Final Draft
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CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: NOVEMBER 15, 2022
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR PURCHASE OF CISCO NETWORK
EQUIPMENT AND SUPPORT
ATTACHMENT (Y/N): NO ITEM # 09
RECOMMENDATION:
That the City Council, by Motion, accept the bid from ConvergeOne, Inc., in the amount of $894,916.08 plus applicable tax, for the purchase of Cisco network equipment and support for use by the Information Services Division as part of an update to their disaster recovery plan, all in accordance with Bid #9621.
DISCUSSION
Purchasing solicited bids from known suppliers and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., October 12, 2022, from the following bidders, and were publicly opened immediately thereafter.
Bidders Bid Price
Brightcentra, Inc. $864,486.38*
South San Francisco, CA
Kambrian Corp. $879,848.67*
West Covina, CA
ConvergeOne, Inc. $894,916.08
Ontario, CA
Questivity, Inc. $907,560.34
Santa Clara, CA
Gigakom, Inc. $936,612.65
San Diego, CA
Sterling Computers Corp. $960,916.80
North Sioux City, SD
*Bidder found non-responsive
Final Draft
Acceptance of Bid for Cisco Network Equipment and Support November 15, 2022
Thomas Galloway Corp. dba Technologent $976,716.31
Irvine, CA
Greenpages, Inc. $1,588,535.86
Tampa, FL
The bids are based on the cost of providing specific network equipment including switches, switch modules, licenses, and multi-year maintenance and support agreements.
The networking components will be used for the City’s Disaster Recovery (DR) solution, which will establish infrastructure which can be activated to support critical applications for City operations in the event of a disruption or incapacitation of the City’s onsite data center.
The bid consisted of specific quantities of hardware appliances and supporting software and services. The bid also contained requirement that the bidders have the highest level partnership with the manufacturer in order to support and maintain an investment of this size. Although there are still some supply chain challenges for this type of equipment, placing the order before the end of November puts the City in line to receive the product in the most expeditious manner possible. The bid was posted and over 600 vendors received notification of the bid opportunity. A total of 49 companies reviewed the bid.
The award recommendation is made to the responsive company who offered the lowest overall pricing for the specified products. The equipment is part of the Information Services Infrastructure capital purchases being advanced in schedule to mitigate growing risks and vulnerabilities in the City’s computing environment. The total amount of the purchase will be funded through the Master Equipment Lease/Purchase Agreement with Banc of America Public Capital Corporation (BAPCC), which was approved by the City Council on March 1, 2022.
IMPACT ON BUDGET:
Sufficient funds are available in the Finance Department’s Fiscal Year 2022/23 Information Services Capital Improvement budget which includes the BAPCC financing proceeds.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Deborah A. Moreno
Purchasing Agent Finance Director/City Treasurer