Agenda packet — American Canyon City Council, October 7, 2025

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
October 7, 2025
6:30 PM

1. Conference with Legal Counsel – An,cipated Li,ga,on. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matter.

2. Conference with Real Property Nego,ators - Authorized Pursuant to Government Code Section 54956.8
a. Property: APN: 059-020-023; Agency negotiator: Jason Holley, City Manager b. Property: APN’s: 057-090-065, 057-120-036, 059-020-044, 059-020-044, 059-020- 043, 057-120-017, 057-430-001, 059-430-002; Agency nego,ator: Jason Holley, City Manager
Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro 3:30 P.M. – CLOSED SESSION
The mayor will call the meeting to order and conduct roll call. Council will immediately convene into Closed Session after hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This time is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
3:30 P.M. CLOSED SESSION ITEMS
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION CITY COUNCIL MEETING AGENDA OCTOBER 7, 2025
1 3. Proclamation: Domestic Violence Awareness Month

4. Proclamation: Filipino American History Month

5. Proclamation: The Wall That Heals Week

6. Appointment of Youth Commissioners/Oaths of Office
Recommendation: Appoint by minute order Youth Commissioners: Abyssinia Belvin and Royce Hall to the Planning Commission; Saniya Chandy and Charles Plummer, V to the Parks and Community Services Commission; and Katherine Bit to the Open Space, Ac:ve Transporta:on and Sustainability Commission and direct the City Clerk to administer an Oath of Office to the Youth Commissioners.

7. Minutes of the Regular City Council Meeting of September 16, 2025 Recommendation: Approve the minutes of the Regular City Council mee:ng held on September 16, 2025

8. Minutes of Special Joint City Council/Open Space, Ac,ve Transporta,on, and Sustainability Commission
Recommendation: Approve the minutes of the Special Joint City Council/Open Space, Ac:ve Transportation, and Sustainability Commission meeting held on September 16, 2025.

9. Minutes of Special City Council Closed Session
Recommendation: Approve the minutes of the Special City Council Closed Session held on September 30, 2025.

10. The Wall That Heals Special Event
Recommendation: Adopt a Resolu:on authorizing a budget appropria:on of $14,000 from the General Fund Undesignated Reserve to the Parks and Recrea:on Community Events Division (100-70-790-43115) for The Wall That Heals event.

11. Parking Restrictions on Danrose Drive

PROCLAMATIONS AND PRESENTATIONS

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This time is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject matter jurisdiction of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. The City Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR
CITY COUNCIL MEETING AGENDA OCTOBER 7, 2025
2 Recommendation: Adopt Resolu:ons restric:ng overnight parking on on Danrose Drive near City Limits.

12. Corporation Yard Relocation and Facility Upgrade Project Budget Increase Recommendation: Adopt a Resolu:on increasing the Project Budget for the Corpora:on Yard Relocation and Facility Upgrade Project (CF23-0300) from $1,780,000 to $2,015,000.

13. Community Grant Program Policy
Recommendation: Adopt a Resolu:on approving the updated Community Grant Program Policy.

14. Staff Position for Sustainability
Recommendation: Adopt a Resolu:on Amending the Fiscal Year 2025-26 Budget to Increase Line Item100-10-120-41120 "Wages - Part-Time" by $30,000 to Add Part-Time, Limited Term Personnel in the City Manager's Department in Furtherance of the City's Sustainability Goal and Strategic Work Plan.

15. Q2 FY25/26 Capital Project Schedule Update
Recommendation: Receive this informational item and provide feedback.

16. City Council Committee Report - Mayor Pierre Washington

17. Future Agenda Items of Note

PUBLIC HEARINGS
There are no Public Hearing items.

BUSINESS

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on matters of public concern and announce matters of public interest; no collective council action will be taken.

FUTURE AGENDA ITEMS

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA OCTOBER 7, 2025
3 PUBLIC PARTICIPATION
Tonight's meeting is a limited public forum. American Canyon promotes respectful and responsible behavior among its meeting participants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimination based on race, creed, color, age, religion, gender marital status, status regarding public assistance, national origin, physical or mental disability or sexual orientation/gender identification, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

City Council and other public meetings will be conducted in person. This meeting is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 847 1017 1711; Passcode: 123456. Phone in to Zoom: 408-638-0968 Oral comments, during the meeting: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Written comments: Submit written comments by the eComments link, located on the Meetings & Agendas page of our website. eComments are available to council members in real time. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above identified measures exceed all legal requirements for participation in public comment, including those imposed by the Ralph M. Brown Act. For more information, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the meeting and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief description of the requested materials, as well as your preferred alternative format or auxiliary aid, at least three calendar days before the meeting.

CITY COUNCIL MEETING AGENDA OCTOBER 7, 2025
4 CITY OF AMERICAN CANYON

PROCLAMATION
Domestic Violence Awareness Month – October 2025
WHEREAS, NEWS, Domestic Violence and Sexual Abuse Services is commemorating 44 years ofservice to survivors of domestic violence (DV) in Napa County, having opened the first confidential safe house on October 5th, 1981, and began providing safety to those escaping abuse; and WHEREAS, every year since 1989, the United States Congress has proclaimed October as Domestic Violence Awareness Month (DVAM), renewing our Country’s commitment to standing against domestic violence and meeting the needs of survivors; and
WHEREAS, DVAM is about raising awareness and uplifting the needs, voices and experiences ofsurvivors.

This year’s national campaign of “With Survivors, Always” emphasizes a commitment to partnering with survivors, advocating for their rights, and providing continuous support, safety, and solidarity; and WHEREAS, DV is a public health concern that impacts the well-being and success of individual community members, as well as the community as a whole. Data shows that nearly 1 in 3 women and 1 in 4 men in the U.S. report experiencing severe physical violence from an intimate partner in their lifetime while nearly half of U.S. adults have experienced psychological aggression such as humiliating or controlling behaviors from their partner. DV can cause severe physical and emotional distress for survivors who are more likely to become suicidal and lose economic opportunities from abuse. Children who witness abuse are likely to experience abuse themselves and are often used to control other family members which can have lifelong impacts on their mental health. Aside from the obvious physical and emotional trauma inflicted, DV contributes to over 10% of all intentional violent deaths (not including suicide) and costs America over 8 billion dollars a year; and
WHEREAS, by observing October as DVAM we show that our community is committed to supporting survivors and working toward the prevention of DV among future generations; and WHEREAS, NEWS providesservicesto over 1,700 people in Napa County, including providing direct client and shelter services 24 hours a day, 7 days a week; and NOW, THEREFOR, I, Pierre Washington, on behalf of the City Council, do hereby proclaim October 2025 as “Domestic Violence Awareness Month”, and encourage all residents of American Canyon to honor domestic violence survivors and those who serve them this month and throughout the year.

Dated: October 7, 2025
Pierre Washington, Mayor
5 CITY OF AMERICAN CANYON

PROCLAMATION
Filipino American History Month - October 2025
WHEREAS, in 2009, the United States Congress recognized October as Filipino American History Month in the United States; and
WHEREAS, Filipino Americans are the second-largest Asian American group in the nation and the thirdlargest ethnic group in California; and WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when “Luzones Indios” came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what is now Morrow Bay, California; and
WHEREAS, through the development of these three institutions – Filipino American Studies (FAS), Filipino American National Historical Society (FANHS), and Filipino American History Month (FAHM) – we recognize how Filipino Americans have initiated collective, grassroots efforts to ensure that their voices are heard, that their experiences are recognized, and their histories are told; and WHEREAS, we acknowledge these major historical markers in our community, and we encourage Filipino Americans and their allies across the country to collectively celebrate Filipino American Heritage Month with these legacies in mind; and
WHEREAS, we recognize the many ways that Filipino Americans have made significant economic contributions and have other profound positive influences on our community through their strong commitment to family, faith, education, hard work, culture, and service; and WHEREAS, in acknowledging the many legacies created by Filipino Americans across the United States, and in American Canyon, we encourage our community members to be enriched by the cultural contributions of our Filipino-American friends and neighbors for many decades to come.

NOW, THEREFORE, I, Pierre Washington, on behalf of the City Council, do hereby proclaim October 2025 as Filipino American Heritage Month in the City of American Canyon.

Dated: October 7, 2025 ________________________________ Pierre Washington, Mayor
6 CITY OF AMERICAN CANYON

PROCLAMATION
The Wall That Heals Week – October 16 – 19, 2025
WHEREAS, The Wall That Heals is a traveling three-quarter scale replica of the Vietnam Veterans Memorial in Washington, D.C., accompanied by a mobile Education Center, offering the community a chance to remember, honor, and heal; and
WHEREAS, since its debut in 1996, The Wall That Heals has visited hundreds of communities across our nation, creating a space for veterans, families, and citizens to reconnect with the names, stories, and sacrifices of those who served, while fostering education and understanding of the Vietnam War’s impact on individuals, families, and communities; and
WHEREAS, the Vietnam Veterans Memorial Fund’s mission is to honor and preserve the memory of those who served, and to educate all generations about the sacrifices made by service members and their loved ones; and
WHEREAS, we recognize the special importance of this monument coming to American Canyon between October 16-19, 2025, which gives our community, including Vietnam Veterans, their families, and residents a space to reflect, remember, and give thanks in a meaningful way; and WHEREAS, Vietnam Veterans from American Canyon and Napa County, whether still among us or remembered, made sacrifices both abroad and at home, and their courage and service are part of our city’s heritage; and
WHEREAS, it is fitting that American Canyon welcomes The Wall That Heals not only with ceremonies but with open hearts, to honor their stories, to learn, and to heal together as a community; and WHEREAS, we invite all citizens, community organizations, schools, veteran groups, and local leaders to participate in the ceremonies, visit the exhibit, and stand together in remembrance, gratitude, and healing; and
NOW, THEREFORE, I, Pierre Washington, on behalf of the City Council, do hereby proclaim October 16- 19, 2025, as The Wall That Heals Week in American Canyon, in honor of all Vietnam Veterans, those who did not return, and those who remain missing, and in gratitude to their families, whose sacrifices and strength are woven into the story of our nation.

Dated: October 7, 2025
Pierre Washington, Mayor
7 8
9 10
11 12
Commission You are Applying For: *
Any Available Commission

1. Tell us about yourself and why you want to be a Youth Commissioner: * My name is Saniya Chandy, and I am a junior at American Canyon High School. As a first-generation student, I am passionate about expanding opportunities for youth who may not always have access to networks, resources, or mentorship. Over the past several years, I have committed myself to public service through leadership roles in the American Red Cross, the ACHS California Scholarship Federation (CSF), Mentis’ Teens Connect program, and the NVUSD Student Advisory Board.

Through these experiences, I have gained skills in advocacy, collaboration, and project management. For example, I led humanitarian law education events with the Red Cross, organized American Canyon’s first student-led blood drive, and developed wellness events through Mentis that reached hundreds of students across Napa Valley. As CSF president, I created career readiness opportunities while emphasizing wellness and leadership.

I also serve on Congressman Mike Thompson’s Youth Leadership Council, where I collaborate with local leaders on education, healthcare, and civic engagement initiatives. These roles have taught me the importance of amplifying youth voices and creating programs that leave a lasting impact.

I want to serve as a Youth Commissioner because I aspire to continue my path into public service as a City Council member or school board trustee. This role would give me the opportunity to represent the voices of students in American Canyon today, while also preparing me for a future career in civic leadership. My goal is to ensure that youth perspectives help shape the city we are building for tomorrow.

2. Why should we select you over the other candidates? * My name is Saniya Chandy, and I am a junior at American Canyon High School. As a first-generation student, I am passionate about expanding opportunities for youth who may not always have access to networks, resources, or mentorship. Over the past several years, I have committed myself to public service through leadership roles in the American Red Cross, the ACHS California Scholarship Federation (CSF), Mentis’ Teens Connect program, and the NVUSD Student Advisory Board.

3. What would you like to accomplish while serving as a Youth Commissioner? * If selected, I would focus on building programs that make a real difference for students. First, I want to establish more recognition for youth who serve their community. My idea is to create an annual Youth City Award that honors outstanding student volunteers across American Canyon.

Recognizing volunteer service at the city level would encourage more students to get involved and highlight the impact youth already have on our community.

Second, I plan to advocate for stronger health and wellness initiatives. One of my goals is to work with schools to allow Red Cross blood drives to be hosted on high school campuses. Not only would this save lives, it would teach students about civic responsibility and the importance of giving back. I also want to push for mandatory mental health education for all students, whether through health classes or standalone workshops. Every student should learn how to manage stress, support peers, and access resources, because mental health is as vital as physical health.

Finally, I want to create a city-recognized volunteer program focused on healthcare and public policy. This would connect students to meaningful service opportunities, while building pathways into careers where youth voices are underrepresented.

By pursuing these goals, I hope to leave behind lasting systems that encourage service, promote health, and prepare youth to be engaged citizens. My priority is not just to lead for a year, but to create structures that continue benefiting students for years to come.

4. What is your vision for the future of American Canyon? * 13 14
15 16
17 Commission You are Applying For: *
Open Space, Active Transportation, and Sustainability Commission

1. Tell us about yourself and why you want to be a Youth Commissioner: * I’ve lived in American Canyon my entire life and am a part of the flourishing youth community embedded within our city. As such, I am solely a product of the 16 years of life I’ve so far experienced, constructed by the influence of my environment and those around me here. For the past twenty years, my mother has been a third-grade teacher, my initial and most enduring inspiration for my passion for youth advocacy. Growing up, it became tradition to visit my mother’s classroom— neighbor to the Chevron Richmond Oil Refinery. As I matured and grew up, I began to recognize the serious environmental threat and injustice this proximity held over the communities of Richmond, including the schools that pledge to “protect” their students and nourish their development. Following this sense of awareness, reality began to hit me everywhere I went. It became easy to recognize societal inequities, especially those upon the youth. Every decision we make for our modern-day society will inevitably impact the futures of our rising generations. The Youth Commissioner position will enable me, as a young climate justice advocate, with resources, support, and the opportunity to represent the needs of the youth in a world where we often remain unheard. Action is needed more than ever in collaboration with our youth, and for our youth. We must ensure the safety and security of our futures, ensure the youth of the following years do not have to wonder if their future is jeopardized, and ensure we are taking proactive measures to fight the worsening climate emergency; proactive measures I am eager to pursue, execute, and continue advocating for.

2. Why should we select you over the other candidates? * Like other candidates, I’m a member of the rising generation, I’m a senior at American Canyon High School, and I’m passionate about making significant change in our modern world. However, this past year, in particular, my experience with climate action, youth advocacy, and student government have actively taught me crucial skills and lessons that I absorb and apply in everything I do. Following a long-time passion of mine, climate and environmental advocacy, I’ve been a usual attendee of meetings and opportunities to represent the youth when encountering city leadership across Napa County, the American Canyon OSATS Commission included. As the Co-President of Napa Schools for Climate Action, a student-led group that advocates for climate justice, I’ve taken advantage of public commenting opportunities and frequently engage with city officials to increase the action needed to address the climate emergency. Similarly, on campus at American Canyon High School, I’ve been heavily involved in Student Government as the previous Sophomore Class Vice President, Junior Class President, and current Associated Student Body Vice President. With the numerous roles and duties that come along with being in these positions, I’ve learned how to effectively represent, prioritize, and acknowledge the needs of my fellow youth community, qualities I look forward to bringing to the Open Space, Active Transportation, and Sustainability Commission. My experience in youth advocacy has taught me critical lessons on how to exceptionally represent those around me, advocate for our needs, and stay excited to continue advancing my skillsets and learning from my environment.

3. What would you like to accomplish while serving as a Youth Commissioner? * As a Youth Commissioner, I plan to be a constant reminder of the youth and the importance of our prioritization in decisions constructed and considered by the OSATS Commission to help ensure a long-term, safe and healthy climate for all. I will absorb from those around me; learning the needs of my fellow youth and representing them in government settings. One of the many things American Canyon does exceptionally well is the recognition of every voice, no matter the age, and no matter the circumstances. At the same time, it’s common for many within the rising generations to be discouraged by a lack of recognition of our voices and collaborative response from authority figures. As a Youth Commissioner, I aim to influence and empower our youth to stand up for their voices, demonstrate persistence, and advocate for initiatives they’re truly passionate about. I am heavily committed to representing the concerns of the youth and encouraging them to recognize the influence, strength, and potential their voices hold.

4. What is your vision for the future of American Canyon? * Living in American Canyon for the past sixteen years of my life, it’s been easy to recognize the beauty, connectivity, and progression of our city.

We’ve grown as a compact and unified community and have exceptionally approached our challenges together. For the future of American Canyon, I envision American Canyon as not just a city, but a sanctuary, a safe haven for all, from every background. American Canyon will continue to be where the people are prioritized and where our city government values community and effective, wide-ranging collaboration over exclusion. We have already begun towards this ideal community, and to allow it to flourish to its fullest potential, we must preserve our powerful values and continue to support one another in cultivating priorities that maintain and enhance the long-term health of our city and beyond.

5. Is there anything else you would like to us to consider when reviewing your appilcation? An additional, recent, experience that has been fueled by my passion and encouraged me to continue my youth advocacy was my recent collaboration with the American Canyon City Council. From October to June, I led my peers in asking the city council to remain strong in their previous climate commitments. Back in 2022, the city council passed a Climate Emergency Resolution, calling for immediate and sustained action to achieve net zero climate pollution by or before 2030. In 2025, with climate action “on hold” and the new American Canyon General Plan being finalized, I recognized an opportunity to advocate for proactive change and to be a reminder of their previous commitments. I became a regular at City Council meetings, commenting on the need for strong climate leadership and for American Canyon to remain true to its 2030 pledge. With ongoing communication with city leadership, including Mayor Pierre Washington, Vice Mayor Mark Joseph, and members of the community constituents, I arranged for a meeting with Vice Mayor Mark Joseph to discuss the identified issue. With perseverance, the support of my AP Environmental Science teacher, and fellow students, Vice Mayor Mark Joseph agreed to implement the specification of the 2030 deadline as an 18 19

CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
September 16, 2025
4:30 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 4:31 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Washington opened Public Comments. Written: Ernie Knodel. Oral: none. The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
4:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). One (1) Matters.

2. Matters Relating to Public Employment: Public Employee Performance Evaluations (pursuant to Gov. Code section 54957) Positions: Jason Holley, City Manager 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - OPEN SESSION
The City Council meeting was called to order at 6:37 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington 20 Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney Teresa Highsmith.

PROCLAMATIONS AND PRESENTATIONS

3. Presentation - Community Action Napa Valley
Council received a Community Action Napa Valley presentation from Board Chair Doug Hawker, with Board Member Leon Garcia.

4. Proclamation - National Community Planning Month 2025 Mayor Washington announced the proclamation. It was received by Planning Commissioner Marilyn Abelon.

5. Proclamation - Suicide Prevention Month 2025
Mayor Washington announced the Suicide Prevention Month 2025 proclamation. It was received by Prevention Director Jeni Olsen, MENTIS.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington opened public comments. Written comments: none. Oral comments: Barry Christian was called to speak; Jeannette Goyetche was called to speak; Hugh Marquez was called to speak; Justin Hamilton Hole was called to speak. The public comment period was closed.

AGENDA CHANGES
There were no changes to the agenda.

CONSENT CALENDAR
Action: Motion to adopt CONSENT CALENDAR made by Vice Mayor Mark Joseph, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
Excused: None

6. Minutes of September 2, 2025
Action: Approved the minutes of the Regular City Council meeting held on September 2, 2025. 21 7. Closed Session Report for September 2, 2025
Action: Approved the Closed Session Report for the meeting of September 2, 2025.

8. Sanitary Sewer Management Plan (SSMP) Adoption
Action: Adopted Resolution 2025-81 of the City Council of the City of American Canyon adopting the Sanitary Sewer Management Plan (SSMP).

9. Business License Fee Program Amendments Second Reading Action: Approved second reading by title only, adopting Ordinance 2025-04 of the City Council of the City of American Canyon, amending chapter 5.04.220 and chapter 5.04.410 of the City of American Canyon Municipal Code, regulating exemption for charitable and nonprofit organizations and business license fees - flat rate.

PUBLIC HEARINGS
There were no Public Hearing Items.

BUSINESS

10. Contract Award for the Synagro Water Reclamation Facility Sludge Hauling and Biosolids Project (WW-26-0400)
Council received a Synagro Water Reclamation Facility Sludge Hauling and Biosolids Project staff report from Assistant Public Works Director Norman Woods with Environmental Services Manager Pam Phillips and Chief Plant Operator Nolan Garcia.

Mayor Washington opened public comments. Written comments: none. Oral comments: Hugh Marquez was called to speak. The public comment period was closed.

Action: Motion to adopt Resolution 2025-82 amending the FY2025-26 Capital Budget and increasing the FY2025-26 Project Budget from $500,000 to $620,000; awarding a construction contract (Agreement 2025-A-187) to Synagro in the amount of $610,987, and authorizing the Public Works Director to execute contract change orders in an aggregate amount not to exceed the Project Budget, in conjunction with the Sludge Removal and Hauling Project (WW26-0400) made by Vice Mayor Mark Joseph, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington Nays: None
Abstain: None

Absent: None
22 MANAGEMENT AND STAFF ORAL REPORTS

11. Public Works Utilities Update
Council received a Public Works Utilities update from Assistant Public Works Director Norman Woods with Environmental Services Manager Pam Phillips, Chief Plant Operator Nolan Garcia, and Water Systems Manager Dominic Patrick. No action was taken on this matter.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

12. City Council Committee Report - Mayor Pierre Washington

13. City Council Committee Report - Vice Mayor Mark Joseph

FUTURE AGENDA ITEMS

14. Future Agenda Items of Note

ADJOURNMENT
The meeting was adjourned at 7:51 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
23 CITY OF AMERICAN CANYON

SPECIAL JOINT CITY COUNCIL/OPEN SPACE, ACTIVE TRANSPORTATION,

AND SUSTAINABILITY COMMISSION MEETING

ACTION MINUTES
September 16, 2025
7:30 P.M. OPEN SESSION - SPECIAL JOINT MEETING

CALL TO ORDER
The meeting was called to order at 8:05 p.m.

PLEDGE OF ALLEGIENCE
The Pledge of Allegiance was recited.

ROLL CALL

Present: Commissioner Debbie Chavarria, Commissioner Barry Christian, Chair Tara McClinton-Horner, Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: Commissioner Nance Matson, Vice Chair Sean Hughes

PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA
Mayor Washington opened public comments. Written comments: none. Oral comments: Justin Hamilton Hole was called to speak. The public comment period was closed.

BUSINESS

1. Napa Regional Climate Action and Adaptation Plan
Council and OSATS Commissioners received a Napa Regional Climate Action and Adaptation Plan presentation from Napa County Principal Planner Jesse Gutierrez and Napa County consultant Director of Interdisciplinary Planning Erik de Kok, Ascent.

Mayor Washington opened public comments. Written comments: none. Oral comments: Kate Bit was called to speak; Justin Hamilton Hole was called to speak. The public comment period was closed.

Action: Motion to add to the next agenda a discussion on whether to proceed with part time staffing to assist with low hanging fruit of Climate Action was made by Vice Mayor Mark Joseph, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Vice Mayor Mark Joseph, Mayor Pierre Washington
24 Nays: Councilmember David Oro

ADJOURNMENT
The meeting was adjourned at 9:32 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
25 CITY OF AMERICAN CANYON

SPECIAL CITY COUNCIL CLOSED SESSION MEETING

ACTION MINUTES
September 30, 2025
PUBLIC ADDRESS – CLOSED SESSION 5:00 P.M.

CALL TO ORDER
The meeting was called to order at 5:00 p.m.

ROLL CALL

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

PUBLIC COMMENT - ITEMS NOT ON THE AGENDA
There were no public comments.

CLOSED SESSION ITEMS

1. Matters Relating to Public Employment: Public Employee Performance Evaluations (pursuant to Gov. Code section 54957) Positions: Jason Holley, City Manager

ADJOURNMENT
The meeting was adjourned at 7:27 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
26 CITY COUNCIL AGENDA
OCTOBER 7, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 10.

TITLE
The Wall That Heals Special Event

RECOMMENDATION
Adopt a Resolu(on authorizing a budget appropria(on of $14,000 from the General Fund Undesignated Reserve to the Parks and Recrea(on Community Events Division (100-70-790-43115) for The Wall That Heals event.

CONTACT
Alexandra Ikeda, Deputy City Manager

BACKGROUND & ANALYSIS
The Wall That Heals event provides a once-in-a-life(me opportunity for American Canyon and the broader Napa County region to honor, educate, and heal our military community through reflec(on and remembrance. From October 16-19, 2025, The City of American Canyon will host the exhibit, which features a three-quarter scale replica of the Vietnam Veterans Memorial in Washington, D.C., along with a mobile Educa(on Center. American Canyon is the only loca(on in Northern California selected to host The Wall That Heals in 2025, making this an especially meaningful and unique opportunity for our community and the region. This event is expected to draw visitors from throughout Northern California, crea(ng both a solemn space for healing and a strong sense of community pride.

For Fiscal Year 2025/26, the City adopted an ini(al event budget of $20,000 based on early es(mates. However, as planning has progressed and detailed quotes have been received, addi(onal funds are needed to support this four-day event. This one-(me appropria(on will ensure the City can successfully host this significant community and regional event while honoring the sacrifices of Vietnam Veterans and their families.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Community and Sense of Place: "Build on the strength of our local community to develop a clear 'sense of place' and establish our unique identity."

FISCAL IMPACT
27 Funding for the recommended ac(on will be appropriated from the General Fund Undesignated Reserve in the amount of $14,000 and transferred to the Parks and Recrea(on Community Events Division (100-70-790-43115).

ENVIRONMENTAL REVIEW
15378(b) - The ac(on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec(ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

COMMUNICATION
Level 0: No Further Public Communication Needed
Included in the City Council Agenda Packet - this serves as the official communication for this item.

ATTACHMENTS:

Resolution for The Wall That Heals Event
28 RESOLUTION NO. 2025 -
A RESOLUTION AUTHORIZING A BUDGET APPROPRIATION OF $14,000 FROM THE GENERAL FUND UNDESIGNATED RESERVE TO THE PARKS AND RECREATION COMMUNITY EVENTS DIVISION (100-70- 790-43115) FOR THE WALL THAT HEALS EVENT.

WHEREAS, The Wall That Heals is a traveling three-quarter scale replica of the Vietnam Veterans Memorial in Washington, D.C., accompanied by a mobile Education Center. The City of American Canyon will host the exhibit from October 16-19, 2025, at Independence Park, serving as a place for the community to remember, honor, and heal; and
WHEREAS, American Canyon has deep military roots, and we honor both those who have served our nation and the families whose sacrifices and strength are inseparable from that service; and WHEREAS, The Wall That Heals brings the stories and sacrifices of Vietnam Veterans to our community, providing a unique opportunity for reflection, remembrance, and education that ensures their service will never be forgotten; and
WHEREAS, American Canyon is the only location in Northern California selected to host The Wall That Heals in 2025, making this visit a distinct honor for our city and the broader region; and WHEREAS, the exhibit and Education Center will provide residents, students, and visitors with the opportunity to learn about the Vietnam War, its impact on families and communities, and the importance of honoring those who have served; and
WHEREAS, the City of American Canyon is committed to creating spaces for remembrance, gratitude, and healing, and recognizes The Wall That Heals as an extension of that commitment; and WHEREAS, the City originally budgeted $20,000 for The Wall That Heals event, however, detailed quotes have identified higher costs and additional funds are needed to host and operate the four-day event; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby authorizes a budget appropriation from the General Fund Undesignated Reserve in the amount of $14,000.

PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 7
TH day of October 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Pierre Washington, Mayor
ATTEST:
_____________________________ ________________________________ Taresa Geilfuss, City Clerk Teresa L. Highsmith, City Attorney 29 CITY COUNCIL AGENDA
OCTOBER 7, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 11.

TITLE
Parking Restrictions on Danrose Drive

RECOMMENDATION
Adopt Resolutions restricting overnight parking on on Danrose Drive near City Limits.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Rick Greenberg, Police Chief

BACKGROUND & ANALYSIS
In response to community concerns regarding overnight parking in Vallejo immediately south of City limits, staff requests this item to consider new restrictions.

The Police Chief and Public Works Director reviewed on-street parking condi5ons on Danrose Dr.

Given there are no residences fron5ng this short segment of Danrose Dr., they conclude new restric5ons (from 10:00 P.M. to 6:00 A.M.) would closely aligned with community expecta5ons parking restric5ons in this area. Clarity for motorist and parking enforcement officers is important from an enforcement perspec5ve. ACMC 10.32.280 provides sufficient authority to impose these restrictions by adopting the resolution shown in Attachment 1.

If Council adopts the resolu5ons, then signs will be installed along Danrose (south of Marla Dr. to the City Limits) as shown in Attachment 2.

Concurrently, staff will conduct public outreach, no5fying users of the change. Parking restric5ons will be periodically monitored, and if adjustments are needed, staff will provide an update and recommendation to City Council accordingly.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Public Safety: "Ensure American Canyon remains a safe community."

FISCAL IMPACT
The Fiscal Year 2025/26 Budget contains sufficient funds to cover the costs of new signage. 30 ENVIRONMENTAL REVIEW
15378(b) - The ac5on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec5ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

COMMUNICATION
Level 2: Targeted Communication
No overnight parking signage will be emphasized with orange flag to highlight the changed condition.

ATTACHMENTS:

1._Resolution_Parking_Restriction_Danrose.pdf

2. Danrose No Overnight Parking.jpg

1._Resolution_Parking_Restriction_Danrose.docx
31 RESOLUTION NO. 2025-

A RESOLUTION OF THE AMERICAN CANYON CITY COUNCIL RESTRICTING OVERNIGHT PARKING ON

DANROSE DRIVE SOUTH OF MARLA DRIVE TO CITY LIMITS
WHEREAS, restricting parking on Danrose Dr. from south of Marla Dr. to City Limits will reduce nuisances related to prolonged parking of vehicles and trailers – including boats, campers and utility trailers; and WHEREAS, these parking restrictions will also promote equitable use of public spaces, and ensure safety and cleanliness in municipal areas; and
WHEREAS, these restrictions for Danrose Dr. will specifically prohibit parking from 10:00 P.M. to 6:00 A.M.; and
WHEREAS, sufficient authority exists pursuant to the City's Municipal Code 10.32.280 to impose the onstreet parking restrictions.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby restricts overnight parking on Broadway (from 2801 Broadway to the southern City Limits) from 10:00pm to 6:00 am.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 7th day of October, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk Teresa Highsmith, City Attorney 32 33
RESOLUTION NO. 2025-

A RESOLUTION OF THE AMERICAN CANYON CITY COUNCIL RESTRICTING OVERNIGHT PARKING ON

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby restricts overnight parking on Broadway (from 2801 Broadway to the southern City Limits) from 10:00pm to 6:00 am.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 7
th day of October, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

STAFF REPORT

CONSENT
ITEM NUMBER: 12.

TITLE
Corporation Yard Relocation and Facility Upgrade Project Budget Increase

RECOMMENDATION
Adopt a Resolu(on increasing the Project Budget for the Corpora(on Yard Reloca(on and Facility Upgrade Project (CF23-0300) from $1,780,000 to $2,015,000.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director

BACKGROUND & ANALYSIS
Background:

In 2023, City Council authorized the Corpora(on Yard Reloca(on and Facility Upgrade Project (CF23- 0300) and the City Manager to execute contracts and change orders within the project budget. This project ini(ated the reloca(on of the former Public Works Corpora(on Yard from Wetlands Edge to the site of the former Napa Junc(on Elementary School. The project also included repurposing a portion of the school campus to support Parks and Recreation programming.

The original project scope envisioned reusing exis(ng facili(es for maintenance opera(on offices, construc(ng a new maintenance shop, and adap(ng the site to accommodate unique constraints.

By late 2023, it became evident that these site constraints would require addi(onal planning and design work. To address this, a consultant was engaged to develop a refined site plan that could support relocating essential maintenance operations to a smaller footprint.

Progress to Date:

Substan(al progress has been made under the Corpora(on Yard Reloca(on project. Completed improvements include:

A new modular office building accommodating approximately 20 staff members A new maintenance shop building
A new breakroom, repurposed from an existing classroom
Installation of a fuel island
Perimeter fencing, security lighting, surveillance, and alarm systems Repurposing of two additional structures for operational use 35 Remaining Work:

Several key components remain to complete the reloca(on and fully vacate the former Corpora(on Yard site. These include:

Construction of new concrete pads for material and solid waste storage A concrete wash bay to service the City’s fleet and equipment Installa(on of covered storage over debris and material areas (as required by California stormwater pollution prevention regulations)
Development of stormwater deten(on basins (as required by California stormwater pollu(on prevention regulations)
Resurfacing of parking and drive areas
To proceed with vaca(ng the old corpora(on yard site, the concrete pads, debris storage areas, and wash bay must be constructed as a priority. Covered storage for materials and solid waste areas will need to follow the construc(on of concrete areas as well as the stormwater deten(on features and site resurfacing. However, the remaining work will be scheduled at a future date with budget authority from Council.

The es(mated total aggregate cost to complete all the remaining improvements is approximately $1.5 million. However, staff is only reques(ng a budget increase of $235,000 at this (me to complete the concrete work.

Bid Process and Contract Award Recommendation:

In accordance with California Uniform Public Construc(on Cost Accoun(ng Act (CUPCCAA) procedures, City staff solicited informal bids from contractors on the City’s CUPCCAA list for the construc(on of concrete pads and the wash bay. Two bids were received, with the lowest responsive bid submitted by Coastside Concrete and Construction, Inc. in the amount of $196,022.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Not applicable.

FISCAL IMPACT
The recommended ac(on amends the Capital Improvement Program budget and appropriates $78,333 each from Water Opera(ons (Fund 510) and Wastewater Opera(ons (Fund 540) and $78,334 from Civic Facili(es Renova(on and Replacement (Fund 657) to the Corpora(on Yard Reloca(on and Facility Upgrade Project (CF23-0300) for a total authorized budget amount of $2,015,000. There are adequate funds available in all three funds.

ENVIRONMENTAL REVIEW
15301 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 1 exemp(on of exis(ng facili(es of Sec(on 15301 of Title 14 of the California Code of Regula(ons and said exemp(on is not negated by any excep(on under Sec(on 15300.2 of said Regulations.
36 COMMUNICATION
Level 0: No Further Public Communication Needed
ATTACHMENTS:

1. Resolution - Corp Yard
37 RESOLUTION NO. 2025-______

RESOLUTION INCREASING THE PROJECT BUDGET FOR THE CORPORATION YARD RELOCATION AND FACILITY UPGRADE PROJECT (CF23-0300) FROM $1,780,000 TO $2,015,000 WHEREAS, in 2023, City Council authorized the Corporation Yard Relocation and Facility Upgrade Project (CF23-0300) and initiated the relocation of the former Public Works Corporation Yard from Wetlands Edge to the site of the former Napa Junction Elementary School.; and WHEREAS, substantial work has been completed on the new Corporation Yard, but additional funding is needed; and
WHEREAS, in order to completely vacate the former City Corporation Yard, concrete pads for material and solid waste storage as well as a wash bay for City fleet and equipment need to be constructed; and WHEREAS, staff utilized the California Uniform Public Construction Cost Accounting Act (CUPCCAA) procedure to solicit informal bids from contractors on the City’s CUPCCAA list for the construction of concrete pads and the wash bay in the amount of $196,022 which is within the CUPCCAA’s informal bid limit of $220,000; and
WHEREAS, staff is recommending a total budget increase of $235,000 to account for any inspections or testing needed on the site; and
WHEREAS, there are sufficient funds available in Water Operations (Fund 510), Wastewater Operations (Fund 540) and Civic Facilities Renovation and Replacement (Fund 657) for completing the work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon, hereby amends the FY2025-26 Capital Budget as follows; and
Fund Source Name Budget Increase
510 Water Operations $78,333
540 Wastewater Operations $78,333
656 Civic Facilities Renovation and Replacement $78,334 Total Capital Outlay Increase 350-85-450-46110 (CF23-0300) $235,000 NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby increase the Project Budget for the Corporation Yard Relocation and Facility Upgrade Project (CF23-0300) from $1,780,000 to $2,015,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 7th day of October 2025, by the following vote:

AYES:

NOES:

ABSTAIN:
38 2
ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk Teresa L. Highsmith, City Attorney 39 CITY COUNCIL AGENDA
OCTOBER 7, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 13.

TITLE
Community Grant Program Policy

RECOMMENDATION
Adopt a Resolution approving the updated Community Grant Program Policy.

CONTACT
Alexandra Ikeda, Deputy City Manager

BACKGROUND & ANALYSIS
The City of American Canyon has a longstanding history of suppor/ng local nonprofit organiza/ons that provide programs, services, and events enhancing the quality of life for residents. The Community Grant Program Policy (A4achment 2) was originally adopted by the City Council on March 21, 2020. As part of the Parks and Community Services (PCS) Commission's Fiscal Year 2025/26 Work Plan, the Council tasked the PCS Commission to review and update the policy.

At its August 14, 2025, mee/ng, the PCS Commission began its review of the Community Grant Program Policy. During that Discussion, several questions arose that required Council's direction.

On September 2, 2025, staff presented these questions to the Council, seeking clarification on award authority, funding amounts, residency requirements, allowable uses of funds, and grant period.

Incorpora/ng the Council's feedback, staff prepared an updated dra? policy and returned to the PCS Commission.

On September 11, 2025, the PCS Commission reviewed the revised dra? and requested several addi/onal changes, including: 1) adding a non-discrimina/on requirement to the policy; 2) making the applica/on narra/ve based, consistent with other grant programs (to be implemented outside the policy); and 3) requiring applicants to list their Board of Directors and primary contacts on the application.

Staff joins the PCS Commission in recommending the City Council approve and adopt the updated Community Grant Program Policy (Attachment 1).

Next Steps
40 Upon adop/on of the updated Community Grant Program Policy, staff will share the policy with American Canyon nonprofits and solicit applica/ons, with the goal of comple/ng the review and awarding funds at the December 16, 2025, Council Meeting.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The Fiscal Year 2025/26 Budget includes a $30,000 appropria/on for the Community Grant Program.

ENVIRONMENTAL REVIEW
15378(b) - The ac/on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec/ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

COMMUNICATION
Level 2: Targeted Communication
Informa/on about the updated policy will be shared with American Canyon nonprofit organiza/ons directly. These groups will be invited to apply for the grant program once opened.

ATTACHMENTS:

1. Resolution - Updated Community Grant Program Policy

1. Exhibit A - Community Grant Program Policy

2. Existing Community Grant Program Policy
41 RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON

ADOPTING THE UPDATED COMMUNITY GRANT PROGRAM POLICY
WHEREAS, the Council values the role of local nonprofit organizations in enhancing the quality of life for residents; and
WHEREAS, American Canyon relies upon the partnership, support, and vibrancy brought to the community from our nonprofit organizations and the services they provide; and WHEREAS, the Council desires to provide financial support to eligible nonprofit organizations through a transparent and accountable process; and
WHEREAS, the Community Grant Program Policy establishes clear guidelines for eligibility, allocation, review, reporting, and oversight to ensure broad public benefit; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby adopts the Community Grant Program Policy, attached hereto as Exhibit A, and directs staff to implement the program in accordance with its provisions.

PASSED, APPROVED, and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of October 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________
Pierre Washington, Mayor
ATTEST:
__________________________________ ____________________________________ Taresa Geilfuss, City Clerk Teresa L. Highsmith, City Attorney 42 CITY OF AMERICAN CANYON

COMMUNITY GRANT PROGRAM POLICY

PURPOSE
The Community Grant Program provides financial support to nonprofit organizations serving the American Canyon community. The program’s goals are to strengthen capacity, foster partnerships, and to support programs, services, and events that enhance quality of life in American Canyon.

Priority will be given to organizations demonstrating broad benefits, especially those that reinvest proceeds back into the community. Program funding is determined annually by the City Council; funding levels may vary from year to year and are not guaranteed.

ROLES AND RESPONSIBILITIES
The City Council and the Parks and Community Services Commission (PCS Commission) work together to support nonprofit organizations. The City Council awards funds based on the PCS Commission’s recommendations as follows:

PCS Commission
• Application review
• Applicant interviews
• Grant award recommendation to the City Council
• Grant reporting oversight
City Council
• Oversight and authority of Community Grant Program
• Award determination
• Program direction and funding

ELIGIBILITY AND USE OF FUNDS
To qualify for funding, applicants must be a nonprofit organization with a current 501(c) status based in American Canyon. Grant funds are intended to directly benefit American Canyon residents, whether delivered as a program, service, or event (collectively ‘program’ herein). The proposed program must take place within City limits.

Individuals, for-profit entities, and organizations using funds for religious or political purposes are 43 not eligible. Organizations with outstanding obligations from prior City grants or that failed to meet program requirements are also ineligible. Grant funds may be used for direct costs of planning and delivering the program, such as materials, equipment, facility rentals within City limits, marketing and outreach, insurance and permits, and staff or contractor time tied to the activity. Funds may not be used for general administration, start-up or ongoing operations, or political or religious activities.

GRANT PERIOD
The grant period coincides with the City’s Fiscal Year (July 1-June 30). The PCS Commission will generally review applications and conduct interviews in October, with final awards determined by the City Council in December.

ALLOCATION OF GRANT FUNDS
The PCS Commission will recommend the City Council to distribute funds based on the number of applications received, demonstrated community need, overall benefit to American Canyon residents, and the extent applicants give back to the community. Allocation of funds must stay within the annual budget approved by the City Council, and all funds must be awarded within the fiscal year; unallocated funds will not roll over.

APPLICATION REQUIREMENTS
Applicants must provide complete and accurate information for fair and consistent evaluation by the PCS Commission and the City Council. Incomplete applications will not be considered. A complete application will include: a clear description of the proposed program with objectives and anticipated impact; a detailed budget with funding sources; organizational background and capacity; an implementation timeline; evaluation plan for measuring success; and proof of nonprofit status (State of California Exemption Letter or IRS 501(c) determination letter).

REVIEW AND RECOMMENDATION PROCESS (PCS COMMISSION)
City staff will conduct an initial screening of applications to confirm completeness and required documentation. Eligible applicants will be invited to participate in an interview with the PCS Commission during a regular meeting. As part of the interview process, applicants will be required to provide a brief presentation and respond to questions about their proposal. The PCS Commission will review all qualified applications and interviews, considering community priorities, anticipated impact, and financial need. Following its review, the PCS Commission will prepare a recommendation to the City Council with proposed awarded amounts.

FUNDING AWARDS (CITY COUNCIL)
Final funding decisions are made by the City Council. In awarding grants, the City Council will consider the PCS Commission’s recommendations and the overall community benefit 44 demonstrated by each proposal. The City Council may approve, modify, or deny recommendations.

The City Council’s decision represents the final action in the grant process.

AGREEMENT
Applicants approved for funding will be required to enter into a formal agreement with the City of American Canyon outlining program deliverables, reporting requirements, and terms of funding.

Grant funds will be distributed in accordance with the terms of the agreement.

REPORTING
Recipients must submit a closeout report to the PCS Commission within 120 days of completing their program or before applying for a future Community Grant, whichever comes first. The report must include a summary of the program, the outcomes achieved (with metrics or supporting materials such as photographs), and a detailed accounting of expenditures with receipts.

NON-DISCRIMINATION REQUIREMENT
Organizations receiving funding through this program must operate in a manner that is free from discrimination. Grant funds may not be used to support programs that discriminate against an individual or group on the basis of race, color, ethnicity, national origin, age, gender, gender identity or expressed, sexual orientation, disability, religion, or any other protected characteristic as defined by law.

NON-COMPLIANCE
Failure to comply with the terms of the grant agreement, including timely submission of required reports and documentation, may result in the grantee being deemed ineligible for future Community Grant funding.
45 RESOLUTION NO. 2020-27 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING AN

UPDATED COMMUNITY GRANTS PROGRAM POLICY
WHEREAS, American Canyon relies upon the partnership, support and vibrancy brought to the community from community groups, non- profits and other community service agencies; and WHEREAS, the City of American Canyon traditionally awards " microgrants" to support community organizations that provide programs and projects that directly benefit American Canyon residents; and WHEREAS, the Community Grants Program Policy creates a formal policy that identifies program goals, eligibility criteria, standards of practice, funding requirements, proposal requirements, and contractual requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves the updated Community Grants Program Policy as shown in Exhibit A attached hereto and incorporated by reference.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of March, 2020, by the following vote:

AYES: Council Members Aboudamous, Joseph, Leary, Vice Mayor Oro, and Mayor Garcia NOES: None
ABSTAIN: None
ABSENT: None
44/*;; •
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

Suellen Johnston, ity Clerk William D. Ross, City Attorney 46 CITY of -

COMMUNITY GRANT
A( TIERICAn ,. PROGRAM POLICY
pinyon
2020- XX

PURPOSE
Community Service Grants provide fiduciary support to local serving organizations to host programs or projects that directly benefit American Canyon residents. The policy identifies program expectations, organization eligibility, proposal evaluation criteria and the Community Service Community Grant Program process.

Important Notice: The City of American Canyon facilitates two grant programs. The program referenced in this policy addresses smaller " Community Grants" awarded to local organizations providing specific programs/ projects to American Canyon residents. The Community Grant program is locally- based, competitive and encourages accountability and measurable outcomes.

The other lesser known program pertains to the process of line- item funding of organizations that contract directly with the City for community services in the City' s Budget. Examples include the Chamber of Commerce, Collabria Care and Community Action Napa Valley, Fair Housing Napa Valley, and AC- CERT.

1. 0- Policy
City Council recognizes the creativity and valuable service provided by local community organizations and non- profits. As such, the City has developed a competitive process for local community organizations and non- profits to apply for Community Grants to fund a specific program or project that directly benefits American Canyon residents.

Community Grant Program parameters:

1. City Council allocates funds and approves final awards each year.

2. City Council delegates proposal review, applicant interviews and initial award recommendations to the Parks and Community Service Commission.

3. Call for grant proposals occurs generally one time per year.

4. No one organization shall receive more than 30% of total grant funds available.

5. Community Grants shall not be used for administrative or operational expenses. Community Grants should be used for one- time or seed programs and projects. Should an organization desire ongoing funding for community serving programs or services.

6. Community Grant proposals must:
47 a. Include basic contact information for both the individual completing the application and the organization they are affiliated with, if any.
b. Identify the community need the program, event or project intends to address. c. Clearly describe the program, event or project, including the means, methods and pertinent details ( day, time, location, frequency, and what is occurring). d. Clearly identify expected community outcomes, benefits and impacts ( how many served, how affected, and what are the community benefits). Outcomes need to be as specific and measurable as possible.
e. Necessary resources, including in- kind support and volunteer hours, to execute the program/ project and how/ what and why Community Grant funds are needed.

7. The Parks and Community Services Commission ( PCS), or a related sub- committee, interviews, evaluates and recommends Community Grant awards to City Council.

8. Community Grant recipients shall complete a Community Grant agreement, agreeing to the terms and conditions set forth by the City.

9. The awarded organization shall maintain regular communication with the City and provide regular status updates.

10. Community Grant recipients shall complete a closeout report within 60 days of the program/ project completing, or before they apply for another year' s Community Grant. The closeout report must include:
a. final program/ project details,
b. actual outcomes from the program/ project( photos are highly recommended), and c. detailed accounting of grant funds spent, including receipts.

2. 0— Community Grant Eligibility
Certain Community Grant eligibility criteria exists. Failure to comply with eligibility criteria shall result in an immediate disqualification. Community Grant applicants and their proposals must:

1. Serve American Canyon residents. At least 70% of participants must be American Canyon residents. The City may request verification of residency of program/ project participants.

2. Be an American Canyon resident, or affiliated organization whose office or official address is within American Canyon.

3. Not be for a for- profit business or venture. The applicant should be affiliated with a local- serving non- profit or not- for- project organization.

4. Be in good standing and successfully completed past closeout reports.

3. 0— Application Evaluation
48 American Canyon City Council delegates responsibility to evaluate proposals to the Parks and Community Services Commission. The process and evaluation criteria used by PCS follows.

3. 1— Evaluation Process
The Community Grant evaluation process involves three main steps, application development and submittal, application evaluation and award. The evaluation process is detailed below.

Step 1— Application Development and Submittal

1. Applications are made available on the City website.

2. Applicants complete the application, being sure to complete it prior to the deadline, and addressing requirements in this policy and associated forms.

3. Applicants submit application.

Step 2— Application Evaluation

4. City staff provides initial screening of applicants to ensure eligibility criteria are met and applications are complete.

5. City staff contacts applicants and notifies them of the PCS meeting they must attend to present their proposed program, projects or service described in their application.

6. At the PCS meeting, applicants present their proposed program, project or service and take questions.

7. PCS Commissioners score proposals based on the criteria identified in the following section.

8. City staff aggregates scores and rank- orders applicants.

Step 3— Application Award

9. Based on rank- ordered list, PCS chooses to recommend to City Council full funding, partial funding or no funding for each application. PCS formalizes their recommendation via motion and vote.

10. Following the PCS meeting, formal award of Community Grants will be scheduled on the next feasible Council Meeting. Community Grant applicants should attend the Council meeting where the final funding awards are scheduled. City staff will inform applicants of the Council Meeting date.

11. City Council may choose to accept or amend PCS' s recommendation.

12. Following the City Council Meeting, City Staff reaches out to the applicant to complete a Community Service Community Grant Agreement solidifying the terms and_expectations of the grant.

13. Once a final executed grant agreement is completed, a check in the amount of the grant award is issued to the applicant.

3. 2— Evaluation Criteria
49 The Parks and Community Services Commission shall use the following criteria to evaluate the Community Grant applications. Following presentations from applicants, PCS Commissioners shall score each Community Services Community Grant Application using the criteria listed below. The scores shall be given based on how well the application addresses the criteria using the following rating scale; 0= does not meet criteria, 5= meets criteria completely. Specific evaluation criteria include:

1. Application program/ project targets American Canyon residents.

2. Application clearly addresses the need the program/ project intends to address.

3. Application clearly describes the program/ proiect, means and methods are clear including time, date, place, frequency, etc.

4. Application clearly identifies intended outcomes, benefits and impacts ( how many served, how affected, and what are the community benefits). The proposed outcomes are realistic and attainable.

5. The program/ project is creative, unique and not duplicated by another program or organization.

6. The program/ project includes " In- kind" support and/ or volunteers to execute.

7. The program/ project is a one-time or seed program/ prolect. If intended to be an on- going, project/ program, future funding is identified in their application.

8. The program/ project maximizes resources and leverages other non- city, non- organization funds.

9. BONUS: The program/ project improves the health, wellness or fitness of American Canyon Residents.

10. BONUS: The program/ project serves underserved communities in American Canyon.

4.0— Community Grant Annual Timeline
The Community Grants Program generally follows the same schedule each year. The annual timeline follows.

1. July/ August — Parks and Community Services Commission and/ or City Council reviews funding priority and sets annual program goals.

2. September/ October— Community Grant Applications available on City website.

3. September/ October— Community Grant Applications due to Parks and Recreation Department.

4. October— December — Parks and Recreation Department schedules application review at PCS meeting. Application proposals presented by requesting organization to PCS for consideration.

PCS recommends funding to City Council. City staff schedules formal award at next feasible Council Meeting.

5. December— January— Grant Agreement executed and funds available. 50 6. October- December following year— Final report presented to PCS for consideration.

5. 0— Contact:

Community Services Community Grant Program
Parks and Recreation Department
Phone: 707. 648. 7275
Email: parksinfo@cityofamericancanyon. org
Website: www.cityofamericancanyon. org
51 CITY COUNCIL AGENDA
OCTOBER 7, 2025

STAFF REPORT

BUSINESS
ITEM NUMBER: 14.

TITLE
Staff Position for Sustainability

RECOMMENDATION
Adopt a Resolu'on Amending the Fiscal Year 2025-26 Budget to Increase Line Item 100-10-120- 41120 "Wages - Part-Time" by $30,000 to Add Part-Time, Limited Term Personnel in the City Manager's Department in Furtherance of the City's Sustainability Goal and Strategic Work Plan.

CONTACT
Jason Holley, City Manager

BACKGROUND & ANALYSIS
******The following is a Council-directed item. ******* Below is an excerpt from the City's FY25-26 Strategic Work Plan (A>achment 3) adopted by Council on April 15 as it pertains to the Environmental Sustainability Goal: "Demonstrate leadership in environmentally sustainability." Beneath each "Strategy" are the "Key Ini'a'ves" and their respective "FY 25-26 Milestones" (shown italics in parathesis).

Strategy ES-1: Achieve Net-Zero Climate Pollution for City Operations Research methodology to track "carbon footprint" at City facilities ( Council receive and file).

Properly dispose of waste at City facili'es (Deploy recycling, compost and landfill bins at City facilities).

Strategy ES-2: Increase Resiliency by Fortifying Vulnerabilities.

Prepare Regional Shoreline Adapta'on Plan to protect against sea-level rise (SB 272) (Council approve scope of work and hire consultant).

Strategy ES-3: Collaborate with Partners to Reduce Climate Pollutants.

Increase community usage of Napa County Climate Challenge App (Promote app through City media).

Work with BayRen and others to promote retro-fiFng older homes to be more energy efficient (Promote grant funding programs through City media network).

Adopt Napa Countywide Regional Climate Ac'on and Adapta'on Plan (RCAAP) C( ouncil 52 Title
Funding
Source
Pay Range Classification Represented Notes
Program
Coordinator
General
Fund
$24.91 to
$30.28/hr
Part-Time,
Unbenefited,
Non-Exempt
No Entry-level
Management
Aide
General
Fund
$34.00 to
$150/hr
Part-Time,
Unbenefited,
Non-Exempt
No
Typical midmanagement
or executive
level - often
PERS Retired
Annuitant.

Sustainability
Coordinator
Water
Fund &
General
Fund
$41.17-
$50.04/hr
($85,633 to
$104,083/yr)
Full-Time,
Benefited,
Non-Exempt
Yes Entry-level
approval).

Strategy ES-4: Constrain Future Development to Existing Planned Areas.

Analyze Urban Limit Line (ULL) from an environmental perspec've (Council review ULL Agreement with OSATS).

In addi'on, the Strategic Work Plan contains a variety of other Key Ini'a'ves (such as "Complete the Eco-Center Project") that also relate to sustainability.

Napa Countywide Regional Climate Action and Adaptation Plan At its September 16 mee'ng, the Council received a presenta'on from Napa County staff and their consultant on the Napa Countywide Regional Climate Ac'on and Adapta'on Plan (RCAAP).

ThereaNer, the Council directed staff to bring a related this item tonight regarding staffing op'ons to accomplish the Milestones listed above along with other related tasks.

A>ached are four (4) poten'al job classifica'ons responsive to the Council's request (A>achment 2). While none of the exis'ng job classifica'ons completely align with the Council’s interest, they all contain applicable elements. The chart below provides additional detail.

The Program Coordinator posi'on is the cheapest op'on because it is a part-'me, entry level posi'on. While a Program Coordinator “plans, organizes, coordinates, develops, implements, promotes and evaluates assigned program areas and provides lead direc'on to lower-level staff and volunteers”, they are typically assigned to the Parks and Recrea'on Department and they don’t apply for grants or have any leadership or authority to effect change. It's unclear whether this lowest level of responsibility aligns with the Council priori'es, so three other (more expensive) op'ons are included.
53 Management
Analyst
General
Fund
$104,339 to
$126,825/yr
Full-Time,
Benefited,
Exempt
Yes
MidManagement.

College
degree and
work
experience
required.

The Management Aide is a more flexibly job classifica'on and oNen is filled by experienced re'rees looking to work part-'me. The Sustainability Coordinator posi'on is an entry-level full-'me posi'on focused primarily on water conserva'on. The Management Analyst posi'on is also full-'me and flexibly-assigned to various program areas.

Lastly, the is no staff person assigned to Open Space, Ac've Transporta'on and Sustainability Commission. Instead, myself, Director's Ikeda, Smithies and Cooper all rotate this responsibility. Of note, the Management Analyst classifica'on is the only one of this group that could be assigned as a singular staff liaison to OSATS if that is of interest to the City Council.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Environmental Sustainability: "Demonstrate leadership in environmental sustainability."

FISCAL IMPACT
If the Council desires to move forward with a new posi'on, then an appropria'on with an iden'fied funding source is required.

Staff es'mates the cost for a part-'me Program Coordinator for the remainder of the Fiscal Year (i.e. "limited term") to be approximately $30,000. Of note, this es'mate assumes the part-'me employee would work less than 1,000 hours through the end of the fiscal year and no more the 28- hours per week to the cost of avoid paying healthcare and retirement benefits.

Although it is unusual to add posi'ons during the middle of a fiscal year, if the Council agrees the posi'on should be part-'me and limited term (ie. through the end of FY 25-26), then the Council could appropriate funds from the General Fund Undesignated Fund Balance with limited consequence because the current estimated Fund Balance is $1,881,131.

Council adop'on of the Resolu'on in A>achment 1 would provide the necessary appropria'on to for the City Manager proceed with the Program Coordinator option.

ENVIRONMENTAL REVIEW
54 15378(b) - The ac'on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec'ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

COMMUNICATION
Level 3: Broad Communication
If approved, the City will adver'se the new job opening through its various communica'on channels.

ATTACHMENTS:

1. Resolution - Staff Position for Sustainability

2. Job Classification Options

3. Council Approved Strategic Work Plan 2025-26
55 RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-26 BUDGET TO INCREASE LINE ITEM 100-10-120-41120 "WAGES - PART-TIME" BY $30,000 TO ADD PART-TIME, LIMITED TERM PERSONNEL IN THE CITY MANAGER'S DEPARTMENT IN FURTHERANCE OF THE CITY'S SUSTAINABILITY GOAL AND STRATEGIC WORK PLAN.

WHEREAS, the City's FY25-26 Strategic Work Plan adopted by Council on April 15, 2025, contains an Environmental Sustainability Goal: "Demonstrate leadership in environmentally sustainability."; and WHEREAS, the Work Plan contains several Key Initiatives and Milestones in support of the Environmental Sustainability Goal; and
WHEREAS, these Milestones may not be completed without sufficient staff resources; and WHEREAS, the American Canyon City Council directs the hiring of part-time, limited term staff to accomplish these Milestones.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of American Canyon as follows:

SECTION 1. The City Council hereby amends the Fiscal Year 2025-26 Budget to increase line item 100-10- 120-41120 "Wages - Part-Time" by $30,000.

SECTION 2. The City Council hereby directs the City Manager to hire part-time, limited term personnel in the City Manager's Department in furtherance of the City's Sustainability Goal and Fiscal Year 2025-26 Strategic Work Plan.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 7th day of October, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ____________________________ Taresa Geilfuss, CMC, City Clerk Teresa Highsmith, City Attorney 56 1
City of American Canyon July 2015

PROGRAM COORDINATOR
(Temporary)
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under general supervision, plans, organizes, coordinates, develops, implements, promotes and evaluates assigned program areas and provides lead direction to lower level staff and volunteers.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Plan, organize, implement, and lead assigned program areas in one or more City departments.
• Assist in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for assigned program area. • Monitor day-to-day operations of programs and events, including making site visits handling and resolving complaints.
• Formulate and organize program plans and schedules for seasonal and year-round activities related to program areas.
• Provide lead direction to staff in assigning and scheduling work. • Train lower level staff and volunteers in program activities and ensure compliance with safety procedures.
• Review work area and ensure it is safe and appropriate for all employees and participants. • Develop and coordinate program marketing efforts through news releases, posters, flyers, web pages, mailing lists and other methods.
• Monitor supplies and equipment for assigned programs; maintain adequate supply inventory; ensure equipment is operational and safe; advise supervisor of needed repairs or replacement.
• Prepare clear and comprehensive written reports as requested. • Respond to citizen concerns and requests.
• Attend department meetings as requested.
• Answer the telephone and assist and register customers as needed. • Perform related duties as assigned.

EMPLOYMENT STANDARDS
Knowledge of:
• Methods and techniques of planning, organizing and implementing programs specific to assigned department.
• Good customer service techniques.
• Financial record keeping practices.
57 2
• Practices and principles of first aid and CPR lifesaving when assigned to the Parks and Recreation Department
• Knowledge of child development processes and principles when assigned to the Parks and Recreation Department
• Computer programs and related software.
• Practices of training and supervision.

EMPLOYMENT STANDARDS
Ability to:
• Lead a variety of recreation programs when assigned to Parks and Recreation. • Lead a variety of program activities in various departments throughout the City. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
• Evaluate success and make improvements that increase customer satisfaction by completing and implementing participant surveys, hosting debriefing sessions with staff, and developing reports.
• Lead, organize, and review the work of staff and volunteers. • Lead and instruct individuals and groups in assigned programs. • Elicit community and organizational support for programs overseen. • Respond to requests and inquiries from the general public. • Interpret and enforce policies and procedures.
• Maintain files and monitor and track fees and payments.

Minimum Qualifications:

Experience and/or Education:

High school diploma or its equivalent.

One year experience in program development and implementation.

Certificate Requirement for assignments in the Parks and Recreation Department:
• CPR and First Aid
License Requirement:

Possession of a valid California Class C Driver License is required at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Physical Requirements:

Work is performed in a typical outdoor environment on a year-round basis. (1) Mobility:
frequent performance of heavy manual labor; frequent standing for long periods of time; frequent bending and squatting. (2) Lifting: frequent lifting up to 50 pounds; occasional lifting up to 75 pounds. (3) Vision: constant use of overall vision. (4) Dexterity: frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking in person. 58 3
(6) Emotional/Psychological: frequent coworker contact; occasional working alone. (7) Environmental: frequent exposure to loud noise; frequent exposure to chemicals, fumes, and other environmental substances.

Other Requirements:

Some positions may require evening, weekend, or other shift work.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep Unit
Program
Coordinator
1992 5/2006 5603 Non-Exempt 5
Program
Coordinator
7/2015
APPROVED: Date:

Administrative Services Director
59 City of American Canyon May 2022

MANAGEMENT AIDE
(Temporary, At-Will, Limited Duration, Extra Help)
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under general supervision of a professional or management City staff member, performs various types of work/project assignments at the professional and/or technical level in City departments.

DISTINGUISHING CHARACTERISTICS
Employment in this temporary, at-will job class is restricted to assignments of a consulting, professional, and/or technical level on specific projects and assignments that are temporary in nature, and may be filled as a limited-duration or extra help assignment. Depending upon the specific assignment(s), appointment will be at a pay rate commensurate with the market for similar type and level of work. This classification can be filled by a retired annuitant, consistent with State law and CalPERS regulations.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Perform a variety of professional/technical duties in various City departments. • Conduct and handle various projects, write reports, and handle special City issues and studies.
• Provide departments and managers with specialized expertise and skills in the required subject area such as, but not limited to, planning, engineering, architecture, field inspections, management and organizational development and analysis, financial and administrative analysis, etc.
• Confer with department heads, consultants, employees, and interested parties regarding existing and proposed issues, policies, and strategies; assist in development and implementation of policies, procedures, goals, and objectives; analyze, interpret, and apply policies, procedures, and regulations.
• Gather, compile, tabulate, and report statistical and other data. • Perform related duties as assigned.

EMPLOYMENT STANDARDS
Knowledge of:
• Principles, practices, and techniques of public administration and public policy and of the specific subject area of the assignment.
• Research and analytical methods, techniques, and procedures. • Project management principles.
• Civil engineering principles and practices including design. • Common computer applications including spreadsheet, database, word processing, and presentation software.
60 • Federal, State, and local laws, rules, and regulations applicable to the assignment given.

Ability to:
• Analyze a variety of complex technical, administrative, and organizational problems, and to make sound policy and procedural recommendations. • Communicate clearly, verbally and in writing.
• Establish and maintain effective working relationships with others including elected officials, City management and staff, members of the public and business community, and other jurisdictions and agencies.
• Interpret and apply laws, regulations, and policies.
• Prepare comprehensive and accurate reports.
• Work effectively with sensitive and confidential information in a political environment. • Adjust to rapidly shifting priorities and timelines.
• Work effectively with multidisciplinary teams.
• Facilitate groups.

Minimum Qualifications:

Each separate temporary assignment will require its own education and/or experience requirements and will be determined for each assignment.

License Requirement:

Some positions may require possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Physical Requirements:

Most of the assignments will be performed in typical indoor environment: (1) Mobility:
frequent use of keyboard; frequent sitting for long periods of time; moderate bending and squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise. (For those assignments that will occur in the field, the physical requirements will be similar to the Civil Engineering Technician job and can be found in that class specification)
Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep Unit
Management
Aide
9/2006 5609 Exempt 5
Management
Aide
05/2022 5609 Exempt 5
61 APPROVED: Date:

Assistant City Manager
62 City of American Canyon October 2016

SUSTAINABILITY COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed in a job.

DEFINITION
Under general supervision, performs a variety of paraprofessional, technical, administrative, programmatic and customer service support duties related to the development and implementation of an effective water conservation and sustainability program, and other pollution prevention and conservation programs; researches and compiles information, prepares reports; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Deputy Public Works Director and/or their designee.

DISTINGUISHING CHARACTERISTICS
The individual(s) in this class is an independent thinker with a vision to research and plan and has effective communication skills to serve as the City’s representative to the community in implementation of conservation programs and is in frequent contact with the community in situations that require technical expertise and effective communications and public relation skills. Internally, this position will participate in interdepartmental coordination related to conservation and sustainability programs.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Develops, implements, modifies, coordinates, and monitors elements of a water use reduction or conservation program, encouraging use of such devices and techniques as high-efficiency fixtures and appliances, leak detection and control, water efficient landscaping, smart irrigation methods and customer education. Coordinate sustainability and conservation activities among City departments, external agencies and partners, community organizations, residents and businesses with the goal of achieving by-in, education, and habit transformation.
• Serve as the City representative on various sustainability committees and organizations as assigned.
• Work with City departments to establish sustainable practices applicable to their respective functions, projects and programs.
• Evaluate possible sustainability measures to prioritize investment through cost/benefit analysis.
• Develop processes to track the City’s sustainability objectives and initiatives to ensure positive progress in achieving stated goals within the specified time frame. • Research, write, and manage grant and award applications. • Coordinate energy efficiency programs related to the City’s Climate Action Plan. • Track annual water demands and prepare reports for the City Council. 63 • Conduct outreach to enhance recycled water conversions throughout the City.

Monitor and evaluate sustainability and conservation program effectiveness, document performance trends, and recommend and implement modifications to improve program effectiveness to insure achievement of stated goals within the specified time frame.
• Maintain and update the City’s sustainability, water conservation and green program webpages.
• Oversee and perform inspections and outreach to implement water conservation incentive programs including C4G, toilet retrofit, washer rebate programs, and other water reduction incentive programs.
• Assists in the preparation of, or prepares, correspondence, various compliance reports, public information, and other related documentation. • Interprets, implements, and enforces pertinent provisions of Federal, State, and Local regulations.
• Develop and implement a water audit program that includes visits to homes and businesses to assess leaks, water using apparatus and fixtures, and irrigation systems and schedules. The program would also make recommendations on water-wise changes in behavior. For business, monitor actual water consumption compared to allowed consumption in Will-Serve Letters.
• Provide consistent attention and communication such as inspection, field/plant sample collection, sample analysis, quality control checking, data validation, reporting, billing calculation, operation and maintenance of field equipment, outreach, public meetings and presentations, recordkeeping, and data/information collection/analysis. • Manage and implement Zero Water Footprint policies and programs. Develop and maintain a set of projects and programs that would be eligible for ZWF funding, and coordinate with developers to implement those projects (or provide funding). • Coordinate with other City staff to develop and implement a robust school outreach program to teach water-wise habits.
• Provide lead worker guidance to part-time workers and volunteers in the implementation of conservation programs and projects.
• Perform related duties as assigned.

EMPLOYMENT STANDARDS
Note: The level and scope of the knowledge, skills, and abilities listed in this section are related to the job duties as defined under Distinguishing Characteristics.

Knowledge of:
• Principles and practices of water conservation such as California Urban Water Conservation Council Best Management Practices.
• Appropriate materials, plants, equipment, and techniques for water efficient landscaping.
• Methods and techniques for creating written and oral public information programs. • Techniques for dealing with the public in difficult situations • Data collection, project analytical methods and practices. • Practices of preparing written reports, correspondence, and educational materials • Standard office administrative policies and procedures 64 Ability to:
• Communicate clearly and concisely, orally and in writing. • Compile and interpret data regarding water consumption and identify possible areas of reducing long and short-term water use.
• Interpret landscape designs and building plans.
• Plan, conduct and carry through various date collection, compilation and analytical studies.
• Work independently, without close supervision in the office and in the field. • Provide lead worker guidance of part-time support staff. • Make effective, professional presentations to a wide variety of audiences. • Write and create technical and informational publications, reports, graphs, brochures, and other materials.
• Understand and interpret laws/regulations/codes; interpret and evaluate technical information; resolve technical issues.
• Use appropriate software to perform work and to generate reports and documents. • Establish and maintain effective working relationships with those contacted in the course of work.

Minimum Qualifications
Education:

A bachelor’s degree from an accredited college or university with major in Public Health, Environmental Health, Environmental Studies, Integrated Waste Management, Environmental Engineering, Public or Business Administration, Geography, Geology, or a closely related field.
-ANDExperience: Two years of work experience in either (1) water conservation, landscaping, water systems, plumbing or related field, and (2) in field or office work involving public outreach or frequent customer contact.

NOTE - For all levels: A master’s degree from an accredited college or university with major in Public Health, Environmental Health, Environmental Studies, Integrated Waste Management, Environmental Engineering, Public or Business Administration, Geography, Geology, or a closely related field may substitute for one year of the required experience. -ANDCertificates:
• Possession of Water Use Efficiently Practitioner Grade 2 Certification from the California-Nevada Section of the American Water Work Association (AWWWA) is desirable.
• Status as a Certified Landscape Irrigation Auditor (CLIA) from the Irrigation Association is desirable.
• CWEA Grade 1 or 2 Environmental Compliance Inspector Certification desirable 65 License Requirement:

Possession of a valid California Class C Driver License at the time of appointment.

Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements
Work is performed in a typical outdoor/indoor environment on a year-round basis. (1) Mobility: frequent standing for long periods of time; frequent bending and squatting. (2) Occasional lifting up to 50 pounds. (3) Vision: constant use of overall vision. (4) Dexterity: frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to loud noise; frequent exposure to chemicals, fumes, and other environmental substances.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep
Unit
Sustainability
Coordinator
10/2016 4420 Non-Exempt 4
APPROVED: Date:

Administrative Services Director
66 City of American Canyon August 2015

MANAGEMENT ANALYST I

MANAGEMENT ANALYST II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed with a job.

DEFINITION
Under general direction, to perform a wide variety of administrative and analytical support duties, generally for the City Manager or a department head; to direct and manage assigned special projects and programs such as the city’s economic development program or city clerk services, contracts and grants administration, financial analysis and budget development, human resources, community engagement and/or dealing with housing issues; to coordinate activities and input on assigned projects from city management, staff, the community, and other organizations; to provide professional support in other assignments as needed to meet the mission of the organization; and, may provide direct and/or indirect supervision to lower level personnel. The work mainly involves the gathering, interpretation, development of options, making recommendations and reporting of data dealing with complex problems and includes those programs that deal with financial analysis and accounting, community/business involvement/outreach, human resources, program management, and surveys/studies.

DISTINGUISHED CHARACTERISTICS
Management Analyst I/II is a flexibly-staffed class series. Positions allocated to the I/II levels are normally filled at the I level. Advancement from the I to the II level is at the discretion of the appointing authority provided that the following criteria are met: (1) the minimum qualifications and time-in-grade requirements, (2) demonstration of the ability to independently perform the full scope of the assigned duties, and, (3) is assigned and performs the duties of the expert level as defined in the Distinguishing Characteristics of the Management Analyst II below.

Management Analyst I is the advanced journey level class and serves as the entry level into the series. It provides experienced administrative support at the professional level in one or more support areas that may include general economic development, housing, or internal support such as projects related to budget, finance, personnel, contracts and grants, procurement, public outreach, city clerk functions, or other assignments; compiles and analyzes data; participates in design and implementation of systems and procedures.

Management Analyst II is the expert level in the series that is responsible for those highly technical assignments requiring focused experience in a specialized subject area rather than general municipal administration and analytical support. This level is responsible for performing the full range of specialized and technical duties in such areas as economic development, human resources management, financial analysis and budget development, contracts and grants administration, community engagement, city clerk functions, and other identified technical support activities to the City. Incumbents in these positions are assigned significant responsibilities at the expert level that require, depending upon the area assigned, highly specialized knowledge, skills, experience, and the ability to exercise independent judgement in the performance of their duties.
67 EXAMPLES OF DUTIES
For Management Analyst I, duties are performed at the journey level; for Management Analyst II, duties are performed at advanced journey/expert level:

Duties may include, but are not limited to, the following:
• Perform a variety of administrative and analytical support functions for the City Manager or a department head, including developing administrative policies and procedures and reviewing pending and adopted legislation at the federal, state, and local levels. • Participate on a variety of committees, commissions, and boards; prepare and present staff reports and other necessary correspondence.
• Implement and administer various programs and projects for the City Manager or a department head handle specialized projects that include economic development, human resources, financial analysis and budget development, grants and contracts administration, housing, records management, etc.; provide input and feedback on programs. • Lead, coordinate, and manage civic engagement activities and projects; conduct outreach and develop surveys and/or other methods of getting community and/or business input; summarize and report results.
• When assigned economic development responsibilities, develop economic goals, objectives, and policies; prepare and maintain demographic, market, and real property databases; conduct market feasibility studies; respond to inquiries concerning industrial and commercial development opportunities; and assist businesses with site location process. • Prepare applications for financing, tax credits, and grants; administer federal and state grant programs such as CDBG.
• Research, compile, and analyze information from various sources; prepare reports recommendations; make presentations to the City Manager and City Council. • When assigned the human resources function, perform a wide variety of personnel functions, including the coordination of employee recruitments, establish and update of job classifications, facilitation of training programs and opportunities, and assist with safety and risk management programs.
• Participate in Citywide labor negotiations, as appropriate. • Interpret and explain City policies and standards to members of the public and the business community; provide information about economic development matters and business advocacy services; may serve as the key contact with business owners, developers, and members of the public regarding specific programs and projects. • When assigned to financial analysis and budget development, the incumbent, under general direction, will perform a wide variety of accountable, professional, administrative staff assignments; will administer a wide variety of interdepartmental and City-wide financial projects and programs including budget implementation, coordination, revision, review, evaluation and monitoring; create complex financial forecasts and analyses, monitor and provide water and wastewater enterprise funds analysis and financial forecasts, and organize and prepare council reports.
• Direct the work activities of assigned personnel; prioritize and coordinate work assignments and review work for accuracy.
68 • Coordinate, collaborate, and work closely with department heads and management staff on assigned projects; provide input and feedback as appropriate. • Establish and maintain positive working relationships with representatives of community organizations, state and local agencies and associations, City management, staff, and the general public.
• When assigned City Clerk responsibilities, attend all City Council meetings as City Clerk and prepare minutes; maintain accurate records pertaining to agreements, ordinances, resolutions and other documents to ensure proper follow–up; accept subpoenas, summons and complaints on behalf of the City and maintain a litigation log; implement and coordinate the City’s records management system; ensure proper posting of all agendas, notices, bid openings; administer Oath of Office for City Council and staff; serve as the City’s Election Officer and coordinate all municipal election activities; coordinate the City’s Public Access channel.
• Perform related duties as assigned.

EMPLOYMENT STANDARDS
Note: The level and scope of the knowledge, skills, and abilities listed in this section are related to the job duties as defined under Distinguishing Characteristics.

Knowledge of:
• Principles and practices of public administration.
• Principles and practices of economic development.
• Principles and practices of local government accounting, municipal budgeting, financial analysis and forecasting.
• Methods of research, program analysis, report preparation, and data analysis/statistics. • Public relations techniques.
• Practices and procedures of grant writing and administration. • Principles and practices of personnel administration. • Principles and procedures of recordkeeping and records management. • Principles and practices of program development and administration. • Principles and practices of city clerk functions.
• Modern office procedures, methods, and equipment, including computers. • Pertinent federal and state, and local laws, codes, and regulations. • Computer applications including common packages for spreadsheets, databases, word processing, and presentation software.
• Supervisory practices and principles.

Ability to:
• Organize and direct the worked of assigned staff.
• Understand the organization and operation of City departments and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures. • Analyze complex financial data, reports, studies, and financial records. • Work independently in the absence of supervision.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Research, analyze, and evaluate programs, policies, and procedures. 69 • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Operate a variety of office equipment and computer software in the performance of assigned duties and responsibilities.
• Interpret, apply, and explain City policies and procedures, federal, state, and local regulations and guidelines related to assigned area of responsibility such as economic development.
• Prepare effective and complete staff reports and make presentations. • Exercise tact, initiative, discretion, and good judgement within general policy and procedural and legal guidelines.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with City officials, managers and staff, developers, civic groups, various agency representatives, and the public. • Exemplify an effective customer service attitude with the public, officials, and co-workers. • Effectively act a project manager for various community development, outreach, housing, and/or economic development activities.

Minimum Qualifications:

Experience and Education:

Management Analyst I
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, human resources management, finance, planning, or a closely related field and two years of increasingly responsible professional experience in economic development, grants programs, human resources, budget development, financial analysis, city clerk functions, community outreach or other professional field as may be needed in a local government environment.

Management Analyst II
EITHER: Two years of full-time experience as a Management Analyst I with the City of American Canyon; – OR- A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, human resources management, finance, planning, or a closely related field and four years of increasingly responsible professional experience in economic development, grants programs, human resources, budget development, financial analysis, city clerk functions, community outreach or other professional field as may be needed in a local government environment.

License Requirement:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Probationary Period:

All Levels – Each level in the Management Analyst series has a probationary period of twelve (12) months as the initial probationary period (initially hired into the City) and six (6) months as the promotional probationary period (promoted from one City job class to another City job class). 70 Physical Requirements:

Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking:
frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

Other Requirements:

May require evening or weekend work.

Classification Adopted Revised Retitled Class
Code
FLSA
Designation
Rep
Unit
Management
Analyst I 1/2002
Revised and
Became Conf.
7/07; Revised
and retitled 8/12
To Management
Analyst I from
Management
Analyst
6303 Exempt 3
Management
Analyst II
2/5/13 6304 Exempt 3
Management
Analyst I/II
4/2015- Added
City Clerk
functions
Management
Analyst I/II
8/2015-
Clarified
Budget/Finance
Functions
APPROVED: Date:

Administrative Services Director
71 Key Initiative FY 25/26 Milestone
Formalize interagency relationship with ACFPD. Council approval of new operating agreement
Update 'Emergency Operations Plan'. Council review and comment Key Initiative FY 25/26 Milestone
Deter would be criminals from entering city limits by
install signage at entry points
Notice of completion
Proactively respond to illict activity in neighborhoods Evaluate calls for service and monitor parking impacts from Vallejo Broadway
Project
Public Safety Goal - Ensure American Canyon remains a safe community Strategy PS-1: Ensure American Canyon is prepared for emergencies and disasters.

Strategy PS-2: Engage and respond to the community's safety concerns. 4/9/2025 Key Initiatives 2025 1 of 8
72 Key Initiative FY 25/26 Milestone
Extend Rio Del Mar to Hwy 29. Aquire right-of-way from Adobe Property
Key Initiative FY 25/26 Milestone
Complete Wetlands Restoration and Kayack Launch Project Prepare RFP and hire consultant for design
Replace Welcome to American Canyon monument signage. Prepare RFP and hire consultant.

Complete Eco-Center Project Remove all City equipment, etc. from former Corp Yard
Community and Sense of Place Goal - Build on the strength of our local community to develop a Strategy CD-1: Activate Napa Valley Ruins and Gardens
Strategy CD-2: Promote a unique community identity.
4/9/2025 Key Initiatives 2025 2 of 8
73 Key Initiative FY 25/26 Milestone
Update business license policy for food trucks. Council approval Key Initiative FY 25/26 Milestone
Upgrade Water Reclamation Facility to treat industrial highstrength waste.Council approval "Go/No Go" decision on HSW treatment technology
Key Initiative FY 25/26 Milestone
Review development oppurtunities/barriers for priority
properties/areas
Council review and comment.

Prepare commerical viability study for 3rd grocery store Council review and comment of viability study
Key Initiative FY 25/26 Milestone
Key Initiative FY 25/26 Milestone
Annex Watson Lane Territory. Meet and confer with Vallejo leadership to advocate for resolution.

Expand Urban Limit Line (ULL). Council approval of new ULL Agreement
Strategy ED -1: Identify opportunities to become more "business-friendly".

Economic Development and Vitality Goal - Attract and expand diverse business and employment Strategy ED-2: Facilitate industrial/commercial development within Green Island Industrial Area.

Strategy ED-3: Facilitate mixed-use development within Broadway District Specific Plan Area.

Strategy ED-4: Encourage and facilitate tourism.

Strategy ED-5: Expand jurisdictional boundaries to provide areas for future growth. 4/9/2025 Key Initiatives 2025 3 of 8
74 Key Initiative FY 25/26 Milestone
Develop Active Adult Fee Waiver Policy Council approval Key Initiative FY 25/26 Milestone
Develop Community Group Grant Funding Policy Council approval and distribute funds.

Key Initiative FY 25/26 Milestone
Update Parks & Community Services Master Plan Council approval Complete Vine Trail Project Council approval of feasibility study for Paoli/Watson Lane segment
Complete Clark Ranch Project Remove dead/dying trees from northern property line.

Complete Wetlands Edge Environmental Educational
Enhancement Project
Notice of completion
Complete Melvin Road Park Project Complete design
Complete Melvin Tennis Court Project Complete design
Complete Aquatic Facility Improvement Project Prepare RFP and hire consultant Complete Northampton Shade Canopy Project Notice of completion Complete Northampton Park Restroom Project Notice of completion Complete Silver Oak Park Restroom Project Notice of completion Complete Linwood Park Improvements Project Prepare RFP and hire consultant Complete Veterans Park Playground Replacement and
Resurface Project
Complete design
Complete Community Park I Playground Replacement and
Resurface Project
Complete design
Complete Main Street Park Improvement Project Complete design Outdoors and Recreation Goal - Expand opportunities for use of outdoor recreation and an active Strategy RE-1: Ensure recreation programming and events attract a broad spectrum of residents.

Strategy RE-2: Partner with community groups to deliver opportunities for organized activity.

Strategy RE-3: Development and enhancement of parks, trails, and open space amenities. 4/9/2025 Key Initiatives 2025 4 of 8
75 Key Initiative FY 25/26 Milestone
Complete 'Hwy 29 Multi-Modal Operational Improvement
Project'.

Public workshop with NVTA
Key Initiative FY 25/26 Milestone
Complete Green Island Rd Reconstruction/Widening Project Award construction contract Complete Knightsbridge Reconstruction & Water Main
Improvements
Notice of completion
Complete South Kelly Road - Highway 29 Intersection
Project
Submit design to Cal Trans
Complete American Canyon Road Guardrail Project Award construction contract Complete Melvin Sidewalk and Storm Drainage
Improvements Project
Notice of completion
Complete Rancho Del Mar Paving and Utility Improvements Project
Notice of completion
Complete Rancho Del Mar Paving and Utility Phase II Project Prepare RFP and hire consultant Complete Green Island Road Class I Trail Project Award construction contract Complete Citywide Pavement Rejuvenation Project Complete design Complete Melvin Rd Pavement Rehabilitation Project Prepare RFP and hire consultant Key Initiative FY 25/26 Milestone
Update Traffic Impact Fee. Council approval
Complete Newell Drive Project Prepare RFP and hire consultant to conduct feasibility study.

Key Initiative FY 25/26 Milestone
Update Complete Streets Policy to prioritize active
transportation over vehicular modes.

Council approval
Update Countywide Active Transportation Plan Council approval Enhance pedestrian visibility at 5 locations identified in Local Roadway Safety Plan
Notice of completion
Transportation Goal - Improve the transportation network within the City to alleviate congestion Strategy TR-1: Improve traffic flow along Highway 29.

Strategy TR-2: Better the condition of local streets.

Strategy TR-3: Expand network of local streets and parallel routes to Highway 29.

Strategy TR-4: Improve safety and expand access for bicyclists, pedestrians and transit users. 4/9/2025 Key Initiatives 2025 5 of 8
76 Key Initiative FY 25/26 Milestone
Complete Sites Reservoir Project. Council approval of Benefits and Obligations Agreement.

Resolve Vallejo water litigation. Meet and confer with Vallejo leadership to advocate for resolution.

Complete Water Treatment Plant Master Plan Prepare RFP and hire consultant Update Urban Water Management Plan Prepare RFP and hire consultant Complete Water Treatment Plant Filter Media Replacement & Underdrain Repair Project
Prepare RFP and hire consultant
Complete North Kelly Road Water Main Project Complete design Complete Zone 5 Water Pump Station Project Complete design Complete Northampton Water Main Repacement Project Prepare RFP and hire consultant Complete Water Treatment Plant SCADA Project Complete design Key Initiative FY 25/26 Milestone
Connect Tower Road customers. Prepare RFP and hire consultant Complete RW Fill Station Project Notice of completion
Complete Little League Field Project Notice of completion Key Initiative FY 25/26 Milestone
Complete Water Reclamation Facility SCADA Project Notice of completion Complete Broadway Sewer Rehab (Crawford to Donaldson)
Project
Award construction contract
Complete Andrew Road Sewer Repair Project Award construction contract Complete Cartegena Manhole Rehabilitation Project Notice of completion Key Initiative FY 25/26 Milestone
Storm Drain Master Plan Council approval
Infrastructure Goal - Develop and maintain infrastructure resources to support sustainable Strategy IN-1: Deliver high-quality drinking water from a stable, long-term supply.

Strategy IN-2: Provide recycled water alternatives for non-potable uses.

Strategy IN-3: Collect and treat non-industrial and industrial wastes effectively and efficiently.

Strategy IN-4: Prevent flooding of natural and man-made drainage systems. 4/9/2025 Key Initiatives 2025 6 of 8
77 Key Initiative FY 25/26 Milestone
Update Year-End Fund Balance & Capital Set Aside Fiscal Policy
Council approval
Key Initiative FY 25/26 Milestone
Enhance the first-time customer service experience Conduct "Secret Shopper" test experience for phones, processes, etc.

Key Initiative FY 25/26 Milestone
Solicit feedback on Neighborhood Community Assessment
and other issues from the community
Conduct 4 neighborhood "town hall"
meetings.

Key Initiative FY 25/26 Milestone
Implement Computerized Maint. Management System. Notice of completion Develop A.I. Policy Council approval
Key Initiative FY 25/26 Milestone
Key Initiative FY 25/26 Milestone
Conduct Employee Job Satisfaction Survey Council recieve and file Strategy OR-2: Emphasize customer service and community priorities.

Organizational Effectiveness Goal - Deliver exemplary government services.

Strategy OR-1: Ensure fiscal stability to deliver services and maintain assets.

Strategy OR-3: Engage the entire community.

Strategy OR-4: Implement new technology.

Strategy OR-5: Encourage continuous improvement and best practices.

Strategy OR-6: Increase employee engagement and development programs. 4/9/2025 Key Initiatives 2025 7 of 8
78 Key Initiative FY 25/26 Milestone
Research methodology to track "carbon footprint" at City facilities
Council receive and file
Properly dispose of waste at City facilites Deploy recycling, compost and landfill bins at City facilities.

Key Initiative FY 25/26 Milestone
Prepare Regional Shoreline Adaptation Plan to protect
against sealevel rise (SB 272)
Council approve SOW for Regional
Shorline Adaptation Plan
Key Initiative FY 25/26 Milestone
Increase community usuage of Napa County Climate
Challenge App
Promote app through City media
network
Work with BayRen and others to promote retro-fitting older homes to be more energy efficient
Promote grant funding programs
through City media network
Adopt Napa Countywide Regional Climate Action and
Adaptation Plan (RCAAP)
Council approval
Key Initiative FY 25/26 Milestone
Analyze Urban Limit Line (ULL) from an environmental
perspective
Council review ULL Agreement with
OSATS
Strategy ES-2: Increase Resiliency by Fortifying Vulnerabilities.

Strategy ES-3: Collaborate with Partners to Reduce Climate Pollutants.

Strategy ES-4: Ensure Future Development is Environmnetally Sustainable Environmental Sustainability Goal: Demonstrate leadership in environmentally sustainability.

Strategy ES-1: Achieve Net-Zero Climate Pollution for City Operations 4/9/2025 Key Initiatives 2025 8 of 8
79 CITY COUNCIL AGENDA
OCTOBER 7, 2025

STAFF REPORT

MANAGEMENT AND STAFF ORAL REPORTS
ITEM NUMBER: 15.

TITLE
Q2 FY25/26 Capital Project Schedule Update

RECOMMENDATION
Receive this informational item and provide feedback.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Public Works Department will be providing quarterly updates on the status and delivery of Capital Improvement Projects (CIP) for the current fiscal year. City Council will be provided with a master project schedule, a map of citywide projects, and photos when available. The projects will include the name of the city staff member leading the project and consultant when applicable. At this :me there are some projects that do not include a project lead but will be updated as the fiscal year unfolds.

FISCAL IMPACT
The Capital Improvement Program Budget was adopted by City Council on June 3, 2025.

ENVIRONMENTAL REVIEW
None

COMMUNICATION
Level 0: No Further Public Communication Needed
ATTACHMENTS:

1. FY25-26 Q2 CIP 90-Day Summary

2. FY25-26 Q2 CIP Schedule

3. FY25-26 Q2 CIP Project Map

4. FY25-26 Q2 CIP Construction Activity Update
80 Capital Project Accomplishments in the previous 90 Days:

I. On-Going Construction:

A. Rancho Del Mar Paving and Utility Improvements
Completed: Sewer, Concrete, and Paving (FDR reconstruction, asphalt rubber cape seal) B. Melvin Sidewalk and Drainage Project
On-going: Concrete curb, gutter, sidewalk, driveways, and ADA ramps; stormdrain installation C. Wetlands Edge Enhancement Project
On-hold. Completed: Site grading, paths, utilities, planting. Pending: Restroom and Gazebo D. Green Island Road Reconstruction and Widening Project On-going: Hanna sidewalk and driveway reconstruction, and water main replacement E. SCADA Upgrades at the Water Reclamation Facility are underway F. SCADA Upgrades at the Water Treatment Plan are underway G. Northampton Shade Structure
Completed
II. Advertised and Awarded for Construction:

A. Northampton Shade Structure
Structure purchased for materials-on-hand
B. Award SCADA Upgrades at Water Treatment Plant
III. Design
A. Northampton Park Restroom
Completed
B. Silver Oak Park Restroom
Completed
C. East American Canyon Road Guardrail Project – on-going (currently @ 100%) D. South Kelly & Hwy 29 (including Tower Road) – on-going (currently @ 65%) E. Veterans Park Playground & Surface – on-going (currently @ 85%) F. Melvin Park Tennis Courts – on-going (currently @ 75%) 81 Capital Project Goals for the next 90 Days:

I. Construction:

A. Rancho Del Mar Paving and Utility Improvements
Signage and striping. Notice of Completion.

B. Melvin Sidewalk and Drainage Project
Stormdrain, traffic calming, signage and striping. Substantial Completion.

C. Wetlands Edge Environmental Education
Pending: Restroom installation, gazebo installation (long lead item). Substantial Completion.

D. Green Island Road Reconstruction and Widening Project On-going. Concrete, Utilities, FDR and Paving of side streets E. Northampton Park Restroom
Advertise, Award, Start Construction
F. Silver Oak Park Restroom
To be packaged and constructed jointly with Northampton Park Restroom G. City Hall Roof Replacement
Start work in October. Substantial Completion.

H. SCADA Upgrades at Water Reclamation Facility
On-going
I. SCADA Upgrades at Water Treatment Plant
On-going
II. Advertise and/or Award of Construction Contracts:

A. Advertise and Award East American Canyon Road Guardrail Project B. Advertise and Award Northampton Park Restroom
C. Advertise and Award Silver Oak Park Restroom
82 D. Advertise Veterans Park Playground & Surface
E. Advertise Melvin Park Tennis Courts
III. Design
A. Green Island Road Class I Trail
B. South Kelly & Hwy 29 (including Tower Road) – on-going C. SS4 Broadway Sewer – completion
D. Citywide Pavement Rejuvenation Project (Cape Seal)
E. Rancho Del Mar Phase II
F. Main Street Park ADA Upgrades
G. New Melvin Park
H. Wetlands Restoration and Public Access
83 ID Task
Mode
Task Name Duration Start Finish % Complete Resource Names Notes Predecessors 11 TR16-0700 Green Island Road 200 days Mon 7/28/25 Fri 5/1/26 0% 12 GREEN ISLAND ROAD RECONSTRUCTION AND WIDENING PROJECT 200 days Mon 7/28/25 Fri 5/1/26 0%13 Green Island Road Reconstruction and Widening Project 168 days Mon 7/28/25 Wed 3/18/26 0%14 Construction 168 days Mon 7/28/25 Wed 3/18/26 0%15 Green Island Road Class I Trail Project 74 days Tue 1/20/26 Fri 5/1/26 0%16 Award Contract (City Council) 0 days Tue 1/20/26 Tue 1/20/26 0%17 Construction 45 days Mon 3/2/26 Fri 5/1/26 0% Ronald Ranada, Consultant (TBD) 76 WW20-0100 SS4 Broadway Sewer 479 days Tue 6/25/24 Fri 4/24/26 0%77 WW20-0100 SS4 Broadway Sewer 479 days Tue 6/25/24 Fri 4/24/26 0%78 Mainline (City) 320 days Mon 2/3/25 Fri 4/24/26 0%79 Design 238 days Mon 2/3/25 Wed 12/31/25 0% David Miller, Ronald Ranada80 Award Contract (City Council) 0 days Tue 2/3/26 Tue 2/3/26 0%81 Construction 40 days Mon 3/2/26 Fri 4/24/26 0% Ronald Ranada82 SR29 Crossing (RSA) 479 days Tue 6/25/24 Fri 4/24/26 0%83 Design 288 days Tue 6/25/24 Thu 7/31/25 0% Consultant (RSA)84 Award Contract (City Council) 0 days Tue 2/3/26 Tue 2/3/26 0%85 Construction 40 days Mon 3/2/26 Fri 4/24/26 0%65 TR24-0300 Rancho Del Mar (ARPA) 67 days Mon 9/1/25 Tue 12/2/25 0% CONST CONTRAC66 TR24-0300 Rancho Del Mar 67 days Mon 9/1/25 Tue 12/2/25 0%67 Construction 85 days Wed 8/6/25 Tue 12/2/25 0% Ronald Ranada, Vendon McLeod68 TR24-0200 Melvin SD and Swk (ARPA) 90 days Mon 9/1/25 Fri 1/2/26 0% CONST CONTRAC69 TR24-0200 Melvin SD and Swk 90 days Mon 9/1/25 Fri 1/2/26 0%70 Construction 90 days Mon 9/1/25 Fri 1/2/26 0% Ronald Ranada, Vendon McLeod60 TR26-0100 Citywide Pavement Rejuvenation (Cape) 239 days Tue 9/2/25 Fri 7/31/26 0%61 TR26-0100 Citywide Pavement Rejuvenation (Cape) 239 days Tue 9/2/25 Fri 7/31/26 0%62 Design 109 days Tue 9/2/25 Fri 1/30/26 0% Kristine Delos Santos63 Award Contract (City Council) 0 days Tue 3/3/26 Tue 3/3/26 0%64 Construction 65 days Mon 5/4/26 Fri 7/31/26 0% Kristine Delos Santos, Vendon McLeod50 TR23-0200 S Kelly - SR29 635 days Tue 6/25/24 Mon 11/30/26 0%51 TR23-0200 S Kelly - SR29 461 days Mon 1/20/25 Mon 10/26/26 0%52 Design 250 days Mon 1/20/25 Fri 1/2/26 0% Kristine Delos Santos, Ronald Ranada, ConAward design co53 Award Contract (City Council) 0 days Tue 2/17/26 Tue 2/17/26 0% Advertise 4/21, b54 Construction 161 days Mon 3/16/26 Mon 10/26/26 0% Kristine Delos Santos, Ronald Ranada55 TR23-0300 Am Can Rd East Guardrail 461 days Tue 6/25/24 Tue 3/31/26 0% GRANT FUNDED56 TR23-0300 Am Can Rd East Guardrail 200 days Tue 6/25/24 Mon 3/31/25 0% Check immediac57 Design 240 days Mon 11/4/24 Fri 10/3/25 0% Kristine Delos Santos, Ronald Ranada, Con58 Award Contract (City Council) 0 days Tue 11/18/25 Tue 11/18/25 0% Advertise 4/25, b59 Construction 87 days Mon 12/1/25 Tue 3/31/26 0% Kristine Delos Santos, Ronald Ranada 1 WA24-0200 N Kelly Water Main 88 days Wed 10/1/25 Fri 1/30/26 0% BY W OPS, VIA C2 WA24-0200 N Kelly Water Main 88 days Wed 10/1/25 Fri 1/30/26 0%3 Design 20 days Wed 10/1/25 Tue 10/28/25 0% TBD4 Award Contract 0 days Tue 11/18/25 Tue 11/18/25 0% Water Dept staff or CUPCCAA5 Construction 45 days Mon 12/1/25 Fri 1/30/26 0% TBD6 PR23-0700 Silver Oak Restroom 383 days? Tue 6/25/24 Thu 12/11/25 67%7 PR23-0700 Silver Oak Park Restroom 409 days? Tue 6/25/24 Fri 1/16/26 67%8 Design 331 days Tue 6/25/24 Tue 9/30/25 74% Consultant (RSA)9 Award Contract (City Council) 0 days? Tue 11/4/25 Tue 11/4/25 0% 8FS+2 days 10 Construction 35 days Mon 12/1/25 Fri 1/16/26 0% TBD 918 PR23-0500 Northampton Restroom 382 days? Tue 6/25/24 Wed 12/10/25 0% 11/1811/18
11/4

W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T 8, '25 Oct 5, '25 Oct 12, '25 Oct 19, '25 Oct 26, '25 Nov 2, '25 Nov 9, '25 Nov 16, '25 Nov 23, '25 Nov 30, '25 Dec 7, '25 Dec 14, '25 Dec 21, '25 Dec 28, '25

Page 1 ends

84 ID Task
Mode
Task Name Duration Start Finish % Complete Resource Names Notes Predecessors 19 NORTHAMPTON RESTROOM 382 days? Tue 6/25/24 Wed 12/10/25 0% 20 Design 331 days Tue 6/25/24 Tue 9/30/25 0% Consultant (RSA)21 Award Contract (City Council) 0 days Tue 11/4/25 Tue 11/4/25 0%22 Construction 35 days Mon 12/1/25 Fri 1/16/26 0% TBD 2123 PR23-0200 Melvin Tennis Courts 270 days? Mon 3/3/25 Fri 3/13/26 0%24 Melvin Tennis Courts 270 days? Mon 3/3/25 Fri 3/13/26 0%25 Design 195 days Mon 3/3/25 Fri 11/28/25 0% Kristine Delos Santos26 Award Contract (City Council) 0 days? Tue 1/20/26 Tue 1/20/26 0%27 Construction 30 days Mon 2/2/26 Fri 3/13/26 0% TBD 2628 PR19-0100 Wetlands Enviro Educational Center 116 days? Fri 6/13/25 Fri 11/21/25 0%29 WETLANDS ENVIRO EDU 116 days? Fri 6/13/25 Fri 11/21/25 0%30 Construction 116 days? Fri 6/13/25 Fri 11/21/25 0% Capital Projects Coordinator (TBD) Extended constru31 CF23-0300 Corp Yard Relocation 526 days Tue 6/25/24 Tue 6/30/26 0%32 CORP YARD RELOCATION & UPGRADE 526 days Tue 6/25/24 Tue 6/30/26 0%33 Construction 526 days Tue 6/25/24 Tue 6/30/26 0% Brian Materne34 CF23-0100 City Hall Roof 354 days Tue 6/25/24 Fri 10/31/25 0%35 City Hall Roof Improvement 354 days Tue 6/25/24 Fri 10/31/25 0%36 Design 164 days Tue 6/25/24 Fri 2/7/25 0% Ginny Leija37 Award Contract (City Manager) 0 days Mon 3/3/25 Mon 3/3/25 0% CUPCCAA 3638 Construction 23 days Wed 10/1/25 Fri 10/31/25 0% Ginny Leija 3739 WA25-0100 Hanna Water Main (see TR16-0700) 0% UNDER GIR40 WA26-0200 Water Treatment Plant SCADA 842 days? Thu 6/20/24 Fri 9/10/27 0%41 WA26-0200 Water Treatment Plant SCADA 842 days? Thu 6/20/24 Fri 9/10/27 0% Design Build42 Design 194 days Tue 6/25/24 Fri 3/21/25 0%43 Award 0 days Tue 8/5/25 Tue 8/5/25 0%44 Implementation 540 days Mon 8/18/25 Fri 9/10/27 0% Telstar45 WW16-0300 SCADA 265 days? Tue 6/25/24 Mon 6/30/25 0%46 WW16-0300 SCADA 919 days Tue 6/25/24 Fri 12/31/27 0%47 Design 194 days Tue 6/25/24 Fri 3/21/25 0% Design Build48 Award Contract (City Council) 0 days Tue 6/17/25 Tue 6/17/25 0% RFP Jan 6 - Feb 749 Implementation 655 days Mon 6/30/25 Fri 12/31/27 0% Telstar86 WW24-0100 Andrew Road Sewer Repair (see WW20-0100) 0%87 PR25-0600 Main Street Park Improvements 380 days Mon 1/6/25 Fri 6/19/26 0%88 Design 280 days Mon 1/6/25 Fri 1/30/26 0% Capital Projects Coordinator (TBD)89 Award Contract (City Council) 0 days Tue 3/17/26 Tue 3/17/26 0% 8890 Construction 45 days Mon 4/20/26 Fri 6/19/26 0% 8991 PR25-0400 Veterans Park Playground Replacement 280 days? Tue 8/6/24 Mon 9/1/25 0%92 Design 206 days Wed 3/19/25 Wed 12/31/25 0% Miracle Play Systems93 Award Contract (City Council) 0 days Mon 3/2/26 Mon 3/2/26 0% 8 to 12 week Lea94 Construction 60 days Mon 4/20/26 Fri 7/10/26 0% Capital Projects Coordinator (TBD) 9395 PR23-0100 Melvin Park Improvements 250 days Mon 10/13/25 Fri 9/25/26 0%96 Design 122 days Mon 10/13/25 Tue 3/31/26 0%97 Award Contract (City Council) 0 days Tue 5/19/26 Tue 5/19/26 0%98 Construction 60 days Mon 7/6/26 Fri 9/25/26 0%71 WA24-0100 Rio Del Mar Water Main (see TR24-0300) 0% RDM PH 2; ADD T72 WA23-0200 WTP Filter Media 191 days Mon 4/7/25 Mon 12/29/25 0% BY WRF73 Design 191 days Mon 4/7/25 Mon 12/29/25 0% Water Ops74 WA23-0100 WTP Shop 195 days Wed 10/1/25 Tue 6/30/26 0%75 Design 195 days Wed 10/1/25 Tue 6/30/26 0% 11/4

Page 2 ends

85 Pavement Rejuvenation
86 FY25-26 Q2
CIP Activity Update
87 Road reconstruction (FDR) 2
Rancho Del Mar Paving and Utility Improvements
Construction Completed
New asphalt paving (Rio Del Mar) 88
Slurry seal 3
Rancho Del Mar Paving and Utility Improvements
Construction Completed
Asphalt rubber chip seal 89
4 Green Island Road Reconstruction and Widening
Construction On-going
Hanna Drive
Water main and sidewalk 90
Concrete (sidewalks, ADA curb ramps, etc.) 5
Melvin Sidewalk and Drainage Project
Construction On-going
91 Storm drain system installation 6
Melvin Sidewalk and Drainage Project
Construction On-going
92 Site grading and flatwork, utilities, and planting
7 Wetlands Edge Enhancement Project
Construction On-hold
93 8
Northampton Shade Canopy
Installation Completed
Shade installation 94

CITY COUNCILMEMBER REPORT
Council
Meeting
Date:
10/07/2025 Submitted
by: *
Mayor Pierre Washington
Event
Date:
24/09/2025 Event Type Community Event
Event Title: 2025 Citizens Academy for the City of American Canyon Event Report: I had the pleasure of attending the 2025 American Canyon Citizens Academy alongside Councilwoman Melissa Lamattina and a full class of engaged local residents.

Our City Manager, Jason Holley, led a powerful orientation covering the structure of our city government, the process behind managing a city of our size, and a look back at our rich local history.

Event
Date:
24/10/2025 Event Type Committee Report
Event Title: Communications meeting American Canyon
Event Report: GREAT energy at our American Canyon Communications meeting! Joined by Councilmember David Oro and City Staff to review our citywide communication plan and assess the health of our systems in place. Proud to be part of a TEAM committed to transparency, connection, and continuous improvement for our community.

City Communication Plans are essential for effective engagement between local government and our residents, especially in times of crisis and for ongoing community relations.

Event
Date:
23/09/2025 Event Type Committee Report
Event Title: American Canyon Fire Protection District meeting Event Report: The Board met for our monthly American Canyon Fire Protection District meeting, and we had four Proclamations presented.

Proclamation for outstanding training provided by Todd Pelletier Proclamation for the amazing volunteers of the American Canyon CERT Team Proclamation for Fire Prevention Month
Proclamation for Sudden Cardiac Awareness Month
95 Event
Date:
25/09/2025 Event Type Community Event
Event Title: Governemnt Day Field Trip Donaldson Way 2nd Grade Class 96 Event Report: Second graders from Donaldson Way Elementary School visited American Canyon City Hall to learn how local government works. They met with me, the City Manager, Jason Holley and city staff from various departments including Environmental Services, Parks & Recreation and Public Works. They were provided souvenirs to remember their day.

This is all part of how the City of American Canyon engages with our community and inspires future leaders.

Event
Date:
29/09/2025 Event Type Community Event
Event Title: FilAM Carabao Vintners Annual FilAm Recognition Event Report: I had the privilege of attending the annual Napa Vintners FilAm Recognition Event in Napa California. This Years's celebration was especially meaningful as it also services to promote Carabao, a newly opened Filipino restaurant that highlights the rich culture, hospitality, and cuisine of the Philippines. the restaurant name, Carabao, represents the strong and enduring water buffalo that is native to the Philippines, symbolizing resilience, hard work, and community spirit.

I was honored to be joined by distinguished leaders and community partners at this gathering, including Napa Mayor, Scott Sedgley and his wife Linda, Napa Supervisor, Belia Ramos, American Canyon City Councilmember David Oro and his wife, Patricia, and the consul General of the Philippines assigned to San Francisco, Neil Frank Ferrer, who attended with his delegation. The event was supported by the American Canyon FilAm, President, Jodl Cruz and his Wife Jem as well as all the dedicated members of the FilAm organization, whose continued leadership fosters unity and cultural pride across our community.

The evening provided an opportunity to celebrate the invaluable contributions of Filipino American in Napa Valley and beyond, while also show casing the way in which food, wine, culture, and fellowship bring us together. I am grateful for the warm hospitality and proud to stand alongside partners and residents in honoring the FilAm community's heritage and impact.
97 FUTURE AGENDA ITEMS OF NOTE
October 9, 2025, Joint PCS/OSATS 6:30 p.m.

Parks and Community Services Master Plan
October 21, 2025, City Council 6:30p
Pres: Spirit Horse
Proc: National Code Compliance Appreciation
with Code Enforcement Update
Watson Ranch Spec Pln Implementation Update
October 23, 2025, Planning Comm. 6:30 p.m.

Meeting Cancelled
November 4, 2025, City Council 6:30p
Proc: Acknowledging Diwali
Proc: Veterans Day
2025 Building Code Update First Reading
AI and Data Policy
November 5, 2025, OSATS Meeting. 6:30 p.m.

NVTA Active Transportation Plan
General Plan Sustainability Initiatives
November 6, 2025, Finance Subcommittee.
1:00 p.m.

Fiscal Policies Discussion
November 13, 2025, PCS Meeting 6:30 p.m.

Evaluate Potential Revenue Measure
November 18, 2025, City Council 6:30p
High Strength Waste Project
Fiscal Policies
AI Policy and Data Policy
November 20, 2025, Planning Comm. 6:30 p.m.

Crawford Way Tentative Subdivision Map
December 2, 2025, City Council Meeting 6:30p
Sites Reservoir Project Update
General Plan Sustainability Initiatives
December 3, 2025, OSATS Meeting. 6:30 p.m.

Complete Streets Approach for CIP Projects
BCDC's SB272 Sea Level Rise Report
December 11, 2025, PCS Meeting. 6:30 p.m.

Potential Revenue Measure for Parks
December 16, 2025, City Council 6:30p
Crawford Way Tentative Subdivision Map
Annual Comprehensive Financial
Open Gov Presentation
December 18, 2025, Planning Comm. 6:30 p.m.

TBD
Unscheduled Council Directed Items Councilmember
Date of Council
Vote Notes
All Electric Reach Code Joseph 11/7/2023
On hold pending RCAAP and Berkeley
litigation.

Food Ware Ordinance Joseph 9/17/2024 On hold, pending RCAAP Purple Heart Designation Washington 10/15/2024 In progress, council date TBD A.I. Policy Oro 12/3/2024 Scheduled for 11/04/2025
98

American Canyon City CouncilOctober 7, 2025

American Canyon City Council
October 7, 2025