SPECIAL JOINT CITY COUNCIL AND PARKS &
COMMUNITY SERVICES COMMISSION
MEETING AGENDA
4381 Broadway, Suite 201 American Canyon, CA
94503
June 17, 2025
7:30 PM
1. Facility Naming
Recommendation: Review and discuss name recommenda1ons for the "former" Napa Junction Elementary School, Community Park I, and Community Park II.
2. Work Plan Fiscal Year 2025/26
Recommendation: Adopt a Minute Order approving the Parks and Community Services Commission Work Plan for Fiscal Year 2025/26.
Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro Chair: Gina Griggs
Vice Chair: Elston Mallory, Jr.
Commissioners: Shirley Koot, Scott Myer, Iain Smith
7:30 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
This time is reserved for members of the public to address the City Council on items that are not on the Open Session agenda and are within the subject matter jurisdiction of the City Council. Comments are limited to 3 minutes.
Comments for items on the Open Session agenda will be taken when the item is called in Open Session. The City Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.
BUSINESS
ADJOURNMENT
CERTIFICATION
I, Taresa Geilfuss, City Clerk for American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA JUNE 17, 2025 1 PUBLIC PARTICIPATION
Tonight's meeting is a limited public forum. American Canyon promotes respectful and responsible behavior among its meeting participants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimination based on race, creed, color, age, religion, gender marital status, status regarding public assistance, national origin, physical or mental disability or sexual orientation/gender identification, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.
City Council and other public meetings will be conducted in person. This meeting is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.
Zoom Link: Click here. Webinar ID: 847 1017 1711; Passcode: 123456. Phone in to Zoom: 408-638-0968 Oral comments, during the meeting: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.
Written comments: Submit written comments by the eComments link, located on the Meetings & Agendas page of our website. eComments are available to council members in real time. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.
The above identified measures exceed all legal requirements for participation in public comment, including those imposed by the Ralph M. Brown Act. For more information, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].
AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the meeting and are available to the public via the City’s website at www.americancanyon.gov.
AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief description of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting.
SPECIAL JOINT CITY COUNCIL AND PARKS AND COMMUNITY SERVICES COMMISSION MEETING AGENDA JUNE 17, 2025 2 SPECIAL JOINT CITY COUNCIL AND PARKS AND
COMMUNITY SERVICES COMMISSION AGENDA
JUNE 17, 2025
STAFF REPORT
BUSINESS
ITEM NUMBER: 1.
TITLE
Facility Naming
RECOMMENDATION
Review and discuss name recommenda.ons for the "former" Napa Junc.on Elementary School, Community Park I, and Community Park II.
CONTACT
Alexandra Ikeda, Parks and Recreation Director
BACKGROUND & ANALYSIS
As part of the Parks and Community Services Work Plan for Fiscal Year 2024/25, the Commission was tasked with renaming the "former" Napa Junc.on Elementary School, Community Park I, and Community Park II. Following the Facility Naming Policy (A:achment 1), the public naming process opened on July 18, 2024, and closed on August 30, 2024.
The Parks and Recrea.on Department received 62 applica.ons, with 61 mee.ng the naming criteria.
The Commission reviewed 24 applica.ons for Community Park I (A:achment 2), 24 applica.ons for Community Park II (A:achment 3), and 13 applica.ons for the "former" Napa Junc.on Elementary School (A:achment 4). The previous Commission (term ended in December 2024) reviewed the applica.ons on September 12 and October 10, 2024, and provided a recommenda.on to the incoming Commission. The current Commission reviewed both the applica.ons and the recommenda.ons provided by the previous Commission on March 13, 2025. The Commission is recommending the following names for Council consideration:
Community Park I
1. Rio Del Mar Park - based on the geographical location.
2. John Mickey Park - based on a founder of the community.
3. American Canyon Community Legacy Park - based on American Canyon's history.
Community Park II
1. Donaldson Park - based on the geographical location.
2. Independence Park - based on American Canyon's history and use of the park. 3 3. Patriot Park - based on American Canyon's history and use of the park.
4. Leon Park - based on a founder of the community.
5. Mikolajcik Park ("Mickey Park") - based on a founder of the community.
Napa Junction Elementary School
1. Mikolajcik Center - based on a founder of the community.
2. Junction Point Center - Based on American Canyon's history.
3. Heritage Hall - based on American Canyon's history.
Next Steps
Based on the Council's selec.on of names, staff will return to the Council on July 15, 2025, with a Consent Item to formally adopt the renaming of Community Park I, Community Park II, and the "former" Napa Junction Elementary School.
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Community and Sense of Place: "Build on the strength of our local community to develop a clear 'sense of place' and establish our unique identity."
FISCAL IMPACT
No Fiscal Impact associated with this item at this time.
ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:
1. Resolution 2023-93: City Facility Naming Policy
2. Community Park I
3. Community Park II
4. Napa Junction
4 RESOLUTION NO. 2023-89
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON TO REPEAL AND REPLACE RESOLUTION 2007-168 WITH THE UPDATED CITY FACILITY NAMING POLICY.
WHEREAS, the City of American Canyon wishes to adopt a written policy for naming City Facilities, which is broadly defined to include parks, parklands, trails, open spaces, facilities, monuments or landmarks, and parking lots; and
WHEREAS, naming a City Facility is a significant decision that can have social, historical, and cultural implications; and
WHEREAS, the City Facility Naming Policy will provide an opportunity to receive valuable insight into our community' s perspectives, memories, and connections to location, which needs to be taken into consideration before making any changes; and
WHEREAS, the City of American Canyon strives to identify names for City Facilities that best reflect the significance of a feature and the community it serves, while also ensuring a worthy and ensuring legacy for the City's parks and recreation system; and
WHEREAS, the purpose of this policy is to establish a criteria and process to guide the naming of City Facilities and ensure that names honor places, history, persons, organizations, events, and natural environments that focus on local American Canyon significance and may also reflect California or natural names when appropriate; and
WHEREAS, the City wishes to ensure that this policy reflects principles of diversity, equity, and inclusion in the naming process - reflecting everyone in the American Canyon community and intentionally broadening representation; and
WHEREAS, the Parks and Community Services Commission shall serve as the Technical Advisory Committee ( TAC). The TAC will review and discuss the qualified applications at a regularly scheduled Parks and Community Services Commission meeting - this will be an agenized item and will be subject to Public Comment. The TAC is encouraged to engage with the community and listen to their feedback during the PCS meeting and make a final recommendation to the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City of American Canyon approved the City Facility Naming Policy as outlined in Exhibit A.
PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of December 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Aboudamous, Joseph, Oro, Washington, Garcia
None
None
None
Leon Garcia, Mayor
5 ATTEST:
Taresa Geilfuss, CityClerk William D. Ross, City Attorney
EXHIBIT A
CITY FACILln' NAMING POLICY
6 1. INTRODUCTION
It is the City of American Canyon's goal to establish a uniform policy to name and rename City Facilities, which is broadly defined to include parks, parklands, trails, open spaces, facilities, monuments or landmarks, and parking lots. The naming of a City Facility is a significant decision that can have social, historical, and cultural implications. The City of American Canyon strives to identify names for City facilities that best reflect the significance of a feature and the community it serves, while also ensuring a worthy and enduring legacy for the City's parks and recreation system. This policy does not cover the naming of new streets that are being considered within the development of a new subdivision, this occurs through the City's planning process and ensures that engineering and public safety criteria are met.
2. PURPOSE
The purpose of this policy is to establish a criteria and a process to guide the naming of City Facilities and ensure that names honor places, history, persons, organizations, events, and natu ral environments that focus on local American Canyon significance and may also reflect California or natural names when appropriate. It is the policy of the City to reflect the principles of diversity, equity, and inclusion in the naming process. Facility names should reflect everyone in the American Canyon community and intentionally broaden representation.
3. NAMING CRITERIA
In selecting the name for a City Facility, the following criteria shall be used. Please note the criteria are not listed in a particular order, and a name is not required to meet all the criteria listed below.
a. Names should reflect diversity, equity, and inclusion and be representative of the American Canyon community. Names should intentionally broaden the representation of people in our community.
b. Names should prioritize local American Canyon significance, however, names that reflect California or a national lens may be considered. c. Names should be appropriate to the facility by reflecting the expression of the place (its topography, geology, etc.), history, flora and fauna, and use of an area . d. Geographic location.
e. Park features: natural or constructed ( wildlife, lakes, memorials, etc.). f. An adjoining subdivision, street, school, or natural feature. No City Facility shall be given the same name as an existing school site or public facility, except where the site abuts one another.
g. A commonly recognized historical event, group, organization, or individual ( living or deceased).
h. Any individual who provided outstanding accomplishments for the good of the community. Quality of the contribution, length of service, and other factors should be considered.
7 i. Any individual who provided an exceptional service in the interest of the park system.
When naming a City Facility after a person or group, an in-depth description of the contributions to the City must be provided.
j. A City Facility may be named after an individual { living or deceased) or organization that contributed significantly through sponsorship, donation, services, or monetary contribution, or through a lasting significance to the acquisition of the piece of land, planning, development, construction, or renovation of that facility. This shall not constitute an obligation by the City to name the City Facility after the individual or organization.
4. PROCEDURES
The City of American Canyon' s Parks and Recreation Department will conduct public engagement and outreach opportunities, including soliciting input from American Canyon residents, and holding public meetings with the Parks and Community Commission and City Council. The timeframe for naming a City Facility is estimated to take approximately 4 to 6 months,
a. Any American Canyon residents, business owners, or organizat ions may submit a request to name or rename a City Facility to the City Manager by completing the City Facility Naming Application. In addition, the City Council may direct City staff to initiate the naming process. Such requests will be required to follow this pol icy. b. The City may purchase privately owned property within the City's boundaries. In this case, the City may choose to rename the facility to better fit the use and purpose ofthat facility. If this occurs, the renaming ofthis facility is subject to this policy. c. The Parks and Community Services Commission will serve as the Technical Advisory Committee (TAC).
d. The City of American Canyon's Parks and Recreation Department will conduct a public notification process soliciting community input through the City Facility Application - Applications will be accepted for 30 days. Once the 30 days have concluded, the Parks and Recreation Department will review all submitted applications; qualified applications will be given to the TAC.
e. City staff will prepare a staff report for the TAC that should include the following:
i. Number of quallfied Applications with suggestions.
ii. Background, history, geographical, and/or identifying features of the City Facility.
iii. Document public outreach efforts and community engagement opport unities. iv. Overview of submissions, including the fiscal impact of naming . f. The TAC will review and discuss the qualified application at the regularly scheduled Parks and Commun ity Services ( PCS) Commission meeting - this will be an agenized item and will be subjected to Public Comment. The TAC is encouraged to engage with the community and listen to their feedba ck during the PCS meeting and make a final recommendation to the City Council.
8 g. The City Council will consider a recommendation from the Parks and Community Services Commission and make a final decision to name the City Facility.
5. DEFINITIONS
City Facility: Broadly defined to include parks, parklands, trails, open spaces, facilities, monuments or landmarks, and parking lots.
Parks: Open space owned and managed by the City of American Canyon for recreational and/or natural resource values. This includes all traditionally designed parks, gardens, and specialized parks under the stewardship of the City.
Trails: Any Class 1 trail or path that is located on property owned and managed by the City.
Open Space: All natural, preserved, and agricultural land that is owned and operated by the City.
Facilities: Any buildings or structure that is located on property owned and managed by the City.
Diversity and Inclusion: American Canyon is home to a diverse and multicultural community, and efforts to promote diversity and inclusion are crucial for building a welcoming and equitable community. These are aspects that our City is proud of and are essential in creating a thriving and harmonious society.
Functional: Geographical, location, event, natural, historic, and cultural significance.
Honorarium/ Memorial: Honors a person ( living or deceased) or organization who has made significant and/ or major contributions to the American Canyon community, Napa County, or the State of California.
Regional: A Napa County or State of California lens that is applicable to American Canyon directly or broad association.
Donation: A donation of property, goods, or cash generally with no expectations in return. If this gift is contingent upon a special request, it is made subject to a condition".
Sponsorship: Financial or in-kind support from an individual or corporation for a specific service, program, facility, park, or event in return for certain benefits. 9 10
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SPECIAL JOINT CITY COUNCIL AND PARKS AND
COMMUNITY SERVICES COMMISSION AGENDA
JUNE 17, 2025
STAFF REPORT
BUSINESS
ITEM NUMBER: 2.
TITLE
Work Plan Fiscal Year 2025/26
RECOMMENDATION
Adopt a Minute Order approving the Parks and Community Services Commission Work Plan for Fiscal Year 2025/26.
CONTACT
Alexandra Ikeda, Parks and Recreation Director
BACKGROUND & ANALYSIS
The City Council formed the Parks and Community Services (PCS) Commission in 1999 and adopted the "Parks and Community Services Guidelines" (Attachment 1).
Per these guidelines, the Commission serves in an advisory capacity to the City Council and staff.
Each fiscal year, the Commission develops a Work Plan for the upcoming fiscal year. The Work Plan lists issues and projects to be addressed by the Commission and should be consistent with the Council's adopted goals and priori@es pertaining to parks, recrea@on, and community services. On April 10th and May 8th, 2025, the Commission met with the Parks and Recrea@on Director and developed the draft Work Plan for Fiscal Year 2025/26 (Attachment 3).
For issues and projects that come up during the year that are out of the realm of the approved Work Plan and would require significant staff @me or City funds, the Commission should determine if it is feasible to wait un@l the next year to address the issue or project. If the issue or project should be addressed in the current year, a recommenda@on for modifica@on of the Work Plan will need to be submiDed to the Council for considera@on. This recommenda@on will need to indicate which issues or projects will be postponed or eliminated to accommodate and add the new issue or project to the Work Plan.
Accomplishments
The Newell Open Space Improvement project was completed earlier this year and included a new paved parking lot and an enhanced trailhead. The Wetlands Edge Enhancement project features an outdoor educa@on classroom, a restroom, and interpre@ve garden, and is currently under 138
construc@on. The Northampton Park Shade Canopy and Park Restroom projects, along with the Silver Oak Park Restroom project, are in the design phase. Lastly, the Veterans Park Playground and Surface project is also progressing through the design phase.
City staff engaged RRM Design Group, a consul@ng firm, to assist in upda@ng the Parks and Community Services Master Plan. RRM is currently under contract, and staff held a kickoff mee@ng in January 2025 to discuss the planning process. Addi@onally, RRM met with the PCS Commission on May 8th to discuss the purpose and objec@ve of the project, gathered input through a values-based survey, and responded to questions.
The Commission received a presenta@on on the u@liza@on of City parks and facili@es for community groups and events. Addi@onally, they provided feedback on the Parks and Recrea@on Refund Policy and Skatepark Municipal Code. The revised refund policy was adopted by the Council on March 4, 2025, followed by the adoption of the updated Municipal Code on March 18, 2025.
Since 2023, the Commission has been tasked with the renaming of the "former" Napa Junc@on Elementary School, Community Park I, and Community Park II. Following the Council's adop@on of the Facility Naming Policy on December 5, 2023, the Commission, in collabora@on with City staff, solicited name recommenda@ons from the community. Both the former Commission (whose term ended in December 2024) and the current Commission reviewed the submissions. A formal name recommendation is scheduled to go to the Council on June 17, 2025.
Looking Ahead
The PCS Commission, alongside the Open Space, Ac@ve Transporta@on, and Sustainability Commission, will con@nue the process of upda@ng the Parks and Community Services Master Plan.
This process will include various community engagement opportuni@es through tabling at community events and hos@ng an open house, mee@ng with key stakeholders, and comple@ng a community survey.
As part of its ongoing efforts to enhance the City's parks and recrea@on offerings, the Commission recommends a review and update of Resolu@on 2014-93, the City's Inflatable Play Equipment Policy.
This update would ensure alignment with current safety standards and opera@onal prac@ces.
Addi@onally, the Commission supports the development of two new policies: 1) a fee waiver for drop-in programs serving ac@ve adults to promote accessibility and encourage greater par@cipa@on in recrea@onal ac@vi@es; and 2) the crea@on of a Community Grant Policy with dedicated funding to support American Canyon nonprofit organiza@ons in delivering programs, services, and events that benefit the American Canyon community.
To further ensure the sustainability and growth of the City's parks and recrea@on system, the Commission also recommends exploring a poten@al revenue measure. And lastly, the Commission will provide input on the design of parks and recrea@on projects in the current Capital Improvement Program, and review future projects.
139
COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."
FISCAL IMPACT
The annual cost to convene the Commission on a monthly basis is approximately $30,000. These costs are included in the FY2025/26 Budget - primarily through staffing allocations.
ENVIRONMENTAL REVIEW
None
ATTACHMENTS:
1. Ordinance No. 99-03: Municipal Code Chapter 2.29 and PCS Guidelines
2. Draft Work Plan FY25/26
140
ORDINANCE NO. 99-03
AN ORDINANCE OF THE CITY OF AMERICAN CANYON ADOPTING AN ORDINANCE REGARDING THE ADDITION OF CHAPTER 2.29 TO THE
AMERICAN CANYON MUNICIPAL CODE CREATING A NEW PARKS AND
COMMUNITY SERVICES COMMISSION
The City Council of the City of American Canyon does hereby ordain as follows:
Section 1. A new Chapter is hereby added to the American Canyon Municipal Code regarding the creation of a City Parks and Community Services Commission, to read as follows:
CHAPTER 2.29 PARKS AND RECREATION COMMISSION
Section 2. 01029. Creation of Parks and Community Services Commission/Terms of Commissioners
Section 2. 02029. Jurisdiction and Functions of Commission Section 2. 03029. Compensation of Commissioners
Section 2. 04029. Designation of Chairperson and Vice Chairperson, Committees and Staff
Section 2. 05029. Time and Place of Meetings, Definition of Commission Quorum
Section 2. 06029. Commission Rules and Records
Section 2. 01029. Creation of Parks and Community Services Commission/Terms of Commissioners.
There is created a Parks and Community Services Commission for the City. It shall consist of seven (7) members, appointed in the manner and for the terms prescribed in Sections 2. 07004. and 2. 010, 28.respectively, of this code, except that the terms of members of the initial Commission shall expire three (3) years after the effective date of the appointment, and appointments made after the commencement of the term to fill a
vacancy or removal shall be for the balance of the unexpired term.
Section 2. 02029. Jurisdiction and Functions of Commission.
A. The Parks and Community Services Commission for the City shall perform all functions as described below, and shall serve in an advisory capacity to the Parks and Community Services Department and the City Council.
B. The functions, powers and duties of the Parks and Community Services Commission shall include review of issues referred to the Commission by the City Council, the City Manager, the Parks and Community 141
Services Department, or residents or organizations of the City; to provide advice, comment and make recommendations regarding such issues as requested; to organize or facilitate community benefit activities or functions; and other duties as assigned by the City Council.
C. Areas of purview of the Commission shall include, but not be limited to, park maintenance, park improvements, open space management, natural resource management, forestry maintenance and management, park and recreation facility maintenance and management, riparian habitat conditions, environmental health, recreation programming, aquatics programming, transportation needs and services, human services programming and needs, and community services in general.
D. The City Council may from time to time refer a matter to the Commission for review, comment, recommendation or action. All actions of the Parks and Community Services Commission are subject to appeal to the City Council by any person or organization affected by such action through the procedures set forth in Chapter 2.04 of this code.
E. All actions taken by the Commission shall be reported by the Parks and Community Services Director to the City Clerk, and shall be placed on the next regular agenda of the City Council after receipt of the report by the City Clerk. Actions taken by the Commission shall not be considered final until the City Council has heard and further considered the matter, or has determined that further consideration of the matter is not required. When placed on the agenda of the city council, the city council may elect to consider the matter and may schedule the matter for a hearing or public hearing before the city council. The City Council shall consider any appeal of an action taken by the Parks and Recreation Commission by an interested person or organization through the procedures set forth in Chapter 2.04 of this Code. The decision of the City Council, after considering or hearing the matter, shall be final.
Section 2. 03029. Compensation of Commissioners.
The members of the Parks and Community Services Commission shall each receive compensation payable out of the general fund of the City, provided adequate funds have been budgeted therefor, in the amount of twenty five dollars ($25) per meeting, not to exceed fifty dollars ($50) per month. Standing or temporary committee or subcommittee members shall not be compensated. The compensation for Commissioners prescribed herein shall be exclusive of any amounts payable as reimbursement for actual or necessary expenses authorized by the City Council and incurred in the performance of official duties for the City. 2 142
Section 2. 04029. Designation of Chairperson and Vice Chairperson, Committees and Staff.
A. Designation of the chairperson and vice chairperson for the Commission shall be governed by section 2. 02028. of this Code.
B. The Commission may from time to time create committees or subcommittees to study issues, to perform work on behalf of the Commission, to provide a service to the residents or a segment of the residents of the City, or to improve the quality of the environment of the City and living conditions of the residents of the City.
C. Standing committees of the Commission shall be the Community Services Committee and the Natural Resources Committee. Standing or temporary committees or subcommittees shall have a minimum of two (2) Commissioners assigned to the committees. The Commission shall make appointments of committee or subcommittee members with the approval of the City Manager or his designee.
D. The City Manager may appoint a department head and other staff and provide compensation for their services as may be authorized by the City Council and by the annual City budget.
Section 2. 05029. Time and Place of Meetings, Definition of Commission Quorum.
A. The Commission shall hold at least one regular meeting each month at such time, date and place designated by the Commission. The chairperson or a majority of the Commission, after giving notice to the Commissioners, and to any media and members of the public who have previously requested such notices in writing, so that the notice is received at least twenty-four (24) hours before the meeting, may hold special meetings.
B. A majority of the Commissioners shall constitute a quorum.
Section 2. 06029. Commission Rules and Records.
The Parks and Community Services Commission shall adopt rules for the transaction of its business, shall keep a public record of its resolutions, transactions, findings, recommendations and actions. Minutes of the Parks and Community Services Conrl mission meetings shall be filed with the City Clerk. 3 143
Section 2. Effective Date. This ordinance shall take effect thirty (30) days after its adoption.
Section Severability. This Ordinance shall be liberally constructed to achieve its purposes and preserve its validity. If any provision or clause of this ordinance or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this ordinance are declared to be severable and are intended to have independent validity.
The foregoing ordinance was introduced and read at a
regular meeting of the
City Council of the City of American Canyon, State of California, held on the 20thday of NIay 1999 and was passed and adopted at a
regular meeting of the City Council
of the City of American Canyon, State of California held on the3_Ldlay of June 1999 by the following vote:
AYES: A cbcs=, M~ples, Carziani, Colcleaser, Shaver
NOES: None
ABSTAIN: None
ABSENT: None
i
B n rson, Mayor
ATTEST: APPROVED AS TO FORM:
fl:
Mark Joseph, C7i Jerk William D oss, City Attorne
i
I
4 144
City of American Canyon
R1
CITY OF .
Parks & Community Services Commission
GUIDELINES
The Parks and Community Services Commission was established through Ordinance 99-03, which amended the City of American Canyon Municipal Code.
The Code includes Chapter 2.29, creating the powers, duties, and responsibilities of the Commission. The purpose of these Guidelines is to clarify the role of the Commission and explain more thoroughly Council's intent regarding how the Commission should function.
The Commission serves in an advisory capacity to the City Council and the Community Services Department. It is anticipated and expected that Commissioners will not always agree with each other on some issues and that the City Council may not always agree with Commission recommendations. That said, Commissioners are reminded of the following:
1. The Commission should be sensitive to the priorities established by the City Council.
2. The Commission should render as much assistance as possible to the City Council and avoid placing the Council in an untenable position.
3. Commissioners should not knowingly embarrass staff or the City Council.
4. The Commission should assist the Council in developing public trust in the Commission system.
5. The Commission must comply with the Brown Act, which stipulates that recommendations can only be made at a duly noticed meeting that is open to the public.
6. Commissioners should maintain a good working relationship with fellow Commissioners and always respect each other's viewpoint, even though it may be contrary to their own.
7. The Community Services Director is the staff member assigned to the Commission. The Community Services Director reports to and works for 145
the City Manager. The Commission does not involve itself in personnel issues.
Duties of Commission Officers and Staff
The Commission shall annually choose one of its members as Chairperson and one as Vice Chairperson.
Chairperson The Chairperson should preside at all meetings of the Commission. The Chair should follow standard parliamentary procedure in conduction the business of the Commission.
The Chair:
preserves order and decorum, and addresses all questions of order ensures comments and issues are discussed within the context of the agenda and the order of business
states questions coming before the Commission
announces the decisions by the Commission
votes on issues
ensures all members of the public state their name and address when speaking at Commission meetings
Vice Chairperson - The Vice Chairperson, in the absence of the Chair, should take the place of the Chair and perform all duties of the Chairperson. In the event both Chair and Vice Chair are absent, the balance of the members should appoint someone to function in the role of Chair.
Secretary - The Community Services Director will, at his discretion, appoint a person to serve as Secretary to the Commission. The Secretary is the custodian of all records and official correspondence, and will provide clerical support to the Commission.
The Secretary of the Commission will complete all minutes. Copies of all minutes and agendas will be forwarded to the City Council, the Planning Commission, and the City Manager in a timely manner.
Director- The Director has administrative authority over the Community Services Department, and is responsible to the City Manager for the efficient operation of all divisions of the Department. The Director serves as the staff support to the Commission in matters of policy formation, and is subject to the policies and direction of the City Manager and City Council.
Meetings of the Commission
Regular Meetings - Regular meetings of the Commission are open to the public and are held the second (2"d) Thursday of each month. The meeting time is 7:30 2 146
p.m. Generally, the meeting place is the Recreation Center, located at the corner of Elliott and Knightsbridge. However, a regular meeting of the Commission may be adjourned to any location within the City of American Canyon, if properly noticed.
Special Meetings Special meetings, study sessions, or public forams are open to the public and may be held at a time or place as the Commission determines.
The Director is responsible for ensuring that sufficient posting occurs for a special meeting.
Agenda for Meetings - Copies of a prepared agenda, with attachments as appropriate, will be made available to Commissioners no less than three (3) days prior to a meeting time and location. No matter other than what is on the agenda can be acted on. A copy of the agenda will be posted in public no later than 72 hours prior to a meeting.
The agenda's order of business will be as follows:
1. Call To Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
5. Confirmation of Agenda
6. Public Comment
7. Announcements
8. Commission Business
9. Departmental Report
10. Public Comment
11. Commission Comments
12. Items for Future Consideration
13.Adjournment
Development Of Yearly Work Plan
Each year, the Parks and Community Services Commission will develop a work plan. The work plan will list the issues and projects to be addressed by the Commission in the coming fiscal year. The work plan should be consistent with goals and priorities adopted by City Council. The work plan must be submitted to City Council for review.
Once the work plan is approved, the focus of the Commission will be guided by the work plan. If issues or projects come up during the year that are out of the realm of the work plan and would require significant staff time or City funds, the Commission should determine if it is feasible to wait until the next year to address the issue or project. If the Commission determines that the issue or project should be addressed in the current year, a recommendation for 3 147
modification of the work plan should be submitted to Council for consideration.
The Commission should recommend what issues or projects on the work plan should be postponed or eliminated due to the proposed new addition to the plan.
Commission Functions/Project and Program Review Guidelines The areas of purview of the Commission could include park improvements and development, park maintenance, open space management, natural resource management, forestry maintenance and management, riparian habitat conditions, environmental health, recreation programming, aquatics programming, transportation needs and services, human services programming and needs, and community services in general.
Parks and Community Services Commissions typically spend a significant amount of time on park development, park and recreation facility use issues and recreation programming issues.
Park and Recreation Facility Plan Review - When reviewing development plans for park and recreation facilities, the Commission should take the following things into consideration:
The type and primary function of the facility (i.e. neighborhood park vs. community or regional park).
Topography and land dimensions.
Accessibility issues (ADA).
Vehicular, pedestrian and bicycle access.
Impact on park neighbors.
Needs of the neighborhood and/or community.
Inventory and location of existing parks and facilities.
Expressed needs and desires of residents.
BUDGET - The Commission is expected to work within the budget adopted by City Council. Some desired improvements might have to be eliminated or phased in at a later date.
Ease of maintenance.
Recreation Programs and Activities When providing suggestions and comments regarding the need for new programs, the Commission should consider the following:
Facility - Is there a suitable and available facility for the activity? Availability of qualified instructor or activity leader.
Existing activities that are the same or similar to the proposed program or activity.
Cost & Revenue - How much would it cost to offer the program or activity what is the potential revenue that could be generated? Can the program or activity be offered within the restraints of the existing budget? 4 148
Does the program or activity meet a need of the community? Are programs and activities being offered that meet the needs of all ages and segments of the community?
Staff time necessary to plan and supervise the program or activity.
The Commission should assist the City by working with local youth and adult sports and recreation organizations to coordinate the use of parks and sports facilities and evaluate the need for additional facilities to meet future demand.
Commissioners are encouraged to periodically volunteer at City special events and activities when feasible. Assisting with events will provide service to the City and provide insights regarding how the events can be improved.
Budget Considerations - The Commission will periodically deal with projects, programs, or assignments that involve budgeted items. The Commission is asked to live within the constraints of the budget, which was approved by the City Council. Recommendations that exceed the adopted budget should not be forwarded to the Council. The Commission may recommend that specific ongoing budgeted items be increased in the next fiscal year.
Staff Relations
Staff members are assigned to provide information and advice to the Parks and Community Services Commission. Just as the City Council does not accept every staff recommendation or every Commission recommendation, it is also anticipated that the Commission may not adopt every staff proposal. Staff members are selected on the basis of their technical knowledge; experience and capability in the Commission's area of responsibility and the Commission shall carefully weigh staff recommendations against other considerations before establishing any position. Occasionally a staff member or the City Manager may appeal a Committee recommendation or action to the City Council, and this action is perfectly proper.
Commissioner Relations
The association between Commission members will be a very important one.
Commissioners come from various backgrounds and probably have different reasons for serving on the Parks and Community Services Commission. Each Commissioner will contribute in his/her own way. Commissioners shall always respect the viewpoint of other Commissioners even though it may be opposite of their own ideas. Commissioners must allow fellow Commissioners to articulate his or her views and then attempt to make an objective evaluation of those views.
Commission member's viewpoints should be based on what is best for the total community and what is best for all concerned.
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Commission Attendance Requirements
Any member of the Commission may be removed from office at any time by a majority vote of the City Council. If a Commissioner is absent from three consecutive regular meetings or from twenty-five percent of the duly scheduled meetings of the Commission within any calendar year, his/her office shall thereupon become vacant and shall be filled as any other vacancy.
Residency
All Commissioners shall be initially and during their incumbencies, bona fide residents of the City.
Conclusion
Service as a Parks and Community Services Commissioner is a highly responsible position. Each Commissioner was selected on the basis of integrity, competence, community service, and positive interest in improving the American Canyon community. By working together, the City Council, City staff and the Parks and Community Services Commission can enhance the quality of life in American Canyon.
Commission Guidelines - March 2003
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2. 01029.
Chapter 2.29 recommendations regarding such issues as requested; to organize or facilitate community benefit activities
PARKS AND COMMUNITY SERVICES or functions; and other duties as assigned by the city COMMISSION council.
C. Areas of purview of the commission shall inSections: clude, but not be limited to, park maintenance, park
2. 01029. Creation of parks and improvements, open space management, natural community services resource management, forestry maintenance and commission-Terms of management, park and recreation facility maintecommissioners. nance and management, riparian habitat conditions, 229.020 Jurisdiction and functions of environmental health, recreation programming, commission. aquatics programming, transportation needs and
2. 03029. Compensation of services, human services programming and needs, commissioners. and community services in general. (Ord. 2001-04
2. 04029. Designation of chairperson and 1 (part), 2001) vice-chairperson, committees
and staff. 2. 03029. Compensation of commissioners.
2. 05029. Time and place of meetings. A. The members of the parks and community services commission shall each receive a stipend
2. 01029. Creation of parks and community payable out of the general fund of the city, provided services commission-Terms of adequate funds have been budgeted therefor, in the commissioners. amount of twenty-five dollars per month. Standing There is created a parks and community services or temporary committee or subcommittee members commission for the city. It shall consist of five shall not be compensated. The stipend for commismembers, appointed in the manner and for the terms sioners prescribed herein shall be exclusive of any prescribed in Sections 2. 07004. and 2. 010, 28.re- amounts payable as reimbursement for actual or spectively, of this code, except that the terms of necessary expenses authorized by the city council members of the initial commission shall expire two and incurred in the performance of official duties for years after the effective date of the appointment, the city. whereupon the city council shall stagger the subse- B. To receive the stipend, each commissioner quent appointments. (Ord. 2001-04 § 1(part), 2001) must attend at least one meeting per month, regular or special, of the commission, or at least one sub2. 02029. Jurisdiction and functions of committee meeting per month of the commission. commission. Ord. 2001-04 § 1 ( part), 2001)
A. The parks and community services commission for the city shall perform all functions as de- 2. 04029. Designation of chairperson and scribed below, and shall serve in an advisory capaci- vice-chairperson, committees and ty to the community services department and the staff.
city council. A. Designation of the chairperson and vice chairB. The functions, powers and duties of the parks person for the commission shall be governed by and community services commission shall include Section 2. 020. 28. review of issues referred to the commission by the B. The commission may from time to time crecity council, the city manager, the community ser- ate committees or subcommittees to study issues, to vices department, or residents or organizations of perform work on behalf of the commission, to prothe city; to provide advice, comment and make vide a service to the residents or a segment of the American Canyon 9-01) 32
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2. 04029.
residents of the city, or to improve the quality of the environment of the city and living conditions of the
residents of the city.
C. Standing committees of the commission shall
be the activities committee and the natural resources
committee. Standing or temporary committees or
subcommittees shall have at least one commissioner
assigned to the committees. The commission shall
make appointments of committee or subcommittee
members with the approval of the city manager or
his designee.
D. The city manager may appoint a department
head and other staff and provide compensation for
their services as may be authorized by the city council and by the annual city budget. (Ord. 2001-04 § 1 (part), 2001)
2. 05029. Time and place of meetings.
The commission shall hold at least one regular
meeting each month at such time, date and place
designated by the commission. The chairperson or
a majority of the commission, after giving notice to
the commissioners, and to any media and members
of the public who have previously requested such
notices in writing, so that the notice is received at
least twenty-four hours before the meeting, may
hold special meetings. (Ord. 2001-04 § 1 ( part),
2001)
i
32-1
American canyon 9-01)
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DATE: June 17, 2025
TO: Mayor and City Council
FROM: Jason Holley, City Manager
C/C: Parks and Recreation Director Ikeda
RE: DRAFT “FY2025/26 Work Plan” for the Parks and Community Services Commission.
Below is the proposed DRAFT Work Plan for FY2025/26 for the Parks and Community Services Commission.
1. Update the Parks and Community Services Master Plan.
2. Develop an Active Adult Program Fee Waiver Policy
3. Develop a Community Grant Policy
4. Update Resolution 2014-93 – Inflatable Play Equipment Policy
5. Evaluate potential revenue measure
6. Review current Capital Improvement Program projects for parks and recreation
7. Identify FY26/27 Capital Improvement Program projects for parks and recreation 153