200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: DECEMBER 20, 2022
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF PROPOSAL FOR HELICOPTER ENGINE
OVERHAUL/MID-LIFE INSPECTION AND RENTAL
ATTACHMENT (Y/N): NO ITEM # 16
RECOMMENDATION:
That the City Council, by Motion, accept the proposal from Safran Helicopter Engines USA, Inc. (Safran), in the amount of $606,349.53 plus applicable tax, for the 3,600 hour helicopter engine overhaul/mid-life inspection and engine rental for the Police Air Support Division; and authorize the Purchasing Agent to issue a Purchase Order and exercise any necessary change order required to complete the engine overhaul, subject to available budget appropriations, all in accordance with RFP #9639.
DISCUSSION:
Purchasing solicited proposals from known providers and posted the bid on the City’s bid portal. Sealed proposals were received by 2:00 p.m., November 29, 2022 from the following vendors and were publicly opened immediately thereafter.
Rank
Safran Helicopter Engines USA, Inc. 1
Grand Prairie, Texas
Standard Aero Limited 2
Richmond, British Columbia, Canada
The City operates an Airbus AS350 B2 helicopter fitted with an Arriel 1D1 engine which has reached 3,600 hours of flight time. In order to remain in compliance with manufacturer’s specifications, which mandate that helicopter engines must be overhauled after a specific number of flight hours have been reached, the City is now required to have a 3,600 hour engine overhaul/mid-life inspection. Proposers were asked to provide pricing based on the overhaul/mid-life inspection of various engine modules all in accordance with the manufacturer’s standard guidelines. The cost for a rental engine was also included to allow the City to continue operating the aircraft during the overhaul period. The City received two proposals from qualified servicers, Safran and Standard Aero Limited, in the respective amounts of $606,349.53 and $842,116.
Acceptance of Proposal for Helicopter Engine Overhaul/Mid-Life Inspection and Rental December 20, 2022
Safran is the engine manufacturer and their overall bid has the lowest cost, therefore staff recommends awarding to Safran. Because of the unique nature of engine overhauls, and the many unforeseeable variables associated with this type of service, it is common that upon teardown, additional repairs will be required. The awarded vendor will only bill the parts and labor hours that are actually required to complete the overhaul related repairs. Therefore, the final cost may be lower than the proposed amount. The actual cost, whether higher or lower, will not be known until the engine is disassembled and inspected. All engine overhaul work will be monitored and approved by the Police Department, Air Support Bureau.
IMPACT ON BUDGET:
Sufficient funds are available in the Police Department’s FY 2022/23 General Fund Budget.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Jorge Cisneros
Purchasing Agent Chief of Police