Final Draft
200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JULY 12, 2022
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR PURCHASE OF CISCO NETWORK
EQUIPMENT AND SUPPORT
ATTACHMENT (Y/N): NO ITEM # 04
RECOMMENDATION:
That the City Council, by Motion, accept the bid of ConvergeOne, Inc., in the amount of $1,736,640.44 plus applicable tax, for the purchase of Cisco network equipment and support for use by the Information Services Division throughout the City, all in accordance with Bid #9584.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 pm, May 10, 2022, from the following bidders, and were publicly opened immediately thereafter.
Bidders Bid Price
DVTECK $1,031,024.72*
Miami, FL
JKS-Systems, LLC $1,517,621.22*
Glastonbury, CT
Integrated Office Solutions, Inc. $1,701,167.58*
Forest Park, GA
Questivity, Inc. $1,710,166.61*
Santa Clara, CA
ConvergeOne, Inc. $1,736,640.44
Ontario, CA
Zones, Inc. $1,785,561.71
Auburn, WA
*Bidder found non-responsive
Final Draft
Acceptance of Bid for Cisco Network Equipment and Support July 12, 2022
Thomas Galloway Corp. dba Technologent $1,902,601.24
Irvine, CA
Kambrian Corp. $1,989,546.87
West Covina, CA
The bids are based on the cost of providing specific network equipment including switches, switch modules, licenses, and multi-year maintenance and support agreements.
The networking components will be used to replace existing end of life equipment at over 40 locations throughout the City. This purchase will increase security, performance, and connectivity reliability between City facilities, City applications, and the public while addressing the need to replace networking components, which are no longer supported by the manufacturer.
The bid consisted of specific quantities of hardware appliances and supporting software and services. The bid also contained requirement that the bidders have the highest level partnership with the manufacturer in order to support and maintain an investment of this size. This equipment will be delivered as it becomes available and will be installed as it is received. Although there are current supply chain challenges for this type of equipment, placing the order now puts the City in line to receive the product in the most expeditious manner that will allow timely completion of the network upgrade. The bid was posted and over 700 vendors were notified of the bid opportunity. A total of 44 companies reviewed the bid. The award recommendation is made to the responsive company who offered the lowest overall pricing for the specified products. The equipment is part of the Information Services Infrastructure capital purchases being advanced in schedule to mitigate growing risks and vulnerabilities in the City’s computing environment. The total amount of the purchase will be funded through the Master Equipment Lease/Purchase Agreement with Banc of America Public Capital Corporation (BAPCC), which was approved by the City Council on March 1, 2022.
IMPACT ON BUDGET:
Sufficient funds are available in the Finance Department’s Fiscal Year 2022/23 Information Services Capital Improvement budget.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Deborah A. Moreno
Purchasing Agent Finance Director/City Treasurer