2. The term of this Agreement is:
City of Anaheim Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
Section 1: Program Goal
● What does your city hope to gain from this program/are there strategic goals this program can help your city meet?
Th
e lead for this project is the Anaheim Workforce Connection (AWC), the designated administrator and operator of workforce development programming for the City of Anaheim Local Workforce Area and recipient of federal Workforce Innovation and Opportunity Act (WIOA) and other workforce development funding. Anaheim, through the AWC, intends to provide meaningful work experience to local youth, particularly those who have been most impacted by the pandemic and those who have been marginalized or left behind as the local economy begins its recovery. The City will strengthen existing partnerships and establish new ones with agencies and organizations committed to public service and qualified to instill that same commitment in the youth they serve.
Section 2: Program Design
● Which focus area(s) will youth be working on (food insecurity, climate change, etc.)? If other focus areas are addressed, please describe.
Yo
uth will be working directly on projects and assignments addressing food insecurity, the impacts of climate change, and post-pandemic recovery.
● Do
you plan on subgranting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners.
Th
e City of Anaheim will provide services to youth using both in-house program staff and partnerships with Community – Based Organizations (CBOs). In house program staff will include personnel from both Anaheim Workforce Connection (AWC) and the Community Services Department.
Th
e AWC has decades of experience administering and implementing youth workforce development initiatives including Job Training Partnership Act (JTPA) youth and summer youth programs, Workforce Investment Act (WIA) youth programs, Temporary Assistance for Needy Families (TANF) summer youth programs, and WIOA youth programs. For this project AWC will provide partners with structure and guidance toward meeting the grant objectives, convene and facilitate partner meetings, establish partner subcontracts, monitor compliance and performance, collect and report participant data, and disburse grant funds.
The C
ity of Anaheim Community Services Department operates a successful youth engagement program called Project SAY (Support Anaheim’s Youth). The program, which has been in place for over a decade, engages youth in positive and constructive activities to promote the healthy development of young people. The City will expand the Project SAY program to engage more youth, up to age 18.
Exhibit A Scope of Work
City of Anaheim
JP1005
City of Anaheim Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
The Orange County Conservation Corps (OCCC) is a current subrecipient of Workforce Innovation and Opportunity (WIOA) Youth funding from the City of Anaheim. OCCC has a long standing record (14 years) of successfully operating youth workforce development programs for the City and has particularly been engaged with older (18+) youth experiencing multiple barriers, such as foster youth, the justice- involved, and very low-income.
Hope Builders is also a subrecipient of WIOA Youth funding from the City. Based on current performance outcomes, the City plans to engage Hope Builders in program delivery services for this grant as well.
Hope Builders has been working with the City for the past five years and has a long-standing history of delivering structured workforce development programming to its older (18+) youth participants regionally.
The Anaheim Union High School District (AUHSD) is a new partner. They administer multiple career pathway programs serving 30,000 students every school year. Their focus is youth up to age 18.
As it is the goal of the City to provide a broad, inclusive program for eligible youth, additional CBOs may be engaged if gaps in services are identified.
● What activities will youth be working on? Please offer a brief, several sentence description of each job activity youth will be undertaking and any partners that will be involved in running that opportunity.
Anaheim Community Services, through Project SAY, will provide paid summer work experiences as recreational leaders, community center attendants, and other support staff to restore and reinvigorate Community Services programming at parks, community centers, libraries, and family resource centers.
This effort is related to post-pandemic recovery.
Youth participating with the OCCC will engage in multiple projects related to both food insecurity and climate resilience. While addressing food insecurity youth will load and unload trucks, package boxes of food, deliver to community pantries, and assist community partners with labor support at drive-up distribution events (traffic control, set-up logistics, and data collection). While addressing climate resilience youth will clear fire fuels from public spaces, remove debris from waterways, remove non- native/invasive trees/plants, install native plants and perform other erosion control measures. Much of the climate resilience work will be at the direction of Anaheim Community Services and performed at public parks, trails and wetlands.
Hope Builders will coordinate with Anaheim school districts to serve as work sites for students completing their behavioral technician program. These participants will start as classroom aides and assistants and progressively advance to assisting school counselors. They will organize and facilitate small group discussions on topics concerning behavioral health and mental well-being, as well as other topics such as food insecurity and homelessness.
AUHSD will operate two summer programs each addressing a different focus area. One project will have participants work with a farmer, learning to start a farm with the intent of supporting schools throughout the district to start up their own farms or expand on current school gardens or aquaponics programs to turn them into resources to combat food insecurity in their community. The youth will provide daily support to the farmer, learn and install proper irrigations systems, learn and practice crop City of Anaheim Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
rotation, organic farming practices and seasonal planting. They will engage with their community, creating and delivering one (1) parent workshop and one (1) teacher workshop as well as creating and developing an awareness campaign about sustainable micro/urban farming. The second project will engage youth in researching and documenting pandemic recovery efforts throughout the city, including City-led efforts to rejuvenate the local economy and stabilize its residents living conditions, providing a street-level view of successes and challenges. Using mixed media and particularly video production, participants will create a public service message sharing the results of their research.
● What is the proposed start date for programming?
The proposed start date for programming is March 1, 2022. The Anaheim City Council must approve new and/or expanded contracts prior to program implementation therefore the start date may be adjusted as necessary (but not anticipated at this time).
Section 3: Youth Recruitment/Development
● How will the city recruit youth?
The City and its CBO partners have established networks that will be relied upon to disseminate program information. For example, Community Services Department has monthly meetings of the Anaheim Service Network, which brings together over 100 community serving organizations on a monthly basis, many who have a youth focus.
The City will also use various media resources including issuance of periodic news releases through its Public Information Officer; posting of electronic program announcements/flyers to social media including Facebook, Twitter, and Instagram and program information on the City of Anaheim website.
Other outreach strategies will include posting physical program announcements/flyers at libraries, community and family resource centers, high school and college career counseling centers, and other high-traffic public spaces, distributing e-program announcements to utilities customers and housing voucher recipients; and delivering presentations to probation officers, social services agencies, guidance counselors, and other local youth-serving entities.
● If you would like to propose your own priority criteria for participants in this program for CaliforniaVolunteers approval, please do so in this section.
N/A
● What wrap around services, if any, is the city or subgrantee planning on offering to youth?
The City, through its subgrantees, will provide case management, career counseling, access to mental and physical health services, supportive services (transportation, clothing child care), linkages with City of Anaheim Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
alternative secondary education and adult continuing education, and referral to substance abuse treatment programs, legal aid and financial literacy programs.
● What wage will youth be paid, if known? What length of time do you anticipate the youth serving?
Youth will be paid a wage commensurate with the work performed, which in most cases will be minimum wage. If a particular assignment requires exceptional skill, competency, proficiency or experience, that will be considered in setting the participant’s wage. There will be a year-round and a summer track. Year-round assignments will last from 4-6 months while summer assignments will be from 8-10 weeks long.
Section 4: Metrics/Outcomes
● Can the city provide the required metrics listed above to CaliforniaVolunteers?
Yes, the baseline metrics are similar to those already captured and recorded for other workforce development programs. The additional metrics related to participant outcomes and satisfaction 12 months after program completion/separation may prove challenging as participants can be hard to locate and/or unwilling to respond to inquiries/surveys.
● If not, please indicate which metrics the city is unable to provide.
These three metrics will prove challenging and if they can be waived, that would be preferred:
• Percentage of youth who report job satisfaction after one year of employment, as reported by a survey.
• Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey.
• Percentage of youth employed in public service after one year of employment.
● Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics.
N/A
Section 5: Budget/Staffing/Communications
● What is your proposed staffing plan for the program for the city and/or any subgrantees?
The subcontracted teams consist of program managers and specialists (outreach, intake, and eligibility technicians, case managers, and job developers), crew/field supervisors, and project managers. These teams will manage the day-to-day aspects of the program, including as their titles suggest, recruiting participants, ensuring their eligibility, orienting them to the program, assigning them to a work crew, supervising their work/activity, providing them with appropriate wraparound services or referrals thereto, and documenting services delivered.
City of Anaheim Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
Project SAY is staffed by City of Anaheim employees who will supervise and direct youth placements at their respective worksites.
Anaheim Workforce Connection staff will provide administrative support including fiscal and programmatic oversight, compliance review, and tracking and reporting participant progress/outcomes.
● Does your city commit to using CaliforniaVolunteers developed branding for this program and participating in CaliforniaVolunteers-organized trainings/curriculum, if asked?
Yes, the City commits to using CaliforniaVolunteers developed branding and participating in trainings/curriculum.
● Are you interested in participating in a program launch media event with CaliforniaVolunteers?
Yes, the City is interested in participating in a program launch media event.
Applicant:
Items Description Calculation Total Budget % Allocation Cross Check Administrative Costs Staffing, Rent, Marketing 478,950.88$ Total 478,950.88$ 10.0%
# Requested Hourly Salary # of Hours Total Budget
145 $16 754 1,749,280.00$
90 $16 300 432,000.00$
Total 2,181,280.00$
Items Description Calculation Total Budget
FICA for Fellows 7.65% of Hourly Wage ($16 x 7.65%) x 136,330 166,867.92$ Worker's Compensation 14% of Hourly Wage ($16 x 14%) x 136,330 305,379.20$ Health Care
Total 472,247.12$
Items Description Calculation Total Budget % Allocation Cross Check Case Management Documentation, Referral, Coaching $1,800 x 235 Fellows 423,000.00$ Job Readiness Training Instruction, Supervision $5,000 x 235 Fellows 1,175,000.00$ Support Services Transportation, Awards $285 x 235 Fellows 66,975.00$ Total 1,664,975.00$ 34.7%
Total Budget Request 4,797,453.00$
Total # of Fellows 235
Partner Status (Proposed or Secured) Contractual Amount City of Anaheim Proposed TBD
Anaheim Union HSD Proposed TBD
OC Conservation Corps Proposed TBD
Hope Builders Proposed TBD
Total -$
List of Partners
IV. Program Wrap-Around Services (Not to Exceed 40% of Total Award) III. CaliforniansForAll Youth Workforce Fellows - Other Fellow Costs CaliforniansForAll Youth Workforce Program
City of Anaheim
II. CaliforniansForAll Youth Workforce Fellows - Wage
I. Administration (Must Not Exceed 10% of Total Award)
Exhibit B Budget Detail
City of Anaheim
JP1005
City of Anaheim
Agreement #JP1005
EXHIBIT B
Budget Payment Provisions
California Volunteers,
CaliforniansForAll Youth Workforce Development Program
and City of Anaheim
BUDGET PAYMENT PROVISIONS
1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.
b) Invoices shall include the Agreement Number and shall be submitted via PDF to [email protected].
2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
Outcome and Output Reporting
All CaliforniansForAll Youth Jobs Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.
Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance’s review and approval:
• Required by Department of Treasury:
o Number of workers enrolled in sectoral job training programs o Number of workers completing sectoral job training programs o Number of people participating in summer youth employment programs
• Output: Total number of youth employed; number of hours of employment
• Outcome: Percentage of participants who enroll in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served
Additionally, CaliforniaVolunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to CaliforniaVolunteers in a format and method to be specified by California Volunteers. • Number of youth participating in program
• Number of youth employed in each focus area
• Number of youth enrolled in job training/readiness programs • Number of youth completing job training/readiness programs • Number of youth participating in summer program (if applicable) • Average wage and hours worked of participants across program Information/data/member stories as requested for annual report • Does this project serve an economically disadvantaged community? • Number of youth employed in program who were previously unemployed City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
• Number of youth who complete full program (1 year or summer program) • Percentage of youth employed in program who remain in college or stable employment
• Percentage of youth employed after completion of program • Percentage of youth who report job satisfaction after one year of employment, as reported by a survey
• Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey
• Percentage of youth employed in public service after one year of employment
• Job training evaluations
Reporting Deadlines:
Report Reporting Period Partner Reports Due
1 (if applicable) Award Date – December 31, 2021 January 10, 2022 2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
Invoicing
This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods in excess of three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State Fiscal Recovery Funds (SFRF), federal stimulus funding.
Invoicing Deadlines:
Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below.
Financial Reporting Metrics:
Grantees will be required to report quarterly on expenditures and unliquidated obligations associated with the grant. As such, grantees will be required to provide the following:
• Expenditure Amounts
o Cumulative Expenditures (prior cycles)
o Expenditure Adjustments (+/-) prior cycles
o Expenditures (Current Cycle)
o Total Cumulative Expenditures
• Obligation Amounts
o Remaining Obligation
o Total Cumulative Expenditures
o Total Cumulative Expenditures + Obligation
o Award Amount
• Notes (if applicable)
These metrics are subject to change, depending on the California Department of Finance’s review and approval.
City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Financial Reporting Deadlines:
Report Reporting Period Partner Reports Due
1 Award Date – December 31, 2021 January 10, 2022
2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive financial reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
State Fiscal Recovery Funds
This program leverages 100% State Fiscal Recovery Funds. Grantees leveraging this funding are required to follow specific terms and conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of these funds are incorporated in their entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). This includes links and attachments referenced on the following pages.
Resources:
• Coronavirus State and Local Fiscal Recovery Funds:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state- local-and-tribal-governments/state-and-local-fiscal-recovery-funds • State Fiscal Recovery Fund: https://www.dof.ca.gov/budget/COVID- 19/State_Fiscal_Recovery_Fund/
• State Fiscal Recovery Fund Reporting Portal:
https://www.dof.ca.gov/budget/COVID-
19/State_Fiscal_Recovery_Fund_Reporting_Portal/
Through execution of the contract, grantees agree to follow the rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract.
City of Anaheim
JP1005
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Programmatic and Fiscal Document Retention
In line with State and Federal requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.