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CITY COUNCIL AGENDA REPORT
City of Anaheim
DEPARTMENT OF PUBLIC WORKS
DATE: OCTOBER 4, 2022
FROM: DEPARTMENT OF PUBLIC WORKS
SUBJECT: ENGINEERING SERVICES AGREEMENT WITH KOA
CORPORATION FOR THE CITYWIDE SAFE ROUTES TO
SCHOOL SIDEWALK GAP CLOSURE PROJECT
ATTACHMENTS (Y/N): YES ITEM # 04
RECOMMENDATION:
That the City Council, by Motion, approve an Agreement with KOA Corporation (Agreement), in the amount not-to-exceed $298,205.60, to provide engineering services for the Citywide Safe Routes to School Sidewalk Gap Closure (Project), and authorize and direct the Director of Public Works or designee, on behalf of the City of Anaheim (City), to execute the Agreement and any related documents, and to take any and all actions as are necessary to implement and administer the Agreement.
DISCUSSION:
As part of an ongoing effort to enhance safety near schools, the Department of Public Works applied for and received a California Department of Transportation (Caltrans) Active Transportation Program (ATP) grant to construct new sidewalks around various parts of the City (on Acacia Street, La Palma Avenue, Frontera Street, and Santa Ana Canyon Road). The City is the lead agency for the environmental, design, right-of-way, and construction phases of the Project.
City staff conducted an arterial sidewalk and curb ramp survey to identify all the remaining sidewalk gaps on arterial streets. The survey revealed five locations with missing sidewalk segments located within one-half mile of school entrances (public and private) where pedestrians walked along the edge of the street, across lawns, dirt, or uneven segments of private property to reach their destinations. Four of the five public schools impacted by these sidewalk gaps are located in disadvantaged communities. The Project will construct over 6,500 linear feet of Americans with Disabilities Act (ADA) accessible sidewalk near nine schools, (five public and four private) closing the sidewalk gaps located within the one-half mile school perimeter.
The City was recently awarded $550,000 in ATP grant funding with no local match required for the Preliminary Engineering (PS&E) phase for this Project.
On July 6, 2022, a Request for Proposals for Engineering Services for the Project was publicly posted on PlanetBids and the City’s website. On July 29, 2022, three professional firms submitted proposals. In accordance with ATP grant guidelines and the federal and state procurement process, a review committee conducted an evaluation of the proposals and ranked them as follows:
Engineering Services Agreement with KOA Corporation for the Citywide Safe Routes to School Sidewalk Gap Closure Project October 4, 2022
Firm Ranking
KOA Corporation – Orange, CA
Onward Engineering – Anaheim, CA
Koa Consulting Inc. – Huntington Beach, CA
The review committee concluded that KOA Corporation (KOA) was the most qualified and responsive firm for this Project. KOA has the ability to perform the tasks outlined in the RFP exhibited by a qualified team, an understanding of the scope of work, their capability of developing innovative or advanced techniques, familiarity with state and federal procedures, their demonstrated technical ability, and company experience.
Pursuant to the ATP grant guidelines, KOA’s sealed cost proposal was opened after they were deemed the most qualified firm to negotiate the cost for their services. The Agreement was negotiated for a contract fee of $271,096, plus a 10% contingency for a total contract not-to- exceed amount of $298,205.60. The cost appears reasonable, and thus KOA is recommended to provide engineering services for the Project. The ATP grant will provide the entirety of the funding for this project.
The engineering design is anticipated to be completed by the summer of 2023. Construction is anticipated to be completed in FY 2023/24.
IMPACT ON THE BUDGET:
Adequate funding is available in restricted transportation funds, as part of the Public Works FY2022/23 budget. A local match is not required for this grant.
Respectfully submitted,
Rudy Emami
Director of Public Works
Attachments:
1. Agreement and Proposal
2. RFP