriors Basketball League ( 5-7yrs) Per Participant 5105. 00 121. 00 Jr. Warriors Basketball League (7-9
yrs) Per Participant 5140. 0 161. 00
Jr. Warrior Basketball League ( 10-3 yrs) Per Participant 140. 00 5161. 00 Adult Softball League Per Participant 52. 00 60. 00
Adult Basketball/ Volleyball League Per Participant 52. 00 560. 00 Adult Soccer/ Flag Football Lea: ue Per Participant 52. 00 60. 00 Program Special Events Per Participant 6. 00-

15. 00

7. 00-

18. 00
Recreation Classes - Staff Lead Per Participant 30. 00- 127. 00

35. 00-
147. 00
Independent Contracted Instructor Class Per Participant 530. 00- 350. 00

35. 00-
403. 00
Open G m Dro a - In Daif Dro.• In Per Visit 8. 00 9. 00 Communit Garden
SENIOR
Senor Day Trips
Annual Fee
SERVICES ( 50+

58. 00 67. 00
YRS)

51. 00 59. 00
Senior Programs: Dro - In Daily Visit Per Pro: ram 1. 00 2. 00 Senior Programs: Monthly Light Pass 8 Visits / Monthly r r 1 1 Senior Pro _rams: Monthly Unlimited Pass
Runs & Races
15 Visits/ Month) $ 16. 00

FACILITY RENTALS

4. 00

19. 00
Per Partici • ant 5. 00 52. 00 4. 00
Parking Lot Rental Hrly. RateJ2 HR. Min. 35. 00 42. 00 27. 00 35. 00 Baseball/ Softball Field Rental Hrly. Rate/ 2 HR. Min. 16. 00 19. 00 13. 00 16. 00 Baseball/ Softball Field Prep Daily Flat Rate 541. 00
Turf Field Rental: Youth Programs Hrly. Rate/ 2 HR. Min. 17. 00 20. 00 13. 00 17. 00 Turf Field Rental: Tournaments/ Adult
Programs
Hrly. Rate/ 2 HR. Min. 24, 00 28. 00 519. 00 24, 00
Park Rental: For Profit/ Festival/ Event Hriy. RateJ2 HR. Min. 78. 00 90. 00 Court Rental:

Ten nis/ Picklebal I/Basketball/ Bocce
Hrly. Rate/ 2 HR. Min. 513. 00 15. 00 10. 00 513. 00
Group Picnic Rental Dail Flat Rate 155. 00 178. 00 117. 00 155. 00 Recreation Building Rental Hrl . Rate/ 3 HR. Min. 52. 00 60. 00 40. 00 52. 00 Adult Activi Center Rental: Assembly Room Hrl". Rate/ 3 HR. Min. 571. 00 583. 00 54. 00 71. 00 Adult Activity Center Rental: Meeting Room Hrly. Rate/ 2 HR. Min. 36. 00 43. 00 28. 00 36. 00 226
Adult Activity Center Rental: Commercial
Kitchen
Hrly. Rate/ 2 HR. Min. 82. 00 94. 00 62. 00 82. 00
Napa Junction Community Center: Assembly
Room
Hrly. Rate/ 3 HR. Min. 93. 00 107. 00 70. 00 93. 00
Napa Junction Community Center: Classroom Hrly. Rate/ 2 HR. Min. 42. 00 48. 00 31. 00 42. 00 Projector Rental Daily Flat Rat 52. 00 60. 00
Audio Rental Daily Flat Rat 52. 00 60. 00
Facility Rental Staff Rate Hourly Rate 50. 00 50. 00
Portable Restroom Rental - Single Stall
Restroom
Flat Rate 203. 00 234. 00
Portable Restroom Rental - Single Stall +
Handwashing Station
Flat Rate 287. 00 330. 00
Portable Restroom Rental - ADA Restroom Flat Rate 273. 00 314. 00 General Liability Insurance: Rentals Flat Rate 122. 00 140. 00 General Liability+ Liquor Liability Insurance:

Rental
Flat Rate 189. 00 218. 00
Sports Event Insurance ( 1-00 people) Flat Rate 236. 00 272. 00 Facility Rental Cleaning Fee ( 35 people or less) Fiat Rate 155. 00 178. 00 Facility Rental Cleaning Fee ( 36+ people) Flat Rate 206. 00 237. 00 Fees are set at Market Rate and are subject to change.
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The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 1

FACILITY RENTAL APPLICATION
(APPLICANT MUST BE 18+ YEARS. Please complete the application in its entirety or the permit process may be delayed) Facility Location / Room: ____________________________________________________________________________________ Rental Date(s): _______________________________________________ Day(s) of the Week: ________________________ Rental Time: _____ am/pm to _____ am/pm Event Time: _____ am/pm to _____ am/pm Total Hours: ________ *Rental hours must include all-time needed for decorating, setup, event time, and cleanup.

Type of Event: _______________________________________________________________________________________________ Total Expected Attendance: _____________________ Nonprofit Tax ID: __________________________________________ Applicant Name: (main contact for rental): ____________________________________________________________________ Name of Organization: _______________________________________________________________________________________ Address: ____________________________________________________________________________________________________ City/State: ______________________________ Zip: ________________ Phone Number: ____________________________ Email: _______________________________________________________________________________________________________

AGREEMENT AND RELEASE OF LIABILITY
I certify that I, the Applicant reserving with the City of American Canyon (City), am at least 18 years of age. The undersigned or, if signing for an organization, that organization, certifies that the above information is accurate and correct and that the undersigned has read and understood the Facility Rental Rules and Regulations as set forth by the City pertaining to the use of City facilities. I understand that I or an appointed representative must

1. Will alcohol be served? Yes __ No __ 7. Do you plan to have vendors? Yes __ No __

2. Will alcohol be sold? Yes __ No __ 8. Will music be played? Yes __ No __

3. Will there be an admission fee? Yes __ No __ ** If you answered Yes #8, what kind of music will be

4. Will food be sold? Yes __ No __ played (circle all that apply): DJ / Band / Acoustic / Phone

5. Will food be served? Yes __ No __ 9. Will you have a bounce house or jumper? Yes __ No __ **If you answered Yes #5, what is the cooking method? _________________________________________________________

6. Will you have event tents? Yes __ No __
If you answered yes to #6, how many ____________, and what are their sizes? ___________________________________ *anything bigger than a 10x10 tent will need additional approval from the City. 4381 Broadway Street, American Canyon CA 94503
(707)648-7275 / americancanyon.gov
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The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 2 be present at the beginning of the rental time and must be present at the end of the rental time for inspection. I agree to do a full facility evaluation walk-through with City staff of all areas listed on the evaluation form prior to and after the event to review any current or new damages to the facility with may have occurred during my rental. I understand that failure to comply with the Facility Rental Rules and Regulations may lead to losing portions and/or all of my rental deposit and fees, which in some cases may exceed the rental deposit amount. I further understand that if I delegate my applicant responsibilities to other members or service agencies for which I have contracted, I still have the ultimate responsibility of the facility during my rental.

It is further agreed that the applicant shall indemnify, defend, and hold harmless the City its officers, employees, and agents from any and all losses, costs, expenses, claims, litigation, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time out of or in any way related to the applicant’s use or occupancy of a facility or property controlled by the City, unless solely caused by the gross negligence or willful misconduct of the City, its officers, employees, or agents.

Force Majeure: Notwithstanding anything to the contrary contained in this agreement, the City shall be excused from its obligations under this agreement to the extent and whenever it shall be prevented from the performance of such obligations by any Force Majeure Event. For purposes of this agreement, a “Force Majeure Event” includes but is not limited to fires, floods, earthquakes, pandemics, epidemic, civil disturbance, acts of terrorism, regulation of public authority, inclement weather, the loss or unavailability of electrical power such as in a Public Safety Power Shutoff event, and other causes beyond their control. The undersigned waives any right of recovery against the City, including waiver of incidental and/or consequential damages, and the undersigned shall not charge or seek recovery for damages resulting from “acts of God” or Force Majeure Events from or against the City, its officers, employees, or agents.

Applicant Name: ____________________________ Signature: __________________________________ Date: ___________ 229
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 3

FACILITY RENTAL RULES AND REGULATIONS
By signing the Facility Rental Application, you are signing that you have read and understand all information contained herein, which constitutes a contract between you and the City of American Canyon (City). The following rental policies outline the conditions for use of the City facilities. All City facilities are governed by these general rules, in addition to specific conditions for each facility.

1. Rental Application and Requirements – Facility rentals are accepted on a first-come, first-served basis and will only be accepted with a completed Rental Application and a refundable deposit fee.

American Canyon residents may reserve facilities up to one (1) year in advance of their rental date; nonresidents may reserve up to six (6) months in advance of their rental date. applicants must be at least 18 years of age. American Canyon residents must provide valid proof of residency (i.e., California I.D. or utility bill in the applicant’s name) to qualify for the resident rate. All other facility rental forms (including insurance and ABC license), and fees are due and to be paid in full thirty (30) days before the facility rental date. Applicants who fail to meet these requirements may result in their facility rental being canceled and a refund may not be issued, including withholding the refundable deposit. Facility rentals are not permitted to go beyond 10:00 p.m. daily; applicants are required to clean up and vacate the facility by 10:00 p.m.

2. Rental Contact Requirements - All contact regarding the rental fees, insurance, and on-site coordination will only be arranged with the original applicant. If the original applicant is unavailable for the facility rental coordination on the day of the facility rental, the applicant must designate an alternate person to assume this responsibility in advance of the facility rental and inform the city in writing. applicants will be required to meet with City staff thirty (30) days before the facility rental date to review the facility layout, review rules and regulations, and submit required signed documents.

3. Nonprofit Groups – Nonprofit organizations are required to provide evidence of their approved State of California nonprofit 501(c)(3) status to qualify for the nonprofit facility rental rate.

4. Facility Attendance – applicants are required to abide by the maximum capacity limits for their facility rental. Failure to comply with these requirements on the day of the event may result in the cancellation of the rental, and no refund will be issued. Additionally, incidental fees may be incurred.

5. Refundable Deposit – The Refundable Deposit is due at the time of submitting the Facility Rental Application to secure a facility rental with the City of American Canyon. This deposit serves as a security measure to ensure compliance with the City’s Facility Rules and Regulations and cover any potential damage. If necessary, the deposit may be withheld at any time. Should the deposit be insufficient to cover the damages, the applicant will be billed for the remaining balance, which must be paid within 72 hours of receiving the invoice. Refunds will be processed two weeks after the rental concludes, provided all rental guidelines are followed and no damage is found, and may take up to 45 days to receive. In the event of rule violation or damage, the deposit may be partially or fully withheld to cover the associated costs.

6. Facility Rental Fees – Facility rental fees are fixed hourly rental fees that are set by the City of American Canyon. Facility rentals are booked in full-hour increments and must include setup, event time, and cleanup; there is a 3-hour minimum on all facility rentals with the city. Facility rental fees will be required to be paid in full thirty (30) days before the rental date; failure to pay the facility rental fees as outlined within these rules and regulations may result in the facility rental being canceled, and the refundable deposit, including any fees paid, may be fortified by the applicant and retained by the City.

7. Cancellation Fee: In the event a facility must be canceled due to an emergency, a $100 Cancellation Fee will be withheld from the refund at the discretion of the Parks and Recreation Director. This policy applies only to emergency situations, and a doctor’s note or other appropriate documentation may be required for exceptions beyond the standard Facility Rental Cancellations guidelines as outlined below.
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The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 4

8. Facility Rental Cancellations – The deposit will be refunded, minus the Cancellation Fee, for facility rentals canceled seven (7) business days after booking and securing the rental date. The following schedule will be used to determine the City’s cancellation process for facility rental refunds:
• From Date of Booking to Thirty-One (31) Days Before the Rental Date: The refundable deposit will be forfeited, and 50% of any rental fees paid to the City will not be refunded.
• Thirty (30) Days or Less Before the Rental Date: All paid rental fees to the City, including the refundable deposit, will not be refunded.

City facilities may be closed at any time, with or without notice, this includes closures due to inclement weather. City staff will make every effort to contact the applicant ahead of time of any facility closures that may affect the rental date. If a closure occurs and a facility rental is canceled on behalf of the city, a refund credit will be applied to the applicant’s household. This credit may be used for any Parks and Recreation program, service, or rental in the future.

9. Permit Changes – All facility rental changes must be made in writing to City staff. Changes made less than thirty (30) days before the rental date and resulting in additional fees will be required to be paid in full by the applicant at the time of making the change. If the applicant fails to make this payment, the changes will not be granted, and the rental will not be altered. All facility rental fees are due and are to be paid in full thirty (30) days before the facility rental date. Failure to pay the rental balance in full thirty (30) days before the rental date may result in the facility rental being canceled and a refund may not be issued, including withholding the refundable deposit. It is the applicant’s responsibility to check and verify their facility rental permit to ensure that all facility rental details are accurate and correct. Corrections must be addressed with City staff in writing before the rental date to ensure the permit reflects the facility rental. Changes made on the day of the rental will need to be addressed with City staff on duty and will be documented on a facility rental sheet; the applicant will be required to sign off on these additional changes. These changes will be reviewed by City staff on the following Monday, and the applicant will be assessed the appropriate rental fees to reflect the changes to the facility rental. These fees may be deducted from the refundable deposit, and/or the applicant may be billed separately if the deposit is not sufficient to cover the balance.

10. Facility Rental Onsite Appointments – Facility Rentals receive one (1) thirty (30) minute onsite appointment walkthrough at the rented facility location. applicants are required to schedule their one (1) time courtesy appointment with City staff; appointments are scheduled on a first-come, first-serve basis. City staff will open the facility at the specified time per the agreed-upon scheduled appointment.

Appointments start at the designated scheduled start time and will end at the designated end time; appointments will not be rescheduled on the day of the appointment due to late arrivals by the applicant, vendor, and/or family. applicants are responsible for rescheduling and/or canceling their appointments by contacting City staff 48 hours before their scheduled appointment. Appointments that exceed thirty (30) minutes will be subjected to an additional appointment charge of $50 for every thirty (30) minutes; a minimum of thirty (30) minutes will be charged. applicants are encouraged to ensure that vendors and/or family members attend this scheduled appointment. Applicants will be charged $50 for any additional thirty (30) minute appointments after the first courteous rental appointment.

11. City staff on duty during rental- City staff will be on duty during all approved use of City facilities. City staff is not available for loading/unloading supplies, waiting tables, serving, moving rented furniture or equipment, and/or assisting with the applicant’s portion of the cleanup.

12. Adhering to the time scheduled on the permit - The time stated on the application form for the rental will be strictly enforced. If the applicant does not use full-time as stated on their application, there will be no refunds given or funds transferred. The rental period must include all the time necessary for setup and 231
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 5 cleanup for the rental, and the time must be consecutive. All facility usage is based upon space availability and is limited to specific rental periods. City staff will set up tables and chairs unless other arrangements have been approved by the city. The City must receive a written floor plan a minimum of thirty (30) days before the rental date. Otherwise, a standard room setup will be provided. The facility will not be open before the stated rental time for any renter, caterers, bands, decorators, etc. participating in a rental activity, nor can items be stored overnight in a city facility before or after any rentalactivity.

13. Cleaning requirements – City staff are responsible for the setup and takedown of City tables, chairs, and equipment. applicants will be responsible for the removal and/or disposal of food, beverages, paper goods, decorations, signage, equipment, furniture, and personal items once the rental has concluded. The city will not authorize the overnight storage of any personal items or equipment or be responsible for any items left behind. All rental trash is to be properly bagged and placed in the designated trash receptacles. Applicants will be required to notify City staff immediately of any large spills within the facility(ies) that are rented per this agreement. Applicants are responsible for ensuring that DJs, caterers, decorators, etc. adhere to the City’s cleaning requirements and exit the facility by the rental end time. Failure to adhere to the City cleaning requirements could result in the forfeit of the entire facility rental deposit, and /or the applicant may be billed separately if the deposit is not sufficient to cover the additional balance.

14. Condition of the facility – The applicant acknowledges that the facility will be made available in an as-is condition and the City undertakes no obligation to make improvements or changes to their existing conditions. City staff will check the condition of the facility with the applicant before the start of the rental and before their departure to determine if additional damage, cleaning, or overtime use has occurred. City staff will document any issues during the total length of the rental including but not limited to setup, event time, and cleanup. This on-site evaluation is only one means of evaluating the return of the rental deposit; however, additional charges may be imposed for damages or cleanup not identified on the evaluation form if additional items are identified after the applicant has left the facility. It is the responsibility of City staff to enforce facility use regulations and prevent abuse of any facility or facility use privileges, including but not limited to, requesting police department assistance to stop the service of alcoholic beverages, remove disruptive individuals, and/or to clear the facility and cancel the rental. In the case of such cancellation of a facility rental, no rental fees will be refunded or transferred, including withholding the refundable deposit. For more information about the refundable deposit, please refer to Section 5 of this Agreement, titled “Refundable Deposit.”

15. Liability - The applicant is financially responsible and accountable for any and all accidents or injuries to persons or property resulting from your use of City facilities. The applicant is responsible for knowing and understanding all rules and regulations governing City facilities. The applicant shall also be responsible for the control and supervision of all people in attendance during the usage of the facility and shall take care to see that no damage is done to the facility and that everyone conducts himself or herself in an orderly manner. Minors must be supervised at all times during the facility rental, this includes setup and cleanup. The city will not be held responsible for unsupervised minors. If facility damage, inappropriate behavior of a rental group, or exceeding capacity levels occurs at any rental activity, the rental may be shut down, a refund may not be issued including withholding the refundable deposit, and further use of City facilities by the applicant or group may bedenied.

16. Compliance with all applicable law, rules, and regulations – The applicant shall comply with all local, state, and federal laws and regulations related to the use of the facility and public gatherings. The applicant agrees to abide by all applicable local, federal, and state accessibility standards and regulations. The applicant further agrees that it is solely responsible for reviewing and ensuring compliance with all Applicable public health rules, regulations, orders, and/or guidance in effect at the time of the use of the facility including, but not limited to, physical distancing, limits on the size of gatherings, use of appropriate sanitation practices, etc. The City reserves the right to immediately revoke an applicant’s right to use the facility under this agreement should the applicant fail to comply 232
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 6 with any provisions of this section.

17. Group Picnic Rentals: (Only applicable to these types of rentals) a. Inclement Weather and Poor Air Quality: Inclement weather is defined as conditions such as heavy rain, thunderstorms, high winds, snow, sleet, hail, extreme cold or heat, as well as any weather phenomenon that poses a risk to the safety and comfort of the applicant and their guests. Additionally, a facility rental may be canceled if the Air Quality Index (AQI) reaches a reading of 151 or above, indicating unhealthy air quality. These measures ensure the safety and well-being of all participants and attendees, and the city will make every effort to notify the applicant as soon as possible.

Should the applicant need to cancel their facility rental due to inclement weather or poor air quality, they are required to contact the Parks and Recreation Department 24 hours before their facility rental. City staff will review the request based on information from the National Weather Service and AirNow. If the request is approved, applicants may receive a refund or a credit to their household account for any facility rental canceled due to inclement weather or poor air quality.
b. Jumpers and Bounce Houses: Applicants are required to go through the City’s preferred vendor list for jumpers and bounce houses. The city-approved bounce house or jumper vendors have been vetted by City staff and meet the City insurance requirements. Separate rental fees may apply to the vendor at the time of making the rental.

18. For Pool Rentals: (Only applicable to these types of rentals) a. The applicant and their guests are required to always wear proper swimming attire while swimming in a city aquatic facility.
b. Swimming will not be permitted unless there is a designated City Lifeguard on duty. The applicant and their guests will not be permitted into the facility before the start time stated on the facility rental permit and will be required to exit the facility per the end time stated on the permit. Additional facility rental use outside the permitted time will be billed to the applicant and rounded up to the nearest hour.
c. Applicants and their guests who are experiencing a contagious or communicable disease shall not be permitted to utilize any City facility including, but not limited to entering the aquatics facility or water.

19. Facility Restrooms & Keys – Depending on the nature of the rental, applicants may be required to have a portable restroom(s). The number of restrooms required is determined by City staff and based on the type of rental, duration, and attendance. The City of American Canyon will arrange the portable restrooms through a verified vendor, and applicants will be charged directly for this service. Restrooms will be delivered before the rental date and secured with a city lock.

Applicants must pay a $50 Refundable Key Deposit, which must be paid before picking up the key.

The key may be picked up one business day before the event date. The deposit will be refunded if the lock and key are returned to the Parks and Recreation Department the following business day during office hours. Failure to return these items will result in the forfeiture of the deposit.

20. Insurance Requirements – Applicants must purchase event insurance through the City’s third-party provider at Market Rate. Depending on the nature of the event, additional coverage, such as liquor liability for events serving alcohol, will be required. Insurance premiums may vary based on factors including the type of event, activity, number of guests, and event duration. Applicants reserving dates for the next calendar year may be subjected to increased insurance premiums if premiums 233
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 7 are raised through our carrier. Applicants are responsible for any additional fee increases.

Nonprofit organizations and businesses may provide Commercial General Liability Insurance. They must procure and maintain coverage, for the entire use period, that is at least as broad as Insurance Services Office Form CG 00 01, with limits of no less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include unamended contractual liability, and any endorsement restricting standard ISO “insured contract” language will not be accepted. If alcohol is sold during the permitted activity, coverage must include full liquor liability.
a. Such insurance shall name the City, its officers, employees, agents, and volunteers as additional insureds before the use of the facility. The applicant shall file certificates of such insurance with the City, which shall be endorsed to provide thirty (30) days' notice to the City of cancellation or any change of coverage limits. If a copy of the insurance certificate is not on file before the event, the City may deny access to the facility, the facility rental may be canceled, and a refund may not be issued.
b. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact the business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City. c. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive, or to the exclusion of other coverage, or a waiver of any type. If the applicant maintains higher limits than the minimum shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the applicant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

21. Indemnification – Applicant assumes complete financial responsibility for the event and any damages to persons or property arising out of or in connection with the event. Applicants shall indemnify, defend, and hold harmless the City of American Canyon, its officers, employees, and agents from any and all losses, costs, expenses, claims, litigation, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time out of or in any way related to the applicant’s use or occupancy of a facility or property controlled by the City of American Canyon unless solely caused by the gross negligence or willful misconduct of City of American Canyon, its officers, employees, or agents.

22. Alcohol - Alcoholic beverages may be consumed within a city facility with an approved Certificate of Insurance and Scheduled Endorsement including Liquor Liability. Alcoholic beverages may not be sold or consumed at any officially designated youth facility rental. The serving or selling of alcoholic beverages remains at the discretion of the City. In rentals where alcohol will be sold or consumed, the city requires the applicant to purchase an additional permit from the Department of Alcoholic Beverage Control (ABC). A copy of the ABC-issued permit must be turned into the City thirty (30) days before the facility rental date and posted near the bar in a visible location during the entire facility rental. In addition, the city is not responsible for any such violations by the lessee of the ABC permit or the law with respect to alcohol. The lessee shall name the City as additionally insured under the lessee’s Comprehensive General Liability insurance policy and Scheduled Endorsement. The city may limit the number of hours that alcoholic beverages can be served during the facility rental. The serving and selling of alcoholic beverages must end at least 30 minutes before the end of the event time. At any time during your facility rental, City staff has the authority to discontinue the consumption, sale, or 234
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 8 serving of alcoholic beverages.

Alcohol consumption by a minor will not be tolerated. The applicant understands that if alcohol is served to minors, City staff may cancel the facility rental and/or request assistance from the American Canyon Police Department. In such an event, the applicant may be held responsible for the illegal distribution of alcohol, a refund may not be issued, including the forfeit of the refundable deposit.

23. Selling of food and beverages – For facility rentals where food and beverages will be sold, the city may require the applicant to purchase an additional temporary food permit from the Napa County Public Health Department. A copy of the issued temporary food permit must be submitted to the City thirty (30) days before the rental date.

24. Security Requirements – The City reserves the right to require security for specific facility rentals. The security staff will take direction from City staff. Security officers are responsible for the safety and security of the facility, City staff, and facility rental participants. The following are basic guidelines for assigning security officers at facility rentals and are set at the discretion of City staff:
• 0-100 in attendance Up to two (2) officers
• 101-200 in attendance Two (2) officers
• 201-300 in attendance Three (3) officers
• 301-400 in attendance Four (4) officers
• 401-500 in attendance Five (5) officers

25. General Safety Guidelines – The Applicant is responsible for the conduct of their guest and the overall oversight of the facility rental. Facility rental guests are not permitted to be left unattended; minors 12 years and under, are required to be supervised by an adult chaperon throughout the duration of the facility rental. Children may not be left unsupervised at any time while utilizing a city facility. The applicant and their guests will be required to follow reasonable verbal directions from City staff and posted facility rules and regulations. Failure to comply may result in the facility rental being canceled, a refund may not be issued, including the forfeit of the refundable deposit.

26. Smoking - It shall be unlawful to smoke or in any other way engage in the use of tobacco or tobaccolike products of any kind or description and in any form, on any property owned and/or operated by the City, including any buildings, historic sites or structures, restrooms, grandstands, stadiums, bleachers, amphitheaters, covered arenas, picnic sites, other similar places or assembly, also in any City parklands, open spaces, sports fields, swimming pools, snack bars, parking lots, sidewalks, or trails, unless in a place designated and posted or temporarily permitted for such use. Smoke, mist or fog machines, haze, or vapor-type devices are prohibited in all City facilities.

27. Decorations and Setup - Adhesives, nails, screws, pins, or staples on facility walls are prohibited. Taping of City facility chairs and/or tables is prohibited. City tables must be covered before rental usage.

Decorative materials may not be attached to light fixtures and must be completely removed from the facility at the conclusion of the activity. Confetti, glitter, sequins, rice, birdseed, straight pins on, the carpet, and/or sparklers are prohibited in any City facility. Birthday candles, ceremonial flames and/or ceremony candles need prior approval from City staff. If balloons are utilized for decorations, they must be weighted down and not be released intentionally to float to the ceiling areas and/or released outside City facilities. Pinatas are permitted, provided that the applicant ensures full clean-up of any mess created. All decorative materials must be fireproof and/or flame retardant. At no time shall exits or facility signage be obstructed by decorations or rental equipment.

28. Event Tents: Applicants are required to indicate on their application if they plan to have additional event tents at their event. Standard 10x10 tents are permitted; however, any tents larger than this must be reviewed and approved by the city at least 30 days prior to the event. Additional requirements and permits may apply to tents exceeding the 10x10 size. Furthermore, all tents must be securely 235
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 9 weighed down with sandbag weights; staking them into the ground or using buckets filled with water is not permitted.

29. Vendors: Applicants must submit a detailed vendor list to the City of American Canyon for review and approval 30 days prior to the event date. All vendors are required to have a valid business license, and food vendors must obtain a Health Permit issued by the Napa County Health Department to operate within city limits. The applicant will be required to purchase additional insurance through the City’s third-party vendor to cover the cost of their vendors – this additional fee will be based on the event and the activity and pay a nonrefundable Vendor Fee of $52.00 for American Canyon residents and $60.00 for non-residents. Unauthorized vendors are not permitted on City property; violators will be asked to leave, and the facility rental may be canceled without a refund.

Furthermore, all vendors, including food vendors, are responsible for packing in and out their supplies and trash, including grease. If a vendor is found to be in violation of these requirements, the applicant will be held responsible for any consequences and cleanup costs, which will be deducted from the refundable deposit. Additional fees may also be incurred beyond the refundable deposit.

30. Music/Audio – Facility rentals will be required to restrict music and noise levels to not exceed 60 decibels. Amplified music will be restricted to the interior of the facility with noise exposure outside not to exceed 60 decibels at the facility boundary. At the discretion of City staff, outdoor music may be amplified.

31. Lighting - Strobe, rotating, flashing, and/or up lights are permitted in City facilities. Smoke, mist or fog machines, haze, or vapor-type devices are prohibited in all City facilities. The rental facilities have automatic smoke detectors, which are monitored by the American Canyon Fire District. Applicants in violation of this regulation will be financially responsible for all charges levied by the Fire District for a response call. Mist machines are prohibited due to their potential for damaging floor surfaces and creating a safety hazard for guests.

32. Drone Videography and Photography – To protect the health and safety of our program participants, recreational drones, model airplanes, and any other unmanned aerial vehicles or systems are not permitted on any property owned and/or operated by the City, including any buildings, historical sites or structures, restrooms, grandstands, stadiums, bleachers, amphitheaters, covered arenas, picnic sites, other similar places or assembly, also in any City parklands, open spaces, sports fields, swimming pools, parking lots, sidewalks, or trails.

33. Holidays – City facilities are closed on specific City holidays and will not be available for rent.

34. Additional Incident Fee - Excessive cleaning performed by any City beyond the normal facility rental cleaning requirements or minor facility repairs following a rental activity will result in a minimum cleaning fee of $100 per incident. Any amount for these services shall be deducted from the rental deposit, or in the event of an insufficient deposit balance, shall be a separate obligation of the applicant.

35. Additional Staff Charges –Applicants and vendors will be given 15 minutes after the specified end time listed on the permit to exit the facility. In the event the rental exceeds the permitted rental time, the applicant will be charged up to $50 per additional hour; a minimum of one (1) hour will be charged.

Any amount for these services shall be deducted from the rental deposit, or in the event of an insufficient deposit balance, shall be a separate obligation of the applicant.

36. Violation of these policies - A fee for liquidated damages of two times the amount of the deposit, will be imposed for violation of any facility rental regulation or misrepresentation of material information in the rental application,including but not limited to, misrepresenting the type of activity or sponsoring organization, misrepresenting residency of the applicant, exceeding the capacity of the facility, 236
The City of American Canyon
2025 Facility Rental Application and Facility Rental Rules and Regulations 10 misrepresenting if alcohol will be served or sold, or misrepresenting the number or age group of participants/guests. This fee will be imposed regardless of actual damage to the facility or increased cost incurred by the City in supervising the activity and is in addition to any such costs, which will be withheld from the deposit amount.

37. Denial of Rental Application – At any time, the City may deny the use or the rental of a City facility for any reason, including but not limited to rentals by individuals or organizations that have used City facilities in the past where problems have occurred, where facility rental application information was misrepresented or inaccurate, such use would jeopardize the health and safety of our City staff and/or guest and community members, etc.

Applicant Name: ____________________________________ Signature: ______________________________ Date: _______ 237
City Council Committee Report
Submitted
by: *
Councilmember David Oro Council
Meeting
Date:
03/04/2025
Event
Date:
2025-02-03 Event Type Committee Report
Event Title: * Local Agency Formation Commission of Napa County (“Napa LAFCO”) Event Report: I was officially sworn in as an alternate member of the Local Agency Formation Commission of Napa County (Napa LAFCO).

Unlike other bodies, alternate commissioners on Napa LAFCO actively participate in discussions, are seated at the table, and engage in deliberations—I just don’t have a vote unless the voting City representative is absent. That will be the case at the next meeting, where I will serve as a voting member. (More detail on the make-up of members below).

For those unfamiliar with LAFCOs, they are an obscure but critical governing body, especially for a growing city like American Canyon and a rural county like Napa. LAFCOs were created by the California Legislature in 1963 with regulatory and planning responsibilities to coordinate the timely development of local governmental agencies and their services while protecting agricultural and open-space resources. Most notably, this includes managing boundary lines by approving or disapproving proposals involving the formation, expansion, or dissolution of cities and special districts.

Napa LAFCO is comprised of five regular and three alternate members. Three distinct member representations are on LAFCO and divided between (a) cities, (b) county, and (c) general public. All terms are four years and begin on the first Monday in May, unless filling an unexpired term. The County of Napa Board of Supervisors appoints two regular and one alternate member from among its ranks. The City Selection Committee, which consists of locally elected mayors, appoints two regular and one alternate members from the councils of the five cities in Napa County. The Commission's city and county members appoint one regular and one alternate public member LAFCO of Napa County meets on the 1st Monday of even-numbered months (February, April, June, August, October, and December).

More on my appointment here
https://napa.lafco.ca.gov/david-oro
More on info on Napa LAFCO website here
https://napa.lafco.ca.gov/
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Date:
2025-02-20 Event Type Other
Event Title: * Napa County League of Governments Dinner Event Report: Along with staff and other council members, I attended the Napa County League of Governments (NCLOG) dinner,  where representatives from cities across the county gathered to discuss key regional issues. Originally, NCLOG was established to administer and facilitate a Community Development Strategy Committee, focusing on the interconnected challenges of housing, transportation, and other civic concerns. These meetings provide a critical forum for collaboration and policy discussions that impact the broader Napa County region.

During this session, we heard from Molly Rattigan, Napa’s Deputy City Manager, who delivered a comprehensive presentation on homelessness and the steps the City of Napa is taking to address this pressing issue. Her presentation highlighted the systemic challenges, current initiatives, and regional coordination efforts aimed at supporting the 238
unhoused population. The discussion underscored how homelessness is not just a local issue but a statewide concern, requiring strategic planning and shared resources across jurisdictions. Napa’s approach serves as a potential model for cities like American Canyon, reinforcing the need for collaboration in tackling complex social challenges.

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Date:
2025-02-26 Event Type Community Event
Event Title: * Wine & Wild – Wildlife Education Series
Event Report: I attended the first half of the Wine & Wild event, organized by the American Canyon Community & Parks Foundation. It was a great opportunity to see community members come together to learn about local wildlife and their role in our ecosystem.

Held at Legend Napa Valley, the event featured a social hour with wine and light snacks, followed by an engaging presentation from Napa County Wildlife Rescue, including an appearance by Blossom the Opossum, their ambassador animal. The Wine & Wild series is a free, docent-led wildlife education program hosted by local wineries, aiming to raise awareness about conservation and environmental stewardship. More information about the American Canyon Community & Parks Foundation can be found at www.acparks.org.

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Date:
2025-02-07 Event Type Other
Event Title: * Resident Concerns and Clarification on Watson Ranch Development Event Report: A resident living near the Ruins site in Watson Ranch reached out with concerns regarding the temporary amphitheater and its approval process. They were drawn to Watson Ranch based on previous reports about the planned permanent entertainment venue, which was envisioned as part of a broader Town Center featuring a hotel, distillery, winery, restaurants, retail spaces, and public gathering places. However, they were surprised to learn that a temporary concert venue had been approved for three years, averaging two concerts per week, with parking at the proposed hotel site. This raises concerns about how the temporary nature of the project aligns with the long-term vision for the development.

Beyond the amphitheater, the resident raised additional concerns about broader communication issues related to the development, including:
• The end of the developer’s credit, which resulted in higher HOA fees despite prior assurances that they would decrease over time.
• The ongoing lack of working mailboxes seven months after moving into the development.

I responded by providing links to relevant documents, offering to meet to discuss their concerns, and suggesting they provide a list of questions in advance so I can gather more information at our discussion - which happened earlier this month. I also advised them that mail delivery falls under federal jurisdiction and recommended they contact Congressman Mike Thompson’s office for assistance.

These concerns highlight a fundamental issue: Watson Ranch was never intended to be a private, part-time special event venue operating like a theme park—only open for select concerts or exclusive gatherings. The Watson Ranch Specific Plan, developed over years of community input and discussion, clearly defines the Napa Valley Ruins & Gardens (NVR&G) as:
“A mixed-use town center centered on the old cement/basalt plant ruins, which would consist of civic, retail, entertainment, commercial, and visitor-serving uses.”
The City’s General Plan further emphasizes the goal of creating a vibrant and active Town Center, stating:
“Provide for the development of a Town Center that physically and functionally serves as the symbolic and identifiable focus of community activities and events for the City of American Canyon and which is a regional destination within Napa Valley.”
The intent has always been to establish a functioning town center, where civic life, businesses, and community activities coexist and thrive year-round. Transforming it into a private event venue that operates only for select occasions is not what the citizens of American Canyon envisioned or what was presented during the years of public engagement and planning.
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Moving forward, it is essential that both the City and developer clearly communicate how the temporary concert venue fits into the long-term plan and ensure that any changes to the vision for Watson Ranch reflect the community’s original expectations.

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City Council Committee Report
Submitted
by: *
Vice Mayor Mark Joseph Council
Meeting
Date:
03/04/2025
Event
Date:
2025-02-19 Event Type Committee Report
Event Title: * Napa Valley Transportation Authority (NVTA) Event Report: A number of issues going on at this time.

First, we are in the middle of recruiting a new Executive Director to replace Kate Miller, who is retiring at 6/30/25.  We have received a number of qualified candidates and are working through the process.

Second, I met with some Board members and staff to review ways to increase transit ridership.  This discussion started with free fares, but shifted towards increasing the frequency of routes (every 30 minutes vs. every hour).  Any changes to the system will be expensive or involve trade-offs.

Third, during our monthly board meeting, we heard a progress update on our Capital Projects (see attached), including our SR29 Multi-Modal project and the upcoming SR29/12/Airport interchange (at this point, trying to preserve some or all of the environmental analysis when SR 12 was widened some 10+ years ago).

We also received an update on our Transit System (AmCan's shuttle is doing better than the other "on-demand" services!).

Overall, transit ridership grew 12$ over the last year, but still below the pre-pandemic levels.

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Event
Date:

Event Type Other
Event Title: * Community Meetings
Event Report: I attended Congressman Thompson's President Day Rally in Napa, along with several other American Canyon dignitaries, including our ACHS Choir, who sang the National Anthem!  From there, I attended the Napa Dem's Club meeting, and listened to speakers discussing communications and misinformation.

Stopped in to welcome the Commission on Aging, who held their first off-site board meeting since the Pandemic. I left before all the action happened.

Along with Mayor Washington, I was on the panel that advanced Seamus O'Donnell to Eagle Scout.  Very impressive young man.

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Date:

Event Type Community Event
Event Title: * Community Activities
Event Report: Getting ready for this year's Crab Feed. Very grateful that we had as many elected and appointed City staff attend the event.  In fact, we sold more tickets than ever (post-pandemic, and in a smaller venue).

Helped with the Kiwanis Food Distribution--we're getting more and more participants. 241
Working with the City, the Arts Foundation finally installed its Community Mosaic--on the street-facing wall of the Napa Junction Community Center (see photo). These still a few things we need to do, but it's basically done and ready for the public to enjoy.

ACAF also hosted its third annual ACHS Art Show at the DoubleTree.  Much bigger crowd than in the past, and we plan to partner with the Chamber and the annual Mustard Celebration next year.  We're getting more participation with student artists, too--thanks to the efforts of our Art Teachers.

ACAF will also start working with Supervisor Ramos to hold a student art contest.  In addition to scholarships, the winners will have their art on display at Belia's American Canyon office.

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242

NVTA PROJECT UPDATE
February 19, 2025
Grant Bailey, P.E.

Program Manager - Engineer

NAPA VALLEY TRANSPORTATION AUTHORITY
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City Council Committee Report
Submitted
by: *
Mayor Pierre Washington Council
Meeting
Date:
03/04/2025
Event
Date:
2025-02-19 Event Type Community Event
Event Title: * Adult Activity Center Open House
Event Report: This open House event was tailored for our active adult community, this event offered a relaxed setting to watch the full State of the City video, featuring insights from me and connecting with the councilmembers and City staff for meaningful conversation.

A small lunch was provided and a raffle with prizes was held.   We had approximately 25 residents/people attending.

American Canyon State of the City video
File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
2025-02-19 Event Type Committee Report
Event Title: * NVTA Napa Valley Transit Authority
Event Report: Vice Mayor Mark Joseph and I both are assigned to the NVTA.  The Vice mayor is the Chair of the Board, and I am a Committee Director.  NVTA is committed to reducing congestion and promoting multimodal transportation options.

NVTA operate the Vine Bus, which provides:

Fixed-route service and on-demand service
Door-to-door paratransit
Local shuttles
Regional and express bus service to key transportation hubs like the San Francisco Ferry, BART, and Amtrak.

Mission Statement
The Napa Valley Transportation Authority provides safe, efficient, and sustainable transportation choices for residents, workers, businesses, and visitors in the Napa Valley.
https://nvta.ca.gov/projects/soscol-junction/
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File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
2025-02-19 Event Type Community Event
Event Title: * Troop 7012 Eagle Scout Interview
Event Report: Vice Mayor Mark Joseph and I were selected to participate in the Eagle Scout interview and review for Seamous O'Donnell, of Scout Troop 7012.

What a pleasure it was to get to see this young man reflect upon his personal growth and contribution to his communities.

It was a joy getting to sit on the board alongside my fellow colleague of city council and observe this young man graduate to his Eagle Scout certificate.

Becoming an Eagle Scout is a valuable experience that’ll lead to several benefits for the recipient. These include lifelong friendships, increased confidence, and leadership experience. Eagle Scouts will also have a competitive advantage in college admissions, job applications, and military service.

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Date:
2025-02-20 Event Type Community Event
Event Title: * Napa County League of Governance (NCLOG) Event Report: The council attending this meeting and received valuable information pertaining to homelessness/unhoused people.

The City's within Napa County and County of Napa, in collaboration with many community partner agencies, have implemented a range of strategies to address homelessness, focusing on long-term solutions that tackle the root causes of the issue. These efforts include:

Expanded Shelter Capacity: Through as the opening of the North Napa Center Encampment Resolution Program and the renovation of the South Napa Shelter, over 100 new shelter beds have been added in the last year, providing safe and secure accommodations for those experiencing homelessness. 253
Permanent Supportive Housing: Investments in permanent supportive housing, such as the Valley Lodge Apartments and Heritage House, have resulted in over 134 formerly chronically homeless individuals moving into permanent housing. These developments include vital social support services to help residents stabilize and rebuild their lives.

Collaborative Approach: The City and County have fostered partnerships with various agencies, including nonprofit service partners, healthcare agencies, law enforcement and public safety agencies, and Health & Human Services, to ensure coordinated efforts in connecting individuals to emergency shelter, permanent housing and social support services.

Pursuing State and Federal Resources: The City and County have actively sought funding opportunities made available by the State of California and Federal Government. This data demonstrates the effectiveness of investing in programs that provide that offer comprehensive service.

The success of these initiatives reflects a coordinated and comprehensive approach to addressing homelessness in Napa County. While challenges persist, the data from the 2024 PIT Count demonstrate tangible progress and offer hope for continued improvement in the years to come.

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Date:
2025-02-21 Event Type Community Event
Event Title: * American Canyon Realtors (ACRE)
Event Report: Meet with the ACRE for State of the City Q&A, Facilitated by maria Sullivan and the AC Chamber of Commerce.

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Date:
2025-02-22 Event Type Community Event
Event Title: * Community Democratic Club first Black Gavel Award Event Report: Dr. Latressa Wilson Alford, president of BWOPA. 254
On Saturday, February 22, from 12-3, the Community Democratic Club, in partnership with BWOPA, the NAACP and other Black organizations, hosted its first Black Gavel Awards.

These awards honor new and returning Black elected officials in Solano & Napa County.

The award brunch took place at the Norman J. King Center in Vallejo.

I was honor to receive the Black Gavel Award,
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Date:
2025-02-22 Event Type Community Event
Event Title: * Napa Valley Support Services - Inclusive Fashion Show 255
Event Report:

File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
2025-02-24 Event Type Committee Report
Event Title: * Napa County Commission on Aging (COA) Comprehensive Services for Older Adults Event Report: The purpose of the Commission is to serve as a communication vehicle between older adults and the local organizations designed to render services to the older adult community.

The Commission establishes committees to address legislation and public education. Ad-hoc committees are created from time to time to handle special topics brought to the Commission. Annual Reports to the Board of Supervisors discuss the many pressing problems facing older adults in Napa County.

Special meetings are held in various other locations throughout the county. This meeting was held in American Canyon in our Council Chambers.

Mission Statement
The Commission serves as an advocate for the senior population by helping them to maintain a good quality of life and to remain independent by increasing awareness of the issues facing older adults in Napa County and by influencing public policy through regular reports to the Board of Supervisors. 256
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Future Agenda Items
March 5, 2025 – OSATS Commission Meeting. 6:30 p.m.

Introduction of New Commissioners
Marin Clean Energy (MCE) Presentation
Recap of 2024/25 Work Plan
Newel Open Space Preserve Biological Survey Scope of Work Newell Management Plan
Capital Improvement Projects FY 25/26
March 13, 2025 – Parks and Community Services Meeting. 6:30 p.m.

Introduction of New Commissioners
Recap of 24/25 Work Plan
Facility Naming
FY25/26 CIP
March 18, 2025 – Regular City Council Meeting. 6:30 p.m.

Proclamation – Acknowledging Holi
Presentation – Community Leaders Coalition
General Plan and Housing Element Annual Report
Annual Police Report
Annual Communications Report
March 21, 2025 – Council Strategic Planning Session
Strategic Plan: 2025-2026 Work Plan
March 27, 2025 – Planning Commission Meeting. 6:30 p.m.

Annual CIP Update
General Plan Update and EIR
Crawford Way Apartment Townhome Design Permit
258 Napa Junction Appeal
April 1, 2025 – Regular City Council Meeting. 6:30 p.m.

Proclamation – Earth Day
Presentation – Community Benefits Program
April 2, 2025 – OSATS Commission Meeting. 6:30 p.m.

Annual CIP Update
Bicycle Friendly Designation Application Update
General Plan Update
April 10, 2025 – Parks and Community Services Meeting. 6:30 p.m.

Facility Naming
General Plan Update
April 15, 2025 – Regular City Council Meeting. 6:30 p.m.

General Plan Update Workshop
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April 24, 2025 – Planning Commission Meeting. 6:30 p.m.

TBD
Unscheduled Council Directed
Items Councilmember
Date of
Council Vote Notes
American Canyon History Report Washington 7/18/2023 In progress, PCS on 4/10 Alignment of West Side Connector Joseph 10/17/2023
In progress pending General Plan
Update (May 2025)
All Electric Reach Code (Discussion
only) Joseph 11/7/2023
On hold pending RCAAP and Berkeley
litigation.

Food Ware Ordinance Joseph 9/17/2024 On hold, pending RCAAP Purple Heart Designation Washington 10/15/2024 In progress, council date TBD A.I. Policy Oro 12/3/2024 In progress, council date TBD Certification Program for NonProfits Joseph 12/17/2024 In progress, council date TBD 259