American Canyon City Council
May 6, 2025

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
May 6, 2025
6:30 PM
Tonight's mee$ng is a limited public forum. American Canyon promotes respec.ul and responsible behavior among its mee$ng par$cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina$on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na$onal origin, physical or mental disability or sexual orienta$on/gender iden$fica$on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 862 3299 1024; Passcode: 12345. Phone in to Zoom: 408-638- 0968
Oral comments, during the mee$ng: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri9en comments: Submit wri4en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee"ng and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri4en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alterna"ve format or auxiliary aid, at least three calendar days before the meeting.

Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro CITY COUNCIL MEETING AGENDA MAY 6, 2025
1 5:00 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:00 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – An$cipated Li$ga$on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.

2. Conference with Legal Counsel - Exis$ng Li$ga$on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al . (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).
e. City of American Canyon v. Rudy Ornelas Jr. (Napa County Superior Court Case No 25CV000776).
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS
CITY COUNCIL MEETING AGENDA MAY 6, 2025
2 3. ACHS Link Crew Presentation

4. Special Recognition of Napa Valley Youth of the Year Melody Kondor

5. Proclamation - May 2025 is Water Safety Month

6. Proclamation: Asian American and Native Hawaiian - Pacific Islander Heritage Month

7. Proclamation: Older American's Month

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

8. Report Upon Return from Closed Session - April 1, 2025 Recommendation: Approve the Report Upon Return for Closed Session for April 1, 2025.

9. Minutes of April 15, 2025
Recommendation: Approve the minutes from the Regular City Council mee"ng of April 15, 2025.

10. Report Upon Return from Closed Session - April 15, 2025 Recommendation: Approve the Report Upon Return from Closed Session for April 15, 2025.

11. Minutes of April 29, 2025
Recommendation: Approve the minutes of the Special City Council Closed Session Mee"ng of April 29, 2025.

12. Report Upon Return from Closed Session - April 29, 2025 Recommendation: Approve the Report Upon Return from Closed Session for the Special City Council Closed Session meeting of April 29, 2025.

13. Water Bottle Filling Stations
Recommendation: Adopt a resolu"on increasing the Fiscal Year 2024/25 Public Works Solid Waste Budget in the amount of $275,000 for the purchase and installa"on of water bo4le refill sta"ons, the purchase of beverage recycling receptacles and the purchase of a portable hydration station.

14. Notice of Completion for the Newell Open Space Improvements Project (PR13-0200) CITY COUNCIL MEETING AGENDA MAY 6, 2025
3 Recommendation: Adopt a Resolu"on accep"ng the project as complete and authorizing the Public Works Director to file a No"ce of Comple"on in conjunc"on with the Newell Open Space Improvements Project (PR13-0200).

15. Notice of Completion for the Benton Way Pavement Rehabilitation Project (TR22-0400) Recommendation: Adopt a Resolu"on accep"ng the project as complete, authorizing the Public Works Director to file a No"ce of Comple"on, and releasing a Reten"on payment to GhiloN Construc"on Company in conjunc"on with the Benton Way Pavement Rehabilitation Project (TR22-0400).

16. 2025 Military Equipment Inventory and Equipment Use Policy Recommendation: Adopt a Minute Order approving the 2025 Military Equipment Inventory and Equipment Use Policy.

17. Sourcewell Purchase of Two CXT, Inc. Denali Restrooms Recommendation: Adopt a resolu"on increasing the project budget for the Northampton Park Restroom Project (PR23-0500) from $165,000 to $195,000, increasing the project budget for the Silver Oak Park Restroom Project (PR23-0700) from $165,000 to $195,000, and authorizing the purchase of two CXT Incorporated Denali restrooms in an aggregate amount not to exceed $300,654 in conjunction with the respective park projects.

18. Update City Classification Plan
Recommendation: Adopt a Resolution updating the City's Classification Plan.

19. Projects Funded by SB1/Road Maintenance and Rehabilita$on Account (RMRA) for Fiscal Year 2025/26
Recommendation: Adopt a Resolu"on of the City Council of the City of American Canyon approving a list of projects for Fiscal Year 2025/26 funded by SB1: The Road Repair and Accountability Act of 2017.

20. Hampton Inn Hotel - Development Impact Fee Deferral Recommendation: Adopt a Resolu"on deferring the payment "ming for certain Hampton Inn Hotel Impact Fees from prior to Building Permit issuance to prior to Cer"ficate of Use and Occupancy; 3443 Broadway (BP24-0124)

PUBLIC HEARINGS
There are no Public Hearing items.

BUSINESS

21. Measure U 5-Year Expenditure Plan for FY 2025/26 through FY 2029/30 Recommendation: Adopt a Resolu"on approving a Five-Year Expenditure Plan for FY 2025/26 through FY 2029/30 under Measure U (Napa Countywide Road Maintenance Act.)

22. Rancho Del Mar Paving and Utility Improvements Project Construction Budget Recommendation: Adopt a Resolu"on amending the FY2024-25 Capital Budget and increasing the Project Budget from $7,666,232 to $8,216,232 in conjunc"on with the CITY COUNCIL MEETING AGENDA MAY 6, 2025
4 Rancho Del Mar Paving and Utility Improvements Project (TR24-0300).

23. Council Committee Appointments
Recommendation: Adopt a Minute Order modifying the 2025 Council Commi4ee Appointment List

24. AB 2561 Presentation on Staff Vacancies, and Recruitment & Retention Efforts in 2024 Recommendation: Receive and file report.

MANAGEMENT AND STAFF ORAL REPORTS

25. Public Works Utilities Update

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

26. City Council Committee Report - Councilmember Cruz

27. City Council Committee Report - Mayor Washington

FUTURE AGENDA ITEMS

28. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA MAY 6, 2025
5 CITY OF AMERICAN CANYON

SPECIAL RECOGNITION
Melody Kondor
Boys and Girls Clubs of Napa Valley Youth of the Year
WHEREAS, the City of American Canyon proudly recognizes outstanding young individuals who demonstrate exceptional dedication to their education, extracurricular activities, and community service; and WHEREAS, Melody Kondor, a 17-year-old Junior at American Canyon High School, has been named the Boys & Girls Clubs of Napa Valley Youth of the Year, an esteemed honor recognizing leadership, service, and academic excellence; and
WHEREAS, Melody has been an active member of the Boys & Girls Club of Napa Valley since 2015, beginning her journey at Donaldson Way Elementary and continuing her commitment through her high school years; and
WHEREAS, Melody has demonstrated leadership and engagement through programs such as Smart Girls, Camp Mendocino, and Future Leaders, contributing to her personal growth and the betterment of her peers; and
WHEREAS, in addition to her club involvement, Melody has excelled in extracurricular activities, serving as Vice President of Key Club, Secretary for the Science National Honor Society, and Research Officer for the California Scholarship Federation, as well as being an active member of the Red Cross, Concert and Chamber Choir; and
WHEREAS, Melody is a dedicated athlete, participating in Varsity Track and Varsity Cross Country, further showcasing her determination and resilience; and
WHEREAS, Melody exemplifies a strong commitment to community service, regularly volunteering with the Kiwanis Club of American Canyon and even starting a band to explore her passion for music and leadership; and
WHEREAS, Melody distinguishes herself academically and aspires to attend Stanford University, a goal reflective of her ambition, diligence, and unwavering pursuit of excellence; and NOW, THEREFORE, BE IT RESOLVED that I, Pierre Washington, on behalf of the City Council and our community, do hereby recognize and commend Melody Kondor for her outstanding achievements, leadership, and contributions to our city. Her dedication to education, service, and personal growth serves as an inspiration to all, and we proudly celebrate her success as the Boys & Girls Clubs of Napa Valley Youth of the Year.

Dated: May 6, 2025
_____________________________
Pierre Washington, Mayor
6 CITY OF AMERICAN CANYON

PROCLAMATION
May 2025 is Water Safety Month
WHEREAS, water-related activities such as swimming, boating, and fishing are widely enjoyed by residents of all ages in American Canyon, and play an important role in promoting healthy and active lifestyles; and WHEREAS, swimming plays a vital role in maintaining physical and mental well-being, building social connections, and enhancing overall quality of life; and
WHEREAS, it is essential for families and individuals of all ages, whether owners of private pools, users of public swimming facilities, or visitors to natural recreation areas to understand and follow water safety rules; and WHEREAS, drowning is the leading cause of unintentional injury-related death for children ages 1 to 4, and the second leading cause for children ages 5 to 14 in the United States. Globally, it remains a major public health concern, often resulting from inadequate swimming skills, lack of supervision, barriers to water access, and unsafe conditions in pools, lakes, and other bodies of water. While most drowning incidents are preventable, proven strategies, such as promoting swimming competency, increasing water safety awareness, and ensuring vigilant supervision, are essential to reducing the risk and saving lives; and
WHEREAS, basic swimming proficiency and water safety awareness are crucial to preventing and surviving drowning situations, as well as to safely assisting others in distress; and WHEREAS, organizations such as the American Red Cross, National Recreation and Parks Association, World Waterpark Association, National Drowning Prevention Alliance, and local aquatic programs are dedicated to advancing water safety through public education, training, and community outreach; and WHEREAS, the City of American Canyon is committed to advancing water safety and drowning prevention through a variety of community-focused initiatives, including affordable swim lessons for all ages and abilities, comprehensive lifeguard certification programs, and year-round public education efforts led by trained aquatic professionals at the Phillip West Aquatics Center; and
WHEREAS, Water Safety Month serves as a timely reminder for individuals, families, schools, and community organizations to work together to promote safe behaviors in and around all types of water; and NOW, THEREFORE, BE IT RESOLVED that I, Pierre Washington, Mayor of the City of American Canyon, on behalf of the American Canyon City Council, proclaim the month of May 2025 as Water Safety Month in American Canyon. I urge all residents to learn the lifelong skill of swimming, support drowning prevention efforts, and participate in water safety programs to help spread awareness to prevent water-related accidents and injuries.

Dated: May 6, 2025
____________________________
Pierre Washington, Mayor
7 CITY OF AMERICAN CANYON

PROCLAMATION

May 2025 Asian American and Native
Hawaiian/Pacific Islander Heritage Month
WHEREAS, Asian Americans and Pacific Islanders have enriched our nation's history with their contributions, achievements, and cultural heritage; and WHEREAS, Asian American and Pacific Islander Heritage Month provides an opportunity for all citizens to learn about and celebrate the rich history, diverse cultures, and invaluable contributions of Asian Americans and Pacific Islanders to the United States; and WHEREAS, throughout our history, Asian Americans and Pacific Islanders have made significant contributions to every aspect of our society, including science, technology, business, education, government, and the arts, enriching the fabric of our nation; and WHEREAS, Asian American and Pacific Islander Heritage Month presents an opportunity to recognize the challenges and discrimination that Asian American and Pacific Islander communities have faced and continue to face, and to recommit ourselves to the ongoing work of building a more inclusive and equitable society; and WHEREAS, our community is made stronger and more vibrant by our diversity, and we celebrate the myriad cultures, languages, traditions, and histories of Asian Americans and Pacific Islanders that contribute to the tapestry of our shared American identity; NOW, THEREFORE, BE IT RESOLVED that I, Mayor Pierre Washington, do hereby proclaim May 2025 as Asian American and Native Hawaiian/Pacific Islander Heritage Month, and I urge all residents to join in celebrating the contributions of Asian Americans and Pacific Islanders to our community, our state, and our nation.

Date: May 6, 2025
____________________________
Pierre Washington, Mayor
8 CITY OF AMERICAN CANYON

PROCLAMATION

MAY 2025 AS OLDER AMERICAN’S MONTH
WHEREAS, May is Older American’s Month, a time for us to recognize and honor American Canyon older adults and their immense influence on every facet of American society; and WHEREAS, through their wealth of life experience and wisdom, older adults guide our younger generations and carry forward abundant cultural and historical knowledge; and WHEREAS, older Americans improve our communities through intergenerational relationships, community services, civic engagement, and many other activities; and WHEREAS, communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; and
WHEREAS, our expanding elder population profoundly impacts every facet of our lives, redefining our ideas of work, retirement and leisure, altering our housing and living arrangements, challenging our healthcare systems, reshaping our economy, and altering social and public policy; and WHEREAS, the opportunity and challenges that await us require our continued commitment to the goal of ensuring that our older Americans enjoy active, productive and healthy lives, and do so independently, safely, and with dignity; and
WHEREAS, American Canyon must ensure that older Americans have the resources and support needed to stay involved in their communities, reflecting our commitment to inclusivity and connectedness; and
WHEREAS, the City Council of the City of American Canyon wishes to express its appreciation for the past and continuing contributions of its older residents to the community and our nation, and recognize that older Americans are a vital and growing part of our city; and NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Pierre Washington, on behalf of the American Canyon City Council, do hereby proclaim May 2025, to be Older American’s Month. I urge every resident to recognize the contributions of our older citizens, help to create an inclusive society and join efforts to support older Americans’ choices about how they age in their communities.

Dated: May 6, 2025
______________________________
Pierre Washington, Mayor
9 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
April 29, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of April 1, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of April 1, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 4:00 p.m. and after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 4:01 p.m. to address the Closed Session Agenda.

There were two (4) matters were agendized for Closed Session consideration:

1. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2). Three (3) Matters.

2. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
10 The Honorable Pierre Washington, Mayor
and Members of the City Council
April 29, 2025

c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).

3. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b).

Position: City Attorney

4. Matters Relating to Public Employment - Public Employee Performance Evaluation Pursuant to Government Code Section 54954.5(e) and 54957(b).

Position: City Manager
With respect to the first matter considered under Closed Session Agenda Item No. 1., although there was direction was given to Staff, that direction is not reportable under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

With respect to the second matter considered under Closed Session Agenda Item No. 1., although there was direction was given to Staff but that direction is not reportable under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

With respect to the third matter considered under Closed Session Agenda Item No. 1., there was no reportable under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

With respect to Closed Session Agenda Item Nos. 2.a. through 2.d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item Nos. 3. and 4., there was no reportable under the provisions of Government Code Section 54954.5(e) and 54957(b).

The Closed Session concluded at 6:34 p.m.

After convening in Open Session, City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session review.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.
11 The Honorable Pierre Washington, Mayor
and Members of the City Council
April 29, 2025

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Assistant City Manager
Taresa Geilfuss, City Clerk
12 CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
April 15, 2025
5:00 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The City Council meeting was called to order at 5:00 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Washington opened public comments. Written comments: none. Oral comments: none.

The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:00 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.

2. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34- 2022-00327471).
b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No.

C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No.

CV0003752).
13 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:38 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. Proclamation - Years of Service for Jen Kansanback
Mayor Washington announced the proclamation. It was received by Jen Kansanback. Mayor Washington opened public comments. Written comments: none. Oral comments: Pam Phillips was called to speak; Tom Phillips was called to speak; Christina Lee was called to speak; Valerie Zizak-Morais was called to speak; Supervisor Belia Ramos was called to speak; The public comment period was closed.

4. Proclamation - Sexual Assault Awareness Month April 2025 Mayor Washington announced the proclamation. It was received by Christina Gomez, Sexual Assault Victim Services Program Manager for NEWS – Domestic Violence and Sexual Abuse Services.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington opened public comments. Written comments were received from: _______ Oral comments: Cindy Lederer was called to speak; Valerie Zizak-Morais was called to speak; Jeanette Goyetch was called to speak; Hugh Marquez was called to speak; Yvonne Baginski was called to speak; Arvind Nischal was called to speak; Fran Lemos was called to speak; Justin Hamilton Hole was called to speak; Laura Previlo was called to speak; Karen Fritz was called to speak. The public comment period was closed.
14 AGENDA CHANGES
There were no changes to the agenda.

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Vice Mayor Mark Joseph, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

5. Minutes of April 1, 2025
Action: Approved the minutes of the Regular City Council meeting of April 1, 2025.

6. Napa County Animal Shelter Contract Extension
Action: Adopted Resolution 2025-22 authorizing an extension of the term of the Professional Services Agreement (Agreement 2025-45) with Napa County for Animal Shelter Services through June 30, 2026.

PUBLIC HEARINGS
There were no Public Hearing items.

BUSINESS

7. The Wall That Heals
Council received a Wall That Heals staff report and presentation from Parks & Recreation Director Alexandra Ikeda. Mayor Washington opened public comments. Written comments: none. Oral comments: Hugh Marquez was called to speak; Beth Marcus was called to speak; Sophie was called to speak; Karen Fritz was called to speak. The public comment period was closed.

Action: Motion to adopt Minute Order 2025-08 appointing Councilmember Cruz and Mayor Washington to an ad hoc subcommittee to assist in planning The Wall That Heals event and report back to the City Council on event logistics and community engagement. made by Councilmember David Oro, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
15 Abstain: None

Absent: None
Excused: None

8. Fil-Am Dual Citizenship Outreach Event Fee Waiver
Council received a Fil-Am Dual Citizenship Outreach Event Fee Waiver staff report from City Manager Jason Holley. Mayor Washington opened public comments. Written comments: none.

Oral comments: Joseph Mangapot was called to speak; Sophie was called to speak. The public comment period was closed.

Action: Motion to adopt Minute Order 2025-09 approving the waiver of the facility rental fee for the use of a city facility by the Philippine Consulate General's Office made by Councilmember Brando Cruz, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

9. General Plan Comprehensive Update, Environmental Impact Report, and Zoning Code Amendment Workshop
Council participated in a received General Plan Comprehensive Update, Environmental Impact Report, and Zoning Code Amendment Workshop with Gianna Meschi, Rincon Consultants. Mayor Washington opened public comments. Written comments: none. Oral comments: Yvonne Baginski was called to speak; Chris Benz was called to speak; Jim Wilson was called to speak; Hugh Marquez was called to speak; Katherine Bit was called to speak. The public comment period was closed. No action was taken on this matter.

10. FY 2025-26 Strategic Work Plan
Council received a FY 2025-26 Strategic Work Plan staff report from City Manager Jason Holley.

Mayor Washington opened public comments. Written comments: none. Oral comments: none.

The public comment period was closed.

Action: Motion to adopt Minute Order 2025-10 approving the FY 2025-26 Strategic Work Plan made by Councilmember Brando Cruz, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None
16 Absent: None
Excused: None

MANAGEMENT AND STAFF ORAL REPORTS

11. Parks and Recreation Department Update
Council received a Parks and Recreation Department Update staff report and presentation from Parks & Recreation Director Alexandra Ikeda. Mayor Washington opened public comments.

Written comments: none. Oral comments: Karen Fritz was called to speak. The public comment period was closed.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

12. Council Committee Report - Mayor Pierre Washington

FUTURE AGENDA ITEMS

13. Future Agenda Items of Note
Action: Motion to add to a future agenda a presentation by the Audubon Society made by Vice Mayor Mark Joseph, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 9:50 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
17 APRIL 15, 2025 CITY COUNCIL MEETING
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Appointed two City Council Members to an ad-hoc subcommittee for The Wall that Heals project.

Approved a facility rental fee waiver for the use of a city facility by the Philippine Consulate General’s Office.

Received a General Plan Comprehensive Update.

Approved the FY2025-26 Strategic Work Plan.

Communications Manager Jennifer
Kansansback was recognized for her 18 years of
service to American Canyon, upon her retirement.

Sexual Assault Awareness Month: Cristina
Gomez, Sexual Assault Victim Services Program
Manager for NEWS – Domestic Violence and
Sexual Abuse Services, received the proclamation.
18 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
April 21, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of April 15, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of April 15, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 5:00 p.m. and after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 5:00 p.m. after your Council unanimously approved (5-0) that an additional matter be added to the Closed Session Agenda with respect to Existing Litigation, designated as Agenda Item No. 2.e., City of American Canyon v. Rudy Ornelas Jr., Napa County Superior Court Case No. 25CV000776.

There were two (2) matters were agendized for Closed Session consideration:

1. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2).

Three (3) Matters.

2. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
19 The Honorable Pierre Washington, Mayor
and Members of the City Council
April 21, 2025

b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).
e. City of American Canyon v. Rudy Ornelas Jr., Napa County Superior Court Case No. 25CV000776.

With respect to one of the matters considered under Closed Session Agenda Item No. 1., the Watson Ranch Mediation, there was direction provided to the City Attorney, Mediation Counsel, and Staff. There was unanimous direction given to the subcommittee (5-0) to extend authorization to discussions involving the Watson Ranch Promontory Point Project and Newell Family. Except as indicated, there was no other reportable action under the attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

There was no other reportable action with respect to the other two (2) matters considered under Closed Session Agenda Item No. 1.

With respect to Closed Session Agenda Item Nos. 2.a., there was direction and authorization given to the City Attorney and Special Counsel. Except as indicated, there was no other reportable action under the attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item Nos. 2.b. through 2.d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item Nos. 2.e., there was reportable action in the form of reporting initiation of a Workplace Violence Restraining Order against the Respondent Rudy Ornelas Jr. and that the Respondent was temporarily restrained from being within 100 feet from City Hall until the Hearing on the matter before the Court on May 5, 2025 at 8:30 a.m. Except as indicated, there was no other reportable action under the attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

The Closed Session concluded at 6:29 p.m.

After convening in Open Session, City Attorney Ross stated that a written report upon 20 The Honorable Pierre Washington, Mayor
and Members of the City Council
April 21, 2025

return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session review.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Interim Assistant City Manager
Taresa Geilfuss, City Clerk
21 CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL CLOSED SESSION MEETING

ACTION MINUTES
April 29, 2025
PUBLIC ADDRESS – CLOSED SESSION 5:00 P.M.

CALL TO ORDER
The meeting was called to order at 5:00 p.m.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENT - ITEMS NOT ON THE AGENDA
There were no public comments.

CLOSED SESSION ITEMS

1. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.

2. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1): Cherri Walton v. City of American Canyon (Napa Superior Court Case No. 25CV000796).

ADJOURNMENT
The meeting was adjourned at 7:06 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
22 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
May 1, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Special City Council Meeting of the American Canyon City Council of April 29, 2025
Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Special City Council Meeting of April 29, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 5:01 p.m. and after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 5:01 p.m. to address the Closed Session Agenda.

There were two (2) matters were agendized for Closed Session consideration:

1. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2). One (1) Matter.

2. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1): Cherri Walton v. City of American Canyon (Napa Superior Court Case No. 25CV000796).

With respect to Closed Session Agenda Item No. 1., there was reportable action in the form of unanimous Council direction (5-0), moved by Councilmember Cruz and seconded by Vice Mayor Joseph to enter into a Tolling Agreement with American Canyon I, LLC. Except as indicated, there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2). 23 The Honorable Pierre Washington, Mayor
and Members of the City Council
May 1, 2025

With respect to Closed Session Agenda Item No. 2., there was no reportable under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

The Closed Session concluded at 7:15 p.m.

City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session review.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Assistant City Manager
Taresa Geilfuss, City Clerk
24 CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 13.

TITLE
Water Bottle Filling Stations

RECOMMENDATION
Adopt a resolu'on increasing the Fiscal Year 2024/25 Public Works Solid Waste Budget in the amount of $275,000 for the purchase and installa'on of water bo3le refill sta'ons, the purchase of beverage recycling receptacles and the purchase of a portable hydration station.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norm Woods, Assistant Public Works Director
Pam Phillips, Environmental Services Manager

BACKGROUND & ANALYSIS
In June 2023 the City was awarded a CalRecycle Beverage Container Recycling Grant in the amount of $275,000. The funds are for the purchase and installa'on of outdoor bo3le refill sta'ons and outdoor recycling containers for 11 City park facili'es and the purchase of a portable hydra'on station.

Since the award, staff has completed a field assessment on the number of water fountains to be replaced with bo3le refill sta'ons and the number of recycling containers to purchase. Vendors have also been selected to purchase the stations, containers and portable hydration station.

During the course of the project, it was discovered that the grant funding had not been included in the adopted Fiscal Year 2024/25 Budget therefore a budget adjustment is needed to ensure 'mely comple'on of the project. An es'mated budget for the grant funding expenditures is a3ached to this report.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services." 25 FISCAL IMPACT
The grant funding and an'cipated expenditures were not included in the approved Fiscal Year 2024/25 Public Works Solid Waste budget therefore an increase is needed to the following accounts for a total amount of $275,000:

Fund Description Budget Amount
100-50-545-42160
Grant Administration and
Installation of Bottle Refill
Stations
$61,000
100-50-545-42420 Public Outreach and Signage $4,000
100-50-545-46130
Purchase of water refill stations,
bottle recycling receptacles and
portable hydration station
$210,000
The equipment purchases, installa'on costs and staff 'me to administer the grant are eligible for grant reimbursement. It is likely that a por'on of the grant administra'on and installa'on expenditures will take place in Fiscal Year 2025/26 therefore it will be included in the future budget accordingly. Funds will be reimbursed by CalRecycle upon completion of the work.

ENVIRONMENTAL REVIEW
15378(b) - The ac'on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec'ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution - Solid Waste Budget

2. Exhibit A - Grant Budget
26 RESOLUTION NO. 2025‐
A RESOLUTION INCREASING THE FISCAL YEAR 2024/25 PUBLIC WORKS SOLID WASTE BUDGET IN THE AMOUNT OF $275,000 FOR THE PURCHASE AND INSTALLATION OF WATER BOTTLE REFILL STATIONS,

THE PURCHASE OF BEVERAGE RECYCLING RECEPTACLES AND THE PURCHASE OF A PORTABLE

HYDRATION STATION
WHEREAS, in 2023 the City was awarded a CalRecycle Beverage Container Recycling Grant for outdoor bottle refill stations, outdoor recycling containers and a hydration station in the amount of $275,000; and WHEREAS, staff have completed a field assessment to determine the amount and type of equipment to purchase and install at 11 City park facilities; and
WHEREAS, the equipment purchases, installation costs and staff time to administer the grant are eligible for grant reimbursement upon completion of the project; and WHEREAS, the Fiscal Year 2024/25 Public Works Solid Waste Budget did not include the grant funding or estimated expenditures in the amount of $275,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves increasing the Fiscal Year 2024/25 Public Works Solid Waste Budget in the amount of $275,000 for the purchase and installation of water bottle refill stations, the purchase of  beverage recycling receptacles and the purchase of a portable hydration station.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST:            APPROVE AS TO FORM:

____________________________   _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 27 Applicant Name: City of American Canyon
Personnel
City Maintenance Staff; installation of bins and refill stations 100 hrs x 4 people x $75 per hour $ 30,000.00
Environmental Specialist; grant management and data
collection 70 hrs x $75 $ 5,250.00
Subtotal $ 35,250.00
Equipment
Outdoor Recycling Bins. Bins will be Park Standard that is throughout the city parks. The city standard was not considered during the grant writing process.

City Standard $700 (20 receptacles) $14,000.00
Phillip West Aquatic Center - requires a different style $3,000.00 Water refill stations. Stations will be Park Standard that is throughout the city parks. The standard was not
considered during the grant writing process.

City Standard $6490.99 X 13 $84,382.87
Phillip West Aquatic Center & Recreation facility -
requires a different style $4,841.33 X 2 $9,682.66
Hardware $2,000.00
Portable Hydration Station for city wide events $90,000.00 Subtotal $203,066
Education
Public Education and Outreach - signage $4,000.00
Subtotal $4,000.00
n
TOTAL BUDGETED EXPENSES $242,315.53
TOTAL BUDGETED AWARDED $275,000.00
Budget - Beverage Container Recycling Grant Program - Fiscal Year 2022-23 - RBC34 Revised 2.5.2025
28 CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 14.

TITLE
Notice of Completion for the Newell Open Space Improvements Project (PR13-0200)

RECOMMENDATION
Adopt a Resolu0on accep0ng the project as complete and authorizing the Public Works Director to file a No0ce of Comple0on in conjunc0on with the Newell Open Space Improvements Project (PR13- 0200).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The completed scope of the Newell Open Space Improvements Project includes approximately 9,800 square feet of asphalt paving, ADA and other access improvements to the parking lot and trailhead on the Newell Open Space Preserve.

On September 17, 2024, the City Council authorized the award of the construc0on contract to Globe Engineering Development in the amount of $401,534 and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project budget of $610,133 (R2024-72).

Globe Engineering Development has completed the contract work, including Contract Change Order (CCO) Nos. 1 and 2, to the sa0sfac0on of the Public Works Director, at a final contract cost of $420,923.08. Staff recommends the Council accept the work as complete and authorize the Public Works Director to file a Notice of Completion.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea0on: "Expand opportuni0es for use of outdoor recrea0on and an ac0ve and healthy lifestyle."

FISCAL IMPACT
The total construction contract amount including CCO Nos. 1 and 2 is $420,923.08. 29 Contract Item Amount
Original Construction
Contract
$401,534
Change Order No. 1 $19,299.08
Change Order No. 2 $90
Total Construction
Contract
$420,923.08
The change orders were due to addi0onal scope that were not part of the original contract. The addi0onal scope includes the installa0on of gates at the parking lot and construc0on of an enclosure for the new ADA-compliant restroom at the trailhead entry.

The es0mated total project cost including the pre-design/conceptual phase, right-of-way, final design, construc0on contract, materials tes0ng, engineering and inspec0on services, and miscellaneous expenses is $819,185.

Description Amount
Pre-design/Conceptual Phase $142,031.64
Right-of-Way Services $14,068.75
Final Design for Construction $146,430.26
Construction Contract (Globe Engineering) $420,923.08
Materials Testing Services $7,752.80
In-house Staff and Project Support $68,508.97
Miscellaneous (Title Fees, Advertisement, Signs,
Construction Materials)
$19,469.72
Total Estimated Project Expenditure (rounded) $819,185

ENVIRONMENTAL REVIEW
15301 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 1 exemp0on of exis0ng facili0es of Sec0on 15301 of Title 14 of the California Code of Regula0ons and said exemp0on is not negated by any excep0on under Sec0on 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - Newell Open Space Improvements

2. Notice of Completion - Newell Open Space Improvements 30 RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ACCEPTING

THE PROJECT AS COMPLETE AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO FILE

A NOTICE OF COMPLETION IN CONJUNCTION WITH THE NEWELL OPEN SPACE IMPROVEMENTS PROJECT (PR13-0200)
WHEREAS, the Newell Open Space Improvements Project includes approximately 9,800 square feet of asphalt paving, ADA and other access improvements to the parking lot and trailhead on the Newell Open Space Preserve; and
WHEREAS, on September 17, 2024, the City Council authorized the award of a construction contract to Globe Engineering Development in the amount of $401,534 and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project Budget (R2024-72); and
WHEREAS, total project expenditures, including the pre-design/conceptual phase, right-of-way services, final design for construction, construction contract, materials testing services, in-house staff and project support, and miscellaneous expenses, is estimated at $819,185; and WHEREAS, all contracted work, including Contract Change Order Nos. 1 and 2, has been completed at a total construction contract cost of $420,923.08; and
WHEREAS, Globe Engineering Development has completed all of the contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Newell Open Space Improvements Project (PR13-0200) as complete and authorizes the Public Works Director to file a Notice of Completion.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 31 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was the NEWELL OPEN SPACE IMPROVEMENTS PROJECT (PR13-0200), which consists of approximately 9,800 square feet of asphalt paving, ADA and other access improvements to the parking lot and trailhead on the Newell Open Space Preserve in American Canyon.

4. That on the 6th day of May, 2025, a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

Globe Engineering Development
2002 Elijah Street
Fairfield, CA 94533

6. That the name and address of the transferor is:

Globe Engineering Development
2002 Elijah Street
Fairfield, CA 94533

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California:
7000 Newell Drive.

By: CITY OF AMERICAN CANYON
___________________________________ _________________
Erica Ahmann Smithies, P.E. Date
Public Works Director
32 CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 15.

TITLE
Notice of Completion for the Benton Way Pavement Rehabilitation Project (TR22-0400)

RECOMMENDATION
Adopt a Resolu2on accep2ng the project as complete, authorizing the Public Works Director to file a No2ce of Comple2on, and releasing a Reten2on payment to Ghilo7 Construc2on Company in conjunction with the Benton Way Pavement Rehabilitation Project (TR22-0400).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Benton Way Pavement Rehabilitation Project (TR22-0400) consists of pavement rehabilitation of Benton Way from Wetlands Edge Road to Ellio; Drive (approximately 2,000 linear feet of roadway).

Work includes, but is not limited to, mobiliza2on, storm water pollu2on preven2on, traffic control, curb ramp upgrades and curb extensions for pedestrian safety, road rehabilita2on including base reconstruc2on (using full depth reclama2on) and new asphalt concrete paving, and new signage and striping.

The City solicited compe22ve bids for the project and opened bids on April 4, 2024. Ghilo7 Construc2on Company was determined to be the lowest responsible and responsive bidder, with a bid of $1,344,985.50. On May 7, 2024, the City Council authorized the award of the construc2on contract and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project Budget of $1,870,000 (R2024-34).

Ghilo7 Construc2on Company has completed the contract work, including Contract Change Order (CCO) Nos. 1 and 2, to the sa2sfac2on of the Public Works Director, at a final contract cost of $1,460,790.47. Staff recommends the Council accept the work as complete, authorize the Public Works Director to file a No2ce of Comple2on, and authorize the release of Reten2on payment to Ghilotti Construction Company.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
33 Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The total construction contract amount including CCO Nos. 1 and 2 is $1,460,790.47.

Contract Item Amount
Original Construction
Contract
$1,344,985.50
Change Order #1 $34,350
Change Order #2 $81,454.97
Total Construction
Contract
$1,460,790.47
The change orders were mainly due to addi2onal scope that were not part of the original design.

These included the installa2on of a new rectangular rapid flashing beacon, and changing the pavement rehabilita2on method to mi2gate an unforeseen gas main conflict at Wetlands Edge Road.

The es2mated total project cost including pre-construc2on potholing, construc2on contract, materials tes2ng services, surveying, in-house staff and project support, and miscellaneous expenses, is estimated at $1,620,247.

Description Amount
Pre-construction Potholing $23,076.08
Construction Contract (Ghilotti
Construction Company)
$1,460,790.47
Materials Testing Services $28,662.10
Surveying $14,809.10
In-house Staff and Project Support $91,267.01
Miscellaneous (Advertisement) $1,642.36
Total Estimated Project
Expenditure (rounded)
$1,620,247

ENVIRONMENTAL REVIEW
15302 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 2 exemp2on of replacement or reconstruc2on of exis2ng facili2es of Sec2on 15302 of Title 14 of the California Code of Regula2ons and said exemp2on is not negated by any excep2on under Section 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - Benton Way Rehabilitation Project
34 2. Notice of Completion - Benton Way Rehabilitation Project 35 RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ACCEPTING THE

PROJECT AS COMPLETE, AUTHORIZING THE PUBLIC WORKS DIRECTOR TO FILE A NOTICE OF

COMPLETION, AND RELEASING A RETENTION PAYMENT TO GHILOTTI CONSTRUCTION IN CONJUNCTION WITH THE BENTON WAY PAVEMENT REHABILITATION PROJECT (TR22-0400) WHEREAS, the Benton Way Pavement Rehabilitation Project (TR22-0400) consists of pavement rehabilitation of Benton Way from Wetlands Edge Road to Elliott Drive (approximately 2,000 linear feet of roadway; and
WHEREAS, on May 7, 2024, the City Council authorized the award of a construction contract to Ghilotti Construction in the amount of $1,344,985.50 and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project Budget (R2024-34); and WHEREAS, total project cost, including pre-construction potholing, construction contract, materials testing services, surveying, in-house staff and project support, and miscellaneous expenses, is estimated at $1,620,247; and
WHEREAS, all contracted work, including Contract Change Order Nos. 1 and 2, has been completed at a total construction contract cost of $1,460,790.47; and
WHEREAS, Ghilotti Construction has completed all of the contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Benton Way Pavement Rehabilitation Project (TR22-0400) as complete, authorizes the Public Works Director to file a Notice of Completion, and approves the release of a Retention payment to Ghilotti Construction.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 36 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was the BENTON WAY PAVEMENT REHABILITATION PROJECT (TR22-0400), which consists of pavement rehabilitation of approximately 2,000 linear feet of roadway by means of full depth reclamation via cement treatment (FDR-C) at Benton Way from Wetlands Edge to Elliott Drive in American Canyon.

4. That on the 6th day of May, 2025, a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

Ghilotti Construction Company
246 Ghilotti Avenue
Santa Rosa, CA 95407

6. That the name and address of the transferor is:

Ghilotti Construction Company
246 Ghilotti Avenue
Santa Rosa, CA 95407

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California:

Benton Way from Wetlands Edge Road to Elliott Drive.

By: CITY OF AMERICAN CANYON
___________________________________ _________________
Erica Ahmann Smithies, P.E. Date
Public Works Director
37 CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 16.

TITLE
2025 Military Equipment Inventory and Equipment Use Policy

RECOMMENDATION
Adopt a Minute Order approving the 2025 Military Equipment Inventory and Equipment Use Policy.

CONTACT
Rick Greenberg, Chief of Police

BACKGROUND & ANALYSIS
Assembly Bill Number 481 (AB 481), codified at Government Code sec6ons 7070 through 7075, required the American Canyon Police Department (ACPD) to obtain approval from City Council of its military equipment use policy; it was adopted it on April 19, 2022. Approval from City Council on an annual basis, with any changes to the policy or the equipment inventory is also required.

The term “military equipment”, as used in AB 481, does not necessarily indicate equipment used by the military. Items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projec6le launchers, long range acous6c devices, and flashbangs. The list of items considered “military equipment” by AB 481 are employed by many law enforcement agencies across the country as best practices to enhance citizen and officer safety.

Provided as an a@achment is the 2025 inventory list of military equipment that the Napa County Sheriff Department (NSD) maintains. Also a@ached is the ACPD and NSD’s military Equipment use policy. The use of the military equipment iden6fied on the inventory list is vital to ACPD’s mission and will continue to be strictly regulated through internal processes and oversight. 2025 General changes/updates:

Updates to quantities and costs.

Language added to certain items commonly associated with “riot control” to clarify use-cases to match Mobile Field Force Training and Napa Sheriff's Office Policy.

Bearcat label updated to properly include “Rescue” vehicle in description. 38 Additional Equipment for 2025:

None

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Public Safety: "Ensure American Canyon remains a safe community."

FISCAL IMPACT
The cost of the current equipment is included in the exis6ng contract with the Napa County Sheriff Department.

ENVIRONMENTAL REVIEW
None.

ATTACHMENTS:

1. 2025 AB 481 Military Equipment Report

2. 2025 Military Equipment Policy
39 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER
1535 AIRPORT BOULEVARD
NAPA, CALIFORNIA 94558-6292
(707) 253-4501

OSCAR ORTIZ
Sheriff - Coroner

Commitment to
Community
Napa County Sheriff
AB 481
Equipment Report
2025
40 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Considerations:

The AB481-reportable equipment inventory sheets contained within this document were compiled during Q1 2025. Since the last report, no new qualifying reportable equipment categories have been added to inventory.

With respect to costs, funding, annual upkeep expenses and estimated effective lifespan, every effort has been made to be as accurate as possible while at the same time acknowledging that many factors directly affecting those aforementioned values are unpredictable.

Costs associated with the following items represent the best estimates at the time this document was prepared. Many of these items are not purchased from manufacturers, but from dealers, who adjust costs in accordance with market factors beyond the predictive abilities or control of Napa SO.

Due to the unpredictable nature of the law enforcement profession, many of the item estimated upkeep costs and effective lifespans are best estimates and may vary greatly on a year-to-year basis, due to the availability of training, type of operational incidents or other factors.
“Annual Allocation” refers to the quantity needed “on hand” over the course of a calendar year to meet all reasonably-anticipated operational and training needs. Some items may be carried over in inventory year to year depending on operational/training tempo.

With respect to terminology, “expendable equipment” items are items that typically have a one-time use and then cannot be used again, such as chemical agents or smoke grenades.

In an effort to be as efficient as possible, many items, both “expendable” and otherwise have operational applications across a diverse set of Napa SO missions. For example, “40mm launcher (single and multi-shot capability)” is an item that is utilized by Napa SO Patrol, SWAT, Mobile Field Force and other auxiliary assignments. The cost and unit allocation estimates that state “across all divisions” represents the best estimation of the requirements for those items to fill all needs for the Sheriff’s Office.

Additionally, there are costs for non-AB481 equipment that are intrinsically tied to the costs for the following items. For example, slings, carrying cases, magazines, sighting systems, flashlights, cleaning supplies, batteries and other non-AB481 reportable items are not included in the cost estimations, unit allocation or upkeep portions of this report. 41 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
It should also be noted that the legislature has designated these items as “military equipment”. While the military may use some of the same equipment, the Sheriff’s Office (SO) deems all of this equipment as law enforcement equipment. Much the same as the military using handcuffs, there are items in common. The manner and reason they are used is significantly different.

For many years, this office has also displayed and offered education about our equipment and why we use it. The vast majority of equipment on this list was approved for funding through the County of Napa. From our Citizen’s Academy to National Night Out, we have always been open for discussion and education
42 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community

TABLE OF CONTENTS

1. 40mm launcher

2. Spede-Heat 40mm munitions

3. Ferret Round 40mm munitions

4. 40mm muzzle blast round

5. Smoke – handheld delivered devices

6. 40mm warning/signaling munition

7. Exact/Direct Impact 40mm munitions

8. Pepper Ball launcher and Munitions

9. Chemical Agents – handheld delivered devices

10. Stinger Grenade

11. 12-gauge drag-stabilized munition

12. 12-guage muzzle bang/launching cartridge

13. BP-2 Noise/Flash Diversionary Device (NFDD) Delivery Pole

14. Noise/Flash Diversionary Device (Flashbang)

15. Electronic Noise/Flash Diversionary Device (ENFDD AKA – Flashbangs) – 1.4 gram

16. Recon Robotics Throwbot

17. Robotex Avatar Robot

18. DJI/SKY Hero/Inspired Flight sUAS (AKA – Drones)

19. Zistos Under-the-door Camera

20. Short Barreled select fire AR-15 style rifle (various configurations)

21. Sub-compact select-fire weapon system

22. Firearms suppressor

23. Infrared (IR) laser designator

24. Tactical Bolt-action Rifles

25. Armor Piercing (AP) projectiles

26. Remotec Andros F6 Bomb Squad Robot

27. Det Cord

28. Nonel Detonator

29. Ballistic Breaching Shotgun

30. Ballistic Breaching hollow-point cutter round

31. Ballistic Breaching rounds

32. EVI 2017 HDS Bomb Squad Command Vehicle

33. Lenco Bearcat G3 Armored Rescue Vehicle

34. Incident Command Vehicle

35. Rapid Response Incident Command Vehicle
43 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
40 mm launcher (single and multi-shot capability)
Description:

The 40 mm less lethal launcher is de-escalation tool that has the ability to deploy multiple types of 40 mm projectiles in both single and multi-shot capabilities in order to gain compliance and lessen the intensity of a situation.

Purpose & Use:

A 40 mm launcher is used to deploy less lethal munitions and chemical agents for a variety of missions
Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit costs of $1,000 - $4,000. Annual estimated training and operational allocation of approximately 30 units across all divisions. Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The 40 mm launcher shall be used by NSO Deputies in accordance with all applicable laws and polices during legitimate law enforcement actions.

Training Requirements:

Must complete annual qualification and regularly required refresher training.

Compliance Protocols:

Use of the 40 mm launcher shall conform to all relevant NSO policies, including but not limited to NSO Use of Force, Control Devices and Techniques, SWAT and Crisis Negotiation Teams policies, as well as all local, state and federal use of force laws.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 44 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Spede-Heat 40mm Round
Description:

The Spede-Heat 40mm Round incorporates an aluminum shell and utilizes black powder as the propellant. The Spede-Heat 40mm Round is designed to deliver one dual-ported chemical or smoke canister from a 40mm launcher at various ranges, product dependent.

The Spede-Heat 40mm Round is available in OC (Oleoresin Capsicum) or CS (Chlorobenzylidenemalononitrile) and Saf-Smoke. Spede-Heat 40mm round is deployed from a 40mm launcher.

Purpose & Use:

The Spede-Heat 40mm Round can be used to conceal tactical movement. They can be used in crowd control management during unruly or riot behavior. The purpose of the Spede-Heat 40mm Round is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects.

The different configurations allows for different distances and chemical agent or smoke deployments.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $25.

Annual estimated training and operational allocation of approximately 4 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the Spede-Heat 40mm Round.

Compliance Protocols:

Use of Spede-Heat 40mm Round shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 45 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Ferret Round-40MM
Description:

The Ferret 40mm Round is a frangible projectile filled with chemical agent. It is designed to deliver chemical agents in barricade situations from a 40mm launcher. It is available with either liquid or powder carrier for the agent. The payload can hold OC (Oleoresin Capsicum) or CS (Chlorobenzylidenemalononitrile). Spin stabilization from barrel rifling affords maximum stand-off distance and accuracy for safety.

Purpose & Use:

The Ferret 40mm Round is a non-burning and suitable for indoor use. Used primarily by tactical teams, is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of the structure or vehicle. Is primarily used to dislodge barricaded subjects from very small confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $27.

Annual estimated training and operational allocation of approximately 20 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the Ferret 40mm Round.

Compliance Protocols:

Use of the Ferret 40mm Round shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 46 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
40MM Muzzle Blast Round
Description:

The 40mm Muzzle Blast Rounds incorporate an aluminum shell and utilize smokeless powder as the propellant. The 40mm Muzzle Blast Rounds are designed to deliver chemical agents in the immediate area (30 feet) of the grenadier. The 40mm Muzzle Blast Round is available in OC (Oleoresin Capsicum) or CS (Chlorobenzylidenemalononitrile). 40mm Muzzle Blast is deployed from a 40mm launcher.

Purpose & Use:

The 40mm Muzzle Blast Rounds are widely used as a crowd management solution for the immediate and close deployment of chemical agent in crowd control management during unruly or riot behavior, specifically and only against the agitators. However, it has proven successful during tactical operations. As a pain compliance round for crowd management of those engaged in criminal activity, the 40mm Muzzle Blast Rounds are an excellent device for deploying chemical laden powder at close ranges for indoor or outdoor operations. The 40mm Muzzle Blast provides instantaneous emission of chemical agent directly at or on riotous, non-compliant subjects close to the police line or within confined spaces. As a tactical round, the Muzzle Blast Rounds have been used in operations such as barricaded subjects, room clearing, space denial, and a means of contaminating crawl spaces and attics. The purpose of the Muzzle Blast Round is a de-escalation tool to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. Potentially lessening the intensity of situation.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $50.00.

Annual estimated training and operational allocation of approximately 1 unit.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the 40mm Muzzle Blast Rounds.

Compliance Protocols:

Use of the 40mm Muzzle Blast Rounds shall conform to all relevant NSO policies, including but not limited to NSO SWAT and Crisis Negotiation Teams, Hostage and Barricade Incidents and Mobile Field Force policies. Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 47 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Smoke- handheld smoke grenade devices
Description:

The handheld smoke grenade devices utilize an M201A1 Fuze with enclosed canister that come in a variety of sizes, colors, configurations that uses HC (Hexachlorethane) and SAF-Smoke. Smoke is discharged through gas ports located on the canister.

Purpose & Use:

Handheld smoke grenade devices can be used to conceal tactical movement. It can be used to detect and/or dislodge a barricaded subject. It can also be used as an emergency signaling device. The different configurations allow for indoor or outdoor deployments.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $43.00. Annual estimated training and operational allocation of approximately 8 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use handheld smoke grenade devices.

Compliance Protocols:

Use of handheld smoke grenade devices shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 48 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
40 MM Warning/Signaling Round
Description:

The 40mm Aerial Warning/Signaling Round series are a de-escalation tool designed to produce 170 dB of sound, and 5 million candelas of light. Each munition is manufactured to deflagrate at a set distance and altitude and has the option of marking or irritant payloads. These distances are 50,100,200 and 300 meters from the point of origin. The munition is deployed from a 40mm launcher.

Purpose & Use:
40mm Aerial Warning/Signaling Round are used to distract/disorientate individuals and provide less lethal response against potential threats. It is also effective in directing the movement of unruly or riot behavior crowds.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $40.

Annual estimated training and operational allocation of approximately 5 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the 40mm Aerial Warning/Signaling Round.

Compliance Protocols:

Use of the 40mm Aerial Warning/Signaling Round shall conform to all relevant NSO policies, including but not limited to NSO Policy Control Devices and Techniques, SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 49 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Exact/Direct Impact 40MM Sponge Munitions
Description:

The Exact Impact 40 MM Sponge Munition is a lightweight, high-speed projectile consisting of a plastic body and sponge nose. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent.

The Direct Impact 40 MM Foam Munition is a lightweight projectile that consists of a plastic body and a crushable foam nose that contains a powder payload. This payload area can hold inert, marking, OC (Oleoresin Capsicum) or CS
(Chlorobenzylidenemalononitrile) powder. The crushable foam nose dissipates energy upon impact while releasing the powder payload. The munition is deployed from a 40mm launcher.

Purpose & Use:

The Exact Impact 40 MM Sponge Munition and the Direct Impact 40 MM Foam Round is a point-of-aim, point-of-impact, direct-fire munition and de-escalation tool that is most commonly used in situations where greater accuracy and deliverable energy is desired for the incapacitation of an aggressive, non-complaint subject at longer distances. These are considered Less Lethal Impact Munitions (LLIM).

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $26.25. Annual estimated training and operational allocation of approximately 40 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the Exact Impact 40 MM Sponge munition and the Direct Impact 40 MM Foam munition.

Compliance Protocols:

Use of the Exact Impact 40 MM Sponge munition and the Direct Impact 40 MM Foam munition shall conform to all relevant NSO policies, including but not limited to NSO Policy Control Devices and Techniques, SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force polices.

Must maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 50 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Pepper Ball launcher and Munitions
Description:

The Pepperball launchers are a de-escalation tool designed to give patrol officers an easy to operate non-lethal option. The launchers uses PepperBall .68 caliber round or VXR projectiles and is powered by either HPA or an 88, 12 or 8 gram single use CO2 cartridge.

Pepperball projectiles contain 2.5-5.0% PAVA. It is effective for direct impact and area saturation. .68 caliber and weigh 2.5 grams.

Purpose & Use:

Lawful application of force delivered with the intent to subdue or render non-threatening.

The less lethal munitions may be used as an option to de-escalate a potentially dangerous/deadly situation, with a reduced potential for death or serious injury to all persons involved. It is accepted that the probability exists for bodily harm to occur.

However, it must also be accepted that the application of such force may be the only alternative to using lethal force to stop the subject’s actions.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Launcher Unit cost of $1,200 per launcher. Annual estimated training and operations allocation of approximately 10 launchers across all divisions. Estimated effective lifespan for launchers are 10+ years. A Pepperball projectile unit costs $1.50 - $7.00. Annual estimated training and operational allocation of approximately 800 units. All Pepperball projectiles have a life span of 3 years.

NSO procedural rules that govern use:

The Pepper Ball launcher shall be used by NSO Deputies in accordance with all applicable laws and polices during legitimate law enforcement actions.

Training Requirements:

Must complete annual qualification and regularly required refresher training.

Compliance Protocols:

Use of the Pepper Ball launcher shall conform to all relevant NSO policies, including but not limited to NSO Use of Force, Control Devices and Techniques, SWAT and Crisis Negotiation Teams policies, as well as all local, state and federal use of force laws.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 51 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Chemical Agents- handheld delivered grenade devices
Description:

The Chemical Agents handheld grenade devices utilize an M201A1 Fuze with enclosed canister that come in a variety of sizes, configurations and irritant payloads. In the OC (Oleoresin Capsicum) or CS (Chlorobenzylidenemalononitrile) configurations, pelletized chemical agent is discharged through a gas port(s) from the canister.

Purpose & Use:

The Chemical Agents handheld grenade devices are a de-escalation tool which can also be used to conceal tactical movement. They can be used in crowd control management during unruly or riotous behavior as well as tactical deployment situations to detect and/or dislodge barricaded subjects. The purpose of Chemical Agents handheld grenade devices is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The different configurations allow for indoor or outdoor deployments.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $58.

Annual estimated training and operational allocation of approximately 15 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use Chemical Agents handheld grenade devices.

Compliance Protocols:

Use of Chemical Agents handheld grenade devices shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 52 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Stinger Grenade
Description:

The Stinger Grenade with Safety Clip is a combination Less Lethal Impact Munitions (LLIM) and Distraction Device that may incorporate optional CS (Chlorobenzylidenemalononitrile) or OC (Oleoresin Capsicum) laden powder, if desired.

The Stinger Grenade is a maximum effect device as it delivers up to four stimuli for psychological and physiological effect: rubber pellets, light, sound, and optional chemical agent or OC.

Purpose & Use:

The Stinger Grenade is a de-escalation tool most widely used in crowd control management during unruly or riot behavior, specifically and only against agitators. As well as tactical deployment situations to detect and/or dislodge barricaded subjects. Upon deployment, the blast is sufficient to project the rubber balls (32 cal. /60 cal. Option) and optional chemical agent in a 50-foot radius.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $50.

Annual estimated training and operational allocation of approximately 8 units.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the Stinger Grenade.

Compliance Protocols:

Use of the Stinger Grenades shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 53 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
12-Gauge-Drag-Stabilized Munition
Description:

The 12-Gauge Drag Stabilized Munition is comprised of a translucent 12-Gauge shell loaded with a 40 gram, tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. The rounds are also available as green marking powder.

Purpose & Use:
12-Gauge Drag Stabilized Munition is a point-of-aim, point-of-impact, direct-fire munition and de-escalation tool that is most commonly used in situations where greater accuracy and deliverable energy is desired for the incapacitation of an aggressive, noncomplaint subject at longer distances. These are considered Less Lethal Impact Munitions (LLIM). The munition is deployed from a designated and clearly marked less lethal 12- gauge shotgun.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $9.00.

Annual estimated training and operational allocation of approximately 250 units.

Training Requirements:

Deputies must successfully complete department-approved training to be able to use 12- Gauge Drag Stabilized Munitions.

Compliance Protocols:

Use of 12-Gauge Drag Stabilized Munitions shall conform to all relevant NSO policies, including but not limited to NSO Policy Control Devices and Techniques, SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 54 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
12-Gauge Muzzle Bang/Launching Cartridge (1370 Launching Cup) Description:

The 12-Gauge Muzzle Bang / Launching Cartridge incorporates an opaque shell and utilizes black powder as the propellant. It has the ability to be used alone as a Muzzle Bang for crowd management during unruly or riot behavior as well as tactical deployment situations against or for propelling grenades (Chemical Agent/Smoke) when using the 1370 Launching Cup.

Purpose & Use:

The 12-Gauge Muzzle Bang / Launching Cartridge used alone produces 170 dB of sound output. It is designed to be aimed at the floor or wall at a 45° angle. This round should not be direct fired at personnel. It is a de-escalation tool used for crowd management against criminal agitators in crowd control situations to lessen the intensity of a situation. It may be deployed in the air over crowds or to the side for dissuading movement in a given direction. It may also be deployed to the far side of buildings to divert the attention away from an approach or entry.

Launching Cartridge application: The 12-Gauge Muzzle Bang / Launching Cartridge used in conjunction with the 1370 Launching Cup provides the operator with the ability of projecting the Pocket Tactical family of hand delivered grenades or the Combined Systems 5230(b) CS grenade..

The use of the Launching Cup will project the grenades further than can be hand delivered. This increases the distance between operators and crowds, reducing the chance for injuries to both parties
Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $8.25/ea.

Annual estimated training and operational allocation of approximately 40 units. Unit cost of the launching cup is $420.00. Estimated effective lifespan 10+ years.

Training Requirements:

Deputies must successfully complete department-approved training to be authorized to use the 12- Gauge Muzzle Bang / Launching Cartridge and launching cup.

Compliance Protocols:

Use of the 12-Gauge Muzzle Bang / Launching Cartridge shall conform to all relevant NSO policies, including but not limited to NSO Use of Force, SWAT and Crisis Negotiation Teams, Hostage and Barricade Incidents and Mobile Field Force policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations and all relevant local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 55 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
BP-2 Noise/Flash Diversionary Device (NFDD) Delivery Pole Description:

The BP-2 NFDD delivery pole enhances safety and performance when delivering a NFDD. The BP-2 allows an operator the most effective way to break and rake a window, deliver a NFDD into an opening and prevent the device from coming in contact with people.

Purpose & Use:

NFDD’s are used to distract suspects during high-risk operations. Use of the BP-2 allows for direct control of the NFDD placement.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $2,000.

Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan approximately 10 years.

NSO procedural rules that govern use:

The BP-2 NFDD delivery pole shall only be handled by trained deputies. NFDD’s will be installed by trained deputies. Members of the SWAT team and auxiliary members have been provided in-person hands-on training on the device.

Training Requirements:

Every operator shall show competency when using the BP-2 NFDD delivery pole.

Deputies must complete training on NFDD’s from certified instructors prior to deployment and receive annual instruction on deployment and use.

Compliance Protocols:

Use of BP-2 NFDD Delivery Pole as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations, as well as all local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 56 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Noise/Flash Diversionary Device (NFDD AKA – Flashbangs) – 12 gr and 4 gr Single and Multi Fuse.

Description:

NFDD utilizes an M201A1 type fuse with Hex design steel body. The bodies are reloadable and are reusable up to 25 times. The charges are available in full 12-gram loads, or 4 gram training charges. Comes in single, six, and nine fuses.

Purpose & Use:

NFDD’s are a de-escalation tool used to distract suspects during high-risk operations.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $41.50 - $47.24/ea. Annual estimated training and operational allocation of approximately 50 units.

NSO procedural rules that govern use:

NFDD’s shall only be handled by trained deputies. Charges for the NFDD’s will be installed by trained deputies. All devices shall be stored in compliance with ATF regulations and handled in accordance with best practices as established by NFDD training standards.

Training Requirements:

Certified instructors much complete certification every four years. Deputies must complete training to use NFDD from certified instructors prior to deployment and receive annual instruction on deployment and use.

Compliance Protocols:

Use of NFDD as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations, as well as all local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 57 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Electronic Noise/Flash Diversionary Device (ENFDD AKA – Flashbangs) – 1.4 gram Description:

NFDD utilizes a reusable electronic “smart initiator” with a microprocessor that verifies all safety conditions are met. The body is a single use reload that does not contain flash powder. The ratio of fuel to oxidizer in each body reservoir is designed to reduce sensitivity.

Purpose & Use:

NFDD’s are a de-escalation tool used to distract suspects during high-risk operations.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $50/ea. Annual estimated training and operational allocation of approximately 50 units.

NSO procedural rules that govern use:

NFDD’s shall only be handled by trained deputies. Charges for the NFDD’s will be installed by trained deputies. All devices shall be stored in compliance with ATF regulations and handled in accordance with best practices as established by NFDD training standards. This specific device is not considered a destructive device until the fuse and reload are assembled.

Training Requirements:

Certified instructors much complete certification every four years. Deputies must complete training to use NFDD from certified instructors prior to deployment and receive annual instruction on deployment and use.

Compliance Protocols:

Use of NFDD as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Must also maintain compliance with local, state and federal storage, transportation and handling regulations, as well as all local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 58 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Recon Robotics Throwbot (AKA- Throwbot)
Description:

The Throwbot is a throwable micro-robot platform that enables operators to obtain instantaneous video and audio reconnaissance within indoor or outdoor environments.

Purpose & Use:

The Throwbot is used to gain mission critical information in harsh or hazardous environments.

Cost & Quantity Allocation:

Any repairs or replacements will be through warranty and if it is not covered through warranty, then funding will come from the SWAT budget/funding source; there are no annual fees associated with this device. Unit cost approximately $15,000. Annual estimated training and operational allocation of approximately 1 units. Estimated effective lifespan 5+ years.

NSO procedural rules that govern use:

The Throwbot shall only be handled and controlled by trained deputies.

Training Requirements:

Deputies do not need to complete any formal training to be able to control the Throwbot with its easy-to-use, handheld controller.

Compliance Protocols:

Use of the Throwbot as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Response to Bomb Calls policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 59 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Robotex Avatar Tactical Robot (AKA- Avatar)
Description:

The Avatar is a robot platform that allows the operator the ability to inspect a dangerous situation through instantaneous video and audio reconnaissance (including push-to-talk/ two-way audio capability) without the need to send personnel in to assess the situation.

Optionally, the Avatar robot can be fitted with a “claw” that can provide limited lift/move/carry/manipulate of small objects.

Purpose & Use:

The Avatar is used to gain mission critical information in harsh or hazardous environments.

Cost & Quantity Allocation:

Any repairs or replacements will be through warranty and if it is not covered through warranty, then funding will come from the SWAT budget/funding source; there are no annual fees associated with this device. Unit cost approximately $25,000. Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan 5+ years.

NSO procedural rules that govern use:

The Avatar shall only be handled and controlled by trained deputies.

Training Requirements:

Deputies do not need to complete any formal training to be able to control the Avatar with its easy-to-use, handheld controller.

Compliance Protocols:

Use of the Avatar as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Response to Bomb Calls.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 60 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
DJI/SKY Hero/Inspired Flight sUAS (AKA – Drones)
Description:

The Drones are deployable small unmanned aerial systems (sUAS) utilized to keep personnel safe. They are aerial system that the operator can fly at different altitudes, speeds, and into several areas to gain access to video of potentially dangerous or isolated areas. The Drones consist of sUAS produced by DJI, Sky Hero, and Inspired Flight.

Purpose & Use:

The Drones are used in place of a person to gain a video feed of isolated or dangerous areas that could put Deputies and Officers into harm’s way.

Cost & Quantity Allocation:

Drones are purchased through the Drone budget or other grant related funding. Repairs are done in house or sent off to a third-party company at the cost of the Drone budget. At this time, there are no recurring payments or annual fees associated with our sUAS fleet. Estimated effective lifespan 2+ years. The cost of a new sUAS can range from $6,000 for a small individually issued drone to $18,000 for a specific use drone (interior drone). These prices are carefully calculated and planned for the following year unless an emergency arises such as an aircraft becoming inoperable.

NSO procedural rules that govern use:

The Drones shall only be handled and controlled by trained deputies.

Training Requirements:

Deputies on the Drone team are put through a rigorous in-house training obstacle course designed, set up, and proctored by veteran drone pilots. In conjunction with in-house training, Drone pilots are sent to training to gain their Federal Administration of Aviation part 107 remote pilot’s license. Regularly scheduled meetings and trainings are also conducted by the team.

Compliance Protocols:

Use of the Drones as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy sUAS and SWAT policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 61 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Zistos Under-the-Door Camera (AKA- Under-Door-Camera)
Description:

The Under-the-Door Camera provides a safe and covert way to view into a room.

Purpose & Use:

The Under-the-Door Camera provides operators the ability to gain critical mission information with limited penetration.

Cost & Quantity Allocation:

Any repairs or replacements will be through warranty and if it is not covered through warranty, then funding will come from the SWAT budget/funding source; there are no annual fees associated with this device. Annual estimated training and operational allocation of approximately 1 unit at approximately $13,000.00. Estimated effective lifespan 5+ years.

NSO procedural rules that govern use:

The Under-the-Door Camera shall only be handled by trained deputies.

Training Requirements:

Deputies do not need to complete any formal training to be able to control the Under-theDoor-Camera with its easy-to-use, handheld controller.

Compliance Protocols:

Use of the Under-the-Door Camera as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident and Response to Bomb Calls.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 62 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Short barreled select fire AR-15 style rifle (various configurations) Description:

A Short barreled select fire AR-15 style rifle available in a variety of calibers, barrel lengths and configurations.

Purpose & Use:

The short barreled select fire AR-15 style rifle is the type of firearms that SWAT team members are issued and employ for a wide variety of missions.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $1500.

Ongoing costs determined by rounds fired operationally and in training, routine and preventative maintenance. Annual estimated training and operational allocation of approximately 20 units.

Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The rifle shall be assigned and used by NSO Deputies members who meet the departmentset rifle qualifications.

Training Requirements:

Must complete annual rifle qualification and regular firearms training.

Compliance Protocols:

Use of A Short barreled select fire AR-15 style rifle as part of Law Enforcement Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy Firearms policy, as well as all local, state and federal use of force laws.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 63 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Sub-compact select fire weapon system
Description:

A sub-compact select fire weapon system is a shoulder fired weapon system that varies in calibers.

Purpose & Use:

A more compact, more easily concealed weapon system that can be deployed for appropriate situations.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $0.00 – legacy items already exist in inventory. Estimated annual upkeep determined by rounds fired and routine/preventative maintenance. Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The sub-compact select fire weapon system shall be used by SWAT team members under the direction of the SWAT team Commander.

Training Requirements:

Must complete annual SWAT firearms qualification and regularly required firearms training.

Compliance Protocols:

Use of the sub compact select fire weapon system shall conform to all relevant NSO policies, including but not limited to NSO Policy Firearms, SWAT and Crisis Negotiation Teams, as well as all local, state and federal use of force laws.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 64 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Firearms Suppressor (various calibers, lengths, attachment styles) Description:

A suppressor is a device typically attached at the end of a barrel of a firearm.

Purpose & Use:

A suppressor is used to muffle and distort the sound of a firearm as it is fired.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $1,200.

Annual estimated training and operational allocation of approximately 20 units (up to 1 unit per rifle). Estimated annual upkeep costs determined by rounds fired and routine/preventative maintenance. Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The suppressor shall be used by NSO Deputies for legitimate law enforcement activities.

Training Requirements:

Must complete annual qualification and regularly required firearms training.

Compliance Protocols:

Use of a suppressor shall conform to all relevant NSO policies, including but not limited to NSO Policy Firearms, SWAT and Crisis Negotiation Teams policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 65 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Infrared laser (IR) designator (various configurations) Description:

Infrared Laser signaling device.

Purpose & Use:

IR laser is used as a “laser pointer” style pointing device that can be seen through night vision and has the capability of attaching to a weapon system. IR lasers are not visible to the naked human eye.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $2000.

Annual estimated training and operational allocation of approximately 4 units. Estimated annual upkeep costs dependent on warranty coverage and routine/preventative maintenance. Estimated lifespan 5+ years.

NSO procedural rules that govern use:

IR laser device shall be used by SWAT team members under the direction of the SWAT team Commander.

Use of the IR Laser designator shall conform to all relevant local, state and federal legislation.

Training Requirements:

Show proficiency in manipulation and annual qualification.

Compliance Protocols:

Use of the IR laser designator shall conform to all relevant NSO policies, including but not limited to NSO Policy Firearms, SWAT and Crisis Negotiation Teams policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 66 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Tactical Bolt-Action Rifles (various calibers/configurations) Description:

The tactical bolt-action rifles are bolt-action firearms of various calibers, barrel lengths, ammunition-feeding mechanisms with optional, interchangeable sighting system(s).

Purpose & Use:

Used by the SWAT Designated Marksman (DM) for a variety of missions to provide a highly precise lethal force option at extended ranges.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $3000.

Annual estimated operational, maintenance, and training cost of $300. Annual estimated training and operation of approximately 3 units. Estimated lifespan 10+ years.

NSO procedural rules that govern use:

Tactical bolt-action rifle(s) shall only be used by SWAT team members under the direction of the SWAT team Commander.

Use of tactical bolt-action rifle(s) shall conform to all relevant local, state and federal use of force legislation.

Training Requirements:

Must complete annual SWAT rifle qualification and regularly required firearms training Compliance Protocols:

Use of the tactical bolt-action rifle shall conform to all relevant NSO policies, including but not limited to NSO Policy Firearms, SWAT and Crisis Negotiation Teams policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 67 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Armor Piercing (AP) projectiles (various calibers)
Description:

AP rounds is designed to penetrate through hardened material that other rounds are unable to.

Purpose & Use:

For the designated marksman (DM) to have the capability to stop various types of vehicles and penetrate harden objects.

Cost & Quantity Allocation:

This expendable piece of equipment has no unique or temporary funding source. Unit cost of $2.50/round. Annual estimated training and operational allocation of approximately 500 units.

NSO procedural rules that govern use:

AP rounds shall be used by SWAT team members under the direction of the SWAT team Commander.

Use of AP rounds shall conform to all relevant local, state and federal use of force legislation.

Training Requirements:

Must complete annual SWAT rifle qualification and regularly required firearms training Compliance Protocols:

Use of the AP round shall conform to all relevant NSO policies, including but not limited to NSO Firearms and SWAT and Crisis Negotiation Teams policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 68 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Remotec Andros F6 Bomb Squad Robot
Description
The Remotec Andros F6 is a deployable remote and/or wired unmanned vehicle used for locate and render safe Bomb Squad operations.

Purpose and Use
The Remotec Andros F6 is used to gain mission critical information in harsh or hazardous environments.

Cost & Quantity Allocation:

This equipment has no unique or temporary funding source. Unit cost: $229,968.6. Any repairs or replacements will be through warranty and if it is not covered through warranty, then funding will come from the Bomb Squad budget funding source; there are no annual fees associated with this device. Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The Remotec Andros F6 is operated by all members of the Bomb Squad. Any auxiliary members have been provided in-person hands-on training on the vehicle and its capabilities.

Training Requirements
Deputies do not need to complete any formal training to be able to control the Remotec Andros F6 with its easy-to-use, handheld controller.

Compliance Protocols
Use of the Remotec Andros F6 robot shall conform to all relevant NSO policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 69 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
DETONATING CORD (DET CORD) (AKA – PRIMACORD) –Various
grain weights per linear foot
Description:

PRIMACORD detonating cords (Det Cord) are flexible linear explosives with a core of PETN explosive encased in a textile outer jacket. They are available in various grain weights per linear foot.

Purpose & Use:

PRIMACORD is an energetic material component in explosive breaching charge construction.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Unit cost of $0.69/linear foot. Annual estimated training and operational allocation of approximately 4000 linear feet across all divisions.

NSO procedural rules that govern use:

Det Cord shall be handled only by Explosive Breaching trained deputies or under their direct supervision and direction while constructing explosive breaching charges. Grain weights, measurement lengths and all calculations shall be verified by a trained Explosive Breacher. All Det Cord shall be stored in compliance with ATF regulations and handled in accordance with best practices as established by Explosive Breaching training standards.

Training Requirements:

Deputies must successfully complete FETT Basic/Intermediate or higher-level Explosive Breacher Course. Must complete required FETT Explosive Breacher re-certification courses at regularly required intervals.

Must maintain compliance with local, state and federal storage, transportation and handling regulations.

Compliance Protocols:

Use of Det Cord as part of SWAT Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies, as well as all local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 70 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
NONEL (NONELECTIC DELAY DETONTOR) –Various lengths of orange shock tube Description:

NONEL nonelectric delay detonator consist of a length of orange shock tube with a High Strength detonator attached to one end. They are available in various lengths.

Purpose & Use:

Nonel is an energetic material component in explosive breaching charge construction.

Cost & Quantity Allocation:

This expendable equipment has no unique or temporary funding source. Quantity of 60 units per case at a cost of $484.00/case. Annual estimated training and operational allocation of approximately 700 units across all divisions.

NSO procedural rules that govern use:

Nonel shall be handled only by EOD and/or Explosive Breaching trained deputies or under their direct supervision and direction while constructing explosive breaching charges. Grain weights, measurement lengths and all calculations shall be verified by a trained Explosive Breacher. All Nonel shall be stored in compliance with ATF regulations and handled in accordance with best practices as established by Explosive Breaching training standards.

Training Requirements:

Deputies must successfully complete FETT Basic/Intermediate or higher-level Explosive Breacher Course. Must complete required FETT Explosive Breacher re-certification courses at regularly required intervals.

Must maintain compliance with local, state and federal storage, transportation and handling regulations.

Compliance Protocols:

Use of Nonel as part of SWAT Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incidents, Response to Bomb calls policies, as well as all local, state and federal use of force legislation.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 71 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community

BALLISTIC BREACHING SHOTGUN
Description:

A short-barrel pistol-gripped 12-gauge pump action shotgun that has been modified to best perform ballistic breaching tasks. The breaching shotgun is designed to work in correlation with specific breaching rounds or slugs.

Purpose & Use:

When it is properly employed, a breaching shotgun can provide teams with safe and fast door breaching. Ballistic breach may also be employed to breach non-traditional barriers.

Cost & Quantity Allocation:

This piece of equipment has no unique or temporary funding source. Unit cost of $800/ea.

Annual estimated training and operational allocation of approximately 2 units. Annual estimated upkeep costs dependent on rounds fired and preventative maintenance. Estimated effective lifespan 10+ years.

NSO procedural rules that govern use:

The Breaching Shotgun shall be handled only by ballistic breaching trained deputies or under their direct supervision and direction. The firearm shall be handled in accordance with best practices as established by ballistic breaching standards.

Training Requirements:

Deputies must successfully complete a basic or higher-level Ballistic Breaching Course and receive regular refresher training.

Must maintain compliance with local, state and federal use of force requirements.

Compliance Protocols:

Use of the Ballistic Breaching Shotgun as part of SWAT Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 72 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community

BALLISTIC BREACHING ROUND (HOLLOW POINT CUTTER ROUND)
Description:

The Ballistic Breaching Cutter Round is designed to work in correlation with a Ballistic Breaching Shot gun. The Ballistic Breaching Cutter Round is encased in a 12-gauge shotgun casing and usually consists of a hardened steel slug.

Purpose & Use:

A Ballistic Breaching Cutter Round is a shotgun shell specially made to be fired through hardened barriers, cut through concrete re-bar, penetrate security glass, car doors and punch into automotive engine blocks.

Cost & Quantity Allocation:

This expendable piece of equipment has no unique or temporary funding source. Unit cost of $45/box. Annual estimated training and operational allocation of approximately 5 units.

NSO procedural rules that govern use:

The Ballistic Breaching Cutter Round shall be handled only by ballistic breaching trained deputies or under their direct supervision and direction. The firearm shall be handled in accordance with best practices as established by ballistic breaching standards.

Training Requirements:

Deputies must successfully complete a basic or higher-level Ballistic Breaching Course taught by an appropriate training company.

Must maintain compliance with local, state and federal use of force requirements.

Compliance Protocols:

Use of the Ballistic Breaching Round or Slug as part of SWAT Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 73 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
BALLISTIC BREACHING ROUND (various material components) Description:

The Ballistic Breaching Round is designed to work in correlation with a Ballistic Breaching Shotgun. The Ballistic Breaching Round is encased in a 12-gauge shotgun casing and usually consists a variety of different materials allows for versatility of use based on target analysis.

Purpose & Use:

When properly utilized for a ballistic breaching task, it is designed to impact and structurally weaken the object it hits (thereby weakening the structure enough to allow successful tactical breaching) and then disperse into a relatively harmless powder.

Cost & Quantity Allocation:

This expendable piece of equipment has no unique or temporary funding source. Unit cost of $40/box. Annual estimated training and operational allocation of approximately 10 units.

NSO procedural rules that govern use:

The Ballistic Breaching Round or Slug shall be handled only by ballistic breaching trained deputies or under their direct supervision and direction. They shall be handled in accordance with best practices as established by ballistic breaching standards.

Training Requirements:

Deputies must successfully complete a basic or higher-level Ballistic Breaching Course.

Must maintain compliance with local, state and federal use of force requirements.

Compliance Protocols:

Use of the Ballistic Breaching Round or Slug as part of SWAT Operations shall conform to all relevant NSO policies, including but not limited to NSO Policy SWAT and Crisis Negotiation Teams, Hostage and Barricade Incident, Response to Bomb Calls policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 74 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
EVI 2017 HDS Bomb Squad Command Vehicle
Description
Command vehicle equipped with Bomb Squad operational and diagnostic equipment.

Purpose and Use
Command vehicle allows Bomb Squad members to deploy direct to scene with the necessary equipment and tools needed for render safe procedures.

Cost & Quantity Allocation:

This equipment has no unique or temporary funding source. Unit cost of $224.447.21/vehicle. Annual upkeep costs dependent on mileage, fuel, preventative maintenance.

Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan approximately 10 years.

NSO procedural rules that govern use:

The Bomb Squad Command Vehicle is operated by all members of the Bomb Squad and auxiliary members have been provided in-person hands-on training on the vehicle and its capabilities.

Training Requirements
Every driver must possess a valid driver license, show competency when operating the Bomb Squad Command Vehicle, and be up to date on the POST mandated Emergency Vehicle Operator Course (EVOC).

Compliance Protocols
Use of the Bomb Squad Command Vehicle shall conform to all relevant NSO policies, including but not limited to Vehicle Operations and Parking Procedures and Vehicle Use policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 75 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
LENCO BEARCAT G3 ARMORED RESCUE VEHICLE
Description
Off road and rural mission armored vehicle, seats 10-12 fully equipped officers, open floor plan that allows for rescue of downed personnel.

Purpose and Use
Armored rescue vehicle system in a rugged off-road platform to provide enhanced and safer emergency response in rural regions and natural disasters scenarios for a variety of missions where standard armored SWAT vehicles would experience challenges.

Optionally equipped with ram, and additional de-escalation tools which include a “ramcam” that can penetrate a wall to allow live video feed inside a structure, technology meshing to allow the use of advanced technologies on scene, a chemical agents injector unit to allow safe dispersal of chemical agents into a hostile environment, and all steel construction.

Cost & Quantity Allocation:

This equipment has no unique or temporary funding source. Unit cost of $400,000/vehicle.

Annual upkeep costs dependent on mileage, fuel, preventative maintenance. Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan approximately 10 years.

NSO procedural rules that govern use
The Lenco Bearcat G3 is primarily operated by auxiliary drivers whose purpose is to drive and operate equipment on the Bearcat. However, all members of the SWAT team and auxiliary members have been provided in-person hands-on training on the vehicle and its capabilities.

Training Requirements
Every driver must possess a valid driver license, show competency when operating the Lenco Bearcat G3, and be up to date on the POST mandated Emergency Vehicle Operator Course (EVOC).

Compliance Protocols
Use of the Lenco Bearcat shall conform to all relevant NSO policies, including but not limited to Vehicle Operations and Parking Procedures and Vehicle Use policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 76 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Incident Command Vehicle
Description
The incident command vehicle a 2002 Freightliner 33-foot diesel Incident Command Vehicle and is a public safety command and control vehicle typically used to facilitate public safety communication, provide a temporary command/control location and resources for public safety incidents.

Purpose and Use
The Incident Command Vehicle is typically used for pre-planned or emerging public safety events where a meeting/command post positioned closer to the event/incident best assist with the meeting, command, communication and resources required for the event.

While most events are directly related to law enforcement incidents or disaster response, nothing prevents the Incident Command Vehicle from being utilized as an effective community outreach tool for visibility, security and effective communication during preplanned non-emergency events, which includes multiple workstations for office-type work.

Cost & Quantity Allocation:

This equipment has no unique or temporary funding source. Unit cost of $220,000/vehicle.

Annual upkeep costs dependent on mileage, fuel, preventative maintenance. Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan approximately 10 years.

NSO procedural rules that govern use:

The Incident Command Vehicle has a variety of sub-systems that include communication systems, equipment storage and meeting/briefing supplied that can be operated by all members of the Sheriff Office. Sheriff’s Office members who have been provided inperson hands-on training on the vehicle and its capabilities are authorized to drive the vehicle.

Training Requirements
Every driver must possess a valid driver license, show competency when operating the Incident Command Vehicle, and be up to date on any POST mandated Emergency Vehicle Operator Course (EVOC).

Compliance Protocols
Use of the Incident Command Vehicle shall conform to all relevant NSO policies, including but not limited to Vehicle Operations and Parking Procedures and Vehicle Use policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 77 N

NAPA COUNTY OFFICE OF SHERIFF-CORONER

Commitment to
Community
Rapid Response Incident Command Vehicle
Description
The incident command vehicle a 2022 Ford Transit Van 23-foot high-roof gasoline engine Incident Command Vehicle, and is a public safety command and control vehicle typically used to facilitate public safety communication, provide a temporary command/control location and resources for public safety incidents.

Purpose and Use
The Incident Command Vehicle is typically used for pre-planned or emerging public safety events where a meeting/command post positioned closer to the event/incident best assist with the meeting, command, communication and resources required for the event.

The smaller size allows for faster response, improved maneuverability/accessibility based on location and terrain. While most events are directly related to law enforcement incidents or disaster response, nothing prevents the Incident Command Vehicle from being utilized as an effective community outreach tool for visibility, security and effective communication during pre-planned non-emergency events, which includes multiple workstations for office-type work and emergency dispatch.

Cost & Quantity Allocation:

This equipment has no unique or temporary funding source. Unit cost of $250,000/vehicle.

Annual upkeep costs dependent on mileage, fuel, preventative maintenance. Annual estimated training and operational allocation of approximately 1 unit. Estimated effective lifespan approximately 10 years.

NSO procedural rules that govern use:

The Incident Command Vehicle has a variety of sub-systems that include communication systems, equipment storage and meeting/briefing supplied that can be operated by all members of the Sheriff Office. Sheriff’s Office members who have been provided inperson hands-on training on the vehicle and its capabilities are authorized to drive the vehicle.

Training Requirements
Every driver must possess a valid driver license, show competency when operating the Incident Command Vehicle, and be up to date on any POST mandated Emergency Vehicle Operator Course (EVOC).

Compliance Protocols
Use of the Incident Command Vehicle shall conform to all relevant NSO policies, including but not limited to Vehicle Operations and Parking Procedures and Vehicle Use policies.

Public complaint procedures:

Napa SO Department Personnel Complaint Policy shall apply to all personnel complaints. 78 Policy
704
Napa County Sheriff's Office
Napa County SO Policy Manual
Copyright Lexipol, LLC 2025/01/06, All Rights Reserved.

Published with permission by Napa County Sheriff's Office Military Equipment - 1
Military Equipment
704.1 PURPOSE AND SCOPE
State MODIFIED
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072). While the Legislatures defines our equipment as military equipment, this Office defines this equipment as law enforcement equipment. 704.1.1 DEFINITIONS
State
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Office.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• Area denial electroshock devices, microwave weapons, water cannons, long-range acoustic devices (LRADs), acoustic hailing devices, and sound cannons. • Kinetic energy weapons and munitions.
79 Napa County Sheriff's Office
Napa County SO Policy Manual
Military Equipment
Copyright Lexipol, LLC 2025/01/06, All Rights Reserved.

Published with permission by Napa County Sheriff's Office Military Equipment - 2
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
704.2 POLICY
State
It is the policy of the Napa County Sheriff's Office that members of this office comply with the provisions of Government Code § 7071 with respect to military equipment. 704.3 MILITARY EQUIPMENT COORDINATOR
Best Practice
The Sheriff should designate a member of this office to act as the military equipment coordinator.

The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying office equipment that qualifies as military equipment in the current possession of the Office, or the equipment the Office intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Napa County Sheriff's Office (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the office’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Sheriff and ensuring that the report is made available on the office website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Office will respond in a timely manner.
704.4 MILITARY EQUIPMENT INVENTORY
State
The following constitutes a list of qualifying equipment for the Office:
[Insert attachment here]
704.5 APPROVAL
State
80 Napa County Sheriff's Office
Napa County SO Policy Manual
Military Equipment
Copyright Lexipol, LLC 2025/01/06, All Rights Reserved.

Published with permission by Napa County Sheriff's Office Military Equipment - 3
The Sheriff or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Sheriff or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the office website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this office. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 704.6 COORDINATION WITH OTHER JURISDICTIONS
State MODIFIED
Military equipment used by any member of this jurisdiction shall be approved for use and in accordance with this Office's policy. Military equipment used by other jurisdictions that are providing mutual aid to this jurisdiction shall comply with their respective military equipment use policies in rendering mutual aid.
704.7 ANNUAL REPORT
State
Upon approval of a military equipment policy, the Sheriff or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Sheriff or the authorized designee should also make each annual military equipment report publicly available on the office website for as long as the military equipment is available for use.

The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in office inventory. 81 Napa County Sheriff's Office
Napa County SO Policy Manual
Military Equipment
Copyright Lexipol, LLC 2025/01/06, All Rights Reserved.

Published with permission by Napa County Sheriff's Office Military Equipment - 4
704.8 COMMUNITY ENGAGEMENT
State
Within 30 days of submitting and publicly releasing the annual report, the Office shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Office should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
82 CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 17.

TITLE
Sourcewell Purchase of Two CXT, Inc. Denali Restrooms

RECOMMENDATION
Adopt a resolu+on increasing the project budget for the Northampton Park Restroom Project (PR23- 0500) from $165,000 to $195,000, increasing the project budget for the Silver Oak Park Restroom Project (PR23-0700) from $165,000 to $195,000, and authorizing the purchase of two CXT Incorporated Denali restrooms in an aggregate amount not to exceed $300,654 in conjunc+on with the respective park projects.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
David Miller, CPII, Capital Projects Coordinator

BACKGROUND & ANALYSIS
The City is currently undertaking three park projects that include the installa+on of restrooms at Northampton Park, Silver Oak Park, and Wetlands Edge Park. The City plans to install Denali model restrooms, manufactured by CXT Incorporated, at all three loca+ons to ensure a uniform appearance and user experience, enhancing public sa+sfac+on. Standardizing restroom facili+es across parks simplifies maintenance rou+nes and reduces the variety of replacement parts needed, leading to more efficient operations.

CXT Inc. currently has a lead +me of approximately 150 to 180 days from the date an order is placed to the +me the restroom can be delivered and installed on-site. Due to this extended manufacturing +meframe, City staff is recommending the purchase of the prefabricated restrooms in advance of the construc+on bids for both Northampton and Silver Oak Parks. Purchasing the restrooms early will help ensure +mely project comple+on and avoid poten+al delays to park construc+on schedules that could result from waiting until after the bid process to order the units.

The City of American Canyon Municipal Code Title 3, Chapter 3.12, allows for the City Council to award a contract to CXT Incorporated in reliance on Sourcewell's award schedule to purchase and install the two Denali restrooms for the Northampton Park Restroom Project (PR23-0500) and the Silver Oak Park Restroom Project (PR23-0700).
83 Staff received a quote from CXT Inc., a Sourcewell provider, for two Denali restrooms in the amount of $150,327 per bathroom for a total of $300,654 for both. The quoted price encompasses the cost of the restrooms, shipping, and placement on a prepared surface with completed utility stub-ups.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea+on: "Expand opportuni+es for use of outdoor recrea+on and an ac+ve and healthy lifestyle."

FISCAL IMPACT
The FY2024-25 Capital Budget currently allocates an individual project budget of $165,000 for the Northampton Park Restroom Project (PR23-0500) and $165,000 for the Silver Oak Park Restroom Project (PR23-0700). With exis+ng staff salaries and design expenditures, an addi+onal $30,000 per project is needed to complete the purchase of the bathrooms in this fiscal year from the following fund sources:

Project Fund Source Current Increase Proposed
PR23-0500
Parks Renovation &
Replacement (Fund
655)
$165,000 $30,000 $195,000
PR23-0700
LLAD Zone 2 (Fund
262)
$165,000 $30,000 $195,000
As discussed at the April 1, 2025 City Council mee+ng, the FY2025-26 Capital Budget will provide increased funding for both projects to cover the costs of construc+on at the proposed restroom locations (i.e. utilities, bathroom pad, construction management and contingency).

ENVIRONMENTAL REVIEW
15302 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 2 exemp+on of replacement or reconstruc+on of exis+ng facili+es of Sec+on 15302 of Title 14 of the California Code of Regula+ons and said exemp+on is not negated by any excep+on under Section 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - CXT Bathroom Purchase

2. Silver Oak Park Site Plan

3. Northampton Park Site Plan
84 RESOLUTION NO. 2025‐______

A RESOLUTION INCREASING THE PROJECT BUDGET FOR THE NORTHAMPTON PARK RESTROOM PROJECT (PR23‐0500) FROM $165,000 TO $195,000, INCREASING THE PROJECT BUDGET FOR THE SILVER OAK PARK RESTROOM PROJECT (PR23‐0700) FROM $165,000 TO $195,000, AND AUTHORIZING

THE PURCHASE OF TWO CXT INCORPORATED DENALI RESTROOMS IN AN AGGREGATE AMOUNT NOT TO EXCEED $300,654 IN CONJUNCTION WITH THE RESPECTIVE PARK PROJECTS WHEREAS, the City is currently undertaking three park projects that include the installation of restrooms at Northampton Park, Silver Oak Park, and Wetlands Edge Park; and WHEREAS, the City plans to install Denali model restrooms, manufactured by CXT Inc., at all three locations to ensure a uniform appearance and user experience; and WHEREAS, CXT Inc. currently has a lead time of approximately 150 to 180 days from the date an order is placed to the time the restroom can be delivered and installed on‐site; and WHEREAS, The City received a quote from CXT Inc., a Sourcewell provider, for two Denali restrooms in the amount of $150,327 per bathroom for a total of $300,654 for both; and WHEREAS, the City of American Canyon Municipal Code Title 3, Chapter 3.12, allows for the City Council to award a contract to CXT Inc. in reliance on Sourcewell's award schedule to purchase and install the two Denali restrooms for the Northampton Park Restroom Project (PR23‐0500) and the Silver Oak Park Restroom Project (PR23‐0700); and
WHEREAS, the Fiscal Year 2024/25 Capital Budget currently allocates an individual project budget of $165,000 for the Northampton Park Restroom Project (PR23‐0500) and $165,000 for the Silver Oak Park Restroom Project (PR23‐0700); and
WHEREAS, with existing staffsalaries and design expenditures an additional $30,000 per project is needed to complete the purchase of the bathrooms in this fiscal year; and WHEREAS, the Fiscal Year 2025/26 Capital Budget will provide increased funding for both projectsto cover the remaining costs of construction needed to complete the work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby amends the Project Budget for the Northampton Park Restroom Project (PR23‐0500) and the Silver Oak Park Restroom Project (PR23‐0700), increasing them as follows; and Project   Fund Source Current Increase Proposed
PR23‐0500 Parks Renovation & Replacement (Fund  655) $165,000 $30,000 $195,000 PR23‐0700 LLAD Zone 2 (Fund 262) $165,000 $30,000 $195,000 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby 1) Authorizes the City Manager to purchase two CXT Inc. Denali restrooms in an aggregate amount not to exceed $300,654 in conjunction with the Northampton Park Restroom Project (PR23‐0500) and the Silver Oak Park Restroom Project (PR23‐0700).
85 2
PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST:            APPROVE AS TO FORM:

____________________________   _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 86 32
33 PROPOSED RESTROOM LOCATION

SILVER OAK PARK

SILVER OAK DRIVE
4381 BROADWAY STE 201, AMERICAN CANYON, CA 94503
DESCRIPTION PH (707) 647-4559 t WWW.CITYOFAMERICANCANYON.ORG MARK DATE BY APPR.

DRWN
DSGN

RESTROOM LOCATION

CITY OF AMERICAN CANYON
CHKD

SILVER OAK PARK
PR23-0700
01 SITE PLAN EXHIBIT
EXB-1
01 DM
1" = 30' 87

PG&E EASEMENT
30'
30'
7'

NORTHAMPTON PARK
60'

PG&E TOWER CENTER LINE
5'

PROPOSED RESTROOM

LOCATION
4381 BROADWAY STE 201, AMERICAN CANYON, CA 94503
DESCRIPTION PH (707) 647-4559 t WWW.CITYOFAMERICANCANYON.ORG MARK DATE BY APPR.

DRWN
DSGN

RESTROOM LOCATION

CITY OF AMERICAN CANYON
CHKD

NORTHAMPTON PARK
PR23-0500
04 SITE PLAN EXHIBIT
EXB-2
01 DM
1" = 20' 88

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 18.

TITLE
Update City Classification Plan

RECOMMENDATION
Adopt a Resolution updating the City's Classification Plan.

CONTACT
Juan Gomez, Assistant City Manager
Scott Corey, Human Resources Officer II

BACKGROUND & ANALYSIS
The City of American Canyon’s Classifica1on Plan (the "Plan") is a systema1c process for defining specific scopes of work, iden1fying the knowledge, skills and abili1es to perform that work, and grouping job classifica1ons into job families based on similari1es of du1es, responsibili1es and requirements. The City Council maintains the Plan by approving the addi1on of new job classifications, significant updates to existing classifications and removal of obsolete job classes.

Communications Division
In Fiscal Year 2024/2025, the City's Communica1ons Manager (classified as a Management Analyst I/II) re1red. This development provided opportunity to examine changes to organiza1onal structures to be>er reflect current opera1onal needs. The review conducted by the City Manager's Office determined a need for three new classifications to take on the Communications function:

Deputy City Manager (an At-Will Execu1ve classifica1on) to take on the higher level Communica1ons Manager func1ons, such as strategic planning and serving as Public Information Officer
Communica1ons and Engagement Supervisor (a represented exempt classifica1on) to supervise and monitor implementation of communications plans Communica1ons and Engagement Coordinator I/II (a represented non-exempt classifica1on) to carry out a wide variety of communications tasks
American Canyon Fire Protection District Support
The City maintains the classifica1on of Fire Execu1ve Assistant/Office Administrator to provide 89 support to the American Canyon Fire Protec1on District (the "District"). This year, the District contracted for a classifica1on study of its administra1ve division that recommended crea1on of the classifica1on of Fire Administra1on Division Manager to be>er describe the full range of du1es necessary to support the Fire Chief and the District's administra1ve func1on. The City Manager's Office reviewed the results of the study and concurred that this new classifica1on should be created.

The City Finance Director also provides support to the District by ac1ng in a capacity as Controller and Treasurer. This is a unique arrangement and the City Manager's Office is proposing to update the classifica1on specifica1on to account for these responsibili1es. Responsibili1es include oversight of the District's payroll, CalPERS reporting, accounts payable, banking and treasury functions.

Maintenance Worker Career Ladder
In 2023, the City updated the Maintenance Worker I/II/III classifica1on to clarify du1es and requirements of this classifica1on that may vary depending on specific duty requirements of the division to which an employee is assigned. The City Manager's Office has determined the classifica1ons of Maintenance Supervisor and Senior Maintenance Worker, which were not updated at that 1me, should now be amended to include more division-specific duty requirements to ensure consistency across the entire job family and allow a full range of promotional opportunities.

Salary schedule updates and staffing recommenda1ons will be included in the Fiscal Year 2025/2026 Budget proposal to be considered by the City Council May 20, 2025, and June 3, 2025.

The City Manager's Office has met and consulted with Teamsters representa1ves on the proposed changes to all represented classifications.

It is recommended that the City Council amend the Plan as follows:

Add the following classifications:

Deputy City Manager
Communications and Engagement Supervisor
Communications and Engagement Coordinator I/II
Fire Administration Division Manager
Amend the following classification:

Finance Director
Maintenance Supervisor
Senior Maintenance Worker
The added and amended classification specifications are attached to the enabling resolution. 90 Classifica1ons covered by the provisions of employee group Memorandums of Understanding (the "MOUs") and the Unrepresented Compensa1on Program (the "Program") are listed specifically in those documents. As classifica1ons are added or removed from the Plan, it is appropriate to update the MOUs and Program documents to ensure clarity of inten1on. It is recommended the City Manager be authorized to update these documents accordingly to reflect the City Council's action.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
There is no fiscal impact of this ac1on. Any new posi1on requests will be presented as part of the FY2025/26 Budget proposal.

ENVIRONMENTAL REVIEW
15378(b) - The ac1on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec1ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution Updating Classification Plan
Exhibit A - Communications & Engagement Coordinator I/II Exhibit B - Communications & Engagement Supervisor
Exhibit C - Deputy City Manager
Exhibit D - Fire Administration Division Manager
Exhibit E - Finance Director
Exhibit F - Maintenance Supervisor
Exhibit G - Senior Maintenance Worker
91 RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

UPDATING THE CLASSIFICATION PLAN
WHEREAS, American Canyon’s Classification Plan is a systematic process for grouping jobs into common classifications based on similarities in duties, responsibilities and requirements; and WHEREAS, the California Code of Regulations (CCR) Section 570.5 requires publishing a “Publicly Available Pay Schedule” that must include the position title for every position, its pay rate, and time base; and WHEREAS, the City completed organizational studies for the Communications Division, Public Works, and Finance, assisted in a study led by the American Canyon Fire Protection District, and now wishes to amend the Classification Plan to add, delete or update job classifications consistent with proposed improvements to the City’s operations and organizational structure.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon does hereby

1. Add the classifications of Communications and Engagement Coordinator I/II, Communications and Engagement Supervisor, Deputy City Manager and Fire Administrative Division Manager as attached hereto as Exhibits A - D.

2. Amend the classifications of Finance Director, Maintenance Supervisor and Senior Maintenance Worker as attached hereto as Exhibits E - G.

3. Authorize the City Manager to execute side letter agreements to the current Memorandums of Understanding with the Teamsters and update the Unrepresented Compensation Program as necessary to implement the actions of this resolution.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6
th day of May 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 92 City of American Canyon May 2025
1 COMMUNICATIONS AND ENGAGEMENT COORDINATOR I/II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under direct and general supervision, plans, coordinates, and implements a variety of public information and education programs and activities to enhance community knowledge, awareness of and involvement in City services, projects, programs, events and activities.

DISTINGUISHING CHARACTERISTICS
Communications and Engagement Coordinator I/II is a flexibly-staffed series. Positions allocated to the I/II levels are normally filled at the I level. Advancement from the I to the II level is at the discretion of the appointing authority provided that the following criteria are met: (1) the minimum qualifications and time-in-grade requirements, (2) demonstration of the ability to independently perform the full scope of the assigned duties, and (3) is assigned and performs the duties of the journey level as defined in the Distinguishing Characteristics of the Communications and Engagement Coordinator II below.

Communications and Engagement Coordinator I is the entry-level in the professional communications and engagement class series. Initially under direct supervision, incumbents learn to perform the full range of duties involved in supporting the development of and coordinating the implementation of the City’s multimedia communications and community engagement program. As experience is gained, there is a greater independence of action within established guidelines and incumbents are expected to perform a broader scope of duties and handle increasingly difficult assignments.

Communications and Engagement Coordinator II is the experienced, journey-level in the professional communications and engagement class series fully competent to independently perform the full range of duties required to support the development of and coordinate the implementation of the City’s multimedia communications and community engagement program. Incumbents are expected to make sound decisions based on a broad level of knowledge of their assigned duties, and City policies and procedures.

The Communications and Engagement Coordinator I/II is distinguished from the Communications and Engagement Supervisor in that the latter is the full supervisory-level class with program implementation responsibility and providing direct or general supervision, including hiring recommendations and performance evaluation.

SUPERVISION RECEIVED AND EXERCISED
Receives direct or general supervision from Communications and Engagement Supervisor or other higher-level supervisory or management position. At the II-level, may provide task direction to lower-level staff.
93 City of American Canyon May 2025
2 EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Research, write, edit, and distribute a variety of internal and external communications, such as press releases, public notices, newsletters, brochures, videos, reports, web documents, correspondence, speeches, fact sheets, briefing notes, and other publications and materials.
• Capture still and video images for use in a variety of materials and platforms. • Utilize various communication channels, such as the City’s website, email, social media platforms, and print materials, to effectively connect with the community and promote and strengthen the community’s identity.
• Coordinate, promote, and implement a variety of community outreach and public education programs, events, and activities in alignment with the City’s mission. • Collaborate with City departments and contractors to prepare outreach documents, presentations, publications, events and meetings to ensure consistent application of outreach strategies and identify media opportunities.
• Maintain City website by deploying proper content and layout, maintaining and updating content, links, and publications.
• Design City publications and communication materials by preparing layout, photography, artwork, and text; coordinate printing and distribution functions. • Coordinate media responses, gather information from appropriate City employees or departments, and organize interviews and/or events with media outlets. • Maintain knowledge of and develop expertise in using evolving communications technologies and approaches.
• Prepare or coordinate the preparation of a variety of graphic illustration materials for use in social media, slideshows, videos, media outlets, and formal presentation displays; develop and maintain content for video displays.
• Schedule and coordinate public appearances, events, press conferences and tours, including arranging and/or providing transportation in a City passenger vehicle; assist with event set-up; attend event, provide staff support, and prepare follow up reports, as required.
• Assist with presentations to schools/students, community and local interest groups, other government agencies, individuals, and members of the media. • Attend various community and civic meetings and functions on behalf of the City. • Develop collaborative relationships with community and local interest groups, partners, schools, and other agencies.
• Assist with public information efforts during emergency responses, including operating City passenger vehicles, as assigned.
• Assist with development of various communications plans and strategies to support the City’s outreach efforts in a variety of circumstances.
94 City of American Canyon May 2025
3 • Answer questions and respond to information requests as directed. • Monitor budgets of assigned projects or programs to maintain spending controls. • Provide task direction to lower level staff, as assigned. • Perform related duties as assigned.

EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties as defined in the Distinguishing Characteristics section above.

Knowledge of:
• Principles, techniques, and methods of public information and education, journalism, and community relations.
• Contemporary methods and practices related to the preparation, publication, and distribution of a variety of internal and external communications, in a variety of written, photographic and video formats.
• Basic principles, practices, and procedures of website design, layout, functionality, and maintenance.
• Principles, practices, and procedures of graphic design and layout, photography, and videography.
• Principles and practices of contract administration.
• Principles and procedures of record-keeping and preparation of reports and correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers, software programs and platforms relevant to work performed.
• Basic cost analysis and budgeting principles.
• Principles and practices of customer service.

Ability to:
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Learn and understand the organization and operation of the City and of outside agencies, as necessary, to assume assigned responsibilities. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
95 City of American Canyon May 2025
4 • Plan, coordinate, and implement community outreach and public education programs, events, and activities for various stakeholders.
• Effectively represent the City in meetings with individuals, governmental agencies, community groups, and other organizations.
• Research, write, proofread, and edit clear, concise, accurate, and effective content of internal and external communications and publications.
• Maintain internal and external website content, layout, and functionality. • Plan, design, layout, and format photographs, videos, slideshows, and graphics for various publications, presentations, and displays.
• Work in partnership with contractors.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Learn, understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Operate a City passenger vehicle to transport equipment or personnel to event sites. • Effectively use computer systems, software applications, and photo and video production applications and equipment relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Respond to requests and inquiries from the general public. • Establish and maintain effective working relationships with those contacted in the course of work.
• Work with diverse populations and maintain an inclusive environment.

Typical Qualifications:

Any combination of Experience & Education that results in the successful applicant obtaining the requisite knowledge, skills and ability to perform the required job duties.

Typical examples include:

Experience and Education:

Communications and Engagement Coordinator I
• Two (2) years of college coursework in English, journalism, communications, public relations, marketing, advertising or a related field applicable to the responsibilities and requirement of this position – OR – 96 City of American Canyon May 2025
5 • At least two (2) years of working in the field of communications and public engagement for another government agency – OR –
• Two years with the City of American Canyon in a progressively responsible administrative or communications support position and enrolled in the Tuition Reimbursement Program in an academic program applicable to the responsibilities and requirements of this position or a closely related field.

Additional education, up to and including a Bachelor’s degree, may substitute for the experience requirement on a year-for-year basis.

Communications and Engagement Coordinator II
• Equivalent to a Bachelor’s degree from an accredited college or university in English, journalism, communications, public relations, marketing, advertising or a related field applicable to the responsibilities and requirements of this position. – AND –
• Two to three years of professional experience at the level of a Communications and Engagement Coordinator I performing increasingly responsible communications and public engagement activities preferably in non-profit or government sectors.

License Requirement:

Possession of a valid California Class C Driver License is required at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Essential Duties / Physical Requirements:

Work is performed primarily in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting; occasional overhead work. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental:
frequent exposure to noise; periodic working outdoors in event and transportation environments with exposure to loud noise, chemicals, fumes, and other environmental substances.

Other Requirements:
• Some assignments may require evening, weekend, or other shift work. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.
97 City of American Canyon May 2025
6 Classification Adopted Revised
Class
Code
FLSA
Designation
Rep Unit
Communications and
Engagement
Coordinator I/II
May 2025 4325/26 Non-Exempt 4
APPROVED: Date:

City Manager
98 City of American Canyon May 2025
1 COMMUNICATIONS AND ENGAGEMENT SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under general supervision, plans, schedules, assigns, reviews and supervises the work of staff performing a variety of public information and education programs and activities to enhance community knowledge, awareness of and involvement in City services, projects, programs, events and activities; participates in the development of communications strategies and plans, and evaluates their effectiveness.

DISTINGUISHING CHARACTERISTICS
Communications and Engagement Supervisor is the full supervisory level in the communications and engagement class series. Incumbents spend at least half of the time supervising others and the remaining time performing the full range of complex duties as assigned. Incumbents exercise independent judgement and have on-going decision-making responsibilities associated with the work, performs the full range of complex duties related to implementation of the City’s multimedia communications and community engagement program, and provides professional level support to the assigned higher-level management or executive supervisor.

The Communications and Engagement Supervisor is distinguished from the Communications and Engagement Coordinator I/II in that the Supervisor provides direct supervision of the Communications and Engagement Coordinator I/II and direction on how communications and engagement programs are implemented. The Communications and Engagement Supervisor is distinguished from a higher-level management or executive role in that the latter supervises Communications and Engagement Supervisors and has responsibility for the strategic direction of the communications and engagement program.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a higher-level management or executive supervisor, and provides direct and general supervision to Communications and Engagement Coordinators and other lower-level staff.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Plan, coordinate, promote, and implement a variety of community outreach and public education programs, events, and activities for external and internal audiences in alignment with the City’s mission.
• Participate in the development of goals, objectives, policies, and procedures; recommends and implements policies and procedures including standard operating procedures for assigned operations.
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2 • Lead development of key message strategies consistent with strategic communication plans, and identification of opportunities to communicate project, service, program, education and other relevant updates to the public.
• Supervise and participate in researching, writing, editing, and distribution of a variety of internal and external communications, such as press releases, public notices, newsletters, brochures, videos, reports, web documents, correspondence, speeches, fact sheets, briefing notes, and other publications and materials. • Supervise and participate in capturing still and video images for use in a variety of materials and platforms.
• Oversee use of various communication channels, such as the City’s website, email, social media platforms, and print materials, to effectively connect with the community and promote and strengthen the community’s identity.
• Analyze the effectiveness of outreach strategies and communication campaigns, using metrics and feedback to improve engagement efforts and report on performance continuously.
• Collaborate with City departments and contractors to prepare outreach documents, presentations, publications, events and meetings to ensure consistent application of outreach strategies and identify media opportunities.
• Represent the City with community groups and organizations; attend meetings and provide information on City services, programs, projects, and events; serve as staff liaison on assigned committees and outside agencies.
• Plan, organize, assign, supervise and review the work of staff; ensure staff receive proper training on work procedures; provide policy guidance and interpretation to staff; evaluate employee performance, counsel employees and effectively recommend initial disciplinary actions; make recommendations for selection and promotion. • Develop and manage requests for proposals for professional and/or contracted services; prepares scope of work; evaluate proposals and recommend award; administer contracts and oversee contractor performance to ensure compliance with City specifications and service quality.
• Participate in annual budget preparation; identify and recommend future resource needs; prepare detailed cost estimates with appropriate justifications. • Develop and maintain collaborative contacts and relationships with the media, various community groups and organizations, business leaders, government representatives, and special interest groups.
• Oversee media responses, gathering information from appropriate City employees or departments, and organizing interviews and/or events with media outlets. • Attend and present at meetings, conferences, workshops, and training sessions, and review publications to remain current on principles, practices, technologies, and new developments in the field of public information.
• Monitor changes in laws, regulations, and technology that may affect public information programs; implements policy and procedural changes after approval. 100
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3 • Oversee preparation of a variety of graphic illustration materials for use in social media, slideshows, videos, media outlets, and formal presentation displays; develop and maintain content for video displays.
• Oversee scheduling and coordination of public appearances, events, press conferences and tours, including arranging and/or providing transportation in a City passenger vehicle.
• Support and perform the Public Information function within the Emergency Operations Center consistent with State and Federal protocols and training, including operating City passenger vehicles, as assigned.
• Assist in the development of crisis communication plans, helping to respond quickly and effectively to unforeseen events while ensuring clear and consistent messaging across all platforms.
• Answer questions and respond to information requests from the public, media, and other agencies.
• Monitor project or program budgets to maintain spending controls. • Provide task direction to assigned lower level staff, as assigned. • Perform related duties as assigned.

EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties as defined in the Distinguishing Characteristics section above.

Knowledge of:
• Principles, techniques, and methods of public information and education, journalism, and community relations.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles, techniques, and methods of public information and education, outreach, community relations, journalism, and strategic communications. • Contemporary methods and practices related to the preparation, publication, and distribution of a variety of internal and external communications, in a variety of written, photographic and video formats.
• Basic principles, practices, and procedures of website design, layout, functionality, and maintenance.
• Principles, practices, and procedures of graphic design and layout, photography, and videography.
• Principles and practices of contract administration.
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4 • Principles and procedures of record-keeping and preparation of reports and correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers, software programs and platforms relevant to work performed.
• Experience in budget oversight and managing multiple projects, ensuring efficient use of resources and timely execution.
• Principles and practices of customer service.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Assist with the preparation, administration, and monitoring of a division/department budget.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Understand the organization and operation of the City and of outside agencies, as necessary, to assume assigned responsibilities.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Supervise, plan, coordinate, and implement community outreach and education programs, events, and activities for various internal and external stakeholders. • Effectively represent the City in meetings with individuals, governmental agencies, community groups, and other organizations; address community inquiries and concerns with professionalism, ensuring timely resolution and fostering positive relationships and experiences.
• Research, write, proofread, and edit clear, concise, accurate, and effective content of internal and external communications and publications.
• Maintain internal and external website content, layout, and functionality. 102
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5 • Plan, design, layout, and format photographs, videos, slideshows, and graphics for various publications, presentations, and displays.
• Work in partnership with contractors.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Operate a City passenger vehicle to transport equipment or personnel to event sites. • Effectively use computer systems, software applications, and photo and video production applications and equipment relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Respond to requests and inquiries from the general public. • Establish and maintain effective working relationships with those contacted in the course of work.
• Work with diverse populations and maintain an inclusive environment.

Typical Qualifications:

Any combination of Experience & Education that results in the successful applicant obtaining the requisite knowledge, skills and ability to perform the required job duties.

Typical examples include:

Experience and Education:
• Equivalent to a Bachelor’s degree from an accredited college or university in English, journalism, communications, public relations, marketing, advertising or a related field applicable to the responsibilities and requirements of this position. – AND –
• Three (3) years of professional experience at the level of a Communications and Engagement Coordinator II performing increasingly responsible communications and public engagement activities preferably in non-profit or government sectors. • Possession of relevant coursework and/or certification from CSTI/CalOES and/or FEMA on performing as a Public Information Officer highly desired. 103
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6 License Requirement:

Possession of a valid California Class C Driver License is required at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Essential Duties / Physical Requirements:

Work is performed primarily in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting; occasional overhead work. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental:
frequent exposure to noise; periodic working outdoors in event and transportation environments with exposure to loud noise, chemicals, fumes, and other environmental substances.

Other Requirements:
• Some assignments may require evening, weekend, or other shift work. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.

Classification Adopted Revised
Class
Code
FLSA
Designation
Rep Unit
Communications and
Engagement
Supervisor
May 2025 2215 Exempt 2
APPROVED: Date:

City Manager
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1 DEPUTY CITY MANAGER
(At Will)
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under general administrative direction from the City Manager, provides high level management, administrative, and research support to the City Manager; may have programmatic responsibilities over specific City administrative or support areas; may act as Director of an assigned department; may administer the City’s public information, communication, and community engagement activities; fosters cooperative working relationships among City departments and outside agencies including intergovernmental and regulatory agencies, and public and private groups; conducts or directs studies; serves as a member of the City’s Management Team.

DISTINGUISHING CHARACTERISTICS
The incumbent of this single-position class functions in such executive, managerial and administrative support capacities as the City Manager deems necessary. This position works with a high degree of independence in interacting with all levels of city employees, managers, elected officials, community groups, other governmental agencies, and the public. This position may serve as Director of an assigned department responsible for all components of that classification, in addition to overseeing and managing assigned functional areas, such as communications and public engagement.

This position is distinguished from the Assistant City Manager position in that it has a narrower scope of responsibility, and it does not assume the Acting City Manager role in the City Manager’s absence.

SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager or Assistant City Manager.

Exercises direct and indirect supervision over management, supervisory, professional, technical, administrative and non-regular staff of the assigned functional areas.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Confers with the City Manager in supervising and coordinating a variety of management and administrative support activities;
• Participates in the review of issues facing the City and the development and implementation of programs and projects; and assists in monitoring developments related to City management matters;
• Serves as Director of department as assigned by City Manager. 105
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2 • Serves as the City’s Public Information Officer, develops, organizes, and administers Citywide public information, communication, and community engagement strategies, programs and activities, and responds to media requests; • Serves as a liaison between the City and other public agencies, professional organizations, community and industry groups, residents, and the media, executives, and elected officials;
• Oversees creation, develop and dissemination of a wide variety of communication and public information materials, and manages assigned staff. • Conducts a variety of organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. • Participates in and makes presentations to City Council and a wide variety of committees, boards, and commissions, as assigned; provides staff support and assistance to the City Manager, City Council, and assigned boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in assigned areas.
• Initiates and conducts analytical studies, surveys and research of City policies and procedures, program services, organizational structure, difficult administrative and operational matters, and community issues and problems that require the analysis of an issue and formulation of recommendations and alternatives and preparation of reports to the City Manager. Assists departments in the review, evaluation and reporting of special problems or issues, as assigned.
• Perform related duties as assigned.

EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties as defined in the Distinguishing Characteristics section above.

Knowledge of:
• Principles and practices of public administration including the operations and functions of a municipal government;
• Basic principles of municipal financing, budgeting, administration, and reporting; administrative practices;
• Principles and methods of goal setting and program development/implementation; • Principles and practices of leadership, motivation, team building and conflict resolution;
• Principles and practices of community building and civic engagement; • Methods and techniques of presenting information to the public. • Principles, practices, methods, and techniques of strategic media and community relations, marketing, and communication.
• Tools, techniques, and resources for preparing, producing, and distributing City messaging.
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3 • Principles, practices and techniques necessary to carry out duties as Director of assigned department.

Ability to:
• Perform the full range of duties as director of assigned department or functional area. • Provide professional consultation, support, and expertise related department assigned to direct, marketing, media, public relations, and community engagement functions, operations, and programs.
• Cultivate and sustain strategic partnerships with internal and external stakeholders. • Speak effectively before a wide range of public and private organizations and officials and media representatives; comprehend complex questions and give information rapidly, accurately, and tactfully.
• Effectively represent the City in meetings with governmental agencies, community groups, media, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Conduct analytical management, and operational studies, evaluating alternatives, and making effective recommendations.
• Write clear and concise reports, memoranda, directives, and letters. • Develop comprehensive plans of action from general instructions. • Gather, interpret, analyze, evaluate and present a variety of data. • Interact effectively with all levels of City staff, Council, and public using tact, courtesy and discretion.
• Exercise sound judgement and sensitivity in response to high level and potentially confidential matters.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Operate a City passenger vehicle on public streets to transport equipment or personnel as required to carry out assigned duties.
• Respond to requests and inquiries from the general public. • Establish and maintain effective working relationships with those contacted in the course of work.
• Work with diverse populations and maintain an inclusive environment. 107
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4 Typical Qualifications:

Any combination of experience & education that results in the successful applicant obtaining the requisite knowledge, skills and ability to perform the required job duties.

Typical examples include:

Experience and Education:
• Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or another field of study applicable to the responsibilities and requirements of the job class. A Master’s degree in related field is highly desirable. – AND –
• Five (5) years of increasingly responsible leadership experience in public administration, including three (3) years of management and supervisory responsibility.
• Possession of relevant coursework from CSTI/CalOES and/or FEMA on serving as a Public Information Officer highly desired.

License Requirement:

Possession of a valid California Class C Driver License is required at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Essential Duties / Physical Requirements:

Work is performed primarily in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting:

Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity:
frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person, on the phone and in virtual environments. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental:
frequent exposure to noise.

Other Requirements:
• Some assignments may require evening, weekend, or other shift work. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.
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5 Classification Adopted Revised
Class
Code
FLSA
Designation
Rep Unit
Deputy City Manager May 2025 1010 Exempt 1
APPROVED: Date:

City Manager
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1 FIRE ADMINISTRATION DIVISION MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
To direct, manage, supervise, and coordinate the programs and activities of the Fire Administration Division within the Fire Division of the American Canyon Fire Protection District; to coordinate assigned activities with other District divisions and outside agencies; to perform advanced-level professional budgeting, grant administration, human resources, payroll, purchasing, and accounting work; to plan, organize, supervise, and review the work of assigned staff; and to provide highly responsible and complex administrative support to the Fire Chief.

DISTINGUISHING CHARACTERISTICS
The Fire Administration Division Manager is a single-position classification. The incumbent exercises a high degree of responsibility for overseeing all administrative functions within the division. The incumbent is required to possess a thorough understanding of fire protection, fire prevention, and emergency medical services operations, functions and systems, and related laws, codes, and regulations, as well as Fire Division practices, information systems, administrative policies, and reporting practices. The Fire Administration Division Manager is distinguished from District-wide administrative positions as this classification has divisionlevel responsibility for general and specialized fire administrative services programs.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Fire Chief. Provides direct and indirect supervision to assigned professional, technical, and clerical staff.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Assume division-level responsibility for the services and activities of the Fire Administration Division of the Fire Division, including billing, accounting, purchasing, inspection services, data management, information systems, human resources, and payroll.
• Develop, implement, and monitor goals, objectives, policies, procedures, and priorities for assigned programs.
• Plan, direct, coordinate, and review the work plan for the Fire Administration Division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Select, train, motivate, and evaluate Fire Administration Division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline when necessary.
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2 • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative, and support systems; identify opportunities for improvement and review with the Fire Chief. • Plan, direct, coordinate, and review the work plan for the Fire Administration Division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Coordinate and direct Fire Division budget preparation and administration; assist with budget needs assessment, cost analysis, and development and implementation of cost control.
• Direct the work of Administration staff and manage the Fire Division selection process, including pre-employment coordination and scheduling of interviews, backgrounds, medical exams, and psychological exams, as well as communication of results to candidates and issuance of conditional offers of employment. • Analyze proposed legislation affecting fire and emergency medical services, revenues, and programs to determine the impact on the budget, staffing, and administrative organization; ensure that state, federal, and local rules, regulations, and directions are appropriately interpreted and implemented. • Represent the Fire Division in dealing with federal, state, and local agencies and other District divisions and officials on fiscal and administrative matters. • Develop and administer various fire-related contracts for services; identify the needs of the division and District in developing the scope of work, deliverables, and negotiating terms of agreements.
• Coordinate capital projects; act as liaison to various District divisions and outside agencies; assist with capital improvement project development and coordinate project specifications.
• Analyze complex issues in a number of areas relating to division administration, finance, operations, policies, and procedures; prepare written findings and reports; make recommendations; and formulate written policies and procedures. • Prepare, analyze, and present documents, including a variety of databases, spreadsheets, and reports relating to Fire Division business, including budgets, expenditures, purchasing, and contracting.
• Collaborate with other District divisions, public officials, consultants, and members of the community and explain District policies and procedures. • Identify, recommend, and prepare cost analyses for programs that may enhance the delivery of services.
• Perform research on available grants; prepare applications and write proposals to fund various fire service-related activities, including community preparedness activities; assist in the implementation of the grants, ensure compliance requirements are met, and establish outcome reporting measures and documentation; prepare financial and 111
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3 performance reports to funders; act as the division’s liaison during third-party and funder audits.
• Oversee the development, approve content, and implement quality control of the division’s website and social media outlets.
• Oversee and coordinate the division’s volunteer program; provide for recruitment, training, orientation, and placement to meet the volunteer needs of the division. • Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of planning.
• Respond to and resolve complex administrative matters and citizen inquiries and complaints.
• Perform related duties and responsibilities as required.

EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties as defined in the Distinguishing Characteristics section above.

Knowledge of:
• Principles of current public administration, including budget and finance, business statistics, research and analysis, management, and administrative methods, human resources administration, procurement, and grant administration. • Generally Accepted Accounting Principles (GAAP).
• Fire protection, fire prevention, and emergency medical services operations, functions, and systems.
• Designated fire-specific technological systems, including fire incident data management and electronic patient care reporting systems, comprehensive fire service and shift scheduling systems with payroll interface, and web-based fire policy and procedural systems.
• Pertinent local, state, and federal laws, codes, and ordinances, District policies, rules, and regulations.
• Program and budget development, implementation, administration, and evaluation. • Principles and practices of supervision, training, and personnel management. • Principles, practices, and methods of recruitment and selection. • Principles and practices of effective media relations, community relations, communications, and information presentation programs.
• Methods and techniques of scheduling and prioritizing work assignments. • Principles and practices of program administration and advanced project management and workflow analysis.
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4 • Advanced research techniques, sources, and availability of information and methods of report presentation, and methods and techniques of advanced statistical and fiscal analysis.
• Contract negotiation and administration, grant writing and administration. • Equipment used in modern offices including computers and software, especially as related to spreadsheets, databases, and word processing. • Techniques and principles of effective interpersonal communication.

Ability to:
• Manage, direct, and coordinate the work of professional and technical personnel. • Select, supervise, train, and evaluate staff.
• Provide administrative and professional leadership and direction for the Fire Administration Division.
• Recommend and implement goals, objectives, and practices for providing effective and efficient planning services.
• Prepare and administer large and complex budgets.
• Design and implement social media strategy and guidelines that align with the division’s goals.
• Prepare clear and concise administrative and financial reports. • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Perform complex and varied assignments with considerable independence, initiative, and judgment.
• Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
• Operate motorized passenger vehicles on public roadways. • Communicate clearly and concisely, both orally and in writing. • Work with various cultural and ethnic groups in a tactful and effective manner. • Establish and maintain cooperative working relationships with those contacted in the course of work.

Typical Qualifications:

Any combination of Experience & Education that results in the successful applicant obtaining the requisite knowledge, skills and ability to perform the required job duties.

Typical examples include:
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5 Experience and Education:
• Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in accounting, public administration, business administration, or related field.
– AND –
• Five (5) years of professional administrative and management experience, which must include budget development, contract administration, and financial operations, including two (2) years of public sector fire administration and supervisory experience.

Note:

Additional qualifying experience may substitute for the education on a year- for-year basis for up to two years of education, provided that it was a public safety agency or a California special district.

License Requirement:

Possession of a valid California Class C Driver License is required at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Essential Duties / Physical Requirements:

Work is performed primarily in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting; occasional overhead work. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental:
frequent exposure to noise; periodic working outdoors in event and transportation environments with exposure to loud noise, chemicals, fumes, and other environmental substances.

Other Requirements:
• Evening or weekend work may be required with some regularity. The Fire Chief will determine the actual work schedule based on the needs of the District. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.
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6 Classification Adopted Revised
Class
Code
FLSA
Designation
Rep Unit
Fire Administration
Division Manager May 2025 6312 Exempt 6
APPROVED: Date:

City Manager
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1 FINANCE DIRECTOR
(At Will)
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
To plan, organize, manage, and provide administrative direction and oversight for all activities and operations of the Finance Department, including financial forecasting, budget development, financial management and reporting, accounting, payroll, investment and cash flow management, utility billing, business licensing, administration, and purchasing; support American Canyon Fire Protection District with budget development and administration, payroll, financial reporting, auditing, and general accounting; to formulate departmental policies, goals and directives; to coordinate assigned activities with other City departments, and outside agencies, including intergovernmental and regulatory agencies, and public and private groups; to provide highly responsible and complex administrative support to the Assistant City Manager in areas of expertise; to serve as a member of the City’s Management Team; and to perform related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED
This one-position classification receives administrative direction from the Assistant City Manager. Exercises direct and indirect supervision over management, supervisory, professional, technical, and administrative staff within the Finance Department.

DISTINGUISHING CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the Assistant City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering the City’s mission, goals and objectives within general policy guidelines. Finance Director is distinguished from the Assistant City Manager classification in that its scope of responsibility is on financial matters rather than multiple departments or functions with a Citywide perspective. Finance Director is distinguished from the Finance Manager classification in that its scope of responsibility is for the entire department and the City’s fiscal responsibiliteis rather than the department divisions overseen by the Finance Manager. 116
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2 EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Assume full management responsibility for all Finance Department services, and activities including financial forecasting, budget development, financial management and reporting, accounting, payroll, investment and cash flow management, utility billing, business licensing, administration, and purchasing.
• Manage the development and implementation of the Finance Department goals, objectives, policies, priorities, and work standards for the department. • Establish, within City policy, appropriate service and staffing levels • Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor the distribution of work, support systems and internal reporting relationships; identify opportunities for improvement; and direct the implementation of change.
• Select, train, motivate, and evaluate department personnel; provide and coordinate staff training; work with employees to correct deficiencies; implement discipline, and termination procedures; and respond to staff questions and concerns. • Manage and participate in the development and administration of the Finance Department, City, and American Canyon Fire Protection District annual operating and capital improvement project budgets; approve the forecast of funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures and implement budgetary adjustments as appropriate and necessary. • Establish the City and American Canyon Fire Protection District’s accounting and financial reporting practices and processes; establish, evaluate, and maintain internal control procedures; respond to and implement audit recommendations; ensure compliance with federal, state, and local government accounting and financial reporting standards and general accepted accounting principles.
• Direct the City and American Canyon Fire Protection District’s overal financial management strategy for executive leadership; submit regular and mandated financial statements; prepare sound recommendations on financing methodologies. • Supervise the City’s investment program assuming responsibility for enhancing interest earnings while maintaining adequate safety and liquidity levels; participate and assist in determining investment options for City funds; manage the City’s investment portfolio to maximize interest earnings.
• Coordinate and provide technical assistance related to the City’s information systems. • Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to accounting programs, policies, and procedures as appropriate.
• Represent the City and department to other City departments, elected officials, and outside agencies; explain and interpret City and department programs, policies and 117
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3 activities; justify and defend programs, as necessary; and negotiate and resolve sensitive and controversial issues.
• Participate in and make presentations to City Council, American Canyon Fire Protection District Board of Directors, and a wide variety of committees, boards, and commissions, as assigned; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of finance; research emerging products and their enhancements and their applicability to City needs.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints. • Perform related duties as assigned.

EMPLOYMENT STANDARDS
Knowledge of:
• Operations, services, and activities of a comprehensive municipal financial management program.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles and practices of leadership.
• Applicable federal, state, and local laws, codes, regulations, and ordinances, as well as industry standards and best practices relevant to the assigned area of responsibility. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of governmental accounting and auditing and municipal finance administration, including accounting and financial reporting, revenue management, purchasing and accounts payable and receivable, fee development, financial systems, payroll, and fixed assets.
• Management skills required to analyze programs, policies, and operational needs. • Principles and practices of municipal budget preparation and administration. • Functions, authority and responsibilities of an elected City Council. • Modern office procedures, methods, and equipment, including computer and relevant software packages.
• Advanced arithmetic and statistical techniques.
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4 • Research, analysis, and reporting methods, techniques, and procedures. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Recordkeeping principles and practices.

Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative and professional leadership for the Finance Department. • Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Direct the monitoring, evaluation and reconciliation of City and American Canyon Fire Protection District accounts, funds, and budgets; provide technical assistance and expertise regarding fiscal and budgetary operations and activities. • Investigate accounting and finance issues, evaluate alternatives, make sound recommendations, and prepare and present effective financial and statistical reports. • Perform mathematical and statistical computations with accuracy. • Manage competing priorities and provide effective professional finance and accounting services and recommendations to two distinct agencies with unique operational perspectives and ideas.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Identify and respond to community and City Council issues, concerns, and needs. • Prepare and present clear and concise administrative and financial reports pertaining to governmental financial activities and planning.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Research, analyze, and evaluate new service delivery methods and techniques. • Operate a variety of office equipment in the performance of assigned duties and responsibilities.
• Interpret and explain City policies and procedures.
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5 • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

Minimum Qualifications:

Any combination of education and experience that provides the required knowledge, skills and abilities is considered qualifying. A typical example is Education and Experience:
• A Bachelor’s degree from an accredited college or university with major course work in finance, accounting, public administration, business administration, or a closely related field.
• Six (6) years of increasingly responsible experience in financial management, accounting, or closely related field, including two (2) years of management and supervisory responsibility.

Physical Requirements:

Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

Other Requirements:
• Requires some evening and weekend work.
• Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep Unit
Finance Director 1995 1004 Exempt 1
Finance Director May 2025 1004 Exempt 1
APPROVED: Date:

City Manager
120
City of American Canyon May 2025
1 MAINTENANCE SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed in a job.

DEFINITION
Under general direction, provide direct and indirect supervision to lower-level Maintenance Workers, other City staff and/or specialty building trade contractors engaged in assignments in the maintenance, construction, and repair of public works grounds, property, and facilities related to Buildings, Parks, Streets/Storm Drainage, or Water Distribution/Wastewater Collection.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from higher level supervisory and management staff.

Exercises direct and indirect supervision over lower-level personnel.

DISTINGUISHING CHARACTERISTICS
This is the full supervisory level in the Maintenance Worker series. Incumbents spend at least half of the time supervising others and the remaining time performing the full range of complex duties as assigned in the maintenance, repair, and construction activities and operate light and heavy equipment. Incumbents work with minimal direction and provide highly skilled assistance in a wide variety of applications.

The Maintenance Supervisor is distinguished from the Senior Maintenance Worker in that the Supervisor provides direct supervision of at least three lower-level staff in the Maintenance Worker class series in a recognized work unit of the City and/or specialty building trade contractors. The Senior Maintenance Worker works under the direction of a Maintenance Supervisor and provides lead direction to Maintenance Workers, which includes assigning, reviewing, and monitoring the work of a crew.

Separate qualifications allow for specialty recruitments and eligibility lists for each work unit (Buildings, Parks, Streets/Storm Drainage, or Water Distribution/Sewer Collection).

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:

General Duties (for all assignments):
• Assist in the preparation of the annual budget for work unit assigned. • Provide supervision and training to assigned staff.
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2 • Provide technical support to higher level staff such as aSuperintendent, Manager, Assistant Director and/or Director.
• Oversee and coordinate staff and perform a variety of skilled maintenance and construction duties related to buildings, parks, streets/storm drainage, or water distribution/ wastewater collection.
• Oversee and participate in the operation of maintenance and construction equipment and power tools, such as a dump truck, front-end loader, backhoe, air compressor, jack hammer, vacuum truck, paint sprayer, concrete saw, mowers (deck/flail/push), edgers, pesticide sprayers, general construction tools, and other related equipment and tools; maintain and perform preventative maintenance on assigned tools and equipment and keep/maintain related records. • Operate a variety of motorized vehicles on public roadways and construction sites, including pickup trucks, trailers, passenger vehicles and similar. • Evaluate personnel and provide feedback and assistance in correcting deficiencies. • Participate in the discipline process by conducting investigations, interviewing involved personnel and witnesses, writing recommendations for higher level approval, and assisting in the implementation of disciplinary actions. • Respond to emergencies as needed.
• Ensure that all assigned personnel follow safe work practices by providing the required safety training and making sure that all safety rules are clearly understood, followed, and enforced.
• Coordinate all planned shut-downs and road closures with other City work, contractors, utility services, police, and any other involved/affected entity. • Oversee and participate in covering special events such as Coastal Clean-up Day, Healthy People /Healthy Planet/ Friday Night at the Plaza/Easter Egg Hunt, and holiday activities such as the 4th of July, Easter Egg hunt/Christmas Lighting. • Order required supplies and equipment; maintain records of daily work performed and materials and equipment used.
• Perform related duties as assigned.

Building Assignment (in addition to the general duties):
• Oversee multi-year maintenance, repair and replacement forecasts, and provide expertise in decision-making regarding future building and facility needs. • Track repairs and repair histories, and plan future routine and periodic maintenance needs.
• Oversee and participate in a wide variety of building repair, maintenance and basic remodeling/decorating in a variety of building maintenance crafts, including carpentry, plumbing, painting, and electrical.
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3 • Participate in the selection of contractors and oversee contract performance, including accepting final work product.
• Review work and contract proposals to make recommendations for hiring appropriate contractors to complete specialty or advanced construction tasks. • Oversee and manage janitorial services for all City buildings. • Oversee and manage all access, security, HVAC and other central systems for all City buildings.
• Ensure all City buildings comply with State and Federal laws and regulations for access to and operations of public facilities by recommending appropriate building modifications and implementing upon approval.

Parks Assignment (in addition to the general duties):
• Identify plants and trees and their maintenance needs. • Participate in the design of new or replacement irrigation systems and plan review for new development.
• Operate computerized irrigation system.
• Oversee, train and participate in the proper storage, handling, and application of herbicides and fertilizers.
• Oversee and participate in the maintenance of City pool(s) including the safe handling of chemicals and taking the daily readings.
• Review irrigation and planting plans for new development. • Oversee and train employees in the proper methods of playground equipment inspections and repair.

Streets/Storm Drainage Assignment (in addition to the general duties):
• Inspect streets for pavement management system.
• Review streets/storm drainage plans for new development. • Manage creek cleaning crews.
• Coordinate with vendors and contractors for various services such as street signs and street striping.
• Oversee and participate in the maintenance, repair and replacement of pavement, sidewalks, signage, striping and storm drains.
• Oversee, train and participate in the proper storage, handling, and application of herbicides.

Water Distribution/Sewer Collection Assignment (in addition to the general duties):
• Review water and sewer line plans for new installation. • Oversee and perform water audits.
• Oversee the leak credit program.
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City of American Canyon May 2025
4 • Oversee and perform meter installation and meter reading activities and initiate work orders.
• Oversee and participate in Underground Service Alert calls for utility markings. • Oversee and participate in the flow testing program.
• Oversee and participate in sewer overflow notification program.

EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties of specific areas of assignment as defined in the Distinguishing Characteristics section above.

Knowledge of:
• Principles and practices of supervision, performance management, and training. • Occupational hazards and standard safety practices.
• Characteristics and methods of working with a wide variety of materials, equipment, power and hand tools used in the construction, maintenance and repair of buildings, facilities and equipment.
• Accepted work methods and procedures in a variety of building maintenance crafts, including carpentry, plumbing, painting, electrical, lock repair, welding, masonry and roofing.
• Advanced methods and techniques of concrete finishing and repair. • Advanced methods and techniques of pavement maintenance, repair, and replacement.
• Advanced methods and techniques of landscape/irrigation maintenance, repair, and replacement.
• Advanced techniques of water and wastewater line repair and maintenance, • Proper handling, training, and application of pesticides and herbicides • A variety of standard specifications and their applications to work assignments and advanced construction principles and practices.
• Common software packages such as Microsoft Office and specialized software related to the work of the unit.

Ability to:
• Develop and measure performance indicators as they apply to the assignments of the work unit.
• Perform a variety of the most complex maintenance, construction, and repair activities in the area of work assigned.
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City of American Canyon May 2025
5 • Plan, organize, direct, train, supervise, and review work of assigned staff in Buildings, Parks, Streets/Storm Drainage or Water Distribution and Wastewater Collection.
• Identify maintenance and repair needs of buildings, facilities and equipment. • Read, interpret maps, construction plans and specifications, service and technical manuals.
• Select the appropriate materials and work methods for construction and repair work.
• Operate a variety of motorized City vehicles necessary to transport equipment, materials and personnel and/or perform assigned maintenance or construction duties.
• Work independently with minimal supervision.
• Communicate clearly and concisely, both orally and in writing.

Minimum Qualifications
EITHER – One year full-time experience as a Senior Maintenance Worker with the City of American Canyon –OR- Five years of general maintenance and construction work in one or more of the following areas (depending upon the specialty area recruited for):

Buildings, Parks, Streets/Storm Drainage, or Water Distribution/Wastewater Collection, which included at least two years of supervisory experience.

Certificates:

Depending upon assignment, some positions may require one or more of the following certificates (Failure to obtain any of the required licenses is cause for release during probation):
• Water Distribution Certificate II or III within nine months of appointment to the position. • Pesticide Applicator’s License within nine months of appointment to the position. • Pool Operator’s Certificate within nine months of appointment to the position. • Playground Inspectors Certification within nine months of appointment to the position.

License Requirement:

All class levels:
• Possession of a valid California Class C Driver License at the time of appointment.

Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.
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City of American Canyon May 2025
6 • Some positions may require a valid California Class A or B Driver License with Tanker Endorsement at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements:

Work is performed in a typical outdoor environment on a year-round basis. (1) Mobility:
frequent performance of heavy manual labor; frequent standing for long periods of time; frequent bending and squatting. (2) Lifting: frequent lifting up to 50 pounds; occasional lifting up to 75 pounds. (3) Vision: constant use of overall vision. (4) Dexterity: frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking in person. (6) Emotional/Psychological: frequent coworker contact; occasional working alone. (7) Environmental: frequent exposure to loud noise; frequent exposure to chemicals, fumes, and other environmental substances.

Other Requirements:
• Evening, weekend, shift, standby, and/or on-call work is required. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep
Unit
Maintenance
Supervisor 1995 10/05 1/2001 2210 Exempt 2
Maintenance
Supervisor 05/2025 2210 Exempt 2
APPROVED: Date:

City Manager
126
City of American Canyon May 2025
1 SENIOR MAINTENANCE WORKER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed in a job.

DEFINITION
Under general supervision, provide lead direction to lower level Maintenance Workers and/or speciality building trade contractors and handle the most highly specialized and complex assignments in the maintenance, construction, and repair of public works grounds, property, and facilities related to buildings, parks, streets/storm drainage, or water distribution/wastewater collection.

DISTINGUISHING CHARACTERISTICS
This is the lead level in the Maintenance Worker series. Incumbents lead others and perform a full range of complex duties as assigned in the maintenance, repair, and construction activities and operate light and heavy equipment. They work with minimal instruction and provide highly skilled assistance in a wide variety of applications.

The Senior Maintenance Worker is distinguished from the Maintenance Worker III in that the Senior provides lead direction to a crew of at least three lower level Maintenance Workers by assigning, reviewing, and monitoring the work of a crew.

Separate qualifications allow for specialty recruitments and eligibility lists for each work section (Buildings, Parks, Streets/Storm Drainage, or Water Distribution/Sewer Collection).

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:

General Duties (for all assignments and in addition to the duties of the Maintenance Worker III):
• Assist in the preparation of the annual budget for division assigned. • Provide training to lower level staff.
• Assign, review, and monitor the work of assigned crew. • Perform a variety of skilled, semi-skilled, and unskilled maintenance and construction duties related to buildings, parks, streets/storm drainage, or water distribution/wastewater collection.
• Operate maintenance and construction equipment and power tools, such as a dump truck, front-end loader, backhoe, grader, paving machine, compressor, jack hammer, paint sprayer, sand-blaster, concrete saw, and other related equipment 127
City of American Canyon May 2025
2 and tools; maintain and perform preventative maintenance on assigned tools and equipment and keep/maintain related records.
• Respond to emergencies as needed.
• Utilize and adhere to proper safety precautions in all work performed. • Maintain records of daily work performed and materials and equipment used. • Perform related duties as assigned.

Building Assignment (in addition to the general duties):
• Coordinate work of multiple contractors working in multiple locations. • Develop maintenance schedules for new and proposed City buildings. • Assist in developing quality standards for City buildings and facilities, and ensure standards are maintained.
• Assist City inspection staff as required.

Parks Assignment (in addition to the general duties):
• Identify plants and trees and their maintenance needs. • Lay out and install new or replacement irrigation systems. • Assist in the review of irrigation and planting plans for new development. • Inventory, order, and maintain park related materials.

Streets/Storm Drainage Assignment (in addition to the general duties):
• Inspect streets for pavement management system.
• Inventory, order, and maintain streets-related materials. • Assist in the review of streets/storm drainage plans for new development.

Water Distribution/Sewer Collection Assignment (in addition to the general duties):
• Assist in review of water and sewer line plans for new installation. • Perform water audits and prepare documentation for credits. • Inventory, order, and maintain water and sewer repair materials. 128
City of American Canyon May 2025
3 EMPLOYMENT STANDARDS
The level and scope of the required knowledge, skills and abilities listed in this section are related to the job duties as defined in the Distinguishing Characteristics section above.

In addition to the knowledge and abilities for the Maintenance Worker III:

Knowledge of:
• Advanced methods and techniques of concrete finishing and repair. • Advanced techniques of water and wastewater line repair and maintenance. • A variety of standard specifications and their applications to work assignments and advanced construction principles and practices.
• Team leadership principles and practices.

Ability to:
• Perform a variety of the more complex maintenance, construction, and repair duties across two or more work assignments.
• Work independently with minimal supervision.
• Lead, assign, review, and provide feedback on the work of lower level Maintenance Workers and/or specialty building trade contractors.
• Operate a variety of motorized City vehicles necessary to transport equipment, materials and personnel and/or perform assigned maintenance or construction duties.

Minimum Qualifications
EITHER - One year full-time experience as a Maintenance Worker III with the City of American Canyon –OR- Five years of general maintenance and construction work in one or more of the following areas: buildings, parks, streets/storm drainage, or water distribution/wastewater collection.

Certificates:

Depending upon assignment, some positions may require one or more of the following certificates (Failure to obtain any of the required licenses is cause for release during probation):
• Water Distribution Certificate III within nine months of appointment to the position. • Backflow Prevention Certificate within nine months of appointment to the position. • Pesticide Applicator’s License within nine months of appointment to the position. • Pool Operator’s Certificate within nine months of appointment to the position. 129
City of American Canyon May 2025
4 License Requirement:
• Possession of a valid California Class C Driver License at the time of appointment.

Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.
• Some positions may require a valid California Class A or B Driver License with Tanker Endorsement at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements:

Work is performed in a typical outdoor environment on a year-round basis. (1) Mobility:
frequent performance of heavy manual labor; frequent standing for long periods of time; frequent bending and squatting. (2) Lifting: frequent lifting up to 50 pounds; occasional lifting up to 75 pounds. (3) Vision: constant use of overall vision. (4) Dexterity: frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking in person. (6) Emotional/Psychological: frequent coworker contact; occasional working alone. (7) Environmental: frequent exposure to loud noise; frequent exposure to chemicals, fumes, and other environmental substances.

Other Requirements:
• Evening, weekend, shift, standby, and/or on-call work is required. • Pursuant to California Government Code §3101, and American Canyon City Code §2.48.040(G)(3), all City employees are deemed Emergency Disaster Workers and may be charged with duties incident to the protection of life and property in the City during any emergency.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep Unit
Senior
Maintenance
Worker
12/2004 4930 Non-Exempt 4
Senior
Maintenance
Worker
5/2025 4930 Non-Exempt 4
APPROVED: Date:

City Manager
130

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 19.

TITLE
Projects Funded by SB1/Road Maintenance and Rehabilita+on Account (RMRA) for Fiscal Year 2025/26

RECOMMENDATION
Adopt a Resolu+on of the City Council of the City of American Canyon approving a list of projects for Fiscal Year 2025/26 funded by SB1: The Road Repair and Accountability Act of 2017.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Road Repair and Accountability Act of 2017 (commonly referred to as SB1) provides funding for road maintenance projects through the Road Maintenance and Rehabilita+on Account (RMRA). The RMRA requires annual repor+ng to the California Transporta+on Commission (CTC). The City is required to submit a list of poten+al projects to the CTC by July 1, 2025 in order to receive RMRA funds in FY 2025/26.

In order to comply with CTC requirements, the City must submit a list of only those streets anticipated to be funded with RMRA funds. The recommended project list is as follows:

Street Name Treatment
American Canyon Road East
Barrier improvements (guardrail), signage,
striping and pavement markings
The above street project represents only one of many streets proposed to be improved in FY 2025/26 with other funds such as Measure U (formerly Measure T). The RMRA funds do carryover from year to year and any unused funds can be spent on other City funded projects in accordance with local needs and priorities so long as the projects are consistent with RMRA.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth." 131

FISCAL IMPACT
As of January 2025, the State RMRA revenue projec+ons for FY 2025/25 are $570,860. There is no addi+onal fiscal impact with the adop+on of the resolu+on approving the RMRA Project List for Fiscal Year 2025/26.

ENVIRONMENTAL REVIEW
The procurement of RMRA funding is not a “Project” subject to the California Environmental Quality Act (“CEQA”) because securing the funding is exempt under the defini+on of a “Project” in CEQA Guidelines Sec+on 15378(b)(3) in that it concerns a government funding mechanism or fiscal ac+vity that does not involve a non-exempt ac+vity that may result in a poten+ally significant physical impact on the environment. Further, the treatment of the exis+ng streets subject to the funding is exempt consistent with CEQA Guidelines sec+on 15301(c) – repair and maintenance of exis+ng streets and sidewalks, and CEQA Guidelines Sec+on 15302 – replacement or reconstruc+on of exis+ng facili+es where the new facili+es are located at the same site and will have substan+ally the same purpose and capacity as the facilities being replaced.

ATTACHMENTS:

1. Resolution: RMRA FY 2025/26

2. Exhibit A: Road Maintenance and Rehabilitation Account Project List for FY 2025/26 132
RESOLUTION NO. 2025‐

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025/26 FUNDED BY
SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi‐modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $570,860 in RMRA funding in FY 2025/26 from SB1; and WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to assist in developing the SB 1 project list to ensure revenues are being used on the most high‐priority and cost‐effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the City used a Pavement Management System to assist in developing the SB 1 project list to ensure revenues are being used on the most high‐priority and cost‐effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets, roads, bridges, add active transportation infrastructure throughout the City this year and similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an at‐risk condition and this revenue will help the City increase the overall quality of our road system and over the next decade will bring our streets and roads into a good to excellent condition; and
133
2 WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting‐ edge technology, materials and practices, will have significant positive co‐benefits statewide and; WHEREAS, prior to receiving fundsfor FY 2025/26, the City isrequired to submit a list of potential projects to the California Transportation Commission; and
WHEREAS, those streets anticipated to be repaired with SB 1 funds are identified in Exhibit A; and WHEREAS, budget for the list of street repairs located in Exhibit A will be incorporated into the recommendations for the FY 2025/26 Capital Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon adopts the Road Maintenance and Rehabilitation Account Project List for FY 2025/26 RMRA Revenues, as shown in Exhibit A, attached hereto and made a part thereof.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST:            APPROVE AS TO FORM:

____________________________   _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 134
Exhibit A
Project Title Description Location Funding Source Components Linear Feet Engineers Estimate Estimated Start Estimated Completion Estimated Useful Life American Canyon Road East
Guardrail
Barrier improvements (guardrail),
signage, striping and pavement
markings
On American Canyon Road East,
490 feet east of Via Firenze RMRA
Pre‐construction
and Construction 500 780,000 $ Oct‐24 Jun‐26 20 years
Total Total 500 780,000 $
City of American Canyon
Road Maintenance and Rehabilitation Account (RMRA)
Fiscal Year 2025‐26 Project List
135

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 20.

TITLE
Hampton Inn Hotel - Development Impact Fee Deferral

RECOMMENDATION
Adopt a Resolu)on deferring the payment )ming for certain Hampton Inn Hotel Impact Fees from prior to Building Permit issuance to prior to Cer)ficate of Use and Occupancy; 3443 Broadway (BP24-0124)

CONTACT
Brent Cooper, AICP, Community Development Director

BACKGROUND & ANALYSIS
On December 7, 2021, the City Council approved the Hampton Inn Hotel Zone Change and Condi)onal Use Permit (PL20-0029). Proposed by Ajani Management, LLC, AMS Associates Inc, the three-story hotel features 112 rooms located on a 2.52-acre parcel at 3443 Broadway. Hotel ameni)es include a swimming pool, mee)ng room and a fitness center. A loca)on map is included as Attachment 2.

Additional amenities include:

Context-sensitive architecture
A pedestrian bridge connecting to the Canyon Plaza commercial center An access drive to Donaldson Way
Landscaping that incorporates the old windmill on the site Frontage improvements on Highway 29
Undergrounding one overhead utility pole off Highway 29.

A photo-simula)on depic)ng the Hampton Inn, including a por)on of neighboring Canyon Plaza for context, is included as Attachment 3.

The Hotel Improvement Plans and Building Permits (DV23-0002 and BP24-0124) review is well under way. However, before the building permit is issued, the American Canyon Municipal Code requires the applicant to pay the Impact Fees. Impact Fees are one-)me payments dedicated to funding infrastructure required to support new development. 136
On April 2, 2025, the Property Owner requested that the City allow the impact fee payment to be deferred un)l the hotel is ready to be issued a Cer)ficate of Use and Occupancy. A Cer)ficate of Use and Occupancy, signed by the Building Official, marks the final step in the building inspec)on process and indicates that the building is completed and ready for occupancy.

Except for the Affordable Housing Nexus fee, which has no municipal code deferral op)on, the Municipal Code allows each Impact Fee to be deferred un)l occupancy if the request is approved by the City Council. A copy of the fee deferral request letter is included as Attachment 4.

The Impact Fees subject to deferral include:

Traffic Impact Fee
Water Capacity Fee
Wastewater Capacity Fee
General Plan Update Fee
Zero Water Footprint Fee
To ensure that infla)on does not diminish the buying power of the Impact Fees, the City updates these fees annually based on current infla)on rates. Currently, the cost of Impact Fees to be deferred is approximately $1,285,812. A table that iden)fies each fee and amount is included as AIachment 5. To maintain their value, the draJ Resolu)on requires that the deferred Impact Fees shall be adjusted to equal the cost in effect at the )me when the Cer)ficate of Use and Occupancy is issued.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "AIract and expand diverse business and employment opportunities."

FISCAL IMPACT
There is no fiscal impact from this ac)on because the deferred Impact Fees will be assessed at current cost at the time they are paid.

ENVIRONMENTAL REVIEW
The applica)on is Statutorily Exempt under CEQA Guidelines Sec)on 15273 Rates, Tolls, Fares and Charges because the Impact Fee deferral request related to charges by a public agency for the purpose of obtaining funds for capital projects, necessary to maintain service within exis)ng service areas.

ATTACHMENTS:

1. Resolution - Reso Hampton Inn Fee Deferral

2. Location Map

3. Hotel Photosimulation

4. Request for Deferral Letter
137

5. Hampton Inn Deferred Impact Fees
138
RESOLUTION NO. 2025-XX

A RESOLUTION DEFERRING THE PAYMENT TIMING FOR CERTAIN HAMPTON INN HOTEL IMPACT

FEES FROM PRIOR TO BUILDING PERMIT ISSUANCE TO PRIOR TO CERTIFICATE OF USE AND OCCUPANCY; 3443 BROADWAY (BP24-0124)
WHEREAS, on December 7, 2021, the City Council approved the Hampton Inn Hotel Zone Change and Conditional Use Permit proposed by Ajani Management, LLC, AMS Associates Inc. (PL20-0029); and WHEREAS, the three-story Hampton Inn Hotel features 112 rooms located on a 2.52-acre parcel at 3443 Broadway; and
WHEREAS, the Hotel Improvement Plans and Building Permits (DV23-0002 and BP24-0124) review is well under way; and
WHEREAS, before the building permit is issued, the American Canyon Municipal Code requires the applicant to pay the applicable Impact Fees; and
WHEREAS, on April 2, 2025, the Property Owner requested that the City allow the impact fee payment to be deferred until the hotel is ready to be issued a Certificate of Use and Occupancy; and WHEREAS, except for the Affordable Housing Nexus fee, which has no municipal code deferral option, the municipal code allows each Impact Fee to be deferred until occupancy if the request is approved by the City Council; and
WHEREAS, the applicable Impact Fees subject to the deferral request, which amount to approximately $1,285,812, include the following: Traffic Impact Fee, Water Capacity Fee, Wastewater Capacity Fee, General Plan Update Fee, and Zero Water Footprint Fee; and WHEREAS, approval of the Impact Fee deferral furthers the City Council Priority Programs and Projects related to Economic Development and Vitality: "Attract and expand diverse business and employment opportunities"; and
WHEREAS, the Impact Fee deferral is Statutorily Exempt under CEQA Guidelines Section 15273 Rates, Tolls, Fares and Charges because the Impact Fee deferral request related to charges by a public agency for the purpose of obtaining funds for capital projects, necessary to maintain service within existing service areas; and
WHEREAS, on May 6, 2025, the City Council conducted a duly-noticed public meeting to evaluate the proposed Impact Fee Deferral Request and considered all the written and oral testimony presented by the public in making its decision.

NOW, THEREFORE, BE IT RESOLVED that the foregoing recitals are true and correct and are included herein by reference as findings.
139
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council approves to defer the following Hampton Inn Impact Fees from prior to Building Permit issuance to prior to Certificate of Use and Occupancy: Traffic Impact Fee, Water Capacity Fee, Wastewater Capacity Fee, General Plan Update Fee, and Zero Water Footprint Fee.

NOW, THEREFORE, BE IT FURTHER RESOLVED that to ensure inflation does not diminish the buying power of the Impact Fees, the deferred Hampton Inn Impact Fees shall be adjusted to equal the cost in effect at the time when the Certificate of Use and Occupancy is issued.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6
th day of May 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 140
ATTACHMENT 5
Proposed Hampton Inn Site Location
HAMPTON INN 3443 BROADWAY STREET AMERICAN CANYON, CA 300 Frank H. Ogawa Plaza Oakland, CA 94612 TEL. 510.463.8300 FAX. 510.463.8395 AMS03 3/11/2021 ATTACHMENT 3 Hampton Inn Hotel Photosimulation 142
ATTACHMENT 4
143
Traffic Section 15.12.050 $331,237.07
Water Capacity Fee Section 13.060.090.E $561,558.80
Wastewater Capacity Fee Section 14.04.100.A $293,387.72 Civic Facilities Section 15.08.050 $26,898.96
General Plan Update Section 15.08.050 $813.08
Zero Water Footprint $71,916.92
Affordable Housing Nexus fee Section 19.28.050(B)(12)
Resolution 2016-15 $54,409.26
$1,340,221.81
Hampton Inn Fee*
Subject to current
inflation adjustment
Total Impact Fees
Impact Fee Municipal Code Location
Hampton Inn Deferred Impact Fees ATTACHMENT 5

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 21.

TITLE
Measure U 5-Year Expenditure Plan for FY 2025/26 through FY 2029/30

RECOMMENDATION
Adopt a Resolu-on approving a Five-Year Expenditure Plan for FY 2025/26 through FY 2029/30 under Measure U (Napa Countywide Road Maintenance Act.)

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director

BACKGROUND & ANALYSIS
The 2012 “Napa Countywide Road Maintenance Act” (also known as “Measure T”) imposes a ½ cent sales tax to pay for road repairs countywide. The Napa Valley Transportation Authority – Tax Agency (NVTA-TA) distributes these sales tax revenues to American Canyon on a monthly basis. The City of American Canyon received 7.7% of the sales tax revenues per year, from July 1, 2018 through June 30, 2025.

On November 5, 2024 the voters of Napa County passed the Napa Valley Transporta-on Improvement Act, also known as Measure U (superseding Measure T), which con-nues the half cent transac-on and use (sales) tax to provide supplemental funding for road maintenance. The City of American Canyon is es-mated to receive 8.0% of the Measure U sales tax revenues per year, beginning on July 1, 2025.

With Measure U, the percentage of sales tax revenues per year will be reviewed every five years therefore the City's alloca-on could go up or down. In addi-on, the City is allowed to bond for transportation projects in order to advance street repairs.

Similar to Measure T, in order to receive Measure U funds, the City must submit a list of projects to be funded to NVTA – TA. This list is known as the Five Year Expenditure Plan (Plan) and will be updated every 2 years. Expenditure plans are developed considering the following factors:
recommenda-ons from the Pavement Management Program (PMP) report, known u-lity deficiencies, local priori-es and the an-cipated funding schedule. Importantly, the Plan is not annual “construc-on schedule” per se; rather, it is a “5-year look ahead” of streets to be addressed 145
in successive years based upon available funding and priori-es. The result is a list of streets with various pavement treatments proposed over the next five years.

Staff has prepared a five-year expenditure plan for FY 2025/26 through FY 2029/30 that is similar to prior plans and includes addi-onal streets that City Council has priori-zed based on adopted capital projects and earlier Council discussions. A citywide traffic calming project to advance the replacement and upgrade of radar feedback signs has been added to the list. In addi-on, two street projects have been added, the American Canyon Road East Guardrail Upgrade and Melvin Road Pavement Rehabilita-on to reflect recent grant awards and u-lizing Measure U as a grant match to complete the projects.

In addi-on to the five-year expenditure plan, NVTA has requested each jurisdic-on provide a list of projects an-cipated to u-lize the bond program within the next five years. However, staff is not recommending any projects for bonding at this time.

It is important to note the Plan is a living document of streets to be addressed and will be con-nually updated and approved by Council every two years (during the life of Measure U.) If necessary, the Plan can be updated sooner following the same process.

A Measure U Master Agreement formalizing the City's and NVTA's obliga-ons of the Ordinance is currently circula-ng as a draO document and will be brought back to City Council for adop-on at a later date.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
By adop-ng this Resolu-on and submiQng the five-year plan to NVTA-TA, the City of American Canyon will be eligible to collect 8.0% of the annual revenues available through the collec-on of the ½ cent sales tax. The Measure U revenue amount for FY 2025/26 is estimated to be $1.96 million.

ENVIRONMENTAL REVIEW
Approval of the Five-Year Measure U Expenditure Plan is exempt from review under the California Environmental Quality Act (“CEQA”) because the ac-on is not a “Project” as defined under CEQA, and because ac-ons that have no poten-al to cause a significant effect on the environment and ac-ons that will not result in a direct or reasonably foreseeable indirect physical change in the environment are exempt from CEQA. (Pub. Res. Code § 21065; CEQA Guidelines §§ 15061(b)(3); 15060(c)(2)), and 15378(b).

ATTACHMENTS:

1. Resolution - Measure U 5-Year Project List

2. Exhibit A: Measure U Five-Year List of Projects
146

3. Map Measure U 5-Year 2025
147
RESOLUTION NO. 2025‐
A RESOLUTION APPROVING A FIVE‐YEAR EXPENDITURE PLAN FOR FY 2025/26 THROUGH FY 2029/30

UNDER MEASURE U (NAPA COUNTYWIDE ROAD MAINTENANCE ACT)
WHEREAS, on November 5, 2024 the voters of Napa County passed the Napa Valley Transportation Improvement Act, also known as Measure U, which continues a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure U Expenditure Plan; and
WHEREAS, the Napa Valley Transportation Authority‐Tax Agency (NVTA‐TA) is the designated agency that administers and oversees the Measure U revenues; and
WHEREAS, the City of American Canyon is an eligible recipient of Measure U funds; and WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure U Expenditure Plan allocated to the County of Napa, cities, town, and NVTA within Napa County (“Local Agencies”) as set forth in Measure U; and
WHEREAS, under the Measure U Expenditure Plan, Measure U funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Ordinance; and WHEREAS, each jurisdiction will be entering into a Master Agreement with NVTA‐TA at a later date that outlines procedures for Measure U expenditures, and

WHEREAS, Measure U project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of American Canyon does resolve as follows:

1. The City Council of the City of American Canyon hereby adopts the Five‐Year Expenditure Plan (for FY 2025/26 through FY 2029/30 attached hereto as Exhibit “A,” and authorizes the Public Works Director to file the list with NVTA‐TA.

2. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
148
2 ____________________________
Pierre Washington, Mayor
ATTEST:            APPROVE AS TO FORM:

____________________________   _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 149
Measure U - Napa Valley Transportation Improvement Act
Jurisdiction Name:Primary Contract #1 Email: Phone:Secondary Contract #2 Email: Phone:Fiscal Years Included: FY #1 2025-26 FY #2 2026-27 FY#3 2027-28 FY#4 2028-29 FY#5 2029-30Maintenance of Effort (MOE)Please provide the following information to establish MOE amount and to validate information:
$ 370,015.00$ 370,015.00
Planned Measure U ExpendituresPlease provide Five (5) year planned local streets and road maintenance projects beginning in FY 2025-30 (add rows as needed):

Fiscal Year Total Project Cost Measure U Funds Other Funds 2025-26 $ 50,000.00 $ 50,000.00 2025-26 $ 780,000.00 $ 500,000.00 $ 280,000.00 2025-26 $ 600,000.00 $ 100,000.00 $ 487,500.00 2025-26 Overlay $ 200,000.00 $ 50,000.00 $ 162,500.00 Poco Way2025-26 Overlay $ 600,000.00 $ 100,000.00 $ 487,500.00 2025-26 Overlay $ 200,000.00 $ 50,000.00 $ 162,500.00 2025-26 Surface Treatment 155,239.38 $ 155,239.38 $ Knightsbridge Wy Elliott Dr Danrose Dr Construction2025-26 Surface Treatment 27,832.72 $ 27,832.72 $ Arden Ct Knightsbridge Wy End Construction2025-26 Surface Treatment 33,420.35 $ 33,420.35 $ Lansford Ct Knightsbridge Wy End Construction2025-26 Surface Treatment 27,832.72 $ 27,832.72 $ Linwood Lane Knightsbridge Wy End Construction2025-26 Surface Treatment 27,832.72 $ 27,832.72 $ Park Lane Knightsbridge Wy End Construction2025-26 Surface Treatment 33,314.92 $ 33,314.92 $ Regent Ct Knightsbridge Wy End Construction2025-26 Surface Treatment 216,878.32 $ 216,878.32 $ Cartagena Way Broadway East End Design, PS&E, Construction2025-26 Surface Treatment 16,153.70 $ 16,153.70 $ Aranda Ct Cartagena Way N End Design, PS&E, Construction2025-26 Surface Treatment 33,279.60 $ 33,279.60 $ Barcelona Dr Cartagena Way Entrada Cir Design, PS&E, Construction2025-26 Surface Treatment 34,924.89 $ 34,924.89 $ Catalonia Dr Cartagena Way Entrada Cir Design, PS&E, Construction2025-26 Surface Treatment 252,775.42 $ 252,775.42 $ Entrada Cir Cartagena Way W End Cartagena Way E End Design, PS&E, Construction2025-26 Surface Treatment 26,922.83 $ 26,922.83 $ Marbella Ct Cartagena Way N End Design, PS&E, Construction2025-26 Surface Treatment 10,096.06 $ 10,096.06 $ Palencia Ct Cartagena Way N End Design, PS&E, Construction2025-26 Surface Treatment 35,315.44 $ 35,315.44 $ Condor Ct Highridge Dr S End Design, PS&E, Construction2025-26 Surface Treatment 14,583.20 $ 14,583.20 $ Eisenhower Ct Ventana S End Design, PS&E, Construction2025-26 Surface Treatment 147,327.69 $ 147,327.69 $ Ford Dr Independance Independence Design, PS&E, Construction2025-26 Surface Treatment 114,987.06 $ 114,987.06 $ Goldfinch Dr Montevino Montevino Design, PS&E, Construction2025-26 Surface Treatment 16,245.10 $ 16,245.10 $ Highridge Ct Ventana N End Design, PS&E, Construction2025-26 Surface Treatment 126,853.04 $ 126,853.04 $ Highridge Dr Ventana Starling Ct Design, PS&E, Construction2025-26 Surface Treatment 34,609.13 $ 34,609.13 $ Hillcrest Ct Highridge Dr S End Design, PS&E, Construction2025-26 Surface Treatment 15,480.62 $ 15,480.62 $ Independence Ct Ventana Dr South End Design, PS&E, Construction2025-26 Surface Treatment 85,704.33 $ 85,704.33 $ Independence Dr Ventana Dr East End Design, PS&E, Construction2025-26 Surface Treatment 35,315.44 $ 35,315.44 $ Mockingbird Dr Montevino Highridge Dr Design, PS&E, Construction2025-26 Surface Treatment 63,567.78 $ 63,567.78 $ Montevino Dr South Goldfinch Ventana Design, PS&E, Construction2025-26 Surface Treatment 33,196.51 $ 33,196.51 $ Oriole Ct Hidgeridge Dr S End Design, PS&E, Construction2025-26 Surface Treatment 18,364.03 $ 18,364.03 $ Starling Ct Highridge Dr N. End Design, PS&E, Construction2025-26 Surface Treatment 23,407.90 $ 23,407.90 $ Truman Ct Ventana Dr S End Design, PS&E, Construction2025-26 Surface Treatment 57,784.36 Cape Seal $ 57,784.36 $ Ventana Dr Broadway Highridge Dr Design, PS&E, Construction Design, PS&E, ConstructionDesign, PS&E, ConstructionDesign, PS&E, Construction Cape SealCape SealCape SealCape SealCape SealCape Seal
City of American Canyon
Erica Ahmann Smithies
Ron Ranada
[email protected]
[email protected] 707-647-4559
707-647-4366
Please note: Eligible expenses include local streets and roads maintenance and supporting infrastructure within the public right of way for pavement, sealing, overlays, reconstruction, associated infrastructure, as required, excluding any local revenues expended for the pupose of storm damage repair as verified by an independent auditor. One time allocations that have been expended for local streets and road maintenance, but which may not be available on an ongoing basis shall not be considered when calculating an Agency's annual maintenance of effort.

Program / Project Type
Traffic CalmingGuardrailOverlay
Grind and Overlay Grind and Overlay James Road
Project Description
Radar Feedback Signs Guardrail Upgrades Grind and Overlay Grind and Overlay Cape SealCape SealCape SealCape SealCape SealCape SealCape Seal Location (Intersection,
Mile Marker, Length of
Alignment, etc)
Citywide American Canyon RoadEast Melvin RoadWilson Way Cape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape SealCape Seal End
--
City LimitsCassayare Dr
Highway 29Melvin RoadWilson Wy
Andrew RoadMelvin RoadMelvin Road
Start
--
Flosden RoadWilson Wy
Most Recent FYTotal MOE:

1. Enter MOE Amounts Claiming:2. Enter Certified MOE Amount:

Project Phase
(Design, ENV, PS&E, CON)
ConstructionConstructionDesign, PS&E, Construction
150
2025-26 Surface Treatment 80,394.55 $ 80,394.55 $ Ventana Dr Highridge East West Independence Dr Design, PS&E, Construction 2025-26 Surface Treatment 52,973.15 $ 52,973.15 $ Vine Terrace Way Broadway Goldfinch Design, PS&E, Construction2025-26 Reconstruct Full Reconstruct (AC) 744,758.04 $ 253,389.40 $ 491,368.64 $ Rio Del Mar Carolyn Dr W Los Altos Dr Construction2025-26 Reconstruct Full Reconstruct (AC) 545,806.86 $ 185,700.14 $ 360,106.72 $ Rio Del Mar W Los Altos Dr Cassayare Dr Construction2025-26 Reconstruct Full Reconstruct (AC) 276,830.10 $ 94,186.04 $ 182,644.06 $ Rio Del Mar Cassayare Dr Hwy 29 Construction2025-26 Surface Treatment Cape Seal 54,842.79 $ 18,659.19 $ 36,183.60 $ Carolyn Dr Rio Del Mar Los Altos Dr Construction2025-26 Surface Treatment Cape Seal 69,654.50 $ 23,698.59 $ 45,955.92 $ Joan Dr Carolyn Dr Los Altos Dr Construction2025-26 Surface Treatment Cape Seal 151,960.24 $ 51,701.51 $ 100,258.73 $ Los Altos Dr Carolyn Dr Rio Del Mar Construction2025-26 Surface Treatment Cape Seal 37,081.21 $ 12,616.16 $ 24,465.05 $ Los Altos Dr Theresa Ave Rio Del Mar East Construction2025-26 Surface Treatment Cape Seal 36,196.24 $ 12,315.07 $ 23,881.18 $ Del Rey Ct Los Altos Dr End Construction2025-26 Surface Treatment Cape Seal 108,588.73 $ 36,945.20 $ 71,643.53 $ Alta Loma Dr Joan Dr End Of Circle Construction2025-26 Surface Treatment Cape Seal 67,099.33 $ 22,829.24 $ 44,270.09 $ Flamingo Ct Rio Del Mar End Construction2025-26 Surface Treatment Cape Seal 52,786.19 $ 17,959.47 $ 34,826.72 $ Cassayare Dr Rio Del Mar West Rio Del Mar East Construction2025-26 Surface Treatment Cape Seal 95,912.57 $ 95,912.57 $ Rio Del Mar Rio Grande Donaldson Wy Design, PS&E, Construction2025-26 Surface Treatment Cape Seal 123,265.41 $ 123,265.41 $ Rio Del Mar Donaldson Wy Carolyn Dr Design, PS&E, Construction2025-26 Overlay Mill+Overlay 306,575.28 $ 306,575.28 $ Theresa Av Napa Junction Rd 422' North Of Eucalyptus Dr Design, PS&E, Construction2026-27 Overlay Mill+Overlay 485,555.84 $ 485,555.84 $ Eucalyptus Dr Donaldson Wy 450' W Of Theresa Ave Design, PS&E, Construction2026-27 Reconstruct Full Reconstruct (AC) 175,746.23 $ 175,746.23 $ Donaldson Wy Rio Del Mar Amarillo Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 98,717.03 $ 98,717.03 $ Rio Grande Rio Del Mar Carmel Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 70,967.41 $ 70,967.41 $ W Carolyn Dr Donaldson Wy Rio Del Mar Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 38,389.96 $ 38,389.96 $ Carolyn Dr Los Altos Dr Amarillo Dr Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 47,769.32 $ 47,769.32 $ Landana Dr Rio Grande Donaldson Wy Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 51,415.12 $ 51,415.12 $ Landana Dr Donaldson Wy W Carolyn Dr Design, PS&E, Construction 2026-27 Surface Treatment Cape Seal 87,249.90 $ 87,249.90 $ Joan Dr W End Carolyn Dr Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 72,392.49 $ 72,392.49 $ Amarillo Dr Carolyn Dr W. End Design, PS&E, Construction2026-27 Surface Treatment Cape Seal 71,617.63 $ 71,617.63 $ Los Altos Dr Donaldson Wy Carolyn Dr Design, PS&E, Construction2026-27 Reconstruct Reconstruct inc. SD & C& $ 392,076.30 392,076.30 $ Andrew Rd Thayer Wy Crawford Wy Design, PS&E, Construction2026-27 Reconstruct Reconstruct inc. SD & C& $ 816,401.30 816,401.30 $ Andrew Rd Crawford Wy Donaldson Wy Design, PS&E, Construction2026-27 Reconstruct Reconstruct inc. SD & C& $ 604,238.80 604,238.80 $ Andrew Rd Donaldson Wy Wilson Wy Design, PS&E, Construction2027-28 Reconstruct Full Reconstruct (AC) 135,784.00 $ 135,784.00 $ Brixton Ct North Hampton Dr E. End Design, PS&E, Construction2027-28 Reconstruct Full Reconstruct (AC) 271,568.00 $ 271,568.00 $ Dorchester Pl Knightsbridge Wy S. End Design, PS&E, Construction2028-29 Overlay Mill+Overlay 308,579.04 $ 308,579.04 $ Marla Dr Kilpatric St Blanco Design, PS&E, Construction2028-29 Overlay Mill+Overlay 43,718.40 $ 43,718.40 $ Marla Dr Kilpatric 240 Feet West Design, PS&E, Construction2028-29 Overlay Mill+Overlay 45,418.56 $ 45,418.56 $ Tyler Ct Kimberly Dr N. End Design, PS&E, Construction2029-30 Reconstruct Full Reconstruct (AC) 1,629,408.00 $ 1,629,408.00 $ Flosden Rd American Canyon Road South City Limits Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 54,294.37 $ 54,294.37 $ Corbin Dr N. End S. End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 36,196.24 $ 36,196.24 $ Reed Dr Danrose Dr Corbin Dr Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 43,076.52 $ 43,076.52 $ Bettona Way San Marco Way Vinci Way Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 21,687.83 $ 21,687.83 $ Blue Elder Ct Red Clover Wy East End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 21,895.57 $ 21,895.57 $ Bresso Ct Vinci Way E End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 12,040.49 $ 12,040.49 $ Bullrush Ct Red Clover Wy East End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 20,412.32 $ 20,412.32 $ Carrara Ct Vinci Way East End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 17,163.30 $ 17,163.30 $ Gull Peacock E End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 101,708.45 $ 101,708.45 $ Hummingbird Benton Way W. Am. Can. Rd Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 49,059.37 $ 49,059.37 $ Kensington Wy Chaucer Wetlands Edge Rd Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 31,397.50 $ 31,397.50 $ Knightsbridge Wy W. End Chaucer Ln Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 62,383.68 $ 62,383.68 $ Knightsbridge Wy Chaucer Ln Elliott Dr Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 17,163.30 $ 17,163.30 $ Lark Peacock E End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 10,469.99 $ 10,469.99 $ Northhampton Dr Chaucer San Marco Way Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 22,601.88 $ 22,601.88 $ Northrup Ln Chaucer West End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 20,482.95 $ 20,482.95 $ Northrup Ln Chaucer West End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 109,407.22 $ 109,407.22 $ Peacock Humming Bird Humming Bird Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 132,669.70 $ 132,669.70 $ Red Clover Wy North End South End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 22,435.69 $ 22,435.69 $ Reed Grass Redclover E End Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 150,319.11 $ 150,319.11 $ San Marco Way Wetlands Edge Rd Bettona Way Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 209,773.69 $ 209,773.69 $ Spikerush Cir S Wetlands Edge Rd N Wetlands Edge Rd Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 69,700.21 $ 69,700.21 $ Vinci Way San Marco Way Bettona Way Design, PS&E, Construction2029-30 Surface Treatment Cape Seal 25,127.97 $ 25,127.97 $ Water Fern Redclover E End Design, PS&E, Construction Equivalent Fund Class I / IV Multi-Purpose Paths:Please provide a five year list of multimodal projects (Class I or IV) beginning in FY 2025-30 (add rows as needed):

Cape SealCape Seal
151
Fiscal Year Total Project Cost Funding Source Length
2025-26 $ 1,088,818.71 OBAG/CFD 4200Comment: Please provide any additional information to explaing your project list. E.g. This project list is the jurisdiction's CIP, the jurisdiction opted to include additional projects to have flexibility in completing a variety of projectsThis project list includes previously approved Measure T FY24-25 projects. The jurisdiction opted to include additional projects to have flexibility in completing a variety of projects.Note: The amount of a jurisdiction's annual bike expenditure must be a minimum of 7% of the anticipated revenue amount received from Measure U each year. Estimates by jurisdiction are shown on the table labeled "Measure U Revenue Estimates". Funding for Class I / IV Multi-use path projects that are funded by philanthropy, state discretionary funding or federal discretionary funding shall not count as part of the 7% expenditure obligation required to be eligible to receive Measure U revenues.Note: The list will serve as the five-year list of projects required for submittal by each jurisdiction as stated in the Measure U Ordinance. These will be projects that will be delivered, depending on available revenues and when revenues become available. Prior to any allocation, jurisdictions will also be required to submit all of the necessary documentation requested as evidence of a public hearing to ensure that the members of the public were able to comment on the proposed project list as well as a Resolution in support of the proposed project list.

Start
Commerce Court
Program / Project Type
Reconstruct
Project Location
Green Island Road
Project Description
Green Island RoadClass 1 Trail Design, PS&E, Construction End
Paoli Loop
Project Phase
(Design, ENV, PS&E, CON)
152
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community
2025 MEASURE U
5-YEAR STREET LIST
Legend

MEASURE U
25/26 THRU 29/30
25-26, CAPE SEAL
25-26, CIR
25-26, GRIND & OVERLAY
25-26, GRIND & OVERLAY SWK
25-26, GUARDRAIL
25-26, RECONSTRUCT
26-27, CAPE SEAL
26-27, GRIND & OVERLAY
26-27, RECONSTRUCT
27-28, RECONSTRUCT
28-29, GRIND & OVERLAY
29-30, CAPE SEAL
29-30, RECONSTRUCT
153

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 22.

TITLE
Rancho Del Mar Paving and Utility Improvements Project Construction Budget

RECOMMENDATION
Adopt a Resolu,on amending the FY2024-25 Capital Budget and increasing the Project Budget from $7,666,232 to $8,216,232 in conjunc,on with the Rancho Del Mar Paving and U,lity Improvements Project (TR24-0300).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
On December 17, 2024, the City Council approved Resolu,on 2024-95, awarding a construc,on contract to Ghilo> Construc,on Company, Inc. in the amount of $5,997,715 in conjunc,on with the Rancho Del Mar Paving and U,lity Improvements Project (TR24-0300), and authorizing the Public Works Director to approve and execute change orders in an aggregate amount not to exceed the Project Budget.

Ghilo> commenced work ac,vity in February 2025, and has steadily pursued and prepared for the installa,on of the Project's various improvements. Their preparatory work has included performing necessary explora,ons such as potholing to iden,fy and locate exis,ng u,li,es in order to iden,fy poten,al conflicts. Through the course of their efforts, various unforeseen condi,ons have been encountered. These include extensive conflicts with PG&E's gas distribu,on system throughout Rio Del Mar, conflicts with exis,ng shallow storm drain lines, and conflicts with exis,ng sidewalk and driveway improvements that impact and impede the proposed pavement rehabilita,on efforts. Due to the Project's schedule constraints par,cularly related to the ARPA fund deadlines, the design phase needed to be abbreviated, which impacted the ability to perform u,lity verifica,ons via potholing. Hence, typical depths were assumed of existing utilities.

The most significant of these unforeseen condi,ons that are increasing the construc,on cost is the conflicts related to shallow gas facili,es, which would impact the proposed pavement rehabilita,on via full depth reclama,on with cement treated base (FDR-C). Staff is currently working with PG&E to try and have it relocate its shallow gas lines without impac,ng the Project schedule. Staff has also 154
worked with Ghilo> to develop at least three op,ons to mi,gate the conflicts with the gas u,lity.

One op,on (likely the most costly) involves what is known as "deep liH asphalt," which provides the ability to mitigate for the possibility that PG&E is unable to relocate its gas facilities.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The current available Project Budget is $7,666,232. With the addi,onal street-related work, preliminary estimates indicate a need for additional funds in the amount of $550,000. This amount is expected to accommodate the most costly op,on to mi,gate for the shallow gas lines (approximately $150,000 in added cost) while s,ll providing for 20% con,ngency for street work.

Had potholing been performed during design, it is quite likely that FDR-C would not have been the chosen method for rehabilita,on and costs would be higher, similar to the current condi,on. Staff recommends the funds be sourced from Measure T Fund (Fund 211). In order to meet the total an,cipated construc,on budget, the following amendment is proposed to the FY24-25 CIP and Project Budget:

Fund Number and
Name
Current Amount Proposed Increase New Amount
Fund 211, Measure T $1,201,000 $550,000 $1,751,000
Fund 240, ARPA $2,219,232 $0 $2,219,232
Fund 510, Water
Operations
$2,912,000 $0 $2,912,000
Fund 540, Wastewater
Operations
$1,334,000 $0 $1,334,000
TOTAL $7,666,232 $550,000 $8,216,232
Measure T Fund (Fund 211) has sufficient fund balance for the proposed increase. Drawing the proposed increase from Fund 211 will reduce fund balance from approximately $2.6 million to $2.0 million.

ENVIRONMENTAL REVIEW
15301 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 1 exemp,on of exis,ng facili,es of Sec,on 15301 of Title 14 of the California Code of Regula,ons and said exemp,on is not negated by any excep,on under Sec,on 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution
155
RESOLUTION NO. 2025-______
ADOPT A RESOLUTION AMENDING THE FY2024-25 CAPITAL BUDGET AND INCREASING THE PROJECT BUDGET FROM $$7,666,232 to $8,216,232 IN CONJUNCTION WITH THE RANCHO DEL MAR PAVING AND UTILITY IMPROVEMENTS PROJECT (TR24-0300).

WHEREAS, on December 17, 2024, the City Council of the City of American Canyon authorized the award of the Construction Contract for the Rancho Del Mar Paving and Utility Improvements Project (TR24-0300) to Ghilotti Construction Company, Inc. in the amount of $5,997,715; and WHEREAS, the Project Budget provided for an amount of $7,666,232; and WHEREAS, unforeseen conditions related to shallow existing utilities including gas and storm drain lines, and existing concrete driveway and sidewalk improvements have been encountered, which impact the construction of the proposed pavement improvements, increasing their costs by an estimated $550,000; and
WHEREAS, the current fund balance of Measure T Fund (Fund 211) is sufficient to provide for the proposed increase.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby amends the FY 2024-25 Capital Budget as follows; and
Budget Line Item Name Proposed Increase
211-85-450-48310 Measure T (Fund 211) $550,000
350-85-450-46110 CIP Fund Capital $550,000
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon, hereby amends the Project Budget for the Rancho Del Mar Paving and Utility Improvements Project, increasing it as follows:

Source Current Amount New Amount
Fund 211, Measure T $1,201,000 $1,751,000
Fund 240, ARPA $2,219,232 $2,219,232
Fund 510, Water Operations $2,912,000 $2,912,000
Fund 540, Wastewater Operations $1,334,000 $1,334,000
Total $7,666,232 $8,216,232

156
2 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 6th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:

____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 157

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 23.

TITLE
Council Committee Appointments

RECOMMENDATION
Adopt a Minute Order modifying the 2025 Council Committee Appointment List

CONTACT
Taresa Geilfuss, City Clerk

BACKGROUND & ANALYSIS
Each December, the Council makes appointments to various commi.ees. Mayor Washington request two changes and staff proposes an additional appointment.

NVUSD 2x2 Committee
The NVUSD 2x2 Commi.ee is a collabora5ve body consis5ng of representa5ves from the City Council and the Napa Valley Unified School District (NVUSD) Board. The Commi.ee meets periodically to discuss mutual interests, upcoming ini5a5ves, and ways to strengthen partnerships between the city and the school district. Par5cipa5on on the NVUSD 2x2 Commi.ee provides Council Members with a direct line of communica5on and partnership with school district leadership. This collabora5ve pla9orm is par5cularly valuable for sharing updates on city ini5a5ves affec5ng schools, discussing student and community programs, and suppor5ng the mutual goal of a thriving, youth-centered community. Mayor Washington requests Council Member Lama<na replace him on the Committee. Mayor Washington request this change due to scheduling conflicts.

North Bay Watershed Association
The North Bay Watershed Association (NBWA) (https://www.nbwatershed.org/) is a group of diverse regional and local public agencies throughout the North Bay region working to cra? regional approaches to managing our common watershed. Associa5on members work coopera5vely on water resources issues and go beyond tradi5onal boundaries to promote good stewardship of the North Bay watersheds. American Canyon is one many local jurisdic5ons who par5cipate in the NBWA. Board mee5ngs are held the first Friday of the month. Mayor Washington requests Council Member Cruz replace him on the NBWA Board. Mayor Washington request this change due to scheduling conflicts.
158
Communications Subcommittee
Staff recommends the forma5on of an Ad-hoc Council Subcommi.ee to focus on communica5on strategies during a period of transi5on and evolu5on. Commi.ee Members will par5cipate in quarterly communica5on planning mee5ngs and help develop/refine communica5on strategies.

The Subcommi.ee is also envisioned to be a feedback loop for Council when considering escala5on and/or response to citywide communica5on needs while balancing limited fiscal resources. Staff recommends the Council appoint Mayor Washington (as defacto City spokesperson) and Council Member Oro (because of his professional communications expertise).

To enact any of the requested changes, the Council may wish to:

Nominate interested members during the meeting
Discuss availability and alignment with other existing committee assignments Determine if an alternate should also be designated

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
15378(b) - The ac5on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec5ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. 2025 City Council Appointments List with Updates
159
2025 City Council Committee Appointment List
Name Meeting Location Notes Meeting Contact First Appointee Second
Appointee Alternate
Form 700
Filers Comp.

Finance Subcommittee City Hall
Standing: 9:00 am 2nd Thursday, Quarterly.

Brown Act applies
City Manager: 707-647-4351;
[email protected] Washington Joseph Not Required No Public Art Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Joseph Oro Not Required No
Legislative Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Lamattina Joseph Not Required No Commission Interview Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Oro Cruz Not Required No
Watson Ranch Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Cruz Joseph Lamattina Not Required No Economic Development Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Joseph Lamattina Not Required No Community Grant/Volunteer Service Award
Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Oro Joseph Not Required No
The Wall That Heals City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Washington Cruz Not Required No Communications Subcommittee City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Washington Oro Not Required No Napa County TBD Ad-hoc
City Manager: 707-647-4351;
[email protected] Joseph Oro Not Required No
Napa Valley Unified School District City Hall Ad-hoc
City Manager: 707-647-4351;
[email protected] Lamattina Joseph Not Required No TBID Local Governing Committee City Hall
Meets: 1st Wednesday in May and December;
at 11:00 a.m. Brown Act applies.

City Clerk: 707-647-4369;
[email protected] Oro Joseph Not Required No American Canyon Fire Protection District
Board City Hall
Meets: 4th Tuesday.Monthly. Brown Act
applies.

ACFPD Executive Assistant: 707-551-0653;
[email protected] All Council Members Required Yes Napa County Flood Control and Water
Conservation District
1195 Third Street, 3rd
Floor, Napa 94558
Meets: 9:00 am. 2nd Tuesday. Monthly. Brown
Act applies
[email protected];
[email protected];
FPPC: [email protected] Washington Cruz Required No Napa County Local Agency Formation
Commission (LAFCO)
1196 Third Street, 3rd
Floor, Napa 94558
Meets: 2:00 p.m., 1st Monday. Bi-Monthly.

Appointment by City Select Committee. Brown
Act Applies [email protected]; 707-259-8645 Oro Required Yes Local
Countywide
Multi-Jurisdictional 2x2 Committee
City Council Standing Committee and Ad-Hoc Subcommittees 160
2025 City Council Committee Appointment List
Name Meeting Location Notes Meeting Contact First Appointee Second
Appointee Alternate
Form 700
Filers Comp.

Napa County Resource Conservation
District (RCD) 625 Burnell St., Napa
Meets: 8:00 a.m., 2nd Thursday. Monthly.

Appointment made by Board of Supervisors. Lucas Patzek 707-690-3119; [email protected] Washington Joseph Required No Napa County Watershed Information
Center & Conservancy (WICC)
1195 Third Street, 3rd
Floor, Napa 94558
Meets: 3:00 p.m. 4th Thursday. Quarterly.

Appointment made by Board of Supervisors.

Dana Morrison, Supervising Planner; 707-253-
4437; [email protected] Lamattina Cruz Not Required No Napa County Climate Action Committee
(CAC)
1195 Third Street, 3rd
Floor, Napa 94558
Standing: 9:30 am 4th Friday. Monthly. Brown
Act applies [email protected]; 707-253-4417 Joseph Lamattina Washington Not Required No Napa Vallejo Waste Management Authority
(NVWMA) City Hall
Meets: 4:00 p.m. on third Mondays in Jan, Mar,
Apr, May, Jun, Jul, Sept, Nov. Brown Act applies
[email protected]; 707-299-
1731; [email protected] Washington Oro Required
$100 per
meeting
Napa Valley Transportation Authority
(NVTA)
625 Burnell Street, Napa
94559
Meets: 1:00 p.m. 3rd Wednesday. Monthly.

Brown Act applies [email protected]; 707-259-8633 Washington Joseph Cruz Required No Napa Valley Tourism Corporation Varies
Meets: 8:30 a.m. Last Thursday. Quarterly.

Brown Act applies [email protected]; 707-226-5813 Oro Joseph Not Required No Napa County City Selection Committee
1195 Third Street, 3rd
Floor, Napa 94558
Meets: 9:00 p.m., 3rd Tuesday. Quarterly. Rep
must be Mayor
707-253-4580;
[email protected] Washington Not Required No (ON HOLD) Napa County Youth
Opportunity Commission Varies
Meets: 4:30 p.m., on 3rd Wednesdays, as
needed District Attorney 707-253-4211 Washington Cruz Not Required No Napa-Solano Agency on Aging Oversight
Board
Alternates:

Napa County
1195 Third St., 3rd Floor,
Napa
Solano County
676 Texas Street,
Fairfield
Meets: 10:00 a.m. 4th Monday. Monthly.

Appointment made by Board of Supervisors.

Elaine Clark; [email protected]; Direct 707-
784-8792 - Main 707-784-8960 Lamattina Oro Not Required No Association of Bay Area Governments
(ABAG) Executive Board
375 Beale Street, 1st
Floor, San Francisco,
94105
Meets: 5:10 p.m., 3rd Thursday. Monthly City
select appointment
Fred Castro: [email protected]; office
415-820-7913; cell 415-690-0829
Washington (to city
selection
committee) Required
$150 per
meeting
Association of Bay Area Governments
(ABAG) General Assembly
375 Beale Street, 1st
Floor, San Francisco,
94105 Meets: Annually - Usually in June
Fred Castro: [email protected]; office
415-820-7913; cell 415-690-0829 Cruz Oro Not Required No North Bay Water Reuse Authority ZOOM ONLY Meets: 9:30 a.m. 3rd Monday, Quarterly 707-235-8965; [email protected] Joseph Oro Required No North Bay Watershed Association Varies Meets: 9:30 a.m., 1st Friday. Quarterly. 707- 235-8965; [email protected] Cruz Not Required No Regional
161

CITY COUNCIL AGENDA
MAY 6, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 24.

TITLE
AB 2561 Presentation on Staff Vacancies, and Recruitment & Retention Efforts in 2024

RECOMMENDATION
Receive and file report.

CONTACT
Juan Gomez, Assistant City Manager
Scott Corey, Human Resources Officer II

BACKGROUND & ANALYSIS
Effec4ve January 1, 2025, Government Code sec4on 3502.3 was added to the Meyers-Milias-Brown Act (the "MMBA") by AB 2561. The MMBA authorizes local public employees, as defined, to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representa4on on ma?ers of labor rela4ons. In adop4ng AB 2561, the State Legislature found a statewide interest in ensuring that public agency opera4ons are appropriately staffed and that high vacancy rates do not undermine public employee labor relations.

The new law requires public agencies to present the following informa4on in a public presenta4on to the governing board once per fiscal year prior to the adoption of a new fiscal year budget:
the status of vacancies
recruitment and retention efforts, and
any necessary changes to policies, procedures, and recruitment ac4vi4es that may lead to obstacles in the hiring process.

If the vacancy rate of any bargaining unit is 20% or more of its membership or higher, the agency is required to provide additional more detailed information.

Preparing this report is an affirma4ve obliga4on of the public agency. An employee organiza4on does not need to request its presenta4on. The City no4fied Teamsters Local 315 of this presenta4on and its opportunity to present additional information to the City Council regarding these matters. 162
Vacancies
In 2024, the City experienced an average monthly vacancy rate of 7.0% across all posi4ons in full4me classifica4ons. The lowest monthly rate was 4.7% and the highest monthly rate was 9.5%. The table below provides detailed information on a monthly basis. 2024 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Vacancies 1 1 0 0 0 2 3 0 1 0 2 2
Filled
Vacancies
0 0 0 0 1 1 0 2 0 1 0 2
Remaining
Vacant
4 5 5 5 4 5 8 6 7 6 8 8
Budgeted FTEs 85 85 85 85 85 85 84 84 84 84 84 84
% Vacancies 4.7% 5.9% 5.9% 5.9% 4.7% 5.9% 9.5% 7.1% 8.3% 7.1% 9.5% 9.5% Recruitment Process
The purpose of the City's recruitment process is to hire the most qualified and superior applicants through an open compe44ve process based on the knowledge, skills and abili4es required for the job classifica4on. Recruitment policies and procedures are described in the Human Resources Policies and Prac4ces Manual and the Employee Selec4on Handbook. The recruitment process is summarized in the table below.

Recruitment / Hiring Process Step Description
Vacancy Created
Voluntary Separation, Retirement, Involuntary
Separation, Internal Movement, Newly Budgeted
Position
Recruitment Requisition
Department submits recruitment requisition to
fill vacancy, City Manager approves requisition for
HR to process
Determine Recruitment Activity Type
Utilize existing eligibility list/ongoing recruitment,
open recruitment, or internal promotional
recruitment
Job Posting
Advertise job opening and recruitment on
websites and agency social media
Application Screening Pass applicants that meet minimum qualifications Candidate Examination
Pass candidates scoring 80% or more on
written/practical exam or pass subject matter
expert oral exam
Place Candidate on Eligibility List
HR places qualifying applicants on eligibility list
and recommends top qualifiers for interview
Candidate Internal Panel Oral Exam
Approve candidates to eligibility list that pass
internal panel oral exam
163
Select Candidate
HR recommends hire of top candidate to
Manager, Manager approves recommendation
Conditional Job Offer City Manager authorizes HR to make conditional job offer to selected candidate
Pre-Placement Process
Selected candidate accepts conditional job offer,
HR processes background check and physical
Job Placement Selected candidate passes background check and physical, selected candidate is given an
employment start date
In 2024, the City filled seven vacancies:
5 through open competitive recruitments
2 through internal promotional recruitments
The average number of days between the vacancy occurring and when it was filled were 222 days for the open external recruitments
275 days for the internal recruitments
Obstacles to Hiring
Staff reviewed our hiring policies, procedures and results of these recruitments to iden4fy poten4al obstacles in the City's hiring process. We noted the following potential obstacles:

Vacancies can create opportunities to evaluate organizational efficiencies and staffing pivots.

Communica4on lapses between Human Resources and the hiring Departments can lead to gaps in hiring process.

Hiring specialty public safety support posi4ons that had not been recruited in many years is complex.

To address these, the City has:

Filled a vacancy in Human Resources enabling an increase in recruitment focus Human Resources staff improved frequency and quality of hiring discussions with Departments
Some of these delays do not lend themselves to quick fixes, particularly because Public safety support positions have unique requirements and qualifications Organiza4onal assessments take 4me to complete, par4cularly when budgetary decisions are required. Temporary or interim staff appointments are used to complete work.

Retention Statistics
Staff reviewed the primary drivers behind the 12 vacancies created in 2024. Of the 12 vacancies in 2024:
164
41% (5 vacancies) were from voluntary separations
25% (3 vacancies) were from newly budgeted positions or staff growth 17% (2 vacancies) were from internal promotions
17% (2 vacancies) were from retirements
The City experienced no involuntary separations in 2024.

Bargaining Group Impacts
AB2561 requires the City to perform an analysis of the impact of total vacancies on each bargaining group to determine if any group experienced a vacancy rate of 20% or more. If that threshold is met, the City is required to provide addi4onal informa4on for each impacted group. The City has two bargaining groups: the General Unit represen4ng hourly employees and the Mid-Management Unit representing supervisors and managers.

For the General Unit, there were 4 vacancies represen4ng 7.7% of its represented membership of 52:

Engineering Technician
Maintenance Worker (2)
Plant Operator
For the Mid-Management Unit, there were 2 vacancies represen4ng 13.3% of its represented membership of 15:

Management Analyst
Wastewater Operations Manager

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
There is no fiscal impact related to accepting and filing this report.

ENVIRONMENTAL REVIEW
15378(b) - The ac4on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec4ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

None
165
City Council Update
May 6, 2025
Public Works Department
Water/Water Reclamation/Environmental
Services/Distribution & Collection Divisions
166
Water Reclamation Facility (WRF)
Our main objectives are to improve the quality of wastewater by eliminating pollutants and toxicants and preserving our natural water resource for reuse.

Staffed by Four certified operators and one mechanic:
• Operate and maintain the WRF to meet stringent State/Local Limits
• Maintain and operate five sewer pump and lift stations. • Maintain a safe work environment.
• Stay up with new emerging technologies and trends
• Always looking for continual improvement and growth
167
• Maintenance activities:

1. Completed drain through liner for vactor
dump location, with the Collections Team.

2. Replace train 1 Membrane

3. HSW Contractor conversations regarding
AnMBR Technology with GHD, Brown and
Caldwell, Carrollo, Kennedy Jenks.

Walked with final contractor for land clearing for
HSW project Membrane replacement
• Projects in the works: • SCADA Upgrade WRF & WTP • Master Planning phase • Ponds Solids Hauling SB 1 • Additional Membrane Replacement 3 WRF Highlights
June 2024-April 2025
168
Collections System
We are committed to providing responsible and reliable services for the community through a comprehensive maintenance and operations program.

Staffed by Four
certified Collections
Workers and one
Supervisor:

Maintain Compliance
in accordance with
our Sanitary Sewer
Management Plan
Knowledge on how to
respond to a sewer
spill
Cleaning the sewer
system
CCTV or camera the
inside of the
collection system
Prevent sanitary
sewer overflows
Inform Public through
outreach
169
170
Collections Highlights
June –April 2024- 2025
Complete wiring and Setup of new
CCTV Trailer to operate new
GranitNet Software. Cleaned out the Center Pond, over
500,00 Gallons of capacity gained 3 Smart covers were installed Over 12,000’ sewer pipe cleaned and maintained. One sewer overflow reported. Six sewer backups caught before becoming a spill. Updating the 2025 SSMP with new
requirements issued from the State
Water Board.
New Spill Emergency Response
Plan for each pump station in
development. 171
Water Treatment Facility (WTP)
Our main objectives to remove impurities and contaminants from water, making it safe for human consumption and other purposes.

Staffed by Three certified operators and one mechanic:
• Operate and maintain the WTP to meet stringent State/Local Limits • Maintain and operate the conventional and MBR treatment facilities. • Maintain a safe work environment.
• Stay up with new emerging technologies and trends
• Always looking for continual improvement and growth
172
Water Division Stats
June –April 2024- 2025
 1,785 service calls.  307 USA Responses.  526 Valve Repair & Maintenance.
 650 Shut-off/Turn-on
services.
 319 water meter leaks
repaired/identified.
 98 water meters replaced.  33 new water meters
installed.
 50 water service
connections replaced.
3 water main repaired. t.
173
Water Division Projects
June –April 2024- 2025
 Replaced lighting in
Membrane Plant building.
 Replaced Membrane
Stainer.
 Sludge Pond removal,
testing and hauling.
 New septic treatment
system installed.
 New access gate.  Replaced roll-up door and
installed emergency gates
North & South of property.
 New Insight Management
Panel – Veolia.
 12 membrane cassettes
replaced & added 4 new
cassettes equivalent to 800
174
Environmental Services Division (ESD)
Our main objectives to protect public health and the environment by ensuring compliance with relevant laws and regulations, while also promoting environmental awareness and stewardship.

Staffed by Three certified EDS specialist and one mechanic:
• Meet the City of American Canyons stringent State/Local regulatory limits, while also promoting outreach.
• Maintain and operate the cites permits and compliance obligations. • Maintain a safe work environment.
• Stay up with new emerging technologies and trends.
• Always looking for continual improvement and growth.
175
Environmental Services Division Programs
• Water Reclamation Facility & Water Quality Compliance/Reporting • Pretreatment Inspections/Programs
• Pollution Prevention/Outreach
• Recycled Water Permits/Programs/Spill Reporting
• Water Conservation Public Programs
• Solid Waste Franchise/SB 1383 Regulations/Hazardous Waste • Bay Area Air Quality Management District Permits
• Hazardous Materials Business Plan (HMBP) Unified Program • Support Stormwater Illicit Discharges/Reporting
• Sustainability /EV Charging System/ Solar
11176
• Environmental Services:

WRF Laboratory
•Processed approximately 2000 samples of
Influent and Effluent water
•Tested for California Dept of Health –
COVID, RSV, Flu, H5, monkey pox 3
• Manage -49 Commercial Permits , 22 Zero
Discharge Permits , 3 SIU Permits, 58
Permitted Commercial Users
12 ESD Highlights
June 2024-April 2025
177
• Environmental Services:

Stormwater Support- Illicit Discharges Investigated 11
Stormwater Illicit Discharges 2024
• 6 Bay Area Air Quality Management District Napa County HMBP • Manage 7 Permits from BAAQMD • Manage 5 Facilities regulated as HMBP and will be adding 3 more this year • Inspected 226 residential accounts and flipped 611 lids Residential Compost Hub Renegotiated 10-year Franchise
Agreement with Recology 11,314 Tons Garbage 3,472 Tons
Recycling 6,987 Tons Organics
OUTREACH • Donaldson Way Career Fair • ACHS Citizens
Academy • Watershed Explorers Field Day – Canyon Oaks • Meet Me In the Streets.
13 ESD Highlights Continued
June 2024-April 2025
178
Staff Accomplishments
June 2024 – April 2025
Kelly Passed Grade 1 Collections
Daniel Passed Treatment Operator 3
Eric Passed his Collections 3 Exam
New Maintenance Worker for Collections – Andy
Mid-Managers completed RGS Leadership
Academy and Support of staff with exam prep
courses
179
Questions?
180
City Council Committee Report
Submitted
by: *
Councilmember Brando Cruz Council
Meeting
Date:
05/06/2025
Event
Date:
02/04/2025 Event Type Conference
Event Title: * Fire Districts Association of California - Leadership Symposium Event Report: Councilmember David Oro and I attended the annual Fire Districts Association of California Leadership Symposium.  We heard from key note speakers and had an opportunity to connect with executive chief officers and civilian fire service professionals.  It was an informative and engaging experience.

File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
10/04/2025 Event Type Community Event
Event Title: * American Canyon High School Business Plan Presentations (Judging) Event Report: Interim Assistant City Manager Juan Gomez and I participated in a judging panel at the American Canyon High School.  ACHS Teacher Scott Marsden, in collaboration with Chamber of Commerce CEO Valerie Zizak-Morais, educated students on how to develop and present a business plan.  We were very impressed with the ideas and plans these future entrepreneurs presented to us.  Great job, Mr. Marsden and Valerie! File/Photo Upload Max file size for all uploads is 25 MB 181
City Council Committee Report
Submitted
by: *
Mayor Pierre Washington Council
Meeting
Date:
05/06/2025
Event
Date:
16/04/2025 Event Type Committee Report
Event Title: * Napa Valley Transportation Authority (NVTA) Special Meeting Event Report: On April 16, 2025, Vice Mayor Mark Joseph (who is also the Chair of NVTA) and I attended the NVTA Board Members intersection 2050 Countywide
Transportation Plan (CTP) Kick-Off Retreat. We received a lot of good feedback from the public. We will be bringing the public comments back to the Board, as well as prompting additional comments and
feedback as we progress through the CTP process.

File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
16/04/2025 Event Type Committee Report
Event Title: * The Napa Valley Transportation Authority-Tax Agency (NVTA-TA) 182
Event Report: On April 16, 2025, Vice Mayor Joseph (also the Chair) and I attended the Napa Valley Transit Authority Tax Agency (NVTA-TA).

The NVTA-TA is
the local transportation sales tax authority. On November 6, 2012, the voters in Napa County approved Measure T, the Napa Countywide Road Maintenance Act.

Measure T is a ½% sales tax expected to generate roughly $300 million over a 25-year period beginning July 1, 2018, when the Measure A Flood Tax expires, and is to be used for the rehabilitation of local streets and roads.

In preparation of the Measure T
Ballot measure, NVTA-TA developed an expenditure plan, which was approved by NVTA. The expenditure plan requires that NVTA-TA appoint members to the ITOC.

In accordance with the Expenditure Plan and Ordinance, the ITOC will be tasked with review of fiscal and program performance of the retail transaction and use tax transportation program through a biennial performance audit to ensure that all transportation retail transactions and use tax revenues are spent by the Authority in accordance with all provisions of the voter-approved Expenditure Plan and Ordinance.

To learn more about the ITOC, find
agendas, or apply to be a member, please visit here.

File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
17/04/2025 Event Type Committee Report
Event Title: * Association of Bay Area Governments (ABAG) Executive Board meeting in SF Event Report: On April 17, 2025, Supervisor Belia Ramos (who is the President of ABAG) and I attended the Association of Bay Area Government Board (ABAG) meeting in San Francisco.

A little background and history of why this committee is important to our city. ABAG is part regional planning agency and part local government service provider. Within each of these two categories we perform a broad range of activities for our members.

ABAG outlines work program goals and objectives for the Bay Area’s nine counties and 101 cities and towns every year
ABAG membership is voluntary and represents the cities, towns and counties of the Bay Area with a population of more than 7 million people. We offer members research and analysis, education and outreach, regional coalition coordination, and cost-effective member service programs.

Building partnerships within the Bay Area and beyond reinforces ABAG's problem-solving approach to issues affecting every community in our region. 183
For general comments and questions please email us at [email protected].

File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
15/04/2025 Event Type Committee Report
Event Title: * Flood Control & Water Conservation District Event Report: The Napa County Flood Control and Water Conservation District is governed by a Board of 11 elected officials. The Board consists of the five Napa County Supervisors, the mayors of Napa, St. Helena, American Canyon, Yountville and Calistoga, and one Napa City Council member.

The Napa County Flood Control and Water Conservation District's mission is the conservation and management of flood and storm waters to protect life and property; the maintenance of the County watershed using the highest level of environmentally sound practices; and to provide coordinated planning for water supply needs for the community. 184
File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
18/04/2025 Event Type Other
Event Title: * (((((((((((((((( Emergency Preparedness ))))))))))))))) Event Report: Emergency
Preparedness
Riding
Out a Disaster
Can you go it alone for three days?
Would you be ready to ride it out if an earthquake hit today? Would you be self-sufficient after a major flood? With some basic planning and thinking ahead, preparing your home for a disaster is easy.

General
Tips
Here are some general tips on what to
do before, during and after an earthquake, flood or other disaster, developed by the California Governor's Office of Emergencies Services to help you get ready to ride it out.

The
first 72 hours after a disaster are critical. Electricity, gas, water and telephones may not be working. In addition, public safety service such as police, fire departments and public works personnel will be busy handling serious crisis. You should be prepared to be self-sufficient (able to live without running water, electricity and/or gas, telephones and assistance from safety services) for at least three days following a disaster. To do so, keep on hand in a central location the following:
o
Alternative cooking
source. Store a barbecue or camping stove for outdoor cooking. o
Extra blankets,
clothing, shoes and money.
o
Fire Extinguisher - Your
fire extinguisher should be suitable for all types of fires. o
First Aid Kit - Make
sure it's well stocked, especially with bandages and disinfectants. 185
o
Flashlights with extra
batteries - Do not use matches or candles after a disaster until you are certain there are no gas leaks.
o
Food - Enough for 72
hours, preferably one week.
o
Portable radio with
extra batteries. Most telephones could be out of order after an earthquake. The radio will be your best source of information.
o
Special Items - Have at
least a one-week supply of medications and food for those with special needs. o
Tools - Have an
adjustable or pipe wrench for turning off the gas meter. o
Water - Enough so each
person has a gallon a day for 72 hours, preferably one week. Store in airtight container and replace it every six months.
186
File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
14/04/2025 Event Type Committee Report
Event Title: * Napa Valley Transit Authority (NVTA) Executive Director Interview Panel Event Report: On April 14, 2025, Vice Mayor Joseph (also the NVTA Chair) and I participated in an all-day interview panel for the new Executive Director of the NVTA.

CONGRADULATIONS to Kate Miller, Executive Director of the NVTA who will be retiring at the end of June 2025 File/Photo Upload Max file size for all uploads is 25 MB Event
Date:
11/04/2025 Event Type Community Event
Event Title: * Mayors Lunch (Vallejo | Benicia | American Canyon) Event Report: On April 11, 2025, I had lunch with our neighboring Mayors, Mayor Steve Young from Benecia and Mayor Andrea Source from Vallejo.  The benefits of creating a Multi-City Community for these meetings is to build our "tri-cities" relationship and engage in ongoing communication. 187
Connecting with the mayors will get us talking, and we are discovering very quickly that we all have beautiful unique places where we Live, Work and Play, but our front pages often are the same.

We have committed to monthly meetings with one another because our roles are crucial to our individual city's day to day challenges and opportunities.

More to come...

Vallejo:  Andrea Source                                    Benicia: Steve Young File/Photo Upload Max file size for all uploads is 25 MB 188

FUTURE AGENDA ITEMS OF NOTE
May 7, 2025 - OSATS Meeting. 6:30 p.m.

Parks and Community Services Master Plan
OSATS Draft Annual Work Plan FY25/26
May 8, 2025 - Parks and Community Services Meeting. 6:30 p.m.

Parks and Community Services Master Plan
PCS Draft Annual Work Plan FY25/26
May 20, 2025 - Regular City Council Meeting. 6:30 p.m.

Presentation - Kids Commerce/Fee Waiver; Meet Me in the Street Proclamation – Memorial Day
Proclamation - Public Works Week
Proclamation – Mental Health Matters
Proclamation – Historic Preservation Month
Proclamation – National Bike Month
Presentation - Housing Authority of the City of Napa Annual Report Presentation - Fair Housing Napa Valley Annual Report
Presentation - Napa Sonoma ADU
Green Island Road Widening – Award of Contract
General Plan Update, EIR, and Zoning Update First Reading LLAD 2025/26 Engineer’s Report
FY 2025/26 Preliminary Budget
May 22, 2025 – Planning Commission Meeting. 6:30 p.m.

NACC Development Agreement Extension
Crawford Way Multi family project Design Review Permit
June 3, 2025 - Regular City Council Meeting. 6:30p Open Session Proclamation – Pride Month
FY 2025/26 Final Budget
NACC DA Extension First Reading
LLAD 2025/26 Budget
June 17, 2025 - Regular City Council Meeting/Joint PCS and OSATS. 6:30p Open Session Proclamation – Juneteenth
OSATS Work Plan FY25/26 – Joint with OSATS
Newell Management Plan – Joint with OSATS
PCS Work Plan FY25/26 – Joint with PCS
Facility Naming – Joint with PCS
June 26, 2025 - Planning Commission Meeting. 6:30 p.m.

July 15, 2025 - Regular City Council Meeting 6:30p Open Session Proclamation – Park sand Recreation Month
Newell Open Space Management Plan
Q1 CIP Update
189
Unscheduled Council Directed Items Councilmember
Date of Council
Vote Notes
American Canyon History Report Washington 7/18/2023 In progress, PCS on 4/10 Alignment of West Side Connector Joseph 10/17/2023
In progress pending General Plan Update
(May 2025)
All Electric Reach Code (Discussion only) Joseph 11/7/2023 On hold pending RCAAP and Berkeley
litigation.

Food Ware Ordinance Joseph 9/17/2024 On hold, pending RCAAP Purple Heart Designation Washington 10/15/2024 In progress, council date TBD A.I. Policy Oro 12/3/2024 In progress, council date TBD Certification Program for Non-Profits Joseph 12/17/2024 In progress, council date TBD Presentation by Audubon Society Joseph 04/15/2025 In progress, council date TBD 190