CITY COUNCIL AGENDA REPORT
201 S. Anaheim Blvd.
Suite #1101
Anaheim, CA 92805
Tel: (714) 765-5173
www.anaheim.net
City of Anaheim
PUBLIC UTILITIES DEPARTMENT
DATE: AUGUST 23, 2022
FROM: PUBLIC UTILITIES DEPARTMENT
SUBJECT: AGREEMENT FOR UNDERGROUND UTILITY LOCATING
SERVICES
ATTACHMENT (Y/N): YES ITEM # 08
RECOMMENDATION:
That the City Council, by Motion:
1) Determine that the Underground Utility Locating Services (Locating Services) are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15301(b) of Title 14 of the California Code of Regulations;
2) Approve an Agreement with Kana Substructure Engineering, Inc. (KSE) to perform the Locating Services for an initial term of one year and up to five one-year extensions in the amount of $762,450 for the initial term with Consumer Price Index (CPI) adjustments for each one-year extension, plus an additional 15% for as-needed extra services; and
3) Authorize and direct the Public Utilities General Manager or designee, on behalf of Anaheim, to execute the Agreement and any related documents and take any and all actions as are necessary to implement and administer the Agreement.
DISCUSSION:
The Public Utilities Board recommended, at its meeting on July 27, 2022, that the City Council approve the Agreement for Underground Utility Locating Services.
Anaheim Public Utilities (APU) is recommending retaining a professional firm that is qualified to perform Locating Services to comply with State law and minimize the potential for digging into its electric, fiber optic, and water lines.
Prior to beginning excavation in the public right-of way or on private property, a property owner, developer, or another agency’s contractor must have the underground utilities located and marked, in order to avoid damaging the utility lines during excavation. The requestor can dial 811 at no cost, referred to as DigAlert, to request that all utility owners mark their respective facilities. California Government Code Section 4216 requires all utilities, at their own expense, to mark the location of their underground facilities within 48 hours of receiving a request. The requirement improves the safety and well-being of construction workers and the general public, and minimizes having to make costly repairs to damaged infrastructure.
Agreement For Underground Utility Locating Services
August 23, 2022
As background, a previous competitive solicitation resulted in the City Council approving an award to KSE for electric, fiber optics, and water locating services on September 26, 2017.
The current agreement is set to expire on September 26, 2022; therefore, APU proceeded with a new solicitation to qualified firms.
A Request for Proposal (RFP) was issued through the City’s online procurement system on June 2, 2022 to 27 prospective bidders. APU received proposals from three firms that were subsequently evaluated in accordance with the qualifications-based selection criteria pursuant to City Council Policy No. 4.1. The evaluation criteria included the firm’s ability to perform the tasks, methods and techniques employed, qualifications and availability of project team, record of success on similar projects, quality control, and the reasonableness of the proposed fees. One of the proposals was deemed non-responsive due to insufficient cost information, and is therefore not included in the ranking.
The proposals submitted are for an estimated 28,000 requests the Locating Services contractor would typically receive annually. The actual payment will be based on the completed number of locate requests the contractor processes.
Following evaluation of the proposals, staff ranked the firms as follows:
Ranking ____Firm’s Name________ Location 1 KSE Riverside, California
2 Stake Center Locating, LLC Greensboro, North Carolina KSE submitted the highest-ranked proposal due to its experienced field staff, lowest cost proposal, and approach to performing Locating Services. KSE has successfully located APU’s underground electric, water and fiber optics facilities for the past 5 years, and has performed similar services for the City of Riverside, Port of Long Beach, and the California Department of Transportation.
Additionally, KSE has agreed to the City’s standard terms and conditions that include insurance requirements, and compliance with the California Department of Industrial Relations to pay prevailing wages for its crews performing the Locating Services.
ENVIRONMENTAL REVIEW:
APU recommends that the City Council determine that the Locating Services work is categorically exempt from CEQA pursuant to Sections 15061(b)(3) and 15301(b) of Title 14 of the California Code of Regulations. The Locating Services consist of identifying and temporarily marking the locations of existing underground structures and do not include construction or excavation activities that would require further environmental review.
IMPACT ON BUDGET:
Sufficient funds are budgeted in APU’s Fiscal Year 2022/23 restricted Electric and Water Utility Fund budget, and future years are subject to City Council’s approval of budget appropriations.
Agreement For Underground Utility Locating Services
August 23, 2022
Respectfully submitted,
Dukku Lee
Public Utilities General Manager
Attachment:
1. Agreement for Underground Utility Locating Services