200 S. Anaheim Blvd.
Suite #433
Anaheim, CA 92805
Tel: (714) 765-5160
Fax: (714) 765-4454
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
COMMUNITY SERVICES DEPARTMENT
DATE: JANUARY 24, 2023
FROM: COMMUNITY SERVICES DEPARTMENT
SUBJECT: MASTER CONSULTANT AGREEMENTS FOR PROFESSIONAL
DESIGN, PLANNING, AND VARIOUS CONSTRUCTION
SUPPORT SERVICES ON AN AS-NEEDED BASIS TO SUPPORT
THE COMMUNITY SERVICES DEPARTMENT
ATTACHMENT (Y/N): YES ITEM # 06
RECOMMENDATION:
That the City Council, by Motion:
1) Accept proposals and approve a Master Consultant Agreement (Master Agreement), in substantial form, between the City of Anaheim (City) and each of the following 32 consulting firms in a not-to-exceed amount of $450,000 per work order, with a limit per consultant of $1 million per year on an as-needed basis for Community Services-related capital projects throughout the City of Anaheim, each for a five year term with an optional six-month extension to complete outstanding work orders: Albus & Associates, Inc.; Alta Planning + Design, Inc.; Architerra Inc. dba Architerra Design Group; BGB Design Group, Inc.; Black O’Dowd & Associates, Inc. dba BOA Architecture; Blais & Associates, LLC; Community Works Design Group; David Volz Design Landscape Architects, Inc.; Environmental Science Associates; Fuscoe Engineering, Inc.; Geosyntec Consultants, Inc.; GeoTek, Inc.; Group Delta Consultants, Inc.; Harrington Geotechnical Engineering, Inc.; KPFF Consulting Engineers; KTU&A; Leighton Consulting, Inc.; LSA Associates, Inc.; Moore Iacofano Goltsman, Inc.; NUVIS; Perkins Eastman Architects, D.C.P., dba Perkins Eastman Architects; Petra Geosciences, Inc.; PlaceWorks, Inc.; PSOMAS; RHA Landscape Architects-Planners, Inc.; RRM Design Group; Schmidt Design Group, Inc.; Shannon & Wilson, Inc.; SWA Group, Inc.; Toal Engineering, Inc.; UltraSystems Environmental, Inc.; Verde Design, Inc.; 2) Authorize the Director of Community Services or designee, on behalf of the City, to execute and administer each Master Agreement and to take any and all actions as are necessary to implement and administer the Agreements; and 3) Authorize minimal changes that do not substantially change the terms and conditions of the Agreement, so long as such changes are determined to be de minimis by the City Attorney's Office.
Master Consultant Agreements for Professional Design, Planning, and Construction Support Services on an as-needed basis to support the Community Services Department
January 24, 2023
DISCUSSION:
The Community Services Department (Department) frequently requires professional consultant services to support capital improvement projects. These services are necessary to support the Department’s efforts to effectively plan and implement budgeted projects such as new parks, park upgrades, trails, existing facility remodels, planning and feasibility studies, etc. The use of these professional services allows staff the ability to manage multiple projects at a time in order to meet the needs of a diverse community, while also benefiting from the consultant’s expertise specific to particular projects.
Unlike municipal construction contracts where successful bids are awarded to the lowest responsive bidder, professional service contracts are awarded to the most qualified firms with fair and reasonable fee structures. Pre-qualifying consultants allows the Department to improve project efficiencies and compresses schedules by eliminating duplicate efforts associated with contract negotiations, and repeatedly checking qualifications and references.
On October 18, 2022, the Department sent a Request for Qualifications (RFQ) (Attachment 1) to the general consulting community and received 35 Statements of Qualifications (SOQ) from multiple disciplines. In accordance with the qualification- based selection protocol, as established by City Council Policy No. 4.1, the Department designated a review panel that evaluated and ranked all SOQs to determine if they complied with the requirements set forth in the RFQ. Each of these 32 consultants displayed a thorough understanding of the scope of work, appropriate qualifications of the proposed staff, a reasonable fee schedule, and demonstrated success on relevant work previously performed.
Attached for approval is the Master Consultant Agreement template. Under the Terms of the Agreement, consultants will be asked to submit project-specific proposals when services are required. The maximum contract amount per Work Order Package will be $450,000, with a total not-to-exceed contract amount of $1 million per year, per consultant. This limit is based on past projects, scope of upcoming projects, and the level of service required. The agreement term is for five years, with an extension not to exceed six months as needed to complete ongoing projects. As has been done in the past, after these Master Agreements expire, the Department will issue a new RFQ in order to ensure that costs remain competitive and to provide opportunities for other qualified consultants to participate.
IMPACT ON BUDGET:
Funding for capital projects is typically provided by restricted funds and each project’s budget is subject to City Council approval. Projects will be awarded based on funds available in the Community Services’ Capital Improvement Program Budget.
Master Consultant Agreements for Professional Design, Planning, and Construction Support Services on an as-needed basis to support the Community Services Department
January 24, 2023
Respectfully submitted,
Sjany Larson-Cash
Director of Community Services
Attachments:
1. Request for Qualifications
2. Master Consultant Agreement