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CITY OF ANAHEIM FIRE & RESCUE
REQUEST FOR PROPOSALS
DESIGN-BUILD
FIRE STATION 12 (PLATINUM TRIANGLE)
October 13, 2021
Due Date (Technical Proposal): December 6, 2021 at 2:00 p.m. (Pacific) Due Date (Price Proposal): December 8, 2021 at 2:00 p.m. (Pacific) Submit Proposals to: Electronic Proposals shall be submitted using the City’s FTP site.
FTP site login information (username and password) will be issued confidentially to each Proposer’s point of contact under separate cover.
City Contact Information: Brenda Medina, Construction Contract Administrator Construction Services Division, Public Works Department [email protected] / (714) 765-5157
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
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Table of Contents
1. Introduction ................................ ................................................................ ................................ .................... 2
1.1 RFP Administrative Information ........................................................................................................................... 2
1.2 General Project Introduction ................................................................................................................................ 2
1.2.1 Procurement Update ............................................................................................................................. 2
1.2.2 Introduction to Anaheim Fire & Rescue .................................................................................................. 3
1.2.3 Project Scope ........................................................................................................................................ 3
1.3 Project Goals ....................................................................................................................................................... 3
1.4 Guaranteed Maximum Price (GMP) ...................................................................................................................... 3
2. Summary of Respondent Responsibilities ................................ ................................................................ ..... 4
2.1 Reference Documents ......................................................................................................................................... 4
2.2 Existing Site Conditions and Examination of DB Agreement Documents ............................................................... 4
2.2.1 Existing Site Conditions ......................................................................................................................... 4
2.2.2 Familiarization with the Scope of Work ................................................................................................... 4
2.2.3 Design-Build Period Services and Responsibilities .................................................................................. 4
3. Procurement Process ................................ ................................ ................................................................ ..... 5
3.1 Procurement Process Overview and Schedule ...................................................................................................... 5
3.1.1 Design-Build Procurement Process ........................................................................................................ 5
3.1.2 Procurement Schedule .......................................................................................................................... 5
3.2 Respondent Team Requirements ........................................................................................................................ 6
3.2.1 Conflict of Interest Policy ....................................................................................................................... 6
3.2.2 Restricted Parties .................................................................................................................................. 6
3.2.3 Obligation to Keep Team intact .............................................................................................................. 6
3.3 Communications Protocols for Questions and RFIs/Clarifications Requested by COA ............................................ 6
3.3.1 Communication Protocol and Questions from Respondents .................................................................... 6
3.3.2 Confidential Questions ........................................................................................................................... 7
3.3.3 COA Requests for Clarification (RFC) from Respondents ......................................................................... 7
3.4 RFP Addenda ...................................................................................................................................................... 7
3.5 Public Records and Firm Proprietary Information ................................................................................................. 7
3.5.1 Public Record ........................................................................................................................................ 7
3.5.2 Respondent Proprietary Information ...................................................................................................... 8
3.6 Site Access ......................................................................................................................................................... 8
3.7 Confidential One-on-One Meeting(s)..................................................................................................................... 8
3.8 Proposal Evaluation Process ................................................................................................................................ 9
3.8.1 Evaluation Committee ........................................................................................................................... 9
3.8.2 Proposal Compliance to RFP Requirements ............................................................................................ 9
3.9 Interviews ........................................................................................................................................................... 9
3.10 Contract Negotiations ........................................................................................................................................ 10
3.11 Respondent Expenses and Stipends .................................................................................................................. 10
3.11.1 Respondent Expenses ......................................................................................................................... 10
3.11.2 Respondent Honoraria and/or Stipends ............................................................................................... 10 City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
3.12 Appeals/Protests .............................................................................................................................................. 10
3.13 Miscellaneous ................................................................................................................................................... 11
4. Instructions to Bidders and Proposal Submittal Requirements ................................................................ ... 12
4.1 Submittal Deadline and Location ....................................................................................................................... 12
4.2 Proposal Size Limitations .................................................................................................................................. 12
4.3 Withdrawals / Resubmittals of Proposals ........................................................................................................... 12
4.4 Proposals: Required Sections and Section Weighting ......................................................................................... 13
4.5 Evaluation Methodology .................................................................................................................................... 14
4.7 Required Proposal Organization, Contents, and Evaluation Criteria..................................................................... 15
5. Design-Build Agreement and Commercial Requirements Summary ............................................................ 21
5.1 General Overview .............................................................................................................................................. 21
5.2 Contract Security ............................................................................................................................................... 21
5.2.1 Design-Build Payment and Performance Bonds .................................................................................... 21
5.3 Required Insurance ........................................................................................................................................... 21
5.4 Other Project Requirements .............................................................................................................................. 21
5.4.1 Amended and Restated Community Workforce Agreement (CWA) ......................................................... 21
5.4.2 Prevailing Wage Rates ......................................................................................................................... 22 List of RFP Attachments
A. Required Forms
Non-Price Forms
Alternates, Project Enhancements, and Added Value Matrix Non-Collusion Affidavit
Designation of Subcontractors
Equal Employment Opportunity Certificates of Compliance CWA Letter of Assent
Certification of Proposal
Price Forms
Price Proposal Form
Lifecycle Cost Analysis (Narrative and Data on Proposer’s Form/Spreadsheet) Bid Bond
Price Proposal Spreadsheet
B. City of Anaheim File Transfer Protocol (FTP) Server Guide C. Draft Final Design-Build Agreement, General Conditions, and Appendices to the Design-Build Agreement The following are provided as attachments to the draft Design-Build Agreement. Appendix 1. Basis of Design (BOD)
Appendix 2. Reference Documents
Appendix 3. Minimum Technical Requirements
Appendix 4. Submittals, Review Procedures, and Workshops Appendix 5. Permits and Approvals
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
List of Acronyms
AF&R Anaheim Fire & Rescue
AOR Architect of Record
COA City of Anaheim, California
CWA Community Workforce Agreement
DB Design Build
DBE Design-Build-Entity (inclusive of all
members)
PW Public Works
RFC Request for Clarification
RFI Request for Information
RFQ Request for Qualifications
RFP Request for Proposal
SOQ Statement of Qualifications
List of Defined Terms
Any capitalized terms not defined in this below or other sections in this Request for Proposal (RFP) shall have the meaning ascribed to them in Chapter 10.06 of the Anaheim Municipal Code.
Basis of Design (BOD) – Project Design Criteria. The
Basis of Design includes project design criteria
specified as requirements that must be met by
the Project delivered by the DBE.
Contract Documents: The Design-Build Agreement,
including all Appendices, amendments and
attachments. Described in Article 1 of the Agreement.
Design-Build (DB). The fixed-price, single contract
procurement and delivery methodology used for this
project under the auspices of Anaheim Municipal Code
10.06. Design-Build Agreement (DB Agreement, DB Contract, Contract). Agreement to be awarded by the City Council
to the Successful Proposer for the Project.
Design-Build-Entity (DBE). As defined in Chapter 10.06
and referred herein as DBE.
Architect of Record (AOR). The individual(s) in
responsible charge of the design. The Engineer of
Record shall be a licensed professional engineer in the State of California.
Evaluation Committee. The City has established an
Evaluation Committee responsible for evaluating the
Proposal for this RFP and recommending a Selected
Respondent for the Project.
Final Completion. The stage of performance when all
Work has been completed in accordance with the DB
Agreement including, without limitation, all correction or completion items noted in the Certificate of
Substantial Completion.
DBE members. Firms fulfilling the key roles identified in Respondent’s Proposal and committed to work on the
Project if Respondent is selected as the Successful
Respondent. At a minimum, members of the DBE shall
include the Design-Builder (General Contractor), Design Architect, and may also include other subconsultants
and subcontractors that the DBE will use to deliver the Project. The Lead Contractor shall hold a current and
active General Building–B California Contractor’s
License. The Lead Architect (AOR) shall hold a current
and active license issued by the California Architects
Board.
Design-Build Period. The period from the Notice to
Proceed to Final Completion.
Key Personnel. Individuals fulfilling the roles identified in Respondent’s Proposal and committed to work on
the Project. At a minimum, Key Personnel for the
Design-Builder shall include, but are not limited to,
Project Executive, Construction Project Manager,
Construction Superintendent, and Construction QA/QC
Manager. Key Personnel for the Design-Build Architect
shall include, but are not limited to, Principal-in-Charge, Design Manager, Project Manager, and Design QA/QC
Manager. Respondents may identify other individuals
who will play key roles in the DBE and shall add them
to the list of Key Personnel.
Owner or City. City of Anaheim, California.
Performance-Based Requirements. Criteria (in Owner’s
Project Criteria attached to this RFP) that define
measurable project performance criteria and
operational objectives. These criteria include technical City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
requirements, standard construction specifications,
and quality standards.
Price Proposal. Proposed price for completion of the
Project, which is known as the Price Proposal
submitted after the Technical Proposal for the Project.
Project. The design and construction of the Fire Station, as described in this RFP and Design-Build Agreement.
Proposal. A response to the City’s RFP submitted by a
Respondent for the Project.
Request for Proposal (RFP). This solicitation document
that comprises the second step of the two-step
procurement process for the Project.
Request for Qualifications (RFQ). The first part of the two-step procurement process to select the DBE for the
Project.
Respondent. A DBE who has submitted a response to
this solicitation.
Selected Respondent. The Respondent that is
determined by the Anaheim City Council to provide the
most advantageous Proposal to the City based on RFP
evaluation.
Statement of Qualifications (SOQ). The documents
submitted by a Respondent in accordance with the
requirements of the RFQ.
Substantial Completion. Demonstration by the DBE
that all preconditions for achieving Substantial
Completion as set forth in the DB Agreement.
Work. All of the administrative, design, engineering,
professional, manufacturing, supply, installation,
construction, supervision, management, testing,
verification, labor, materials, equipment, maintenance, documentation and other duties and services to be
furnished and provided by Design-Builder as required
by the DB Agreement, including all efforts necessary
and appropriate to achieve Final Completion of the
entire Project, except for those efforts which the DB
Agreement specify will be performed by the City or
other Persons.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
2 1. Introduction
1.1 RFP Administrative Information
RFP Title: Fire Station 12 (Platinum Triangle) Request for Proposals Technical Proposal
Submittal Due Date: December 6, 2021 at 2:00 p.m. Pacific Time Price Proposal
Submittal Due Date: December 8, 2021 at 2:00 p.m. Pacific Time City Contact Information: Brenda Medina
Construction Contract Administrator
Anaheim City Hall – Public Works
200 S. Anaheim Blvd., 2nd Floor, Anaheim, CA 92805
Attn: Brenda Medina, Mail Stop: 276
Email: [email protected]
(714) 765-5157
Electronic Proposal Submittal Requirements 1
Submit Electronic
Technical and
Price Proposals to:
City of Anaheim File Transfer Protocol (FTP) Server
1. For instructions on how to submit an electronic proposal, see the City of Anaheim File Transfer Protocol (FTP) Server User.
1.2 General Project Introduction
1.2.1 Procurement Update
In partnership with the Public Works Department, this Request for Proposal (RFP) for the Fire Station 12 (Platinum Triangle) project is being issued by Anaheim Fire & Rescue (AF&R) to the Most Qualified Respondents based on the outcome of the SOQ evaluation process completed in July 2021. No other firm than the Most Qualified Respondents listed below are eligible to submit Proposals under this RFP solicitation.
The Most Qualified Respondents are (in alphabetical order):
Team A: AMG & Associates, Inc. / LPA, Inc.
Team B: Erickson-Hall Construction Co. / PBK-WLC Architects Team C: Soltek–ECC, A Joint Venture / Jeff Katz Architecture COA encourages Respondents to provide the best solution for the Project within the boundaries of COA’s requirements as described in these RFP documents. COA expects to enter into a Design-Build (DB) Agreement with a Design-Build Entity (DBE), selected from the Respondents, for the performance of the Agreement.
Submitted Proposals shall conform to the requirements of this RFP and shall be signed by the appropriately authorized official with the authority to commit Respondents to perform the services defined in the DB Agreement. By submitting a Proposal, a Respondent agrees, if selected, to enter into good faith negotiations leading to execution of a DB Agreement based on the provided DB Agreement and information submitted with the selected Proposal. The criteria by which City will evaluate Proposals are set forth in this RFP.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
3 1.2.2 Introduction to Anaheim Fire & Rescue
Anaheim Fire & Rescue (AF&R) is comprised of 270 trained fire professionals that serve a residential population of 350,000 and more than 20 million annual visitors to the City’s world class entertainment venues including the Anaheim Convention Center, Honda Center, City National Grove of Anaheim, the Anaheim Resort including Disneyland Resort and Anaheim GardenWalk, and Angel Stadium of Anaheim.
The City’s current 11 fire stations provide fire protection and life safety services to a geographical area of 50 square miles which includes residential, commercial and wild land interface areas. Fire/paramedic personnel and civilian staff play a variety of important roles including fire and medical response, emergency management and disaster preparedness, training, community risk reduction homeland security, urban search and rescue and hazardous material response.
Fire Station 12 will serve the Platinum Triangle community and adjacent areas. Increased development in the area, higher call volume, and greater traffic have impacted response times and created a need to begin construction on a station planned for the Platinum Triangle area.
See COA’s website for more information at http://anaheim.net/613/Fire-Rescue.
1.2.3 Project Scope
This RFP solicits Proposals from DBEs to deliver a scope of services described in this RFP, DB Agreement and Appendices, and includes design, permitting, procurement, development of O&M manuals, construction, and commissioning. Refer to the appendices for more details regarding the project overview and scope, Basis of Design (BOD), and other requirements.
1.3 Project Goals
The intent of this solicitation is to produce a completed facility of commercial quality which will operate efficiently and without unreasonable architectural, structural, mechanical and electrical failure or deficiency throughout the expected life of the facilities. The design life required for the facilities shall be at least 50 years.
COA intends to achieve the optimum value for the budget available within the desired schedule. The DBE that provides the best value within the allowable Guaranteed Maximum Prices (GMP) as described in this RFP will be selected. COA defines value in terms of exceeding minimum program requirements, excellence of design, durability of materials, and optimized life-cycle energy and maintenance costs, within the allowable GMP and ava ilable budget as outlined in this RFP.
1.4 Guaranteed Maximum Price (GMP)
In addition to a fully furnished and functional fire station, proposals shall include all costs for labor, materials, supervision, general conditions, mobilization, special inspections, and any/all fees, including all applicable design, regulatory compliance applications and permits.
In no event shall the Guaranteed Maximum Price (GMP) exceed $9,500,000. The GMP represents the maximum total available funding for contract award of the base scope of work. The base scope of work is defined in the Basis of Design (BOD). Unless otherwise prescribed as an “Alternate,” all work defined in this RFP and its attachments, and appendices including the BOD shall be considered the base scope of work.
The GMP shall include all of the cost detail and breakdown as defined in the Price Proposal form. The Price Proposal must represent and include all items of the Technical Proposal and Performance Criteria and remain valid for 180 calendar days after the proposal due date and time.
The design and construction of the facility shall be completed in a Guaranteed Maximum Price (GMP) contract and include all requirements set forth in this RFP. This is not to be construed as a stipulated sum subject to change, but rather a true guaranteed not-to-exceed maximum cost.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
4 2. Summary of Respondent Responsibilities
2.1 Reference Documents
Links to reference documents are issued as an Appendix.
2.2 Existing Site Conditions and Examination of DB Agreement Documents
2.2.1 Existing Site Conditions
Certain City-issue information is issued with this RFP and includes to an extent a site survey showing site boundaries and access, existing utilities, land use constraints, and geotechnical information.
2.2.1.1 Underground Facilities
Information and data with respect to underground facilities at the site is the responsibility of Proposers. COA will provide an AutoCAD basemap with underground utilities. It shall be the responsibility of the DBE to verify the substructure locations during the design phase.
2.2.2 Familiarization with the Scope of Work
Before submitting a Proposal, each Respondent shall familiarize itself with the scope of work, laws, regulations, and other factors affecting DB Agreement performance. The Respondent shall be responsible for fully understanding the requirements of the subsequent DB Agreement and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of DB Agreement requirements. The submission of a Proposal will constitute a representation of compliance by the Respondent. There will be no subsequent financial adjustment, other than that provided by the subsequent DB Agreement, for lack of such familiarization.
2.2.2.1 Permitting and Approvals
This RFP includes a document titled, “Permits and Approvals” and defines the allocation of responsibilities between COA and the DBE for obtaining various permits and approvals. Respondents should note that in certain circumstances, the DBE shall be responsible for obtaining permits and approvals on behalf of COA since the permit or approval will be issued to the City. This does not relieve the DBE of the responsibility for obtaining such permits and approvals in time to meet its contractual schedule obligations.
Permitting price shall include all design-builder scope for obtaining required permits and approvals, including price of supporting studies, drawings, calculations, etc. COA reserves the right to monitor the DBE’s permitting activities, but this shall not relieve the DBE’s obligation to obtain and comply with all permits necessary for the performance of the services described in the DB Agreement and Appendices.
2.2.3 Design-Build Period Services and Responsibilities The Design-Build Period is the period from the Notice to Proceed to Final Completion. The DBE shall provide all necessary services associated with the Project during this period as defined in the DB Agreement.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
5 3. Procurement Process
3.1 Procurement Process Overview and Schedule
3.1.1 Design-Build Procurement Process
The Project will be contracted and delivered using a single contract for design and construction of the facility.
Step One was the RFQ prequalification process that resulted in the identification of the Most Qualified Respondents.
Step Two is the RFP process.
An evaluation committee will review and evaluate the Proposals received in Step Two. The evaluation criteria are prescribed and will not be based primarily on lowest total cost. The Evaluation Committee will rank Proposals and enter into negotiations with the top-ranked Respondent. The City Council will award the Project to the DBE whose Proposal is most advantageous to the City based on the evaluation criteria included within the RFP .
To support the evaluation process, Technical Proposals shall be submitted and evaluated prior to the submittal of the Price Proposal. Requests for clarification (RFC) maybe issued to Respondents to allow for amendment, if necessary, of Technical Proposals prior to submittal of the Price Proposal. Further RFCs regarding pricing may be issued after submittal of Price Proposals.
3.1.2 Procurement Schedule
Detailed dates for key milestones for both the Respondents and COA through the procurement process are prescribed and subject to change; any changes will be communicated via addendum to this RFP.
Anticipated Procurement and Project Schedule
Procurement Milestone Date
RFP Release October 13, 2021
Pre-Proposal Meeting 10:30 a.m., October 20, 2021
One-on-One Meeting #1
Team A: 8:30 a.m. to 10:00 a.m.
Team B: 10:30 a.m. to 12:00 p.m.
Team C: 1:30 p.m. to 3:00 p.m.
October 25, 2021
One-on-One Meeting #2
Team B: 8:30 a.m. to 10:00 a.m.
Team C: 10:30 a.m. to 12:00 p.m.
Team A: 1:30 p.m. to 3:00 p.m.
November 15, 2021
One-on-One Meeting #3 (Optional) November 29, 2021
Deadline for Questions on RFP November 30, 2021
Technical Proposals Submittal Due Date December 6, 2021 Price Proposals Submittal Due Date December 8, 2021
Interviews (Times TBD) December 10, 2021
Negotiations December 13-15, 2021
Notice of DBE Selection December 16, 2021
City Council Approval December 21, 2021
Notice to Proceed – Phase 1 (Design Development) January 5, 2022 – July 2022 Groundbreaking, DBE Early Mobilization and Site Prep, Phase 2 (Construction Documents) June 2022 Phase 3 (Construction) July 2022
Substantial Completion Date June 2023
Final Completion Date (Total Contract Duration: 540 Calendar Days) July 2023 City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
6 3.2 Respondent Team Requirements
3.2.1 Conflict of Interest Policy
Engineering firms, architectural firms, consultants, or individuals retained by COA to assist in drafting the RFQ, RFP, or the Project’s preliminary design are not eligible to participate in the competition with any DBE bidding for the Project.
3.2.2 Restricted Parties
COA has retained the following consulting firms to provide guidance in preparing the RFQ, the RFP, and inp ut to related financial, contractual, and technical matters. These firms are prohibited from responding to this procurement, joining any DBE, or otherwise assisting any Respondent with this procurement process:
Group Delta
Michael Baker International
3.2.3 Obligation to Keep Team intact
COA advises that the DBE, its members, and its Key Personnel identified in this Proposal shall remain in the DBE for the duration of the procurement process (and if successful, from award through completion of the Project). If extraordinary circumstances necessitate a change to Respondent’s DBE (firms or people), Respondent shall submit a change request to COA, which will determine whether to authorize the change at its sole discretion. If changes are necessitated by circumstances beyond Respondent’s control, substitute members of the DBE, its members, and Key Personnel shall be submitted to and approved by COA. Changes to DBE members or Key Personnel made by Respondent during the procurement process without COA’s authorization may disqualify the Respondent.
3.3 Communications Protocols for Questions and RFIs/Clarifications Requested by COA
During the proposal period, Respondents may submit questions to COA according to the process described in the following sections for requests for information (RFIs) and non-confidential questions, requests for interpretation of DB Agreement, confidential questions, and/or communications with regulatory agencies. COA may, at any time, seek clarification on submitted materials or seek any other information from Respondents on an individual or collective basis.
3.3.1 Communication Protocol and Questions from Respondents If a Respondent is in doubt as to the true meaning of any part of the RFP, project technical requirements, specifications, or DB Agreement, or finds discrepancies or omissions, the Respondent may submit to COA a written request for an interpretation or correction. All communications regarding the Project, COA data related directly or indirectly to the Project, this Proposal, shall comply with the following communications protocol:
All non-confidential questions related to this solicitation shall be submitted via email to the City Contact. Questions received after the specified due date may not be considered, however, Respondents are encouraged to submit all questions for consideration. Clarifications deemed by the City to be material shall be answered via addendum. Addenda may be posted on the City’s FTP site or individual links to the Addenda shall be sent to the Respondents via email. Only questions answered by formal written addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect. It is the Respondent's responsibility to be informed of any addenda that have been issued.
Upon release of this RFP, Respondents, agents of Respondents, and consultants of Respondents shall only make inquiries to the designated Contact Person.
Any oral communication will be considered unofficial and non-binding to the City. Any verified allegation that a Respondent or an employee, agent, advisor, consultant, or subcontractor of a Respondent has engaged in prohibited communications or in an attempt to unduly influence the selection process may be cause for the City to disqualify Respondent from participating, at City discret ion.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
7 3.3.2 Confidential Questions
All Respondents shall comply with the following communications protocols and process for confidential questions:
Respondents may submit confidential questions in accordance with this section. All confidential questions related to this solicitation shall be submitted via email to the City Contact and shall be specifically marked as “Confidential.”
“Confidential” questions are restricted to those related to a given Respondent’s proprietary approach (e.g., an alternative technical solution) or specific circumstances (e.g., insurance or financial requirements) that would justify a confidential response.
If a question is marked “Confidential,” a direct response to the originating Respondent will be considered. Responses to questions submitted as “Confidential” will be provided only to the original requesting Respondent. Questions marked “Confidential” that, in COA’s sole opinion, warrant a response to all Respondents (e.g., changes or clarification of requirements or interpretation of RFP) or that, in COA’s sole determination, do not contain proprietary information will be returned to the submitter unanswered, with a request to withdraw the question or to submit it on a “Non-Confidential” basis.
Confidential Questions received after the specified due date may not be considered, however Respondents are encouraged to submit all questions for consideration.
3.3.3 COA Requests for Clarification (RFC) from Respondents COA may ask for clarification on the information provided as part of Responde nt’s Proposal via Requests for Clarification (RFCs). RFCs may include, but are not limited to, holding discussions or meetings with Respondents, requesting additional information from Respondents to support the information included in the Proposal and requ esting resubmission of Proposals.
The Technical Proposal submittal due date is prior to the Price Proposal submittal due date so that COA may issue RFC requests, and Respondents may adjust their Proposals, prior to submittal of the ir Price Proposal.
From time to time, COA may request information from Respondents for informational purposes or to obtain feedback on Project-related issues. Such requests will be made collectively on an equal basis to all Respondents.
COA may also seek clarification from a specific Respondent on a confidential basis based on publicly available information regarding its team composition, financial condition, or performance.
In addition, COA may request clarifications on a confidential basis from individual Respondents to obtain further information regarding previously submitted materials or questions. In general, these clarification requests and responses are intended to be confidential in nature, but COA reserves the right to issue RFP Addenda to all Respondents when a clarification would result in information or changes to the Project requirements or scope.
3.4 RFP Addenda
COA will provide written responses to any questions, submitted in writing, on the Proposal to all Respondents. Where inquiries lead to changes in the Proposal, such changes will be issued by COA via addendum. It is the Respondent’s responsibility to obtain a copy of any Addenda relevant to this solicitation. COA takes no responsibility for informing recipients of changes to the original solicitation document.
Respondents shall include an acknowledgement of all addenda with its Proposal’s Transmittal Letter.
3.5 Public Records and Firm Proprietary Information
3.5.1 Public Record
All proposals submitted in response to this RFP shall become the property of COA and shall become a matter of public record following the City Council Meeting for contract award.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
8 3.5.2 Respondent Proprietary Information
The Respondent shall submit all documents deemed to be confidential in a separate envelope /file marked “CONFIDENTIAL & PROPRIETARY” and COA will make all reasonable efforts to maintain such documents in non-public files. The Respondent shall supply company address and contact person (including contact phone and email address).
These documents shall be submitted to the City Contact no later than the Technical Proposal submittal due date. If COA receives a public records request for a Proposal under state or federal law, COA will notify the Proposer of the request prior to release of the Proposal in order to allow adequate time for the Proposer, at its sole cost and expense, to seek a protective order or other appropriate remedy concerning such public records request.
3.6 Site Access
Proposers may access the site without prior approval from COA. Requests to access restricted areas (if any) shall be submitted to the City Contact.
3.7 Confidential One-on-One Meeting(s)
COA will invite Respondents to Confidential One-on-One Meeting(s) to discuss the Project prior to the due date for the Technical proposals. The topics discussed in these meetings will remain confidential and will not be disclosed to competing firms. These confidential meeting(s) are not scored or otherwise evaluated as part of the Proposal. The meeting is for the sole benefit of the Respondent to be able to ask questions and have a dialogu e with COA staff regarding the Project and project requirements, thus enabling the Respondent to better prepare its Proposal.
Due to the ongoing COVID-19 pandemic, these meetings are anticipated to be held virtually or a combination of in- person and virtual at the convenience of attendees.
The purpose of these meetings is to give Respondents an opportunity to provide insight to its respective technical and delivery approaches to ensure compliance with COA’s Project objectives. In addition, each Respondent shall have an opportunity to (a) ask questions of COA to gain a better understanding of the Project and RFP requirements; (b) ask questions or raise concerns related to the procurement process or submittal requirements; and (c) ask any questions related to clarifying COA’s vision for the Project. Any information presented by a Respondent will be preliminary and non-binding until formally offered in writing or set forth in its Proposal. Information regarding a Respondent’s individual approach and potential proprietary solutions will not be shared with other Respondents.
Confidential One-on-One Meeting Ground Rules. Confidential One-on-One Meetings will generally be structured according to the following ground rules:
Apart from any Project update and introductory comments to be presented by COA and its Representatives, the agenda is at each Respondent’s discretion.
A confidentiality agreement will be signed by each meeting attendee, including COA staff and others attending on COA's behalf, prior to the start of each Confidential One-on-One meeting. COA will not discuss any information submitted by other Respondents as part of this procurement , at any time. COA will discuss information related to a Respondent’s own submittal, as requested by the Respondent. COA will not provide and Respondents shall not seek to obtain commitments during these meetings. Respondents shall not seek to obtain an unfair competitive advantage over any other Respondent. These meetings are not intended to provide any Respondent with access to information that is not similarly available, or made available, to other Respondents. Accordingly, material information about the Project or procurement that COA reveals or discusses in response to questions raised in a Confidential One-on-One Meeting will be made available to the other Respondents unless COA, in its sole discretion, determines that disclosure of such information:
would impair the confidentiality of information submitted as part of this procurement or reveal a Respondent’s confidential business strategies,
is not necessary in order to address an error in the RFP Documents, is not necessary for purposes of fairness and transparency, and is not required by the Public Records Act.
The conduct and/or discussions that occur during Confidential One-on-One Meetings will not be considered during Proposal evaluations.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
9 3.8 Proposal Evaluation Process
COA will establish an Evaluation Committee to review and score Proposals, conduct interviews, and ultimately select the top ranked candidate from among the Respondents. The Proposal Evaluation Committee may differ from the SOQ Evaluation Committee at the discretion of COA.
Evaluation Committee members represent a range of specialties within the water industry. Proposa ls shall be written and compiled in such a way that allows both experts and non-experts to understand the contents.
Each Proposal will be reviewed to determine whether it is responsive to the RFP. Failure to comply with the requirements of this RFP may result in a Proposal being rejected as non-responsive. At its sole discretion, however, the Evaluation Committee may waive any minor irregularity in the RFP and may request clarification or additional information to remedy a failure. At its sole discretion, the Evaluation Committee may also reject all Proposals and/or terminate this solicitation.
Respondents will be required to demonstrate that they meet submittal requirements. The Evaluation Committee will evaluate, score, and rank the responsive Proposals that satisfy the evaluation criteria set forth herein. Price Proposals will be evaluated and scored separately from the non-financial material of the Technical Proposal. The Respondents will receive a final ranking based on the combined Technical Proposal and Price Proposal scores as described in this RFP.
Upon completion of the evaluation process, COA will negotiate with the top ranked Respondent. If negotiations are successful, the top ranked candidate will be recommended to the City Council and, if the C ity Council determines that the Respondent’s Proposal is the most advantageous to the City based on the evaluation criteria, the City Council will award the agreement unless the solicitation is cancelled prior to award. Upon completion of the procurement process, COA will notify each Respondents of its status.
3.8.1 Evaluation Committee
An Evaluation Committee will be established by COA. The Committee will evaluate all Proposals received in accordance with the evaluation criteria and will be solely responsible for review and scoring Proposals, conducting interviews, and ultimately recommending a Selected Respondent with which to start negotiations.
Technical consultation by COA staff and its advisors will be provided to support the Evaluation Committee's evaluati on process. COA reserves the right to modify evaluation committee membership at any time, including between Step 1 and Step 2 Proposal phase evaluation.
3.8.2 Proposal Compliance to RFP Requirements
Proposals will be reviewed for compliance with requirements of the RFP by COA staff and advisors. The results of these reviews will be provided to the Evaluation Committee for use in its evaluation process.
3.9 Interviews
COA will conduct interviews as part of the evaluation process. Information provided during the int erviews may be taken into consideration when evaluating the Respondent’s Proposal. COA will not reimburse the Respondents for the costs associated with the interview process. Interviews will be held at a time and place specified by COA, however, due to the ongoing COVID-19 pandemic, these meetings may be held virtually or a combination of in -person and virtual at the convenience of attendees . The interview’s format, instructions, and interview room setup will be provided prior to the interviews.
The following ground rules shall govern the interview process:
All interviews shall be of uniform duration.
The number of attendees allowed at the interview may be limited and will be at the sole discretion of COA. COA may elect to ask Proposal-specific questions (i.e. each team may be asked different questions based upon the specifics of its Proposal). Alternatively, COA may elect to use the same interview questions for all Respondents.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
10 3.10 Contract Negotiations
The following is the procedure for contract negotiations and award:
1. If COA determines that it intends to award a DB Agreement to the Selected Respondent, it will transmit the Notice of Intent to Commence Negotiation with Highest Ranked Respondent.
2. COA will enter into negotiations with the Highest Ranked Respondent to among other things, finalize project costs, scope, schedule, and the DB Agreement and Appendices.
3. If and when negotiations are successfully completed with the Highest Ranked Respondent, a DB Agreement shall be signed by the Highest Ranked Respondent and will be submitted to the City Council for approval. Following approval, City and this Respondent will execute the DB Agreement.
4. If negotiations are unsuccessful, negotiations will cease with the Highest Ranked Respondent and may begin with the next highest ranked Respondent.
5. The RFP, the RFP attachments, DB Agreement, and the Selected Respondent’s Proposal will become incorporated as the complete Agreement. The Selected Respondent shall execute the DB Agreement, including but not limited to:
Signing all necessary documents and submitting all required evidences of insurance, within ten (10) days after personal delivery of the notice or within fifteen (15) days after such notice has been deposited in the United States mail.
Once the award is made by the City Council, the successful DBE shall post the Performance and Payment Bonds.
One copy of the DB Agreement will be returned to the Selected Respondent after the City executes the Agreement.
In case of failure of the Selected Respondent to execute and return the contract and all required documents within the time allowed, the City may, at its option, consider that the Selected Respondent has/have abandoned the DB Agreement.
6. Upon execution of the DB Agreement, the City will issue a Notice to Proceed to the DBE to commence work under the Agreement.
3.11 Respondent Expenses and Stipends
3.11.1 Respondent Expenses
Nothing contained in this RFP shall create any contractual relationship between any responding firm and COA. COA accepts no financial responsibility for costs incurred by any Respondent regarding this RFP.
3.11.2 Respondent Honoraria and/or Stipends
COA will not provide any compensation in the form of a stipend or honorarium to Respondents in conjunction with this procurement process.
3.12 Appeals/Protests
Respondents that are not selected as the Successful Proposer may appeal the determination by (1) giving written notice to the City Contact of its intent to appeal no later than three business days after receiving notice of COA’s determination, and (2) requesting a hearing. Hearings shall be conducted and concluded no later than ten business days (or such later date as reasonably required by COA) after COA’s receipt of a timely appeal and hearing request.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
11 The hearing so provided shall be an informal process conducted by a Hearing Officer to whom COA has delegated responsibility to hear such appeals. At or prior to the hearing, COA will provide a basis for selection. The Respondent will be given an opportunity to present information and argument in opposition to the Respondent selection determination.
No later than ten business days after completion of the hearing (or such later date as reasonably required by COA), the Hearing Officer will render his/her decision. City Council award of the DB Agreement will not be delayed to a llow for completion of an appeal process.
Failure to submit a timely appeal and hearing request with COA waives any and all rights to challenge COA’s selection determination.
3.13 Miscellaneous
COA may, in its sole and absolute discretion, in connection with this RFP do, without limitation, all of the following:
Ask for clarification on information provided as part of Respondent’s RFP.
Conduct investigations with respect to the qualifications and experience of each Respondent.
Visit and examine any of the facilities relevant to a Respondent’s Proposal, discuss Respondent’s work with representatives at such facilities, and observe and inspect the operations at such facilities.
Reject any or all Proposals, waive any technicalities, immaterial irregularities, or mi nor informalities in a Proposal, and request clarifications or modifications during evaluation.
Qualify additional Respondents to submit a Proposal.
Eliminate any Respondent who submits an incomplete or inadequate Proposal or is not responsive to the requirements of this RFP.
Supplement, amend, or otherwise modify the RFP through the issuance of Addenda to all Respondents, and to supplement the RFP with information, prior to the RFP Response due date. Addenda issued to the RFP may expand or cancel any work described in the RFP.
Issue one or more addenda to the RFP, including addenda that extend the RFP response due date.
Cancel this RFP in whole or in part, with or without substitution of another RFP.
COA assumes no obligation to accept or take action on any Proposal.
Disqualify, in its discretion, any Respondent who violates communication protocols or otherwise compromises the objectivity, integrity or fairness of the procurement process.
Perform investigations as may be deemed necessary by COA to verify the accuracy of the contents of Proposals.
Determine that a question submitted by a Respondent as “confidential” warrants a response to all Respondents, and to return the question to the Respondent unanswered with a request to withdraw the question or submit it on a ‘non-confidential’ basis.
Appoint an Evaluation Committee and evaluation teams to review Proposals and to consider the advice and assistance of advisors in any subject matter in Proposal evaluation.
Disqualify any Respondent that changes its organization as presented in its SOQ that was submitted to COA within its Proposal, without COA written approval.
End contract negotiations with the Selected Respondent, at any time and for any reason, at the sole discretion of COA.
Begin contract negotiations with the second ranked Respondent, if contract negotiations with the highest ranked Respondent fail, at the sole discretion of COA.
By responding to this RFP, the Respondent agrees that any finding by COA of any fact in dispute as to this RFP or the responses thereto shall be final and conclusive, except as provided herein.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
12 4. Instructions to Bidders and Proposal Submittal Requirements
4.1 Submittal Deadline and Location
Respondents shall upload complete electronic PDF files of the complete Technical Proposal to COA’s FTP site no later than the specified deadline.
Respondents shall upload complete electronic PDF files of the complete Price Proposal to the COA’s FTP site no later than the specified deadline.
Proposals received after the time and date specified above will not be considered. Each Proposal Volume shall be uploaded separately. For instructions on how to submit an electronic proposal, see COA’s File Transfer Protocol User Guide. COA’s FTP site offers a maximum storage capacity of 200MB. Please contact the City Contact if additional space is needed.
4.2 Proposal Size Limitations
Respondents are highly encouraged to limit responses to only the length necessary, avoid marketing materials and extraneous content. Respondents shall strictly follow the submittal outline. Required information not provided within the required section may receive significantly lower scores.
Page layout and fonts types and sizes shall be legible. While there is no minimum font size, it is expected that narrative sections are legible. Smaller fonts are to be expected for tables and graphics, but illegible or difficult to read material may receive significantly lower scores. Where page limits are noted for specific sections, a page is considered one 8.5 inch by 11-inch face and all pages shall be numbered (e.g., an 11 inch by 17-page counts as two pages).
Electronic submittals shall be in PDF format set for printing on standard equipment and paper sizes without printer adjustment.
Respondents may add password-protection security to their Price Proposal, as well as any proclaimed confidential or proprietary information. Once Submitted, any passwords shall be provided to the City Contact.
4.3 Withdrawals / Resubmittals of Proposals
A Respondent may formally withdraw and resubmit its Proposal at any time prior to the Proposal due date and time.
Additionally, a Respondent shall notify COA if it intends to withdraw from the procurement, via a written letter sent to the designated City Contact.
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
13 4.4 Proposals: Required Sections and Section Weighting To facilitate review of the information submitted, Proposals must contain the required sections presented in the order listed below. The Technical Proposal will be scored as follows:
Required Proposal Organization and Scoring
Required Sections Points Available
Volume 1. Detailed Technical (Non-Price) Proposal
Section 1. Transmittal Letter & Executive Summary Evaluated for Compliance Only Section 2. Project Organization and Key Personnel 5
Section 3. Architectural Design 25
Section 4. Site, Civil, Landscape, and Circulation Design 15 Section 5. Mechanical, Electrical, and Plumbing Design 10 Section 6. Structural Design 10
Section 7. Alternates, Project Enhancements, and Added Value 20 Section 8. Efficient and Quality Delivery and Completion On (or ahead of) Schedule 10 Section 9. Mitigation of Subsurface Conditions and Negative Construction Impacts 5 Section 10. Statement of Exceptions Deductive Evaluation Only Section 11. Proposal Attachments Evaluated for Compliance Only Volume 2. Drawings and Materials/Equipment Data Sheets
Section 12. Drawings and Materials/Equipment Data Sheets Scored as part of the criteria in Volume 1
TOTAL: 100
The Price Proposal (Volume 3) shall be maintained as a separate file/detached from the Technical Pro posal.
Volume 3. Price Proposal
Section 13. Price Proposal Evaluated for Compliance Only
Proposals that do not contain the requested information may be rejected at COA’s discretion.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
14 4.5 Evaluation Methodology
COA will evaluate compliant Proposals on a combination of compliance, non-price (technical), and price factors to determine which one provides the City with the “best value,” as defined below. The DBE that achieves the lowest cost per technical point will be selected as the apparent Best Value Proposer.
Conformance. It is COA's intent that all Respondents comply with the minimum requirements of the RFP and supporting documents. It is each Respondent's responsibility to demonstrate that its Proposal conforms to COA's requirements. Non-conforming submittals are likely to be scored significantly lower by the Evaluation Committee and, in extreme cases, non-conforming Proposals may be disqualified at COA's sole discretion.
Using the evaluation criteria identified in this RFP, the Evaluation Committee will evaluate the proposals to determine the score of each technical proposal.
BEST VALUE DETERMINATION. For each technical proposal, the Best Value Score will be calculated as follows:
Best Value Score = DBE’s Total Proposal Price
Total Proposal Points
DBE’S TOTAL PROPOSAL PRICE. The DBE’s Total Proposal Price used to determine best value for each responsive proposal will be the sum of the following:
(1) DBE’s Price Proposal for Base Scope of Work
+ (2) Total of all Alternates
DBE’s Total Proposal Price
Notes:
1. DBE’s Price Proposal for Base Scope of Work: This amount will be taken from the Price Proposal Form.
2. Alternates: Alternates will be taken from the Price Proposal Form.
TOTAL PROPOSAL POINTS. The Total Proposal Points used to deter mine best value for each technical proposal will be determined as follows:
Total Proposal Points = Total Average Points Awarded by Evaluation Committee - Lifecycle Cost Analysis Points
LIFECYCLE COST ANALYSIS POINTS. DBEs are required to specify the total cost of ownership over fifty (50) years in their Price Proposal. Points will be deducted from the Total Proposal Points as follows:
Lifecycle Cost Analysis Point
Deduction
50-year Present Value Building Cost (Total Cost of Ownership):
No deduction 0% - 5% more than Initial Building and Building Systems Cost -5 points 6% - 10% more than Initial Building and Building Systems Cost -10 points 11% or more than Initial Building and Building Systems Cost
EXAMPLE BEST VALUE DETERMINATION. An example of how the best value is determined is as follows:
Team
Technical
Proposal
Points
Lifecycle Cost
Point Deduction
Total Proposal
Points
DBE’s
Total Proposal Price
Best Value Score
(Cost/Technical Point)
A 87 0 87 $9,400,000 $108,045.98 per point
B 95 0 95 $9,500,000 $100,000.00 per point
C 75 -5 70 $8,900,000 $127,142.86 per point
In the example, Team B has the lowest cost per technical point/Best Value Score and would be selected as the apparent Lowest Responsible Proposer.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
15 4.6 Required Proposal Organization, Contents, and Evaluation Criteria The response to the RFP will be evaluated and scored according to the Proposal content requirements and evaluation criteria on the following pages, which contains instructions to Respondents, Proposal submittal requirements and evaluation criteria.
Each main section will be separated with a tab or page break (at a minimum). This organization aligns with the evaluation criteria. Thus, Proposals not submitted in this organization will be scored lower. Responses to the submittal requirements that do not account for the evaluation considerations will be scored lower.
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
16 Technical Proposal Content Requirements
Proposal Section/
Evaluation
Category
Submittal Requirements /
Instructions
Evaluation
Considerations
Volume 1 Technical Proposal. Volume 1 SHALL NOT include any pricing information. Inclusion of such information shall constitute grounds for determining a Proposal to be non- responsive.
Table of Contents Provide a Table of Contents that includes major headings of the Proposal and associated page numbers as well as lists of tables, graphics, figures, exhibits, and required attachments.
Evaluated for
Compliance Only
1. Transmittal Letter
& Executive
Summary
1. Provide a Transmittal Letter that includes:
Signature of an authorized representative of Respondent with authority to commit Respondent to the work The name, title, address, email, and phone for Respondent’s preferred single point of contact for all procurement-related communication
Acknowledgement of all Addenda
Certify under penalty of perjury that the information provided in the Proposal is true and correct
2. Provide an Executive Summary that address the following topics:
Overall summary of enhancements and benefits of Respondent’s proposed approach with respect to COA’s goals and objectives. Ability to deliver on (or ahead of) schedule.
Address why the project approach represents the overall best value to the City.
Evaluated for
Compliance Only
Transmittal Letter: 1
page max
Executive Summary:
2 pages max
2. Project
Organization, and
Qualifications of Key
Personnel
Describe proposed project organization, including:
Roles and responsibilities of the Design-Builder as the primary contracting entity. How local firms are being utilized to ensure a strong understanding of local laws, ordinances, regulations, policies, requirements, permitting, etc.
Staffing levels and the extent of commitment of key personnel for duration of the contract. Design-Builder’s capacity to perform the work within the time limitations, considering and identifying Design-Builder’s current and planned workload and Design-Builder’s workforce.
Provide an organizational/key personnel chart, including identification and responsibilities of key personnel as follows:
Design-Builder (Contractor) Architect Subconsultants & Subcontractors* Project Executive
Construction Project Manager
Construction Project Engineer
Construction Superintendent
Construction QA/QC Manager
Principal-in-Charge
Design Manager
Project Manager
Design QA/QC Manager
Structural
Mechanical/Electrical/Plumbing
Civil
Geotechnical
*Include names of subcontractors if known at the time of Technical Proposal submittal.
Attach the resumes of proposed Key Personnel identified above; include their professional licenses and registrations (DBIA certification preferred); and indicate whether they worked on comparable fire station project including any of the comparable projects submitted for consideration with the Prequalification/SOQ.
The City’s evaluation will consider the entire team, therefore changes in team composition or personnel after award will not be allowed without prior written approval of the City.
The selected DBE’s management and key personnel chart will be attached as an Exhibit to the DB Agreement.
2 pages max
(excluding resumes
– each resume shall
not exceed 2 pages)
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
17 Technical Proposal Content Requirements
Proposal Section/
Evaluation
Category
Submittal Requirements /
Instructions
Evaluation
Considerations
3. Architectural
Design
Identify the design context and philosophy; demonstrate the proposed architectural design provides for a fully functional fire station; and:
Achieves the project goals outlined in the Basis of Design (BOD). Incorporates architectural designs and materials consistent with the contextual design principles of the Platinum Triangle. Addresses flexibility, functionality, and circulation of interior space access and usage. Includes considerations for durability and extended deferred maintenance with quality construction. Includes other architectural, landscape, circulation, and acoustic design and aesthetic considerations. 3 pages max
4. Site, Civil,
Landscape, and
Circulation Design
Demonstrate the proposed site, civil, landscape, and circulation designs:
Comply with the requirements outlined in the Basis of Design (BOD) and the Platinum Triangle Master Land Use Plan. Include the following:
Innovative and cost-effective solutions to design and construct the site, building, and systems. Functionality and circulation of the site for occupants, visitors, and vehicles/apparatus. Other architectural, landscape, and circulation design and aesthetic considerations. Site utility design, including upgrades, rerouting, points of connection, and locating of existing underground services. Compliance with all accessibility codes and other applicable documents referenced in the BOD. 3 pages max
5. Mechanical,
Electrical, and
Plumbing Design
Describe the proposed mechanical, electrical including low-voltage, and plumbing designs; identify their features and system advantages; and demonstrate that they will:
Meet or exceed the requirements outlined in the Basis of Design (BOD). Provide durability, ease of maintenance, aesthetic, and energy efficiency/conservation considerations. Include acoustical, vibration, and sustainable considerations. 2 pages max
6. Structural Design Describe the proposed structural design and identify proposed materials and system advantages; and demonstrate that the proposed structural system:
Will meet or exceed the requirements of the Basis of Design (BOD), the California Building Code (CBC), and other seismic and safety considerations.
2 pages max
7. Alternates, Project
Enhancements, and
Added Value
Submit the Alternates, Project Enhancements, and Added Value Matrix listing project enhancements and indicating whether project Alternates are included in the base bid, at no additional cost. Project enhancements provide COA with added value to the base bid requirements, at no additional cost.
Demonstrate that the proposed design, materials, and construction quality exceed the requirements of the base bid. For each Alternate Description, include details on proposed manufacturer or product, its advantages, and all associated materials and applications, if applicable.
1 page max,
excluding Matrix
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
18 Technical Proposal Content Requirements
Proposal Section/
Evaluation
Category
Submittal Requirements /
Instructions
Evaluation
Considerations
8. Efficient and
Quality Delivery and
Completion On (or
ahead of) Schedule
Describe how the Respondent will manage the Project, including, but not limited to, how it will track decisions, facilitate reviews and communicate with COA, its stakeholders, regulatory agencies, and other third parties. Describe the Respondent’s Quality Control methods and how they will comply (at a minimum) with any Quality Requirements defined in the Contract Documents.
Provide a Preliminary Design and Construction Schedule considering all Project deliverables. This schedule should reflect major design and construction activities. Outline any concerns regarding the schedule. Provide the following information:
With specific emphasis on long-lead items, describe approach to procuring materials for the Project. Describe approach to obtaining the required permit and approvals necessary to complete the design and construction.
Provide your approach and assumptions to obtaining permits. Identify any permits unique for your design concept that are not identified in this RFP including the issuing agency and any support required to secure those permits. Describe approach for administering and enforcing the obligations of the Amended and Restated CWA. Describe the overall approach to meeting the specified Substantial Completion date. Provide the detailed Project schedule. Identify significant contract activities including shoulder-to-shoulder sessions, and procurement activities and durations, including the activities required to complete the Construction Documents and obtain required approvals. 2 pages max
(excluding Schedule)
9. Mitigation of
Subsurface
Conditions and
Negative
Construction
Impacts
Describe how Respondent will minimize or eliminate the risk of increased costs or adjustments to the Contract Time with consideration of the following:
Excavation and grading requirements including proposed shoring and monitoring of existing facilities and/or structures. Underground utility identification, relocation, and/or removal. Existing groundwater conditions. Description includes discussion of potential mitigation of shallow groundwater conditions including the need for dewatering and the potential use of excavated soils as backfill. Other geotechnical conditions including rock or sand/fill. Subsurface contamination.
Mitigation of construction noise, vibration, dust, traffic, etc. affecting surrounding community. 2 pages max
10. Statement of
Exceptions
Respondent shall certify that it takes no exceptions to the project requirements and the contents of this RFP. If the DBE takes exception(s) to any portion of the project requirements, scope of work, or this RFP, the specific portion to which exception is taken shall be identified and explained.
Deductive
Evaluation Only
11. Proposal
Attachments
Proposal Attachments and Non-Price Forms
Non-Price Forms
Alternates, Project Enhancements, and Added Value Matrix Non-Collusion Affidavit
Designation of Subcontractors
Equal Employment Opportunity Certificates of Compliance CWA Letter of Assent
Certification of Proposal
Evaluated for
Compliance Only
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
19 Technical Proposal Content Requirements
Proposal Section/
Evaluation
Category
Submittal Requirements /
Instructions
Evaluation
Considerations
Volume 2 – Drawings, Equipment Data Sheets, and Schedule
12. Drawings,
Materials/
Equipment Data
Sheets, and FF&E
Certification
Respondent may submit the following to support the contents of its Technical Proposal:
Drawings:
1. Demolition Plans:
Sequence for demolition; including locating, identifying, disconnecting, sealing / capping / safeing-off and protecting utility services.
Locations of temporary dust and noise control partitions and means of egress relative to adjacent communities. Path of hazardous and non-hazardous waste removal.
2. Site Plan depicting fire station layout and proposed finished conditions. Illustrate relationships with existing site elements and buildings, and include:
o Location and descriptions of proposed hardscape design elements in relation to facilities and site amenities, including emergency vehicle access and fire hydrants.
o Location of proposed parking, roads, ramps, driveways, sidewalks, landscape, access gate(s), perimeter walls, and other various site/building features.
o Building(s) and site (ADA) accessibility.
o Location of existing and proposed site lighting and proposed site electrical equipment.
3. Conceptual Structural Plan and Conceptual Foundation Plans illustrating structural design concept.
4. Architectural Plans:
All exterior elevations with material textures and colors. Floor plan(s) with all developed spaces.
Roof plan(s) with any major roof mounted equipment.
Optional: 3D/perspective representation of the exterior design. Optional: 3D/perspective representation of interior design to show special features and fire station floor plan. Materials/Equipment Data Sheets
Furniture, Fixtures, and Equipment:
Confirm the FF&E program for all furniture, fixtures and equipment make/model and describe level of quality. Review FF&E matrix for required furniture components, including but not limited to, all appliances, fitness equipment, all televisions and audio systems in building.
Scored as part of the
criteria in Volume 1
No page limit
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
20 Technical Proposal Content Requirements
Proposal Section/
Evaluation
Category
Submittal Requirements /
Instructions
Evaluation
Considerations
Volume 3 – Price Proposal Volume 3 shall be submitted under separate cover.
13. Price Proposal Price Proposal Form. Form includes descriptions for specific allowances. Use of the allowances will only be authorized by COA. Lifecycle Cost Analysis. Include a narrative description and data (spreadsheet) of their 50 year lifecycle cost analysis (excluding enhancements) to include at a minimum:
1) Initial building and building systems costs
2) Energy consumption costs
3) Operation and maintenance costs
4) Replacement costs (if applicable)
5) Life expectancy of major building systems
6) Total cost of ownership over fifty (50) years
Bid Bond on COA form.
Each Proposal shall be accompanied by a Bid Bond on the form provided by COA executed by the bidder as principal and an admitted surety insurer, pursuant to Code of Civil Procedure, Section 995.120, in an amount not less than 10% of the maximum amount of the DBE’s price proposal for the base scope of work. The check or Bid Bond shall be given as a guarantee that the Respondent shall execute the DB Agreement if awarded, in conformity with the Agreement and shall provide the surety bond or bonds as specified therein after notification of COA’s intent to award the Agreement to the bidder.
The bond or bonds shall be issued by a company or individual possessing a Certificate of Authority to transact surety insurance in California issued by the California State Department of Insurance. Surety shall be a California admitted surety who is U.S.
Treasury listed and whose U.S. Treasury listing indicates a bonding capacity in excess of the DBE’s price proposal for the base scope of work. If a California admitted surety insurer issuing a bond does not meet these requirements, the insurer will be considered sufficient if all of the submittal requirements of Section 995.660 of the California Code of Civil Procedures are satisfied.
Price Proposal Spreadsheet.
Evaluated for
Compliance & Best
Value Determination
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
21 5. Design-Build Agreement and Commercial Requirements Summary
5.1 General Overview
The Design-Build Agreement and Appendices constitute the risk allocation, responsibilities, and obligations sought by COA. Certain Appendices will require Proposal-specific information to complete. Respondents shall be aware that, if selected, information submitted in its Proposal will be included in the final DB Agreement and Appendices.
Proposal-specific information that may become part of the DB Agreement and Appendices includes, but is not limited to, drawings, equipment lists, equipment data sheets, pricing forms, operating parameters, and insurance forms. The DB Agreement may also include, either by reference or as additional exhibits, applicable portions of the Selected Respondent’s SOQ.
Note: The DB Agreement represents the City’s standard language for its projects. If a Respondent has any specific concerns regarding any of the City’s contract language or requirements, which would render the Respondent unable or unwilling to enter into a DB Agreement with the City, the Respondent shall identify these concerns during the Confidential One-on-On Meeting(s). Exception to or deviations from the City’s standard language may be considered by the City in its evaluation of the responsiveness of a Proposal.
5.2 Contract Security
5.2.1 Design-Build Payment and Performance Bonds
The selected Respondent will be required to obtain 100% Payment and Performance Bonds provided as an attachment to the RFP.
5.3 Required Insurance
The types and limits of insurance to be provided by the Selected Respondent are set forth in Article 11 Insurance and Bonds of the General Conditions.
5.4 Other Project Requirements
5.4.1 Amended and Restated Community Workforce Agreement (CWA) The City has entered into a Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Local Unions. The CWA , as amended and restated, is a pre-hire collective bargaining agreement that establishes labor relations procedures. This projec t is anticipated to include covered “Project Work” as defined in the CWA and the Successful Proposer and its subcontractors of all tiers shall agree to execute and be bound by the terms of the CWA by signing a Letter of Assent (a form attached to the CWA as Attachment A). The Amended and Restated CWA will be incorporated by reference in the DB Agreement and can be accessed on the City’s website at http://anaheim.net/DocumentCenter/View/40087/Amended-and-Restated- Community-Workforce-Agreement-Executed.
Respondents shall include costs associated with fulfilling their obligations to comply with the policies and procedures prescribed in the CWA including working with the City’s designated CWA Administrator to ensure full compliance with the CWA in their Price Proposals.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
22 A. Assent by DBE upon Award
An authorized representative of the DBE shall sign the Letter of Assent evidencing the DBE’s agre ement to be party to and bound by the terms and conditions of the CWA for the duration of the work contained in this DB Agreement and submit it to COA not later than the 21st calendar day after receipt of Notice of Award.
B. Assent by Subcontractors and All Others Covered by the CWA upon Award At the time the awarded DBE enters into a subcontract with any subcontractor of any tier providing for the performance of Project Work, the DBE shall provide a copy of the CWA to said Subcontractor and shall require the Subcontractor, as a part of accepting the award from the DBE, to agree in writing in the form of the Letter of Assent to be bound by each and every provision of the CWA prior to the commencement of Project Work. No DBE or subcontractor shall commence Project Work without executing a Letter of Assent and submitting copies in accordance with the procedures outlined in the CWA.
Subcontractors and all others covered by the CWA shall submit signed Letters of Assent at the earliest of the following: 1) at the mandatory CWA Pre-Job Conference described in Sections 8.4 and 16.1 of the CWA, 2) within 48 hours after the award of the Work contained in the DB Agreement to the awarded DBE, or 3) no later than 48 hours prior to the time the subcontractor desires to gain site access and commence work at the site. Access to the site includes initial mobilization of equipment and materials.
5.4.2 Prevailing Wage Rates
Prevailing wage rates will apply to the construction aspects of this DB Agreement, subject to Article 5 of the CWA, and other applicable Public Works requirements.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
A-1
Attachment A: Required Forms
The following forms are provided as separate electronic files.
Non-Price Forms
Alternates, Project Enhancements, and Added Value Matrix Non-Collusion Affidavit
Designation of Subcontractors
Equal Employment Opportunity Certificates of Compliance CWA Letter of Assent
Certification of Proposal
Price Forms
Price Proposal Form
Lifecycle Cost Analysis (Narrative and Data on Proposer’s Form/Spreadsheet) Bid Bond
Price Proposal Spreadsheet
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
A-2
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City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
ALTERNATES, PROJECT ENHANCEMENTS, AND ADDED VALUE MATRIX
Submit the Alternates, Project Enhancements, and Added Value Matrix listing project enhancements and indicating whether project Alternates are included in the base bid, at no additional cost. Project enhancements provide COA with added value to the base bid requirements, at no additional cost.
Demonstrate that the proposed design, materials, and construction quality exceed the requirements of the base bid. For each Alternate Description, include details on proposed manufacturer or product, its advantages, and all associated materials and applications, if applicable. Do not include any pricing data.
If Proposers elect to recreate this form, the contents should include the information shown here.
Submitted by Proposer:
ALTERNATES
ALTERNATE
NO. ALTERNATE DESCRIPTION INCLUDED IN BASE
BID?
1 Relocate 15kV Electrical Duct Bank shown on Conceptual Site Plan YES NO 2 Alternate No. 2 – One (1) Dual EV Charging Station YES NO
PROJECT ENHANCEMENTS AND ADDED VALUE
ITEMIZED LIST OF
PROJECT ENHANCEMENTS DESCRIPTION
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
PROJECT ENHANCEMENTS AND ADDED VALUE
ITEMIZED LIST OF
PROJECT ENHANCEMENTS DESCRIPTION
NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
State of California)
) ss
County of Orange)
being first duly sworn, deposes and says that he or she is (Name)
of the party making the foregoing bid
(Title) (Firm)
that the bid is not made in the interest of, or on the behalf of, any undisc losed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has no t directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communicat ion, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
State of California)
) ss
County of _______________)
Name of Bidder
Subscribed and sworn to before me
Signature of Bidder
day of 20
WITNESS my hand and official seal
Notary Public
Address of Bidder
Approved as to form
By City Attorney
By
ALL SIGNATURES ON THIS NONCOLLUSION AFFIDAVIT
MUST BE WITNESSED BY A NOTARY
(attach appropriate jurats)
City of Anaheim Designation of Subcontractors (Design-Build)
DESIGNATION OF SUBCONTRACTORS
Submit with Design-Build Proposal
Proposer shall complete and submit the Designation of Subcontractors listing only those subcontractors that have been identified at the time of proposal submittal to perform work, furnish labor or render services. The Design-Builder is obligated to identify the balance of their Subcontractors at a later date, subject to its compliance with the Subcontractor selection policy set for th in Article 5 of the General Conditions. All Subcontractors shall be afforded the protections contained in the Subcontracting Act.
Portion of Work Subcontractor Address
Contractor
License No.
DIR
Registration
No.
Design-Builder shall comply with the Subcontracting Act and Chapter 10.06 of the Anaheim Municipal Code when Design-Builder selects a Subcontractor to perform any portion of the Work. Design-Builder agrees that any Subcontractor not identified within the Proposal who will perform Work or labor or render Service in the performance of the Contract in the amount exceeding ½ of 1% of the difference between the Total of the Contract Price and the amount allocated to Design Services, shall be submitted to the City for approval prior to the execution of any subcontract. Unless waived in writing by the City, Design-Builder shall submit to the City for approval its final list of Subcontractors no later than Design Documents being 50% complete. Once a Subcontractor approved by the City has been selected for any such Work, Design-Builder shall not have the right to make any substitution of such Subcontractor except in accordance with the provisions of the Subcontracting Fair Practices Act, Public Contract Code §§ 4100, et seq. The Engineer shall serve as the hearing officer for the purposes of any hearing dealing with the substitution of a subcontractor.
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATES OF COMPLIANCE
As used in this Certificate, the word "Contract" shall mean either "Contract,” or "Subcontract." The word "Contractor" shall mean either "Contractor" or "Subcontractor ."
The undersigned Contractor certifies the following to the City of Anaheim:
1. COMPLIANCE REPORTS:
That if the Contractor has participated in a previous Contract subject to the rules and regulations on Equal Opportunity set forth in 41 Code of Federal Regulations Part 60-1, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance of the United States Department of Labor, the appropriate Government Agencies or the Equal Employment Opportunity Commission all reports due under the applicable filing requirements, or if he has not he agrees to do so promptly and before any Contract is awarded.
2. NON-DISCRIMINATION:
During the performance of any Contract placed with him by the City of Anaheim, the Contractor agrees as follows:
1. The Contractor will not discriminate against any employee or applicant for employment because of, race, religion, sex, creed, color, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, creed, color, or national origins. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff of termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.
2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, sex, creed, color, or national origin.
3. The Contractor will send to each labor union or representative of workers with which he has a Collective Bargaining Agreement or other Contract or understanding, a notice advising the labor union or worker's representative of the Contractors commitments under Section 202 of Executive Order Number 11246 of Sep tember 24, 1965, as amended, and shall post copies of the notices in conspicuous places available to employees and to applicants for employment.
City of Anaheim Equal Employment Opportunity Certificates of Compliance
4. The Contractor will comply with all provisions of Executive Order Number 11246 of September 24, 1965 , as amended, and with the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor will furnish all information and reports required by Executive Order Number 11246 of September 24, 1965, as amended, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Contracting Agency and the Secretary of Labor for purposes of investigations to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this Contract or with any of such rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further City Executive Order Number 11246 of September 24, 1965, as amended, and such other sanctions may be imposed and remedies invoked as provided in Executive Order Number 11246 of September 24, 1965, as amended, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
3. AFFIRMATIVE ACTION PROGRAM:
Contractor's attention is directed to Section 60 -1.40 of Title 41 of the Code of Federal Relations, related t o Affirmative Action Compliance Programs, and applying to each Subcontractor with a Subcontract of $50,000 or more and 50 or more employees.
Contractor certifies that he has developed and has on file at each of his establishments a written Affirmative Action Compliance Program, as is called for in section 60 -1.40 of and pursuant to part 60-2 of Title 41 of the code of Federal Regulations, and that such Affirmative Action Compliance Program is current, or if it is not, within 120 days after receipt of any order, the undersigned firm agrees to develop and maintain a written Affirmative Action Compliance Program, for each of his facilities unless such firm is not required by law or regulation to develop such program.
City of Anaheim Equal Employment Opportunity Certificates of Compliance
4. CERTIFICATION OF NON-SEGREGATED FACILITIES:
The Contractor certifies that it does not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any locations, under its control, where segregated facilities are maintained. The bidder, offerer, applicant, or Subcontractor agrees that a breach of this Certification is a violation of the Equal Opportunity Clause of any Contract placed with it. As use d in this Certification, the term "Segregated Facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees, which are segregated by explicit directive or in fact segregated on the basis of race, religion, sex, creed, color, or national origin because of habit, local custom or otherwise.
Contractor further certifies that it will obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding $10,000 covering the procurement if personal property and non-personal services (including construction).
CONTRACTOR'S FIRM NAME:
ADDRESS:
SIGNED PRINT NAME
TITLE DATE
Community Workforce Agreement 1 City of Anaheim
LETTER OF ASSENT
To be signed by all Contractors awarded Project Work covered by the Community Workforce Agreement with the City of Anaheim prior to commencing work.
City of Anaheim Public Works Department
200 S. Anaheim Blvd, Second Floor
Anaheim, CA 92805
Attn: Brenda Medina, CWA Administrator, Construction Services Division
Re: Community Workforce Agreement - Letter of Assent
Fire Station 12 (Platinum Triangle)
Dear CWA Administrator:
This is to confirm that agrees to
(Name of Construction Company)
be party to and bound by the Community Workforce Agreement with the City of Anaheim effective , 2021, as such Agreement may, from time to
time, be amended by the negotiating parties or interpreted pursuant to its terms. Such obligation to be a party and bound by this Agreement shall extend to all Project Work covered by the Community Workforce Agreement undertaken by this Company on the Project and shall require all of its contractors and subcontractors of whatever tier to be similarly bound for all Project Work within the scope of the Community Workforce Agreement by signing and furnishing to you an identical letter of assent prior to their commencement of work.
Sincerely,
[Copies of this letter must be submitted to the CWA Administrator and to the Trades Council Consistent with Section 2.6.2.]
Name of Construction Company
By:
Signature
Name and Title of Authorized Executive
Contractor State License No.
CERTIFICATION OF PROPOSAL
Fire Station 12 (Platinum Triangle)
In responding to RFP for Fire Station 12 (Platinum Triangle), the undersigned Offeror(s) agrees to provide services for COA per the specifications. Offeror further agrees to the terms and conditions that are a part of this proposal and any resulting contract. If there are any exceptions they must be stated in the proposal.
A. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to legally bind the Offeror to the Contract.
Signature below verifies that the Offeror has read, understands, and agrees to the conditions contained herein and on all of the attachments and agenda.
B. The submission of the offer did not involve collusion or other anti-competitive practices.
C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public employee in connection with the submitted offer.
D. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.
E. The Offeror complies fully with the Federal Debarment Certification regarding debarment suspension, ineligibility and voluntary exclusion.
INDEPENDENT PRICE DETERMINATION:
I certify that this offer is made without prior understanding, arrangement, agreement, or connection with any corporation, firm or person submitting an offer for the same services, and is in all respects fair and without collusion or fraud. I certify that I have not entered into any arrangement or agreement with any COA public officer. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this offer and certify that I am authorized to sign this agreement for the offeror.
TO THE CITY OF ANAHEIM:
The Undersigned hereby offers and shall furnish the services in compliance with all terms, scope of work, conditions, specifications, and amendments in the Request for Proposal which is incorporated by reference as fully set forth herein. The representations herein are made under penalty of perjury.
Name of Firm
Street Address, City, State, Zip
By:
Signature of Authorized Executive Date
Printed Name Title
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
_________________________________________________________________________________________ October 13, 2021 Page 1 of 5 Price Proposal Form
PRICE PROPOSAL FORM
FIRE STATION 12 (PLATINUM TRIANGLE)
PROPOSAL TO:
CITY OF ANAHEIM (COA)
200 S. Anaheim Blvd.
Anaheim, CA 92805
PROPOSAL FROM:
DESIGN-BUILDER
(Name of Firm Submitting Proposal)
(Street Address, City, State, Zip Code)
(Telephone)
(Design-Builder Project Executive Name & Title)
(Design-Builder Project Executive Email Address)
(Design-Builder Project Executive Telephone)
(Date Submitted)
Note: All portions of this Price Proposal Form must be completed and must include the signed Declaration on the last page of this form before the Proposal is submitted. Failure to execute the Declaration will result in the Proposal being rejected as nonresponsive.
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
_________________________________________________________________________________________ October 13, 2021 Page 2 of 5 Price Proposal Form
1.0 PROPOSER’S REPRESENTATIONS
Proposer, represents that a) it has the appropriate active Contractor's license required by the State of California; b) it has carefully read and examined the Proposal Documents for the proposed Work on this Project; c) it has examined the site of the proposed Work and all Reference Documents ; d) it has become familiar with all the conditions related to the proposed Work, including the availability of labor, materials, and equipment; e) that all information and submittals provided as part of the prequalification process are ac curate and correct ; and f) Proposer and all Subcontractors, regardless of tier, are currently registered with the California Department of Industrial Relations pursuant to California Labor Code Section 1725.5 and 1771.1 . Proposer hereby offers to furnish a ll labor, materials, equipment, tools, transportation, and services necessary to complete the proposed Work on this Project in accordance with the Contract Documents for the sums quoted. Proposer further agrees that it will not withdraw its Proposal within 180 days after the Proposal Deadline, and that, if it is selected as the apparent lowest responsive and responsible Proposer, that it will, after receipt of notice of selection, sign and deliver to COA the Design-Build Agreement in triplicate and furnish to COA all items required by the Proposal Documents. If awarded the Contract, Proposer agrees to complete the proposed Work within the number of days specified in the Design-Build Agreement.
2.0 ADDENDA
Proposer acknowledges that it is Proposer's respon sibility to ascertain whether any Addenda have been issued and if so, to obtain copies of such Addenda from COA at the appropriate address stated on Page 1 of this Price Proposal Form. Proposer therefore agrees to be bound by all Addenda that have been issued for this Proposal.
3.0 DESIGN-BUILD ENTITY’S PRICE PROPOSAL
GUARANTEED MAXIMUM PRICE (GMP) = $9,500,000
$
, , *
(Place figures in appropriate boxes)
*Proposer includes the following allowances in the Price Proposal:
Allowance No. 1: Allow $150,000 for Furniture, Fixtures & Equipment (FF&E) Allowance No. 2: Allow $50,000 for Owner Design Directives Allowance No. 3: Allow $25,000 for Permitting & CEQA Mitigation Measures Allowance No. 4: Allow $75,000 for Unforeseen Field Conditions
PROPOSAL WILL BE DETERMINED NONRESPONSIVE
IF PRICE PROPOSAL EXCEEDS THE GMP.
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
_________________________________________________________________________________________ October 13, 2021 Page 3 of 5 Price Proposal Form
4.0 ALTERNATES
Provide all design, engineering, coordination, labor, materials, equipment, accessories, and Design Builder and subcontractor overhead, mark -up, and profit required for the following Alternates. Indicate by marking only one of the three boxes (“Add”, “Deduct”, or “No Change”) and state the amount by placing figures in the corresponding boxes. Check the “No Change” box when there is no change in t he Price Proposal. No amount is required if the “No Change” box is selected. Failure to quote an amount or check “No Change” or the insertion of any words that qualify the Price Proposal will result in the Proposal being rejected as nonresponsive. No extension of time will be granted if the Alternate is accepted.
Alternate No. 1 – Relocate
15kV Electrical Duct Bank
shown on Conceptual Site Plan
$ , ,
(Place figures in appropriate boxes.)
City reserves the right to accept this alternate within 30 days of Notice to Proceed for Phase 1.
Add
Deduct
No Change
Alternate No. 2 – One (1) Dual
EV Charging Station
$ , ,
(Place figures in appropriate boxes.)
City reserves the right to accept this alternate within 60 days of Notice to Proceed for Phase 1.
Add
Deduct
No Change
[THIS SPACE INTENTIONALLY LEFT BLANK]
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
_________________________________________________________________________________________ October 13, 2021 Page 4 of 5 Price Proposal Form
5.0 PROPOSER INFORMATION
TYPE OF ORGANIZATION: ______________________________________________________________ (Corporation, Partnership, Individual, Joint Venture, etc.)
If a Corporation, the Cor poration is organized under the laws of the State of:
________________________ __________________
(State)
President of the Corporation:
__________________________________________
(Name)
Name of Secretary of the Corporation:
__________________________________________
(Name)
If a Partnership or Joint Venture, names and titles of persons signing the bid on behalf of proposer and all general partners:
Persons signing the bid on behalf of Proposer:
__________________________________________
(Name & Title)
General Partners:
__________________________________________
(Name & Title)
__________________________________________
(Name & Title)
CALIFORNIA CONTRACTORS LICENSE(S) :
__________________________________________
(Name of Licensee)
(Classification) (License Number) (Expiration Date)
For Joint Venture, list Joint Venture's license and licenses for Joint Venture partner :
__________________________________________
(Name of Licensee)
(Classification) (License Number) (Expiration Date)
__________________________________________
(Name of Licensee)
(Classification) (License Number) (Expiration Date)
City of Anaheim Fire & Rescue Fire Station 12 (Platinum Triangle)
_________________________________________________________________________________________ October 13, 2021 Page 5 of 5 Price Proposal Form
6.0 DECLARATION
I, (printed name), hereby declare that I am the (Title) of
(Name of Proposer) submitting this Price Proposal Form; that I am duly authorized to execute this Price Proposal Form on behalf of Proposer; and that all information set forth in this Price Proposal Form and all attachments hereto are, to the best of my knowledge, true, accurate, and complete as of its submission date.
I further declare that this bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bi d is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyon e else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I declare, under penalty of perjury, that the foregoing is true and correct and that this declaration was subscribed at: (Location and
City), County of , State of ____________________________________, on __________________ (Date).
(Signature)
City of Anaheim Bid Bond
BID BOND
KNOW ALL BY THESE PRESENTS, that we, _______ ____________________________, as Principal, and ___________________________________________, a corporation organized and existing under the laws of the State of ________________________ and whose principal office is located in the City of _________________________, as surety, are jointly and severally bound unto the CITY OF ANAHEIM of Orange County, California, in the sum of:
_____________________________________________________DOLLARS ($__ ____________), lawful money of the United States of America to be paid to the said CITY OF ANAHEIM, for which payment well and truly to be made, we bind ourselves, our heirs, successors, executors, administrators and assigns, jointly and severally, by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas the Principal has submitted the accompanying bid dated _________ ____________, 20_____, for the construction of _______________________________________________ for the CITY OF ANAHEIM, Ora nge County, California.
NOW, THEREFORE, if the Principal shall not withdraw said bid within thirty (30) days after the opening of same, and shall within twenty -one (21) days after the agreement has been presented to him for execution enter into a written contract with the City in accordance with the bid as accepted, and if the Principal shall give the required bond with good and sufficient sureties, or sureties for the faithful performance and proper fulfillment of such contract and for the protection of laborers and materialmen, or in the event of the withdrawal of said bid within the periods specified, or the failure to enter into said contract and give said bond within the time specified if the Principal shall within sixty (60) days after reque st by the City, pay the City the difference between the amount specified in said bid and the amount for which the City may procure the required work and/or supplies if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.
IN WITNESS WHEREOF the above -obligated parties have executed this instrument under their several seals this _______ day of _____ __________, 20 _____, the name and corporate seal of each cor porate party being affixed hereto and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
Two Witnesses (if individual)
PRINCIPAL
ATTEST (if corporation) By
Title
Title Surety
By
Corporate Seal Title
ATTEST
Corporate Seal (SEAL)
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
DESIGN BUILDER/CONTRACTOR NAME:
REF NO. TRADE DESCRIPTION
LUMP SUM BASE
PRICE TOTAL ($)
00 GENERAL CONDITIONS, OH & FEE
00.1 General Expenses -$
00.2 Supervision, Fringes, Taxes & Surcharges
00.3 Performance & Payment Bond
00.4 Insurance
00.5 All-Risk Builder's Risk Insurance
00.6 Fee
00.7 Other: ____________________________________________ Subtotal: - $
01 GENERAL REQUIREMENTS
01.1 Design Fee (Phase 1) -$
01.2 Testing and Inspection
01.3 Allowance No. 1: Furniture, Fixtures & Equipment 150,000
01.4 Allowance No. 2: Owner Design Directives 50,000
01.5 Allowance No. 3: Permitting & CEQA Mitigation Measures 25,000
01.6 Allowance No. 4: Unforeseen Field Conditions 75,000
01.7 Commissioning
01.8 Water Quality Management Plan
01.9 Mobilization
01.10 Temporary Facilities/Fencing
01.11 Off Site Staging
01.12 Hoist Facilities
01.13 Temporary Utilities
01.14 Cleaning
01.15 Protection & Safety
01.16 Demobilization
01.17 Other: ____________________________________________ Subtotal: - $
03 CONCRETE
03.1 Cast in Place Concrete -$
03.2 Architectural Concrete
03.3 Precast Architectural Concrete
03.4 Other: __________________________________________
Subtotal: - $
04 MASONRY
04.1 Unit Masonry -$
04.2 Brick Veneer Masonry
04.3 Exterior Stone Cladding
04.4 Cast Stone Masonry
04.5 Other: __________________________________________
Subtotal: - $
October 13, 2021 1 of 6 Price Proposal Spreadsheet
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
05 METALS
05.1 Structural Steel Framing -$
05.2 Metal Framing
05.3 Metal Fabrications
05.4 Metal Stairs
05.5 Other: ____________________________________________ Subtotal: - $
06 WOOD, PLASTICS, AND COMPOSITES
06.1 Miscellaneous Carpentry -$
06.2 Sheathing
06.3 Interior Architectural Woodwork
06.4 Other: ____________________________________________ Subtotal: - $
07 THERMAL AND MOISTURE PROTECTION
07.1 Waterproofing -$
07.2 Traffic Coatings
07.3 Water Repellents
07.4 Thermal Insulation
07.5 Thermoplastic Membrane Roofing
07.6 Sheet Metal Flashing and Trim
07.7 Roof Accessories
07.8 Applied Fireproofing
07.9 Penetration Firestopping
07.10 Fire-Resistive Joint Systems
07.11 Joint Sealants
07.12 Expansion Joint Cover Assemblies
07.13 Other: ____________________________________________ Subtotal: - $
08 OPENINGS
08.1 Hollow Metal Doors and Frames - $
08.2 Aluminum Frames
08.3 Flush Wood Doors
08.4 Apparatus Bay Bi-Fold Doors
08.5 Access Doors and Frames
08.6 Overhead Coiling Doors
08.7 Elevator Door Smoke Containment System
08.8 Aluminum-Framed Entrances and Storefronts
08.9 Glazed Aluminum Curtain Walls
08.10 Door Hardware
08.11 Automatic Door Operators
08.12 Glazing
08.13 Louvers and Vents
08.14 Other: ____________________________________________ Subtotal: - $
October 13, 2021 2 of 6 Price Proposal Spreadsheet
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
09 FINISHES
09.1 Gypsum Board Assemblies -$
09.2 Non-Structural Metal Framing
09.3 Portland Cement Plastering
09.4 Tiling
09.5 Acoustical Panel Ceilings
09.6 Resilient Base and Accessories
09.7 Resilient Sheet Flooring
09.8 Resilient Tile Flooring
09.9 Resinous Flooring
09.10 Tile Carpeting
09.11 Sheet Carpeting
09.12 Interior Painting
09.13 High-Performance Coatings
09.14 Other: ____________________________________________ Subtotal: - $
10 SPECIALTIES
10.1 Visual Display Surfaces -$
10.2 Signage
10.3 Toilet Compartments
10.4 Operable Partitions
10.5 Wall and Door Protection
10.6 Toilet Accessories
10.7 Fire Protection Specialties
10.8 Other: ____________________________________________ Subtotal: - $
11 EQUIPMENT
11.1 Access Gate -$
11.2 Trash Equipment
11.3 Projection Screens
11.4 Other: ____________________________________________ Subtotal: - $
12 FURNISHINGS
12.1 Vertical Louver Blinds -$
12.2 Roller Shades
12.3 Entrance Floor Mats and Frames
12.4 Site Furnishings
12.5 Other: ____________________________________________ Subtotal: - $
14 CONVEYING EQUIPMENT
14.1 Elevators -$
14.2 Other: ____________________________________________ Subtotal: - $
October 13, 2021 3 of 6 Price Proposal Spreadsheet
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
21 FIRE SUPPRESSION
21.1 Common Work Results for Fire Suppression - $
21.2 Water-Based Fire Suppression Systems
21.3 Other: ____________________________________________ Subtotal: - $
22 PLUMBING
22.1 Common Work Results for Plumbing - $
22.2 Domestic Water Work
22.3 Sanitary/Wastewater Work
22.4 Storm Drain Work
22.5 Sump Pumps
22.6 General Service Compressed Air Piping
22.7 General Service Packaged Air Equipment
22.8 Natural Gas Piping
22.9 Electric Domestic Water Heaters
23.10 Plumbing Fixtures
23.11 Emergency Plumbing Fixtures
23.12 Other: ____________________________________________ Subtotal: - $
23 HEATING VENTILATING AND AIR CONDITIONING
23.1 Common Work Results for HVAC - $
23.2 Testing, Adjusting, and Balancing for HVAC
23.3 Commissioning of HVAC
23.4 Instrumentation and Controls
23.5 Air Duct Accessories
23.6 Air-Handling Units
23.7 Other Air-Conditioning Units
23.8 Other: ____________________________________________ Subtotal: - $
26 ELECTRICAL
26.1 Common Work Results for Electrical - $
26.2 Lighting Control Devices
26.3 Central Dimming Controls
26.4 Electricity Metering
26.5 Engine Generators
26.6 Transfer Switches
26.7 Interior Lighting
26.8 Exterior Lighting
26.9 Other: ____________________________________________ Subtotal: - $
October 13, 2021 4 of 6 Price Proposal Spreadsheet
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
27 COMMUNICATIONS
27.1 Common Work Results for Communications - $
27.2 Other: ____________________________________________ Subtotal: - $
28 ELECTRONIC SAFETY AND SECURITY
28.1 Access Control -$
28.2 Video Surveillance
28.3 Fire-Alarm System
28.4 Other: ____________________________________________ Subtotal: - $
31 EARTHWORK
31.1 Site Clearing -$
31.2 Earth Moving
31.3 Dewatering
31.4 Excavation Support and Protection
31.5 Other: ____________________________________________ Subtotal: - $
32 EXTERIOR IMPROVEMENTS
32.1 Asphalt Paving -$
32.2 Concrete Paving
32.3 Concrete Paving Joint Sealants
32.4 Unit Paving
32.5 Planting Irrigation
32.6 Turf and Grasses
32.7 Plants
32.8 Other: ____________________________________________ Subtotal: - $
33 UTILITIES
33.1 Common Work Results for Utilities - $
33.2 Site Water Distribution
33.3 Facility Sanitary Sewer
33.4 Storm Utility Drainage
33.5 Subdrainage
33.6 Other: ____________________________________________ Subtotal: - $
TOTAL -$
October 13, 2021 5 of 6 Price Proposal Spreadsheet
City of Anaheim Fire Station 12 (Platinum Triangle)
Price Proposal Form
Notes: The purpose of Allowance line items is to accommodate scope beyond the minimum requirements described in the RFP. As all Respondents are asked to carry the same allowance values, the inclusion of allowances will have no impact on price competitiveness among the Respondents. Allowances are to be implemented using the following concepts:
• During project execution, the expenditure of Allowances is solely at COA's discretion; • As established, Allowances are intended as “not-to-exceed” budgets for each scope item; • Additional funds required for unanticipated or expanded scope for Allowance-related items may be covered under Change Order provisions, at COA's discretion; • Once scope is better defined, the DBE will be required to estimate for and then document actual costs incurred for Allowance items;
• Only actual cost expended, including fee for overhead and profit, for Allowances will be reimbursed to the DBE;
• At the completion of the project, any remaining allowances belongs to CAO.
October 13, 2021 6 of 6 Price Proposal Spreadsheet
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
B-1
Attachment B: City of Anaheim File Transfer Protocol (FTP) Server Guide
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
B-2
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CI TY OF A N A HEI M
File Transfer Protocol (FTP) Server User Guide
The City will issue unique FTP site addresses and login information to each proposer. Upon receipt of the FTP site address and login information, proposers shall perform a test to ensure that file upload is successful.
The Login screen will look like this:
Enter UserID and Password
CI TY OF A N A HEI M
File Transfer Protocol (FTP) Server User Guide
Once logged in you will see this screen to upload your documents:
CI TY OF A N A HEI M
File Transfer Protocol (FTP) Server User Guide
When successfully uploaded, the system will generate a file ID that can be sent to others to download the file. In this case, file ID is Y11-9H1.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Request for Proposals (RFP)
C-1
Attachment C: Draft Final Design-Build Agreement and
General Conditions
Includes:
Appendix 1. Basis of Design (BOD)
Appendix 2. Reference Documents
Appendix 3. Minimum Technical Requirements
Appendix 4. Submittals, Review Procedures, and Workshops
Appendix 5. Permits and Approvals
The Draft Final Design-Build Agreement and General Conditions will be issued in a forthcoming Addendum.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-1 October 13, 2021
Appendix 1: Basis of Design (BOD)
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-2 October 13, 2021
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 3 October 13, 2021
Appendix 1
Basis of Design (BOD)
PROJECT GOALS
This project will serve the Platinum Triangle community and adjacent areas. Increased development in the area, higher call volume, and greater traffic have impacted response times and created a need to begin construction on a station planned for the Platinum Triangle area.
PROJECT SITE LOCATION & CONTEXT
The site for Fire Station No. 12 is located in the Platinum Triangle community near the Angel Stadium on South State College Blvd. between Gene Autry Way and Katella Ave. The site is located between the 1818 Platinum Triangle development to the north and the Stadium Gateway Building to the south separated by the future “E Street.” A conceptual site plan is issued with the Request for Proposals (RFP) and represents a conceptual building layout. Proposers shall consider the project goals, site constraints, and existing community context to develop their designs.
The architectural development of the project shall consider the following:
Façade treatment to address layering and tripartite organization; and be consistent with the context of the surrounding developments located in the Platinum Triangle community, specifically:
1. Revo Platinum Park – 1975 S. State College Blvd.
2. Jefferson Rise Platinum Park – 1921 Union St.
3. Core Apartment Homes – 1815 S. Westside Dr.
Notable materials used within the community context include precast concrete, cast-in-place concrete, textured concrete block, and painted metal panel or cement fiberboard. Material selection should be durable and easily maintainable.
Space to display an antique fire apparatus for public view from State College Blvd. Space shall accommodate one apparatus with 21’ (length) and 7’ (width) dimensions.
CONSTRUCTION SITE
The site will require grading, installation of all utilities and right-of-way improvements for the construction of the new facility and all amenities.
There are several existing utilities that run through the site including a 15 KV electrical duct bank, a fiber optic signal communications line, and an 8” water main. Proposers are encouraged to develop its design to avoid utilities to the extent possible. Where avoidance is not possible, proposers are encouraged to develop a cost-effective plan to relocate required utilities.
RELOCATE 15kV ELECTRICAL DUCT BANK (PROJECT ALTERNATE)
Provide Alternate pricing to relocate the existing 15kV electrical duct bank should it interfere with the building siting. Design parameters and Anaheim Public Utilities requirements will be provided to define this Alternate scope.
PROJECT OBJECTIVE
The project objective is to contract the design and construction of a Fire Station Facility that will provide functional areas necessary to meet the operational requirements of the Anaheim Fire & Rescue within the confines of the above defined construction site.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 4 October 13, 2021
The Fire Station Facility shall be a two story facility of no more than 10,000 square feet with a minimum of three apparatus bays, each with external bi-fold apparatus bay response doors; antique fire apparatus display space; office facilities for two companies; and living space for a crew of ten firefighters. A fire pole/sliding pole will connect the two floors to allow quick firefighter access to the ground floor. An exterior stairwell shall serve dual functions: convenient exterior access from the second floor and firefighter training needs. LEED certification will be required if the building is 10,000 square feet or greater.
The station will be an "Essential Services Facility," as defined in California Health and Safety Code constructed to the highest standards to allow continued operation under extremely adverse conditions. It shall also be designed to facilitate its primary mission: the rapid response of the emergency personnel and vehicles stationed within.
The building will house up to ten firefighters providing the appropriate level of privacy for mixed gender use while accommodating tasks associated with daily living. It shall be durable, economical to operate and simple to maintain.
The new station shall include standard and handicap accessible parking areas; driveways; on-site sidewalks; access gates, walls, and fences will encompass the entire perimeter of the defined lot; drought tolerant landscaping; water, sewer, gas, telephone/cable, and electrical utilities; pipelines, transmission lines and facilities, all building equipment; all furnishings; all ancillary and incidental fixtures, and improvements necessary to provide an operational Fire Station Facility. It will be handicap accessible to the public areas where business is routinely conducted. It must be designed to support maximum readiness and safety while providing comfort to its firefighter occupants.
GENERAL REQUIREMENTS AND SPACE PLANNING
The proposed fire station site falls under the building department jurisdiction and governance of the City of Anaheim. The building's architectural massing will be compatible with the City of Anaheim Codes and Guidelines surrounding the structures.
ROOM DESCRIPTIONS:
Minimum program room requirements (electrical, mechanical, plumbing, and finishes) are typical.
Additional details will be provided as requirements are developed.
CODE REQUIREMENTS
The project shall be designed in accordance with the latest adopted City of Anaheim building codes and zoning ordinances. Specific codes and regulations to be incorporated are:
Latest adopted versions by the City of Anaheim Building Code, California Building Code (CBC), State specific edition of the Uniform Building Code including all adopted versions of the CBC Mechanical, Electrical, Plumbing, and Fire codes including Title 24, California Code of Regulations (CCR)
TYPICAL PRELIMINARY CODE ANALYSIS
Occupancy: Mixed Use of B, R, and S occupancies
Construction type: V-N (fully sprinklered)
Allowable floor area: Basic allowable (UBC Table 5-b) 8,000 S.F. Increase for separation on 3 sides. Increase for fire sprinklers (3x) (UBC Section 505.3) 39,000 S.F. Maximum allowable floor area for one story building (2x) (UBC Section 504.2) 39,000 S.F
Refer to the Minimum Technical Requirements in the Appendices for applicable codes, standards, regulations, and guidelines.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 5 October 13, 2021
SITE EXTERIOR DESIGN CRITERIA
OFFSITE IMPROVEMENTS
Site development shall include all necessary offsite improvements including installation of a new fire hydrant, curb cuts for driveways, modification of curb ramp, sidewalk and paving repairs, street re- striping, and utility connections, median modifications and all other work as necessary to include a right-turn only lane exiting future “E Street” on to State College Blvd.
Modifications to the existing traffic signal at St. College/Gene Autry Way is required. The signal shall be modified in accordance with City of Anaheim Opticom Standards with a preemptive signal switch installed within the station apparatus bay.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-6 October 13, 2021
GENERAL
The Design-Build Entity shall retain a geotechnical engineer of record to provide all required recommendations/findings necessary for the design of the fire station. Patio areas will be equipped with a gas stub-out with gas cock for a BBQ, hood system for BBQ, a hose bib, GFI outlet and exterior lighting. Exterior lighting will be installed with a 2-way switch.
The gas barbecue stub-out piping will have a timer shut-off control valve adjacent to the structure with the outlet directed away from the building. All roof drains will be provided with water diffusers & splash blocks at the downspout unless connected or immediately directed into underground storm water piping/drainage system.
Garden hose bibs will be provided at a minimum on all four sides of the building. Ladder practice bars will be provided on the rear elevation of the building to facilitate training needs.
Roof top hose bibs for periodic maintenance to wash any skylights, clean HVAC units, and to wash out gutters and scuppers will be provided above the Apparatus Room and above the living/office areas.
WATER QUALITY MANAGEMENT
The Design-Build Entity shall design and produce a site specific appropriate Water Quality Management Plan in accordance with the local City of Anaheim, State DAMP, and governing RWQCB requirements.
DRIVEWAYS AND PARKING
There will be a minimum of two points of access/egress to the fire station facility, consisting of a driveway ramp (curb cut) and approach (apron). These points of access/egress and all fire equipment drive areas shall be constructed to the highest American Association of State Highway and Transportation Officials (AASHTO) load ratings in accordance with the findings of the project Soils Report.
The width for the curb cuts shall be a minimum of 12” wider than the approach. The egress apron will be a minimum of 4' wider than the Apparatus Room Doors. Drive approaches shall be designed and constructed for use by the City’s AF&R fleet’s heaviest and largest piece of equipment (assume 76,600 lbs.).
EMPLOYEE PARKING
The employee parking area located inside the security perimeter will accommodate a minimum of two parking stalls per available crew dorm room (20 at minimum).
EV CHARGING STATION (PROJECT ALTERNATE)
Provide Alternate pricing to install 1 dual charging station. EV chargers shall be sub-metered to facilitate information gathering to determine billing, demand or other reporting. Sub-meters provided shall be utility grade and shown in the electrical design drawings. Provide ChargePoint CT4000 family chargers (CT4021, CT4023, CT4025, and CT4027 are all acceptable). Information at following web link: https://www.chargepoint.com/products/commercial/ct4000/. In addition to charging units, a minimum of one year of network service shall be ordered. The network service shall be set up under the existing “City of Anaheim” account on the ChargePoint network.
VISITOR PARKING CAPACITIES
Public visitor parking in proximity to entrance: 1 space. Disabled van accessible parking in proximity to entrance: 1 space.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-7 October 13, 2021
ACCESSIBILITY
Parking for visitors and a van accessible parking space for persons with disabilities will be provided near the front door of the fire station, outside of the security fence and must conform to current Americans with Disabilities Act (ADA) regulations. Handicap Path of Travel signage will be compliant with all applicable ADA.
REGULATIONS
The fire station will be ADA compliant to the publicly accessible front lobby which will include an ADA compliant restroom for public use. The design assumption for this station is that only able-bodied firefighters will be stationed at this facility per Anaheim Fire & Rescue requirements. All spaces shall be complaint with CBC Chapter 11 and accessible as required by ADA.
Accessible parking must be the shortest possible route to the accessible entrance of the Fire Station Facility.
Accessible parking must be clearly marked with a sign displaying the International Symbol of Accessibility, wheelchair symbol, in white on blue background and must be located where it cannot be obscured by a parked vehicle or other object. A handicap accessible ramp with detectable warning surface will be provided if necessary.
TRAFFIC CONTROL
DBE will furnish and install traffic signal pre-emption devices for the signal at St. College Blvd./Gene Autry Way. via a Remote Station Activation button. Median signage and/or striping shall be provided in accordance with Anaheim Fire & Rescue requirements.
LIGHTING
All exterior site lighting shall be LED with photo control. Light sensor preferred. All lighting equipment will be commercial grade LED fixtures, energy efficient, and low maintenance.
Lighting equipment on or near the ground will not interfere with yard maintenance and will be NEMA 4 water-resistant.
Lighting will be provided for safety and security for all parking areas. Sensors or timers with manual override will be provided for all lighting. Adequate illumination will be provided for the following:
Fuel dispensing areas
911 box
Flagpole
Station identification sign(s)
Egress lighting (low luminous red lamps) will be provided and interface with CAD on alarm activation during hours of darkness.
Low level continuous lighting (white LED + 18" AFF) shall be provided for hallway traffic during hours of darkness. (This lighting is not activated by CAD alarm.) A red light shall be provided in front of the station that identifies the facility as a Fire Station.
GATES, FENCES, AND SITE WALLS
All vehicle access gates will be automatic with manual overrides unless otherwise specified. Gate controls shall be accessible to fire apparatus from the driver's side with automatic sensors and keypad entry control.
A manual security gate with locking panic exit hardware will be provided for pedestrian access from the front of the fire station to the rear secured yard area with exit key pad.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-8 October 13, 2021
Access gates, walls, and fences will encompass the entire perimeter of the defined lot. Walls shall be made of split faced block wall with an anti-graffiti coating that is compliant with the most current building guidelines.
All block walls shall have horizontal and vertical steel, and be solidly grouted as required by structural engineer's design.
All finishes will be designed for durability and longevity. All exterior trash and enclosures shall be appropriately enclosed with screen walls and gates.
LANDSCAPE
GENERAL
All planting shall be in accordance to Public Realm Landscape and Identity Program set forth by the Platinum Triangle Master Land Use Plan.
Landscaping will visually enhance the station within the surrounding neighborhood, particularly at street facing yards.
Landscaping within the secured area and not visible by the general public will be minimal and will not be required to meet any specific plan requirements; Xeriscape if possible.
PLANTING
All planting shall be in accordance to Public Realm Landscape and Identity Program set forth by the Platinum Triangle Master Land Use Plan.
All areas of bare earth shall be treated with some sort of landscaping or vegetation:
Xeriscape if possible.
Fifty percent of trees provided shall be at least 24” box trees. Trees shall be placed and species chosen to minimize leaf drop onto concrete drives and parking areas.
Non-deciduous trees shall be provided where trees overhang concrete areas such as driveways.
Linear root barriers shall be placed along hardscape edges where trees are closer than six feet to pavement.
All trees planted in turf shall have tree trunk protectors installed. All trees 15 gallon or less shall be double wood staked, using vinyl tree ties. Any trees larger than 24" box size shall be guyed. Guy wires shall be encased in white plastic tubing from finish grade to the tree trunk.
Backfill for all trees and shrubs shall be treated with mycorrhizal fungus supplement per manufacturer’s instruction.
All tree pits shall be provided with a 12" diameter, sand-filled drainage sump which extends 6' below the bottom of the tree pit.
IRRIGATION SYSTEM
All landscaped areas shall have an automatic controlled irrigation system Irrigation system shall be designed to be water efficient. Controller shall be located outside, within the secured area. Controller shall have a rain sensor with a shut-off device. All piping, both main and lateral lines, shall be sleeved where they pass under concrete or paved surfaces.
Drip emitters shall be used to the minimum extent possible. No irrigation heads shall remain above grade when the system is off. There shall be no over- spraying onto paved areas or buildings.
Limited landscape (Xeriscape) will be used on the rear of the station grounds.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-9 October 13, 2021
EQUIPMENT LOCATION
A doorbell shall be included at the front main entrance which can be heard from all interior locations and the rear of the station using the included Westnet System for alert. A mailbox conforming to U.S. Postal Service requirements shall be included. Heating, ventilation, and air conditioning (HVAC) equipment shall be located outside the facility and roof mounted where possible. Location of HVAC roof equipment shall be designed to minimize noise infiltration into the living quarter area of the station. Common area HVAC equipment shall be equipped with automated economizers to allow for free-cooling mode.
All split HVAC equipment exposed piping shall be metallic aluminum jacket cladding and fittings.
Data Communication HVAC equipment shall contain low ambient control system. HVAC equipment shall be made accessible for repairs and maintenance but away from quiet spaces (sleeping, Training room, and office) in order to minimize noise. A trash bin enclosure shall be provided. It shall be enclosed on three sides and be provided with a double (bi-parting) heavy-duty metal gate. The enclosure will be located outside the security perimeter of the station and coordinated with the local trash service provider. A man door should be provided for accessibility from inside wall of property for security purpose interior lock.
The enclosure will be remotely located away from offices and patio areas. A 911 phone shall be placed near the front door of the fire station in a readily accessible location. The 911 phone is interfaced with the CAD alarm system. The 911 phone shall be installed in a red, weather tight box, in proximity to the red light and meet ADA requirements.
Station shall be identified with an included illuminated LED backlit sign. Proposers shall include a proposed design with proposal. Final sign design (material, color, font, font size, etc.) will be approved by City.
A flagpole shall be provided. It shall be ground mounted, 25' high and made of aluminum.
Contractor must submit footing calculations to the City’s building department for approval and pull permit including payment of any permit fees.
The pole will accommodate both a 4 foot x 6 foot Flag of the United States and Flag of California both of which to be included.
WATER HEATER SYSTEM(S)
All hot water pipes shall be insulated for energy conservation. Access to and around the heater shall be a minimum of 12” or more as required to allow for maintenance and repairs.
Runoff from water heater leaks shall be contained and drained to the exterior or a code approved plumbing drain.
The design-builder may propose tankless or other on-demand units for review. However, design for the fiscally conservative option.
GENERAL DESIGN CRITERIA
STRUCTURAL SYSTEMS
DBE shall hire a geotechnical engineer to evaluate the site and provide recommendations. DBE shall have a licensed Structural Engineer design a building to meet all requirements being an Essential Services Facility.
The Apparatus Bay slab shall be poured in alternating pours or "checker boarding" the slab into no more than 20' x 20' areas.
All structural members shall be designed by a Structural Engineer and in compliance with the City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-10 October 13, 2021
California Building Code, specifically in accordance with all provisions of the Health and Safety Code Sections known as the Essential Services Safety Act of 1986. Six-inch high curbs shall be constructed under stud walls in the Apparatus Bays and in wet rooms to help contain water from penetrating into living quarters should a leak occur. During a natural disaster, it is imperative that the fire station be fully operational. Design shall control lateral drift such that the doors of the Apparatus Bays shall be operational in such an event.
Design Loads and Material Outline Specifications to be calculated and designed by a licensed Structural Engineer.
WINDOWS AND NATURAL LIGHT
The design will take advantage of natural day lighting and passive heating/cooling strategies. Natural day lighting will be provided by clerestory windows, roof-mounted Solar tubes, and large expanses of glazing designed to maximize natural daylight while minimizing heat gain.
Roof penetration sizes should be minimized and all roof equipment and indirect lighting element penetrations shall include elevated curbs. All windows shall be double paned glass at a minimum.
All dorm room and training room windows shall include black out roller shades.
ROOFING SYSTEMS
Roofing systems manufacturer shall issue a Total Roofing System Warranty. Flat roofs shall have Energy Code compliant membrane roofing system with a 20-year No Dollar Limit (NDL) warranty on material and 5-year on labor. City may approve other sloping roof systems, such as standing seam metal roofs in limited circumstances and areas. Other roof types may be considered and will be approved prior to incorporating into the design.
Comply with all requirements of NRCA Roofing and Waterproofing Manual. Take every precaution to guarantee a quality installation. Work closely with the roof manufacturer to develop details for flashing around roof penetrations, equipment pads, roof curbs, roof drains and parapets, if any to ensure the warranty will not be voided during construction.
Warrantees shall include all costs of additional inspections during the warranty period.
ACOUSTICS AND NOISE
Dormitories, Gym & Dayroom shall have full height sound insulated gypsum board walls between units, sealed to underside of the roof structure. Interior walls to Dorm attached to Training/Dayroom and wall to Gym should be insulated for sound reduction with proper insulation.
PLUMBING
GENERAL
The fire station shall be connected to a minimum 6" sanitary sewer. The fire station shall be supplied with a minimum 2" cold water service.
The fire station shall be supplied with a minimum 2" gas service complete with seismic shut-off valve.
The fire station shall have an automatic fire sprinkler system per the City of Anaheim requirements and shall be designed, installed, and approved within applicable adopted NFPA standards.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-11 October 13, 2021
PLUMBING SITE WORK
Compartment sand/oil clarifier shall be provided on the discharge side of Apparatus Bays' drains. Size and quantities shall be for appropriate drainage. A new site fire hydrant with approved backflow devices where connected to City facilities. The DBE shall be responsible for determining maximum and minimum pressure and flow in sizing the proposed domestic and fire flow systems for the project. Any water systems serving the surrounding areas impacted with project construction shall be relocated if required to ensure adjacent buildings maintain service during and after construction. Two - 2" minimum, reduced pressure principal backflow preventers for domestic and landscape water.
A gas stub out for patio BBQ sized as required for the selected BBQ A 1,000 gallon above ground diesel only fuel dispensing tank with City approved card reader.
GENERAL BUILDING PLUMBING REQUIREMENTS
Include code-compliant fixtures including a wall-mounted ADA compliant lavatory with wet trap/trap premiered floor drain in public restroom.
APPARATUS BAY
Include the following:
Six (6) heavy-duty area drains.
Six (6) compressed air outlets & six (6) Electrical Reel (20w) 2 per bay. Minimum 2 hose bibs located inside the apparatus floor. An automatic fire sprinkler riser assembly.
LAUNDRY ROOM
Include the following:
Floors drain with trap primers.
2 laundry hose box with vacuum breakers/water hammer arresters, extractor and turnout dryer hose box with vacuum breakers/water hammer arresters connection available. An industrial ice machine with a filtered water connection and drain.
AIR COMPRESSOR/WATER HEATER ROOM
Include the following:
A minimum 300-gallon gas fired water heater with a loop plumbing system. An ASME certified vertical tank mounted air compressor (150 PSI minimum) complete with pressure regulator and automatic condensate drain,(Ingersoll Rand model# 2475N5, 5 HP, 120 gallon tank preferred).
All compressed service air to be filtered.
KITCHEN
All mechanical, electrical, and plumbing systems shall be designed and constructed to accommodate all specified FF&E.
Provide a minimum 18 gauge stainless steel counter tops with minimum 18 gauge 11" deep, single, extra wide/deep kitchen sink integrally fabricated with the stainless steel counter, two (2) stainless steel 1-HP garbage disposals, and high volume reverse osmosis filter system for the drinking water at the kitchen sink. Aesthetics of the kitchen to be similar, or better to Anaheim’s Fire Station No. 5. An Allowance in the amount of $150,000 shall be included to furnish and install FF&E items listed in this RFP.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-12 October 13, 2021
LOCKER ROOM
Include the following:
Countertop solid surface lavatories with single lever faucets. Floor drains.
Minimum 24 full height two foot wide crew lockers.
ROOF DRAINS
Roof drains for flat roofs will be hidden within wall cavities and tied directly underground into the storm drain system.
Flat roof drain and overflow component strainers shall be metallic. Overflow drains will be hidden within wall cavities and deposited per code onto hardscape in a visible location.
Pitched roofs will be drained to an exposed gutter and downspout system. Downspouts will be tied into the underground storm drain system. Down spouts shall be metallic in composition.
ELECTRICAL SYSTEMS
GENERAL
The electrical design shall conform to California Energy Commission Energy Efficiency Standards for nonresidential buildings. In strict adherence to National Electrical Code NFPA 70
The electrical design shall also conform to data plan set forth by City IT-HP for CAD Alerting (WestNet) Alarm/Station Phone System/Data Wiring/IT/Com FF&E guidelines. All aforementioned systems to be on UPS.
Exterior LED lighting shall generally be mounted to illuminate the site for security purposes.
The lighting fixtures shall be mounted and shielded so as to prevent illumination of areas outside of the lot lines, street frontage, and associated landscape areas. Where Underwriters' Laboratories, Inc. have established standards for such materials, use only materials bearing the UL label.
All wiring shall be copper unless specifically required to be otherwise by the Electrical Engineer.
LIGHTING
All interior/exterior lighting and fixtures will be LED. Ideally, maintained foot-candle levels at 30" above floor per IESNA recommendations for usage application.
Building Exterior: Provide a photometric study plan demonstrating compliance with lighting level requirements.
Corridors: Low level lighting at approximately 18" above finish floor.
SPECIAL POWER REQUIREMENTS
Provide a dedicated circuit for the fire alarm panel located in the Communications Room. Provide plaster rings for all telephone, data, and cable TV outlets mounted at 18" AFF with conduit stubbed above the ceiling in an accessible area. Provide single gang mud rings for all telephone boxes mounted at 60" AFF or higher (so that the device is supported by the box) with conduit stubbed above the ceiling in an accessible area.
Provide single gang mud rings for all station alerting, public address, and volume control (attenuator) devices with conduit stubbed above the ceiling in an accessible area.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-13 October 13, 2021
Provide single gang deep boxes per fire alarm contractor's specifications for all fire alarm devices.
Provide two (2) dedicated 20 amp circuits in Exercise Room. Provide six (6) dedicated 20 amp circuits for continuous apparatus charging to be located at the center of the three apparatus bays.
Provide NEMA 4 rated electrical convenience single gang receptacle accessible to all HVAC RTU for serviceability.
CONTROLS
Occupancy sensors with manual override to be located in offices, dorm rooms, exercise room, storage, training, and day room.
Dual element Passive Infrared type (PIR) or Ultrasonic wall and ceiling types.
AUXILIARY SYSTEMS
Emergency Generator: Provide a Kohler diesel generator, model 125REOZJG or approved equal.
The intent for the generator and automatic transfer switch shall be sized to carry 100% of the station's full design electrical load.
The generator shall be quiet and clean burning and meet the most current South Coast Air Quality Management District (SCAQMD) requirements.
The emergency generator shall be located in an easily accessible area. It shall not be located adjacent to sleeping or office areas or the residential development to the north. The emergency generator shall be supplied by above ground fuel tank provided for apparatus refueling adequate to provide fuel for uninterrupted operational duration of 72 hours of 100% continuous load.
A remote generator control annunciator panel shall be installed in the Electrical Room section of the station.
FIRE ALARM SYSTEM
The fire alarm system shall meet all applicable local codes, standards, and NFPA 72 requirements. Plans shall be reviewed and approved by AF&R - Fire Prevention Department prior to installation.
Fire alarm system control panel to be located in communications room. Fire alarm and CAD Alarm/Alert systems shall be compatible with OCSD/OCC required standards. Annunciation panel to be installed at location as specified by AF&R Fire Prevention approved drawings.
Communications - Phone, Cat 6.
Incoming services required - To be determined by electrical engineer. Home Run - Provide six (6) each 2" minimum conduit from the Telecommunications Room to the crew dorm and day room areas. These shall be dedicated for the low voltage signal and voice/data and Cable TV wiring and must be terminated in an area that is easily accessible. Provide a communications room to enclose CAD Alerting, Station Phone Systems I and Data Wiring.
GENERAL SCOPE OF ELECTRICAL WORK
Include all conduit, boxes, wiring, and cover plates for cable, telephone, and Category 6 data.
FIRE ALERTING SYSTEM.
Station Paging Module- WestNet.
Exterior weatherproof speakers with attenuators as required for full lot coverage consistent with surrounding uses and external volume controls.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-14 October 13, 2021
REQUIREMENTS OF REGULATORY AGENCIES:
Codes and Ordinances: Work shall meet the code requirements of the following:
Underwriters' Laboratories, Inc. (UL).
National Fire Protection Association (NFPA).
Occupational Safety and Health Administration (OSHA). California Building Code.
Anaheim Fire & Rescue.
Electric and Magnetic Field Standards.
Materials shall bear the Underwriters' Laboratories, Inc. (UL) label or be listed for use by UL as a recognized component.
Standards: Comply with latest editions of applicable standards of:
Insulated Cable Engineers Association (ICEA).
Institute of Electrical and Electronics Engineers (IEEE). National Electrical Manufacturers Association (NEMA). American National Standards Institute (ANSI).
National Bureau of Standards (NBS).
Certified Ballast Manufacturers (CBM).
National Electrical Testing Association (NETA).Building Industry Consultants, Service International (BICSI) or Telecommunications Industry Association (TIA) for low voltage wiring standards.
FIRE PROTECTION SYSTEM/FIRE PREVENTION
Fire sprinkler system design and installation for the fire stations shall comply with the Anaheim Fire and Rescue/NFPA standards.
The entire station shall be protected by an automatic-monitored fire sprinkler system. Central monitoring shall be provided by City of Anaheim Emergency Communications Center. Provide minimum 1/2" orifice, quick response commercial heads in the Apparatus Bays. Apparatus Bays sprinkler system designed density shall be a minimum Ordinary Hazard Group I.
Dormitory, kitchen, dining, and day room sprinklers shall have concealed residential type heads.
Attic, office and other area sprinklers shall be quick response commercial heads. F.D.C. to be located per Anaheim Fire & Rescue
The system shall be monitored by the City of Anaheim Metro Net call center. The chosen fire alarm system shall be capable of sending signal to City of Anaheim Metro Net call center.
Only US manufactured, UL listed steel pipe and fittings shall be used in the installation. Detector check requirement (i.e. detector check, single/double detector, above/below ground, in a vault, etc.) as required by AF&R.
The fire sprinkler riser and test valves will be located within 18 inches of an exterior wall and in an enclosed area immediately accessible from the exterior of the building with a system drain down capability.
A 2-foot minimum radius area shall be provided for access to and around the riser to allow for maintenance and repairs.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-15 October 13, 2021
MECHANICAL SYSTEMS
GENERAL
All HVAC systems to maintain minimum 70°F cooling and 68°F heating set point. All HVAC systems to include low ambient control systems for cooling modes. All spaces within the fire station shall have either conditioned ventilated air, ventilation only, or exhausted air with economizer units as available.
Common area HVAC equipment shall be equipped with automated economizers to allow for free-cooling mode.
All split HVAC equipment exposed piping shall be metallic aluminum jacket cladding and fittings. Data Communication HVAC equipment shall be contain low ambient control system. Air conditioning shall be provided by gas heating/electric cooling package units. The alternative system may be split heat pumps using indoor fan coils and remote condensing units located away from quiet spaces such as dormitories, day rooms, dining rooms, study rooms, and offices.
High efficiency thermal insulation shall be installed to ASTM and California Mechanical Code standards and design shall minimize any insulation lining in the air stream. Dormitory spaces shall be on a separate system and shall have proper air distribution and return air paths for all systems.
The common living areas shall have a separate air conditioning unit as described above. The Communication room shall be provided with a 24-7 cooling unit system separate of adjoining hallway or office area to maintain minimum 72°F cooling set point. The office area shall have a separate air conditioning unit as described above. In the Exercise Room, a separate air conditioning unit as described above shall be provided Location of outdoor condensing units shall be sound sensitive to site requirements. Unit heaters will not be provided for the Apparatus Bay, due to local climatic conditions.
MAKE-UP AIR
Provide make-up air as required at the Compressor and Hot Water Heater Room, forced air matched volume to the kitchen range hood exhaust volume, and the Mechanical Room, and in any other space where make up air is required for equipment operation. The make-up air for the kitchen range hood is to be interlocked with the range hood exhaust fan and shall only deliver make-up air when the range hood exhaust fan is operating. Provide separate exhaust systems for the Kitchen, Restrooms, Turnout Storage, and Apparatus Bays.
Diesel Exhaust Extraction Systems per AF&R PlymoVent specification. In the apparatus bay provide PlymoVent automatically controlled vehicle exhaust extraction system with hose trolley with Straight Rail System, magnetic couplers; with filters as required to remove exhaust gas particulate matter prior to exhausting said particulate matter from the fire station. Install diamond plating on the apparatus bay walls adjacent to the locations PlymoVent is connected to equipment to protect all adjacent walls from damage due to PlymoVent disconnection from departing vehicles.
All required tubing, conduit, etc. shall be concealed in the walls of all new station installations.
ABOVE GROUND FUEL STORAGE
General: The above ground diesel fuel dispensing tank (AST) shall be installed per the currently adopted design guidelines and in accordance with applicable ASTM Standards. The above ground diesel fuel dispensing tank and pump island shall be located to accommodate filling from the left side of the fire apparatus. The Above Ground Storage Tank (AST) shall comply with all requirements of the Drainage Area Management Plan's (DAMP's) Best Management Plan. These requirements include:
The fuel dispensing area will be paved with concrete to a minimum distance of 6 feet in any direction.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 1 1-16 October 13, 2021
The fuel dispensing area shall be graded and constructed so as to prevent drainage flow either through or from the fuel dispensing area.
The concrete fuel dispensing area will be graded and constructed so as to drain to a catch basin to contain any fuel spillage until it can be properly cleaned up and disposed of. The AST will be provided with a roof, card reader and utility connections as needed.
ENERGY EFFICIENCY AND SUSTAINABILITY CHARACTERISTICS
The project shall employ certain energy savings equipment and exhibit design features that will reduce energy consumption throughout the life of the building. Design shall encompass the goals of sustainability, reduced operating costs, and a healthy, productive workspace. Other recommendations to be further explored in the Schematic/Design Development Phase.
SITE
The design shall minimize the building's impact on the ecosystem. The site shall be designed to control storm water runoff to reduce erosion. The Heat island effect will be minimized by incorporating shade trees and specifying lighter concrete for our hardscape are landscape areas.
Water conservation will be achieved through more efficient interior fixtures and equipment and landscaping with native/drought tolerant plants, xeriscape, and highly efficient irrigation. Facility orientation will specifically address varying exposures. Where glazed openings are facing towards south or west, overhangs or other means of shading and sunlight control shall be provided. All glazed openings shall be provided with a motorized interior shade covering. Blackout shades are specified for certain spaces. Lighting orientation will be optimized to take advantage of daylight harvesting that will work in conjunction will high efficiency ballasts and fixtures. Natural-lighting and lighting controls shall be utilized to minimize lighting load demand. Exterior lighting will be photocell/time clock controlled designed to lower light level while still maintaining security.
Building mechanical systems shall be designed to achieve optimum energy performance and will utilize refrigerants that will be free of CFCs and greenhouses gases. Plumbing and hot water shall be low-flow and electronically controlled where possible. Electrical design will optimize energy load demand by using efficient lighting fixtures. HVAC equipment will be high SEER in a highly insulated building envelope. AF&R has revised its finishes to reduce carpet in the station as follows:
Epoxy or Armor Tuff concrete flooring in all turnout gear room, hallways, apparatus bay, medical storage, storage with open office, Data com room, locker rooms, dining room.
Final approval to be determined by AF&R Building Committee. Rubber flooring, painted walls w/mirrors, extended height ceiling of 12 foot in exercise room. Carpet in dorms, captain’s office, and dayroom.
Exposed concrete flooring in shop/electrical/janitorial rooms, or as approved. Recommend paint specifications and color for AF&R approval.
DOOR HARDWARE
City standard hardware requirements are as follows:
Mortise lever sets – Corbin Russwin ML2000 series NON-IC CORE, LWA trim, Bright Chrome (625) or Satin Chrome (626) finish. Function will determine model number. ML2010 – Passage ML2051 – Office
ML2055 – Classroom ML2057 – Storeroom
Panic Hardware – Von Duprin 99 panic bars
Door Closers – LCN 4040XP Aluminum finish
Alarm Lock – Trilogy DL3000 (Cylinder lock) or DL3500 (Mortise Lock)
FIXTURES, FURNITURE & EQUIPMENT
FIRE STATION 12 (PLATINUM TRIANGLE)
Item Product Numbe r Website
Oven (Viking 48") VGCC5486GSS http://www.designerhomesurplus.com/Viking/VGCC5486GSS‐237596.php?ref=6210&adGroup=VikingOver&gclid=EAIaIQobChMIjJe0gfaH2AIVgtlkCh2GngtmEAYYAiABEgKCnPD_BwE Freezer
TS‐23‐HC
https://www.hotelrestaurantsupply.com/TRU‐TS‐23‐HC.html?utm_source=froogle&utm_medium=shopping&utm_campaign=products&gclid=EAIaIQobChMI6_‐u_7a_1wIVCP5kCh3GiAZ8EAYYBCABEgJbB_D_BwE Refrigerator
TS‐49‐HC
https://www.hotelrestaurantsupply.com/TRU‐TS‐49‐HC.html?utm_source=froogle&utm_medium=shopping&utm_campaign=products&gclid=EAIaIQobChMIrZ7vhLa_1wIVDtlkCh0JKAZ0EAYYCCABEgJgefD_BwE 48" Hood System
VCWH54848SS
http://www.abt.com/product/76062/Viking‐Professional‐Series‐48‐Stainless‐Steel‐Chimney‐Wall‐Hood‐VCWH54848SS.html Microwave GE Profile PEB7226SFSS
http://www.abt.com/product/116004/GE‐Profile‐Stainless‐Steel‐Countertop‐Microwave‐Oven‐ PES7227SLSS.html?utm_source=google&utm_medium=sc&utm_campaign=PES7227SLSS&camptype=cpcUSGooglePLA&pt_source=google&pt_medium=sc&pt_campaign=%5bPLA%5d%20%5bUS%5d%20Long% Dishwasher
DBI663PHS
https://www.homedepot.com/p/KitchenAid‐Architect‐Series‐II‐Top‐Control‐Dishwasher‐in‐Stainless‐Steel‐with‐Stainless‐Steel‐Tub‐Ultra‐Fine‐Filter‐43‐dBA‐KDTM354DSS/205397273 Barbecue
66010001
https://www.amazon.com/Weber‐66010001‐Genesis‐Natural‐Grill/dp/B01JIRHUK8/ref=sr_1_6?ie=UTF8&qid=1510707767&sr=8‐6&keywords=natural+gas+barbecue+grills&dpID=41Lu84JzO9L&preST=_SY300_QL70_&dpSrc=srch Barbecue Cover
7130
https://www.amazon.com/gp/product/B01IF1GT3W/ref=ox_sc_act_title_1?smid=ATVPDKIKX0DER&psc=1 Coffeemaker
38700.0009
https://www.amazon.com/38700‐0009‐Automatic‐Commercial‐Coffee‐Warmers/dp/B0012XQRPG/ref=sr_1_fkmr0_2?ie=UTF8&qid=1510718479&sr=8‐2‐fkmr0&keywords=pre+plummed+bunn+coffee+maker Coffee Pot
42400.0103
https://www.amazon.com/BUNN‐42400‐010300000002‐Commercial‐Decanter‐Handle/dp/B00UZ2BZ70/ref=pd_sim_79_4?_encoding=UTF8&psc=1&refRID=1JK2Q74B1685H91D4EAZ Kitchen Ice Machine
C‐101BAH‐AD
https://www.icemachinesdirect.com/shop/c‐101bah‐under‐counter‐nugget‐ice‐machine‐up‐to‐92‐lbs‐per‐day‐copy/ Kitchen Table TBD Vendor to be determined by AF&R
Apparatus Floor Ice Machine KML‐325MAJ
Sun Shade TBD https://www.icemachinesdirect.com/shop/hoshizaki‐model‐kml‐325maj‐copy‐2/ Captain TV & Mount Premier 829973086480
Gym TV & Mount Premier 829973086480
Kitchen TV & Mount Premier 829973086480
Dayroom TV
Turnout Extractor UW3PV
Turnout Dryer
https://www.pwslaundrywest.com/i‐22306119‐speed‐queen‐ltee5asp173tw01‐stack‐washer‐dryer‐22‐18‐lb‐capacity‐electric.html?utm_source=Google&utm_medium=cse&utm_term=LTEE5ASP173TW01&gclid=EAIaIQobChMI9‐ fV9vbs2AIVSY1‐Ch3kvQ5OEAkYBCABEgLuqvD_BwE
Stackable Washers
https://www.pwslaundrywest.com/i‐22306119‐speed‐queen‐ltee5asp173tw01‐stack‐washer‐dryer‐22‐18‐lb‐capacity‐electric.html?utm_source=Google&utm_medium=cse&utm_term=LTEE5ASP173TW01&gclid=EAIaIQobChMI9‐ fV9vbs2AIVSY1‐Ch3kvQ5OEAkYBCABEgLuqvD_BwE
Tool Box
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 2 2-1 October 13, 2021
Appendix 2: Reference Documents
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 2 2-2 October 13, 2021
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Appendix 2 2-3 October 13, 2021
Appendix 2
Reference Documents
2.1 Purpose
This Appendix lists reports and other documents made available to the Design Build Entity (DBE). Listed documents are provided via a Document Library hosted by the City of Anaheim.
Unless otherwise indicated, summaries of the listed documents included in other appendices to the DB Agreement are provided for general information purposes only. The DBE shall be responsible for verifying summary information against the listed reports and documents.
2.2 Documents Made Available to DBE
Documents listed below are made available to the DBE, unless otherwise noted.
Reference Document List
Document Name Author/Organization Date Notes
STANDARDS
City Council Policy Manual City of Anaheim December 2018 Standard Specification Supplement, Public
Works Department City of Anaheim July 2015
Water Services Standard Specifications
July 2021 City of Anaheim July 2021
Public Works COVID-19 Construction Site
Safety Guidelines for Contractors City of Anaheim April 2020 Grading Design Manual City of Anaheim N/A
Improvement Procedures City of Anaheim N/A
Water Quality Management Plan
Procedures City of Anaheim January 2006
Flatland Grading Plan Procedures City of Anaheim N/A
Anaheim Municipal Code City of Anaheim September 2020
Standard Specifications for Public Works
Construction (not in Project Library. DBE
can purchase separately)
Greenbookspecs.org 2018
Anaheim CAD Standards City of Anaheim 2021 To Be Provided after award
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 2 2-4 October 13, 2021
Reference Document List
Document Name Author/Organization Date Notes
Reducing the Risks of Nonstructural
Earthquake Damage – A Practical Guide:
FEMA E-74
Federal Emergency
Management Agency
(FEMA)
January 2011
Public Works Standard Detail 132 City of Anaheim September 2018
RECORD DRAWINGS
Proposed Fire Station Site Utilities City of Anaheim July 2021 DATA
Platinum Triangle Implementation Plan City of Anaheim April 2021 Geotechnical Data Report for Fire Station
12 Site Group Delta October 2021 Will be issued via
Addendum
Traffic Study TBD November 2021 Will be issued via
Addendum
Potential Land Use Plan (DRAFT) IBI July 2020
Grading Permit Documentation – Stadium
Gateway Building (formerly “Sportstown
Office Building” Development)
City of Anaheim March 2000
Preliminary Geotechnical Report –
Proposed 5-Story Apartment Building
1818 State College Development
Integral Partners January 2004
Final Report of Geotechnical Observation
and Testing – Avalon Anaheim, 2100 East
Katella Ave.
Leighton and
Associates, Inc. March 2009
2.3 Proposer Reliance on City Provided Documents
With the exception of the items listed below, the documents listed in the Reference Documents List Table are provided for general information only and may not be relied upon as the basis for DBE’s design.
The documents listed below can be relied upon by the DBE in developing its design; however, such reliance is limited to those aspects expressly identified below:
Standards. The DBE may rely upon the Anaheim standards provided in the Project Data library. The DBE’s design shall also comply with the requirements of other applicable codes, standards and guidelines.
Record documents. Record drawings and specifications may be relied upon for establishing the presence and location of inaccessible infrastructure i.e., if verification of the infrastructure would require digging or removal of walls or structures to uncover). For clarity, situations that require removal of hatches or panels, that require observation via monitoring ports, or other similar situations are NOT considered inaccessible. Where City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 2 2-5 October 13, 2021
conflicts exist between record documents for inaccessible infrastructure, the DBE shall rely upon the most recent record documents.
Basemaps and Utility Records. The DBE may rely upon the basemaps that include topographic information and record drawings.
Geotechnical Data Reports. The DBE may rely upon the geotechnical data reports by Group Delta dated October 2021.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 1 October 13, 2021
Appendix 3: Minimum Technical Requirements
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
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Appendix 3 3 October 13, 2021
Appendix 3
Minimum Technical Requirements
3.1 Purpose and Applicability
3.1.1 Purpose
These Minimum Technical Requirements establish certain minimum standards and requirements for the Project. However, they are not intended to be all inclusive of the design requirements. Nothing in these Minimum Technical Requirements relieves the DBE of its obligation to meet the project goals and requirements identified in the Basis of Design (BOD). Further, if the Design Build Entity (DBE) believes any of the Minimum Technical Requirement’s conflict with or will make it impossible to meet any of the requirements prescribed in the BOD, the DBE shall promptly notify COA of such a conflict and shall propose a modification to the Minimum Technical Requirements.
3.2 Codes, Standards and Guidelines
Except where more stringent requirements are identified, the DBE shall design the Project in accordance with the most recent edition of the following applicable codes, standards, and guidelines. Where codes, standards, or guidelines conflict, each shall be applied consistently, and the code, standard, or guideline resulting in the most conservative design shall govern. Codes, standards and guidelines include, but are not limited to, the following:
1. American Association of State Highway Transportation Officials (AASHTO)
2. American Water Works Association Standards (AWWA)
3. American Water Works Association Manuals of Practice
4. Anaheim Building Codes
5. Americans with Disabilities Act (ADA)
6. American Concrete Institute (ACI)
7. American Institute of Steel Construction (AISC)
8. American Iron and Steel Institute (AISI)
9. American National Standards Institute (ANSI)
a. ANSI/BHMA A156.13 for exterior/interior door locksets
10. American Society of Safety Professionals (ASSP)
11. American Society of Civil Engineers (ASCE)
12. American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)
13. American Society of Mechanical Engineers (ASME)
14. American Society for Testing and Materials Standards (ASTM) a. ASME Section VIII, NSF 61 for cartridge filters
b. ASME Section VIII for carbon steel vessels
15. American Welding Society (AWS)
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 4 October 13, 2021
16. California Building Code
17. California Fire Code
18. California Plumbing Code
19. California Division of Occupational Safety and Health (DOSH or CalOSHA)
20. California Energy Code (CCR, Title 24, Part 6)
21. Environmental Protection Agency (EPA)
22. Hydraulic Institute (HI)
23. Illuminating Engineering Society of North America (IESNA)
24. Institute of Electrical and Electronic Engineers (IEEE)
25. International Electrical Testing Association (NETA)
26. International Society of Automation (ISA)
27. International Association of Plumbing and Mechanical Officials (IAPMO)
28. Manufacturers Standardization Society (MSS)
29. Masonry Institute of America (MIA)
30. National Sanitation Foundation International (NSF) (formerly National Sanitation Foundation)
31. National Electrical Code (NEC).
32. National Association of Corrosion Engineers (NACE)
33. National Electric Manufacturers Association (NEMA)
34. National Fire Protection Association (NFPA)
35. Occupational Health and Safety Administration (OSHA)
36. Pipe Fabrication Institute (PFI)
37. Portland Cement Association (PCA)
38. Precast/Prestressed Concrete Institute (PCI)
39. Steel Deck Institute (SDI)
40. Safety Equipment Institute (SEI)
41. Steel Structures Painting Council (SSPC)
42. The Masonry Society (TMS)
a. TMS 402/602 Building Code Requirements and Specification for Masonry Structures
43. Underwriters Laboratory (UL)
44. U.S. Occupational Health and Safety Administration Standards—29 CFR
45. Anaheim Fire & Rescue Requirements for:
a. Hazardous Fire Zones if determined by Anaheim Fire Prevention based on geographical location
b. Underground piping for private hydrant on site and sprinkler supply lines c. Fire extinguishing systems
d. New and existing fire alarm systems (smoke and CO detector, strobes and horns) e. Smoke control systems
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 5 October 13, 2021
f. Fire Master Plans - Guidelines for Emergency Access
46. City of Anaheim Code as related to Planned Communities as applicable
47. City of Anaheim Traffic Engineering Regulations
48. Electric and Magnetic Fields Standards, if applicable
49. Green Book Specifications for Public Works
50. Regional Water Quality Control Board (RWQCB) and California Drainage Area Management Plan (DAMP), as applicable
51. SCAQMD Regulations for Emergency Generators, Fuel Storage & Fuel Dispensing Equipment
52. City of Anaheim Survey Standards:
a. Horizontal Datum: Coordinates shall be in U.S. Survey Feet in terms of the California State Plane Coordinate System, Zone VI, NAD 83 (OCS 20017.50 Epoch). b. Vertical Datum: Elevations shall be in U.S. Survey Feet in terms of the North American Datum of 1988 (NAVD 88), using a local City of Anaheim Benchmark, or an Orange County Surveyor Benchmark.
c. Accuracy:
1) Horizontal – Second Order, Class II (1: 20,000) minimum. 2) Vertical – Second Order, Class II (e = 0.035√M) minimum, 3) Where, e is the allowable error (in feet) and M is the length of the level loop (in miles).
3.3 General Project Objectives
The DBE shall design and construct the Project in compliance with all applicable laws, standards, regulations, environmental requirements, and permit conditions to meet the following general objectives:
3.3.1 Water Quality Protection and Enhancement
The Project shall be designed to prevent discharges to the non-potable water discharge location, except as a result of a component failure, malfunction, failure to meet potable water quality standards or regulations, or another emergency. Discharge and drain systems, designed for such emergencies, shall convey water to the non-potable water discharge location, and shall be equipped with properly designed air gaps and vacuum releases.
Any water discharged to COA’s potable water distribution system shall meet all applicable state and federal drinking water regulations.
3.3.2 Layout
Facilities shall be arranged to provide for efficient and safe access, traffic, and pedestrian circulation.
Facilities shall be sited in compliance with utility clearance and setback requirements and other requirements of easements and permit conditions. Treatment Process Requirements.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 6 October 13, 2021
3.3.3 Drainage and Erosion Control
Site shall conform to their respective Water Quality Management Plan runoff requirements.
Best Management Practices (BMPs) shall be incorporated into the design and may include, but are not limited to, permeable pavement, bioretention without underdrain using planting, and grated trenches with flows to a sump and dry garden.
3.3.4 Site Security and Access
The DBE shall provide site security measures for each site as follows with new walls, fences and gates.
3.3.5 Site Height, Setback and Facility Operations Noise Restrictions The DBE shall refer to Title 18, Zoning, of the Anaheim Municipal Code for zoning requirements, structural height requirements, setback requirements, and landscaping and screening requirements.
Project shall include a setback distance per Title 18 requirements. Construction equipment will need to maintain safe distance from the energized power lines per OSHA and SCE. All permanent structures shall follow the minimum horizontal and vertical clearances required by OSHA and SCE.
In addition to Title 18 requirements, the site lies within the Platinum Triangle Planning Overlay Zone and is subject to the requirements of the Platinum Triangle Implementation Plan (See Appendix 2).
The DBE shall provide all equipment, in compliance with City of Anaheim Municipal Code noise limitation requirements at all property boundaries, when operating in all modes. The DBE shall refer to the noise ordinance restrictions as described in the Anaheim Municipal Code Chapter 6.70 Sound Pressure Levels. The Anaheim Municipal Code is listed in Appendix 2 and available in the Project Data Library.
3.3.6 Site Demolition
At each Site the DBE shall provide demolition of existing concrete, asphalt, hardscape, landscape and other surface improvements required to provide new facilities and surface improvements. The DBE shall be responsible to provide soil stockpiles onsite, or at a location offsite. The DBE shall comply with Environmental Protections for all stockpiles.
3.4 Utility Service
The DBE shall provide the following utility service:
Electrical power service for new facilities.
Potable Water.
Sanitary Sewer.
Connection to the offsite storm drain piping system for water not suitable for potable use.
Fiber connection to the Anaheim Business Network.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 7 October 13, 2021
3.5 Other Design Requirements
3.5.1 Landscape and Surface Improvement and Site Restoration The DBE shall provide landscaping as required by City of Anaheim permits, the Platinum Triangle Implementation Plan, and the BOD. The DBE shall provide California native drought proof landscaping per the City of Anaheim standards and requirements. The DBE shall work with COA to develop landscaping plans; once approved by the City Public Works Department, via permit.
The DBE shall provide timed irrigation systems, soil improvements, sod, mulch, soil nutrients, plants (ground cover, shrubs, trees), any curbing or area division barriers, and any walking path hardscape, and any fencing around landscaped areas (not part of no-climb fencing or CMU site walls).
The DBE shall provide maintenance necessary for a one-year landscape establishment period from Substantial Completion. Prior to the end of the one-year establishment period COA and the DBE shall meet to determine if landscape has been properly established. If any landscaping improvements are not established or damaged, the DBE shall replace or restore each damaged and not established item.
New surface improvements shall include concrete and asphalt concrete with subbase and pavement cross sections, as well as concrete walkways, per City of Public Works specifications. The DBE shall restore all surfaces and facilities on the site to pre-construction conditions, unless specified otherwise in the Appendices, if disturbed during construction.
3.5.2 CEQA Mitigation Requirements
The DBE shall comply with all the mitigation measures.
3.5.3 Engineering Studies, Reports and Calculations
All engineering drawings, calculations, specifications, and reports submitted as final and issued for construction shall be stamped by a Registered Professional Engineer in the State of California appropriate for the discipline information presented. Design submittal shall provide underlying code basis for design. Review periods denoted in Appendix 7, Table 7-3 shall be used as the baseline schedule.
3.5.3.1 Generator Sizing Calculations
Provide sizing calculations for existing, increased, and/or added power loads and generator size required.
3.5.3.2 Arc Flash Analysis, Short Circuit Study, and Protective Device Coordination Report
For each Site electrical system where electrical equipment is provided, replaced, or modified, the DBE shall provide a Registered California Professional Engineer sealed report per IEEE Standard 1584 using information from the power utility, existing and new equipment nameplate data, and field confirmed overcurrent protection device ratings, power cable size, and length information.
The DBE shall provide field installed arc-flash hazard labels per NEC 110.16 and NFPA 70E on all electrical equipment affected. The DBE shall provide all overcurrent protection device City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 8 October 13, 2021
settings and fuse changes or additions per the report, prior to energizing equipment. Provide NFPA 70E required arc flash hazard studies for new equipment and existing equipment that will connect to new equipment. SKM or ETAP are acceptable software’s for arc flash studies.
3.5.3.3 Surge Analysis
For each Site the DBE shall perform a surge analysis to ensure that working and surge pressures are known for each pipe segment from well discharge to the potable water system connection. The DBE shall demonstrate via the analysis that the pipe pressure ratings are sufficient for surge pressures. The analysis shall incorporate constant speed, soft starters and/or VFD control, as provided by the DBE.
3.5.3.4 Non potable water discharge
The DBE shall design and provide the ability to discharge flow that is, at times, not suitable for potable water use to a non-potable water discharge location.
The DBE shall calculate the piping size needed from the discharge points (vessel area or well discharge) for the largest single discharge event anticipated. The DBE shall assume no simultaneous discharges from different source points. Design of this piping size to existing or new discharge locations, including any connecting joints or structures shall be per pipe sizing criteria. The DBE shall clearly show if existing discharge locations will be supplemented or modified, and the locations of all new discharge points. For new discharge locations, the DBE shall be responsible for obtaining all permits to construct to the new discharge location.
3.5.3.5 Geotechnical Evaluation Report
The DBE shall provide any additional geotechnical investigations necessary for the Project.
Geotechnical recommendations necessary to support the DBE design, based on the Geotechnical Data Reports provided in Appendix 2 and any additional investigations performed by the DBE, shall be the responsibility of the DBE. The DBE shall submit a copy of the geotechnical report (including design recommendations) to COA for review, prior to starting any subsequent related field work.
3.5.3.6 Potholing and Ground Penetrating Radar Reports
The DBE shall provide all pothole and Ground Penetrating Radar (GPR) investigations and subsequent underground work recommendations necessary to support the DBE design. The DBE shall submit a copy of the pothole and GPR results and report (including any design recommendations) to COA for review, prior to starting any subsequent related field work.
3.5.3.7 All Other Studies to Support Engineering Design The DBE shall provide any other studies, reports and recommendations necessary to support the DBE design. The DBE shall submit a copy of any other studies, reports and recommendations necessary to COA for review, prior to starting any subsequent related field work.
3.5.4 Design Quality Assurance/Quality Control Plan
The DBE shall comply with General Conditions for a Quality Assurance/Quality Control Plan.
The DBE shall be responsible for the technical adequacy and quality control of its Work.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 9 October 13, 2021
3.5.5 Structure and Architectural Design
The DBE shall provide the following architectural features as part of the new buildings:
LEED is not a requirement by the City until a building reaches 10,000sf.
The DBE design for seismic loads for buildings and structures shall follow current building code requirements. The DBE design for seismic loads for piping and other non-structures shall also be provided. Engineer of Record stamped, and signed construction drawings and specifications developed shall include seismic design measures and features. Engineer of Record stamped and signed calculations demonstrating loading scenarios and mitigation effectiveness shall also be provided. The DBE shall follow FEMA guidance document “Reducing the Risks of Nonstructural Earthquake Damage – A Practical Guide, E-74 (2011)” or provide an alternative design guidance or regulation that design complies with. See Appendix 2 for FEMA E-74 document.
3.6 Construction Requirements
3.6.1 General
The construction shall be performed in professional and workmanlike manner and in a neat and clean work area. Daily trash and debris cleanup shall be performed. All materials and equipment shall be stored such that they are not damaged or degraded by weather and environmental conditions they are exposed to at each Site. Contractor personnel shall follow City noise ordinances for all vocal communication and personal electronic device sound levels. Contractor shall also follow all City of Anaheim required COVID-related safety measures in place during the entirety of the Project.
3.6.2 Limits of Construction, Site Access, Security, and Allowable Hours of Construction
3.6.2.1 Construction Quality Assurance/Quality Control Plan The DBE shall comply with General Conditions for a Quality Assurance/Quality Control Plan (QA/QC Plan). The QA/QC Plan shall include construction quality measures to address construction quality and provide these measures in separate QA/QC Plan sections, not co- mingled with design quality measures.
3.6.2.2 Construction Surveys/Limits of Construction
The DBE shall perform all work and services necessary for or incidental to the performance and completion of survey work necessary for construction. This work shall include but is not limited to: surveys needed to establish and maintain benchmarks, to establish the limits of construction to establish setbacks (buffers) as applicable, to establish stationing and northings and eastings for equipment, piping, and appurtenances, and to make measurements to verify the location of completed construction. Survey of all underground piping termination points, angle points and connection locations not located as shown on the Approved for Construction drawings shall be provided before backfilling.
The DBE shall adhere to the limits of construction and shall provide adequate worker training, flagging, staking, and monitoring to assure that the limits of construction are observed in the field.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 10 October 13, 2021
3.6.2.3 Site Access
The DBE shall submit a Construction Access and Traffic Management Plan for review.
3.6.2.4 Site Safety and Security
The DBE shall comply with General Conditions for Protection of the Construction Site. The DBE shall be responsible for Project Site safety and security at all times from Notice to Proceed to Final Completion.
3.6.2.5 Allowable Days and Hours of Construction
Unless otherwise approved by COA, construction activities, including construction traffic to and from the project site shall only occur from 7:00 am to 7:00 pm, Monday through Friday and in compliance with any time restrictions imposed by ordinance or permit.
3.6.3 Site Environmental Protections
The DBE shall provide and maintain the following Site environmental protections for the duration of the Project.
3.6.3.1 Construction Water, Temporary Drainage, Erosion and Sedimentation Control The DBE shall comply with General Conditions for Water Pollution Prevention and Best Management Practices (BMP’s).
The DBE shall provide for the infiltration, detention, treatment, and discharge of all water generated during construction. Construction water will include surface water runoff, and water removed from excavated areas (construction dewatering). The DBE shall plan and schedule its construction activities to reduce the amount of construction water to be managed in a given period.
The DBE shall reduce water quality impacts associated with construction waters by minimizing facility footprints, locating spoil sites in designated locations, constructing modifications in the dry season if feasible, using sheet piling to limit excavation areas, seeding or covering soil stockpile areas, and other measures to control erosion and sedimentation.
The DBE shall conform to the requirements of all construction permit requirements related to erosion and sediment control and control of construction water. The DBE shall consider the effects of impervious temporary cover when sizing temporary stormwater detention facilities and shall calculate capacities required during construction separately from long- term stormwater management requirements.
Temporary erosion control and protection measures shall be in place at all times and shall be inspected prior to and throughout construction.
3.6.3.2 Spill Prevention and Cleanup
The DBE shall comply with General Conditions for Clean Premises.
The DBE shall handle all petroleum and chemical products and provide suitable measures for the prevention and control of spills. All land and water petroleum/chemical spills shall be rectified immediately.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 11 October 13, 2021
3.6.3.3 Dust, Smoke and Air Pollution Control
The DBE shall comply with General Conditions for Dust and Smoke Control and Air Pollution.
The DBE shall keep the site free of rubbish at all times. Burning is not allowed for any reason.
3.6.3.4 Noise Control
The DBE shall comply with General Conditions for Noise Control.
The DBE shall comply with all applicable noise regulations. Equipment shall include noise mitigation features, if available as options for sale. The DBE shall train all employees and subcontractors on applicable noise control requirements including applicable noise limits, disallowed activities, use of portable noise barriers, and techniques for reducing construction noise.
The DBE shall follow City of Anaheim normal work hours per Anaheim Municipal Code Chapter 6.70 Sound Pressure Levels. For impact generating equipment, work hours shall be further restricted to start no earlier than 9:00 a.m. and finish no later than 4:00 p.m., Monday through Friday. Any work in street right-of-way shall be further restricted from 8:30 a.m. to 3:30 p.m. Work is not permitted on City holidays.
3.6.4 Other Requirements
3.6.4.1 Field Offices
The DBE shall comply with General Conditions for Sanitary Facilities.
The need for a field office at the project site shall be determined by the DBE. The DBE shall be responsible for providing all temporary utility potable water, power, telephone, and data communications (internet), service. The DBE trailer shall also include at least one space designated for COA’s Construction/Project Manager. The DBE shall be responsible to provide any security service. Any trailers provided shall meet current California Building and Fire codes for temporary structures, and any City of Anaheim Municipal Codes for Building and Fire. All field offices, utilities, and security shall be provided as part of the Design-Build Price. The DBE shall coordinate with COA for the location of the trailer.
3.6.4.2 Temporary Utilities
The DBE shall provide all temporary utilities required to support construction. The DBE shall be solely responsible for payment of any temporary utilities to support construction.
3.6.4.3 Site Cleanup and Maintenance
The DBE shall comply with General Conditions for Clean Premises.
Through all phases of construction, including suspension of Work and until Final Completion of the Work by COA, the DBE shall keep the worksite and other areas used by it in a neat and clean condition, and free from any accumulation of rubbish and debris. The DBE shall dispose of all rubbish and waste materials of any nature and shall establish regular intervals of collection and disposal of such materials and waste. The DBE shall also keep its haul roads free from dirt, rubbish, and unnecessary obstructions resulting from its operations.
Care shall be taken to prevent spillage and/or tracking of soils off site. Any such spillage shall be immediately contained and removed, and the area cleaned.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 3 12 October 13, 2021
Equipment and material storage shall be confined to areas accepted by the COA. Disposal of all rubbish and surplus materials shall be off the Site, at the DBE’S expense, all in accordance with local, state, and federal codes and ordinances governing locations and methods of disposal, and in conformance with all applicable safety laws, and the requirements of the Code of Federal Regulations, Title 29, Part 1910, U.S. Occupational Safety and Health Standards (OSHA), and Part 1926, U.S. Safety and Health Regulations for Construction (OSHA).
3.6.4.4 CCTV Cameras during Construction at Each Site
The DBE shall provide a temporary CCTV camera system at each construction site for the duration of any field work at each site. The CCTV video feed shall be accessible to COA offices via internet connection at all times. Sufficient numbers of cameras and angles of view shall be provided at each site to allow COA to monitor all active construction areas at each site.
The system shall include the cameras, an associated operating system, and a server with sufficient memory space to allow 24 hours of video storage minimum for each camera. The operating system shall be capable of remote access via the internet. It shall also include features for selection of cameras, live view mode, and the ability to review recorded video with pause, fast forward and reverse features.
The videos shall include date and time stamp information. The system shall also allow the ability to download recorded video in a format that can be reviewed easily on other video viewing software.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 1 October 13, 2021
Appendix 4: Submittals, Review Procedures and
Workshops
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 2 October 13, 2021
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 3 October 13, 2021
Appendix 4
Submittals, Review Procedures,
and Workshops
4.1 Purpose
The purpose of this appendix is to describe the City’s overall intent with respect to its review of various Project documents and submittals from the Design-Build Entity (DBE) through all phases of the Project. In general, the primary focus of COA’s review is to assure that: 1) Project documents conform to the requirements of the DB Agreement and Appendices (including consistency with the technical concept proposed by the selected DBE); and 2) the Project meets COA's expectations for performance and quality.
4.2 DBE and City Obligations
The DBE shall provide required Project documents and submittals for COA review consistent with the DBE’s approved submittal protocol, and with the baseline schedule. Should a submittal to COA be delayed beyond the dates shown on the applicable baseline schedule, the DBE shall promptly notify COA’s Representative of such a delay. In no case shall this notice be given less than 14 calendar days prior to the scheduled submittal date, and in no case, shall this relieve the DBE of its obligation to meet the minimum required submittal times set forth in this Appendix.
COA will provide timely review and comment on all required submittals. Unless otherwise specified or waived by the COA during the course of the Project. COA will review all submittals and return consolidated comments to the DBE no more than 14 calendar days of receiving a submittal.
4.2.1 Web-Based Electronic Document Management System
The DBE shall utilize an electronic document control system for submission of all data and documents throughout the duration of the Contract. The Electronic document control system shall be made available by the DBE and to COA, COA’s Representatives, and Construction Manager.
The joint use of this system is to facilitate electronic exchange of information, automation of key processes, and overall management of Contract Documentation.
DBE will arrange sessions of web-based training on the electronic document control system.
The DBE shall utilize the web-based document management system for all submittals, RFI’s, inspection requests, financial submittals, and any other official correspondence (i.e. daily reports, meeting agendas and minutes, all correspondence, and submittals).
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 4 October 13, 2021
Project Management Submittals
4.2.2 Communications Plan
The DBE shall submit its draft communications plan for COA review no more than 14 calendar days following Notice to Proceed (NTP). The communications plan, at a minimum, shall address the following:
Organization of DBE’s Project team including names, roles, and contact information Organization of COA’s Project team including names, roles and contact information Protocols for team communication and documentation of Project communication COA will provide any comments to the DBE and the DBE shall finalize the communications plan. The DBE shall update the communications plan whenever material changes to the team, roles, contact information, or communication protocols occur.
4.2.3 Schedules
The DBE shall submit schedules as required.
4.2.4 Schedule of Values
The DBE shall submit the Schedule of Values required by the Agreement.
4.3 Permits/Approvals Submittals and Reviews
The DBE shall submit its draft and final permitting plans consistent with the permitting responsibilities set forth in the Appendices. The DBE’s permitting plan shall identify all required permits and approvals, associated technical or field studies, submittal dates to COA, submittal dates to the permitting or approving entity, anticipated date for receiving the permit or approval, contact information, and linked permits.
The DBE shall submit drafts of all permit/approval applications for which the DBE is responsible to COA for review and comment. COA will review such draft applications for the accuracy of information related to COA or to previous work conducted by COA. If COA signatures are required for application, the DBE shall submit the final application (or revised application if requested by the entity issuing the permit or approval) to COA for required signatures.
4.4 Design Submittals and Reviews
4.4.1 Design Review Intent
In accordance with the terms and conditions of the Design-Build Agreement, COA will review the Project design for consistency with the Contract Documents, The DBE shall collaboratively solicit COA’s input to the design development process on a regular basis, including during design progress meetings and in relation to the design submittal packages.
4.4.2 Engineering Studies, Reports and Calculations
Unless required as part of the 30 percent or 60 percent design submittals, the DBE shall submit those engineering studies, reports, and calculations.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 5 October 13, 2021
4.4.3 Concurrent/Phased Design and Construction
COA recognizes that the DBE may elect to proceed with certain construction activities prior to completing design, provided that the DBE has obtained the appropriate permits and approvals to do so.
The DBE shall, as part of its 30 percent design package, include a Preliminary Design and Construction Phasing and Work Sequencing Plan that describes the DBE’s proposed approach to concurrent design and construction. At a minimum, the phasing plan shall describe the approach to executing each of the major areas of work.
Major work areas to be described in the Preliminary Design and Construction Phasing and Work Sequencing Plan shall include:
Site security
Demolition
Site grading and drainage improvements
Access improvements
Excavation and foundations
Excavation of buried utilities
Pipelines and appurtenances
Electrical facilities
Site restoration and other improvements
As part of its 60 percent design package, the DBE shall submit a final Design and Construction Phasing and Work Sequencing Plan showing any additional phasing of design and construction work since submittal of its preliminary plan.
In the event the DBE intends to implement concurrent design and construction, the procedures for design reviews shall be followed for each “issued for construction” design package.
4.4.4 Design Review Comments, Resolution and Related Workshops
4.4.4.1 General
COA’s review comments will consist of a single set of "red-lined" documents (reports, plans, specifications, drawings, draft permit applications, and where appropriate calculations), plus an executable tabular comment and response log COA comments will be unless a different coding system is agreed to by the COA and the DBE. The coding system is intended only for use by COA, as Project owner, in commenting on submittals from the DBE and does not apply to permit application reviews by other City of Anaheim agencies.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 6 October 13, 2021
Comment Review Codes
Code Description
A Design element is a material change from the Project described in DBE’s Proposal and incorporated into the Appendices to the DB Agreement. COA approval of the change, or modification and resubmittal is required by the DBE.
B Design element is inconsistent with Basis of Design, Minimum Technical Requirements and/or other requirements of the DBE Agreement or appendices. Make correction or arrange for further discussion with COA.
C Provide additional information as requested in the next submittal of this document, or indicate another document where the requested information will be provided.
D Make correction noted in the next submittal of this document, or provide explanation (for approval by COA) as to why this correction cannot or should not be made.
E General comment, provide a response.
F General comment, no response necessary.
Following receipt of comments, the DBE shall respond to each comment on the comment/response log, and return the completed log to COA, along with the revised or final plan, report, or design document. The DBE shall respond to COA’s comments in writing.
4.4.4.2 Design, Construction and O&M Review Workshops
For major design documents (i.e., Preliminary Design Report (PDR), 30 percent design, 60 percent design, “issued for construction” design package), the DBE shall schedule full-day workshops with COA to be held no later than five business days after providing each major design submittal document to COA for review. These workshops are intended to provide COA staff with an overview of the submitted documents and major aspects of the design in order to help facilitate COA’s review. The DBE shall also hold workshops to discuss COA comments no later than five business days following receipt of COA comments on the submittal. The intent of this second set of workshops is to clarify the intent of COA comments. The DBE shall hold these workshops at COA's offices or virtually, as determined by COA. Assume two half-day workshops (first to describe submitted documents; second to discuss COA comments) for each major design submittal package. If design submittal packages are submitted separately for each Project Site, assume two half-day workshops for each Project Site.
In addition to the major design submittal workshops, the DBE shall conduct workshops to collaborate with the City to include but not limited to:
1) proposal design review
2) risk management and mitigation
3) architectural programming and design
4) landscape design
5) construction sequencing / planning
6) construction kickoff
7) O&M manual
8) Commissioning
The allocation of time between these topics shall be cooperatively decided between COA and the DBE.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 7 October 13, 2021
No later than five business days following the workshops, the DBE shall submit draft minutes to COA for review and confirmation. COA shall comment on the draft minutes no later than five business days after receipt. The DBE shall prepare and distribute final minutes addressing the comments made by COA. Any design issues that cannot be resolved in the normal course of this process shall be resolved in one or more special design review meetings to be held at COA's offices or virtually, as determined by COA.
4.4.5 Design Submittal Protocol
The DBE shall submit a Design Submittal Protocol to COA. The Protocol shall identify:
Each design submittal.
The reports, calculations, other documents, drawings, and specifications to be included within each design submittal.
The planned submittal dates for each design submittal (a one-week window of time may be indicated).
Frequency and expected dates for design review meetings (a one-week window of time may be indicated).
The DBE may revise the Protocol from time to time; however, the original and revised Protocols shall conform to the “no later than” timeframes set herein. If the DBE wishes to deviate from those timeframes, COA concurrence shall be required.
COA’s preliminary identification of the contents of the major design submittal packages to be identified in the Design Submittal Protocol. If concurrent design and construction is proposed, submittals may be provided for each construction package. The DBE also may elect to provide required documents in earlier submittal packages, at its discretion, and may be required to develop additional design packages to support permitting applications.
Major Design Submittal Packages
Submittal Package Minimum Contents
Preliminary Design Report
Design Criteria (all disciplines)
Underlying code basis for design (all codes)
Conceptual layouts
Approximately 30% Design
Design Drawing List
Specifications List
Conceptual Drawings
• Site Layouts
• Underground Utility Horizontal Alignments
• Utility Relocations Alignments (if any)
• Potable Water Discharge Connection
• Non-potable Water Discharge Connection
• Preliminary electrical one-line drawings for each Site • Preliminary Design and Construction Phasing and Work Sequencing Plan Approximately 60% Design
Final Project Design Report (all disciplines)
Updated Design Drawing List
Updated Specifications List
Updated Site Layouts with space clearly identified for installing equipment Preliminary Equipment Lists (, mechanical, electrical, plumbing, fueling tank, etc.) City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 8 October 13, 2021
Major Design Submittal Packages
Submittal Package Minimum Contents
Apparatus clearance analysis
Drawings
Building Architectural Plans, Elevations, and Details Preliminary Architectural Door, Window, Hardware, and Finishes Schedules Utility Service Layout Drawings
Preliminary Structural Foundation Plans, Floor Plans, and Sections Preliminary Mechanical Systems Plans, Sections, and Details Preliminary Landscape Plan, Details, and Plant Materials List Preliminary Security Systems Plans
Mockup of Station Sign
Mockup of Landscaping (plan view)
Updated electrical one-line drawings
Preliminary specifications
Final Design and Construction Phasing and Work Sequencing Plan Draft reports, calculations, or other information required for permitting Issued for Construction Design
Submittal (90-100% design)
Final Drawings included in 60% package plus:
Construction Staging, Laydown Area, and Limits of Construction Plan Construction Erosion Control Plans and Details
Civil, Grading/Paving, Utility Relocation, Yard Piping, Access and Site Security Structural
Mechanical
Electrical/Backup Generation/Final One-Line Drawings
Architectural
Landscaping/Site Restoration
Final Specifications
Final reports, calculations, or other information required for permitting
4.5 Construction Submittals and Reviews
4.5.1 Construction Review Intent and COA Access to Project Site COA will review construction activities to verify compliance with the intent of the Design-Build Agreement and Appendices and with the DBE’s plans and specifications. In addition, COA will review construction activities to verify progress payments.
COA and its designated representatives shall have complete access to the site. It is expected that COA will have onsite representatives throughout construction, including throughout startup and commissioning and verification of Final Completion.
The DBE shall be required to provide quality control, inspection, testing, daily reports, and other related services in support of construction. These self-performed or self-directed services shall be independent of any COA provided services. COA will provide construction management, quality assurance and control, and inspection services.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 9 October 13, 2021
4.5.2 Design Changes during Construction and Authority of the Engineer-of-Record Redesign work or changes following initiation of construction shall be issued under a Design Change Notice (DCN) or similar process that accurately tracks and documents changes to Project design. Separate DCN logs shall be maintained for design changes related to each construction package. The DBE shall provide COA with copies of all DCNs providing sufficient time to allow COA review and comment in advance of the affected work. Design clarifications shall be issued in a timely manner using a similar procedure.
Notwithstanding the responsibilities of COA and COA’s Engineer of the DB Agreement and General Conditions, the DBE’s Architect of Record (AOR) shall be responsible for providing, and is authorized to make, those design changes necessary to complete the Project so that it can fulfill its intended purposes; however, the AOR is not authorized to unilaterally institute changes that result in a deviation from any of the Project requirements established in the Design-Build Agreement and Appendices unless such changes have been reviewed and approved in advance by COA. Further, any design change that would materially increase the Project’s operations and/or maintenance costs shall be reviewed and approved in advance by COA.
4.5.3 Construction Record Documents
As the construction work progresses, the DBE shall maintain a minimum of two duplicate sets of updated Record Documents, as required of the General Conditions. The DBE shall update these sets on a continuous basis and shall never be more than seven calendar days behind the current state of construction. Record Documents sets shall be maintained in sufficiently separate locations with sufficient protection measures to prevent simultaneous damage or destruction.
At a minimum, COA will verify that Record Documents are being kept up to date on a monthly basis as part of its process for verifying construction progress and approving payment.
Final Record Documents shall be submitted for COA approval, as a condition of final payment of the General Conditions.
4.6 Submittal Schedule and Review Times
The table below identifies major submittals required by the Appendices including the submittals identified in this Appendix, the required times for providing submittals to COA, and the required times for COA’s review and response. Note that these include times for COA review of draft permit applications but do not specify review times by the permitting agencies. The DBE shall consult with permitting agencies to establish review times within the DBE’s Permit Acquisition Plan and Schedule.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 10 October 13, 2021
Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Preliminary Submittals
Project Communication
Plan 10 days from Notice to Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after date of
receipt
Comments to be discussed during Initial Conference
required under the DB Agreement
Schedule of Values 10 days from Notice to Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after date of
receipt
DB Agreement
Comments to be discussed during Initial Conference and
during Preliminary Submittal Conference
Design Submittal Protocol 14 days from Notice to Proceed 2 hard copies
One executable electronic copy
One PDF
5 business days after date of
receipt
Comments to be e discussed during Preliminary
Submittal Conference
Detailed Resource-Loaded
Baseline Schedule
10 days prior to the start of
construction for DBE’s initial
submittal. Expected that agreement
on the Detailed Resource-Loaded
Baseline Schedule may require
several iterations
hard copies
One executable electronic copy
One PDF
10 days after date of receipt
General Conditions
Comments to be discussed during Preliminary Submittal
Conference
Proposed DB Progress
Report Format 10 days from Notice to Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after date of
receipt
Comments to be discussed during Preliminary Submittal
Conference
Ongoing Management Submittals (with pay applications)
DB Progress Schedules Monthly with Progress Reports/Pay Applications
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt
DB Progress Reports and
Pay Applications Monthly
3 hard copies
One executable electronic copy
One PDF
10 days to identify any problems
30 days for after receipt of
complete and acceptable pay
application
DB Agreement
General Conditions
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 11 October 13, 2021
Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Other Management Submittals
Draft Design Quality
Management Plan including
detailed design and
permitting QC procedures
14 days from Notice to Proceed
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt
General Conditions
Comments to be discussed o be discussed during
Preliminary Submittal Conference
Final Design Quality
Management Plan including
detailed design and
permitting QC procedures
14 days after receipt of COA
comments
2 hard copies
One executable electronic copy
One PDF
NA General Conditions
Draft Construction QA/QC
Plan including detailed
construction QC procedures
including testing (concrete,
earthwork)
90 days prior to the start of
construction
2 hard copies
One executable electronic copy
One PDF
21 days after date of receipt General Conditions
Final Construction QA/QC
Plan
14 days after receipt of COA
comments
2 hard copies
One executable electronic copy
One PDF
NA General Conditions
Permitting, Site Investigations and Design Submittals
Preliminary Permit
Acquisition Plan(s) 30 days from Notice to Proceed
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt
Final Permit Acquisition
Plan
14 days from receipt of City
comments
2 hard copies
One executable electronic copy
One PDF
NA
Draft Permit Applications
and Associated Reports
As indicated in Initial and Detailed
Baseline Schedules
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt of
each draft application
Permit Applications for
Signature
As indicated in Detailed Baseline
Schedules Two copies (one to be retained by COA)
3 business days after date of
receipt of each final application
requiring signature
Engineering Studies and
Reports
As indicated in Detailed Baseline
Schedules but no later than 60%
design package
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt Arch flash study, surge analysis report, geotechnical evaluation report, and potholing report
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 12 October 13, 2021
Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Preliminary Design Report As indicated in Baseline Schedule and Design Submittal Protocol
2 hard copies
One executable electronic copy
One PDF
21 days after receipt
30% Design Package(s)
As indicated in Initial Baseline
Schedule and Design Submittal
Protocol
Responses to COA comments within
14 days of receipt
2 hard copies including 2 hard copies of
half-size drawings
Also include 2 hard copies of full-size
drawings
One executable electronic copy via submittal
portal
One PDF
21 days after date of receipt
60% Design Package(s)
As indicated in Initial Baseline
Schedule and Design Submittal
Protocol
Responses to COA comments within
14 days of receipt
2 hard copies including 2 hard copies of
half-size drawings
Also include 2 hard copies of full-size
drawings
One executable electronic copy via submittal
portal
One PDF
21 days after date of receipt
“Issued for Construction”
Design Package(s)
(Approximately 90-100%
design and as required by
entities issuing
permits/approvals)
As indicated in Initial Baseline
Schedule and Design Submittal
Protocol
Responses to COA comments within
14 days of receipt
2 hard copies including 2 hard copies of
half-size drawings
Also include 2 hard copies of full-size
drawings
One executable electronic copy via submittal
portal
One PDF
21 days after date of receipt
Construction and Construction-Related Submittals
Construction surveys of
completed construction As part of record document submittal 14 days after date of receipt Construction Access and
Traffic Management Plan
(draft)
60 days prior to start of construction
2 hard copies
One executable electronic copy
One PDF
14 days after date of receipt
Construction Access and
Traffic Management Plan
(final)
14 days from receipt of comments
2 hard copies
One executable electronic copy
One PDF
NA
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 4 13 October 13, 2021
Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Construction Spill
Prevention, Containment,
and Response Plan (final)
14 days from receipt of comments
2 hard copies
One executable electronic copy
One PDF
NA
Construction Record
Documents Condition of Final Completion
2 hard copies
One executable electronic copy
One PDF
Approval Required
Startup and Commissioning, Training and Operational Planning Submittals Initial draft Startup and
Commissioning Plan
No less than 120 days prior to start of
startup activities
2 hard copies
One executable electronic copy
One PDF
30 days after date of receipt
Final Draft Startup and
Commissioning Plan for
concurrence
No less than 45 days prior to start of
startup activities
2 hard copies
One executable electronic copy
One PDF
7 days after date of receipt
Final Startup and
Commissioning Plan
No less than 30 days prior to start of
startup activities
2 hard copies
One executable electronic copy
One PDF
NA
Final O&M Manuals No less than 30 days prior to start of startup activities
2 hard copies
One executable electronic copy
One PDF
NA
Final Vendor Service
Manuals
30 days prior to start of
commissioning activities
2 hard copies
One executable electronic copy
One PDF
NA
(1) All days are calendar days unless otherwise indicated (2) See table Documents to be included with these submittals. (3) DBE may propose further breakdown 30% package into construction work packages as part of its preliminary Design/Construction Phasing and Work Sequencing Plan. (4) DBE and may propose further breakdown 60% package into construction work packages as part of its final Design/Construction Phasing and Work Sequencing Plan. (5) Multiple drafts may be required to obtain COA concurrence.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 1 October 13, 2021
Appendix 5: Permits and Approvals
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 2 October 13, 2021
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City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 3 October 13, 2021
Appendix 5
Permits and Approvals
5.1 Purpose
The purpose of this appendix is to define the responsibilities and allocation of risk between the City (COA) and the Design Build Entity (DBE) regarding obtaining and complying with permits and approvals that are required for the Project.
5.2 Overall Responsibility of the DBE for Obtaining Permits and Approvals
Unless otherwise specified below, the DBE shall act as COA’s agent in obtaining permits and approvals and shall be responsible for obtaining all permits and approvals necessary for design, construction, and operation of the Project.
In connection with these responsibilities, the DBE shall be responsible for performing all supporting studies, including fieldwork and analyses, and for preparing all required documents, including but not limited to: 1) all environmental mitigation and monitoring plans required by Project CEQA documents; 2) all studies required to support permit applications; and 3) all studies and work necessary to comply with permit conditions. The DBE shall comply with conditions of all permits and approvals, whether obtained by COA or by the DBE. COA will pay all permit and approval fees regardless of whether the permit or approval is obtained by the City or by the DBE through the prescribe Allowance.
5.3 COA Support for DBE’s Permitting Efforts
5.3.1 General
COA will assist the DBE by providing supporting information for permit applications where that information has been developed by or is readily available to COA. COA will also review permit applications, attend pre-application meetings, and permit hearings if any at the request of the DBE.
5.3.2 COA Efforts to Facilitate Required City of Anaheim Approvals Various departments within the City of Anaheim issue permits and approvals that will be required for construction of the Project. These permits and approvals and the issuing departments are provided. Even though the Project will be owned and is being sponsored by AF&R, the DBE shall be responsible for obtaining all permits and approvals issued by the Anaheim Department of Public Works, the City of Anaheim Planning Department, and the City of Anaheim Building Division and all other departments within the City of Anaheim. The City Representative (Project/Construction Manager) and AF&R do not have any permitting privileges with other City departments and cannot expedite the permitting process. However, the City Representative (Project/Construction Manager) has, taken a number of steps to facilitate the City permitting and approvals process. This includes holding meetings with the City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 4 October 13, 2021
Anaheim Department of Public Works, the City of Anaheim Planning Department, and the City of Anaheim Building Division to discuss the intent of the Project, the overall Design-Build Process, and requirements for application submittals.
5.4 Future Regulatory Changes
The DBE shall be responsible for monitoring the status of regulatory and permit program changes that may affect development of the Project including but not limited to Project design and performance. The DBE shall promptly notify the City of such changes.
5.5 DBE’s Permit Acquisition Plan
The DBE shall submit a Permit Acquisition Plan.
5.6 Project Permits and Approvals
The Table provided identifies major permits and approvals that will be required for the Project. The DBE shall be responsible for obtaining and maintaining any permits and approvals where the DBE is listed as the “application manager.”
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 5 October 13, 2021
Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
CEQA Documents and
Environmental Review
Process
City of Anaheim
Building Division
Anaheim Fire &
Rescue COA
COA: COA is responsible for preparation of CEQA documents and CEQA compliance requirements.
DBE: The DBE shall be responsible for compliance with those CEQA mitigation measures identified in the Mitigation Monitoring and Reporting Plan related to design and construction and will provide COA with supporting information as needed for COA to verify compliance.
Coordination and
Approval Los Angeles Angels Anaheim Fire &
Rescue COA
COA: COA will coordinate with the Los Angeles Angels.
DBE: The DBE will develop and provide access and site use information required to coordinate with the Los Angeles Angels and the City National Grove Concert Hall and, in the format, and arrangement required and shall cooperate with COA during any meetings at the request of COA.
Approval for Connection
to Existing Storm Drains Anaheim Public Works Anaheim Fire & Rescue DBE
DBE: The DBE shall apply for and obtain APW approval for any connections to APW’s existing storm drain system.
COA: COA will provide general support.
Approval for System
Discharge
Orange County Flood
Control District
(OCFCD)
Anaheim Fire &
Rescue DBE
DBE: The DBE shall prepare the forms and submit to OCFCD for permission to release water to existing storm drains or channels. DBE shall obtain discharge restriction requirements from OCFCD prior to preparation of the forms.
COA: COA will provide general support to fill the forms required to attain permission from OCFCD.
Storm Water Master
NPDES Permit
Modification Approval
California State Water
Resources Control
Board
Anaheim Fire &
Rescue DBE
DBE: The DBE shall apply for and obtain any such required approval(s) to allow discharge to the existing storm drain systems at the site to discharge to the potable water system.
COA: COA will provide general support.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 6 October 13, 2021
Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
Service Connection
Approval for Temporary
Utilities (construction
power, water, sewer
etc.)
COA (Electrical
Services and Water)
City of Anaheim or
Orange County
Sanitation District
(Sewer)
DBE DBE
DBE: The DBE shall be responsible for obtaining all required approvals for temporary utilities required for construction. For electrical and water service, such applications are coordinated through the Anaheim Building Division.
COA: COA, as owner of the Project, will provide general support.
Grading Permit
City of Anaheim
Department of Public
Works
Anaheim Fire &
Rescue DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. The DBE shall include site work, grading erosion control, site demolition and drainage improvements needed as part of the full project drawing set submitted for the Building Division and Public Works permits. Water Quality Management Plan(s) approval(s) and review of Project Geotechnical Reports are incorporated into the grading permit approval.
COA: COA will provide general. In addition, COA has confirmed that Anaheim Public Works will consider approving an early Site Work and Drainage Permit prior to completion of all drawings and specifications required for Building Permits.
Building Permit City of Anaheim
Building Division
Anaheim Fire &
Rescue DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. Building Permits cover structural, mechanical, electrical, HVAC and Plumbing systems.
The City of Anaheim Building Division also coordinates: Planning Department reviews and approvals, which cover architectural design, and compliance with planning requirements such as land use and zoning consistency and operational noise; COA electrical service approvals for service connections transformers (if required to meet capacity limitations) and meters for permanent electrical service; and Anaheim Fire and Rescue fire/life safety reviews (a separate and additional submittal will be required by Anaheim Fire and Rescue should fire sprinklers be required).
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 7 October 13, 2021
Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
Reviews and approvals by the Planning Department, COA, and Anaheim Fire and Rescue are incorporated into the issued building permit, with the exception of a separate Fire Sprinkler Permit, if required.
COA will provide general. The Building Division will assign a single reviewer to the permit applications if they are submitted in a sequential basis with at least 20 days between each submittal.
The DBE is strongly encouraged to meet with the Building Division in advance to reach an agreement on the sequencing and scheduling of permit applications. COA has also confirmed that the Anaheim Building Division will consider but not guarantee issuing an early structural permit for excavation and foundations prior to issuing a building permit covering the remainder of construction.
The new buildings’ Certificate of Occupancies shall be considered punch list items.
Sprinkler Permit or if any
buildings added or
repurposed
Anaheim Fire and
Rescue
Anaheim Fire &
Rescue DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations.
COA: COA will provide general support.
South Coast Air Quality
Management District
(SCAQMD)
SCAQMD Anaheim Fire &
Rescue DBE
DBE: The DBE shall be responsible for obtaining any permits and approvals from SCAQMD that are necessary for the construction or operation of the Project, including any approvals necessary for standby generators.
COA: COA will provide general support.
Right of Way
Construction Permits Anaheim Public Works DBE/Anaheim
Fire & Rescue DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. It is anticipated that right of way construction permits may be necessary. The DBE shall include any work in street right- of-way needed as a separate standalone drawing set submitted to Public Works for a Right-of Way Construction Permit.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 8 October 13, 2021
Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
COA: COA will provide general support.
Permits or Approvals
Unique to DBE’s Design
As described in DBE’s
proposal
As described in
DBE’s proposal DBE
DBE: The DBE shall be responsible for obtaining any permits that are unique to its design concept as identified in its Proposal.
COA: COA will provide general support.
City of Anaheim Fire & Rescue – Fire Station 12 (Platinum Triangle) Appendix to DB Agreement
Appendix 5 9 October 13, 2021
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